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HomeMy WebLinkAbout2025-10-20 City Council Agenda PacketCITY COUNCIL Regular Meeting Monday, October 20, 2025 Council Chambers & Hybrid 5:30 PM Amended Agenda Amended agenda items appear below in RED (Time Estimates Updated)   Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference or in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900-6833   PUBLIC COMMENTS General Public Comment for items not on the agenda will be accepted in person for up to three minutes or an amount of time determined by the Chair. General public comment will be heard for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda. Public comments for agendized items will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. Requests to speak will be taken until 5 minutes after the staff’s presentation or as determined by the Chair. Written public comments can be submitted in advance to city.council@PaloAlto.gov and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to city.clerk@PaloAlto.gov at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. TIME ESTIMATES Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public.  1 October 20, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. CALL TO ORDER   SPECIAL ORDERS OF THE DAY: BOARDS, COMMISSIONS, AND COMMITTEES INTERVIEWS (5:35 - 5:45 PM)   AA1.Interview Candidate for Vacancies on the Parks and Recreation Commission; CEQA Status - Not a Project New Item Added AGENDA CHANGES, ADDITIONS AND DELETIONS   PUBLIC COMMENT (5:45 - 6:15 PM) Members of the public may speak in-person ONLY to any item NOT on the agenda. 1-3 minutes depending on number of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda. COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:15 - 6:30 PM) Members of the public may not speak to the item(s).   STUDY SESSION (6:30 - 8:00 PM)   1.Cubberley Project: Receive an Update on Development of a Master Concept Plan and Phasing; Review and Provide Feedback on Themes for the Second Poll; Receive an Update on Strategic Activation Plan and Review an Update on the Workplan for the Cubberley Master Plan in Consideration of a November 2026 Ballot Measure; CEQA Status – the Master Plan will undergo CEQA review.   CONSENT CALENDAR (8:00 - 8:05 PM) Items will be voted in one motion unless removed from the calendar by three Council Members.   2.Approval of Minutes from September 29 and October 6, 2025 Meetings 3.PUBLIC HEARING / QUASI-JUDICIAL. 70 Encina Avenue [25PLN-00034]: Request for Approval of a Tentative Map to Merge Two Lots and Allow for a Condominium Subdivision to Create 10 Units on the Resulting 12,119-Square-Foot Parcel. The Subdivision Map Would Facilitate Construction of Ten New Residential Units in One Building, which was previously approved on April 14, 2025 (24PLN-00095). CEQA Status: Exempt from the Provisions of the California Environmental Quality Act (CEQA) in Accordance with CEQA Guidelines Section 15183 (Comprehensive Plan Consistency). Zoning District: PC-5654.  2 October 20, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. 4.PUBLIC HEARING: Finance Committee Recommends Adoption of Resolution Amending Five Rate Schedules Setting Forth Utility Connection Fees and Other Charges: Utilities Rate Schedule E-15 (Electric Service Connections), W-5 (Water Service Connections), G-5 (Gas Service Connections), S-5 (Sewer Service Connections) and C-1 (Utility Miscellaneous Charges); CEQA Status: Not a Project Under CEQA Guidelines Sections 15378(b)(4) and (5) and Exempt Under Section 15273(a) 5.Approval of an Increase of Construction Contingency for Contract No. C24189237 with SAK Construction, LLC in the amount of $1,000,000, funded by the Wastewater Treatment Enterprise Fund for the Joint Intercepting Sewer Rehabilitation (Phase 1) Project (WQ-24000), and Approval of Addendum 13 to the Basic Agreement Between Mountain View, Los Altos, and Palo Alto for the Acquisition, Construction, and Maintenance of a Joint Sewer System to Increase the Maximum Authorized Project Funding of $8.9 million to $12.6 million; CEQA Status – Exempt under CEQA Guidelines Section 15301 (Repairs to Existing Facilities) 6.Approval of Contract Amendment No. 1 to Contract No. C23187298C with Hinderliter, de Llamas, and Associates (HdL) for Business Tax and Business Registry Certificate Fee Administration Services in the Amount of $750,000 for Additional Administrative and Operational Services and $2,120,000 Contingent Fees for a Revised Total Not-To-Exceed Amount of $2,870,000, to Extend the Term by Two Years to June 30, 2028, and Approve a Budget Amendment in the General Fund (Requires 2/3 vote); CEQA Status – Not a Project 7.Approve Contract Amendment No. 1 to Contract No. C25193598 with Fairbank, Maslin, Maullin, Metz, and Associates (FM3) in the Amount of $26,775 for one Additional Poll (Four Polls, Total) for the Potential November 2026 Ballot Measure for a Total Not to Exceed Amount of $153,000 and Approve Budget Amendments in the General Fund and the Cubberley Property Infrastructure Fund; CEQA Status: Not a Project 8.Approval of Five Items to Support the Fire Station 4 Replacement Project PE-18004: 1) Construction Contract Number No. C26194287 with Beals Martin and Associates, Inc. in an Amount Not to Exceed $11,530,676 and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders to the Contract up to a Not-to-Exceed Amount $1,153,067; 2) Contract Amendment No. 1 to Contract No. S24188865 with Schaaf & Wheeler Consulting Civil Engineers to Extend the Contract Term Through April 30, 2027; 3) Contract Amendment No. 1 to Contract No. S23185811 with Earth Systems Pacific, Inc. to Extend the Contract Term Through February 28, 2027; 4) Amendment No. 1 to Contract C21179569 with Brown Reynolds Watford Architects, Inc. to Add $41,366, Increasing the Not-to-Exceed Amount to $838,514 and Extend the Contract Term Through June 30, 2027 for Construction Support Services; and (5) Amendment No. 1 to Contract C24189293A with Cumming Management Group, Inc. to Extend the Contract  3 October 20, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. Term Through August 31, 2027; CEQA Status - Exempt under CEQA Guidelines Sections 15302 and 15303 9.Approval of Construction Contract C26195058 with JJR Construction, Inc. in an Amount Not to-Exceed $1,281,689 and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that May Develop During the Project Up to a Not-to-Exceed Amount of $128,169 for the Fiscal Year 2026 Sidewalk, Curb & Gutter Project, Capital Improvement Program Projects PO- 89003 and PO-12001; CEQA Status – Exempt under Section 15301(c) 10.Approval of a 10 Year License Agreement with La Comida de California for Operation of a Senior Nutrition Program and Meal Service in a Portion of the City-owned Building Located at 445 Bryant Street; CEQA Status – Exempt under CEQA Guidelines sections 15301 and 15303 11.Adoption of a Resolution to Extend the City’s Participation in the Northern California Power Agency’s Support Services Program for Another 10 Years to 2037, Designating Authorized Signatories, and Updating Contracting Authority to Align with the Municipal Code; CEQA Status – Not a Project 12.Approval of the Dispatch Center Assessment Report as Recommended by the Policy & Services Committee. 13.Approval of Professional Services Contract Number C26194598 with Thomas Sarsfield in the Amount Not to Exceed $660,000 for Providing Tennis Instruction Services for Seasonal Classes and Summer Camp Sessions for a Period of Five Years; CEQA Status - Not a Project. 14.Approval of Contract Number C25194217 with Veteran Pipeline Construction in the Amount of $8,962,204 for the Gas Main Replacement Project 25 (GS-15000) in the Duveneck/St. Francis, Leland Manor, Midtown, and Palo Verde neighborhoods; Authorization for the City Manager to Negotiate and Execute Related Change Orders Not-to-Exceed of $896,221 for a Total Not-to-Exceed Amount of $9,858,425; NEPA status - B5.4 categorical exclusion; CEQA status — Exempt under CEQA Guidelines 15302 (Replacement or Reconstruction of Existing Facilities). 15.SECOND READING: Adoption of Eight Ordinances Amending Various Sections of the Palo Alto Municipal Code (PAMC) Related to the 2025 California Building Standards Code (CA Code of Regulations Title 24) Update, including: (1) Chapter 16.04 Incorporating the 2025 CA Building Code With Local Amendments; (2) Chapter 16.05 Incorporating the  4 October 20, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. 2025 CA Mechanical Code With Local Amendments; (3) Chapter 16.06 Incorporating the 2025 CA Residential Code With Local Amendments; (4) Chapter 16.08 Incorporating the 2025 CA Plumbing Code With Local Amendments; (5) Chapter 16.14 Incorporating the 2025 CA Green Building Standards Code with Local Amendments; (6) Chapter 16.16 Incorporating the 2022 CA Electrical Code With Local Amendments; (7) Chapter 16.18 Incorporating the 2024 International Swimming Pool and Spa Code With Local Amendments; (8) Chapter 16.17 Incorporating the 2025 CA Energy Code With Local Amendments; CEQA Status: Exempt Under CEQA Guidelines Sections 15061(b)(3) and 15308. (FIRST READING: October 6, 2025, PASSED: 6-0-1, Lauing absent) AA2.Approval of Appointment and Employment Agreement with Stephen Lindsey as Fire Chief; CEQA Status – Not a Project New Item Added CITY MANAGER COMMENTS (8:05 - 8:20 PM)   BREAK (15 MINUTES) ACTION ITEMS (8:35 - 10:35 PM) Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters.   16.Policy and Services Committee Recommendation to the City Council to Approve a Phased Approach to Address Oversized Vehicle (Including Recreational Vehicle) Impacts, Particularly Relating to Individuals Living in Vehicles and Approve Budget Amendments in various funds; CEQA status – categorically exempt. ADJOURNMENT  5 October 20, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. INFORMATION REPORTS Information reports are provided for informational purposes only to the Council and the public but are not listed for action or discussion during this meeting’s agenda.   A.Informational Report on the City of Palo Alto One Water Plan and Associated Letter from the Utilities Advisory Commission for Future Water Supply and Conservation Planning Purposes; CEQA Status – Not a Project B.Semiannual Update on 2000 Geng Road Recreational Vehicle Safe Parking Expansion C.Monthly Investment Report - September 2025 (Unaudited) OTHER INFORMATION Standing Committee Meetings this week Finance Committee October 21, 2025 Public Comment Letters Schedule of Meetings   AMENDED AGENDA ITEMS   AA1.Interview Candidate for Vacancies on the Parks and Recreation Commission; CEQA Status - Not a Project New Item Added   AA2.Approval of Appointment and Employment Agreement with Stephen Lindsey as Fire Chief; CEQA Status – Not a Project New Item Added      6 October 20, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1.Written public comments may be submitted by email to city.council@PaloAlto.gov. 2.For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3.Spoken public comments for agendized items using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom-based meeting. Please read the following instructions carefully. ◦You may download the Zoom client or connect to the meeting in- browser. If using your browser, make sure you are using a current, up-to-date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. 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When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362-027-238 Phone: 1-669-900-6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329-2550 (voice) or by emailing ada@PaloAlto.gov. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.    7 October 20, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas.   California Government Code §84308, commonly referred to as the "Levine Act," prohibits an elected official of a local government agency from participating in a proceeding involving a license, permit, or other entitlement for use if the official received a campaign contribution exceeding $500 from a party or participant, including their agents, to the proceeding within the last 12 months. A “license, permit, or other entitlement for use” includes most land use and planning approvals and the approval of contracts that are not subject to lowest responsible bid procedures and have a value over $50,000. A “party” is a person who files an application for, or is the subject of, a proceeding involving a license, permit, or other entitlement for use. A “participant” is a person who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the definition of “financial interest” in the Political Reform Act, which encompasses interests in business entities, real property, sources of income, sources of gifts, and personal finances that may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a proceeding, and you have made a campaign contribution to a Council Member exceeding $500 made within the last 12 months, you must disclose the campaign contribution before making your comments.  8 October 20, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. City Council Staff Report From: City Manager Report Type: STUDY SESSION Lead Department: Community Services Meeting Date: October 20, 2025 Report #:2503-4353 TITLE Cubberley Project: Receive an Update on Development of a Master Concept Plan and Phasing; Review and Provide Feedback on Themes for the Second Poll; Receive an Update on Strategic Activation Plan and Review an Update on the Workplan for the Cubberley Master Plan in Consideration of a November 2026 Ballot Measure; CEQA Status – the Master Plan will undergo CEQA review. RECOMMENDATION Staff recommends the City Council receive an update on development of the Cubberley master concept and phasing plan; review and provide feedback on themes for the second poll; receive an update on the Strategic Activation Plan; and receive work plan progress to date. EXECUTIVE SUMMARY The City of Palo Alto (City) is advancing a master planning effort for a 15-acre portion of the Cubberley site, including seven acres proposed to be purchased from the Palo Alto Unified School District (PAUSD). The purchase and improvements are pending voter approval of a November 2026 ballot measure. The master plan will be presented to the City Council in December with a recommendation to adopt the plan and associated California Environmental Quality Act (CEQA) document in March 2026 in anticipation of Council consideration of placement of a November 2026 ballot measure to fund the purchase of the seven acres, and the project or a portion of the project. This staff report provides updates on: Development of a draft concept plan, including program placement and phasing plan following the second and third Cubberley community meetings. Development of second community poll, including themes and topics expected to be tested. Phase I of the Strategic Activation Plan and next steps expected in Phase II. Overall Workplan schedule. Item 1 Item 1 Staff Report        Item 1: Staff Report Pg. 1  Packet Pg. 9 of 607  The second and third community meetings occurred on June 12 and September 17. The meetings shared progress on the iterative process of developing the master plan and engaged the community in co-design activities related to building layouts, placement and amount of green space, parking structures, and preferences between above- and below-ground concepts, ultimately leading to discussion of program placement, phasing, and site circulation. The meetings reinforced the important elements of preserving some existing buildings, phasing the construction based on available funding, and ensuring programming spaces remain flexible. The draft concept plan (Attachment B) is intended to be developed as three phases with a combination of new construction and building renovation. The site layout considers appropriate program adjacencies by grouping similar activities together, balances building space with outdoor space and site circulation, and accommodates phasing of construction over time. The phased approach recognizes that funding may be a limiting factor in full site redevelopment and allows the opportunity for program and activity continuity during project construction. In a parallel process, development of the second poll to be launched in early November 2025 is underway to determine voter support of a bond or tax measure to fund the proposed Cubberley project to inform Council’s consideration of placing a measure on the November 2026 ballot. Voters will be asked whether they are in support of packaging additional projects with the bond measure and measure willingness to pay the associated cost of new construction, renovation, and phasing of the project. BACKGROUND There has been extensive foundational work completed to support the advancement of the Cubberley Project, including several actions by the City Council. Attachment A shares a summary of actions and progress to date and the history of the Cubberley site. Since staff last presented and provided an informational update on the Cubberley Community Center Project to the City Council on June 9,1 completed milestones include: 1 City Council, June 9, 2025; Agenda Item 2; SR #2503-4313, https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=83442 Item 1 Item 1 Staff Report        Item 1: Staff Report Pg. 2  Packet Pg. 10 of 607  Community Meeting #2 on June 12, Public Art Commission Meeting on June 19, Parks and Recreation Commission Meeting on June 24, Planning and Transportation Commission Meeting on July 9, Architectural Review Board Meeting on July 17, Community Meeting #3 on September 17, and Parks and Recreation Commission on September 23. Work completed to date can be found on the City’s website at www.paloalto.gov/improvecubberley. Staff reports related to this project can be found under the “Archived Work on Cubberley” section of the webpage. ANALYSIS Milestones that are covered in this report include the status of the master plan concept development including a plan for phasing, development of the second poll, and buildout of a Strategic Activation Plan. Master Plan Concept Development Since the last time Council received an update on the Cubberley master plan project, progress has been made on the development of a conceptual design for the site. Building on the 2019 co-design plan, the phased concept is the culmination of feedback received during three community meetings, online input, and from Board, Commission, and Council study sessions. At the community meetings, participants engaged in co-design activities related to building layouts, placement and amount of outdoor space, arrival and parking, and preferences between above- and below-ground parking, ultimately leading to discussion of program placement, phasing, and site circulation. Community preferences were received during the community meetings and continue to be used to inform the planning process and the concept designs in Attachment B. Summaries of that feedback, including the activities and comments received, can be found in Attachment B. The meetings reinforced the important elements of preserving some existing buildings, phasing the construction based on available funding, and ensuring programming spaces remain flexible. Attachment B is the most current master plan iteration to date and highlights a phased approach to site development that includes a combination of new construction and building renovation. The site layout identifies and considers appropriate program adjacencies by grouping similar activities together, balances building space with outdoor space and site circulation, and accommodates phasing of construction over time. The phased approach is intentional. Available funding may be a limiting factor in full site redevelopment, and phasing also allows the opportunity for some program and activity continuity during project construction. Item 1 Item 1 Staff Report        Item 1: Staff Report Pg. 3  Packet Pg. 11 of 607  The vision outlined in the master plan would be implemented in three phases. Phase I: Phase I of the Cubberley Master Plan would focus on constructing a new Recreation and Wellness Center, a two-story facility designed to serve multiple community needs. The building would include four multipurpose gymnasiums that could accommodate basketball, volleyball, indoor pickleball, and other recreational uses, along with fitness studio spaces, locker rooms, offices, and dedicated health and wellness areas. The facility would also incorporate storage space for emergency services and sheltering supplies such as cots and equipment, supporting the City’s emergency preparedness efforts. As part of this phase, the current tennis courts would be elevated, with a surface-level parking lot constructed underneath and the tennis courts reestablished on top. Additionally, Phase I would include the construction of a new outdoor swimming pool to expand aquatics programming and community recreation opportunities. Phase II: Phase 2 focuses on the construction of visual arts and technology buildings, which includes makerspace and workshop areas for hands-on projects, as well as gallery space for city curated and community exhibitions. This area will also include artist creative studios, expanding opportunities for artists and community members to create, learn, and showcase their work. Phase III: Phase 3 will complete the Community Services section and provide a café and lounge gathering space, a popular request from the community, along with new community service and flexible spaces. The flexible space is especially valuable, as it provides the ability to adapt to changing program needs and future community priorities. It is designed to be future-proof, multi-purpose, and nimble—supporting staff-led programs, hourly rentals, office space, and Item 1 Item 1 Staff Report        Item 1: Staff Report Pg. 4  Packet Pg. 12 of 607  potentially accommodating additional tenants. This intentional flexibility will ensure the campus continues to meet evolving needs long after construction is complete. Overall, the master plan proposes to increase the amount of indoor space from the current 184,000 square feet to 247,000 square feet after phase one, and ultimately to 284,000 square feet after phases two and three. The increase in indoor square footage was informed by feedback received from the community and existing tenants during the 2019 co-design process and current master planning process, and opportunities to build upon existing public private partnerships for expanded community space. Examples where square footage increases are notable include: Recreational space, including gyms and programmable spaces for health and wellness classes and activities; Expanded theater and performing arts spaces with improved accessibility; Visual arts spaces for art programs, classes, and exhibits to the community, including a makerspace and creative workshops; and Flexible spaces for city programming of classes and camps, and rental space. Outdoor space also increases with the proposed plan from 250,000 square feet to 390,000 square feet after phase one, and to 415,000 square feet after phases two and three. This provides an opportunity to improve the quality of outdoor spaces at Cubberley and provide for more diverse uses, such as events, performances, outdoor programs, unstructured play and casual gathering spaces. Development of Second Community Poll Staff engaged with Fairbank, Maslin, Metz & Associates (FM3) to develop and conduct polling on public opinion to place a measure on the November 2026 ballot. Staff’s updated workplan presented to the City Council on June 10, 20253 included three rounds of polling: the first poll released in April 2025, the second to be released in November 2025, and the third and final to be released in April 2026. On August 5, 2025, staff met with the Cubberley Ad Hoc Committee and recommended that an additional poll be added to the workplan, for a total of four. The second poll has three main objectives and is expected to be conducted in November. First, to determine voter support of a bond or tax measure to finance the land purchase and the extent of how much voters are willing to pay annually for range of visions and scopes under these scenarios: 3 City Council, June 10, 2025: https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=83442 Item 1 Item 1 Staff Report        Item 1: Staff Report Pg. 5  Packet Pg. 13 of 607  Results from these scenarios will be an indicator of whether a phased approach to build out and/or renovation is a viable path forward, given the amount that voters are willing to pay. Second, the poll will evaluate voter opinion testing components in the Cubberley Vision Statement and provide insight on voter support of relatable elements. Finally, potential voters will be asked whether they are in support of packaging additional projects with the bond measure and weigh willingness to pay the associated cost of new construction, renovation, and phasing of the project. Additional details on the poll outline are anticipated to be released in a supplemental memorandum upon final review with the City Council Adhoc and polling consultant prior to the Council discussion. Staff anticipate the third poll will be launched in February/March 2026, and the final poll launched in May 2026 and both set to test potential ballot measure language and related messaging. As a reminder, the City Council reviewed the results of the first poll on June 9, 20255. In the first poll, voters ranked three messages as very convincing in support of a bond measure: 1.Building Standards: Palo Alto residents deserve a community center that is modern, safe, and accessible to the entire community, 2.Early Childhood Education: this project will create a dedicated space for childcare and early childhood education for families from all walks of life, and 5 City Council, June 9, 2025: https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=83442 Land Purchase Recreation & Wellness Performing Arts Vistual Arts, Technology & Sciences Community Services & Flex Space Scenario 5 (Phases I, II, & III) Land Purchase Recreation & Wellness Performing Arts Visual Arts, Technology & Sciences Scenario 4 (Phase I & II) Land Purchase Recreation & Wellness Performing Arts Scenario 3 (Complete Phase I) Land Purchase Recreation & Wellness Scenario 2 (Partial Phase I) Land Purchase Renovations to maintain base building standards Scenario 1 Item 1 Item 1 Staff Report        Item 1: Staff Report Pg. 6  Packet Pg. 14 of 607  3. Affordability: Palo Alto should invest in creating an affordable, accessible place where people can gather to learn, play, read, enjoy the arts, experience joy, and connect with one another. Strategic Activation Plan Staff, in coordination with the City Council Cubberley Ad Hoc Committee, developed a Strategic Activation Plan to guide near-term enhancements and activations at the Cubberley site. This plan builds upon the many events and activities already taking place daily at the Cubberley campus, including City-run programs, tenant-led offerings, rentals, special events, artist studio workshops and open studios. It is intended to complement and enhance the existing vibrancy of the site. This plan is intentionally aligned with the broader workplan. By timing short-term improvements to complement key milestones, the plan is designed to engage the community, enhance public interest, and demonstrate visible progress when it is most impactful. Balancing existing resources and staff capacity the Strategic Activation Plan enhances engagement activities in 2025 to create a strong foundation, while 2026 focuses on increasing public visibility and the workplan underway. To ensure the plan is comprehensive and inclusive of key stakeholders, staff met with several groups over the summer to refine the plan, which included the Parks and Recreation Commission, the Parks and Recreation Commission Ad Hoc Committee, the Public Art Commission, and Cubberley tenants. These meetings provided valuable opportunities to share updates, invite input, and incorporate feedback into the final plan (Attachment C). The document outlines a range of potential ideas to build community excitement and momentum for the project including a mix of short-term physical enhancements, community events, and temporary art installations and performances that will be facilitated through the City’s Public Art 2026 ArtLift Community Grant program. Phase I Activation Status Report Staff have been actively working to bring forward the ideas in Phase I of the Cubberley Master Plan. We are pleased to provide the following update on current initiatives: Tenant Door Painting Program – Enhancing the campus environment with tenant-led, colorful door designs. Program plans are currently being finalized and nearing launch. Community Canvas – 10-foot banner was presented at the third community meeting, inviting the community to share “what excites you about the new community center,” with words, phrases or drawings. The banner is now hung at Cubberley for the community to continue adding contributions. Item 1 Item 1 Staff Report        Item 1: Staff Report Pg. 7  Packet Pg. 15 of 607  Movie Nights – Hosting a three-part series of family-friendly movies at the Cubberley Theater to activate the site and build excitement. Movies will occur in November, December, and January. Wayfinding / Information Sharing Implementation – Update current directory signs on- site to improve navigation and enhance the visitor experience, as well as share project information to keep the community informed and excited. Directory signage is currently being designed and will be updated soon. Next Steps – Phase II Strategic Activation (January – March 2026) With the Master Plan anticipated for completion in December 2025 and City Council approval targeted for March 2026, the next phase of the Strategic Activation Plan will focus on awareness and buzz-building. The primary goal of Phase II is to generate broad public excitement of the Master Plan. To achieve this, the Cubberley site will be further activated through pop-up events and physical enhancements that showcase the future vision while building on Phase I successes. Planned initiatives include: Launching the Public Art ArtLift Grants to bring temporary, community-focused projects to the site. Ongoing Cubberley Artist Studio Workshops to invite residents into the creative process. Continuing Phase I activities such as Movie Nights and Tenant Door Painting. Leveraging the existing energy of the campus with its daily events and tenant programming to highlight Cubberley as a lively, active community hub. Phase II will serve as the bridge between the completed Master Plan and the City Council’s approval process, ensuring the community remains engaged and energized around the future of Cubberley. Workplan Updates As the various project elements advance it is important to recognize the interdependencies that exist and are necessary to meet the timeline. Each workplan step is intentionally designed to inform the next – input and data received during the previous and current master planning efforts inform the polling themes and questions, while poll results will inform the concept plans for a new community center at the Cubberley site. Given the constrained timeline and resources needed to complete multiple and complex bodies of work, it is important to maintain focus on the critical path to ensure milestones are met. The milestones listed below are Item 1 Item 1 Staff Report        Item 1: Staff Report Pg. 8  Packet Pg. 16 of 607  necessary to complete the master plan and draft a potential ordinance by Spring 2026 to reach the November 2026 ballot Feb 18, 2025 – City Council Visioning Session March 19, 2025 – First Cubberley Master Planning Community Meeting April 21, 2025 – City Council direction on Poll #1 themes April 22, 2025 – Presentation to Parks and Recreation Commission April 28, 2025 –Poll #1 released to Palo Alto community June 9, 2025 – City Council review of Poll #1 results June 12, 2025 – Second Cubberley Master Planning Community Meeting June 19, 2025 – Public Art Commission Meeting June 24, 2025 – Presentation to Parks and Recreation Commission July 9, 2025 – Presentation to Planning & Transportation Commission July 17, 2025 – Presentation to Architectural Review Board September 17, 2025 – Third Cubberley Master Planning Community Meeting September 23, 2025 – Parks and Recreation Commission Meeting October 2025 – City Council review of third community meeting and second poll November 2025 – Release Poll #2 November 2025 – Presentation to Parks & Recreation Commission December 2025 – Final Cubberley Master Plan Presentation to City Council February 2026 – Release Poll #3 (newly added) March 2026 – Adopt Master Plan and CEQA April 2026 – Release Poll #4 June 2026 – Council approval to place a measure on the November ballot August 2026 – Deadline to submit Final Ballot Language for November Election November 2026 – Election and placement of a ballot measure Next Steps Item 1 Item 1 Staff Report        Item 1: Staff Report Pg. 9  Packet Pg. 17 of 607  Concurrently, results from the second community poll, expected in mid-November, will further shape the plan and guide phasing by testing potential bond measure funding levels. Staff will continue to work closely with the Cubberley Ad Hoc as progress continues. These efforts will culminate in a presentation of the proposed master plan, cost estimates, phasing scenarios, and results of the second poll to the City Council and community in December 2025. FISCAL/RESOURCE IMPACT In FY 2025, $1.0 million was approved by the City Council to be transferred from the Real Property Reserve to CB-26000. Approximately $919,000 in costs associated with these transfers were realized in FY 2025 as shown in Table 1 below. The remaining $81,000 was moved into FY 2026 to support legal counsel services. In addition to the funding remaining from FY 2025, $0.7 million will be recommended to be transferred from the Real Property Reserve to CB-26000 and will be used to support the items listed in Table 1. Staff will still need to return to Council to amend and award contracts above the $85,000 contract authority level. Table 1: Estimated Cubberley Costs FY 2025 FY 2026 Council Status Total Costs Master Plan Update (Concordia) $631,966 Approved ed $631,966 CEQA Environmental Review (Rincon) 202,322 Approved 202,322 Ballot Measure Polling (FM3) 43,988 $109,012 $26,775 Contract Amendment Pending 153,000 Strategy Consultant (Lew Edwards Group) 27,000 81,000 Approved 108,000 Municipal Advisor (PFM)20,000 Approved 20,000 Legal Counsel 85,000 Below Authority Level 85,000 Geotech and Surveying 17,545 Below Authority Level 17,545 Engagement & Outreach Materials 13,795 51,000 Below Authority Level 64,795 Limited Term Staff Augmentation 100,000 Pending 100,000 General Expenses 100,000 Pending 100,000 Contractual Services 217,372 Pending 217,372 Total Estimated Costs $919,071 $780,929 $1,700,000 Item 1 Item 1 Staff Report        Item 1: Staff Report Pg. 10  Packet Pg. 18 of 607  STAKEHOLDER ENGAGEMENT Project website (www.paloalto.gov/cubberleyproject), Online comment card asking for priorities and open field to share vision and service City updates via medium.com blog space, Project updates sent via email newsletter to the project distribution list and project Utility bill inserts, Resident mailers, and Tabling at key City events. ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 1 Item 1 Staff Report        Item 1: Staff Report Pg. 11  Packet Pg. 19 of 607  Attachment A The Cubberley Site The 35-acre Cubberley site, located at 4000 Middlefield Road in Palo Alto, operated as Cubberley High School from 1956 to 1979. Beginning in the late 1980’s, the City began leasing portions of the facilities from the Palo Alto Unified School District (PAUSD) at the site. Today, the City operates the areas of Cubberley it controls as a community center, using some of the space for classes and activities in arts, culture, athletics, and sub-leasing additional space at City-subsidized rates to various non-profit and community serving groups. The current lease agreement expires December 31, 2029.1 Today, the City owns eight acres of the 35-acre site. PAUSD owns the remaining 27 acres, most of which are leased to the City. There are currently 23 tenants and 24 artists leasing space at Cubberley from the City and dozens of groups renting the theater, pavilion, classrooms, and athletic fields from the City. Combined, these groups provide the community with programs that support health and wellness, childcare, education, and visual and performing arts. PAUSD uses its retained space for educational purposes and staff offices and has leases with some third-party tenants. The parking lot in the southeast corner of the property houses portable trailers as a temporary site for Hoover Elementary School during construction at the school’s site. A current site map can be found on the City’s website.2 Several master planning efforts have been completed over the years to reimagine and improve the Cubberley site, with the most recent being completed in 2019.3 Memorandum of Understanding with PAUSD In October 2024,4 both the City Council and Palo Alto Unified School District (PAUSD or District) Board of Education approved a Memorandum of Understanding (MOU) related to the future of the Cubberley site. The MOU outlines key terms and conditions for the purchase and future planning of Cubberley. The land purchase, which would transfer ownership of seven acres from PAUSD to the City, is contingent on voter approval of a bond measure in November 2026. This condensed timeframe requires development of a master plan for the site by March 2026, conduct stakeholder and community engagement and outreach, polling, financial analysis, CEQA analysis, and other critical tasks. The addition of the seven acres, plus the eight acres already owned by the City of 1 City Council, December 2, 2024: https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=83118 2 https://www.cityofpaloalto.org/files/assets/public/v/1/city-manager/communications-office/cubberley-community-center_mappdf.pdf 3 Cubberley Concept Plan 2019: https://www.pausd.org/about-us/committees-task-forces/archived-committees/cubberley-master-plan 4 City Council, October 7, 2024; Agenda Item AA1; SR #2409-3500, https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=6500 472b8ad8-ca162c4dcf8a Item 1 Attachment A - Cubberley Project Background Item 1: Staff Report Pg. 12 Packet Pg. 20 of 607  Attachment A Palo Alto provides an opportunity to develop a new community center and other improvements on a combined 15 acres at the Cubberley site to provide a range of City programs, including health, wellness, and recreational opportunities for residents. Master Plan Update and Pursuit of a Local Ballot Measure To advance the master planning effort the City Council took several actions on December 2, 20249 related to the future of the Cubberley site. These actions included approval of a contract with Concordia, LLC, and associated budget actions for development of a revised Master Plan for the Cubberley Community Center site, building on the previous master plan completed in 2019 by Concordia and guided by significant community input. Additionally, the Council approved a Letter of Intent with the Friends of the Palo Alto Recreation Wellness Center for the purpose of fundraising for a recreation wellness center (gymnasium) at the Cubberley site, and a workplan for pursuit of a November 2026 local ballot measure to fund the purchase of land and development of a new community center at the Cubberley site. Subsequent Council actions included approving a five-year lease with PAUSD10 to continue the current use of the property, including playing fields, approval of a professional services agreement with Rincon for CEQA analysis,11 and approval of professional service agreements with Lew Edwards Group and Fairbank, Maslin, Metz & Associates12 for ballot measure strategy advisement and community polling. Cubberley Ad Hoc Committee The Council established the Cubberley Ad Hoc Committee (as a non-Brown Act body) to review and advise staff on efforts related to polling and development of a ballot measure that will successfully receive voter support in 2026. Efforts include polling, financial and revenue modeling for the community center, master planning, and community outreach to complete the Master Plan and place a measure on the November 2026 ballot. The City Council will serve as the governing body for policy direction at key decision points. This includes direction to conduct polling, review of concept designs, direction on 9 City Council, December 2, 2024; Agenda Item 18, SR #2410-3634, https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=83117 10 City Council, December 2, 2024; Agenda Item 12; SR #2410-3651, https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=83118 11 City Council, December 16, 2024; Agenda Item 12; SR #2411-3813, https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=83167 f1bd-485e-a4cb-fc804b5893d1 12 City Council, February 24, 2025; Agenda Item 4; SR #2501-4039, https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=83267 4d34-4060-bc7a-6ab87db7a0ae Item 1 Attachment A - Cubberley Project Background        Item 1: Staff Report Pg. 13  Packet Pg. 21 of 607  Attachment A operating and financial models, and decisions on what should be placed on the November 2026 ballot. April 21 City Council Meeting At the April 21, 2025 City Council meeting,17 staff presented outcomes from the first community meeting held on March 19, an update on the Cubberley Master Plan Project workplan and sought Council authorization to initiate the first community poll. First Cubberley Master Plan Community Meeting The first community meeting for the Cubberley Master Plan Project was held on March 19, 2025, and was attended by over 120 community members and stakeholders. Participants completed two activities in table groups of up to eight people with guided facilitation, focusing on the vision for the community center, programming, and place making. The first meeting goals included a review of the Vision from the City Council session and then using a list from the previous community engagement process, participants were asked to review and confirm desired programming and adjacencies for the future Community Center. The outcomes of the March 19 meeting were presented18 to the City Council on April 21, 2025. The first activity focused on a review of the Council Vision statement and participants were asked to expand the Vision statement with additional values and ideas. Community members valued: Multipurpose, adaptable spaces to accommodate diverse uses over time; Gathering hubs for interconnectivity and communication between diverse social, cultural and generational groups; Accessibility for all ages, cultures and abilities to access holistic wellness resources; Integration of green space and sustainability features in experiential and infrastructural planning; and Affordability for local Palo Altans and for tenants who have a community focus. Overall, participants focused on flexibility, inclusivity, sustainability, and long-term community engagement as high-level themes. The second activity focused on programming and adjacencies of indoor and outdoor spaces. The most selected indoor programs were Theater/Performance Space, Dance Classes, Art Studio, Art Classes, followed by Gym Facility, Flexible Rental Space, and a Café. For outdoor programs, Open Greenspace was the most selected program followed by Playground, Amphitheater, and Pool/Water Area. Compared to 2019, the most mentioned programs then (indoor and outdoor) were Adult Education, 17 City Council, April 21, 2025; Agenda Item 11; SR #2503-4310, https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=83361 18 Staff Presentation, April 21, 2025; https://cityofpaloalto.primegov.com/Portal/viewer?id=0&type=7&uid=71ade3d7-a57a-4195-a59b- c410d90832ea Item 1 Attachment A - Cubberley Project Background        Item 1: Staff Report Pg. 14  Packet Pg. 22 of 607  Attachment A Theater/Performance Space, Greenspace, Makerspace, and Senior/Multigenerational Programs. Feedback on First Community Poll Polling experts, FM3 presented21 themes for the first community poll designed to test voter opinions on the community center’s goals, preferred uses, and willingness to support funding through a tax or bond. The poll themes and questions were developed with input from the Cubberley Ad Hoc Committee and will inform critical upcoming milestones in the project. The Council did not take an action but supported proceeding with the poll. April 22 Parks & Recreation Commission Meeting On April 22, 2025,22 staff presented an informational update to the Parks and Recreation Commission, offering a comprehensive overview of the project's overall workplan and timeline. The presentation included a detailed summary of Community Meeting #1, highlighting key themes and priorities that emerged from the community’s feedback. Staff also introduced Poll #1, which was launched at the end of April, and encouraged Commissioners to help promote the survey to ensure broad community participation. In addition, the presentation outlined several ways the Commission can remain engaged and support the project, including serving as ambassadors within the community, helping to share information, and providing feedback. The creation of a PRC Cubberley ad-hoc committee was discussed and it was decided that this topic will be further considered during the upcoming workplan revisions scheduled for the coming months. June 9 City Council Meeting On June 9, 2025,23 staff presented to City Council the results of the first community poll, community engagement milestones coming up and updates to the workplan. The focus of the first poll was to survey voter input on the goals and future of the community center and possible support for a tax or bond measure. Staff also shared community engagement. Overall, the poll found broad majority support for improvement at the Cubberley site. Surveyed voters place highest priority on bringing the facility up to modern standards for electrical, plumbing, safety, and accessibility early childhood 21 FM3 Presentation, April 21, 2025; https://cityofpaloalto.primegov.com/Portal/viewer?id=0&type=7&uid=83ec6422-b6e4-4e83-9ca3- ca746a5971a0 22 Staff Presentation, April 22, 2025; https://cityofpaloalto.primegov.com/Portal/viewer?id=0&type=7&uid=dae0543c-e007-4fc1-9a69- fd08b156ee94 23 City Council, June 9, 2025, Agenda Item 2; SR#2503-4313, https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=83442 5c42-4ef0-978a-be940766f395 Item 1 Attachment A - Cubberley Project Background        Item 1: Staff Report Pg. 15  Packet Pg. 23 of 607  Attachment A education; affordability and efficient use of taxpayer dollars; and overall repairs for the facility. Lastly, staff shared with the City Council the community revised Vision Statement for the future of the Community Center. June 12 Second Cubberley Master Plan Community Meeting A vibrant, beloved, and adaptable destination that promotes learning, connections, joy, and wellbeing where all cultures and generations belong. Following this, staff provided an overview presentation to orient attendees to the three 3-D concept plans being presented. Each conceptual design includes an A, B, and C variations exploring different configurations of building placement, new construction vs renovation, green space, bike and pedestrian circulation, and parking—both above and below ground. Item 1 Attachment A - Cubberley Project Background        Item 1: Staff Report Pg. 16  Packet Pg. 24 of 607  Attachment A Approximately 130 community members attended the second Cubberley Community Meeting and were highly engaged in providing feedback on the three presented concept designs. Attendees shared a wide range of reactions to various aspects of the designs, particularly discussing building layouts, the placement and amount of green space, parking structures, and preferences between above- and below-ground concepts. While perspectives varied, there was clear consensus around the excitement for the project’s progress and enthusiasm to see the plans taking shape. Community members expressed eagerness to continue the conversation, particularly around program placement, at the next meeting. June 19 Public Art Commission Meeting 27 City staff presented to the Public Art Commission and discussed potential opportunities to support the City’s Strategic Activation Plan for the Cubberley site, which was developed by staff in coordination with the City Council’s Cubberley Ad Hoc Committee. The plan outlined phased enhancements and activations aligned with the broader master planning process, community engagement efforts, and the anticipated November 2026 ballot initiative. As part of the discussion, Commissioners explored how the ArtLift grant program—previously identified at their January retreat as a potential tool—could be leveraged to support temporary public art installations at Cubberley and other key locations. Ideas included murals, ground art, freestanding sculptures, and performance-based activations to help generate community excitement and reinforce the role of the arts in creating vibrant, inclusive public spaces. June 24 Parks & Recreation Commission Meeting 28 City staff provided the Parks and Recreation Commission with an informational update on the Cubberley Community Center Master Plan. The presentation included a recap of the second community meeting held on June 12, where Concordia unveiled three concept designs for the site and invited community feedback. Staff also presented the results of the first community poll, released in late April, and shared a list of proposed near-term activation ideas for the Cubberley site, inviting the Commission’s input. In addition, staff sought feedback from the Commission on the three concept designs. The newly formed PRC Cubberley Ad Hoc Committee will continue to refine the activation plans in July. 27 Staff Presentation, June 19, 2025; https://cityofpaloalto.primegov.com/Portal/viewer?id=0&type=7&uid=a036e199-31cd-4d94-8214- 7fb0170e39ac 28 Staff Presentation, June 24, 2025; https://cityofpaloalto.primegov.com/Portal/viewer?id=0&type=7&uid=ac29aa36-1b3a-4403-b8b2- cc403685865d Item 1 Attachment A - Cubberley Project Background        Item 1: Staff Report Pg. 17  Packet Pg. 25 of 607  Attachment A July 9 Planning and Transportation Commission Meeting On July 9, 2025,31 the Planning and Transportation Commission (PTC) received an update on the Cubberley Master Plan and was asked to provide input to help inform the next phase of the planning process. Staff requested feedback on several key aspects recently reviewed by the community, including arrival and parking, pedestrian circulation, building scale and space organization, greenspace layout, the balance of built and open space, and how the site can be a good neighbor. Additional PTC feedback emphasized the importance of clear cost comparisons between renovation and new construction, interest in public-private funding models, and support for a future bond measure and donor engagement. Commissioners favored partial underground parking and better integration with transit and surrounding neighborhoods. There was broad interest in maintaining flexible green space for events, ensuring safe and separate bike/pedestrian circulation, and preserving multigenerational, inclusive programming. Suggestions also included clearer diagrams, more tangible use examples, and consideration of impacts from surrounding development. On July 17,32 2025, the Architectural Review Board (ARB) received a presentation on the Cubberley Master Plan and provided early feedback to help shape the next phase of planning. The Board expressed strong support for phased development and emphasized minimizing disruption to existing tenants and programs. Members praised pedestrian and bike circulation, supported the proposed balance of buildings and green space, and encouraged improvements to vehicle access and mobility hubs. There was general support for new construction over renovation and interest in enhancing the site's identity through public art and flexible community spaces. The ARB also encouraged a welcoming design that reflects Cubberley’s civic and cultural significance while being a good neighbor to the surrounding community. On September 17, 2025, the City held the third and final community meeting for the Cubberley Master Plan, facilitated by Concordia. Approximately 150 community 31 Staff Presentation, June 9, 2025; https://cityofpaloalto.primegov.com/Portal/viewer?id=0&type=7&uid=49fc32cf-caa1-4dd9-97f9- 5d5d02150256 32 Staff Presentation, July 17, 2025; https://cityofpaloalto.primegov.com/Portal/viewer?id=0&type=7&uid=2a9a7988-768f-465b-bcf9- 68166ff9af6f Item 1 Attachment A - Cubberley Project Background        Item 1: Staff Report Pg. 18  Packet Pg. 26 of 607  Attachment A members attended and were highly engaged in reviewing the refined concept design. At the outset, City staff and Concordia recapped the first two community meetings, provided a project overview, and highlighted updates to the concept plan, including phasing strategies. Following this presentation, participants engaged in two interactive activities to provide focused feedback. Item 1 Attachment A - Cubberley Project Background        Item 1: Staff Report Pg. 19  Packet Pg. 27 of 607  Attachment A circulation pathways. The feedback gathered will directly inform refinement of the preferred concept plan. The full meeting summary will be finalized in the coming weeks and shared with the community through the project webpage and via City communication channels. Concordia and staff will incorporate this input as they prepare for the final presentation of the proposed master plan, cost estimates, and phasing scenarios to the community and City Council on December 8, 2025. September 23 Parks and Recreation Commission Meeting 35 2025, the Parks and Recreation Commission (PRC) received a presentation on the refined Cubberley Community Center Master Plan concept following the third and final community meeting held on September 17, 2025. Commissioners reviewed updates on program placement, phasing, and site circulation, and were asked to provide input on the same questions posed to the community: what is working well, what could be improved, and what creative ideas could enhance the campus experience. 35 Staff Presentation, September 23, 2025; https://cityofpaloalto.primegov.com/viewer/preview?id=0&type=8&uid=efbb1418-4bbe-49b2-b786- 165e29017ca3 Item 1 Attachment A - Cubberley Project Background        Item 1: Staff Report Pg. 20  Packet Pg. 28 of 607  PHASING THE MASTER PLAN CUBBERLEY Item 1 Attachment B - Cubberley Draft Concept Plan and Phasing        Item 1: Staff Report Pg. 21  Packet Pg. 29 of 607  Phase 1 Demo Greendell School Charleston Shopping Center Item 1 Attachment B - Cubberley Draft Concept Plan and Phasing        Item 1: Staff Report Pg. 22  Packet Pg. 30 of 607  Phase 1 Wellness & Performing Arts Recreation & Wellness Tennis Courts/Parking Greendell School Charleston Shopping Center Item 1 Attachment B - Cubberley Draft Concept Plan and Phasing        Item 1: Staff Report Pg. 23  Packet Pg. 31 of 607  Renovate existing buildings Performing Arts Education Renovate existing Building I Renovate existing Pavilion and Theatre Recreation & Wellness Tennis Courts/Parking Phase 1 Wellness & Performing Arts Item 1 Attachment B - Cubberley Draft Concept Plan and Phasing        Item 1: Staff Report Pg. 24  Packet Pg. 32 of 607  Phase 1 – First Floor Programming Performing Arts Space (11,800sf) Theatre (3,000sf) Lobby (3,000sf) Dance/Martial Arts (5,000sf) Music/Rehearsal (8,000sf) Preschool/Daycare (12,000sf) Health and Wellness Programs (15,000sf)Lockers, Lobby, Office (4,000sf) Yoga/Pilates (4,000sf) Maintenance, Service, Emergency Services, Sports Clubs (16,000sf) Parking at grade Studios/Workshops/ Makerspace (18,000sf) Basketball (19,000sf) Flex/Rental (12,000sf) Gallery (5,000sf) Admin/Tenant (5,000sf) Visual Arts (10,000sf) Dance/Martial Arts (6,000sf) Flex/Rental (21,000sf) Rec and Wellness Arts Flex/Rental Education LEGEND Item 1 Attachment B - Cubberley Draft Concept Plan and Phasing        Item 1: Staff Report Pg. 25  Packet Pg. 33 of 607  Phase 1 – Second Floor Programming Dance/Martial Arts (6,000sf) Enrichment (12,000sf) Lockers, Lobby, Office (4,000sf) Basketball (19,000sf) Tennis Courts at roof deckHealth and Wellness (15,000sf) Yoga/Pilates (4,000sf) Music/Rehearsal (7,000sf) Rec and Wellness Arts Flex/Rental Education LEGEND Item 1 Attachment B - Cubberley Draft Concept Plan and Phasing        Item 1: Staff Report Pg. 26  Packet Pg. 34 of 607  Phase 1 – Third Floor Programming Dance/Martial Arts (9,000sf) Rec and Wellness Arts Flex/Rental Education LEGEND Item 1 Attachment B - Cubberley Draft Concept Plan and Phasing        Item 1: Staff Report Pg. 27  Packet Pg. 35 of 607  Phase 2 Demolition Item 1 Attachment B - Cubberley Draft Concept Plan and Phasing        Item 1: Staff Report Pg. 28  Packet Pg. 36 of 607  Phase 2 Visual Arts and Technology Visual Arts and Technology Greendell School Charleston Shopping Center Item 1 Attachment B - Cubberley Draft Concept Plan and Phasing        Item 1: Staff Report Pg. 29  Packet Pg. 37 of 607  Phase 3 Community Services Community Service/Flexible Space Café/ Lounge Greendell School Item 1 Attachment B - Cubberley Draft Concept Plan and Phasing        Item 1: Staff Report Pg. 30  Packet Pg. 38 of 607  Phasing Plan – Complete Greendell School Charleston Shopping Center Item 1 Attachment B - Cubberley Draft Concept Plan and Phasing        Item 1: Staff Report Pg. 31  Packet Pg. 39 of 607  Phase 3 – First Floor Programming Small/Medium Rental/Flex space (12,000sf) Admin/Tenant space (15,000sf)Makerspace and Workshops (7,000sf) Visual Arts (10,000sf) Café/ Lounge/ Commercial Kitchen (5,000sf)Gallery (5,000sf) Partially Underground Parking Performing Arts Space (11,800sf) Theatre (3,000sf) Lobby (3,000sf) Dance/Martial Arts (5,000sf) Music/Rehearsal (8,000sf) Preschool/Daycare (12,000sf) Health and Wellness Programs (15,000sf)Lockers, Lobby, Office (4,000sf) Yoga/Pilates (4,000sf) Maintenance, Service, Emergency Services, Sports Clubs (16,000sf) Parking at grade Basketball (19,000sf) Dance/Martial Arts (6,000sf) Rec and Wellness Arts Flex/Rental Education LEGEND Item 1 Attachment B - Cubberley Draft Concept Plan and Phasing        Item 1: Staff Report Pg. 32  Packet Pg. 40 of 607  Phase 3 – Second Floor Programming Admin/Tenant space (12,000sf) Studios (9,000sf) Dance/Martial Arts (6,000sf) Enrichment (12,000sf) Lockers, Lobby, Office (4,000sf) Basketball (19,000sf) Tennis Courts at roof deckHealth and Wellness (15,000sf) Yoga/Pilates (4,000sf) Music/Rehearsal (7,000sf) Rec and Wellness Arts Flex/Rental Education LEGEND Item 1 Attachment B - Cubberley Draft Concept Plan and Phasing        Item 1: Staff Report Pg. 33  Packet Pg. 41 of 607  Phase 3 – Third Floor Programming Dance/Martial Arts (9,000sf) Rec and Wellness Arts Flex/Rental Education LEGEND Item 1 Attachment B - Cubberley Draft Concept Plan and Phasing        Item 1: Staff Report Pg. 34  Packet Pg. 42 of 607  Site Plan - Phase 3 - Outdoor Uses Pool To Nelson Dr Placemarker Cultural Plaza/ Outdoor Flex Space Amphitheater Marketplace Basketball Deck (roof) Outdoor Flex Space Playground Native Gardens Food Truck area Playground Greendell School Learning Garden Placemarker Volunteer Pollinator Garden Tennis Courts Item 1 Attachment B - Cubberley Draft Concept Plan and Phasing        Item 1: Staff Report Pg. 35  Packet Pg. 43 of 607  Circulation Diagram Vehicle circulation Bicycle oriented circulation Pedestrian oriented circulation Surface parking Greendell School Nelson Dr Item 1 Attachment B - Cubberley Draft Concept Plan and Phasing        Item 1: Staff Report Pg. 36  Packet Pg. 44 of 607  Parking Diagram Entry to underground parking Entry to underground parking Parking Item 1 Attachment B - Cubberley Draft Concept Plan and Phasing        Item 1: Staff Report Pg. 37  Packet Pg. 45 of 607  Flexible Timeline: Flexible Design PHASE 1 PHASE 2 AND 3 Item 1 Attachment B - Cubberley Draft Concept Plan and Phasing        Item 1: Staff Report Pg. 38  Packet Pg. 46 of 607  INDOOR & OUTDOOR SPACES & PARKING -PROPOSED EXISTING SITE Outdoor Space 250,000 SF PHASE 1 Outdoor Space 390,000 SF PHASE 2 AND 3 Outdoor Space 415,000 SF Indoor 184,000 SF Indoor 247,000SF Indoor 284,000SF 520 Parking Spots 580 Parking Spots 840 Parking Spots Item 1 Attachment B - Cubberley Draft Concept Plan and Phasing        Item 1: Staff Report Pg. 39  Packet Pg. 47 of 607  Attachment C Cubberley Strategic Activation Plan Stakeholder additions in italics: Public Art Commission, Parks & Recreation Commission, Cubberley Tenants, PRC Ad Hoc Initiative Overview: This timeline guides the strategic rollout of activations and enhancements at the Cubberley site in alignment with the overall project phases—master planning, community polling, and the November 2026 ballot initiative. By timing improvements thoughtfully, the project maintains public interest, reinforces key messages, and showcases progress when it matters most. This phased approach also helps balance staff capacity, ensuring efforts are focused and aligned with broader priorities at each stage. Why Timing Matters: Each phase builds on the last—deep engagement in 2025 lays the foundation, early 2026 focuses on visibility and council adoption, and the final phase ramps up public excitement and turnout ahead of the vote. Strategic timing ensures sustained interest and maximizes impact at key decision points. PHASE I: Master Planning & Community Engagement (December 2024- December 2025) Goal: Build a community-driven, inclusive, and visionary Master Plan through robust engagement and feedback. The focus during this time period is for the community to participate in the Master Planning community meetings and polls. While staff capacity is limited due to the intensive work during this time period, some activation may occur, including: CASP Open Studios + tenants CASP Workshops (FY25= 18 workshops, 710 participants) Tenant door painting, project information / QR code Community canvases to be displayed on-site Concert(s) Movie Night(s) Implement Wayfinding / Information Sharing Focal Points (bulletin board, display case, etc) PHASE II: Awareness & Buzz Building (January 2026 – March 2026) Goal: As the Master Plan is now complete (December) and anticipated for Council approval in March, at this time it’s important to build public excitement and political will to support adoption by City Council. The focus during this time is to share the final Master Plan and build broad awareness, excitement and awareness. This can be done by activating the Cubberley site with pop-up events and appropriate physical enhancements that support the above goal. Item 1 Attachment C - Strategic Activation Plan        Item 1: Staff Report Pg. 40  Packet Pg. 48 of 607  Attachment C Ideas include: Launch call for ArtLift grant projects which may total $20,000 - $40,000 in grants awarded by the Public Art Program across Palo Alto, including commercial corridors and the Cubberley site. o Launch early 2026, work to be completed in Spring/Summer in Phase III o Projects could be temporarily mounted on walls, fences, ground, freestanding works, or performance based etc. CASP Workshops Tenant door painting, project information / QR code PHASE III: Voter Education & Site Activation Cubberley Day (historically March) CASP Open Studios+ tenants (April) New Halloween Event 2026 (Oct) Tenant showcase events (multiple) Display enlarged concept plans CASP Workshops ArtLift Grants (walls, fences, ground, freestanding projects, or performance-based projects. etc) (have existing funded) Concerts Movie Nights Teaser spaces (pop-ups of things that will be in new buildings) New outdoor furniture Item 1 Attachment C - Strategic Activation Plan        Item 1: Staff Report Pg. 41  Packet Pg. 49 of 607  City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: October 20, 2025 Report #:2510-5267 TITLE Approval of Minutes from September 29 and October 6, 2025 Meetings RECOMMENDATION Staff recommends that the City Council review and approve the minutes. ATTACHMENTS Attachment A: September 29, 2025 Draft Action Minutes Attachment B: October 6, 2025 Draft Action Minutes APPROVED BY: Mahealani Ah Yun, City Clerk Item 2 Item 2 Staff Report        Item 2: Staff Report Pg. 1  Packet Pg. 50 of 607  CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 5 Special Meeting September 29, 2025 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Present Remotely: Absent: Special Orders of the Day 1. Proclamation Honoring Nara Cammack for her effort in proposing and advancing a Bike Safety Park project in the City of Palo Alto NO ACTION 2. Proclamation Recognizing September 2025 as Suicide Prevention Awareness Month NO ACTION Agenda Changes, Additions and Deletions Public Comment Council Member Questions, Comments and Announcements Study Session 3. Impacts of H.R.1 on Santa Clara County Region NO ACTION Item 2 Attachment A - September 29, 2025 Draft Action Minutes        Item 2: Staff Report Pg. 2  Packet Pg. 51 of 607  DRAFT ACTION MINUTES Page 2 of 5 Sp. City Council Meeting Draft Action Minutes: 09/29/2025 Consent Calendar Councilmember Burt, Reckdahl, and Lu requested to pull Agenda Item Number 6. MOTION: Councilmember Stone moved, seconded by Mayor Lauing to approve Agenda Item Numbers 4, 7-16, AA1 (Agenda Item Number 5 Removed from Agenda) and to pull Agenda Item Number 6 off of the Consent Calendar. MOTION PASSED ITEMS 4, 7-16, AA1: 7-0 4. Approval of Minutes from September 8 and September 15, 2025 Meetings 5. PUBLIC HEARING / QUASI-JUDICIAL. 70 Encina Avenue [25PLN-00034]: Request for Approval of a Tentative Map to Merge Two Lots and Allow for a Condominium Subdivision to Create 10 Units on the Resulting 12,119-Square-Foot Parcel. The Subdivision Map Would Facilitate Construction of Ten New Residential Units in One Building, which was previously approved on April 14, 2025 (24PLN-00095). CEQA Status: Exempt from the Provisions of the California Environmental Quality Act (CEQA) in Accordance with CEQA Guidelines Section 15183 (Comprehensive Plan Consistency). Zoning District: PC-5654. Agenda Item Number 5 Removed from Agenda 6. Approval of FY 2026 Architectural Review Board, Historic Resources Board, Planning and Transportation Commission, and Utilities Advisory Commission Work Plans; CEQA status – not a project 7. Adoption of a Resolution for the County of Santa Clara Historic Heritage Grant Application for the Restoration of the Roth Building Frescoes (Phase II); CEQA Status- categorically exempt. 8. Authorization to Execute an Amendment to Legal Services Contract S25194587 with Atkinson Andelson Loya Ruud & Romo to Increase Amount by $100,000 for Total Not-to- Exceed Amount of $185,000; CEQA Status – Not a Project. 9. Approval of General Service Contract No. C26194249 with Orion Security for Security Services at the Municipal Service Center and the Regional Water Quality Control Plant in an Amount Not-To-Exceed $1,448,260 for a Period of Five Years; CEQA Status – Categorically Exempt under Section 15301 10. Approval of Professional Services Agreement C26195459 with Project Safety Net, Inc. in an amount not-to-exceed $300,000 to Provide Youth Mental Health and Suicide Prevention Support for a term ending June 30, 2028; CEQA Status – Not a Project. 11. Authorization to Execute Amendment to Legal Services Contract S24190674 with Jeffrey Oneal dba Rankin Oneal to Increase Amount by $85,000 for Total Not-to-Exceed Amount of $170,000; CEQA Status – Not a Project. Item 2 Attachment A - September 29, 2025 Draft Action Minutes        Item 2: Staff Report Pg. 3  Packet Pg. 52 of 607  DRAFT ACTION MINUTES Page 3 of 5 Sp. City Council Meeting Draft Action Minutes: 09/29/2025 12. The City Schools Liaison Committee Recommends Approval of Professional Services Contract Number C26195844 with the JED Foundation for a Not-to-Exceed Amount of $149,000 for Technical Assistance, Evaluation, and Support Regarding Youth and Young Adult Mental Health Programs for a Period of Two Years; CEQA Status - Not a Project 13. SECOND READING: Ordinance of the Council of the City of Palo Alto Amending the Fiscal Year 2026 Municipal Fee Schedule to Amend and Remove Various Fees (FIRST READING: September 8,2025 PASSED: 7-0) 14. SECOND READING: Ordinance Amending PAMC Chapter 10.56 (Special Speed Zones) to Update Speed Limit Studies for 22 Streets and Decrease the Speed Limit for a Portion of Deer Creek Road (FIRST READING: September 8,2025 PASSED: 7-0) 15. SECOND READING: Ordinance Amending Chapter 16.64 (Development Fee and In-Lieu Payment Administration) of Title 16 (Building Regulations) of the Palo Alto Municipal Code to Reflect Changes in Law (FIRST READING: September 8,2025 PASSED: 7-0) 16. SECOND READING: Adoption of Four Ordinances, as Recommended by the Retails Committee to Amend and Reorganize Stormwater and Wastewater Management Requirements by Amending PAMC Chapter 16.09 (Sewer Use Ordinance), Amending Chapter 16.11 (Stormwater Pollution Prevention), Adding New Chapter 16.13 (Requirements for Food Facilities Related to Water Pollution Prevention and Management of Fats, Oils, and Grease), and Adding New Chapter 16.66 (Hauled Liquid Waste). (FIRST READING: September 8, 2025, PASSED 7-0) AA1. Approve Purchase Order C26195416 with Carahsoft, Utilizing a General Services Administration Blanket Purchase Agreement, to Procure SAP S/4 HANA Suite of Products and Corresponding Software and Hosting Services for a 5-Year Term for a Not-To-Exceed Amount of $6,640,429; and Approve a Budget Amendment in the Technology Fund as Recommended by Finance Committee; CEQA Status - Not a Project City Manager Comments Ed Shikada, City Manager Closed Session 17. CONFERENCE WITH CITY ATTORNEY-POTENTIAL LITIGATION Subject: Potential litigation regarding 156 North California Avenue, as set forth in letter(s) from Holland & Knight LLP dated September 3, 2025 Authority: Government Code Section 54956.9(d)(2); One case, as Defendant. Item 2 Attachment A - September 29, 2025 Draft Action Minutes        Item 2: Staff Report Pg. 4  Packet Pg. 53 of 607  DRAFT ACTION MINUTES Page 4 of 5 Sp. City Council Meeting Draft Action Minutes: 09/29/2025 AA2. CONFERENCE WITH CITY ATTORNEY-POTENTIAL LITIGATION Subject: Petition for Redistribution of Local Tax with California Department of Tax and Fee Administration Authority: Government Code Section 54956.9(d)(2) One Case, as Petitioner AA3. CONFERENCE WITH CITY ATTORNEY-POTENTIAL LITIGATION Subject: Initiation of Litigation in three Cases: A. City of Fresno et al. v. Turner et al., United States District Court, Northern District of California, Case No. 3:25-cv-07070; and B. King County et al. v. Turner et al., United States District Court, Western District of Washington, Case No. 2:25-cv-00814; and C. Anticipated litigation not yet filed against Federal Government Authority: Government Code Section 54956.9(d)(4) Three Cases, as Plaintiff 18. Public Employee Performance Evaluations Cal. Gov. Code section 54957 (b)1 City Manager, City Attorney, City Clerk, City Auditor MOTION: Vice Mayor Veenker moved, seconded by Council Member Lythcott-Haims to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 7:50 P.M. Council returned from Closed Session at 12:08 A.M. Mayor Lauing announced no reportable action on Agenda Item Numbers 17, AA2, 18. Mayor Lauing announced that Agenda Item Number AA3, Council voted 7-0 to authorize the City Attorney to file papers to join King County et al. v. Turner at al., United States District Court, Western District of Washington, Case No. 2:25-cv-00814. Adjournment: The meeting was adjourned at 12:10 A.M. Item 2 Attachment A - September 29, 2025 Draft Action Minutes        Item 2: Staff Report Pg. 5  Packet Pg. 54 of 607  DRAFT ACTION MINUTES Page 5 of 5 Sp. City Council Meeting Draft Action Minutes: 09/29/2025 ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. Item 2 Attachment A - September 29, 2025 Draft Action Minutes        Item 2: Staff Report Pg. 6  Packet Pg. 55 of 607  CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 5 Regular Meeting October 6, 2025 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Present Remotely: Absent: Lauing Special Orders of the Day 1. Proclamation Recognizing Fire Prevention Week – October 5-11, 2025 NO ACTION 2. Review Applications and Select Candidates to Interview for the Human Relations Commission (HRC), Parks and Recreation Commission (PRC), and Public Art Commission (PAC) Vacancies; CEQA Status: Not a Project MOTION: Councilmember Burt moved, seconded by Councilmember Reckdahl to: 1. Interview all candidates for the Public Art Commission (PAC) that received two or more votes; 2. Council to take a vote to select the 8th candidate to interview for the Human Relations Commission (HRC). MOTION PASSED: 6-0-1, Lauing absent MOTION: Vice Mayor Veenker moved, seconded by Councilmember Burt to add to the Council- approved Interview Selection Process that Boards, Commissions, & Committee candidates must receive a threshold of 2 votes to receive an interview. MOTION PASSED: 6-0-1, Lauing absent Item 2 Attachment B - October 6, 2025 Draft Action Minutes        Item 2: Staff Report Pg. 7  Packet Pg. 56 of 607  DRAFT ACTION MINUTES Page 2 of 5 City Council Meeting Draft Action Minutes: 10/06/2025 Agenda Changes, Additions and Deletions Public Comment Council Member Questions, Comments and Announcements Study Session 3. San Antonio Road Area Plan: Provide Feedback on Existing Conditions Analysis and Land Use and Mobility Priorities. CEQA Status: Exempt under CEQA Guidelines Section 15262. NO ACTION Consent Calendar MOTION: Councilmember Reckdahl moved, seconded by Councilmember Lythcott-Haims to approve Agenda Item Numbers 4-9, AA1. MOTION PASSED: 6-0-1, Lauing absent 4. Approval of FY 2025 Reappropriation Requests to FY 2026 Operating and Capital Improvement Budgets and Additional Technical Clean-Up Actions and Corresponding Amendments to the FY 2026 Budget Appropriation for Various Funds. CEQA Status: Not a Project 5. Approval of Construction Contract No. C25195264 with Precision Engineering, Inc. in the Amount Not-to-Exceed $6,842,121 and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that May Develop During the Project Up to a Not-to-Exceed Amount of $684,212 for the Hamilton Avenue Capacity Upgrades Project (SD-25000), and Approval of a Budget Amendment in the Stormwater Management Fund; CEQA Status – Exempt under CEQA Guidelines Section 15301(c) 6. Approval of Professional Service Contract No. C26194618 with SCS Field Services in an Amount Not-to-Exceed $1,513,890, to Provide Landfill Gas Monitoring, Reporting, and Well Installation Services for the City’s Closed Landfill for a Period of Five Years, and Approval of a Budget Amendment in the Refuse Fund; CEQA Status – Exempt under CEQA Guidelines Section 15301 Item 2 Attachment B - October 6, 2025 Draft Action Minutes        Item 2: Staff Report Pg. 8  Packet Pg. 57 of 607  DRAFT ACTION MINUTES Page 3 of 5 City Council Meeting Draft Action Minutes: 10/06/2025 7. Approval of Construction Contract No. C26193446 with MP Nexlevel of California, Inc., in the Amount Not-to-Exceed $13,600,187 and Authorization for the City Manager or Their Designee to Negotiate and Execute Changes Orders Up to a Not-to-Exceed Amount of $1,060,018 for a Total Not to Exceed Amount of $14,660,205 Over Three Years to Provide Utility Trench and Substructure Installations; CEQA status: Exempt, CEQA Guidelines Section 15301, 15302, and/or 15303; for Fiber-to-the-Premises work, Council Action on This Item is Within the Scope of the Final Initial Study and Mitigated Negative Declaration (IS/MND) for the Fiber-to-the-Premises Project, adopted on June 17, 2024. 8. Approval of Construction Contract C25194006 with SCC Electric, Inc. in the Not-to- Exceed Amount of $997,500, and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders Up to a Not-to-Exceed Amount of $99,750 for the Utilities Control Center Generator Replacement Project as part of the Building Systems Improvements Project (PF-01003); and Approve Amendment to the FY 2026 Budget in the Capital Improvement and Electric Funds; CEQA Status - Exempt under CEQA Guideline Sections 15301 and 15302 9. Approval of Amendment No. 2 to Contract Number S23185432 with Koffler Electrical Mechanical Apparatus Repair, Inc. in the Amount of $230,000 for a New Not-to Exceed Amount of $460,000, and Extending the Term through September 29, 2027, for Electric Motors and Submersible Pump Service at the Regional Water Quality Control Plant; CEQA Status – Exempt under Section 15301(b) AA1. Approve the selection of Teri Black & Company as the executive recruitment firm for the recruitment of the City Attorney and Approve the Recruitment General Timeline as Recommended by the Council Appointed Officers (CAO) Committee. CEQA status – not a project. City Manager Comments Ed Shikada, City Manager Action Items 10. Adoption of Eight Ordinances Amending Various Sections of the Palo Alto Municipal Code (PAMC) Related to the 2025 California Building Standards Code (CA Code of Regulations Title 24) Update, including: (1) Chapter 16.04 Incorporating the 2025 CA Building Code With Local Amendments; (2) Chapter 16.05 Incorporating the 2025 CA Mechanical Code With Local Amendments; (3) Chapter 16.06 Incorporating the 2025 CA Residential Code With Local Amendments; (4) Chapter 16.08 Incorporating the 2025 CA Plumbing Code With Local Amendments; (5) Chapter 16.14 Incorporating the 2025 CA Item 2 Attachment B - October 6, 2025 Draft Action Minutes        Item 2: Staff Report Pg. 9  Packet Pg. 58 of 607  DRAFT ACTION MINUTES Page 4 of 5 City Council Meeting Draft Action Minutes: 10/06/2025 Green Building Standards Code with Local Amendments; (6) Chapter 16.16 Incorporating the 2022 CA Electrical Code With Local Amendments; (7) Chapter 16.18 Incorporating the 2024 International Swimming Pool and Spa Code With Local Amendments; (8) Chapter 16.17 Incorporating the 2025 CA Energy Code With Local Amendments; Direction to Staff to Return to Council on the Consent Calendar with Ordinances Adopting the 2025 Editions of the California Wildlands-Urban Interface Code and California Fire Code with Local Amendments; Approve a Budget Amendment in the General Fund . CEQA Status: Exempt Under CEQA Guidelines Sections 15061(b)(3) and 15308. MOTION: Councilmember Burt moved, seconded by Councilmember Reckdahl to: 1. Adopt the ordinances in Attachments A through H that amend chapters of the Palo Alto Municipal Code (PAMC) related to the 2025 California Building Standards Codes (Cal. Code of Regulations Title 24) and proposed local amendments; and 2. Direct staff to return to Council on the Consent Calendar with ordinances adopting the 2025 editions of the California Wildlands-Urban Interface Code and California Fire Code and local amendments thereto; and 3. Approve an amendment to the Fiscal Year 2026 Budget appropriation in the General Fund (requires a 2/3 majority vote) by: a. Increasing the Planning and Development Services expenditure appropriation by $96,000; and b. Decreasing the Budget Stabilization Reserve by $96,000. MOTION PASSED: 6-0-1, Lauing absent 11. Review of State and Local Ballot Measures Appearing on the November 4, 2025 Ballot and Consideration of Possible City Council Positions MOTION: Vice Mayor Veenker moved, seconded by Councilmember Stone to issue support positions for Santa Clara County Measure A and Proposition 50. MOTION PASSED: 6-0-1, Lauing absent Adjournment: The meeting was adjourned at 8:58 P.M. Item 2 Attachment B - October 6, 2025 Draft Action Minutes        Item 2: Staff Report Pg. 10  Packet Pg. 59 of 607  DRAFT ACTION MINUTES Page 5 of 5 City Council Meeting Draft Action Minutes: 10/06/2025 ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. Item 2 Attachment B - October 6, 2025 Draft Action Minutes        Item 2: Staff Report Pg. 11  Packet Pg. 60 of 607  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Planning and Development Services Meeting Date: October 20, 2025 Report #:2510-5278 TITLE PUBLIC HEARING / QUASI-JUDICIAL. 70 Encina Avenue [25PLN-00034]: Request for Approval of a Tentative Map to Merge Two Lots and Allow for a Condominium Subdivision to Create 10 Units on the Resulting 12,119-Square-Foot Parcel. The Subdivision Map Would Facilitate Construction of Ten New Residential Units in One Building, which was previously approved on April 14, 2025 (24PLN-00095). CEQA Status: Exempt from the Provisions of the California Environmental Quality Act (CEQA) in Accordance with CEQA Guidelines Section 15183 (Comprehensive Plan Consistency). Zoning District: PC-5654. RECOMMENDATION Staff recommends the City Council take the following actions: 1.Consider the project exempt from CEQA in accordance with CEQA Guidelines Section 15183 (Comprehensive Plan Consistency) as documented in Attachment C; and 2.Approve the Tentative Map based on findings and subject to conditions of approval in the Draft Record of Land Use Action (RLUA) in Attachment B. EXECUTIVE SUMMARY The applicant requests approval of a Tentative Map1 to merge two contiguous parcels, located at 70 Encina Avenue (APN 120-34-006) and on an adjacent unaddressed parcel (APN 120-34- 007), and for a condominium subdivision to allow 10 residential condominium units on the resulting, 12,119-square-foot parcel. The Planning and Transportation Commission (PTC) unanimously recommended approval on August 27, 2025. Council previously approved rezoning of the two parcels and construction of a 10-unit residential condominium project through the Planned Home Zoning/Planned Community process set forth in Palo Alto Municipal Code (PAMC) Chapter 18.38.2 Two of the approved 1 Tentative Map: https://www.paloalto.gov/files/assets/public/v/1/planning-amp-development- services/newdevelopment-projects/70-encina/september-29-2025-council-tentative-map.pdf 2 Ordinance 5645 and Record of Land Use Action 2025-03 is available online at: https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=48334 Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 1  Packet Pg. 61 of 607  units will be provided at below market rate and made affordable to households making 80% of Area Median Income or below. BACKGROUND 5 Additionally, the proposed site improvements associated with the map were approved by City Council on April 14, 2025.6 ANALYSIS 5 Planning and Transportation Commission Staff Report, August 27, 2025, Item 2: https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=16575 6 City Council Staff Report, April 14, 2025, Item 12: https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=16036 Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 2  Packet Pg. 62 of 607  with one-story structures, though the building height increases to two stories towards the eastern side of the building. To the north, across Encina Avenue, are CS zoned office buildings and further down the street is the LifeMoves Opportunity Center. The offices are one- and two- story buildings. The Opportunity Center is five stories. 9 Housing Element 10 9 The Palo Alto Comprehensive Plan is available online: bit.ly/PACompPlan2030 10 The Palo Alto Zoning Code is available online: bit.ly/PAZoningCode Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 3  Packet Pg. 63 of 607  FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 4  Packet Pg. 64 of 607  3 Bldg 3 Bldg 1 Bldg 2 Bldg 4 50.0' 121.2' 50.0' 121.2' 121.2' 121.2' 56.0' 121.2' 56.0' 100.0' 121.2' 100.0' 121.2' 50.0' 121.2' 50.0' 121.2' 18.8' 535.5' 938.0' 1 100.0' 50.0' 121.2' 50.0' 121.2' 50.0' 121.2' 50.0' 121.2' 50.0' 121.2' 50.0' 121.2' 50.0' 121.2' 50.0' 121.2' 50.0' 121.2' 50.0' 121.2' 50.0' 121.2' 50.0' 121.2' 50.0' 121.2' 50.0' 121.2' 121.2' 121.2' 50.0' 50.0' 121.2' 100.0' 100.0' 121.2' 121.2' 182.3' 200.0' 121.1' 14.3' 72.6' 137.4' 84.5' 112.3' 39.0' 48.0'43.5' 112.3' 82.2' 224.6' 212.7' 72.0' 51 75 63 44 87 98 67 81 855 25 ALMA ST EL CAMINO REALMINO REAL EMBARCADERO ROAD URBAN L ANE UE ENCINA AVENUE CC CS CS PAMF PARKING STRUCTURE This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. Legend Project Site 0' 71' Attachment A 70 Encina Location Map CITY OF PALO ALTO I NC O R P O R A TED CALI FORNIA P a l o A l t o T h e C i t y o f APRIL 1 6 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto ekallas, 2024-09-04 15:59:55 (\\cc-maps\Encompass\Admin\Personal\Planning.mdb) Item 3 Attachment A - 70 Encina Location Map        Item 3: Staff Report Pg. 5  Packet Pg. 65 of 607  3 2 6 2 ACTION NO. 2025-XX At its meeting on September 29, 2025, the City Council of the City of Palo Alto (“City Council”) approved the Vesting Tentative Map to merge two existing lots for the development of a one-lot subdivision to create 10 residential condominium units, making the following findings, determinations and declarations: SECTION 1. Background. A. On February 11, 2025, Sandis, on behalf of Town & Country Development Company, LLC, applied for a Tentative Map for the development of a one (1) parcel, 10-unit condominium subdivision at 70 Encina Avenue (“The Project”). The project site is comprised of two existing lots: APN No. 120-34-006, approximately 6,059.5 square feet, contains a vacant surface parking lot. APN No. 120-34-007, approximately 6,059.5 square feet, contains a vacant surface parking lot. Uses abutting the site include a one-story shopping center (Town and Country Shopping Center). Across Encina Avenue are one-to-three story office buildings, and the five-story LifeMoves Opportunity Center. B. Following staff review, the Planning and Transportation Commission reviewed the project and recommended approval on August 27, 2025, subject to conditions of approval. C. Hayes Group Architects, on behalf of Town & Country Development Company, LLC, also submitted a related Planned Community/Planned Home Zoning application, which the City Council approved on April 14, 2025 pursuant to the City’s Planned Community Rezoning Process, to permit a 10-unit multi-family building, two of which would be provided at a rate affordable to low income tenants (50-80% AMI). D. On September 29, 2025 the City Council held a duly noticed public hearing, at which evidence was considered and all persons were afforded an opportunity to be heard in accordance with the City Council’s policies and procedures. SECTION 2. Environmental Review. The City, as the lead agency for the Project, has determined that the project is exempt from the California Environmental Quality Act (CEQA) in accordance with CEQA Guideline section 15183, which provides an exemption for projects deemed consistent with the Comprehensive Plan. Documentation to support the exemption is available as part of the public record on file with the Planning and Development Services Division. SECTION 3. Tentative Map Findings. A legislative body of a city shall deny approval of a Parcel Map, if it makes any of the following findings (California Government Code Section 66474). The City Council cannot make these findings for the following reasons: Item 3 Attachment B - Draft Record of Land Use Action        Item 3: Staff Report Pg. 6  Packet Pg. 66 of 607  3 2 6 2 1.That the proposed map is not consistent with applicable general and specific plans as specified in Section 65451: The site is consistent with the Comprehensive Plan as described below. There is no adopted specific plan for this project site. 2.That the design or improvement of the proposed subdivision is not consistent with applicable general and specific plans: There is no adopted specific plan for this project site. The proposed tentative map and related improvements is consistent with the Comprehensive Plan in that it facilitates housing development on a site designated for multi-family use within the urban services area, consistent with Goal 2 of the Housing Element and Goal L1.2 of the Land Use Element. The project does not replace existing housing. The project includes two units that will be offered at a rate affordable to low income, 80% AMI. The project improves the city’s jobs housing imbalance consistent with the Transportation Element’s goals and policies. 3. That the site is not physically suitable for the type of development: The Project site is suitable for multi-family residential development in that it’s identified as a Housing Inventory Site in the Housing Element. The existing parcel meets the minimum code requirements for the CC zone district with respect to lot area, width and depth. The parcel would not change with approval of this condominium subdivision. The proposed number of condominium units complies with the applicable densities set forth in the land use element and zoning code. 4.That the site is not physically suitable for the proposed density of development: The project would create a total of 10 multi-family residential units, which is 27.8 dwelling units (DU) per acre for the site. This density is allowed as a part of the Planned Community rezoning entitlement. Therefore, it is physically suitable. 5. That the design of the subdivision or the proposed improvements are likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat: The project is located within the built environment that does not contain quality habitat for fish or other wildlife on the site or within the vicinity of the site. There are no streams within 1,000 feet of the project site. The adopted Palo Alto 2030 Comprehensive Plan includes Map N-1, which identified sensitive animal and plant species within the Palo Alto quadrangle, a large geographic area that includes the urban portions along the bay and within the foothills, based on information in the California natural Diversity Database (CNDDB). Based on this map, and the urban nature of the site, the subject property does not contain any habitat for endangered, rare, or threatened species and has not historically supported any of these species. Item 3 Attachment B - Draft Record of Land Use Action        Item 3: Staff Report Pg. 7  Packet Pg. 67 of 607  3 2 6 2 6. That the design of the subdivision or type of improvements is likely to cause serious public health problems: The subdivision of this parcel and associated improvements would not have the potential to result in serious health problems. The proposed multi-family use would not include use or storage of hazardous materials and the use is located within the urban environment adjacent to other residential uses. The site is not located on a hazardous waste site pursuant to government code 65962.5. 7. That the design of the subdivision or the type of improvements will conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision. In this connection, the governing body may approve a map if it finds that alternate easements, for access or for use, will be provided, and that these will be substantially equivalent to ones previously acquired by the public. This subsection shall apply only to easements of record or to easements established by judgment of a court of competent jurisdiction and no authority is hereby granted to a legislative body to determine that the public at large has acquired easements for access through or use of property within the proposed subdivision. There are no public access easements over the property currently. Therefore, the design of the subdivision will not conflict with any public easements for access through, or use of, the property. New public utility easements will be provided to existing and proposed electrical utilities as part of this subdivision map as required in accordance with City of Palo Alto Utilities standards. New public access easements will be provided to provide access to the new units. SECTION 4. Tentative Map Approval Granted. Tentative Map Approval is filed and processed in accordance to PAMC Section 21.13.020 and granted by the City Council under PAMC Sections 21.12 and 21.20 and the California Government Code Section 66474, subject to the conditions of approval in Section 6 of this Record of Land Use Action. SECTION 5. Final Map. The Final Map submitted for review and approval by the City Council shall be in substantial conformance with the Tentative Map prepared by Sandis titled “70 ENCINA AVENUE TENTATIVE MAP” consisting of 1 page, dated and submitted September 11, 2025, except as modified to incorporate the conditions of approval in Section 6. A copy of the Vesting Tentative Map is on file in the Department of Planning and Development Services, Current Planning Division. Prior to the expiration of the Tentative Map approval, the subdivider shall cause the subdivision or any part thereof to be surveyed, and a Final Map, as specified in Chapter 21.08, to be prepared in conformance with the Tentative Map as conditionally approved, and in compliance with the provisions of the Subdivision Map Act and PAMC Title 21 and submitted to the City Engineer (PAMC Section 21.16.010[a]). Item 3 Attachment B - Draft Record of Land Use Action        Item 3: Staff Report Pg. 8  Packet Pg. 68 of 607  3 2 6 2 SECTION 6. Conditions of Approval. Planning e. PROTECTION OF STORM WATER FACILITIES. Neither the association, its residents, nor their agents, employees, representatives, invitees, licensees, Item 3 Attachment B - Draft Record of Land Use Action        Item 3: Staff Report Pg. 9  Packet Pg. 69 of 607  3 2 6 2 customers, or contractors shall alter or modify any storm water facilities in any way including but not limited to placing, maintaining, constructing, or planting any improvements, landscaping or other items, including without limitation decks, stairs, walls, irrigation systems, trees, or any vegetation on any storm water facilities. f.TRASH DISPOSAL AND RECYCLING AREAS SHALL COMPLY WITH CITY ORDINANCES. All trash disposal and recycling areas shall be kept in a clean and sanitary condition and shall comply with all applicable City Ordinances. g. PROHIBITION AGAINST AIR AND WATER POLLUTION. Neither the association, its residents, nor their agents, employees, representatives, invitees, licensees, customers, or contractors shall use the property in any way which emits pollution into the atmosphere in excess of environmental standards set forth by City, State, and Federal laws, ordinances, and regulations. Neither the association, its residents, nor their agents, employees, representatives, invitees, licensees, customers, or contractors shall discharge garbage, trash, waste, or any other substance or materials of any kind into any private or public sewer or waterway on the property in violation of any regulations of any private or public body having jurisdiction over such matters. h. AMENDMENTS TO ORGANIZATION DOCUMENTS REQUIRE CITY APPROVAL. Any amendments or modifications to the organizational documents shall be submitted to the city attorney for approval. No amendment or modification to the organizational documents shall be effective without prior written consent of the city attorney. i. CITY’S RIGHT TO ENFORCE COVENANTS AND RESTRICTIONS. The City is hereby granted the right, but in no event the duty, to enforce the covenants and restrictions set forth in this section of the organizational documents. The association shall recognize that it has the primary responsibility for enforcement of the organizational documents and unequivocally guarantees to institute and expeditiously prosecute any required legal action to obtain compliance with all provisions set forth in the organizational documents. j. NO WAIVER OF CITY’S RIGHTS. No failure of the City to enforce any of the covenants or restrictions contained in the organizational documents will in any event render them ineffective. k. CITY’S REMEDIES TO CURE A BREACH OR VIOLATION. Remedies available to the City to cure any breach or violation of the organizational documents shall be cumulative to any other provisions of law. The City’s failure to exercise any remedy provided for in the organizational documents shall not, under any circumstances, be construed as a waiver of the remedy. Item 3 Attachment B - Draft Record of Land Use Action        Item 3: Staff Report Pg. 10  Packet Pg. 70 of 607  3 2 6 2 l. SEVERABILITY. Invalidation of any one of the City’s required covenants or restrictions by judgment or court order shall in no way affect any other provisions which shall remain in full force and effect. 4. DEVELOPMENT IMPACT FEES. The Property Owner or their designee shall pay all applicable development impact fees associated with the proposed development and subdivision prior to issuance of the building permit(s), as detailed in the PHZ Approval, RLUA 2025-03. 5. INDEMNITY. To the extent permitted by law, the Applicant shall indemnify and hold harmless the City, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside or void, any permit or approval authorized hereby for the Project, including (without limitation) reimbursing the City for its actual attorneys’ fees and costs incurred in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its own choice. Public Works Engineering 6. PUBLIC WORKS APPLICATIONS, FORMS, AND DOCUMENTS: Applicant shall be advised that most forms, applications, and informational documents related to Public Works Engineering conditions can be found at the following link: https://www.cityofpaloalto.org/Departments/Public-Works/Engineering- Services/Forms-and-Permits 7. SUBDIVISION IMPROVEMENT AGREEMENT: The applicant shall execute a Subdivision Improvement Agreement and provide improvement securities (Bonds) for all proposed public improvements. THE AGREEMENT SHALL BE EXECUTED PRIOR TO MAP RECORDATION OR ISSUANCE OF ANY PERMITS FOR CONSTRUCTION, ONSITE AND OFFSITE. ADVISORY -- The applicant shall provide a detailed itemized stamped and signed engineer's estimate for all off-site public improvements which will be reviewed to determine the security amount. 8. FINAL MAP: This project is subject to, and contingent upon the approval and recordation of a Final Map. The submittal, approval and recordation of the Map shall be in accordance with the provisions of the California Subdivision Map Act and Palo Alto Municipal Code Title 21 Subdivision requirements. All existing and proposed property lines, easements, dedications shown on the map are subject to the City’s technical review and approval prior to issuance of any construction permits. 9. MAP THIRD-PARTY REVIEW: The City contracts with a third-party surveyor that will review and provide approval of the map’s technical correctness as the City Surveyor, as permitted by the Subdivision Map Act. The Public Works Department will forward a Item 3 Attachment B - Draft Record of Land Use Action        Item 3: Staff Report Pg. 11  Packet Pg. 71 of 607  3 2 6 2 Scope & Fee Letter from the third-party surveyor and the applicant will be responsible for payment of the fee’s indicated therein, which is based on the complexity of the map. SECTION 7. Term of Approval. Tentative Map. All conditions of approval of the Tentative Map shall be fulfilled prior to approval of a Final Map (PAMC Section 21.16.010[c]). Unless a Final Map is filed, and all conditions of approval are fulfilled within a two-year period from the date of Tentative Map approval, the Tentative Map shall expire and all proceedings shall terminate. An extension of time may be granted by the city council after recommendation of the planning commission, upon the written application of the subdivider, with an extension request submitted prior to the expiration of the Tentative Map approval, or any previous extension granted. Such extension(s) shall be subject to the maximum limitations set forth in the Subdivision Map Act. // // // // // // // // // // // // // INTRODUCED AND PASSED: AYES: NOES: Item 3 Attachment B - Draft Record of Land Use Action        Item 3: Staff Report Pg. 12  Packet Pg. 72 of 607  3 2 6 2 ATTEST: APPROVED: _________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED AS TO CONTENT: ___________________________ ___________________________ Assistant City Attorney City Manager ___________________________ Director of Planning and Development Services PLANS AND DRAWINGS REFERENCED: Those plans prepared by Sandis titled prepared by Sandis titled “70 ENCINA AVENUE TENTATIVE MAP” consisting of 1 page, dated and submitted September 11, 2025. Item 3 Attachment B - Draft Record of Land Use Action        Item 3: Staff Report Pg. 13  Packet Pg. 73 of 607  If you need assistance reviewing the above documents, please contact the Project Planner or call the Planner-on-Duty at 650-617-3117 or email planner@cityofpaloalto.org Project Plans In order to reduce paper consumption, a limited number of hard copy project plans are provided to commissioners for their review. The same plans are available to the public, at all hours of the day, via the following online resources. Directions to review Project plans and environmental documents online: 1. Go to: bit.ly/PApendingprojects 2. Scroll down to find “70 Encina” and click the address link 3. On this project-specific webpage you will find a link to the project plans and other important information Direct Link to Project Webpage: https://www.cityofpaloalto.org/Departments/Planning-Development-Services/Current- Planning/Projects/70-Encina-Ave Item 3 Attachment C - Project Plans and Environmental Analysis        Item 3: Staff Report Pg. 14  Packet Pg. 74 of 607  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Utilities Meeting Date: October 20, 2025 Report #:2505-4736 TITLE PUBLIC HEARING: Finance Committee Recommends Adoption of Resolution Amending Five Rate Schedules Setting Forth Utility Connection Fees and Other Charges: Utilities Rate Schedule E-15 (Electric Service Connections), W-5 (Water Service Connections), G-5 (Gas Service Connections), S-5 (Sewer Service Connections) and C-1 (Utility Miscellaneous Charges); CEQA Status: Not a Project Under CEQA Guidelines Sections 15378(b)(4) and (5) and Exempt Under Section 15273(a) RECOMMENDATION The Finance Committee and staff recommend the City Council adopt a resolution (Attachment A) amending five utilities rate schedules that set forth charges for utility connection charges and service call fees, effective January 1, 2026, including an annual increase based on the California Construction Cost Index (CCCI) in fiscal years when a cost-of-service study is not performed: a. E-15 (Electric Service Connection Charges), b. W-5 (Water Service Connection Charges), c. G-5 (Gas Service Connection Charges), d. S-5 (Wastewater Service Connection Charges), and a. C-1 (Utility Miscellaneous Charges). EXECUTIVE SUMMARY The Utilities Department has completed a comprehensive update of its service connection fees and service call charges for electric, gas, water, and wastewater services. The Finance Committee reviewed the revised fee schedules at its September 16, 2025 meeting and unanimously recommended City Council approval. These revised fees are designed to recover the full cost of installation, engineering, inspection, equipment, and labor for standard projects—including new installations, upgrades, relocations, and abandonments. Non-standard projects will continue requiring a customized work estimate prepared by the Engineering Divisions. Item 4 Item 4 Staff Report        Item 4: Staff Report Pg. 1  Packet Pg. 75 of 607  The last full cost-of-service study for electric and gas services was conducted in 2019 (Staff Report #103131), rates have not been changed since that time. Material costs, labor rates, off-hauling costs, and job complexity have increased substantially. As part of the 2025 update, staff modernized the cost model to improve accuracy and ensure scalability for future fee adjustments. Beginning in FY 2027, utility connection and service-related fees will be incorporated into the City’s municipal fee schedule for annual updates. In years without a formal cost-of-service study, adjustments will follow the California Construction Cost Index (CCCI) as published by the California Department of General Services (DGS)2. These actions are intended to alleviate future large increases like the six-year updates recommended in this report. Increased labor costs and updated time estimates based on actual field data; Rising material costs and disposal expenses, particularly for sand, concrete, rock, and landfill haul-away; Updated construction standards and regulatory compliance requirements; Addition of previously unaccounted services BACKGROUND ANALYSIS 1 Council Meeting June 24, 2019, Item 34: https://www.cityofpaloalto.org/files/assets/public/v/1/agendas- minutes-reports/reports/city-manager-reports-cmrs/year-archive/2019/id-10313-mini-packet-61319.pdf 2 California Construction Cost Index by DGS website: https://www.dgs.ca.gov/RESD/Resources/Page-Content/Real- Estate-Services-Division-Resources-List-Folder/DGS-California-Construction-Cost-Index-CCCI Item 4 Item 4 Staff Report        Item 4: Staff Report Pg. 2  Packet Pg. 76 of 607  schedule to cover additional scenarios, new standards, and changing conditions. A few services which are not common or have not been requested in the past several years are proposed to be removed from the rate schedule. If these instances arise, staff will prepare customized engineering estimates for non-standard projects to determine the appropriate charges for special requirements as needed. Rate Schedule E-15 (Electric Service Connection Charge) - (Table 1 and Attachment B): The updated electric connection fees reflect increased labor hours—particularly for underground installations and larger service panels—along with higher material costs and inflationary changes since 2019. Schedule E-15’s fees recover the cost of labor and material necessary to affect the customer’s request for new or upgraded electric services. Electric service connection charges increased ranging from -10.9% to 278.8% . Temporary power fees decreased due to fewer hours being required of typical5 temporary power services. Table 1 - Summary of Electric Common Connection Fee Changes Type of Service Current Proposed Changes (%) Underground 200 Amps, Single-Phase $1,040 $3,940 278.8% Underground 400 Amps, Single-Phase N/A $4,360 NEW Overhead 200 Amps, Single-Phase $1,040 $2,910 179.8% Overhead 400 Amps, Single-Phase N/A $3,540 NEW Temporary Power - Overhead 200A or less $1,190 $1,040 -12.6% Temporary Power - Underground 200A or less $1,190 $1,060 -10.9% Rate Schedule G-5 (Gas Service Connection Charges) - (Table 2 and Attachment C): Revised gas service fees account for higher labor rates, longer installation times, traffic control requirements, and increased material costs such as concrete, pipe fittings, and imported backfill. New charges have been added for service abandonments and plan reviews for non- 5 The updated fee is applicable to 200 amp single-phase temporary power services within 50-feet of a suitable secondary system (having adequate size and capacity to serve the temporary load). Larger temporary services, a specific engineering estimate will be developed to recover the City’s cost to provide these services. Item 4 Item 4 Staff Report        Item 4: Staff Report Pg. 3  Packet Pg. 77 of 607  electrification projects. On average, gas fees increased 35% over the past six years, or an average of 5.3% annually. For qualified electrification projects, customers may receive a refund for their gas service demolition from Gas Cap and Trade funds. Table 2 – Summary of Common Gas Service Connection Fees Type of Service Current Proposed Changes (%) Plan review for new/remodel commercial building $2,557 $3,536 38% Install 1" PE gas service connection (directionally bored)$5,892 $8,636 47% Additional pipe for new gas svc 1"-2"$52/ft $69/ft 34% Gas service pe riser relocation $1,920 $2,791 45% Additional gas meter (up to 630) with existing svc $1,412 $1,585 12% 400 cfh gas meter charge installation $1,191 $1,457 22% 630 cfh gas meter charge installation $1,602 $1,969 23% Demolition of gas services 1”-2”N/A $6,092 New Rate Schedule W-5 (Water Service Connection Charges) - (Table 3 and Attachment D): The revised water connection and meter installation fees reflect increased labor and material costs, extended installation durations, and enhanced engineering requirements and updated construction standards. New commercial and residential utility installation and abandonment fees are being added, including commercial 3” water meter installation, 1” and 2” copper water service installation, and plan review for new or remodel single family residence. Table 3 – Summary of Common Water Service Connection Fees Type of Service Current Proposed Changes (%) Plan review for new /remodel single family residence N/A $635 NEW Plan review for new/remodel commercial building $3,369 $4,653 38% 1” Copper water service N/A $10,773 NEW 2” Copper water service N/A $11,965 NEW Install 2" water service connection $7,671 $12,236 60% Install 8" water service connection $13,170 $19,482 48% 1" water meter installation charge $1,002 $1,318 32% 2" water meter installation charge $1,945 $2,726 40% 3” water meter installation charge N/A $4,478 NEW Additional 2 water meter manifold 1"-2" service $868 $1,037 19% Abandonment of 3/4"-2" water service $3,341 $6,593 97% Abandonment of 3"-8" water service $4,439 $8,991 103% Rate Schedule S-5 (Wastewater Service Connection Charges) - (Table 4 and Attachment E): Wastewater connection fees have increased more than the other utilities due to deeper excavation needs, additional labor hours, and higher haul-away costs. New fees have been introduced for core drilling and manhole connections, along with updated inspection charges. A Item 4 Item 4 Staff Report        Item 4: Staff Report Pg. 4  Packet Pg. 78 of 607  new core drilling and manhole connection fee is added to ensure the City’s manholes are not damaged when new connections are needed. Table 4 - Summary of Common Wastewater Service Connection Fees Type of Service Current Proposed Changes (%) Plan review for new/remodel commercial building $2,547 $3,520 38% Install 4" sewer lateral depth at6' and below $8,559 $15,615 82% Install 6" sewer lateral depth at 6' and below $9,846 $17,478 78% Rehabilitate existing 4" to 6" sewer lateral $5,861 $9,694 65% Abandonment of 4" or 6" lateral $3,261 $5,142 58% Eng/inspection sewer lateral installation by other $2,564 $3,508 37% Eng/inspection abandon sewer lateral by other $1,603 $2,192 37% Core drill and manhole connection 8” shallow N/A $5,488 NEW Core drill and manhole connection 8” deep N/A $6,435 NEW Utility Miscellaneous Charges (Utility Rate Schedule C-1) - (Attachment F)” 7 for equal or comparable City equipment. These equipment rental fees would help offset the expenses for service and maintenance, which have not been previously billed. Commonly used equipment involved includes the FSR Van, Service Truck, Backhoe, Dump Truck, and Hydro Excavator. New cross-connection fees (Table 5): Staff recommends implementing non-compliance, inspection, and testing charges related to the City's Cross-Connection Control Program8. This program is mandated by the California Health and Safety Code and the State's newly adopted Cross-Connection Control Policy. The proposed fees are intended to offset the labor and administrative costs associated with managing non-compliance, including field inspections, 7 Caltrans Equipment Rental Rates website: https://dot.ca.gov/programs/construction/equipment-rental-rates- and-labor-surcharge 8 Currently, the City oversees over 4,674 backflow prevention devices, which increases monthly. There are 334 non-compliant units, including 68 that have been out of compliance for over three years. Item 4 Item 4 Staff Report        Item 4: Staff Report Pg. 5  Packet Pg. 79 of 607  testing, reporting, scheduling, and collections. These charges would apply only when the City must take additional action due to a customer’s failure to meet program requirements—such as missing testing deadlines, failing to submit passing test results, or not responding to official notices. In cases where customers fail to respond to multiple notices, requiring site inspections, City-initiated testing, and internal coordination, the total labor cost can reach approximately $735.56 per incident. The proposed fees aim to recover a portion of these costs while balancing fiscal responsibility and affordability for customers. The City's approach reflects a cost-of-service model that aligns with regulatory expectations and industry standards while prioritizing equity for compliant customers and supporting the long-term viability of the Cross-Connection Control Program. Table 5 – Summary of proposed cross-connection non-compliance fees New Cross-Connection Control Non-Compliance Fees Per Unit 1.Delinquency Backflow Non-compliance Administration & Processing Fee $57.00 2.Test/certify 1/2”- 16" Reduced Pressure Principal Assemblies (RPPA); Double Check Valve Assemblies (DC); and Pressure Vacuum Breaker Assemblies (PVB) $310.00 3.Test/certify 2"- 16” Fire Service Reduced Pressure Principal Detector Assemblies (RPDA); Double Check Detector Assemblies (DCDA) $517.50 FISCAL/RESOURCE IMPACT July 1 st. Staff anticipates adding all utilities connection fees to the municipal fee schedule beginning in FY 2027. Rate Schedules Number of fees Expected Cost Recovery Percentage Increase of Total Customer Connection Revenue E-15 (Electric) 6 $190,000 8% G-5 (Gas) 42 $196,000 31% W-5 (Water) 40 $668,000 45% S-5 (Sewer) 20 $169,000 29% 2019 Hourly Rate Proposed Hourly Rate C-1 (Misc.) 14 $152 $207 Item 4 Item 4 Staff Report        Item 4: Staff Report Pg. 6  Packet Pg. 80 of 607  because they charge individually for each connection. Some agencies provided standard connection fees but those fees were for material only. The fees and charges set by the Utilities Department includes labor, materials, off-hauling, and overhead charges. Setting these fees for standard activities provides greater transparency for customers planning infrastructure changes compared with relying on individual charge calculations per project. STAKEHOLDER ENGAGEMENT Public Noticing Item 4 Item 4 Staff Report        Item 4: Staff Report Pg. 7  Packet Pg. 81 of 607  ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 4 Item 4 Staff Report        Item 4: Staff Report Pg. 8  Packet Pg. 82 of 607  NOT YET APPROVED Attachment A 1 027091025 Resolution No. _________ Resolution of the Council of the City of Palo Alto Amending Connection and Capacity Fees for the Electric, Water, Gas, and Wastewater Utilities, and Amending Miscellaneous Utility Charges (Utility Rate Schedules E-15, G-5, W-5, S-5, And C-1) R E C I T A L S A. Pursuant to Chapter 12.20.010 of the Palo Alto Municipal Code, the Council of the City of Palo Alto may by resolution adopt rules and regulations governing utility services, fees and charges. B. On September 29, 2025, at a noticed public hearing, the City Council heard and approved the proposed amendments to utility connection and capacity fees, and miscellaneous utility charges. The Council of the City of Palo Alto does hereby RESOLVE as follows: SECTION 1. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, Utility Rate Schedule E-15 (Electric Service Connection Charges) is hereby amended to read as attached and incorporated. Utility Rate Schedule E-15, as amended, shall become effective January 1, 2026. SECTION 2. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, Utility Rate Schedule G-5 (Gas Service Connection Charges) is hereby amended to read as attached and incorporated. Utility Rate Schedule G-5, as amended, shall become effective January 1, 2026. SECTION 3. Pursuant to section 12.20.010 of the Palo Alto Municipal Code, Utility Rate Schedule W-5 (Water Service Connection Charges) is hereby amended to read as attached and incorporated. Utility Rate Schedule W-5, as amended, shall become effective January 1, 2026. SECTION 4. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, Utility Rate Schedule S-5 (Wastewater Service Connection Charges) is hereby amended to read as attached and incorporated. Utility Rate Schedule S-5, as amended, shall become effective January 1, 2026. SECTION 5. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, Utility Rate Schedule C-1 (Utility Miscellaneous Charges) is hereby amended to read as attached and incorporated. Utility Rate Schedule C-1, as amended, shall become effective January 1, 2026. SECTION 6. The Council finds that the revenue derived from the adoption of this resolution shall be used only for the purpose set forth in Article VII, Section 2, of the Charter of the City of Palo Alto. Item 4 Attachment A - Resolution        Item 4: Staff Report Pg. 9  Packet Pg. 83 of 607  NOT YET APPROVED Attachment A 2 027091025 SECTION 7. The Council finds that the fees and charges adopted by this resolution are charges imposed for a specific government service or product provided directly to the payor that are not provided to those not charged, and do not exceed the reasonable costs to the City of providing the service or product. SECTION 8. Council finds that the adoption of this resolution is statutorily exempt from the California Environmental Quality Act (CEQA), pursuant to California Code of Regulations Title 14, Chapter 3, Section 15273(a), because the fees and charges proposed are necessary to recover the cost of providing utility service and meet operating expenses. After reviewing the report presented, the Council incorporates these documents herein and finds that sufficient evidence has been presented setting forth with specificity the basis for this claim of CEQA exemption. INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: Assistant City Attorney Director of Administrative Services Item 4 Attachment A - Resolution        Item 4: Staff Report Pg. 10  Packet Pg. 84 of 607  NOT YET APPROVED Attachment A 3 027091025 Attachments: Utility Rate Schedule E-15 Utility Rate Schedule G-5 Utility Rate Schedule W-5 Utility Rate Schedule S-5 Utility Rate Schedule C-1 Item 4 Attachment A - Resolution        Item 4: Staff Report Pg. 11  Packet Pg. 85 of 607  ELECTRIC SERVICE CONNECTION CHARGES UTILITY RATE SCHEDULE E-15 CITY OF PALO ALTO UTILITIES Issued by the City Council Effective 0101-01-260 Supersedes Sheet No. E-15-1 dated 01-01-209-01-19 Sheet No.E-15-1 8 4 7 9 A. APPLICABILITY: This Rate Schedule applies to all connections, interconnections, expansions, and upgrades to the City's Electric Distribution System, except connections that serve street lighting or traffic signals. This Rate Schedule applies anywhere the City of Palo Alto provides Electric Service. All Charges must be pre-paid by the Applicant prior to the scheduling of any construction or connections to the City's Electrical Distribution System. The Applicant must pay all Advance Engineering Fees to start the engineering process which are non-refundable. The Advance Engineering Fees will be credited against the estimated job cost prior to the collection of construction fees. For Service connections that do not require a job estimateapplicable to fixed electric service connection fees, CPAU will not require Advance Engineering Fees. (A) Service Connection Charges: Service Connection Charges are required when the City connects any Customer to the City’s electrical Distribution System. A one-time waiver of this fee may be granted for Services connected during the construction of an underground conversion utility district. (1) Residential or Small Commercial - Single Familyservice, single phase, 200 (or less) and 400 amp services that do not require customer contribution for transformer upgrades or replacement. These fees apply to a development in which Electric Metering will be on a single- family dwellings, with or without an ADU, and small commercial businesses basis.. Item 4 Attachment B - Rate Schedule E- 15_effective_2026-01- 01_redline        Item 4: Staff Report Pg. 12  Packet Pg. 86 of 607  ELECTRIC SERVICE CONNECTION CHARGES UTILITY RATE SCHEDULE E-15 CITY OF PALO ALTO UTILITIES Issued by the City Council Effective 0101-01-260 Supersedes Sheet No. E-15-2 dated 01-01-209-01-19 Sheet No.E-15-2 8 4 7 9 (a) For a 250 volt maximum, 200 amp or less underground service $1,0403,940.00 (b) For a 250 volt maximum, 400 amp underground service ………………… $4,360.00 any connection requiring greater capacity the fee shall be CPAU’s estimate of the installation cost or $1040, whichever is greater. (c)For a 250 volt maximum, 200 amp max service from a rear easement..............................................................................................$2,330 (d)(c)For any rear easement connection requiring greater capacity or system upgrades, the fee shall be CPAU’s estimate of the installation cost or $2330, whichever is greater. (2) Commercial/Industrial These fees apply to commercial, industrial, and multi-family residential services. (a) For a 250 volt maximum, 200 amp or less service ...........................$1,420 (b) For any connection requiring greater capacity, the fee shall be CPAU’s estimate of the installation costs or $1420, whichever is greater. (B) On-site Distribution System Charges: Where the customer is financially responsible for CPAU installations or will installof the underground conductors (primary or secondary), switches or transformers in and on facilities provided by the developer within the boundaries of a sub-division or other development, an on-site distribution system fee shall be charged, based on CPAU’s estimate of all applicable installation costs. (C) Off-Site Distribution System Charges: Where the customer is financially responsible for CPAU installations or will installof an Electric Distribution system, system extension, or system reinforcement outside the boundaries of a sub-division or other development to be served, an off-site distribution system fee shall apply, based on CPAU’s estimate of all applicable installation costs. 3. OVERHEAD SYSTEMS Connection Charges shall apply for all new single-phase Services or Service upgrades exceeding 2400 amps or less. Item 4 Attachment B - Rate Schedule E- 15_effective_2026-01- 01_redline        Item 4: Staff Report Pg. 13  Packet Pg. 87 of 607  ELECTRIC SERVICE CONNECTION CHARGES UTILITY RATE SCHEDULE E-15 CITY OF PALO ALTO UTILITIES Issued by the City Council Effective 0101-01-260 Supersedes Sheet No. E-15-3 dated 01-01-209-01-19 Sheet No.E-15-3 8 4 7 9 (A) Overhead Service Connection Replacement Charges: (1) Residential or Commercial – Single Familyservice, single phase, for 200 amps (or less) and 400 amps services that do not require customer contribution to transformer upgrades or replacement. These fees apply to single-family dwellings, with or without ADU, or small commercial businesses. development in which Electric Metering will be on a single-family service basis. (a)For a 250 volt maximum, 200 amp or less, 3 and 4 wire services, single phase overhead service of (a)80 feet in length maximum services $1,0402,910.00 (b)For a 250 volt maximum, 4200 amp or less, 3 and 4 wire single phase overhead services, (c)80 feet in length maximum services, mid-span connection ……………….. $2,3703,540.00 (b) (d)(c)For all other connections, the fee shall be CPAU’s estimate of the installation cost or $1040, whichever is greater. (a) For a 250 volt maximum, 200 amp or less, 3 and 4 wire services, 100 feet in length maximum service ..............................................$1,440 (b) For all others the fee shall be CPAU’s estimate of the installation cost or $1440, whichever is greater. (2) Charges for replacement or upgraded Overhead Services not described above, shall be based on CPAU’s estimate of applicable costs. 4. TEMPORARY SERVICE (A) Overhead Temporary Service Charges: (1) For a 250 volt, 200 amp or less, 3 wire service, within 50 feet if a suitable secondary system …………………………………………….. $1,1901,040.00 Item 4 Attachment B - Rate Schedule E- 15_effective_2026-01- 01_redline        Item 4: Staff Report Pg. 14  Packet Pg. 88 of 607  ELECTRIC SERVICE CONNECTION CHARGES UTILITY RATE SCHEDULE E-15 CITY OF PALO ALTO UTILITIES Issued by the City Council Effective 0101-01-260 Supersedes Sheet No. E-15-4 dated 01-01-209-01-19 Sheet No.E-15-4 8 4 7 9 (2) Fees for a Temporary Service of greater length and capacity or voltage shall be based on CPAU’s estimate of all applicable installation and removal costs, or $1,040.001,190, whichever is greater. (B) Underground Temporary Service Charges: (1) For a 250 volt, 200 amp or less, 3-wire maximum service, within 100 feet of suitable secondary system and service box. Customer is responsible for all substructure. …………………………………………………$1,1901,060.00 (2) If a suitable secondary system and/or service box is not available at the property, the Customer will be responsible for all cost necessary to extend or rearrange the system to allow for the temporary electric service. (3) Fees for a Temporary Service of greater length and capacity or Voltage shall be based on CPAU’s estimate of the installation and removal costs, or $11901,060.00, whichever is greater. 5. GENERATOR INTERCONNECTION CPAU shall charge a fee for evaluation of Generator (Photo Voltaic (PV), Energy Storage System (ESS)) Interconnection Applications performed pursuant to Rule and Regulation 27. (A) Advance Engineering Fees: (1) Net Energy Metering p or pProjects with a size less than or equal to 10kW in capacity……………………………………………………………..$520.00 (1) Net Energy Metering projects or projects with a size less than or equal to 10 kW taking Service under the Net Energy Metering Successor Program.........$0 (2) All Projects which are greater than 10 kW and less than 100 kW in capacity .......................................................................................................$8401,140.00 (3) All Projects which are greater than or equal to 100 kW and less than 500 kW in capacity .....................................................................................$5,5507,560.00 (4) All Projects which are 500 kW or greater in capacity ..........$10,70014,500.00 (B) Supplemental and Detailed Studies: Item 4 Attachment B - Rate Schedule E- 15_effective_2026-01- 01_redline        Item 4: Staff Report Pg. 15  Packet Pg. 89 of 607  ELECTRIC SERVICE CONNECTION CHARGES UTILITY RATE SCHEDULE E-15 CITY OF PALO ALTO UTILITIES Issued by the City Council Effective 0101-01-260 Supersedes Sheet No. E-15-5 dated 01-01-209-01-19 Sheet No.E-15-5 8 4 7 9 Net Energy Metering projects or projects with a size less than or equal to 10 kW taking Service under the Net Energy Metering Successor Program)$0(1) Supplemental and Detailed Study fees for all Net Energy Metering Projects requiring additional study per Rule and Regulation 27 not covered under section 4(B)(1) shall be based on CPAU’s estimate of applicable costs. (C) Interconnection Review Charges: Net Energy Metering projects or projects taking Service under the Net Energy Metering Successor Program).........................................................................$0 (1) All projects less than or equal to 10 kW not under section 4(C)(1)…. ..........................................................................................................$152520.00 (2) Interconnection fees for all Projects not covered under section 4(C)(1) or 4(C)(2) will be based on CPAU’s estimate of applicable costs. 6. PALO ALTO CLEAN LOCAL ENERGY ACCESSIBLE NOW PROGRAM Meter maintenance and administrative service Charge for Generators participating in the Palo Alto Clean Local Energy Accessible Now (CLEAN) Program..............$34.73207.00 DG. CREDITS: For single family or multi-family Service Connections only, if the installation of Electric Vehicle Supply Equipment will require a capacity upgrade of Electric Distribution System Equipment, a connection fee credit may be available under the City’s Low Carbon Fuel Standard (“LCFS”) Program. The credit shall be equal to the estimated cost of the upgrade of electric distribution system equipment, and may not exceed $3,000 per connection. When Service Connection is triggered by EVSE installation, the connection fee shall be the greater of a) the estimate of the installation costs minus the LCFS credit, or b) the minimum fee shown in section C.2(A)(1) (for single family Service Connections) or C.2(A)(2) (for multi-family Service Connections). The availability of the credit is subject to LCFS Program rules and funding availability. Rebates or credits may be available to defray electric service connection chargers, if the service upgrade is a result of higher electrical loads caused by electric vehicle charging. For additional information visit: https://www.paloalto.gov/Departments/Utilities or call 650-329-2241 Item 4 Attachment B - Rate Schedule E- 15_effective_2026-01- 01_redline        Item 4: Staff Report Pg. 16  Packet Pg. 90 of 607  ELECTRIC SERVICE CONNECTION CHARGES UTILITY RATE SCHEDULE E-15 CITY OF PALO ALTO UTILITIES Issued by the City Council Effective 0101-01-260 Supersedes Sheet No. E-15-6 dated 01-01-209-01-19 Sheet No.E-15-6 8 4 7 9 EH. NOTES: {End} Item 4 Attachment B - Rate Schedule E- 15_effective_2026-01- 01_redline        Item 4: Staff Report Pg. 17  Packet Pg. 91 of 607  GAS SERVICE CONNECTION CHARGES UTILITY RATE SCHEDULE G-5 Sheet No. G-5-1 Effective 09-01-201901-01-2026 Supersedes Sheet No.G-5-1 dated 05-01-201509-01-2019 CITY OF PALO ALTO UTILITIES Issued by the City Council A. TERRITORY: This Rate Schedule applies everywhere the City of Palo Alto provides Gas Service. B. CHARGES: Customer must pay plan review and connection fees in full prior to scheduling any Utility construction work or inspections. CPAU will mail send invoices to the responsible party listed on the Service application. All invoices are valid for 90 days from date of issuance. Once CPAU receives full payment, determines that all applicable Service requirements are met, and the Utilities Inspector determines that the project is ready for utility installation, CPAU Water, -Gas, and- Wastewater Utilities Operations (WGW Operations) staff will schedule the project for construction. Depending on material availability and scheduling constraints, Utility Services are generally installed 60 to 90 days later. While CPAU staff makes best efforts to install Services as planned, construction delays may occur as a result of unforeseen conditions. Contact WGW Operations for scheduling lead-time. Regular CPAU work hours are 8 AM to 5 PM, Monday through Friday, excluding legal City holidays. Any work the City deems necessary to be performed during non-regular work hours shall be charged at the overtime rate per Utility Rate Schedule Rate C-1. Conditions in which work may need to be performed during non-regular work hours may include, but are not limited to, performing work on arterial streets, in business districts, in front of major commercial establishments, and near schools. 1. COMMERCIAL PLAN REVIEW: New commercial building or remodeling permit valuation greater than $200,000 ............................................................................................................................................$2,557.003 ,536.00 New subdivision residential unit ....................................................................................................................................... $379.00520.0 0/unit System extension of 2-inch polyethylene (PE) Gas main ............................................................................................................................................. $13.0020. 00/ft 2. RESIDENTIAL PLAN REVIEW: New single-family residential (SFR) building or SFR remodeling permit valuation greater than $100,000 Item 4 Attachment C - Rate Schedule G- 5_effective_2026-01- 01_redline        Item 4: Staff Report Pg. 18  Packet Pg. 92 of 607  GAS SERVICE CONNECTION CHARGES UTILITY RATE SCHEDULE G-5 Sheet No. G-5-2 Effective 09-01-201901-01-2026 Supersedes Sheet No.G-5-2 dated 05-01-201509-01-2019 CITY OF PALO ALTO UTILITIES Issued by the City Council ...............................................................................................................................................$924.001 ,270.00 3. DISTRIBUTION SYSTEM EXTENSIONDESIGN: Charge per linear footGas system design ......................................................................... $205.00 /ftUtility Estimate 4. DISTRIBUTION SYSTEM EXTENSION: Charge per linear foot ....................................................................................................... $350.00/ft 4.5. CONNECTION FOR SERVICE INSTALLED ON EXISTING MAIN: Service connection Charges include up to 40 feet of Service Line installation inside the property line. Service Lines will be installed along the shortest most practical route, as determined by the Utilities Department (perpendicular from the Gas main in the adjoining street, alley, lane road, or easement to the nearest suitable Meter location at the building or structure). Size 1- inch directionally bored connection ........................................................................................................................................$5,892.008 ,636.00 2- inch directionally bored connection ........................................................................................................................................$6,999.001 3,439.00 Excess length Charge for directionally bored connection .......................................................................................................................................... $52.0069.0 0 /ft* 1- or 2-inch trenched connection .......................................................................................................................................$7,126.008 ,500.00 2- inch main installation in contractor-provided trench ...................................................... $68.00245 /ft Connections above 2-inches ..................................................................................... Utility Estimate 1- or 2-inch excess flow valve (EFV) installation on PE service ..................................................................................................................................... $2,740.006 ,713.00 *Excess Length Charge: An additional Charge ($52.0069.00 /foot) will apply to an extension Item 4 Attachment C - Rate Schedule G- 5_effective_2026-01- 01_redline        Item 4: Staff Report Pg. 19  Packet Pg. 93 of 607  GAS SERVICE CONNECTION CHARGES UTILITY RATE SCHEDULE G-5 Sheet No. G-5-3 Effective 09-01-201901-01-2026 Supersedes Sheet No.G-5-3 dated 05-01-201509-01-2019 CITY OF PALO ALTO UTILITIES Issued by the City Council greater than 40 feet from the property line closest to the street, to the Gas Meter location, measured along a line perpendicular to the street property line. Replacement of Service connections made necessary because of ordinary wear and deterioration will be made without Charge. However, if the need for replacement arises due to meeting an increase in load or relocation of a non- polyethylene (PE) pipe Service, the installation of the Service will be charged as a new Service. 5.6.METERS: 250 Cubic Foot Per Hour (CFH) House Meter ............................................................................................................................................$1,012.001 ,097.00 250 CFH Curb Meter ............................................................................................................................................$2,124.002 ,601.00 400 CFH House Meter ............................................................................................................................................$1,191.001 ,457.00 400 CFH Curb Meter ............................................................................................................................................$2,331.002 ,782.00 630 CFH House Meter ............................................................................................................................................$1,602.001 ,969.00 630 CFH Curb Meter ............................................................................................................................................$2,657.002 ,796.00 800 CFH Diaphragm – Commercial House Meter ............................................................................................................................................$1,772.002 ,782.00 1000 CFH Diaphragm - Commercial House Meter ............................................................................................................................................$2,213.003 ,217.00 1500 CFH Rotary-Commercial House Meter ............................................................................................................................................$2,894.003 ,202.00 2000 CFH Rotary-Commercial ............................................................................................................................................$3,924.004 ,165.00 Item 4 Attachment C - Rate Schedule G- 5_effective_2026-01- 01_redline        Item 4: Staff Report Pg. 20  Packet Pg. 94 of 607  GAS SERVICE CONNECTION CHARGES UTILITY RATE SCHEDULE G-5 Sheet No. G-5-4 Effective 09-01-201901-01-2026 Supersedes Sheet No.G-5-4 dated 05-01-201509-01-2019 CITY OF PALO ALTO UTILITIES Issued by the City Council 3000 CFH Rotary-Commercial ............................................................................................................................................$3,966.004 ,278.00 5000 CFH Rotary-Commercial ............................................................................................................................................$4,469.004 ,827.00 7000 CFH Rotary-Commercial ............................................................................................................................................$5,174.005 ,594.00 11000 CFH Rotary-Commercial ..........................................................................................................................................$12,639.001 5,898.00 16000 CFH Rotary-Commercial ..........................................................................................................................................$13,980.001 8,314.00 23000 CFH Rotary-Commercial ..........................................................................................................................................$16,628.00 Utility Estimate Electronic Volume Corrector System ................................................................................Utility Estimate$5,808.00 Automatic Meter Reading (AMR) Encoder Receiver Transmitter – Diaphragm Meter ...............................................................................................................................................$205.002 32.00 AMR Encoder Receiver Transmitter – Rotary Meter ...............................................................................................................................................$269.003 24.00 Vent line for Gas Regulator ...............................................................................................................................................$385.004 54.00 2- inch bollard (to protect Gas Meter) installation fee ...........................................................................................................................................$394.005 25.00 4-inch bollard (to protect Gas Meter) installation fee ...............................................................................................................................................$564.008 23.00 Other Meter sizes ..................................................................................................... Utility Estimate 6.7.ADDITIONAL METERS ON CONNECTION: These Charges apply to Meters up to 630 CFH. Charges for Meters above 630 CFH will be Item 4 Attachment C - Rate Schedule G- 5_effective_2026-01- 01_redline        Item 4: Staff Report Pg. 21  Packet Pg. 95 of 607  GAS SERVICE CONNECTION CHARGES UTILITY RATE SCHEDULE G-5 Sheet No. G-5-5 Effective 09-01-201901-01-2026 Supersedes Sheet No.G-5-5 dated 05-01-201509-01-2019 CITY OF PALO ALTO UTILITIES Issued by the City Council based on the Utilities Department’s estimate. Per Meter With new connection ...............................................................................................................................................$578.006 48.00 On existing Metered connection ............................................................................................................................................$1,412.001 ,585.00 7.8.SERVICE RELOCATION: Service riser relocation ............................................................................................................................................$1,920.002 ,791.00 Service riser relocations will only be performed on 1-inch and larger polyethylene (PE) pipe Service Lines that have been approved by Utilities Department. All Service Lines made of non- PE materials must be replaced from the main to the Meter at the Charges listed in Section B(64) of this Rate Schedule. Curb Meter- Riser relocation on existing 1-inch PE pipe ............................................................................................................................................$1,026.001 ,337.00 Curb Meter- New Service from main to house ............................................................................................................................................$2,946.003 ,887.00 8.9.RELOCATION OF FACILITIES: Approved relocation of Service Lines and other facilities will be done at the cost of the Applicant. Payment of estimated costs is required before relocation work begins. 9.10. TAPPING THE GAS MAIN FOR CONTRACTOR-INSTALLED SERVICES: Tap Gas main for 1- to 2-inch Service ............................................................................................................................................$1,799.002 ,290.00 Tap Gas main for 4- to 6-inch Service Item 4 Attachment C - Rate Schedule G- 5_effective_2026-01- 01_redline        Item 4: Staff Report Pg. 22  Packet Pg. 96 of 607  GAS SERVICE CONNECTION CHARGES UTILITY RATE SCHEDULE G-5 Sheet No. G-5-6 Effective 09-01-201901-01-2026 Supersedes Sheet No.G-5-6 dated 05-01-201509-01-2019 CITY OF PALO ALTO UTILITIES Issued by the City Council ............................................................................................................................................$2,505.002 ,864.00 11. ABANDONMENT OF GAS SERVICES: 1-inch to 2-inch Gas service abandonment ………………………………………………… $6,092 10.12. WORK PERFORMED BY OUTSIDE CONTRACTORS: Engineering and inspection service Charges per Utility Rate Schedule C-1 will apply to utility work performed by outside contractors, which may be done only with the prior written approval of the Utilities Department. C. NON-STANDARD CONDITIONS: 1. Any condition which, in the opinion of the Engineering Manager, Water-Gas-Wastewater, will result in a cost higher than the Charges set forth in Section B will be classified as non-standard. The Charge for a non-standard installation will be based on the Engineering Manager's estimate of the total costs of all materials, labor, and other costs required to complete the installation. 2. In the event Gas Service to a Premise is requested and insufficient capacity exists to provide such Service, the Applicant shall bear the total cost for designing and enlarging the Distribution System to accommodate serving the Applicant. The Engineering Manager, Water-Gas- Wastewater, may require the Applicant to make arrangements for the design and construction of said expansion in accordance with applicable CPAU Rules and Regulations, standards and specifications. Alternatively, CPAU may elect for City staff or contractors to design and install such facilities at the Applicant's expense. Credit to the Applicant will be provided for any over sizing or extra facilities installed to meet Service demands above the specific capacity needs of the Applicant. D. SPECIAL NOTES: 1. All fees and minimum charges are subject to DGS California Construction Cost Index (CCCI) adjustments, to be applied annually effective on July 1. {End} Item 4 Attachment C - Rate Schedule G- 5_effective_2026-01- 01_redline        Item 4: Staff Report Pg. 23  Packet Pg. 97 of 607  WATER SERVICE CONNECTION CHARGES UTILITY RATE SCHEDULE W-5 Sheet No. W-5-1 Effective 09-01-201901-01-2026 Supersedes Sheet No. W-5-1 dated 09-01-201905-01-2015 CITY OF PALO ALTO UTILITIES Issued by the City Council A. TERRITORY: This Rate Schedule applies anywhere the City of Palo Alto provides Water Service. B. CHARGES: Customer must pay plan review and connection fees in full prior to scheduling any Utility construction work or inspections. The invoice will be mailed sent to the responsible party listed on the Service application. All Invoices are valid for 90 days from date of issuance. Once CPAU receives full payment, determines that all applicable Service requirements are met, and the Utilities Inspector determines that the project is ready for utility installation, CPAU Water, Gas, and Wastewater Utilities Operations (WGW Operations) staff will schedule the project for construction. Depending on material availability and scheduling constraints, Utility Services will be installed between 60 and 90 days. While CPAU staff makes best efforts to install Services as planned, construction delays may occur as a result of unforeseen conditions. Contact WGW Operations for scheduling lead-time. Regular CPAU work hours are 8 AM to 5 PM, Monday through Friday, excluding legal City holidays. Any work the City deems necessary to be performed during non-regular work hours shall be charged at the overtime rate per Utility Rate Schedule Rate C-1. These conditions include but are not limited to performing work on arterial streets, in business districts, in front of major commercial establishments, and near schools. 1. PLAN REVIEW: New single family residence or residential remodel ………………………………………… $635.00 New commercial building or remodeling permit valuation greater than $200,000 ...........… $3,369.004,653.00 New subdivision residential unit ……………………………………………………...$378.00526.00/unit System extension of 8-inch high-density polyethylene (HDPE) Water main ............................................................................................................................................. $13.0019. 00/ft 2. DESIGN: Water System Design ………………………………………………………………Utility Estimate 2.3. DISTRIBUTION SYSTEM EXTENSION: City standard 8-inch main, Charge per linear foot ...............................................................................................................................................$252.003 83.00 Item 4 Attachment D - Rate Schedule W- 5_effective_2065-01- 01_redline        Item 4: Staff Report Pg. 24  Packet Pg. 98 of 607  WATER SERVICE CONNECTION CHARGES UTILITY RATE SCHEDULE W-5 Sheet No. W-5-2 Effective 09-01-201901-01-2026 Supersedes Sheet No. W-5-2 dated 09-01-201905-01-2015 CITY OF PALO ALTO UTILITIES Issued by the City Council 3.4. SERVICE CONNECTIONS: Water Service: Domestic, Irrigation, and Fire Size Amount 1-inch copper connection ………………………………………………………………$10,773.00 2-inch copper connection ………………………………………………………………$11,965.00 2-inch connection ........................................................................................................................................... $7,671.001 2,236.00 4-inch connection ........................................................................................................................................... $9,932.001 5,030.00 6-inch connection ..........................................................................................................................................$11,274.001 7,.920.00 8-inch connection ..........................................................................................................................................$13,170.001 9,482.00 10-inch connection ..........................................................................................................................................$14,669.002 1,826.00 Replacement of Service connection made necessary because of ordinary wear and deterioration will be made without Charge. Replacement due to inadequacy because of additional demand or load will be charged as a new Service connection. Additional Domestic or Irrigation Services For Service installations connecting to a pre-existing Service or installations of a new, larger Service. 2-inch connection ............................................................................................................................................$3,523.005 ,626.00 4-inch connection ............................................................................................................................................$4,663.007 ,956.00 Item 4 Attachment D - Rate Schedule W- 5_effective_2065-01- 01_redline        Item 4: Staff Report Pg. 25  Packet Pg. 99 of 607  WATER SERVICE CONNECTION CHARGES UTILITY RATE SCHEDULE W-5 Sheet No. W-5-3 Effective 09-01-201901-01-2026 Supersedes Sheet No. W-5-3 dated 09-01-201905-01-2015 CITY OF PALO ALTO UTILITIES Issued by the City Council Combination Domestic or Irrigation Water Service and Fire Service Combination Water Service connections require CPAU approval. If approved, connection Charges for both the fire Service and the domestic or irrigation Service connection will apply. Master Water Service Connections that serve domestic Water Service and fire protection through a detector Meter require CPAU approval. Applicable Charges for master Water Service connections will be based on CPAU’s estimate of the total costs, including materials, labor, metering, and all other costs required for the installation. 4.5. METERS: 5/8-inch x 3/4-inch Meter ...............................................................................................................................................$795.001 ,193.00 1- inch Meter ........................................................................................................................................$1,002.001 ,318.00 1 ½-inch Meter ............................................................................................................................................$1,593.002 ,509.00 2- inch Meter ........................................................................................................................................$1,945.002 ,726.00 3-inch Meter …………………………………………………………………………………$4,478.00 4-inch Meter ............................................................................................................................................$6,561.007 ,259.00 6-inch Meter ............................................................................................................................................$9,324.009 ,805.00 Automatic Meter Reading - AMR Encoder Receiver Transmitter ............................................................................................................................................... $108.002 16.00 Item 4 Attachment D - Rate Schedule W- 5_effective_2065-01- 01_redline        Item 4: Staff Report Pg. 26  Packet Pg. 100 of 607  WATER SERVICE CONNECTION CHARGES UTILITY RATE SCHEDULE W-5 Sheet No. W-5-4 Effective 09-01-201901-01-2026 Supersedes Sheet No. W-5-4 dated 09-01-201905-01-2015 CITY OF PALO ALTO UTILITIES Issued by the City Council 5.6. CAPACITY CHARGES: Capacity Charges apply to new Utility Services and added demand on existing Services. Domestic: 5/8-inch x 3/4-inch Meter ...................................................................................................$3,750.00 1- inch Meter .......................................................................................................................$6,250.00 1 ½-inch Meter .................................................................................................................$18,850.00 2- inch Meter .....................................................................................................................$31,250.00 4-inch Meter and larger ........................................................ By estimate at $125/fixture unit (FU)* *These charges vary and are based on the total number of fixture units (FU) estimated for the water supply demand. Water supply fixture units are estimated per California Uniform Plumbing Code. Fire Service Capacity Charges: 2-inch .....................................................................................................................................$750.00 4-inch ..................................................................................................................................$8,425.00 6-inch ................................................................................................................................$18,250.00 8-inch ................................................................................................................................$30,950.00 10-inch ..............................................................................................................................$48,110.00 If a Customer is upgrading the capacity of an existing Service, then the capacity Charge will be the difference between the new Service size and the existing Service size. 6.7. ADDITIONAL METERS: With new connection, up to 2-inch ............................................................................................................................................$1,381.001 ,823.00 With existing connection, up to 2-inch …………………………………………………….2,463 2 Meter Manifold on 2” PE or 1” CU service ...............................................................................................................................................$868.001 ,037.00 7.8. RELOCATION OF FACILITIES: The costs of CPAU-approved relocation of Services, hydrants, or other facilities will be the responsibility of the Applicant. Payment of estimated cost is required before relocation work begins. Item 4 Attachment D - Rate Schedule W- 5_effective_2065-01- 01_redline        Item 4: Staff Report Pg. 27  Packet Pg. 101 of 607  WATER SERVICE CONNECTION CHARGES UTILITY RATE SCHEDULE W-5 Sheet No. W-5-5 Effective 09-01-201901-01-2026 Supersedes Sheet No. W-5-5 dated 09-01-201905-01-2015 CITY OF PALO ALTO UTILITIES Issued by the City Council 8.9. FIRE HYDRANT: (A) Install new hydrant without lateral ...................................................................................................................................$3,542.005 ,135.00 (B) Install new hydrant with lateral .................................................................................................................................$15,285.002 4,341.00 (C) Relocation behind curb (up to 5 feet) ...................................................................................................................................$8,585.001 3,518.00 Relocations more than 5 feet will require a new lateral and the existing lateral will be disconnected and abandoned at the main. 9.10. TAPPING THE WATER MAIN FOR CONTRACTOR-INSTALLED SERVICES: (A) Tap Water main for 2-inch Service ...................................................................................................................................$1,929.002 ,435.00 (B) Tap Water main for 4-inch Service ...................................................................................................................................$2,539.003 ,137.00 (C) Tap Water main for 6-inch Service ...................................................................................................................................$3,852.005 ,170.00 (D) Tap Water main for 8-inch Service ...................................................................................................................................$5,244.006 ,959.00 10.11. ABANDONMENT: (A) Small Service 2-inch and less ...................................................................................................................................$3,341.006 ,593.00 (B) Large Service more than 2-inch ...................................................................................................................................$4,439.008 ,991.00 11.12. WORK PERFORMED BY OUTSIDE CONTRACTORS: Engineering and inspection service Charges per Utility Rate Schedule C-1 will apply to utility work performed by outside contractors, which may be done only with the prior written approval Item 4 Attachment D - Rate Schedule W- 5_effective_2065-01- 01_redline        Item 4: Staff Report Pg. 28  Packet Pg. 102 of 607  WATER SERVICE CONNECTION CHARGES UTILITY RATE SCHEDULE W-5 Sheet No. W-5-6 Effective 09-01-201901-01-2026 Supersedes Sheet No. W-5-6 dated 09-01-201905-01-2015 CITY OF PALO ALTO UTILITIES Issued by the City Council of the Utilities Department. (A) Engineering and inspection for new 2-inch Service ...................................................................................................................................$1,923.002 ,631.00 (B) Engineering and inspection for new 2-inch Service connected to larger Service ...................................................................................................................................$1,282.001 ,754.00 (C) Engineering and inspection for new 4-inch to 8-inch Service ...................................................................................................................................$2,885.003 ,946.00 (D) Engineering and inspection for new hydrant and Service ...................................................................................................................................$2,885.003 ,946.00 (E) Engineering and inspection for abandonment of 2-inch and smaller Service ......................................................................................................................................$962.001 ,315.00 (F) Engineering and inspection for abandonment of 3-inch and larger Service ...................................................................................................................................$1,282.001 ,754.00 (G) Engineering and inspection for new 8-inch main (per linear foot) ........................................................................................................................................$32.004 4.00 C. NON-STANDARD CONDITIONS: 1. Any condition which, in the opinion of the Engineering Manager, Water-Gas-Wastewater, will result in a cost higher than the Charges set forth in Section B will be classified as non-standard. The Charge for a non-standard installation will be based on the Engineering Manager’s estimate of the total costs of all materials, labor, and other costs required to complete the installation. 2. If CPAU determines that insufficient capacity exists to provide Water Service to an Applicant, Applicant will be responsible for the CPAU’s costs to complete a hydraulic system capacity study to determine whether Distribution System upgrades will be required to serve the Applicant, as well the costs of completing the upgrades deemed necessary by CPAU. D. SPECIAL NOTES: 1. All fees and minimum charges are subject to DGS California Construction Cost Index (CCCI) adjustments, to be applied annually effective on July 1. {End} Item 4 Attachment D - Rate Schedule W- 5_effective_2065-01- 01_redline        Item 4: Staff Report Pg. 29  Packet Pg. 103 of 607  WASTEWATER SERVICE CONNECTION CHARGES UTILITY RATE SCHEDULE S-5 Sheet No. S-5-1 Effective 09-01-2019 01-01-2026 Supersedes Sheet No. S-5-1 dated 05-01-201509-01-2019 CITY OF PALO ALTO UTILITIES Issued by the City Council A. TERRITORY: This Rate Schedule applies anywhere the City of Palo Alto provides Wastewater Service. B. CHARGES: Customer must pay plan review and connection fees in full prior to scheduling any Utility construction work or inspections. CPAU will mail send invoices to the responsible party listed on the Service application. All Invoices are valid for 90 days from date of issuance. Once CPAU receives full payment, determines that all applicable Service requirements are met, and the Utilities Inspector determines that the project is ready for utility installation. CPAU Water, Gas, and Wastewater Utilities Operations (WGW Operations) staff will schedule the project for construction. Depending on material availability and scheduling constraints, Utility Services are generally installed between 60 and 90 days later. While CPAU staff makes best efforts to install Services as planned, construction delays may occur as a result of unforeseen conditions. Contact WGW Operations for scheduling lead- time. Regular CPAU work hours are 8 AM to 5 PM, Monday through Friday, excluding legal City holidays. Any work the City deems necessary to be performed during non-regular work hours shall be charged at the overtime rate per Utility Rate Schedule Rate C-1. Conditions in which work may need to be performed during non-regular work hours may include, but are not limited to, performing work on arterial streets, in business districts, in front of major commercial establishments, and near schools. 1. PLAN REVIEW: New single family residential building or remodel ………………………………………... $635.00 New commercial building or remodeling permit valuation greater than $200,000 .........................................................................................................................................$2,547.003 ,520.00 New subdivision residential unit .................................................................................................................................... $172.00232.0 0/unit System extension 8-inch HDPE Wastewater main .......................................................................................................................................... $24.0034. 00/ft 2. DESIGN: Wastewater system design fee …………………………………………………… Utility Estimate Item 4 Attachment E - Rate Schedule S- 5_effective_2026-01- 01_redline        Item 4: Staff Report Pg. 30  Packet Pg. 104 of 607  WASTEWATER SERVICE CONNECTION CHARGES UTILITY RATE SCHEDULE S-5 Sheet No. S-5-2 Effective 09-01-2019 01-01-2026 Supersedes Sheet No. S-5-2 dated 05-01-201509-01-2019 CITY OF PALO ALTO UTILITIES Issued by the City Council 2.3. COLLECTION SYSTEM EXTENSIONS: City standard 8-inch main, Charge per linear foot ....................................................................................................................................... $248.00479 .00/ft 3.4. CONNECTIONS: 4-inch connection, depth at 6 feet and below .........................................................................................................................................$8,559.001 5,615.00 6-inch connection, depth at 6 feet and below .........................................................................................................................................$9,846.001 7,478.00 4-inch lateral, depth between 6 feet and 10 feet .......................................................................................................................................$11,456.002 1,858.00 6-inch lateral, depth between 6 feet and 10 feet .......................................................................................................................................$12,186.002 2,938.00 Rehabilitation of existing 4” to 6” lateral by pipe bursting .........................................................................................................................................$5,861.009 ,694.00 Connections of sewer laterals over 25 feet in length will be charged for the additional footage at a rate of $106206/linear foot for 4-inch connections and $110213/linear foot for 6-inch connections. Special arrangements must be made for connections larger than 6-inch. CPAU will estimate the cost which will serve as the basis for a Customer deposit. Upon receipt of this deposit CPAU will install the connection and the Customer will be responsible for the actual costs that exceed the deposit amount. 4.5. REPLACEMENT OR RELOCATION OF FACILITIES: Replacement of Lateral connections made necessary because of ordinary wear and deterioration will be made without Charge. Replacement due to inadequacy because of increased demand or load, relocation due to location will be charged as a new connection. Item 4 Attachment E - Rate Schedule S- 5_effective_2026-01- 01_redline        Item 4: Staff Report Pg. 31  Packet Pg. 105 of 607  WASTEWATER SERVICE CONNECTION CHARGES UTILITY RATE SCHEDULE S-5 Sheet No. S-5-3 Effective 09-01-2019 01-01-2026 Supersedes Sheet No. S-5-3 dated 05-01-201509-01-2019 CITY OF PALO ALTO UTILITIES Issued by the City Council Costs associated with CPAU-approved relocation of lateral, and other facilities are the responsibility of the Applicant. Payment of estimated costs is required before relocation work begins. 5.6. CAPACITY CHARGES: 4-inch connection with 5/8-inch Water Meter (WM) .....................................................$5,250.00 4-inch connection with 1-inch WM ..............................................................................$10,500.00 4- or 6-inch connection with 1-1/2-inch WM ...............................................................$31,668.00 6-inch connection with 2-inch WM ..............................................................................$52,500.00 6-inch and larger connection with 4-inch or larger WM ........................ By estimate at $210/FU* * FU = fixture unit (1 FU = 15 gallons per day). Capacity upgrades to an existing Lateral will be calculated as the difference between the new Lateral size and the existing Lateral size. 6.7. INSTALL AND CORE DRILL MANHOLE: (A) Depth, 6 feet or less ..............................................................................................................................$12,952.001 8,404.00 (B) Depth, greater than 6 feet ..............................................................................................................................$16,346.002 4,812.00 (C) Core Drill and Connection Tap to Manhole (Shallow) ……………………………... $5,488.00 (D) Core Drill and Connection Tap to Manhole (Deep) ………………………………… $6,435.00 7.8. ABANDONMENT AND DEMOLITION: (A) Sewer Lateral ................................................................................................................................$3,261.005 ,142.00 8.9. INSTALL SEWER CLEANOUT ........................................................................................................................................$2,523.004 ,240.00 Item 4 Attachment E - Rate Schedule S- 5_effective_2026-01- 01_redline        Item 4: Staff Report Pg. 32  Packet Pg. 106 of 607  WASTEWATER SERVICE CONNECTION CHARGES UTILITY RATE SCHEDULE S-5 Sheet No. S-5-4 Effective 09-01-2019 01-01-2026 Supersedes Sheet No. S-5-4 dated 05-01-201509-01-2019 CITY OF PALO ALTO UTILITIES Issued by the City Council 9.10. WORK PERFORMED BY OUTSIDE CONTRACTORS: Engineering and inspection service Charges per Utility Rate Schedule C-1 will apply to utility work performed by outside contractors, which may be done only with the prior written approval of the Utilities Department. (A) Engineering and inspection for new lateral ................................................................................................................................$2,564.003 ,508.00 (B) Engineering and inspection for new main (per lineal foot) .....................................................................................................................................$40.005 5.00 (C) Engineering and inspection for new manhole ................................................................................................................................$3,205.004 ,385.00 (D) Engineering and inspection for lateral abandonment ................................................................................................................................$1,603.002 ,192.00 C. NON-STANDARD CONDITIONS 1. Any condition which, in the opinion of the Engineering Manager, Water-Gas-Wastewater, will result in a cost higher than the Charges set forth in Section B will be classified as non- standard. The Charge for a non-standard installation will be based on the Engineering Manager’s estimate of the total costs of all materials, labor, and other costs required to complete the installation. 2. In the event Wastewater Service to a Premise is requested and insufficient capacity exists to provide such Service, the Applicant shall bear the total cost for flow monitoring the existing main to determine remaining capacity, design of new sewer main and construction cost for enlarging the collection system to accommodate serving the Applicant. The Engineering Manager, Water-Gas-Wastewater may require the Applicant to make arrangements for the design and construction of said expansion in accordance with applicable CPAU Rules and Regulations, standards and specifications. Alternatively, CPAU may elect for City staff or contractors to design and install such facilities at the Applicant’s expense. 3. PUMPING PLANTS: If the development requires a pumping facility to drain into the City’s Wastewater collection system, the developer is responsible for the cost of construction of the pumping plant and the on- going plant operation and maintenance costs. Item 4 Attachment E - Rate Schedule S- 5_effective_2026-01- 01_redline        Item 4: Staff Report Pg. 33  Packet Pg. 107 of 607  WASTEWATER SERVICE CONNECTION CHARGES UTILITY RATE SCHEDULE S-5 Sheet No. S-5-5 Effective 09-01-2019 01-01-2026 Supersedes Sheet No. S-5-5 dated 05-01-201509-01-2019 CITY OF PALO ALTO UTILITIES Issued by the City Council D. SPECIAL NOTES: 1. All fees and minimum charges are subject to DGS California Construction Cost Index (CCCI) adjustments, to be applied annually effective on July 1. {End} Item 4 Attachment E - Rate Schedule S- 5_effective_2026-01- 01_redline        Item 4: Staff Report Pg. 34  Packet Pg. 108 of 607  TYPE OF SERVICE SIZE WORK DESCRIPTION UNITS UNIT MEASURE EXISTING CONNECTION CHARGE 2019 RECOMMENDED CONNECTION CHARGE PERCENT INCREASE PLAN REV FEES DESIGN WATER SYSTEM DESIGN 1 HR $195.00 By Estimate By Estimate PLAN REV FEES NEW SUBDIVISION EACH SFR WATER ONLY 1 EA $378.00 $516 31% PLAN REV FEES NEW SFR OR RES REMODEL 1 EA NEW $635 NEW PLAN REV FEES NEW COMMERCIAL BLDG OR COMM REMODEL WATER, GAS, SEWER 1 EA $3,369.00 $4,653 32% PLAN REV FEES SYSTEM EXTENSION 8" HDPE WATER MAIN 1 FT $13.00 $19 38% EXISTING RECOMMENDED TYPE OF SERVICE SIZE WORK UNITS UNIT CONNECTION CONNECTION PERCENT DESCRIPTION MEASURE CHARGES CHARGE INCREASE Includes Wages, Materials and Trenching MAIN 8"SYSTEM EXTENSION 8" HDPE WATER MAIN 1 FT $252.00 $383 52% DOMESTIC, IRR OR FIRE 2"NEW SERVICE CONNECTION (TRENCH)1 EA $7,671.00 $12,236 60% DOMESTIC, IRR 1"1" Non-Plastic Water Service 1 EA NEW $10,773 NEW DOMESTIC, IRR 2"2" Non-Plastic Water Service 1 EA NEW $11,965 NEW DOMESTIC, IRR 4"NEW SERVICE CONNECTION 1 EA $9,932.00 $15,030 51% DOMESTIC, IRR 6"NEW SERVICE CONNECTION 1 EA $11,274.00 $17,920 59% DOMESTIC, IRR 8"NEW SERVICE CONNECTION 1 EA $13,170.00 $19,482 48% DOMESTIC, IRR 10"NEW SERVICE CONNECTION 1 EA $14,669.00 $21,826 49% FIRE INSTALL FIRE HYDRANT ONLY 1 EA $3,542.00 $5,135 45% FIRE 6"INSTALL FIRE HYDRANT & LATERAL 1 EA $15,285.00 $24,341 59% FIRE 6"FIRE HYDRANT RELOCATION 1 EA $8,585.00 $13,518 57% DOMESTIC/ IRRIGATION 2"ADD NEW SERVICE CONNECTING TO A LARGER SERVICE 1 EA $3,523.00 $5,626 60% DOMESTIC/IRRIGATION 4"ADD NEW SERVICE CONNECTING TO A LARGER SERVICE 1 EA $4,663.00 $7,956 71% DOMESTIC/ IRRIGATION 6"ADD NEW SERVICE CONNECTING TO A LARGER SERVICE 1 EA $6,462.00 $0 DELETE TAP WATER MAIN 2"TAP WATER MAIN FOR 2" SERVICE 1 EA $1,929.00 $2,435 26% TAP WATER MAIN 4"TAP WATER MAIN FOR 4" SERVICE 1 EA $2,539.00 $3,137 24% TAP WATER MAIN 6"TAP WATER MAIN FOR 6" SERVICE 1 EA $3,852.00 $5,170 34% TAP WATER MAIN 8"TAP WATER MAIN FOR 8" SERVICE 1 EA $5,244.00 $6,959 33% ADD METER 5/8" - 2"ADDITIONAL METER ON NEW CONNECTION 1 EA $1,381.00 $1,823 32% ADD METER 5/8" - 2"ADDITIONAL METER ON EXISTING CONNECTION 1 EA $2,117.00 $2,463 16% DOMESTIC 5/8"x3/4"METER CHARGE INSTALLATION 1 EA $795.00 $1,193 50% DOMESTIC 1"METER CHARGE INSTALLATION 1 EA $1,002.00 $1,318 32% DOMESTIC 1-1/2"METER CHARGE INSTALLATION 1 EA $1,593.00 $2,509 57% DOMESTIC 2"METER CHARGE INSTALLATION 1 EA $1,945.00 $2,726 40% DOMESTIC 3"METER CHARGE INSTALLATION 1 EA NEW $4,478 NEW DOMESTIC 4"METER CHARGE INSTALLATION 1 EA $6,561.00 $7,259 11% DOMESTIC 6"METER CHARGE INSTALLATION 1 EA $9,324.00 $9,805 5% DOMESTIC 2"2 METER MANIFOLD INSTALLATION FOR 2" PE & 1" CU SERVICE 1 EA $868.00 $1,037 19% ANY TYPE 8"-12"INSPECT & ENG FOR METERS PURCH & INSTALL BY OTHERS 24 MANHR $3,847.00 $5,261 37% ANY TYPE 3/4" - 2"SERVICE DEMOLITION 1 EA $3,341.00 $6,593 97% ANY TYPE 3" - 8"SERVICE DEMOLITION 1 EA $4,439.00 $8,991 103% ENGINEER & INSPECT 2"INSPECT & ENG NEW 2" DOM/IRR SVC INSTALLED BY OTHERS 12 MANHR $1,923.00 $2,631 37% ENGINEER & INSPECT 2"INSPECT & ENG 2" DOM/IRR SVC TO FIRE SVC INSTALLED BY OTHERS 8 MANHR $1,282.00 $1,754 37% ENGINEER & INSPECT 4"-8"INSPECT & ENG FOR 4" OR LARGER SVC INSTALLED BY OTHERS 18 MANHR $2,885.00 $3,946 37% ENGINEER & INSPECT 6"INSPECT & ENG NEW FIRE HYDRANT & LAT INSTALLED BY OTHERS 18 MANHR $2,885.00 $3,946 37% ENGINEER & INSPECT 3/4" - 2"INSPECT & ENG ABAND UP TO 2" WATER SVC BY OTHERS 6 MANHR $962.00 $1,315 37% ENGINEER & INSPECT 3" - 8"INSPECT & ENG ABAND 3" & LARGER WATER SVC BY OTHERS 8 MANHR $1,282.00 $1,754 37% ENGINEER & INSPECT 8"INSPECT & ENGINEERING FOR NEW 8" MAIN INSTALLED BY OTHERS 0.2 MANHR/FT $32.00 $44 37% ERT 5/8" - 2"AMI/ERT 1 EA $108.00 $216 100% WATER SERVICE STANDARD CONNECTION FEES - UTILITY RATE SCHEDULE W-5 Item 4 Attachment F - Rate Schedule C- 1_effective_2026-01-01_redline        Item 4: Staff Report Pg. 35  Packet Pg. 109 of 607  PLAN REV FEES DESIGN GAS SYSTEM DESIGN 1 HR $195.00 By Estimate NEW PLAN REV FEES NEW SFR OR RES REMODEL 1 EA $924.00 $1,270 37% PLAN REV FEES NEW SUBDIVISION EACH SFR GAS ONLY 1 EA $379.00 $520 37% PLAN REV FEES NEW COMMERCIAL BLDG OR COMM REMODEL WATER, GAS, SEWER 1 EA $2,557.00 $3,536 38% PLAN REV FEES SYSTEM EXTENSION 2" PE GAS MAIN 1 FT $13.00 $20 51% TYPE OF SERVICE SIZE WORK UNITS UNIT EXISTING CONNECTION RECOMMENDED PERCENT DESCRIPTION MEASURE CHARGE CONNECTION INCREASE CHARGE Includes Wages, Materials and Trenching MAIN 2"GAS SYSTEM EXTENSION 1 FT $205.00 $350 71% SERVICE BORING 1"NEW 1" SERVICE CONNECTION 1 EA $5,892.00 $8,636 47% SERVICE BORING 2"NEW 2" SERVICE CONNECTION 1 EA $6,999.00 $13,439 92% SERVICE BORING 1" or 2"ADDITIONAL PIPE INSTALLATION FOR NEW SERVICE 1 FT $52.00 $69 34% SERVICE INSTALL 2"2" PE PIPE INSTALLATION IN CONTRACTOR PROVIDED TRENCH 1 FT $68.00 $245 260% SERVICE TRENCHING 1" OR 2"NEW SERVICE CONNECTION 1 EA $7,126.00 $8,500 19% SERVICE PE PIPE RISER RELOCATION 1 EA $1,920.00 $2,791 45% CURB METER SERVICE 1"CURB RISER RELOCATION ON EXIST. 1" PE PIPE 1 EA $1,026.00 $1,337 30% CURB METER SERVICE ½" - 1"CURB RISER RELOCATION ON SAME ALIGNMENT 1 EA $1,539.00 -DELETE CURB METER SERVICE ½" - 1"CURB RISER RELOCATION NEW SERVICE AND ALIGNMENT 1 EA $2,946.00 $3,887 32% TAP MAIN 1"-2"TAP MAIN FOR CONTRACTOR INSTALLED SERVICE 1 EA $1,799.00 $2,290 27% TAP MAIN 4"-6"TAP MAIN FOR CONTRACTOR INSTALLED SERVICE 1 EA $2,505.00 $2,864 14% ADD METER UP TO 630 ADDITIONAL METER WITH NEW SERVICE CONNECTION 1 EA $578.00 $648 12% ADD METER UP TO 630 ADDITIONAL METER ON EXISTING SERVICE CONNECTION 1 EA $1,412.00 $1,585 12% METER - REGULATOR 250 CFH METER CHARGE INSTALLATION 1 EA $1,012.00 $1,097 8% METER - REGULATOR 400 CFH METER CHARGE INSTALLATION 1 EA $1,191.00 $1,457 22% METER - REGULATOR 630 CFH METER CHARGE INSTALLATION 1 EA $1,602.00 $1,969 23% METER - REGULATOR 800 CFH METER CHARGE INSTALLATION 1 EA $1,772.00 $2,782 57% METER - REGULATOR 1000 CFH METER CHARGE INSTALLATION 1 EA $2,213.00 $3,217 45% CURB METER 250 CFH METER CHARGE CURB INSTALLATION 1 EA $2,124.00 $2,601 22% CURB METER 400 CFH METER CHARGE CURB INSTALLATION 1 EA $2,331.00 $2,796 20% CURB METER 630 CFH METER CHARGE CURB INSTALLATION 1 EA $2,657.00 $3,151 19% METER - COMMERCIAL 1500 CFH METER CHARGE INSTALLATION 1 EA $2,894.00 $3,220 11% METER - COMMERCIAL 2000 CFH METER CHARGE INSTALLATION 1 EA $3,924.00 $4,182 7% METER - COMMERCIAL 3000 CFH METER CHARGE INSTALLATION 1 EA $3,966.00 $4,295 8% METER - COMMERCIAL 5000 CFH METER CHARGE INSTALLATION 1 EA $4,469.00 $4,844 8% METER - COMMERCIAL 7000 CFH METER CHARGE INSTALLATION 1 EA $5,174.00 $5,594 8% METER - COMMERCIAL 11,000 CFH METER CHARGE INSTALLATION 1 EA $12,639.00 $15,898 26% METER - COMMERCIAL 16,000 CFH METER CHARGE INSTALLATION 1 EA $13,980.00 $18,314 31% METER - COMMERCIAL 23,000 CFH METER CHARGE INSTALLATION 1 EA $16,628.00 By Estimate By Estimate EVC COMMERCIAL ELECTRONIC VOLUME CORRECTOR SYSTEM 1 EA $5,808.00 By Estimate By Estimate AMR ERT DIAPHR METER UP TO 1000 ERT AMI INSTALLATION 1 EA $205.00 $232 13% AMR ERT ROTARY METER OVER 1500 ERT AMI INSTALLATION 1 EA $269.00 $324 21% VENT LINE FOR REG 3/4"VENT LINE INSTALLATION 1 EA $385.00 $454 18% 2" BOLLARD 2"BOLLARD INSTALLATION 1 EA $394.00 $525 33% 4" BOLLARD 4"BOLLARD INSTALLATION 1 EA $564.00 $823 46% EFV INSTALLATION 1"-2"EFV INSTALLATION ON PE SERVICE 1 EA $2,740.00 $6,713 145% SERVICE REMOVAL 1"-2"1"-2" GAS SERIVCE DEMOLITION 1 EA NEW $6,533 NEW GAS SERVICE STANDARD CONNECTION FEES - UTILITY RATE SCHEDULE G-5 Item 4 Attachment F - Rate Schedule C- 1_effective_2026-01-01_redline        Item 4: Staff Report Pg. 36  Packet Pg. 110 of 607  PLAN REV FEES DESIGN SEWER SYSTEM DESIGN 1 HR $195.00 By Estimate By Estimate PLAN REV FEES NEW SFR OR RES REMODEL 1 EA NEW $635 NEW PLAN REV FEES NEW SUBDIVISION EACH SFR SEWER ONLY 1 EA $172.00 $232 35% PLAN REV FEES NEW COMMERCIAL BLDG OR COMM REMODEL WATER, GAS, SEWER 1 EA $2,547.00 $3,520 38% PLAN REV FEES SYSTEM EXTENSION 8" HDPE WASTEWATER MAIN 1 FT $24.00 $34 43% TYPE OF SERVICE SIZE WORK UNITS UNIT RECOMMENDED PERCENT DESCRIPTION MEASURE CONNECTION INCREASE CHARGE Includes Wages, Materials and Trenching MAIN < 8' 8"COLLECTION SYSTEM EXTENSION 1 FT $248.00 $479 93% LATERAL DEPTH < 6' 4" Shallow NEW LATERAL CONNECTION 1 EA $8,559.00 $15,615 82% LATERAL DEPTH < 6' 6" Shallow NEW LATERAL CONNECTION 1 EA $9,846.00 $17,478 78% LATERAL DEPTH > 6'4" Deep NEW LATERAL CONNECTION 1 EA $11,456.00 $21,858 91% LATERAL DEPTH > 6'6" Deep NEW LATERAL CONNECTION 1 EA $12,186.00 $22,938 88% LATERAL PIPE BURST 4" OR 6" PB REHABILITATE EXISTING LATERAL 1 EA $5,861.00 $9,694 65% MANHOLE DEPTH < 6'Shallow NEW MANHOLE INSTALLATION 1 EA $12,952.00 $18,404 42% MANHOLE DEPTH > 6'Deep NEW MANHOLE INSTALLATION 1 EA $16,346.00 $24,812 52% NEW CLEANOUT 4" OR 6"NEW CLEANOUT INSTALLATION 1 EA $2,523.00 $4,240 68% DEMO LATERAL 4" OR 6"DEMOLITION AND ABANDONMENT 1 EA $3,261.00 $5,142 58% ENGINEER & INSPECT 4" OR 6"INSPECT & ENG FOR NEW WASTEWATER LATERAL 16 MANHR $2,564.00 $3,508 37% ENGINEER & INSPECT 8"INSPECT & ENG FOR NEW 8" WASTEWATER MAIN 0.25 MH/FT $40.00 $55 37% ENGINEER & INSPECT INSPECT & ENG FOR NEW WASTEWATER MANHOLE 20 MANHR $3,205.00 $4,385 37% ENGINEER & INSPECT 4" OR 6"INSPECT & ENG FOR ABANDONMENT OF WASTEWATER SERVICE 10 MANHR $1,603.00 $2,192 37% MANHOLE CONNECTION 8" Shallow CORE DRILL AND CONNECTION TAP TO MANHOLE 1 EA NEW $5,488 NEW MANHOLE CONNECTION 8" Deep CORE DRILL AND CONNECTION TAP TO MANHOLE 1 EA NEW $6,435 NEW additional footage 4"additional lateral footage of 4" Pipe 1 EA $106.00 $206 94% additional footage 6"additional lateral footage of 6" Pipe 1 EA $110.00 $213 94% SEWER SERVICE STANDARD CONNECTION FEES - UTILITY RATE SCHEDULE S-5 EXISTING CONNECTION CHARGES Item 4 Attachment F - Rate Schedule C- 1_effective_2026-01-01_redline        Item 4: Staff Report Pg. 37  Packet Pg. 111 of 607  CHARGED BY WORK PERFORMED BY WORK DESCRIPTION QTY UNIT OF MEASURE EXIST CHARGE DURING BUSINESS HOURS RECOMMENDED CHARGE DURING BUSINESS HOURS PERCENT INCREASE EXISTING CHARGE AFTER BUSINESS HOURS RECOMMENDED CHARGE AFTER BUSINESS HOURS PERCENNT INCREASE UTIL CUSTOMER SERVICEELECTRIC OPERATIONS SETTING METER 1 MANHR NO CHARGE NO CHARGE NO CHARGE $204.00 $261.70 28% UTIL CUSTOMER SERVICEELECTRIC OPERATIONSDISPATCH OF SERVICE PERSON TO DISCONNECT SERVICE AT METERS FOR NON-PAYMENT 1 MANHR $152.00 $195.00 28%NOT APPLICABLE NOT APPLICABLE NOT APPLICABLE UTIL CUSTOMER SERVICEELECTRIC OPERATIONSRESTORATION OF SERVICE AT METERS FOLLOWING DISCONNECTION FOR NON-PAYMENT 1 MANHR $152.00 $195.00 28%$204.00 $261.70 28% UTIL CUSTOMER SERVICEELECTRIC OPERATIONSRESTORATION OF ELECTRIC SERVICE AT POWER POLE FOLLOWING DISCONNECTION FOR NON-PAYMENT 2 MANHR $304.00 $390.00 28%$408.00 $523.38 28% CHARGED BY WORK PERFORMED BY WORK DESCRIPTION QTY UNIT OF MEASURE EXISTING RATE RECOMMENDED RATE PERCENT INCREASE ELECTRIC/WGW OPERATIONS ELECTRIC/WG W OPERATIONS SERVICE PROVIDED DURING NORMAL BUSINESS HOURS 1 RATE/HR/PERSO N $152.00 $195.00 28% ELECTRIC/WGW OPERATIONS ELECTRIC/WG W OPERATIONS SERVICE PROVIDED ON OVERTIME BASIS (CITY'S CONVENIENCE) 1 RATE/HR/PERSO N $178.00 $229.00 29% ELECTRIC/WGW OPERATIONS ELECTRIC/WG W OPERATIONS SERVICE PROVIDED ON OVERTIME BASIS (CUSTOMER'S CONVENIENCE)1 RATE/HR/PERSO N $204.00 $263.00 29% NOTE: SEE 'C-1 RATES' FOR CALCULATIONS OF LABOR RATES. EQUIPMENT RENTAL RATES TO BE ADDED TO THE C-1 FEE SCHEDULE SEE CALTRANS EQUIPMENT RENTAL RATES https://dot.ca.gov/programs/construction/equipment-rental-rates-and-labor-surcharge LABOR RATES PER HOUR PER PERSON - UTILITY RATE SCHEDULE C-1 UTILITY MISCELLANEOUS CHARGES - UTILITY RATE SCHEDULE C-1 Item 4 Attachment F - Rate Schedule C- 1_effective_2026-01-01_redline        Item 4: Staff Report Pg. 38  Packet Pg. 112 of 607  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Public Works Meeting Date: October 20, 2025 Report #:2508-5114 TITLE Approval of an Increase of Construction Contingency for Contract No. C24189237 with SAK Construction, LLC in the amount of $1,000,000, funded by the Wastewater Treatment Enterprise Fund for the Joint Intercepting Sewer Rehabilitation (Phase 1) Project (WQ-24000), and Approval of Addendum 13 to the Basic Agreement Between Mountain View, Los Altos, and Palo Alto for the Acquisition, Construction, and Maintenance of a Joint Sewer System to Increase the Maximum Authorized Project Funding of $8.9 million to $12.6 million; CEQA Status – Exempt under CEQA Guidelines Section 15301 (Repairs to Existing Facilities) RECOMMENDATION Staff recommends that the City Council: 1. Approve an increase in construction contingency for Contract No. C24189237 with SAK Construction, LLC in an amount not to exceed $1,000,000, for a total contract contingency amount not to exceed $3,534,770 for the Joint Intercepting Sewer Rehabilitation (Phase 1) Project (WQ-24000); and 2. Authorize the City Manager, or their designee, to execute Addendum No. 13 to the Basic Agreement between the City of Palo Alto, the City of Mountain View, and the City of Los Altos for the Acquisition, Construction, and Maintenance of a Joint Sewer System to increase the maximum authorized funding for the Joint Intercepting Sewer Rehabilitation (Phase 1) Project (WQ-24000) from $8.9 million to $12.6 million. EXECUTIVE SUMMARY Since 1968, the Cities of Palo Alto, Mountain View, Los Altos, and Los Altos Hills have shared rights to the Palo Alto Regional Water Quality Control Plant’s (RWQCP) treatment capacity and costs under a longstanding Basic Agreement. Under this framework, the City of Palo Alto manages capital projects including the Joint Intercepting Sewer Rehabilitation (Phase 1) Project, which addresses critical structural deterioration in a 72-inch trunk sewer that conveys Item 5 Item 5 Staff Report        Item 5: Staff Report Pg. 1  Packet Pg. 113 of 607  wastewater flows from Mountain View, Los Altos, Los Altos Hills and a portion of Palo Alto, which together comprise more than half of the influent to the RWQCP. In December 2023, City Council approved Addendum No. 12 to the Basic Agreement, which established a maximum authorized project funding of $8.9 million, and concurrently awarded a $7,347,700 construction contract with SAK Construction, LLC. and approved a 10% construction contingency of $734,770. During construction, unforeseen site conditions, contractor sequencing challenges, and necessary design clarifications required multiple change orders that exhausted the original contingency. In August 2025, City Council approved an increase of $1.8 million in contingency to allow isolation and evaluation of a major junction structure at the RWQCP.1 After evaluation and testing, two of the gates used to control wastewater flows to the RWQCP were corroded beyond repair and required full replacement. Based on the construction schedule associated with these gate replacements, staff anticipates additional costs of approximately $1,000,000 for extended time and contract close-out. Staff recommends increasing the contingency for Contract No. C24189237 with SAK Construction, LLC. by $1,000,000, bringing the total authorized contingency to $3,534,770 and the total potential contract not-to-exceed amount to $10,882,470. The total project costs, including project delivery costs, are now projected to reach up to $12.6 million. Addendum No. 13 is required to increase the maximum authorized project funding accordingly and update partner funding obligations. This project is critical to RWQCP operations, as this junction structure conveys flows from all six partner agencies, and staff must retain the ability to isolate influent flows to ensure the integrity and reliability of plant infrastructure. BACKGROUND The Joint Intercepting Sewer (JIS) is a 72-inch diameter reinforced concrete trunk sewer constructed in 1972 that conveys wastewater from Mountain View, Los Altos, Los Altos Hills, and a portion of Palo Alto, representing more than half of the influent flow to the RWQCP. The JIS extends approximately 9,000 feet parallel to Highway 101, through the Baylands Nature Preserve and along the closed City landfill, before discharging into the RWQCP. Other sewer trunklines conveying wastewater to the RWQCP are maintained separately by the City of Palo Alto Utilities Department, Stanford University, and the East Palo Alto Sanitary District, and are not included within the scope of this Project. A 2020 field investigation, which included closed-circuit television, sonar, and visual inspection, revealed corrosion, cracks, exposed rebar, and other structural defects. Based on those 1 City Council, August 11, 2025; Agenda Item #10; SR #2505-4733 https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=83528&dbid=0&repo=PaloAlto Item 5 Item 5 Staff Report Item 5: Staff Report Pg. 2 Packet Pg. 114 of 607  findings, the highest-priority 2,364-foot section of pipe was selected for rehabilitation as Phase 1 of the JIS Rehabilitation Project. On May 16, 2022, Council approved a contract with Jacobs Engineering Group for design services.3 On December 11, 2023, City Council approved Addendum No. 12 to the Basic Agreement between Palo Alto, Mountain View, and Los Altos, which set a maximum authorized project funding of $8.9 million, authorized execution of a construction contract with SAK Construction, LLC in the amount of $7,347,700 with a 10% contingency of $734,770, and amended the construction management contract with Tanner Pacific, Inc.4 Construction began in winter 2024 using cured-in-place (CIPP) lining to rehabilitate the designated section of pipe. During construction, the contractor encountered unforeseen site conditions, including difficult access, bypass pumping complications, obstructions not identified during pre-construction investigations, as well as contractor schedule and sequencing challenges. These issues caused delays, required multiple change orders, and pushed field activities into the 2025 dry season. On June 9, 2025, City Council approved amendments to related contracts with Jacobs Engineering Group, Inc., Tanner Pacific, Inc., and Carollo Engineers, Inc. to support continued engineering and construction management services through the extended schedule.5 To complete the final portion of the rehabilitation, the contractor installed a partition plate to isolate wastewater flow at Junction Box No. 0 (JB-0), a 25-foot-deep concrete structure that receives the 72-inch and 42-inch sewer pipelines before discharging into the RWQCP. After installation of the partition plate, a suspected bottom slab failure at JB-0 was discovered, preventing completion of the remaining pipelining segment. At that time, additional unforeseen work at JB-0, including deteriorated gates that isolate influent flows to the RWQCP’s pump stations, required extended bypass operations, structural evaluation, and design of corrective measures. To address these conditions, on August 11, 2025, City Council approved an increase to the construction contingency in the amount of $1,800,000, for a total contingency not-to- exceed $2,534,770.6 ANALYSIS C24189237 Construction Contract with SAK, LCC Additional Contingency 3 City Council, May 16, 2022; Agenda Item #7; SR #14164, https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=81838 4 City Council, December 11, 2023; Agenda Item #2; SR #2308-1879, https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=82522 5 City Council, June 9, 2025; Agenda Item #11; SR #2504-4519, https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=83447 6 City Council, August 11, 2025; Agenda Item #10; SR #2505-4733, https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=83528&dbid=0&repo=PaloAlto Item 5 Item 5 Staff Report Item 5: Staff Report Pg. 3 Packet Pg. 115 of 607  During the initial inspection and testing at JB-0, staff determined that interior concrete coating had deteriorated, particularly in the upper half of the box where surfaces are exposed to a corrosive atmosphere. Further inspection and testing of concrete cores revealed that the coating had failed in most areas throughout JB-0 and that upper concrete surfaces have experienced acid attack typical of wastewater conveyance systems. Additionally, these inspections identified that two existing gates that control the flow into the RWQCP’s influent pump stations were severely corroded and required replacement. The RWQCP’s On-Call Emergency Construction contractor mobilized to enter JB-0 to determine if any repair work could be done to salvage the gates, but corrosion was so advanced that further work risked rendering the gates inoperable. Although the additional contingency authorized on August 11, 2025 anticipated the cost of inspections and recoating, subsequent investigation confirmed that full gate replacement was necessary.11 Procurement and installation of the new gates will be performed under the RWQCP’s On-Call Emergency Construction contract. However, associated work inside JB-0, including gate manufacturing and installation, requires that a section of the temporary bypass system used during the main relining phase of the Project remain in operation to keep JB-0 isolated. Because the bypass system is already installed under the SAK contract, staff recommends extending bypass operations under SAK’s existing contract. This approach reduces contractor mobilization costs and avoids duplicative future expenses associated with reinstalling temporary bypass facilities. Based on the construction schedule for the installation of these new gates, staff anticipates that continued operation of the bypass system and related contract close-out will cost approximately $1,000,000, consisting of a $800,000 estimate to run the bypass system and $200,000 to cover any additional unforeseen work to be completed during the installation of the gates. Staff recommends increasing the total authorized contingency for Contract No. C24189237 with SAK Construction, LLC by $1,000,000 to $3,534,770, resulting in a revised total potential not-to- exceed contract amount of $10,882,470. Funding is available in the Wastewater Treatment Fund Adjusted Capital Budget Joint Intercepting Sewer Rehabilitation (Phase 1) project (WQ- 24000). This additional contingency amount of $1,000,000 will cover the repair work of JB-0 and the operation of the temporary bypass within the RWQCP. Addendum 13 to Basic Agreement Between Palo Alto, Mountain View and Los Altos Addendum No. 13 (Attachment A) is necessary to increase the maximum authorized project funding from $8.9 million, as established in Addendum No. 12 (approved December 2023), to a new total of $12.6 million, reflecting the updated estimated cost to complete the project. The revised maximum authorized project funding amount incorporates: 11 City Council, August 11, 2025; Agenda Item #10; SR #2505-4733, https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=83528&dbid=0&repo=PaloAlto Item 5 Item 5 Staff Report Item 5: Staff Report Pg. 4 Packet Pg. 116 of 607  The previously approved $1.8 million increase in construction contingency (August 2025); The previously approved $0.8 million increase in project delivery costs for engineering and construction management services by Jacobs Engineering Group, Tanner Pacific, and Carollo Engineers (June 2025); and The currently recommended $1.0 million increase in contingency to support continued bypass operations and contract close-out. Staff from the partner agencies have coordinated regarding the increased costs and are recommending approval of Addendum No. 13. The cities of Mountain View and Los Altos have Addendum No. 13 scheduled for approval by their city councils on October 14, 2025. The City’s agreement with Los Altos Hills does not require separate approval for capital improvement projects. Once approved, Addendum No. 13 will formalize the updated project budget and funding obligations under the Basic Agreement. Without this addendum, the three cities would lack the necessary budget authority to complete the Project. FISCAL/RESOURCE IMPACT The Joint Intercepting Sewer Rehabilitation (Phase 1) Project is a cost-shared capital improvement project among the four primary partner agencies—Palo Alto, Mountain View, Los Altos, and Los Altos Hills—based on previously approved cost-sharing percentages as shown in Table B-1 of Attachment B. Certain project expenses, including bypass pumping required inside the RWQCP to complete the rehabilitation and subsequent work at JB-0, are allocated across all six partner agencies—Palo Alto, Mountain View, Los Altos, Los Altos Hills, Stanford University, and East Palo Alto Sanitary District—because the RWQCP uses the JIS to convey plant-wide internal return flows to the headworks (Table B-2 of Attachment B). Palo Alto’s share of these expenses inside the RWQCP is estimated to be approximately 37%, and the other five agencies’ share is approximately 63%. Therefore, Palo Alto’s share of the recommended increase in construction contingency is approximately $367,000 (37%) of the $1,000,000. Palo Alto’s overall share of the entire Project—including work both inside and outside the RWQCP—is approximately $3,141,000, or 22%, reflecting the combination of cost allocation methodologies applied to different components of the Project. Tables B-2 and B-3 in Attachment B provide detailed breakdowns of the bypass expenses inside the RWQCP and the updated not-to-exceed project costs by partner agency. In addition, the Joint Intercepting Sewer Rehabilitation project is one of the projects that receives funding from the Cost-Sharing Agreement with Santa Clara Valley Water District Item 5 Item 5 Staff Report        Item 5: Staff Report Pg. 5  Packet Pg. 117 of 607  Guiding Principle 5 Program funding and the increased costs to Palo Alto are therefore covered under the cost-sharing agreement.13 STAKEHOLDER ENGAGEMENT This Project is part of the RWQCP’s major capital improvement program funded by the City of Palo Alto and its five partner agencies. The partner agencies are regularly consulted regarding both the need for and progress of wastewater treatment capital work. With respect to Palo Alto itself, the open meetings on the budget process serves as the principal vehicle for community engagement regarding new projects and associated rate impacts. In addition, staff has coordinated with the Community Services Department and other Public Works Department staff to manage construction activities, bypass pumping, site access, and trail detours in parkland and at the closed landfill. Staff provided formal briefings to the Parks and Recreation Commission (PRC), including a February 25, 2025, presentation on construction progress and the planned closure of the Byxbee Park Western Trail between March 30, 2025, and November 30, 2025.14 On July 22, 2025, staff provided an update to the PRC via a Departmental Report. Public communications included on-site signage and detour maps for trail closures in Byxbee Park, along with updates posted to the City’s Joint Intercepting Sewer Rehabilitation – Phase 1 Project webpage. Environmental coordination ensured wildlife-friendly fencing and related mitigations during construction. Staff also responded to public inquiries throughout the Project’s duration. ENVIRONMENTAL REVIEW Council action on this item is exempt from review under the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15301, subsection (b) as it involves the repair and maintenance of an existing publicly-owned utility used to provide sewerage treatment services with no expansion on the existing facility. ATTACHMENTS Attachment A: Addendum No. 13 to the Basic Agreement between the City of Palo Alto, the City of Mountain View, and the City of Los Altos Attachment B: Partner Agencies Cost Share Summary for Construction (Revised October 2025) APPROVED BY: Brad Eggleston, Director Public Works/City Engineer 13 City Council, June 3, 2024; Agenda Item #6; SR 2404-2877, https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=82864 14 Parks and Recreation Commission, February 25, 2025; Agenda Item #3; SR# 2502-4115, https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=16875 Item 5 Item 5 Staff Report        Item 5: Staff Report Pg. 6  Packet Pg. 118 of 607  8 9 7 4 ADDENDUM NO. THIRTEEN TO THE BASIC AGREEMENT BETWEEN THE CITY OF PALO ALTO, THE CITY OF MOUNTAIN VIEW, AND THE CITY OF LOS ALTOS FOR THE ACQUISITION, CONSTRUCTION AND MAINTENANCE OF A JOINT SEWER SYSTEM This Addendum No. Thirteen (13) to the Basic Agreement for the Acquisition, Construction and Maintenance of a Joint Sewer System is made and entered into on _________, 2025, by and among the CITY OF PALO ALTO (“Palo Alto”), the CITY OF MOUNTAIN VIEW (“Mountain View”), and the CITY OF LOS ALTOS (“Los Altos”) (individually, a “Party”, collectively, the “Parties”), all municipal corporations under the laws of the State of California. A. The Parties have entered into that certain Basic Agreement Between the City of Palo Alto, the City of Mountain View and the City of Los Altos for the Acquisition, Construction, and Maintenance of a Joint Sewer System, executed on October 10, 1968, as amended by the Addenda described below (collectively, the “Basic Agreement”). The Basic Agreement has been amended twelve times by addenda, as follows: 1. Addendum No. One (1) to Basic Agreement Between the Cities of Palo Alto, Mountain View, and Los Altos for Acquisition, Construction and Maintenance of a Joint Sewer System, dated as of December 5, 1977; 2. Addendum No. Two (2) to Basic Agreement Between the Cities of Palo Alto, Mountain View, and Los Altos for Acquisition, Construction and Maintenance of a Joint Sewer System dated as of January 14, 1980; 3. Addendum No. Three (3) to an Agreement By and Between the Cities of Palo Alto, Mountain View, and Los Altos for Acquisition, Construction and Maintenance of a Joint Sewer System, dated as of April 9, 1985; 4. Addendum No. Four (4) to the Agreement By and Between the Cities of Mountain View, Los Altos, and Palo Alto as further amended and dated May 30, 1991; 5. Addendum No. Five (5) to Basic Agreement Between the Cities of Palo Alto, Mountain View, and Los Altos for Acquisition, Construction and Maintenance of a Joint Sewer System, dated as of July 31, 1992; 6. Addendum No. Six (6) to Basic Agreement Between the City of Palo Alto, the City of Mountain View, and the City of Los Altos for Acquisition, Construction and Maintenance of a Joint Sewer System dated as of March 16, 1998; 7. Addendum No. Seven (7) to Basic Agreement Between the City of Palo Alto, the City of Mountain View, and the City of Los Altos for Acquisition, Construction and Maintenance of a Joint Sewer System dated as of April 15, 2009; 8. Addendum No. Eight (8) to the Basic Agreement between the City of Palo Alto, the City of Mountain View and the City of Los Altos for the Acquisition, Construction, and Maintenance of a Joint Sewer System dated as of October 17, 2016; 9. Addendum No. Nine (9) to the Basic Agreement between the City of Palo Alto, the City of Mountain View and the City of Los Altos for the Acquisition, Construction and Maintenance of a Joint Sewer System dated March 4, 2019; Item 5 Attachment A - Addendum No. 13 to the Basic Agreement between the City of Palo Alto, the City of Mountain View, and the City of Los Altos        Item 5: Staff Report Pg. 7  Packet Pg. 119 of 607  8 9 7 4 10. Addendum No. Ten (10) to the Basic Agreement between the City of Palo Alto, the City of Mountain View, and the City of Los Altos for the Acquisition, Construction and Maintenance of a Joint Sewer System dated May 17, 2021; 11. Addendum No. Eleven (11) to the Basic Agreement between the City of Palo Alto, the City of Mountain View, and the City of Los Altos for the Acquisition, Construction and Maintenance of a Joint Sewer System dated December 5, 2022; 12. Addendum No. Twelve (12) to the Basic Agreement between the City of Palo Alto, the City of Mountain View, and the City of Los Altos for the Acquisition, Construction and Maintenance of a Joint Sewer System dated December 11, 2023 (collectively, the “Addenda”). B. Palo Alto owns and operates the sanitary sewage treatment and disposal works and system (the “Joint System”) pursuant to the Basic Agreement and is responsible for making capital additions to the Joint System. Under the Basic Agreement, any major capital additions for the replacement of obsolete or worn-out units require an agreement by the Parties amending the Basic Agreement. C. Pursuant to Addendum No. Twelve (12), the Parties approved the construction of the Joint Interceptor Sewer Rehabilitation Phase 1 Project. Since then, the estimated costs of the Project have increased due to factors including design engineering, construction management, program management, and construction expenses. D. The Parties now desire to increase the amount authorized for the construction of the Joint Interceptor Sewer Rehabilitation Phase 1 Project to reflect increases in Project Costs as defined in Paragraph 43 of the Basic Agreement. AGREEMENT NOW, THEREFORE, in consideration of the terms, conditions and covenants set forth in this Addendum No. Thirteen (13), the Basic Agreement is hereby amended, as follows: Section 1. Paragraph 44 is hereby added to the Basic Agreement to read, as follows: “44. INCREASED PROJECT COSTS FOR THE JOINT INTERCEPTOR SEWER REHABILTIATION PHASE 1 PROJECT. The maximum amount of the Project Costs for the Joint Interceptor Sewer Rehabilitation Phase 1 Project described in paragraph 43 is increased from $8.9 million to $12.6 million. Each Party shall pay its share of the Project Costs for the Project, excluding bypass pumping costs inside the Plant, in the proportion to the capacity rights in the Joint System with an increased not-to-exceed amount from $7.0 million to $7.7 million as previously established and presented herein: •Mountain View 62.50% •Palo Alto 18.24% Item 5 Attachment A - Addendum No. 13 to the Basic Agreement between the City of Palo Alto, the City of Mountain View, and the City of Los Altos        Item 5: Staff Report Pg. 8  Packet Pg. 120 of 607  8 9 7 4 •Los Altos 15.00% •Los Altos Hills 4.26% Bypass pumping costs within the Plant shall continue to be allocated based on the annual flow share calculated at the end of each fiscal year, in accordance with Paragraph 43. Section 2. Except as modified herein, the Basic Agreement shall remain unchanged, and is hereby ratified and confirmed. [SIGNATURE PAGE FOLLOWS] Item 5 Attachment A - Addendum No. 13 to the Basic Agreement between the City of Palo Alto, the City of Mountain View, and the City of Los Altos        Item 5: Staff Report Pg. 9  Packet Pg. 121 of 607  8 9 7 4 IN WITNESS WHEREOF, the parties have by their duly authorized representatives executed this Addendum as of the date first written above. Item 5 Attachment A - Addendum No. 13 to the Basic Agreement between the City of Palo Alto, the City of Mountain View, and the City of Los Altos        Item 5: Staff Report Pg. 10  Packet Pg. 122 of 607  8 9 7 4 // // CITY OF LOS ALTOS BY: ____________________________ City Manager Gabriel Engeland ____________________________ Date ATTEST: __________________________ City Clerk Melissa Thurman, MMC ____________________________ Date APPROVED AS TO FORM: ____________________________ City Attorney Jolie Houston ____________________________ Date Item 5 Attachment A - Addendum No. 13 to the Basic Agreement between the City of Palo Alto, the City of Mountain View, and the City of Los Altos        Item 5: Staff Report Pg. 11  Packet Pg. 123 of 607  Attachment B - Partner Agencies Cost Share Summary for Construction Phase (Revised October 2025) Agency Fixed Cost Share %Initial Estimated Project Cost (2023) Estimated Cost Aug 2025 Current Project Increase Cost Estimated Cost Oct 2025 City of Mountain View 62.50% $4,398,734 $4,808,985 $0 $4,808,985 City of Palo Alto 18.24% $1,283,727 $1,403,454 $0 $1,403,454 City of Los Altos 15.00% $1,055,696 $1,154,156 $0 $1,154,156 Town of Los Altos Hills 4.26% $299,818 $327,780 $0 $327,780 Subtotal: 100.00% $7,037,975 $7,694,376 $0 $7,694,376 Agency Estimated Cost Share % Initial Estimated Project Cost in (2023) Estimated Cost Aug, 2025 Current Project Increase Cost Estimated Cost Oct 2025 City of Mountain View 40.11% $760,885 $1,524,000 $393,000 $1,917,000 City of Palo Alto 34.97% $663,379 $1,371,000 $367,000 $1,738,000 City of Los Altos 10.88% $206,393 $404,000 $100,000 $504,000 Town of Los Altos Hills 2.04% $38,699 $77,000 $20,000 $97,000 East Palo Alto Sanitary District 5.53% $104,904 $212,000 $56,000 $268,000 Stanford University 6.47% $122,736 $246,000 $64,000 $310,000 Subtotal: 100.00% $1,896,995 $3,833,000 $1,000,000 $4,834,000 Agency Overall Project Cost Share % Initial Estimated Project Cost (2023) Estimated Cost Aug, 2025 Current Project Increase Cost Estimated Cost Oct 2025 City of Mountain View 57.75% $5,159,619 $6,333,000 $393,000 $6,726,000 City of Palo Alto 21.79% $1,947,106 $2,774,000 $367,000 $3,141,000 City of Los Altos 14.13% $1,262,089 $1,558,000 $100,000 $1,658,000 Town of Los Altos Hills 3.79% $338,516 $405,000 $20,000 $425,000 East Palo Alto Sanitary District 1.17% $104,904 $212,000 $56,000 $268,000 Stanford University 1.37% $122,736 $246,000 $64,000 $310,000 Total, Not-to-Exceed: 100.00% $8,934,970 $11,528,000 $1,000,000 $12,528,000 Table B-3: Not-to-Exceed Cost for Partners during Construction (Sum of Table B-1 and B-2) Table B-1: Project Costs during Construction (Less Bypass Pumping Inside The Plant) Table B-2: Cost for Bypass Pumping during Construction inside The Plant Item 5 Attachment B - Partner Agencies Cost Share Summary for Construction (Revised October 2025)        Item 5: Staff Report Pg. 12  Packet Pg. 124 of 607  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Administrative Services Meeting Date: October 20, 2025 Report #:2507-4964 TITLE Approval of Contract Amendment No. 1 to Contract No. C23187298C with Hinderliter, de Llamas, and Associates (HdL) for Business Tax and Business Registry Certificate Fee Administration Services in the Amount of $750,000 for Additional Administrative and Operational Services and $2,120,000 Contingent Fees for a Revised Total Not-To-Exceed Amount of $2,870,000, to Extend the Term by Two Years to June 30, 2028, and Approve a Budget Amendment in the General Fund (Requires 2/3 vote); CEQA Status – Not a Project RECOMMENDATION Staff recommends that the City Council: 1. Approve and authorize the City Manager or their designee to execute Amendment No. 1 to Contract No. C23187298C with Hinderliter, de Llamas, and Associates (HdL) (Attachment A) for business tax and business registry certificate fee administration services in the amount of $750,000 for Additional Administrative and Operational Services and $2,120,000 Contingent Fees for a revised not-to-exceed amount of $2,870,000, and extend the term by two years, through June 30, 2028; and 2. Amend the Fiscal Year 2026 Budget Appropriation Ordinance in the General Fund by: a. Increasing estimate for Business Tax revenue by $250,000; and, b. Increasing Administrative Services Department contract expense appropriation by $250,000. EXECUTIVE SUMMARY Hinderliter, de Llamas, and Associates (HdL) provides tax and fee administration services for the City’s Business Tax and Business Registry Certificate programs, including annual registration and renewal, compliance, payment processing, and reporting. Since launching in 2023, the Business Tax has generated $5 million to $6 million annually as rates have increased from 3.75 cents to the full 7.5 cents per square foot. FY 2026 will be the first fiscal year with fully phased-in tax rates. Consultant costs to administer the program have remained less than 10% of total revenue, keeping most program dollars focused on voter- Item 6 Item 6 Staff Report        Item 6: Staff Report Pg. 1  Packet Pg. 125 of 607  approved priorities for transportation, affordable housing, and public safety. The Business Registry Program continues to generate approximately $150,000 per year. The proposed amendment increases the not-to-exceed amount by $2.0 million and extends the contract term by two years, from June 2026 to June 2028 for a total term of five years. Almost 90% of this increase represents contingency-based compliance costs, meaning such fees would only be incurred if compliance collections are necessary and successful. This includes prior year discovery and collections that recovered previously unpaid revenue, as well as future compliance phases such as targeted audits. About 10% of the contract increase represents flat- rate administrative services, including new and recurring registrations, expanded outreach to register a broader group of exempt businesses, and enhanced reporting. Key Changes Increase not-to-exceed by $2.0 million to reflect early implementation work and future phases, especially compliance and audit Extend contract two years to ensure service continuity and support program stabilization No added fixed costs; compliance services are funded by recovered revenue BACKGROUND In November 2022, voters approved a Business Tax on office space, with revenues designated for transportation, affordable housing, and public safety1. The tax applies to businesses occupying office space in the City and is assessed based on square footage. The Business Registry Certificate (BRC) program has been in place since 2015 and requires all businesses operating in the City to register annually2. In early 2023, the City issued a Request for Proposals for tax and fee administration services and received two bids. Following operational challenges with the initially selected vendor, the City entered into a new agreement with HdL in August 20233. The contract includes fee administration, compliance, payment processing, and reporting for both the Business Tax and the existing BRC programs. HdL uses a mix of fixed-fee billing for operations and revenue-based billing for compliance. While HdL provides day-to-day support for both programs and ensures compliance with the Palo Alto Municipal Code, the City retains oversight and guides key decisions on program implementation, interpretation, and policies. Their scope of work includes: Administration and Operations: Maintaining the business database, processing new registrations and renewals, generating notices, and managing access to an online 1 The Business Tax is codified in Chapter 2.37 of the Palo Alto Municipal Code 2 The Business Registry is codified in Chapter 4.60 of the Palo Alto Municipal Code 3 City Council, February 5, 2024, Staff Report#: 2401-2481 Item 6 Item 6 Staff Report        Item 6: Staff Report Pg. 2  Packet Pg. 126 of 607  taxpayer portal. Billed as a flat rate of $17.00 per account, adjusted annually based on the Bay Area CPI. Contingent Fee for Compliance: Discovery of unregistered businesses, collections, resolving incomplete or unpaid filings, and audit services. Billed as a percentage of revenue collected (25-35%). Additional Services and Contingency: Handling of credit/echeck payments, other reimbursable expenses for travel, and additional contingency services billed at flat rates. The Business Tax portal opened in October 2023 to support businesses in filing for calendar year 2023, marking the start of the City’s business tax program. Businesses submitted their first filings in early 2024, and quarterly payments will continue as part of the program (currently authorized through December 31, 2057). For more information about the Business Tax and Business Registry programs, visit: https://www.paloalto.gov/Business/Business-Registry-and-Tax ANALYSIS HdL provides comprehensive support for the City’s Business Tax and Business Registry programs, including account registration, payment processing, quarterly filings, compliance activities (such as discovery and collections), and customer service. The Business Registry Certificate program continues under the same contract, with HdL maintaining account renewals. Since launching in 2023, the Business Tax has generated between $5 million and $6 million annually as rates have phased in from 3.75 cents to 7.5 cents per square foot. In FY 2025, revenues totaled $5.7 million, reflecting higher program compliance by businesses and a partial year at the fully phased-in rate. Collections began in January 2024 at 50% of the voter-approved rates as part of a phased implementation, with full rates taking effect on January 1, 2025. FY 2026 will be the full fiscal year in which all revenues reflect the fully phased-in rates. The Business Registry program remains consistent, generating approximately $150,000 annually. In the first two years of the Business Tax program, much of the work focused on establishing core operations, registering active businesses, and resolving outstanding accounts to bring them into compliance. The proposed amendment increases the not-to-exceed amount by $2.0 million and extends the contract term by two years, from June 2026 to June 2028. Most of this increase is tied to contingency-based compliance costs. This includes prior-year discovery and collections that successfully recovered previously unpaid revenue, as well as continued compliance efforts and upcoming phases, such as targeted audits. A smaller share of funds supports administrative services, including new and recurring registrations, expanded outreach to a broader base of exempt businesses, and enhanced reporting. Item 6 Item 6 Staff Report        Item 6: Staff Report Pg. 3  Packet Pg. 127 of 607  Table # 1: Proposed Changes to Contract Scope by Task Incurred Costs FY24-25 Current Agreement Amendment No. 1 Net Change Scope of Services 1) Administrative and Operational Services $170,000 $424,320 $640,000 $215,680 2) Contingent Fee for Compliance Services* $760,000 $352,275 $2,120,000 $1,767,725 3) Additional Services and Contingency $-$83,960 $110,000 $26,040 Total Scope of Service NTE $930,000 $860,555 $2,870,000 $2,009,445 Term of Service 3 Years 5 Years 2 Years Expiration Date June 30, 2026 June 30, 2028 *Compliance Services include discovery and collections as well as planned audits for later phases. Costs are incurred only when revenue is recovered. 1) Administrative and Operational Services Administrative services fees are billed at a flat rate per account for annual registrations and renewals. To date, routine filings have remained under the not-to-exceed limit and represent a smaller share of the overall contract cost. The proposed increase in this category supports ongoing annual registration work, renewals, and expanded outreach to exempt businesses. In the initial years, work centered on registering businesses that were required to pay the tax, with some outreach to exempt businesses. In future years, a greater share of activity will shift toward registering exempt businesses to ensure comprehensive participation. Staff and HdL are also working to enhance internal reporting capabilities, including geo-tagging business locations, tracking square footage, and monitoring exemption status and filing trends. These enhancements will provide better data to assess business activity, compliance trends, and inform future planning and policy decisions. 2) Contingent Fee for Compliance Services Compliance services, which account for a majority of the proposed $2.0 million increase, are billed on a contingent fee basis, meaning costs are incurred only if revenue is successfully recovered. This increase reflects time consuming discovery and collections work that successfully recovered unpaid revenue during program launch, as well as anticipated future activities such as planned audits and continued account resolution. This structure enables compliance-related expenses to scale directly with activity rather than adding ongoing fixed costs. Since program launch, discovery and collection services have generated approximately $2.5 million in additional revenue as part of efforts to establish the program and bring accounts current. The majority of this revenue reflects the base tax payments, while penalties and interest represent a small and declining share as on-time filing and payment continue to improve. Item 6 Item 6 Staff Report        Item 6: Staff Report Pg. 4  Packet Pg. 128 of 607  Near-term activity remains focused on continued discovery and collections, which include identifying unregistered businesses, conducting outreach, resolving accounts, and collecting unpaid tax from both the current and prior years. This outreach can be time consuming requiring multiple attempts and discussions to on board unregistered and past due business. In FY 2025, these compliance costs were approximately $510,000, or less than 10% of total Business Tax revenue. Overall, these efforts have generated a return of nearly $4.00 in previously unpaid taxes for every $1.00 spent. As the program matures, the volume of discovery and collections is expected to decline as unregistered businesses are on boarded, and compliance resources will shift toward audit services, which are more targeted and typically lower in overall cost. This evolution is expected to gradually reduce ongoing compliance expenses while maintaining a strong level of revenue recovery. 3) Additional Services or Contingency There are no significant changes in this category from the original agreement. Costs remain minimal and primarily reflect payment processing support, reimbursable travel expenses, and other contingency services, which are incurred only when needed. Outlook and Next Steps The Business Tax program is still in its early stages and will continue to evolve as rates are fully phased in and participation stabilizes. Staff will continue to monitor filing patterns, compliance activity, and overall program performance, and will provide updated analysis and recommendations in future financial updates as more data becomes available. FISCAL/RESOURCE IMPACT Item 6 Item 6 Staff Report        Item 6: Staff Report Pg. 5  Packet Pg. 129 of 607  STAKEHOLDER ENGAGEMENT 7, and the ability to schedule one-on-one consultations. These efforts have continued through the quarterly renewal process, where staff and HdL actively engage with businesses, provide guidance on filing requirements, and offer support to facilitate timely filings and ongoing compliance. ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: 7 1) City of Palo Alto Business Tax Implementation https://www.paloalto.gov/Business/Business-Registry-and-Tax/Business-Tax-Implementation-2023 Item 6 Item 6 Staff Report        Item 6: Staff Report Pg. 6  Packet Pg. 130 of 607  Vers.: Aug. 5, 2019 Page 1 of 12 AMENDMENT NO. 1 TO CONTRACT NO. C23187298C BETWEEN THE CITY OF PALO ALTO AND HINDERLITER DE LLAMAS & ASSOCIATES (HDL) This Amendment No. 1 (this “Amendment”) to Contract No. C23187298C (the “Contract” as defined below) is entered into as of September 29, 2025, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and HINDERLITER DE LLAMAS & ASSOCIATES (HDL), a California corporation, located at 120 S. State College Blvd. Suite 200, Brea, California 92821 (“CONSULTANT”). CITY and [CONSULTANT or CONTRACTOR] are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of administration, collection, enforcement, compliance, and audit activities for the City’s business tax and business registry certificate program, as detailed therein. B. The Parties now wish to amend the Contract in order to extend the term for an additional two (2) years, changing expiration date from June 30, 2026 to June 30, 2028 and increase the compensation value by Two Million Nine Thousand Four Hundred Forty Five Dollars ($2,009,445); changing total not to exceed compensation value from Eight Hundred Sixty Thousand Five Hundred Fifty Five Dollars ($860,555) to Two Million Eight Hundred Seventy Thousand Dollars ($2,870,000). NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. C23187298C between CONSULTANT and CITY, dated October 1, 2023, as amended by: b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 2. “TERM” of the Contract is hereby amended to read as follows: “The term of this Agreement shall be from the date of its full execution through June 30, 202 8 unless terminated earlier pursuant to Section 19 (Termination) of this Agreement.” SECTION 3. Section 4. “COMPENSATION” of the Contract is hereby amended to read as follows: Docusign Envelope ID: 57BCB9CE-AD42-4F27-A3F8-6069FD6EC900 Item 6 Attachment A - HdL Contract, C23187298C Amendment No.1        Item 6: Staff Report Pg. 7  Packet Pg. 131 of 607  Vers.: Aug. 5, 2019 Page 2 of 12 “The compensation to be paid to CONSULTANT for performance of the Services shall be based on the compensation structure detailed in Exhibit C, entitled “COMPENSATION,” including any reimbursable expenses specified therein, and the maximum total compensation shall not exceed Two Million Seven Hundred Seventy Thousand Dollars ($2,770,000). The hourly schedule of rates, if applicable, is set out in Exhibit C-1, entitled “SCHEDULE OF RATES.” Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation set forth in this Section 4 shall be at no cost to the CITY. Optional Additional Services Provision (This provision applies only if checked and a not-to- exceed compensation amount for Additional Services is allocated below under this Section 4.) In addition to the not-to-exceed compensation specified above, CITY has set aside the not -to- exceed compensation amount of One Hundred Thousand Dollars ($100,000.00) for the performance of Additional Services (as defined below). The total compensation for performance of the Services, Additional Services and any reimbursable expenses specified in Exhibit C, shall Two Million Eight Hundred Seventy Thousand Dollars ($2,870,000), as detailed in Exhibit C. “Additional Services” means any work that is determined by CITY to be necessary for the proper completion of the Project, but which is not included within the Scope of Services described at Exhibit A. CITY may elect to, but is not required to, authorize A dditional Services up to the maximum amount of compensation set forth for Additional Services in this Section 4. CONSULTANT shall provide Additional Services only by advanced, written authorization from CITY as detailed in this Section. Additional Services, if any, shall be authorized by CITY with a Task Order assigned and authorized by CITY’s Project Manager, as identified in Section 13 (Project Management). Each Task Order shall be in substantially the same form as Exhibit A -1, entitled “PROFESSIONAL SERVICES TASK ORDER”. Each Task Order shall contain a specific scope of services, schedule of performance and maximum compensation amount, in accordance with the provisions of this Agreement. Compensation for Additional Services shall be specified by CITY in the Task Order, based on whichever is lowest: the compensation structure set forth in Exhibit C, the hourly rates set forth in Exhibit C-1, or a negotiated lump sum. To accept a Task Order, CONSULTANT shall sign the Task Order and return it to CITY’s Project Manager within the time specified by the Project Manager, and upon authorization by CITY (defined as counter-signature by the CITY Project Manager), the fully executed Task Order shall become part of this Agreement. The cumulative total compensation to CONSULTANT for all Task Orders authorized under this Agreement shall not exceed the amount of compensation set forth for Additional Services in this Section 4. CONSULTANT shall only be compensated for Additional Services performed under an authorized Task Order and only up to the maximum amount of compensation set forth for Additional Services in this Section 4. Performance of and payment for any Additional Services are subject to all requirements and restrictions in this Agreement.” Docusign Envelope ID: 57BCB9CE-AD42-4F27-A3F8-6069FD6EC900 Item 6 Attachment A - HdL Contract, C23187298C Amendment No.1        Item 6: Staff Report Pg. 8  Packet Pg. 132 of 607  Vers.: Aug. 5, 2019 Page 3 of 12 SECTION 4. The following exhibit(s) to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby incorporated in full into this Amendment and into the Contract by this reference: a. Exhibit “A” entitled “SCOPE OF SERVICES”, AMENDED, REPLACES PREVIOUS. b. Exhibit “B” entitled “SCHEDULE OF PERFORMANCE”, AMENDED, REPLACES PREVIOUS. c. Exhibit “C” entitled “COMPENSATION”, AMENDED, REPLACES PREVIOUS. d. Exhibit “C-1” entitled “SCHEDULE OF RATES”, AMENDED, REPLACES PREVIOUS. SECTION 5. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 6. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) Docusign Envelope ID: 57BCB9CE-AD42-4F27-A3F8-6069FD6EC900 Item 6 Attachment A - HdL Contract, C23187298C Amendment No.1        Item 6: Staff Report Pg. 9  Packet Pg. 133 of 607  Vers.: Aug. 5, 2019 Page 4 of 12 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO City Manager APPROVED AS TO FORM: City Attorney or Designee (Contract over $25k) HINDERLITER DE LLAMAS & ASSOCIATES (HDL) Officer 1 By: Name: Title: Officer 2 (Required for Corp. or LLC) By: Name: Title: Attachments: - EXHIBIT A – SCOPE OF SERVICES, AMENDMENT NO.1 (AMENDED, REPLACES PREVIOUS) - EXHIBIT B – SCHEDULE OF PERFORMANCE, AMENDMENT NO.1 (AMENDED, REPLACES PREVIOUS) - EXHIBIT C – COMPENSATION, AMENDMENT NO.1 (AMENDED, REPLACES PREVIOUS) - EXHIBIT C-1 – SCHEDULE OF RATES, AMENDMENT NO.1 (AMENDED, REPLACES PREVIOUS) Docusign Envelope ID: 57BCB9CE-AD42-4F27-A3F8-6069FD6EC900 Vice President Robert Gray CFO Richard Park Item 6 Attachment A - HdL Contract, C23187298C Amendment No.1        Item 6: Staff Report Pg. 10  Packet Pg. 134 of 607  Vers.: Aug. 5, 2019 Page 5 of 12 EXHIBIT A SCOPE OF SERVICES, AMENDMENT NO.1 (AMENDED, REPLACES PREVIOUS) CONSULTANT shall provide the Services detailed in this Exhibit A, entitled “SCOPE OF SERVICES”. CONSULTANT shall provide the Services detailed in this Exhibit A, entitled “SCOPE OF SERVICES”. Notwithstanding any provision herein to the contrary, CONSULTANT’s duties and services described in this Scope of Services shall not include preparing or assisting CITY with any portion of CITY’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or addi tional contract with CITY. CITY shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. CONSULTANT’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. CONSULTANT shall cooperate with CITY to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by CONSULTANT pursuant to this Scope of Services CONSULTANT (HdL) will provide the following monthly recurring services relative to the administration, collection, enforcement, compliance, and audit activities for the City’s business tax and business registry certificate program: Task 1: 1. Operations Management Services 1.1. Establish and maintain database of businesses for the business registry certificate program and business tax. 1.2. Receive and process, in a timely fashion: 1.2.1. Business registry applications, renewals and payments, and. 1.2.2. Business tax filings, amended returns, and payments. 1.3. Renewal and payment notices: 1.3.1. Business registry renewal notices will be sent renewal notices to active businesses within 30 days of the renewal period end date or at another interval specified by CITY. 1.3.2. Business tax payment reminder notices will be sent within 30 days of the tax payment due date or at another interval specified by CITY. 1.4. Provide businesses multiple options for submitting applications, renewals, tax filing, payments, or support requests (including via website, email, mail, phone, and fax). 1.4.1. Have experience and capabilities to process business payments, renewals, delinquent payments and ongoing monitoring and administration of CITY’s business registry certificate program and business tax, as described in the CITY’s municipal code, ordinances, policies and program procedure manuals. 1.4.2. Consultant specialists will be available for live interactions Monday through Friday, 8:00am to 5:00pm Pacific). 1.4.3. Respond to business correspondence via return phone call or written correspondence within 24 hours. 1.5. Remit revenue to CITY no less than monthly, along with detail of business registry Docusign Envelope ID: 57BCB9CE-AD42-4F27-A3F8-6069FD6EC900 Item 6 Attachment A - HdL Contract, C23187298C Amendment No.1        Item 6: Staff Report Pg. 11  Packet Pg. 135 of 607  Vers.: Aug. 5, 2019 Page 6 of 12 applications, business tax filings, and any additional documentation. 1.6. Provide CITY staff access to website portal offering business registry inquiry, reporting, and electronic department approval capabilities. Task 2: 2. Compliance Services: 1) Identify and register businesses which are subject to business registry certificate program and/or business tax, 2) collect known debt as pertains to business registry certificate and/or business tax, and 3) identify under-reported registration fee and/or tax liability. 2.1. Discovery Services 2.1.1. Develop a list of businesses subject to CITY business registry certificate or taxation. 2.1.2. Notify non-compliant businesses of their options to comply or dispute their non- compliant status. Notification and support to businesses will be facilitated through the website, mail, email, phone and/or fax. 2.1.3. Review information and forms submitted by the business for completion and accuracy, inclusive of any additional required documentation (i.e. home occupation permit). All submissions are filed and stored electronically and made available to CITY upon request. 2.1.4. Provide businesses with detailed invoicing and options to pay via website, mail, and phone. 2.1.5. Remit revenue to CITY no less than monthly, along with detail of business registry applications, business tax filings, and any additional documentation. 2.2. Collection Services 2.2.1. Identify businesses subject to CITY business registry certificate or taxation which have known debt to CITY and have failed to pay within an appropriate time frame. 2.2.2. Notify businesses of their options to comply or dispute their non-compliant status. 2.2.3. Provide businesses with detailed invoicing and options to pay via website, mail and phone. 2.2.4. Remit revenue to CITY no less than monthly, along with detail of business registry applications, business tax filings, and any additional documentation. 2.3. Audit Services 2.3.1. Identify potential under-reporting and/or misclassified businesses. 2.3.2. Audit businesses mutually agreed to by CITY and CONSULTANT that are identified as potential under-reporting businesses. 2.3.3. Submit audit summaries to CITY and discuss further actions. 2.3.4. Educate businesses on proper reporting practices. 2.3.5. Invoice and collect identified delinquencies. 3. Payment Processing – services include PCI compliant payment processing services powered by FIS Global, which supports both credit card (taxpayer funded) and eCheck (CITY funded) transactions. Task 3: 3.1. CITY Responsibilities Docusign Envelope ID: 57BCB9CE-AD42-4F27-A3F8-6069FD6EC900 Item 6 Attachment A - HdL Contract, C23187298C Amendment No.1        Item 6: Staff Report Pg. 12  Packet Pg. 136 of 607  Vers.: Aug. 5, 2019 Page 7 of 12 3.1.1. As a condition to its receipt of the Service, CITY shall execute and deliver any and all applications, agreements, certifications or other documents required by FIS Global, Networks or other third parties whose consent or approval is necessary for the processing of Transactions by FIS Global. “Network” is an entity or association that operates, under a common service mark, a system which permits participants to authorize, route, and settle Transactions among themselves, including, for example, networks operated by VISA USA and Mastercard, Inc., NYCE Corporation, American Express, and Discover. 3.1.2. CITY hereby grants CONSULTANT the full right, power and authority to request, receive and review any Data or records reflected in a Transaction report. CITY represents and warrants that it has the full right and authority to grant these rights. Docusign Envelope ID: 57BCB9CE-AD42-4F27-A3F8-6069FD6EC900 Item 6 Attachment A - HdL Contract, C23187298C Amendment No.1        Item 6: Staff Report Pg. 13  Packet Pg. 137 of 607  Vers.: Aug. 5, 2019 Page 8 of 12 EXHIBIT B SCHEDULE OF PERFORMANCE CONSULTANT shall perform the Services so as to complete each milestone within the number of days/weeks specified below. The time to complete each milestone may be increased or decreased by mutual written agreement of the Project Managers for CONSULTANT and CITY so long as all work is completed within the term of the Agreement. CONSULTANT shall provide a detailed schedule of work consistent with the schedule below within 2 weeks of receipt of the notice to proceed (“NTP”) from the CITY. Milestones Completion Number of Days/Weeks (as specified below) from NTP 1. Task 1: Operations Management Services Recurring monthly service within term of Agreement, with first collection cycle beginning October 2023; filing and collection occurring quarter beginning January 2024. 2. Task 2: Compliance Services a. Discovery b. Collection c. Audit Recurring monthly service within term of Agreement. 3. Task 3: Payment Processing Recurring monthly service within term of Agreement. Optional Schedule of Performance Provision for On-Call or Additional Services Agreements. (This provision only applies if checked and only applies to on-call agreements per Section 1 or agreements with Additional Services per Section 4.) The schedule of performance shall be as provided in the approved Task Order, as detailed in Section 1 (Scope of Services) in the case of on-call Services, or as detailed in Section 4 in the case of Additional Services, provided in all cases that the schedule of performance shall fall within the term as provided in Section 2 (Term) of this Agreement. Docusign Envelope ID: 57BCB9CE-AD42-4F27-A3F8-6069FD6EC900 Item 6 Attachment A - HdL Contract, C23187298C Amendment No.1        Item 6: Staff Report Pg. 14  Packet Pg. 138 of 607  Vers.: Aug. 5, 2019 Page 9 of 12 EXHIBIT C COMPENSATION, AMENDMENT NO.1 (AMENDED, REPLACES PREVIOUS) AMENDMENT NO.1 AMENDMENT NO.1 BUDGET SCHEDULE RATE EST. UNIT NOT TO EXCEED AMOUNT (5 YEARS) YEAR 1 FY 2024 (10/1/2023- 6/30/2024) YEAR 2 FY 2025 YEAR 3 FY 2026 YEAR 4 FY 2027 YEAR 5 FY 2028 TASK 1: Operations Management Services Includes all sub-tasks under Task 1 of Scope of Services. Fees are increase as of July 1 of each year based on the 12-month Bay Area Consumer Price Index (Urban Wage Earners and Clerical Workers, San Francisco-Oakland-San Jose) as of March 31, not to exceed 5% Max. Annual CPI Adj 4% 4% Per processed account fee - any account for which an application or renewal/return was processed, or active account which was sent a renewal notice $17.00 8,000 $640,000.00 $85,000.00 $85,000.00 $130,000.00 $170,000.00 $170,000.00 TASK 2: Compliance Services Docusign Envelope ID: 57BCB9CE-AD42-4F27-A3F8-6069FD6EC900 Item 6 Attachment A - HdL Contract, C23187298C Amendment No.1        Item 6: Staff Report Pg. 15  Packet Pg. 139 of 607  Vers.: Aug. 5, 2019 Page 10 of 12 2.1: Discovery Services Contingency percentage applies to all monies received for the current tax/license period and any other period collected (including monies received for taxes, penalties, interest, and fees). In the event that CITY discovers a non-compliant business and report to CONSULTANT, activity will be categorized as a collection service effort rather than discover effort. 35% 170,000 $260,000.00 $60,000.00 $60,000.00 $60,000.00 $40,000.00 $40,000.00 2.2: Collection Services Contingency percentage applies to revenues received as a result of compliance services. 25% 1,600,000 $1,700,000.00 $200,000.00 $450,000.00 $400,000.00 $350,000.00 $300,000.00 2.3: Audit Services Contingency percentage applies to revenues received as a result of audit services. 35% 115,000 $160,000.00 N/A N/A $40,000.00 $60,000.00 $60,000.00 Sub-Total Compliance Services $2,120,000.00 $260,000.00 $510,000.00 $500,000.00 $450,000.00 $400,000.00 TASK 3: Payment Processing Taxpayer Funded: Credit and debit card processing CITY authorizes CONSULTANT to collect convenience fee from taxpayer at the time of payment. 2.90% N/A N/A N/A N/A N/A N/A N/A Taxpayer Funded: Returned payment/NSF fee, each occurrence. 25% N/A N/A N/A N/A N/A N/A N/A City Funded: ACH/eCheck processing per transaction fee. $0.50 2,000 $5,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 TOTAL BASIC SERVICES Docusign Envelope ID: 57BCB9CE-AD42-4F27-A3F8-6069FD6EC900 Item 6 Attachment A - HdL Contract, C23187298C Amendment No.1        Item 6: Staff Report Pg. 16  Packet Pg. 140 of 607  Vers.: Aug. 5, 2019 Page 11 of 12 REIMBURSEABLE EXPENSES $5,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 ADDITIONAL SERVICES OR CONTINGENCY $100,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 TOTAL NOT-TO-EXCEED $2,870,000.00 $367,000.00 $617,000.00 $652,000.00 $642,000.00 $592,000.00 Docusign Envelope ID: 57BCB9CE-AD42-4F27-A3F8-6069FD6EC900 Item 6 Attachment A - HdL Contract, C23187298C Amendment No.1        Item 6: Staff Report Pg. 17  Packet Pg. 141 of 607  Vers.: Aug. 5, 2019 Page 12 of 12 EXHIBIT C-1 COMPENSATION, AMENDMENT NO.1 (AMENDED, REPLACES PREVIOUS) YEAR 1 through 5, ADDITIONAL SERVICES Title Hourly Rate Principal $325 Programmer $295 Senior Analyst $245 Analyst $195 Docusign Envelope ID: 57BCB9CE-AD42-4F27-A3F8-6069FD6EC900 Item 6 Attachment A - HdL Contract, C23187298C Amendment No.1        Item 6: Staff Report Pg. 18  Packet Pg. 142 of 607  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Administrative Services Meeting Date: October 20, 2025 Report #:2509-5196 TITLE Approve Contract Amendment No. 1 to Contract No. C25193598 with Fairbank, Maslin, Maullin, Metz, and Associates (FM3) in the Amount of $26,775 for one Additional Poll (Four Polls, Total) for the Potential November 2026 Ballot Measure for a Total Not to Exceed Amount of $153,000 and Approve Budget Amendments in the General Fund and the Cubberley Property Infrastructure Fund; CEQA Status: Not a Project RECOMMENDATION Staff recommends that the City Council: 1. Approve and authorize the City Manager or designee to execute Amendment No. 1 to Contract No. C25193598 with Fairbank, Maslin, Maullin, Metz, and Associates (FM3) (Attachment A) for one additional poll in an amount not-to-exceed $26,775 for consultant services related to the November 2026 ballot measure for the Cubberley Project. This amendment results in a revised total contract not-to-exceed amount of $153,000 and 2. Amend the FY 2026 Budget Appropriation (requires 2/3 approval) for the : a. General Fund by: i. Increasing the transfer to the Cubberley Property Infrastructure Fund by $700,000, and ii. Decreasing the Real Property Investment Reserve by $700,000 b. Cubberley Property Infrastructure Fund by: i. Increasing the transfer from the General Fund by $700,000, and ii. Increasing the Cubberley Community Center Redevelopment Capital Improvement Project (CB-26000) by $700,000. BACKGROUND Fairbank, Maslin, Maullin, Metz, and Associates (FM3) is engaged to conduct public opinion research on the November 2026 ballot measure for the Cubberley Project. Staff’s updated Item 7 Item 7 Staff Report        Item 7: Staff Report Pg. 1  Packet Pg. 143 of 607  workplan presented to the City Council on June 10, 20251 included three rounds of polling: the first poll released in April 2025, the second released November 2025, and the third and final released in April 2026. The contract with FM3 was approved by the City Council on February 24, 20242 and totaled $126,225. These services were exempted from solicitation under the City Manger’s authority (PAMC 2.30.360(b)(2) based on timelines established in the Cubberley workplan and known expertise of FM3 with the City and other surrounding areas. As the Cubberley project has advanced a fourth poll is now recommended. Adding a fourth poll increases the total not-to-exceed amount of the contract from $126,225 to $153,000. The original FM3 contract was one of several contracts funded by the General Fund Real Property Reserve that was established to support real property acquisition activities. The FY 2025 Adopted Operating Budget included $1.0 million and the FY 2026 Adopted Operating Budget includes $0.7 million for this reserve. Various Council actions in FY 2025 transferred the $1.0 million reserve to the Cubberley Community Center Redevelopment CIP Project (CB- 26000)2,3,4. Funding is to be used for the Cubberley Master Plan, CEQA environmental review, public opinion research activities, ballot measure strategy consulting services and other associated costs. ANALYSIS On August 5, 2025, staff met with the Cubberley Ad Hoc Committee and recommended that an additional poll be added to the workplan. In the first poll, likely voters communicated three priorities in support of a bond measure: 1.Building Standards: Palo Alto residents deserve a community center that is modern, safe, and accessible to the entire community, 2.Early Childhood Education: this project will create a dedicated space for childcare and early childhood education for families from all walks of life, and 3.Affordability: Palo Alto should invest in creating an affordable, accessible place where people can gather to learn, play, read, enjoy the arts, experience joy, and connect with one another. The additional poll will assist with narrowing concepts and priorities to help inform the Cubberley master planning process and develop the ballot measure question. Staff will discuss the next and second round of polling during the October 20, 2025 Cubberley Project Study Session. The next, or second poll, will be launched in early November 2025. The third poll will 1 City Council, June 10, 2025: https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=83442 2 City Council, February 24, 2025: https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=83267 3 City Council, December 2, 2024: https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=83117 4 City Council, December 16, 2024: https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=83167 Item 7 Item 7 Staff Report        Item 7: Staff Report Pg. 2  Packet Pg. 144 of 607  be launched in February/March 2026, and the final round launched in May 2026. The third and the final rounds of polling will test potential ballot measure language. FISCAL/RESOURCE IMPACT Table 1: Estimated Cubberley Costs FY 2025 FY 2026 Council Status Total Costs Master Plan Update (Concordia) $631,966 Approved $631,966 CEQA Environmental Review (Rincon) 202,322 Approved 202,322 Ballot Measure Polling (FM3)43,988 $109,012 $26,775 Contract Amendment Pending 153,000 Strategy Consultant (Lew Edwards Group) 27,000 81,000 Approved 108,000 Municipal Advisor (PFM)20,000 Below Authority Level 20,000 Legal Counsel 85,000 Below Authority Level 85,000 Geotech and Surveying 17,545 Below Authority Level 17,545 Engagement & Outreach Materials 13,795 51,000 Below Authority Level 64,795 Limited Term Staff Augmentation 100,000 Pending 100,000 General Expenses 100,000 Pending 100,000 Contractual Services 217,372 Pending 217,372 Total Estimated Costs $919,071 $780,929 $1,700,000 Item 7 Item 7 Staff Report        Item 7: Staff Report Pg. 3  Packet Pg. 145 of 607  STAKEHOLDER ENGAGEMENT Community outreach and stakeholder engagement efforts for the project have been extensive and remain a central component of the overall process. The current focus is to encourage robust community participation through master planning meetings and associated polling activities. ENVIRONMENTAL REVIEW California Environmental Quality Control Act (CEQA) review is underway for the Cubberley Master Plan Project and will be brought to the City Council at a future date. Council action on this item is not a project defined by CEQA because voter polling is organizational administrative activity that will not result in a direct or indirect physical change in the environment. CEQA Guidelines section 15378(b)(5). ATTACHMENTS Attachment A: Amendment No 1 to Contract No. C25193598 with FM3 APPROVED BY: Lauren Lai, Administrative Services Director Item 7 Item 7 Staff Report        Item 7: Staff Report Pg. 4  Packet Pg. 146 of 607  Vers.: Aug. 5, 2019 Page 1 of 10 AMENDMENT NO. 1 TO CONTRACT NO. C25193598 BETWEEN THE CITY OF PALO ALTO AND FAIRBANK, MASLIN, MAULLIN, METZ & ASSOCIATES, INC. This Amendment No. 1 (this “Amendment”) to Contract No. C25193598 (the “Contract” as defined below) is entered into as of October 20, 2025, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and FAIRBANK, MASLIN, MAULLIN, METZ & ASSOCIATES, INC., a California Corporation, located at 2054 University Ave., Suite 600, Berkeley CA 94704 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of assessing and conducting research on public responses in connection with development of a Master Plan and placement of a General Obligation Bond Measure on the November 2026 Election Ballot for the Cubberley Project (the “Project”), as detailed therein. B. The Parties now wish to amend the Contract in order to (1) add to the Scope of Services, (2) conduct additional On-call Services by increasing the total not-to-exceed compensation amount by Twenty Six Thousand Seven Hundred and Seventy Five Dollars ($26,775) from One Hundred Twenty Six Thousand Two Hundred Twenty Five Dollars ($126,225) to a new not-to-exceed compensation amount of One Hundred Fifty Three Thousand Dollars ($153,000), (3) update the Schedule of Performance and (4) update schedule of rates, as detailed herein. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. C25193598 between CONSULTANT and CITY, dated February 24, 2025. b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 4, “NOT TO EXCEED COMPENSATION” of the Contract is hereby amended to read as follows: Docusign Envelope ID: E078DD8F-4C5A-4701-83BE-5D85D4FD7D93 Item 7 Attachment A - Amendment No 1 to Contract No. C25193598 with FM3        Item 7: Staff Report Pg. 5  Packet Pg. 147 of 607  Vers.: Aug. 5, 2019 Page 2 of 10 The compensation to be paid to CONSULTANT for performance of the Services shall be based on the compensation structure detailed in Exhibit C, entitled “COMPENSATION,” including any reimbursable expenses specified therein, and the maximum total compensation shall not exceed One Hundred Fifty-Three Thousand Dollars ($153,000). The hourly schedule of rates, if applicable, is set out in Exhibit C-1, entitled “SCHEDULE OF RATES.” Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation set forth in this Section 4 shall be at no cost to the CITY. Optional Additional Services Provision (This provision applies only if checked and a not-to-exceed compensation amount for Additional Services is allocated below under this Section 4.) In addition to the not-to-exceed compensation specified above, CITY has set aside the not-to-exceed compensation amount of Zero ($0) for the performance of Additional Services (as defined below). The total compensation for performance of the Services, Additional Services and any reimbursable expenses specified in Exhibit C, shall not exceed One Hundred Fifty-Three Thousand Dollars ($153,000), as detailed in Exhibit C. “Additional Services” means any work that is determined by CITY to be necessary for the proper completion of the Project, but which is not included within the Scope of Services described at Exhibit A. CITY may elect to, but is not required to, authorize Additional Services up to the maximum amount of compensation set forth for Additional Services in this Section 4. CONSULTANT shall provide Additional Services only by advanced, written authorization from CITY as detailed in this Section. Additional Services, if any, shall be authorized by CITY with a Task Order assigned and authorized by CITY’s Project Manager, as identified in Section 13 (Project Management). Each Task Order shall be in substantially the same form as Exhibit A-1, entitled “PROFESSIONAL SERVICES TASK ORDER”. Each Task Order shall contain a specific scope of services, schedule of performance and maximum compensation amount, in accordance with the provisions of this Agreement. Compensation for Additional Services shall be specified by CITY in the Task Order, based on whichever is lowest: the compensation structure set forth in Exhibit C, the hourly rates set forth in Exhibit C-1, or a negotiated lump sum. To accept a Task Order, CONSULTANT shall sign the Task Order and return it to CITY’s Project Manager within the time specified by the Project Manager, and upon authorization by CITY (defined as counter-signature by the CITY Project Manager), the fully executed Task Order shall become part of this Agreement. The cumulative total compensation to CONSULTANT for all Task Orders authorized under this Agreement shall not exceed the amount of compensation set forth for Additional Services in this Section 4. CONSULTANT shall only be compensated for Additional Services performed under an authorized Task Order and only up to the maximum amount of compensation set forth for Additional Services in this Section 4. Performance of and payment for any Additional Services are subject to all requirements and restrictions in this Agreement. Docusign Envelope ID: E078DD8F-4C5A-4701-83BE-5D85D4FD7D93 Item 7 Attachment A - Amendment No 1 to Contract No. C25193598 with FM3        Item 7: Staff Report Pg. 6  Packet Pg. 148 of 607  Vers.: Aug. 5, 2019 Page 3 of 10 SECTION 3. The following exhibit(s) to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby incorporated in full into this Amendment and into the Contract by this reference: a. Exhibit “A” entitled “SCOPE OF SERVICES, AMENDMENT NO. 1”, AMENDED, REPLACES PREVIOUS. b. Exhibit “B” entitled “SCHEDULE OF PERFORMANCE, AMENDMENT NO. 1”, AMENDED, REPLACES PREVIOUS. c. Exhibit “C” entitled “COMPENSATION, AMENDMENT NO. 1”, AMENDED, REPLACES PREVIOUS. d. Exhibit “C-1” entitled “SCHEDULE OF RATES, AMENDMENT NO. 1”, AMENDED, REPLACES PREVIOUS. SECTION 4. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 5. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) Docusign Envelope ID: E078DD8F-4C5A-4701-83BE-5D85D4FD7D93 Item 7 Attachment A - Amendment No 1 to Contract No. C25193598 with FM3        Item 7: Staff Report Pg. 7  Packet Pg. 149 of 607  Vers.: Aug. 5, 2019 Page 4 of 10 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO City Manager APPROVED AS TO FORM: City Attorney or designee FAIRBANK, MASLIN, MAULLIN, METZ & ASSOCIATES, INC. Officer 1 By: Name: Title: Officer 2 By: Name: Attachments: EXHIBIT “A” entitled “SCOPE OF SERVICES, AMENDMENT NO. 1” (AMENDED, REPLACES PREVIOUS) EXHIBIT “B” entitled “SCHEDULE OF PERFORMANCE, AMENDMENT NO. 1” (AMENDED, REPLACES PREVIOUS) EXHIBIT “C” entitled “COMPENSATION, AMENDMENT NO. 1” (AMENDED, REPLACES PREVIOUS) EXHIBIT “C-1” entitled “SCHEDULE OF RATES, AMENDMENT NO. 1” (AMENDED, REPLACES PREVIOUS) Docusign Envelope ID: E078DD8F-4C5A-4701-83BE-5D85D4FD7D93 Miranda Everitt Partner Partner and COO Curt Below Item 7 Attachment A - Amendment No 1 to Contract No. C25193598 with FM3        Item 7: Staff Report Pg. 8  Packet Pg. 150 of 607  Vers.: Aug. 5, 2019 Page 5 of 10 EXHIBIT A SCOPE OF SERVICES, AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS) CONSULTANT shall provide the Services detailed in this Exhibit A, entitled “SCOPE OF SERVICES”. Notwithstanding any provision herein to the contrary, CONSULTANT’s duties and services described in this Scope of Services shall not include preparing or assisting CITY with any portion of CITY’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with CITY. CITY shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. CONSULTANT’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. CONSULTANT shall cooperate with CITY to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by CONSULTANT pursuant to this Scope of Services. CONSULTANT shall conduct research assessing potential approaches for the CITY to consider in the Cubberley Project and in the November 2026 election. Research will be performed as follows: Task 1: CONSULTANT shall conduct surveys with the following specifications: Questionnaire: Four (4) 15-to 20-minute questionnaires to assess public reactions to various components of a potential tax options. Work includes drafting polling outlines and questions, for staff, political strategy consultant, and City Council review, prior to conducting the surveys. Methodology: Dual-mode survey obtaining interviews via cell phone, landline, email and text message invitation Sample 400 to 600 voters likely to participate in the November 2026 election Questionnaire 15 to 20 minutes Community Engagement and Outreach for the Site Master Plan: a) A community needs survey to assess perceived need for funding for a community center, and priorities in its design. This survey could also evaluate voter willingness to pay at the household level for a new center. The survey could also track key community satisfaction questions such as quality of life, satisfaction with specific services, and/or approval ratings for specific departments, as well as any other topics of interest to the city. Potential General Obligation Bond Measure: Docusign Envelope ID: E078DD8F-4C5A-4701-83BE-5D85D4FD7D93 Item 7 Attachment A - Amendment No 1 to Contract No. C25193598 with FM3        Item 7: Staff Report Pg. 9  Packet Pg. 151 of 607  Vers.: Aug. 5, 2019 Page 6 of 10 b) A baseline survey to assess potential ballot measure language, willingness to pay at the household level, the importance of a range of project elements, and messaging for and against a measure. This could be conducted early in 2026. c) A tracking survey in the weeks before a ballot measure placement vote, assessing viability of the 75-word title and summary, tracking key perceptions, and messaging for and against a measure. A tracking survey is typically shorter than a baseline survey, and often has a slightly smaller sample size. Task 2: Following completion of the survey, the CONSULTANT shall provide the following deliverables: • A questionnaire with the topline results of the survey for easy reference. • A complete set of crosstabs in an easy-to-read, comprehensive format. • Verbatim responses to any open-ended questions. • A complete analysis of survey results in PowerPoint. • A presentation of the survey results. Docusign Envelope ID: E078DD8F-4C5A-4701-83BE-5D85D4FD7D93 Item 7 Attachment A - Amendment No 1 to Contract No. C25193598 with FM3        Item 7: Staff Report Pg. 10  Packet Pg. 152 of 607  Vers.: Aug. 5, 2019 Page 7 of 10 EXHIBIT B SCHEDULE OF PERFORMANCE, AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS) CONSULTANT shall perform the Services so as to complete each milestone within the number of days/weeks specified below. The time to complete each milestone may be increased or decreased by mutual written agreement of the Project Managers for CONSULTANT and CITY so long as all work is completed within the term of the Agreement. CONSULTANT shall provide a detailed schedule of work consistent with the schedule below within 2 weeks of receipt of the notice to proceed (“NTP”) from the CITY. Milestones Number of Days/Weeks (as specified below) 1. a. Assess Community Needs Summer 2025 2. b. Baseline for Potential Ballot Measure Fall 2025/2026 3. c. Tracking for Potential Ballot Measure Winter/Spring 2026 4. d. Tracking for Potential Ballot Measure Spring/Summer 2026 Docusign Envelope ID: E078DD8F-4C5A-4701-83BE-5D85D4FD7D93 Item 7 Attachment A - Amendment No 1 to Contract No. C25193598 with FM3        Item 7: Staff Report Pg. 11  Packet Pg. 153 of 607  Vers.: Aug. 5, 2019 Page 8 of 10 EXHIBIT C COMPENSATION, AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS) CITY agrees to compensate CONSULTANT for Services performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below. Compensation shall be calculated based on the rate schedule attached as Exhibit C-1 up to the not to exceed budget amount for each task set forth below. CITY’s Project Manager may approve in writing the transfer of budget amounts between any of the tasks or categories listed below, provided that the total compensation for the Services, including any specified reimbursable expenses, and the total compensation for Additional Services (if any, per Section 4 of the Agreement) do not exceed the amounts set forth in Section 4 of this Agreement. CONSULTANT agrees to complete all Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4), within this/these amount(s). Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth in this Agreement shall be at no cost to the CITY. BUDGET SCHEDULE TASK NOT TO EXCEED AMOUNT $153,000 0 Total for Services and Reimbursable Expenses $153,000 Maximum Total Compensation $153,000 Docusign Envelope ID: E078DD8F-4C5A-4701-83BE-5D85D4FD7D93 Item 7 Attachment A - Amendment No 1 to Contract No. C25193598 with FM3        Item 7: Staff Report Pg. 12  Packet Pg. 154 of 607  Vers.: Aug. 5, 2019 Page 9 of 10 REIMBURSABLE EXPENSES CONSULTANT’S ordinary business expenses, such as administrative, overhead, administrative support time/overtime, information systems, software and hardware, photocopying, telecommunications (telephone, internet), in-house printing, insurance and other ordinary business expenses, are included within the scope of payment for Services and are not reimbursable expenses hereunder. Reimbursable expenses, if any are specified as reimbursable under this section, will be reimbursed at actual cost. The expenses (by type, e.g. travel) for which CONSULTANT will be reimbursed are: NONE up to the not-to-exceed amount of: $0.00. Docusign Envelope ID: E078DD8F-4C5A-4701-83BE-5D85D4FD7D93 Item 7 Attachment A - Amendment No 1 to Contract No. C25193598 with FM3        Item 7: Staff Report Pg. 13  Packet Pg. 155 of 607  Vers.: Aug. 5, 2019 Page 10 of 10 EXHIBIT C-1 SCHEDULE OF RATES COMPENSATION, AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS) CONSULTANT’s schedule of rates is as follows: Hourly Rate Tier $230 Partner $170 Senior Vice President $145 Manager $115 Senior Analyst/Researcher $90 Analyst $60 Administrative/Associate Docusign Envelope ID: E078DD8F-4C5A-4701-83BE-5D85D4FD7D93 Item 7 Attachment A - Amendment No 1 to Contract No. C25193598 with FM3        Item 7: Staff Report Pg. 14  Packet Pg. 156 of 607  Certificate Of Completion Envelope Id: E078DD8F-4C5A-4701-83BE-5D85D4FD7D93 Status: Completed Subject: Complete with Docusign: Final Amend No.1 (C25193598) FM 3.pdf Source Envelope: Document Pages: 10 Signatures: 2 Envelope Originator: Certificate Pages: 2 Initials: 0 Alice Harrison AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 250 Hamilton Ave Palo Alto , CA 94301 alice.harrison@paloalto.gov IP Address: 170.85.54.83 Record Tracking Status: Original 9/23/2025 10:49:14 AM Holder: Alice Harrison alice.harrison@paloalto.gov Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Palo Alto Location: Docusign Signer Events Signature Timestamp Miranda Everitt Miranda@fm3research.com Partner Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 150.252.241.8 Sent: 9/23/2025 10:52:55 AM Resent: 9/23/2025 11:09:24 AM Viewed: 9/23/2025 11:10:21 AM Signed: 9/23/2025 11:10:50 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Curt Below Curt@fm3research.com Partner and COO Security Level: Email, Account Authentication (None)Signature Adoption: Drawn on Device Using IP Address: 150.252.241.1 Sent: 9/23/2025 11:10:51 AM Viewed: 9/23/2025 11:26:14 AM Signed: 9/23/2025 11:26:24 AM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cayla Koga cayla.koga@paloalto.gov Administrative Assistant City of Palo Alto Security Level: Email, Account Authentication (None) Sent: 9/23/2025 11:26:25 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Item 7 Attachment A - Amendment No 1 to Contract No. C25193598 with FM3        Item 7: Staff Report Pg. 15  Packet Pg. 157 of 607  Carbon Copy Events Status Timestamp Christine Paras christine.paras@paloalto.gov Asst. Director Administrative Services City of Palo Alto Security Level: Email, Account Authentication (None) Sent: 9/23/2025 11:26:26 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Alyssa Ching alyssa.ching@paloalto.gov Administrative Assistant Security Level: Email, Account Authentication (None) Sent: 9/23/2025 11:26:26 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 9/23/2025 10:52:56 AM Envelope Updated Security Checked 9/23/2025 11:09:23 AM Envelope Updated Security Checked 9/23/2025 11:09:23 AM Envelope Updated Security Checked 9/23/2025 11:09:24 AM Certified Delivered Security Checked 9/23/2025 11:26:14 AM Signing Complete Security Checked 9/23/2025 11:26:24 AM Completed Security Checked 9/23/2025 11:26:26 AM Payment Events Status Timestamps Item 7 Attachment A - Amendment No 1 to Contract No. C25193598 with FM3        Item 7: Staff Report Pg. 16  Packet Pg. 158 of 607  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Public Works Meeting Date: October 20, 2025 Report #:2506-4891 TITLE Approval of Five Items to Support the Fire Station 4 Replacement Project PE-18004: 1) Construction Contract Number No. C26194287 with Beals Martin and Associates, Inc. in an Amount Not to Exceed $11,530,676 and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders to the Contract up to a Not-to-Exceed Amount $1,153,067; 2) Contract Amendment No. 1 to Contract No. S24188865 with Schaaf & Wheeler Consulting Civil Engineers to Extend the Contract Term Through April 30, 2027; 3) Contract Amendment No. 1 to Contract No. S23185811 with Earth Systems Pacific, Inc. to Extend the Contract Term Through February 28, 2027; 4) Amendment No. 1 to Contract C21179569 with Brown Reynolds Watford Architects, Inc. to Add $41,366, Increasing the Not-to-Exceed Amount to $838,514 and Extend the Contract Term Through June 30, 2027 for Construction Support Services; and (5) Amendment No. 1 to Contract C24189293A with Cumming Management Group, Inc. to Extend the Contract Term Through August 31, 2027; CEQA Status - Exempt under CEQA Guidelines Sections 15302 and 15303 RECOMMENDATION Staff recommends that the City Council: 1. Approve and Authorize the City Manager or their designee to execute Construction Contract Number No. C26194287 with Beals Martin and Associates, Inc. in an Amount Not to Exceed $11,530,676 for the Fire Station No. 4 Replacement Project, Capital Improvement Project PE-18004; 2. Authorize the City Manager or their designee to negotiate and execute one or more change orders to the contract with Beals Martin and Associates, Inc. for related, additional but unforeseen work that may develop during the project, the total value of which shall not exceed $1,153,067; 3. Approve and authorize the City Manager or their designee to execute Amendment No. 1 to Contract S24188865 with Schaaf & Wheeler Consulting Civil Engineers to extend the contract term through April 30, 2027 for construction support services; Item 8 Item 8 Staff Report        Item 8: Staff Report Pg. 1  Packet Pg. 159 of 607  4.Approve and authorize the City Manager or their designee to execute Amendment No. 1 to Contract S23185811 with Earth Systems Pacific to extend the contract term through June 30, 2027 for construction support services; 5.Approve and authorize the City Manager or their designee to execute Amendment No. 1 to Contract C21179569 with Brown Reynolds Watford Architects, Inc. to add $41,366, increasing the not-to-exceed amount of $838,514 and extend the contract term through June 30, 2027 for construction support services; and 6.Approve and authorize the City Manager or their designee to execute Amendment No. 1 to Contract C24189293A with Cumming Management Group, Inc. to extend the contract term through August 31, 2027 for construction management services. EXECUTIVE SUMMARY Approval of the attached construction contact and amendments to consultant agreements is the next step in the delivery of a new Fire Station No. 4. The requested authorizations of amendments are due to the added scope of including infrastructure for future Level 3 electric vehicle chargers for fire apparatus. BACKGROUND Fire Station No. 4 is located at 3600 Middlefield Road. The fire station was built in 1953, does not meet the Fire Department’s current or future needs, and does not effectively use the current 0.6-acre portion of the property. The City Council included the replacement of Fire Station No. 4 in the 2014 Council Infrastructure Plan. Brown Reynolds Watford Architects (BRW Architects) was contracted to design the new station in May 20221 and received Architectural Review Board (ARB) approval in September 2023. The new station will be 8,011 square feet and will house a crew of five personnel and the following apparatus: a fire engine, an ambulance, and a reserve engine. The design includes two drive- through apparatus bays and a separate reserve bay, living quarters, five bedrooms for the crew, exercise room, Captain’s office, and training room. The building will be a one-story, LEED- certified, all-electric building and meet current seismic, accessibility, and regulatory code requirements that are required to meet the Essential Services Buildings Seismic Safety Act (ESBSSA). In December 2024, the City expanded the project scope to include Level 3 electric vehicle charger infrastructure. This update aligns with the City’s Sustainability and Climate Action Plan (S/CAP) “80×30” goal—an initiative to reduce greenhouse gas emissions by 80% by the year 2030. The addition of EV charging stations prepares the facility for future electric fire and emergency vehicles, including an electric ambulance and fire engine. BRW Architects 1 City Council, May 23, 2022; Agenda Item #2; SR #11691, https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=81678 Item 8 Item 8 Staff Report        Item 8: Staff Report Pg. 2  Packet Pg. 160 of 607  conducted a feasibility study and submitted revised plans for permitting in March 2025. Construction is expected to begin in October 2025 and be completed by Spring 2027. In preparation for construction of the new fire station, the City completed a pre-qualification process for potential contractors for Fire Station No. 4 in Fall 2024. Nine submissions were received, and five bidders were qualified to bid. The City Council also approved the project to be “substantially complex” under Public Contract Code Section 7201, resulting in the construction contract including a higher retention amount of 10%.3 ANALYSIS Staff recommends approval of Contract No. C261942874 for the construction of the Fire Station No. 4 Replacement Project. Solicitation Process On June 30, 2025, a notice inviting formal bids for the Fire Station No. 4 Replacement Project was posted on OpenGov, the City’s eProcurement platform. The bidding period was 59 calendar days. Bids were received from two contractors on August 29, 2025. The bid details are listed on the attached Bid Summary (Attachment A). Table #1: Summary of Invitations for Bid Project Bid Name/Number Fire Station No. 4 Replacement Project (IFB 194287) Proposed Length of Project 18 months # of Bid Packages Downloaded by Contractors 126 # of Bid Packages Downloaded by Builder’s Exchanges 2 Total Days to Respond to Bid 59 calendar days Mandatory Pre-Bid Meeting? Yes Number of Company Attendees at Pre-bid Meeting 28 Number of Bids Received 2 Bid Price Range $11,530,676 to $12,413,000 Public Link to Solicitation https://procurement.opengov.com/portal/palo-alto- ca/projects/180044 Bids ranged from $11,530,676 to $12,413,000 and from 4% to 10% below the engineer’s estimate of $12,872,324. Staff reviewed the bids submitted and recommends the acceptance of the base bid and allowances submitted by Beals Martin and Associates, Inc. in the amount of $11,530,676, and that Beals Martin and Associates, Inc. be declared the lowest responsible bidder. The construction contingency amount of $1,153,067, which equals 10% of the contract 3 City Council, June 10, 2024; Agenda Item #5; SR #2405-2973, https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=82886 4 Beals Martin and Associates Inc. Construction Contract for Fire Station No. 4 Replacement Project (C26194287) https://www.paloalto.gov/files/assets/public/v/1/public-works/engineering-services/cip-contracts/c26194287- beals-martin-inc-fire-station-4-cc-final.pdf Item 8 Item 8 Staff Report        Item 8: Staff Report Pg. 3  Packet Pg. 161 of 607  value, is requested for related, additional, but unforeseen work which may develop during the project, implemented via City-approved Change Order. Item 8 Item 8 Staff Report        Item 8: Staff Report Pg. 4  Packet Pg. 162 of 607  FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 8 Item 8 Staff Report        Item 8: Staff Report Pg. 5  Packet Pg. 163 of 607  Fire Station No. 4 Replacement Project IFB #194287 Bid Item Description Engineer's Estimate Beals Martin and Associates, Inc. Gonsalves & Stronck Construction Company, Inc. Task 1 Base Bid 12,787,324.00$ 11,445,676.00$ 12,328,000.00$ Task 2 Public Art Allowance $ 10,000.00 10,000.00$ 10,000.00$ Task 3 Unforeseen Conditions Allowance $ 75,000.00 75,000.00$ 75,000.00$ Task 4 Reduce photovoltaic system from a 58 kW system to 15 kW system $ 279,500.00 75,921.00$ 60,000.00$ Subtotal 12,872,324.00$ 11,530,676.00$ 12,413,000.00$ Contingency 1,153,067.60$ 1,241,300.00$ Total Not-to-Exceed 12,683,743.60$ 13,654,300.00$ -10%-4% Under Under Date Completed: 08/28/2025 Deuctive Alternate Bid Total Item 8 Attachment A - IFB 194287 Bid Summary        Item 8: Staff Report Pg. 6  Packet Pg. 164 of 607  Vers.: Aug. 5, 2019 Page 1 of 4 AMENDMENT NO. 1 TO CONTRACT NO. S24188865 BETWEEN THE CITY OF PALO ALTO AND SCHAAF & WHEELER CONSULTING CIVIL ENGINEERS This Amendment No. 1 (this “Amendment”) to Contract No. S24188865 (the “Contract” as defined below) is entered into as of September 8, 2025, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and SCHAAF & WHEELER CONSULTING CIVIL ENGINEERS, a California corporation, located at4699 Old Ironsides Drive, Suite 350, Santa Clara, CA 95054 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A.The Contract (as defined below) was entered into by and between the Parties hereto for the provision of reviewing, certifying, and observing installation of the Storm Water Management Plan in connection with the construction of the new Fire Station No. 4, as detailed therein. B.Per PAMC 2.30.280(2), the Parties now wish to amend the Contract in order to extend the contract term through April 30, 2027, with no additional cost payable by the City, as detailed herein. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a.Contract. The term “Contract” shall mean Contract No. S24188865 between CONSULTANT and CITY. b.Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 2 “TERM” of the Contract is hereby amended to read as follows: “The term of this Agreement shall be from the date of its full execution through April 30, 2027 unless terminated earlier pursuant to Section 19 (Termination) of this Agreement.” SECTION 3. The following exhibit(s) to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby incorporated in full into this Amendment and into the Contract by this reference: Docusign Envelope ID: 7046FF15-FE36-43C7-BE84-8D6189F2FDF4 Item 8 Attachment B - Schaaf & Wheeler Consulting Civil Engineers Contract No. S24188865, Amendment No. 1        Item 8: Staff Report Pg. 7  Packet Pg. 165 of 607  Vers.: Aug. 5, 2019 Page 2 of 4 a.Exhibit “B” entitled “SCHEDULE OF PERFORMANCE, AMENDMENT NO. 1”, AMENDED, REPLACES PREVIOUS. SECTION 4. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 5. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) Docusign Envelope ID: 7046FF15-FE36-43C7-BE84-8D6189F2FDF4 Item 8 Attachment B - Schaaf & Wheeler Consulting Civil Engineers Contract No. S24188865, Amendment No. 1        Item 8: Staff Report Pg. 8  Packet Pg. 166 of 607  Vers.: Aug. 5, 2019 Page 3 of 4 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO _______________________________ City Manager APPROVED AS TO FORM: _____________________________ City Attorney or designee SCHAAF & WHEELER, CONSULTING CIVIL ENGINEERS Officer 1 By:_________________________ Name:______________________ Title:_______________________ Officer 2 By:_________________________ Name:______________________ Title:_______________________ Attachments: Exhibit “B” entitled “SCHEDULE OF PERFORMANCE, AMENDMENT NO. 1”, AMENDED, REPLACES PREVIOUS. Docusign Envelope ID: 7046FF15-FE36-43C7-BE84-8D6189F2FDF4 Caitlin Tharp, Vice President Vice President RCE 76810 Vp Daniel J. Schaaf, Secretary Item 8 Attachment B - Schaaf & Wheeler Consulting Civil Engineers Contract No. S24188865, Amendment No. 1        Item 8: Staff Report Pg. 9  Packet Pg. 167 of 607  Vers.: Aug. 5, 2019 Page 4 of 4 EXHIBIT B SCHEDULE OF PERFORMANCE, AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS) CONSULTANT shall perform the Services so as to complete each milestone within the number of weeks specified below. The time to complete each milestone may be increased or decreased by mutual written agreement of the Project Managers for CONSULTANT and CITY so long as all work is completed within the term of the Agreement. CONSULTANT shall provide a detailed schedule of work consistent with the schedule below within 2 weeks of receipt of the notice to proceed (“NTP”) from the CITY. Milestones Completion Number of Days/Weeks (as specified below) from NTP Optional Schedule of Performance Provision for On-Call or Additional Services Agreements. (This provision only applies if checked and only applies to on-call agreements per Section 1 or agreements with Additional Services per Section 4.) The schedule of performance shall be as provided in the approved Task Order, as detailed in Section 1 (Scope of Services) in the case of on-call Services, or as detailed in Section 4 in the case of Additional Services, provided in all cases that the schedule of performance shall fall within the term as provided in Section 2 (Term) of this Agreement. Docusign Envelope ID: 7046FF15-FE36-43C7-BE84-8D6189F2FDF4 Item 8 Attachment B - Schaaf & Wheeler Consulting Civil Engineers Contract No. S24188865, Amendment No. 1        Item 8: Staff Report Pg. 10  Packet Pg. 168 of 607  Vers.: Aug. 5, 2019 Page 1 of 3 AMENDMENT NO. 1 TO CONTRACT NO. S23185811 BETWEEN THE CITY OF PALO ALTO AND EARTH SYSTEMS PACIFIC This Amendment No. 1 (this “Amendment”) to Contract No. S23185811 (the “Contract” as defined below) is entered into as of September 8, 2025, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and Earth Systems Pacific, a California corporation, located at 48511 Warm Springs Boulevard, Suite 210, Fremont, CA 94539 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of provide geographical engineering study update, as detailed therein. B. The Parties now wish to amend the Contract in order to extend the contract through February 28, 2027. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. S23185811 between CONSULTANT and CITY, dated January 31, 2023, as amended by: b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 2 “TERM” of the Contract is hereby amended to read as follows: “The term of this Agreement shall be from the date of its full execution through February 30, 2027, unless terminated earlier pursuant to Section 19 (Termination) of this Agreement.” SECTION 4. The following exhibit(s) to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby incorporated in full into this Amendment and into the Contract by this reference: a. Exhibit “B” entitled “Schedule of Performance”, AMENDED, REPLACES PREVIOUS. Docusign Envelope ID: 3739474C-43C9-44FD-9519-DC6D59CCA950 Item 8 Attachment C - Earth Systems Pacific, Inc. Contract No. S23185811, Amendment No. 1        Item 8: Staff Report Pg. 11  Packet Pg. 169 of 607  Vers.: Aug. 5, 2019 Page 2 of 3 SECTION 5. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 6. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) Docusign Envelope ID: 3739474C-43C9-44FD-9519-DC6D59CCA950 Item 8 Attachment C - Earth Systems Pacific, Inc. Contract No. S23185811, Amendment No. 1        Item 8: Staff Report Pg. 12  Packet Pg. 170 of 607  Vers.: Aug. 5, 2019 Page 3 of 3 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO City Manager (Contract over $85k) APPROVED AS TO FORM: City Attorney or designee (Contract over $25k) CONSULTANT EARTH SYSTEMS PACIFIC Officer 1 By: Name: Title: Officer 2 (Required for Corp. or LLC) By: Name: Title: Attachments: Exhibit “B” entitled “SCHEDULE OF PERFORMANCE” (AMENDED, REPLACES PREVIOUS) Docusign Envelope ID: 3739474C-43C9-44FD-9519-DC6D59CCA950 Ajay Singh Principal Engineer Ji Shin President/Secretary Item 8 Attachment C - Earth Systems Pacific, Inc. Contract No. S23185811, Amendment No. 1        Item 8: Staff Report Pg. 13  Packet Pg. 171 of 607  EXHIBIT “B-1” SCHEDULE OF PERFORMANCE (AMENDED, REPLACES PREVIOUS) CONSULTANT shall perform the Services so as to complete each milestone within the number of days/weeks specified below. The time to complete each milestone may be increased or decreased by mutual written agreement of the project managers for CONSULTANT and CITY so long as all work is completed within the term of the Agreement. CONSULTANT shall provide a detailed schedule of work consistent with the schedule below within 2 weeks of receipt of the notice to proceed. Milestones Completion No. of Weeks From NTP 1. Geotechnical Engineering Study Update & Liquefaction Analysis 5 2. Plan Review 8 3. Observation and Testing Services during Site Grading 187 4. Environmental Soil Sampling, Test, and Consultation 5 Docusign Envelope ID: 3739474C-43C9-44FD-9519-DC6D59CCA950 Item 8 Attachment C - Earth Systems Pacific, Inc. Contract No. S23185811, Amendment No. 1        Item 8: Staff Report Pg. 14  Packet Pg. 172 of 607  Vers.: Aug. 5, 2019 Page 1 of 8 AMENDMENT NO. 1 TO CONTRACT NO. C21179569 BETWEEN THE CITY OF PALO ALTO AND BROWN REYNOLDS WATFORD ARCHITECTS, INC This Amendment No. 1 (this “Amendment”) to Contract No.C21179569 (the “Contract” as defined below) is entered into as of September 15, 2025, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and BROWN REYNOLDS WATFORD ARCHITECTS, INC., a Texas corporation, located at 1620 Montgomery Street, Suite 320, San Francisco, CA 94111 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of design and construction administration for the construction of Fire Station No. 4, as detailed therein. B. The Parties now wish to amend the Contract in order to extend the contract term through June 30, 2027, and increase compensation from by Forty-One Thousand Three Hundred Thirty-Six Dollars ($41,336) from Seven Hundred Ninety-Seven Thousand One Hundred Seventy- Eight Dollars ($797,178) to Eight Hundred Thirty-Eight Thousand Five Hundred Fourteen Dollars ($838,514), as detailed herein. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. C21179569 between CONSULTANT and CITY. b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 2 “TERM” of the Contract is hereby amended to read as follows: “The term of this Agreement shall be from the date of its full execution through June 30, 2027 unless terminated earlier pursuant to Section 19 (Termination) of this Agreement.” SECTION 3. Section 4 “NOT TO EXCEED COMPENSATION” of the Contract is hereby amended to read as follows: Docusign Envelope ID: 7BF4DE3B-E7C7-4210-8494-C78E7D976374 Item 8 Attachment D - Brown Reynolds Watford Architects, Inc. Contract No. C21179569, Amendment No. 1        Item 8: Staff Report Pg. 15  Packet Pg. 173 of 607  Vers.: Aug. 5, 2019 Page 2 of 8 “The compensation to be paid to CONSULTANT for performance of the Services shall be based on the compensation structure detailed in Exhibit C, entitled “COMPENSATION,” including any reimbursable expenses specified therein, and the maximum total compensation shall not exceed Seven Hundred Sixty-six Thousand, Four Hundred Ninety-Eight Dollars ($766,498.00). The hourly schedule of rates, if applicable, is set out in Exhibit C-1, entitled “SCHEDULE OF RATES.” Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation set forth in this Section 4 shall be at no cost to the CITY. Optional Additional Services Provision (This provision applies only if checked and a not-to- exceed compensation amount for Additional Services is allocated below under this Section 4.) In addition to the not-to-exceed compensation specified above, CITY has set aside the not-to- exceed compensation amount of Seventy-Two Thousand Sixteen Dollars ($72,016.00) for the performance of Additional Services (as defined below). The total compensation for performance of the Services, Additional Services and any reimbursable expenses specified in Exhibit C, shall not exceed Eight Hundred Thirty-Eight Thousand Five Hundred Fourteen Dollars ($838,514). “Additional Services” means any work that is determined by CITY to be necessary for the proper completion of the Project, but which is not included within the Scope of Services described at Exhibit A. CITY may elect to, but is not required to, authorize Additional Services up to the maximum amount of compensation set forth for Additional Services in this Section 4. CONSULTANT shall provide Additional Services only by advanced, written authorization from CITY as detailed in this Section. Additional Services, if any, shall be authorized by CITY with a Task Order assigned and authorized by CITY’s Project Manager, as identified in Section 13 (Project Management). Each Task Order shall be in substantially the same form as Exhibit A-1, entitled “PROFESSIONAL SERVICES TASK ORDER”. Each Task Order shall contain a specific scope of services, schedule of performance and maximum compensation amount, in accordance with the provisions of this Agreement. Compensation for Additional Services shall be specified by CITY in the Task Order, based on whichever is lowest: the compensation structure set forth in Exhibit C, the hourly rates set forth in Exhibit C-1, or a negotiated lump sum. To accept a Task Order, CONSULTANT shall sign the Task Order and return it to CITY’s Project Manager within the time specified by the Project Manager, and upon authorization by CITY (defined as counter-signature by the CITY Project Manager), the fully executed Task Order shall become part of this Agreement. The cumulative total compensation to CONSULTANT for all Task Orders authorized under this Agreement shall not exceed the amount of compensation set forth for Additional Services in this Section 4. CONSULTANT shall only be compensated for Additional Services performed under an authorized Task Order and only up to the maximum amount of compensation set forth for Additional Services in this Section 4. Performance of and payment for any Additional Services are subject to all requirements and restrictions in this Agreement.” SECTION 4. The following exhibit(s) to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby incorporated in full into this Amendment and into the Contract by this reference: Docusign Envelope ID: 7BF4DE3B-E7C7-4210-8494-C78E7D976374 Item 8 Attachment D - Brown Reynolds Watford Architects, Inc. Contract No. C21179569, Amendment No. 1        Item 8: Staff Report Pg. 16  Packet Pg. 174 of 607  Vers.: Aug. 5, 2019 Page 3 of 8 a. Exhibit “B” entitled “SCHEDULE OF PERFORMANCE, AMENDMENT NO. 1”, AMENDED, REPLACES PREVIOUS. b. Exhibit “C” entitled “COMPENSATION, AMENDMENT NO. 1”, AMENDED, REPLACES PREVIOUS. c. Exhibit “C-1” entitled “SCHEDULE OF RATES, AMENDMENT NO. 1”, AMENDED, REPLACES PREVIOUS. SECTION 5. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 6. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) Docusign Envelope ID: 7BF4DE3B-E7C7-4210-8494-C78E7D976374 Item 8 Attachment D - Brown Reynolds Watford Architects, Inc. Contract No. C21179569, Amendment No. 1        Item 8: Staff Report Pg. 17  Packet Pg. 175 of 607  Vers.: Aug. 5, 2019 Page 4 of 8 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO _______________________________ City Manager APPROVED AS TO FORM: ______________________________ City Attorney or designee BROWN REYNOLDS WATFORD ARCHITECTS, INC. Officer 1 By:____________________________ Name:_________________________ Title:__________________________ Officer 2 By:____________________________ Name:_________________________ Attachments: Exhibit “B” entitled “SCHEDULE OF PERFROMANCES, AMENDMENT NO. 1”, AMENDED, REPLACES PREVIOUS Exhibit “C” entitled “COMPENSATION, AMENDMENT NO. 1”, AMENDED, REPLACES PREVIOUS Exhibit “C-1” entitled “SCHEDULE OF RATES, AMENDMENT NO. 1”, AMENDED, REPLACES PREVIOUS Docusign Envelope ID: 7BF4DE3B-E7C7-4210-8494-C78E7D976374 Craig Reynolds, Principal Principal Principal Mark E. Watford Item 8 Attachment D - Brown Reynolds Watford Architects, Inc. Contract No. C21179569, Amendment No. 1        Item 8: Staff Report Pg. 18  Packet Pg. 176 of 607  Vers.: Aug. 5, 2019 Page 5 of 8 EXHIBIT B SCHEDULE OF PERFORMANCE, AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS) CONSULTANT shall perform the Services so as to complete each milestone within the number of days/weeks specified below. The time to complete each milestone may be increased or decreased by mutual written agreement of the project managers for CONSULTANT and CITY so long as all work is completed within the term of the Agreement. CONSULTANT shall provide a detailed schedule of work consistent with the schedule below within 2 weeks of receipt of the notice to proceed (NTP). Milestones Completion No. of Weeks From NTP 1. Task 1 – Schematic Design 18 weeks 2. Task 2 – Design Development 52 weeks 3. Task 3 - Construction Documents 103 weeks 4. Task 4 – Construction Administration 183 weeks 5. Task 5 – LEED Certification 253 weeks of this Agreement) Agreement per the schedule approved by Optional Schedule of Performance Provision for On-Call or Additional Services Agreements. (This provision only applies if checked and only applies to on-call agreements per Section 1 or agreements with Additional Services per Section 4.) The schedule of performance shall be as provided in the approved Task Order, as detailed in Section 1 (Scope of Services) in the case of on-call Services, or as detailed in Section 4 in the case of Additional Services, provided in all cases that the schedule of performance shall fall within the term as provided in Section 2 (Term) of this Agreement. Docusign Envelope ID: 7BF4DE3B-E7C7-4210-8494-C78E7D976374 Item 8 Attachment D - Brown Reynolds Watford Architects, Inc. Contract No. C21179569, Amendment No. 1        Item 8: Staff Report Pg. 19  Packet Pg. 177 of 607  Vers.: Aug. 5, 2019 Page 6 of 8 EXHIBIT C COMPENSATION, AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS) CITY agrees to compensate CONSULTANT for Services performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below. Compensation shall be calculated based on the rate schedule attached as Exhibit C-1 up to the not to exceed budget amount for each task set forth below. CITY’s Project Manager may approve in writing the transfer of budget amounts between any of the tasks or categories listed below, provided that the total compensation for the Services, including any specified reimbursable expenses, and the total compensation for Additional Services (if any, per Section 4 of the Agreement) do not exceed the amounts set forth in Section 4 of this Agreement. CONSULTANT agrees to complete all Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4), within this/these amount(s). Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth in this Agreement shall be at no cost to the CITY. BUDGET SCHEDULE NOT TO EXCEED AMOUNT SERVICES Phase 1 Phase 2 Phase 3 ROW Task 1 - Schematic Design $117,800 $117,800 Task 2 - Design Development $152,700 $152,700 Task 3 - Construction Documents $ 229,400 $229,400 Task 4 - Construction Administration (FY2023 Funds will be used on an as-needed basis for $199,136 $199,136 Task 5 - LEED Certification $11,952 $19,522 $8,366 $39,840 Task 6 – Microgrid Design Allowance $22,622 $22,622 TOTAL BASIC SERVICES $305,074 $248,922 $207,502 $761,498 REIMBURSABLE EXPENSES* (as specified in $5,000* $5,000* SUBTOTAL (Basic Services & Reimbursable $310,074 $248,922 $207,502 $766,498 Docusign Envelope ID: 7BF4DE3B-E7C7-4210-8494-C78E7D976374 Item 8 Attachment D - Brown Reynolds Watford Architects, Inc. Contract No. C21179569, Amendment No. 1        Item 8: Staff Report Pg. 20  Packet Pg. 178 of 607  Vers.: Aug. 5, 2019 Page 7 of 8 SERVICES Phase 1 Phase 2 Phase 3 ROW ADDITIONAL SERVICES* (if any, per Section 4)$72,016 $72,016* TOTAL NOT-TO-EXCEED AMOUNT $382,090 $248,922 $207,502 $838,514 * The not-to-exceed amounts for Reimbursable Expenses and Additional Services may each, respectively, be utilized across all Phases of the Agreement, even though these respective not-to- exceed amounts may not show in all Phases in the table above. These specified not-to-exceed amounts are cumulative across all Phases; they are not necessarily per-Phase amounts. REIMBURSABLE EXPENSES CONSULTANT’S ordinary business expenses, such as administrative, overhead, administrative support time/overtime, information systems, software and hardware, photocopying, telecommunications (telephone, internet), in-house printing, insurance and other ordinary business expenses, are included within the scope of payment for Services and are not reimbursable expenses hereunder. Reimbursable expenses, if any are specified as reimbursable under this section, will be reimbursed at actual cost. The expenses (by type, e.g. travel) for which CONSULTANT will be reimbursed are: 1. Shipping of submittal items for staff Design Review Committee and Architectural Review Board including, but not limited to, materials boards, plans, and other supporting documentation 2. Printing for documents as requested by the City during design and construction All requests for payment of expenses shall be accompanied by appropriate backup information. Any expense anticipated to be more than $500 shall be approved in advance by the CITY’s Project Manager. Docusign Envelope ID: 7BF4DE3B-E7C7-4210-8494-C78E7D976374 Item 8 Attachment D - Brown Reynolds Watford Architects, Inc. Contract No. C21179569, Amendment No. 1        Item 8: Staff Report Pg. 21  Packet Pg. 179 of 607  Vers.: Aug. 5, 2019 Page 8 of 8 EXHIBIT “C-1” SCHEDULE OF RATES, AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS) CONSULTANT’s not-to-exceed hourly rate schedule under this Agreement is as provided below in this Exhibit C-1, covering CONSULTANT and its subconsultants, if applicable. Overtime may only be charged if specific approval was granted in writing by the City’s Project Manager in advance. Any overtime incurred without such approval shall be at the CONSULTANT’s own expense to the extent it is above the hourly rates provided in this Exhibit C-1. CONSULTANTS (BRW ARCHITECTS) Title Principal Project Architect / Project Manager Project Coordinator Project Designer Drafter / BIM Modeling / Animations Administrative Assistant SUBCONSULTANTS Title Principal Engineer/ Principal Landscape $210 $214 $218 Principal Landscape $210 $214 $218 $180 $183 $186 $150 $153 $156 $120 $122 $124 $80 $81 $82 $40 $41 $42 Mark-up % on sub-consultants 10% Docusign Envelope ID: 7BF4DE3B-E7C7-4210-8494-C78E7D976374 Item 8 Attachment D - Brown Reynolds Watford Architects, Inc. Contract No. C21179569, Amendment No. 1        Item 8: Staff Report Pg. 22  Packet Pg. 180 of 607  Vers.: Aug. 5, 2019 Page 1 of 5 AMENDMENT NO. 1 TO CONTRACT NO. C24189293A BETWEEN THE CITY OF PALO ALTO AND CUMMING MANAGEMENT GROUP, INC. This Amendment No. 1 (this “Amendment”) to Contract No. C24189293A (the “Contract” as defined below) is entered into as of September 29, 2025 by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and CUMMING MANAGEMENT GROUP, INC., a California corporation, located at 25220 Hancock Avenue, Suite 440, Marietta, CA 92562 Department of Industrial Relations (DIR) Registration Number PW-LR-100068970 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of provide construction management services in connection with the Fire Station No. 4 Project, as detailed therein. B. The CITY and NOVA Partners, Inc. entered into the Contract (defined below). Pursuant to the Consent to Novation (detailed below) executed between NOVA Partners, Inc., Cumming Management Group, Inc., and CITY, wherein Cumming Management Group, Inc. was transferred the obligations of the CONSULTANT under the Contract and Cumming Management Group, Inc. thereby became the CONSULTANT under the Contract. C. The Parties now wish to amend the Contract in order to extend the contract term through August 31, 2027 no additional cost to the City, as detailed herein. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. C24189293 between CONSULTANT and CITY, dated December 18, 2023, as assigned to Cumming Management Group, Inc. pursuant to the Consent to Novation to Contract No. C24189293A between NOVA Partners, Inc., Cumming Management Group, Inc., and CITY, wherein Cumming Management Group, Inc. was transferred the obligations of the CONSULTANT under the Contract and Cumming Management Group, Inc thereby became the CONSULTANT under the Contract, b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. Docusign Envelope ID: 9252CC07-DBAC-45B9-AB1B-33A3E9D36912 Item 8 Attachment E - Cumming Management Group, Inc. Contract No. C24189293A, Amendment No. 1        Item 8: Staff Report Pg. 23  Packet Pg. 181 of 607  Vers.: Aug. 5, 2019 Page 2 of 5 SECTION 2. Section 2 “TERM” of the Contract is hereby amended to read as follows: “ The term of this Agreement shall be from the date of its full execution through August 31, 2027 unless terminated earlier pursuant to Section 19 (Termination) of this Agreement.” SECTION 3. The following exhibit(s) to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby incorporated in full into this Amendment and into the Contract by this reference: a. Exhibit “B” entitled “EXHIBIT B SCHEDULE OF PERFORMANCE, AMENDMENT NO. 1”, AMENDED, REPLACES PREVIOUS. b. Exhibit “C” entitled “EXHIBIT C-1, SCHEDULE OF RATES, AMENDMENT NO. 1, AMENDED, REPLACES PREVIOUS. SECTION 4. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 5. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE) Docusign Envelope ID: 9252CC07-DBAC-45B9-AB1B-33A3E9D36912 Item 8 Attachment E - Cumming Management Group, Inc. Contract No. C24189293A, Amendment No. 1        Item 8: Staff Report Pg. 24  Packet Pg. 182 of 607  Vers.: Aug. 5, 2019 Page 3 of 5 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO _______________________________ City Manager APPROVED AS TO FORM: _______________________________ City Attorney or designee CUMMING MANAGEMENT GROUP, INC. Officer 1 By:____________________________ Name:_________________________ Title:__________________________ Officer 2 By:___________________________ Name:________________________ Title:_________________________ Attachments: Exhibit “B” entitled “EXHIBIT B SCHEDULE OF PERFORMANCE, AMENDMENT NO. 1”, AMENDED, REPLACES PREVIOUS. Exhibit “C” entitled “EXHIBIT C-1 SCHEDULE OF RATES, AMENDMENT NO. 1”, AMENDED, REPLACES PREVIOUS. Docusign Envelope ID: 9252CC07-DBAC-45B9-AB1B-33A3E9D36912 Senior Vice President Bob Olson, Senior Vice President CFO A. Al Jajeh, CFO Item 8 Attachment E - Cumming Management Group, Inc. Contract No. C24189293A, Amendment No. 1        Item 8: Staff Report Pg. 25  Packet Pg. 183 of 607  Vers.: Aug. 5, 2019 Page 4 of 5 EXHIBIT B SCHEDULE OF PERFORMANCE, AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS) CONSULTANT shall perform the Services so as to complete each milestone within the number of days/weeks specified below. The time to complete each milestone may be increased or decreased by mutual written agreement of the Project Managers for CONSULTANT and CITY so long as all work is completed within the term of the Agreement. CONSULTANT shall provide a detailed schedule of work consistent with the schedule below within 2 weeks of receipt of the notice to proceed (“NTP”) from the CITY. Milestones Completion Number of Days/Weeks (as specified below) from NTP 1. Preconstruction Services 27 weeks 2. Construction Management Services 115 weeks 3. Budget and Schedule Management 115 weeks 4. Testing and Special Inspections 115 weeks 5. Photographic Recording 115 weeks 6. Allowance for Additional Testing 115 weeks 7. Deconstruction and Construction Materials Management 115 weeks 8. Post-Construction Services 193 weeks Optional Schedule of Performance Provision for On-Call or Additional Services Agreements. (This provision only applies if checked and only applies to on-call agreements per Section 1 or agreements with Additional Services per Section 4.) The schedule of performance shall be as provided in the approved Task Order, as detailed in Section 1 (Scope of Services) in the case of on-call Services, or as detailed in Section 4 in the case of Additional Services, provided in all cases that the schedule of performance shall fall within the term as provided in Section 2 (Term) of this Agreement. Docusign Envelope ID: 9252CC07-DBAC-45B9-AB1B-33A3E9D36912 Item 8 Attachment E - Cumming Management Group, Inc. Contract No. C24189293A, Amendment No. 1        Item 8: Staff Report Pg. 26  Packet Pg. 184 of 607  Vers.: Aug. 5, 2019 Page 5 of 5 EXHIBIT C-1 SCHEDULE OF RATES, AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS) CONSULTANT’s schedule of rates is as follows: Role 2023 Rates 2024 2025 2026 2027 Principal $ 223.00 $ 223.00 $ 223.00 $ 223.00 $ 227.46 Project Director $ 215.00 $ 215.00 $ 215.00 $ 215.00 $ 219.30 Sr. Project Mgr $ 206.00 $ 206.00 $ 206.00 $ 206.00 $ 210.12 Project Mgr $ 181.00 $ 181.00 $ 181.00 $ 181.00 $ 184.62 Admin Support $ 150.00 $ 150.00 $ 150.00 $ 150.00 $ 153.00 Sr Estimate / Sr Cost Mgr $ 206.00 $ 206.00 $ 206.00 $ 206.00 $ 210.12 Scheduler $ 206.00 $ 206.00 $ 206.00 $ 206.00 $ 210.12 Estimator $ 187.00 $ 187.00 $ 187.00 $ 187.00 $ 190.74 Docusign Envelope ID: 9252CC07-DBAC-45B9-AB1B-33A3E9D36912 Item 8 Attachment E - Cumming Management Group, Inc. Contract No. C24189293A, Amendment No. 1        Item 8: Staff Report Pg. 27  Packet Pg. 185 of 607  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Public Works Meeting Date: October 20, 2025 Report #:2507-4932 TITLE Approval of Construction Contract C26195058 with JJR Construction, Inc. in an Amount Not to- Exceed $1,281,689 and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that May Develop During the Project Up to a Not-to-Exceed Amount of $128,169 for the Fiscal Year 2026 Sidewalk, Curb & Gutter Project, Capital Improvement Program Projects PO-89003 and PO-12001; CEQA Status – Exempt under Section 15301(c) RECOMMENDATION Staff recommends that the City Council: 1.Approve and authorize the City Manager or their designee to execute Construction Contract No. C26195058 with JJR Construction, Inc., in an amount not to exceed $1,281,689 for the Fiscal Year 2026 Sidewalk, Curb & Gutter Project (Sidewalk Repairs (PO-89003) and Curb and Gutter Repairs (PO-12001) Capital Improvement Projects); and 2.Authorize the City Manager or their designee to negotiate and execute one or more change orders to the contract with JJR Construction, Inc. for related, additional but unforeseen work that may develop during the project, the total value of which shall not exceed $128,169. BACKGROUND The Public Works Engineering Services Division manages construction contracts for concrete sidewalk, driveway, curb ramp, curb and gutter repairs and maintenance at various locations throughout the City annually. The City completed its 30-year district by district repair program in 2017. That same year, the City contracted with Nichols Consulting Engineers (NCE) to evaluate the program and assess potential improvements.1 The study was completed in Spring 2019 and included surveying 20% of the City’s sidewalk network and nearly 60% of the curb 1 City Council, November 06, 2017, Agenda Item#11, SR #8611; https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=78397 Item 9 Item 9 Staff Report        Item 9: Staff Report Pg. 1  Packet Pg. 186 of 607  ramps. This data was used to determine trends for future repairs and determine funding needs to maintain the 30-year sidewalk district program. ANALYSIS 3 as part of the program to maintain and improve the condition of Palo Alto’s sidewalk network. Each year this project addresses one or two of the 23 sidewalk districts. The City will be continuing the rehabilitation cycle with sidewalk districts 1 and 2. The work to be performed under this concrete involves sidewalk, driveway, curb ramp, curb gutter, and asphalt pavement repairs. Repair locations are shown in Attachment A. Table #1: Summary of Invitations for Bid Project Bid Name/Number FY 2026 Sidewalk, Curb & Gutter Project (IFB 195058) Proposed Length of Project 210 calendar days # of Bid Packages Downloaded by Contractors 41 3 JJR Construction, Inc. FY 2026 Sidewalk, Curb & Gutter Project, Contract #C26195058; https://www.paloalto.gov/files/assets/public/v/1/public-works/engineering-services/cip-contracts/c26195058_jjr- construction_cc_final-draft.pdf Item 9 Item 9 Staff Report        Item 9: Staff Report Pg. 2  Packet Pg. 187 of 607  Table #1: Summary of Invitations for Bid # of Bid Packages Downloaded by Builder’s Exchanges 1 Total Days to Respond to Bid 22 calendar days Mandatory Pre-Bid Meeting?No Number of Bids Received 9 Bid Price Range $1,186,515 to $2,505,183 Public Link to Solicitation https://procurement.opengov.com/portal/palo-alto- ca/projects/186661 The apparent low bidder was selected based upon the base bid. The bids ranged from $1,186,515 to $2,505,183 and from 15% below to 79% above the engineer’s estimate of $1,396,591. Staff reviewed the submitted bids and recommends the acceptance of the base bid submitted by JJR Construction, Inc. in the amount of $1,186,515, and that JJR Construction, Inc. be declared the lowest responsible bidder. Staff also recommends awarding add alternates #1 and #2 in the amounts of $42,300 and $52,875, respectively, to maximize sidewalk improvements at scheduled locations and address any unforeseen locations that may need to be included in the project. The total base bid plus the add alternates totals $1,281,689. The construction contingency amount of $128,169, which equals approximately 10% of the contract value, is requested for related, additional, but unforeseen work which may develop during the project, implemented via City-approved Change Order. Staff reviewed information and similar projects performed by the lowest bidder, JJR Construction, Inc. and found them to be the lowest responsive and responsible bidder. Staff also checked with the Contractor’s State License Board and confirmed the contractor has an active license on file. In addition, JJR Construction, Inc. successfully completed last year’s FY 2024 Sidewalk Repair ADA Improvement Project-REBID for the City, demonstrating their ability to perform this type of work. FISCAL/RESOURCE IMPACT Funding for this contract is available in the Fiscal Year 2026 Adjusted Capital Improvement Program Sidewalk Repairs project (PO-89003), and Curb and Gutter Repairs project (PO-12001). The funding allocation is as follows: Table #2: Funding Allocation Funding Source Contract Contingency Total Encumbrance PO-89003 $1,057,319 $105,732 $1,163,051 PO-12001 $224,370 $22,437 $246,807 Total $1,281,689 $128,169 $1,409,858 Item 9 Item 9 Staff Report        Item 9: Staff Report Pg. 3  Packet Pg. 188 of 607  STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 9 Item 9 Staff Report        Item 9: Staff Report Pg. 4  Packet Pg. 189 of 607  Homer Avenue Lane 8 WestLane 7 West Lane 7 East Forest Avenue High Street Emerson Street Channing Avenue Alma Street Palo Al to Avenue Hawthorne Avenue Everett Avenue Lytton Avenue Lane 15 E High Street Alma Street Bryant Street Lane 6 E Lane 11 W Lane 21 High Street Gilman Street Hamilton Avenue University Avenue Bryant Court Lane 30 Florence Street Kipling Street Tasso Street Cowper Street Ruthven Avenue Hawthorne Avenue Lane 33 PaloAltoAvenue Everett Avenue Poe Street Waverley Street Tasso Street Cowper Street Palo Alto Avenue Webster Street Everett Court Lytton Avenue Byron Street Middlefield Road Lane A West Lane B West Lane B East Lane D West Addison Avenue Forest Avenue Downing Lane Homer Avenue Lane D East Lane 39 Lane 56 Hamilton Avenue Webster Street Waverley Street Kipling Street Bryant Street Ramona Street Addison Avenue Scott Street Byron Street Middlefield Road Webster Street Cowper Street Addison Avenue Middlefield Road Channing Avenue Ramona Street Paulsen Ln Lane 15 E Lane 20 W Lane 20 E CalTrain ROW Emerson Street Waverley Street Kipling Street Bryant Street Ramona Street Lane 12 W Lane 5 E Everett Avenue Homer Avenue Pal o Byron Street Emerson Street Alma Street Hawthorne Avenue Lytton Avenue This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. 0' 350' FY 2 0 2 6 S i d e w a l k , C u r b & G u t t e r P r o j e c t Lo c a t i o n M a p - D i s t r i c t 1 CITY OF PALO ALTO INCO R P O R A TED CALIFORNIA P a l o A l t o T h e C i t y o f APRIL 1 6 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto icalvil, 2025-05-30 11:18:27 (\\cc-maps\Encompass\Admin\Personal\icalvil.mdb) Item 9 Attachment A - Project Location Maps        Item 9: Staff Report Pg. 5  Packet Pg. 190 of 607  Churchill Avenue Coleridge Avenue Homer Avenue Lane 8 WestLane 7 West Lane 7 East Forest Avenue High Street Emerson Street Channing Avenue Alma StreetAlma Street High Street Lane 6 E Lane 11 W Gilman Street Hamilton Avenue Cowper Street Churchill Avenue Melville Avenue Coleridge Avenue Waverley Street Bryant Street Emerson Street Ke l l o g g A v e n u e Ki n g s l e y A v e n u e Lane A West Lane B West Lane B East Lane D West Lane 59 East Whitman Court Ke l l o g g A v e n u e Embarcadero Road Kingsley Avenue Lincoln Avenue Addison Avenue Lincoln Avenue Forest Avenue Downing Lane Homer Avenue Lane D East Lane 39 Lane 56 Hamilton Avenue Webster Street Waverley Street Kipling Street Bryant Street Ramona Street Addison Avenue Scott Street Byron Street Middlefield Road Webster Street Kellogg Avenue Middlefield Road Byron Street Webster Street Cowper Street Tasso Street Cowper Street Addison Avenue Lincoln Avenue Middlefield Road Channing Avenue Byron Street Kingsley Avenue Melville Avenue Coleridge Avenue Cowper Street Middlefield Road Webster Street Waverley Street Emerson Street Ramona Street Lane 12 W Homer Avenue Alma Street Alma Street This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. 0' 350' FY 2 0 2 6 S i d e w a l k , C u r b & G u t t e r P r o j e c t Lo c a t i o n M a p - D i s t r i c t 2 CITY OF PALO ALTO INCO R P O R A TED CALIFORNIA P a l o A l t o T h e C i t y o f APRIL 1 6 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto icalvil, 2025-05-30 11:19:40 (\\cc-maps\Encompass\Admin\Personal\icalvil.mdb) Item 9 Attachment A - Project Location Maps        Item 9: Staff Report Pg. 6  Packet Pg. 191 of 607  Palo Hale Street Seneca Street Lytton Avenue Guinda StreetPaloAltoAvenue Fulton Street Middlefield Road Forest Avenue Middlefield Road Boyce Avenue Forest Avenue Hamilton Avenue Homer Avenue Guinda Street Middlefield Road Al to A venue Chaucer Street Chaucer Street University Avenue Channing Avenue Addison Avenue Lincoln Avenue Regent Pl Guinda Street Lincoln Avenue Fulton Street Melville Avenue Hamilton Avenue Hamilton Court Forest Avenue Forest Ct Marlowe Street Maple Street Palm Street Somerset Pl Pitman Avenue Fife Avenue Forest AvenueDana Avenue Lincoln Avenue University Avenue Middlefield Road Kirby Pl Kent Place Tevis Pl Martin Avenue Center Drive Harriet Street Wilson Street Cedar Street Harker Avenue Greenwood Avenue Hutchinson Avenue Channing Avenue Hopkins Avenue Embarcadero Road Ashby Drive Dana Avenue Hamilton Avenue Pitman Avenue Southwood Drive West CrescentDrive Cr e s cent Drive University Avenue Center Drive East Crescen Arcadia Place Louisa Court Newell Pl Sharon Ct Erstwild Court Walter Hays Drive Walnut Drive Newell Road Parkinson Avenue Pine Street Jordan Pl Lois Lane Stanley Way De Soto Drive De Soto Drive Alester Avenue Walter Hays Drive tDrive Dana Avenue Hamilton Avenue Newell Road Kings Lane Edgewood D r i v e Island Drive Patricia Lane Madison Way Addison Avenue Channing Avenue Community Lane Phill i ps Road Community Lane Greenwood Avenue Harker Avenue Parkinson Avenue This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. 0' 450' FY 2 0 2 6 S i d e w a l k , C u r b & G u t t e r P r o j e c t Lo c a t i o n M a p CITY OF PALO ALTO INCO R P O R A TED CALIFORNIA P a l o A l t o T h e C i t y o f APRIL 1 6 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto icalvil, 2025-05-30 10:34:33 (\\cc-maps\Encompass\Admin\Personal\icalvil.mdb) Item 9 Attachment A - Project Location Maps        Item 9: Staff Report Pg. 7  Packet Pg. 192 of 607  Churchill Avenue Coleridge Avenue Lowell Avenue Alma Street Tennyson Avenue Rinconada Avenue Santa Rita Avenue Seale Avenue Washington Avenue Santa Rita Avenue Waverley Stree Bryant Street High Street Emerson Street Alma Street t Wa v e r l e y O a k s Washington Avenue South Court Waverley Street Emerson Street Nevada Avenue North California Avenue Santa Rita Avenue Ramona Street High Street North California Avenue Oregon Expressway Cowper Street Anton Court Ne v a d a A v e n u e Tasso Street Or e g o n A v e n u e Middlefield Road Churchill Avenue Lowell Avenue Seale Avenue Tennyson Avenue Cowper Street Tasso Street Webster Street Byron Street Coleridge Avenue Waverley Street Bryant Street Emerson Street Ke l l o g g A v e n u e Portal Place Ke l l o g g A v e n u e Embarcadero Road Kellogg Avenue Byron Street Tasso Street Coleridge Avenue Lowell Avenue Cowper Street Tennyson Avenue Middlefield Road Webster Street Tennyson Avenue Seale Avenue Middlefield Road Byron Street Webster Street Green Manor Oregon Expressway Alma Street Alma Street Alma Street This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. 0' 350' FY 2 0 2 6 S i d e w a l k , C u r b & G u t t e r P r o j e c t Lo c a t i o n M a p CITY OF PALO ALTO INCO R P O R A TED CALIFORNIA P a l o A l t o T h e C i t y o f APRIL 1 6 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto icalvil, 2025-05-30 10:41:42 (\\cc-maps\Encompass\Admin\Personal\icalvil.mdb) Item 9 Attachment A - Project Location Maps        Item 9: Staff Report Pg. 8  Packet Pg. 193 of 607  Midtown Court Coastland Drive Middlefield Road Mo r e n o A v e n u e Coastland Drive Rosewood D Middlefield Road ri ve Ellsworth Place Sa n C a r l o s C o u r t Wintergreen Way Sutter Avenue Sutter Avenue Clara Drive Price Court Colorado Avenue Randers Ct Ross Road Sycamore Drive Sevyson Ct David Avenue Clara Drive Middlefield Road Ross Road Warren Way El Cajon Way Embarcadero Road Primrose Way Iris W a y Tulip Lane Tulip Lane Garland Drive Louis Road Greer Road Morton Street Hamilton Avenue Marshall Drive Fieldin Moreno Avenue Ma r sh al l Dri v e Dennis Drive Agnes Way Oregon Avenue Blair Court Santa Ana Street Elsinore Drive Elsinore Court El Cajon Way Greer Road North California Avenue g Dr i ve Colorado Avenue Sycamore Drive Amarillo Avenue Van Au ken C i rcle Bruce Drive Co l o n i a l L a n e Moreno Avenue Celia Drive Burnham Way Greer Road Indian Drive Elmdale Pl C Tanland Drive Moreno Avenue Amarillo Avenue Sandra Place Clara Drive Colorado Avenue Co l o r a d o A v e n u e Simkins Court Otterson Ct Higgins Place Lawrence Lane Metro Circle Moffet t Circ l e Greer Road ard inal Way Santa Catalina Street Arrowhead Wa y Aztec Way Chabot TerraceOregon Avenue Carmel Drive S t FrancisDr iveIvy Lane St Francis Drive Wildwood Lane North California Avenue Portal Place Ross Road Oregon Avenue Garland Drive Fulton Street Tennyson Avenue Seale Avenue Northampton Drive West Greenwich Pl Newell Road Guinda Street East Greenwich Pl Southampton Drive Embarcadero Road Erstwild Court Walnut Drive Mark Twain Street Louis Road Barbara Drive Primrose Way Iris Way Embarcadero Road Walter Hays Drive Lois LaneJordan Pl Lois Lane Heather Lane Bret Harte Street Stanley Way Alester Avenue Walter Hays Drive Channing Avenue Iris Way Ja Patricia Lane Middlefield Road Marion Avenue Oregon Expressway Cl a r a D r i v e Bellview Dr Colorado Pl This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. 0' 463' FY 2 0 2 6 S i d e w a l k , C u r b & G u t t e r P r o j e c t Lo c a t i o n M a p CITY OF PALO ALTO INCO R P O R A TED CALIFORNIA P a l o A l t o T h e C i t y o f APRIL 1 6 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto icalvil, 2025-05-30 10:46:46 (\\cc-maps\Encompass\Admin\Personal\icalvil.mdb) Item 9 Attachment A - Project Location Maps        Item 9: Staff Report Pg. 9  Packet Pg. 194 of 607  Loma Verde Avenue Bryson Avenue Midtown Court Cowper Street Gary Court Waverley Street Colorado Avenue Byron Street Middlefield Road Gaspar Court od D Dymond Ct Martinsen Ct Towle Way Towle Place Wellsbury Ct Avalon Cou r t Flowers Lane Mackall Way Loma Verde Avenue Kipling Street Cowper Street Waverley Street Wellsbury Way La Middlefield Road St Claire Drive Alger Drive Ashton Avenue St Michael Drive St Michael Drive Maureen Avenue Co w p e r C o u r t Rambow Drive East Meadow Drive Ashton Court Murdoch Drive Cowper St r ee t Murdoch Ct St Michael Court T East Meadow Drive Grove Avenue Christine Drive East Meadow Drive yne Cour t al isman Loma Verde Avenue Allen Court Ro s s C o u r t Loma Verde Pl Ames Avenue Richardson Court Holly Oak Drive Ames Avenue Cork Oak Way Middlefield Road Ames Ct Ames Avenue Ross Road Rorke Way Ro rke Way Stone Lane Toyon Place Torreya Court Lupine Avenue Thornwood Drive Dr i f twood Dr i ve Talisman Drive Arbutus Avenue Ross Road Louis Road Aspen Way Evergreen DriveGreerRoad Ellsworth Place Sa n C a r l o s C o u r t Wintergreen Way Sutter Avenue Sutter Avenue Clara Drive Price Court Stern Avenue Colorado Avenue Randers Ct Ross Road Sycamore Drive Sevyson Ct Stelling Drive Ross Road David Avenue Murray Way Stelling Drive St e l l i n g C t Manchester Court Louis Road ElbridgeWay Piers Ct Louis Road El Dorado Avenue Waverley Street Kipling Street Colorado Avenue Bruce Drive Court David Ct Clara Drive Middlefield Road Christine Drive This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. 0' 420' FY 2 0 2 6 S i d e w a l k , C u r b & G u t t e r P r o j e c t Lo c a t i o n M a p CITY OF PALO ALTO INCO R P O R A TED CALIFORNIA P a l o A l t o T h e C i t y o f APRIL 1 6 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto icalvil, 2025-05-30 10:49:04 (\\cc-maps\Encompass\Admin\Personal\icalvil.mdb) Item 9 Attachment A - Project Location Maps        Item 9: Staff Report Pg. 10  Packet Pg. 195 of 607  Vista Avenue Villa Real El Camino Way Cu r t n e r A v e n u e Ventura Avenue Ma c l a n e Emerson Street Ventura Ct Park Boulevard El Camino Real Cypress Lane El Camino Way James Road Maclane Second Street Wilkie Way Camino CtWest Meadow Drive Ba r c l a y C t Victoria Place Tennessee Lane Wilkie Way Tennessee Lane Park Boulevard Wilkie Ct Davenport Way Alma Street RooseveltCircle LinderoDrive St East Meadow Drive Emerson Street Ramona et Ba r r o n A v e n u e Wilton Avenue Park Boulevard Orinda Street Driscoll Place Madeline Ct Jacob's Ct CalTrain ROW Lane 66 La Selva Drive Los Robles Avenue Vista Vil l a Alma Street Alma Village Lane Alma Village Circle This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. 0' 250' FY 2 0 2 6 S i d e w a l k , C u r b & G u t t e r P r o j e c t Lo c a t i o n M a p CITY OF PALO ALTO INCO R P O R A TED CALIFORNIA P a l o A l t o T h e C i t y o f APRIL 1 6 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto icalvil, 2025-05-30 11:08:05 (\\cc-maps\Encompass\Admin\Personal\icalvil.mdb) Item 9 Attachment A - Project Location Maps        Item 9: Staff Report Pg. 11  Packet Pg. 196 of 607  Ramos Way (Private) Oxford Avenue Cambridge Avenue College Avenue Williams Street Yale Street Staunton Court Oxford Avenue El Camino Real Leland Avenue Stanford Avenue Birch Street Ash Street Alma Street Grant Avenue Sheridan Avenue Jacaranda Lane El Camino Real Sherman Avenue Ash Street Page Mill Road Mimosa Lane Pepper Avenue Ol i v e A v e n u e Acacia Avenue Page Mill Road Ash Street Park Boulevard College Avenue Cambridge Avenue New Mayfield Lane Birch Street California Avenue Park Boulevard Nogal Lane Park Boulevard Alma Street Alma StreetNorth California Avenue Sedro Lane Peral Lane Sheridan Avenue CalTrain ROW Olmsted Roa d Abrams Court L a n e Olmsted Road Yale St Alma Street Birch Street This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. 0' 300' FY 2 0 2 6 S i d e w a l k , C u r b & G u t t e r P r o j e c t Lo c a t i o n M a p CITY OF PALO ALTO INCO R P O R A TED CALIFORNIA P a l o A l t o T h e C i t y o f APRIL 1 6 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto icalvil, 2025-05-30 11:12:20 (\\cc-maps\Encompass\Admin\Personal\icalvil.mdb) Item 9 Attachment A - Project Location Maps        Item 9: Staff Report Pg. 12  Packet Pg. 197 of 607  Qu a r r y R o a d Arboretum R o a d Quarry Road Homer Avenue Lane 8 West Medical Foundation Way Lane 7 West Encina Avenue El Camino Real Urban L a n e Wells Avenue Forest Avenue Alma Street Palo El Camino Real Mitchell Lane Hawthorne Avenue Everett Avenue Lytton Avenue Alma Street Hamilton Avenue University Avenue Orchard Lane Sand Hill Road San d H i l l R o a d Palo Road Shopping Center Way Shopping Center Way Shopping Center Way London Plane Way Plum Lane Sweet Olive Way Pear Lane Lasuen Street Pistache Place Aboretum Road Aboretum Road Palm Drive Alma Street Arboretum R o a d This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. 0' 300' FY 2 0 2 6 S i d e w a l k , C u r b & G u t t e r P r o j e c t Lo c a t i o n M a p CITY OF PALO ALTO INCO R P O R A TED CALIFORNIA P a l o A l t o T h e C i t y o f APRIL 1 6 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto icalvil, 2025-05-30 11:14:34 (\\cc-maps\Encompass\Admin\Personal\icalvil.mdb) Item 9 Attachment A - Project Location Maps        Item 9: Staff Report Pg. 13  Packet Pg. 198 of 607  Bid Analysis FY2026 Sidewalk, Curb Gutter Project Bid Item Name QTY UNIT Unit Price Total Unit Price Total Unit Price Total Unit Price Total 1 Traffic Control 1 LS 100,000.00$ 100,000.00$ 18,000.00$ 18,000.00$ 45,100.00$ 45,100.00$ 82,000.00$ 82,000.00$ 2 Public Notification and Posting 1 LS 20,000.00$ 20,000.00$ 3,000.00$ 3,000.00$ 500.00$ 500.00$ 3,000.00$ 3,000.00$ 3 Sidewalk, 4" Thick 21,530 SF 25.00$ 538,250.00$ 23.00$ 495,190.00$ 33.75$ 726,637.50$ 21.15$ 455,359.50$ 4 Sidewalk Remove Only 367 SF 15.00$ 5,505.00$ 9.00$ 3,303.00$ 12.00$ 4,404.00$ 3.75$ 1,376.25$ 5 Brick/Paver Specialty Finish 161 SF 30.00$ 4,830.00$ 48.00$ 7,728.00$ 100.00$ 16,100.00$ 35.00$ 5,635.00$ 6 Driveway, 6" Thick 4,615 SF 35.40$ 163,371.00$ 34.00$ 156,910.00$ 40.00$ 184,600.00$ 32.15$ 148,372.25$ 7 Type A curb 606 LF 55.00$ 33,330.00$ 74.00$ 44,844.00$ 40.00$ 24,240.00$ 42.71$ 25,882.26$ 8 Gutter Pan 1,346 SF 35.00$ 47,110.00$ 29.00$ 39,034.00$ 20.00$ 26,920.00$ 32.15$ 43,273.90$ 9 Type A Curb and Gutter, 1' Buried 389 LF 105.00$ 40,845.00$ 98.00$ 38,122.00$ 50.00$ 19,450.00$ 93.15$ 36,235.35$ 10 Type B Rolled Curb and Gutter, 3' Wide 271 LF 150.00$ 40,650.00$ 91.00$ 24,661.00$ 80.00$ 21,680.00$ 135.00$ 36,585.00$ 11 Valley Gutter 2' Wide 305 LF 150.00$ 45,750.00$ 136.00$ 41,480.00$ 40.00$ 12,200.00$ 110.00$ 33,550.00$ 12 Valley Gutter 3' Wide 38 LF 150.00$ 5,700.00$ 148.00$ 5,624.00$ 60.00$ 2,280.00$ 135.00$ 5,130.00$ 13 Curb Ramp 46 EA 6,200.00$ 285,200.00$ 8,200.00$ 377,200.00$ 8,800.00$ 404,800.00$ 5,600.00$ 257,600.00$ 14 Adjust Utility Box 26 EA 155.00$ 4,030.00$ 1,100.00$ 28,600.00$ 274.00$ 7,124.00$ 290.00$ 7,540.00$ 15 AC Pavement 1,651 SF 20.00$ 33,020.00$ 43.00$ 70,993.00$ 31.00$ 51,181.00$ 12.75$ 21,050.25$ 16 Reset Catch Basin 7 EA 2,000.00$ 14,000.00$ 3,584.00$ 25,088.00$ 450.00$ 3,150.00$ 1,275.00$ 8,925.00$ 17 Misc. Improvements 1 LS 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 1,396,591.00$ 1,394,777.00$ 1,565,366.50$ 1,186,514.76$ -0.1%12.1%-15.0% UNDER OVER UNDER Bid Item Name QTY UNIT Unit Price Total Unit Price Total Unit Price Total Unit Price Total 1 Sidewalk 2,000 SF 25.00$ 50,000.00$ 23.00$ 46,000.00$ 34.18$ 68,360.00$ 21.15$ 42,300.00$ 2 Sidewalk 2,500 SF 25.00$ 62,500.00$ 23.00$ 57,500.00$ 34.18$ 85,450.00$ 21.15$ 52,875.00$ 112,500.00$ 103,500.00$ 153,810.00$ 95,175.00$ JJRBase Bid Add Alt Engineer's Estimate ASG Builders FBD Vanguard JJR Engineer's Estimate ASG Builders FBD Vanguard Item 9 Attachment B - Bid Analysis        Item 9: Staff Report Pg. 14  Packet Pg. 199 of 607  Bid Analysis FY2026 Sidewalk, Curb Gutter Project Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total 250,000.00$ 250,000.00$ 30,000.00$ 30,000.00$ 100,000.00$ 100,000.00$ 25,000.00$ 25,000.00$ 253,000.00$ 253,000.00$ 35,000.00$ 35,000.00$ 5,000.00$ 5,000.00$ 4,927.00$ 4,927.00$ 9,000.00$ 9,000.00$ 20,000.00$ 20,000.00$ 19,000.00$ 19,000.00$ 18,000.00$ 18,000.00$ 35.00$ 753,550.00$ 43.50$ 936,555.00$ 29.00$ 624,370.00$ 25.00$ 538,250.00$ 44.00$ 947,320.00$ 23.00$ 495,190.00$ 20.00$ 7,340.00$ 18.00$ 6,606.00$ 8.00$ 2,936.00$ 5.00$ 1,835.00$ 13.00$ 4,771.00$ 15.00$ 5,505.00$ 30.00$ 4,830.00$ 58.00$ 9,338.00$ 29.00$ 4,669.00$ 25.00$ 4,025.00$ 115.00$ 18,515.00$ 40.00$ 6,440.00$ 40.00$ 184,600.00$ 58.00$ 267,670.00$ 30.00$ 138,450.00$ 33.00$ 152,295.00$ 78.00$ 359,970.00$ 32.00$ 147,680.00$ 55.00$ 33,330.00$ 70.00$ 42,420.00$ 70.00$ 42,420.00$ 100.00$ 60,600.00$ 160.00$ 96,960.00$ 92.00$ 55,752.00$ 35.00$ 47,110.00$ 58.00$ 78,068.00$ 39.00$ 52,494.00$ 25.00$ 33,650.00$ 54.00$ 72,684.00$ 82.00$ 110,372.00$ 85.00$ 33,065.00$ 80.00$ 31,120.00$ 105.00$ 40,845.00$ 125.00$ 48,625.00$ 178.00$ 69,242.00$ 100.00$ 38,900.00$ 90.00$ 24,390.00$ 88.00$ 23,848.00$ 110.00$ 29,810.00$ 150.00$ 40,650.00$ 227.00$ 61,517.00$ 97.00$ 26,287.00$ 35.00$ 10,675.00$ 88.00$ 26,840.00$ 75.00$ 22,875.00$ 100.00$ 30,500.00$ 220.00$ 67,100.00$ 72.00$ 21,960.00$ 35.00$ 1,330.00$ 100.00$ 3,800.00$ 95.00$ 3,610.00$ 120.00$ 4,560.00$ 242.00$ 9,196.00$ 90.00$ 3,420.00$ 6,500.00$ 299,000.00$ 1,800.00$ 82,800.00$ 8,500.00$ 391,000.00$ 6,000.00$ 276,000.00$ 9,500.00$ 437,000.00$ 6,600.00$ 303,600.00$ 150.00$ 3,900.00$ 800.00$ 20,800.00$ 670.00$ 17,420.00$ 150.00$ 3,900.00$ 182.00$ 4,732.00$ 1,500.00$ 39,000.00$ 25.00$ 41,275.00$ 8.00$ 13,208.00$ 24.00$ 39,624.00$ 25.00$ 41,275.00$ 26.00$ 42,926.00$ 24.00$ 39,624.00$ 150.00$ 1,050.00$ 800.00$ 5,600.00$ 3,500.00$ 24,500.00$ 2,000.00$ 14,000.00$ 3,750.00$ 26,250.00$ 4,200.00$ 29,400.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 1,715,445.00$ 1,598,600.00$ 1,559,023.00$ 1,310,165.00$ 2,505,183.00$ 1,391,130.00$ 22.8%14.5%11.6%-6.2%79.4%-0.4% OVER OVER OVER UNDER OVER UNDER Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total 35.00$ 70,000.00$ 42.00$ 84,000.00$ 29.00$ 58,000.00$ 30.00$ 60,000.00$ 44.00$ 88,000.00$ 28.00$ 56,000.00$ 35.00$ 87,500.00$ 40.00$ 100,000.00$ 29.00$ 72,500.00$ 30.00$ 75,000.00$ 44.00$ 110,000.00$ 26.00$ 65,000.00$ 157,500.00$ 184,000.00$ 130,500.00$ 135,000.00$ 198,000.00$ 121,000.00$ Spencon Spencon West Valley West Valley Zara Zara R&S R&S S&H S&H SAE Consulting SAE Consulting Item 9 Attachment B - Bid Analysis        Item 9: Staff Report Pg. 15  Packet Pg. 200 of 607  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Administrative Services Meeting Date: October 20, 2025 Report #:2504-4488 TITLE Approval of a 10 Year License Agreement with La Comida de California for Operation of a Senior Nutrition Program and Meal Service in a Portion of the City-owned Building Located at 445 Bryant Street; CEQA Status – Exempt under CEQA Guidelines sections 15301 and 15303 RECOMMENDATION Staff recommends that the City Council approve and authorize the City Manager or their designee to execute the License Agreement with La Comida de California for part time use of a portion of the City-owned building located at 445 Bryant Street to operate a senior nutrition program and meal service. BACKGROUND On June 3, 2024, the City Council directed staff to operate the City-owned building at 445 Bryant Street as a community center with part-time use by La Comida de California for a senior nutrition program and to start negotiations with La Comida de California with a $1 year lease agreement and take into consideration what other senior centers agreements are and what services are being provided.1 Since then, City staff and La Comida have negotiated the proposed license agreement based on a mutual understanding of the proposed operations and requirements of both programs in the building. The previous tenant operated a fitness club for several years and the premises required a number of repairs and improvements to operate a community center and the La Comida program. The renovations will occur in two phases to allow La Comida to commence its operates as soon as possible. CJW Architecture provided plans for the first phase of the project, which is to renovate the portion of the first floor to be used by La Comida and some additional improvements to the second floor to make the space usable for Community Services Department programing/use. Multiple renderings were considered to determine the 1 City Council, June 3, 2024; Agenda Item # 18; SR # 2405-2978, https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=82866 Item 10 Item 10 Staff Report        Item 10: Staff Report Pg. 1  Packet Pg. 201 of 607  appropriate level of improvements while balancing costs and partnership needs. Below is a list of items that have been or will be completed during the first phase. Inspection and maintenance of elevator, fire alarm, and fire sprinklers Flooring Painting Sink Cabinetry Mechanical, electrical, and plumbing upgrades Sound proofing HVAC system replacement Window coverings Upgrades needed for code compliance ANALYSIS Premises: Nonexclusive right to use a portion of the first floor of the building consisting of approximately 1,602 square feet Shared Areas: restrooms, corridors, and areas for ingress and egress Term: ten years, expected to commence on January 1, 2026, plus a five-year option upon mutual agreement Use: operate at senior nutrition program and meal service, Monday through Friday, from 10:00 AM to 2:00 PM Fees: $1.00 per calendar year, plus reimbursement of share of operating costs fixed at $1,300 per month (subject to review every two years) and a one-time contribution of $50,000 (to be made in 2 equal installments within 6 and 12 months after the effective date) from La Comida for costs related to specific improvements being made to meet their program requirements Furniture: Provided by the City and shared with La Comida Maintenance: City will maintain the building, subject to La Comida’s responsibility to empty all trash daily and return the premises, including the shared areas and furniture, daily after their use in the same or better condition Item 10 Item 10 Staff Report        Item 10: Staff Report Pg. 2  Packet Pg. 202 of 607  Annual Reporting: La Comida to provide annual budget, annual report on operation of the program in Form 990, and semiannual activity reports relating to the scope of the program services FISCAL/RESOURCE IMPACT The total cost for the first phase of the project is estimated at $1.1 million. As future improvements for the remainder of the project have yet to be finalized, those additional costs are currently unknown. As noted in the Fiscal Year 2026 Adopted Capital Budget, additional funding was added in the 2025 – 2029 CIP (Project Number: PE-13001) for HVAC electrification to upgrade the building. The cost of the HVAC system will be offset by funding from the Community Center Impact Fee Fund. Building operations and maintenance/programming revenue is included as part of the Fiscal Year 2026 Adopted Operating Budget for the Community Services Department. STAKEHOLDER ENGAGEMENT Staff have been meeting regularly with La Comida to discuss and negotiate the license terms. In addition, Staff from the Administrative Services Department, City Attorney’s Office, City Manager’s Office, Community Services Department, Planning and Development Services, and Public Works Department have been meeting regularly to advance this project. The premises are tentatively expected to be made available to La Comida by January 1, 2026. Community Services Department staff will continue to work with Planning and Development Services and Public Works to activate the remainder of the building for community center use, including completion of the shared space. They will keep La Comida informed and notify them of any potential disruptions to their business. ENVIRONMENTAL REVIEW Council action on this item is exempt from CEQA review under section 15301 of the CEQA Guidelines because the license agreement with La Comida involves the operation, repair, maintenance, permitting, or minor alteration to an existing facility with negligible or no expansion as well as section 15303 of the CEQA Guidelines because the license agreement also involves the installation of small new equipment and facilities in small structures and the conversion of existing small structures from one use to another where only minor modifications are made. ATTACHMENTS Attachment A: La Comida License Agreement APPROVED BY: Lauren Lai, Administrative Services Director Item 10 Item 10 Staff Report        Item 10: Staff Report Pg. 3  Packet Pg. 203 of 607  LICENSE AGREEMENT by and between City of Palo Alto, as Licensor and La Comida de California, as Licensee for a portion of 445 Bryant Street Palo Alto, CA 94301 Docusign Envelope ID: 6FB52637-73F8-446A-BDBA-17D34EE80EF3 Item 10 Attachment A - La Comida License Agreement        Item 10: Staff Report Pg. 4  Packet Pg. 204 of 607  LICENSE AGREEMENT This License Agreement (“License Agreement”) is made and entered into as of the date of its full execution (the “Effective Date”) between the City of Palo Alto, a California chartered municipal corporation (“Licensor”) and La Comida de California, a California non-profit corporation (“Licensee”) (individually, a “Party” and, collectively, the “Parties”), in reference to the following facts and circumstances: RECITALS: A. Licensor owns the building at 445 Bryant Street, Palo Alto, CA 94301, consisting of approximately 7,410 square feet of floor area (“Building”) and intends to operate the Building as a community center. B. Licensee is a non-profit organization based in Palo Alto that provides a nutrition program and meal service for seniors in the Palo Alto area. C. The Parties wish for Licensee to operate a senior nutrition program and meal service in the Building. NOW, THEREFORE, in consideration of the covenants, terms and conditions, the Parties mutually agree, as follows: 1. LICENSE. In accordance with the terms hereof, and in consideration for Licensee’s payment and performance of all obligations hereunder, along with other consideration acknowledged and received by Licensor, Licensor hereby grants to Licensee the license to use the following portions of the Building during the Term: A. Licensee and its employees, agents, contractors, suppliers, guests and invitees (collectively, “Licensee Parties”) will have the nonexclusive right to use that portion of the first floor of the Building, consisting of approximately 1,602 rentable square feet, as more specifically depicted on Exhibit A attached hereto and incorporated herein (the “Premises”). B. As reasonably required for the use of the Premises and subject to reasonable rules and regulations mutually agreed to by the Parties, Licensee will have the nonexclusive right to use the Building’s common areas, designated by Licensor to include the Building’s restrooms and corridors, and those areas reasonably necessary for ingress to and egress from the Premises and Building (the “Shared Areas”). 2. TERM OF LICENSE; TERMINATION. A. The term of this License Agreement (“Term”) will commence upon the first day of the month following Licensor’s completion of the renovation of the Premises and delivery of the Premises to Licensee (the “Commencement Date”) and will expire at midnight on the last day of the one hundred and twentieth (120th) full calendar month following the Commencement Date. Provided that the Parties mutually agree, the Term of this License Docusign Envelope ID: 6FB52637-73F8-446A-BDBA-17D34EE80EF3 Item 10 Attachment A - La Comida License Agreement        Item 10: Staff Report Pg. 5  Packet Pg. 205 of 607  Agreement can be extended for an additional sixty (60) month period (“Extension Term”) upon the same terms and conditions of this License Agreement by written agreement prior to the expiration of the Term. B. By the expiration or earlier termination of this License Agreement, (i) Licensee, at its cost, will remove any personal property and equipment from the Premises (and, upon Licensor’s request, any Licensee Alterations (as defined herein) constructed pursuant to Section 13 below, and (ii) by the last day of the Term, Licensee will deliver the Premises to Licensor broom clean and in the condition received, ordinary wear and tear excepted, and subject to the Parties’ rights upon casualty under Section 14 below. 3. LICENSEE’S USE. Licensee may use the Premises for purposes of operating a senior nutrition program, and meal service as detailed in Exhibit B, and all legal uses ancillary thereto. Licensee will not use the Premises for any other purposes without the prior written approval of Licensor, which may be withheld at Licensor’s sole and absolute discretion. Licensee will have access to and exclusive use of the Premises Monday to Friday 10:00 AM to 2:00 PM, except on holidays observed by Licensor when administrative offices and facilities will be closed (“City Holidays”). Licensee may use the Premises on City Holidays upon the written approval of Licensor, which approval shall not be unreasonably withheld. City Holidays for the 2025 calendar year are attached hereto as Exhibit C. Licensee shall exercise reasonable care in its use of the Premises. Licensee will promptly observe and comply with all (i) laws with respect to the Premises and Licensee’s use thereof, and (ii) commercially reasonable requirements of any insurance company, insurance underwriter, or Board of Fire Underwriters which are necessary to maintain the insurance coverage carried by either Licensor or its agents or Licensee pursuant to this License Agreement. Licensee will not do or permit anything to be done in, about, or with respect to the Premises which would (a) injure the Building, or (b) vibrate, shake, overload, or impair the efficient operation of the Building or the building systems serving the Building. Licensee agrees to accept and enforce the City policy against arbitrary discrimination as set forth in Chapter 9.73 of the Palo Alto Municipal Code with respect to all of the activities that are conducted upon the Premises. Licensee agrees to return the Premises, including the Shared Areas and furniture, to Licensor, daily by 2:00 PM, in the same or better condition than when it was received. If the Premises will not be available for Licensee’s use as herein described during one of the periods that Licensee otherwise has a right to, Licensor shall endeavor to provide at least twenty-four (24) hours’ notice to Licensee. Licensee will empty all trash pursuant to its use on the days in use by Licensee as directed by Licensor. 4. DELIVERY OF PREMISES. Licensor is currently renovating the Building at its sole cost and expense. The Parties agree that Licensee will contribute a total of $50,000 for the cost of improving the Premises and the Shared Areas that are solely attributable to Licensee’s requirements, even though the actual cost will exceed this amount. An initial payment of $25,000 shall be paid six months after the Effective Date and the remaining $25,000 shall be paid 12 months after the Effective Date. Licensee will coordinate communication messages with Licensor used for fundraising which includes the $50,000 contribution. On the Commencement Date, Licensor will deliver the Premises to Licensee in its then-current as-is condition. By taking possession of the Premises, Licensee conclusively will be deemed to have accepted the Premises in its as-is, then-existing condition, without any warranty whatsoever of Licensor with respect Docusign Envelope ID: 6FB52637-73F8-446A-BDBA-17D34EE80EF3 Item 10 Attachment A - La Comida License Agreement        Item 10: Staff Report Pg. 6  Packet Pg. 206 of 607  thereto. Prior to Licensee’s daily use and any supplemental uses as described in Section 3 herein, Licensor shall present and deliver the Premises broom clean and in the condition received, ordinary wear and tear excepted, at Licensor’s sole cost and expense. Licensor reserves and shall have the right to alter, improve, or repair the Premises or any other portion of the Building. Licensee acknowledges that Licensor may be renovating the Building after the Commencement Date and access to the Shared Areas will be impacted. Licensor may, in order to carry out such purposes, erect scaffolding and other necessary structures where reasonably required by the character of the work to be performed, provided that the business of Licensee shall be interfered with as little as is reasonably practicable for the delivery of food and participants to enter the meal area Licensee hereby waives any claim for damages for any injury or inconvenience to or interference with Licensee’s business, for any loss of occupancy or quiet enjoyment of the Premises and for any other loss in, upon, and about the Premises or the Building on account of Licensor’s entry or work, except to the extent arising from the gross negligence or willful misconduct of Licensor. In the event Licensee is prevented from using, and does not use, the Premises or any material portion thereof for more than 3 consecutive business days as a result of Licensor exercising its right to alter, improve, or repair the Premises or any other portion of the Building, then Fees shall be abated or reduced, as the case may be, for such time that Licensee continues to be so prevented from using, and does not use, the Premises. Such right to abate Fees shall be Licensee’s sole and exclusive remedy at law or in equity for such an event. Licensee shall be responsible for all relocation costs, if any, due to such an event. 5. ENTRY BY LICENSOR. Licensor and its authorized representatives will have the right to enter the Premises, when in use by Licensee, by giving reasonable notification, except in the case of emergency where such notice will not be required. Notwithstanding the foregoing, Licensor shall provide notice to Licensee, via email or phone discussion, 48 hours prior to making alterations, improvements, or repairs to the Building that will materially impact Licensee’s ability to operate their senior nutrition program and meal service. 6. REQUIRED PROGRAM SERVICES AND USES. In order to ensure that the use of the Premises is keeping with the intended uses as set forth above, Licensee annually shall present to Licensor reporting in such form and detail as Licensor may reasonably request, including the annual budget of Licensee within thirty (30) days after the Licensee has approved said budget. Licensee also will present to Licensor for its information an annual report of the operation of the program in the Form 990 as submitted to the State of California as required for a tax-exempt organization within one hundred and eighty (180) days of the end of each budget or operating year. Licensee shall perform the program services described in Exhibit “F” Scope of Program Services, which may be modified by Licensee, in collaboration with Licensor, from time to time in accordance with the terms and conditions contained in this License Agreement. The performance of all program services shall be to the reasonable satisfaction of Licensor. Licensee shall provide semiannual activity reports relating to the Scope of Program Services for the periods ending December 31 and June 30 of each year, throughout the Term, within 30 days after these dates. Each report shall cover the preceding six months and other such information as the Licensor may request. The final report shall focus on the preceding six months, but also shall provide information on program services for the entire year. Docusign Envelope ID: 6FB52637-73F8-446A-BDBA-17D34EE80EF3 Item 10 Attachment A - La Comida License Agreement        Item 10: Staff Report Pg. 7  Packet Pg. 207 of 607  7. LICENSE FEES. All amounts required to be paid by Licensee under this License Agreement will be deemed “Fees”. Fees will be due and payable during the License Term as set forth in this License Agreement and shall be delivered to City of Palo Alto, Revenue Collections, 250 Hamilton Avenue, Palo Alto, CA 94301. In consideration of this License Agreement and the rights to use the Premises and Shared Areas in the manner and for the time period(s) as herein described, Licensee shall pay to Licensor a license fee in an amount equal to $1.00 per calendar year (“License Fee”). The entire License Fee for the Term is due upon execution of this License Agreement. 8. OPERATING EXPENSES. In addition to the License Fee, Licensee will pay to Licensor, Licensee’s share (“Licensee’s Share”) of the Operating Expenses (defined below), incurred during the Term. “Operating Expenses” will mean costs incurred by Licensor during the Term including, but not limited to, the following: property taxes and insurance, maintenance and repair of the building, janitorial services, and utilities, including electric, gas, water, wastewater, and stormwater. Regardless of the actual amount of Operating Expenses and the actual measurement of building areas, the Parties acknowledge and agree that Licensee’s Share will initially be equal to $1,300 per month and due on the first day of every such month throughout the Term, payable to Licensor and delivered to the same place where Fees are sent, as indicated herein. Licensee shall be responsible for its own refuse services separate from that which Licensor is obligated to provide for the Building. Parties shall review Licensor’s Operating Expenses every 24 months during the Term, starting on the first day of month 25 of the Term. If within 30 days after the start of the review period, the Parties reasonably determine that the amount paid by Licensee does not reasonably reflect the proportion of Operating Expenses used by Licensee at the Premise, the Parties will promptly work in good faith to determine the new amount of Operating Expenses to be paid by Licensee. Any adjustments to Licensee’s Share shall take effect immediately and be payable under the same terms expressed above. 9. SERVICES AND UTILITIES PROVIDED TO PREMISES. Licensor will provide electrical, heating and air conditioning, water, and janitorial services to the Premises for Licensee’s reasonable use of the Premises. Licensee will be responsible, at its sole cost and expense, for Licensee’s removal of its trash to designated receptacles designated by Licensee. Except to the extent caused by the gross negligence or willful misconduct of Licensor or its agents or representatives, Licensor will not be liable for the interruption of any services or utilities to the Premises. 10. FURNITURE. Licensee shall have the right, throughout the Term and at no additional cost, to share in the use with Licensor that certain furniture located in the Premises as of the date of this License Agreement, as such furniture is more particularly described in Exhibit D attached hereto (the “Licensed Furniture”). Licensee has approved Licensed Furniture as to the quality and suitability for Licensee’s business, and Licensee shall have no rights against Licensor by reason of any claimed deficiencies therein. Licensee shall share in the responsibility with Licensor to maintain the Licensed Furniture in good repair and order, normal wear and tear excepted, throughout the Term. If there is irreparable damage to any item of the Licensed Furniture caused by Licensee, then Licensee shall promptly replace such damaged item with a new comparable item of furniture which is reasonably acceptable to Licensor, at Licensee’s sole cost and expense. Licensee shall not be responsible for any damage to Licensed Furniture not caused Docusign Envelope ID: 6FB52637-73F8-446A-BDBA-17D34EE80EF3 Item 10 Attachment A - La Comida License Agreement        Item 10: Staff Report Pg. 8  Packet Pg. 208 of 607  by Licensee. 11. MAINTENANCE. Except to the extent caused by the gross negligence or willful misconduct of Licensee or any of Licensee Parties, Licensor will maintain, replace, and repair the interior of the Premises and any systems serving the same in good condition and repair, normal wear and tear excepted, subject to the Parties’ rights upon casualty. 12. LICENSEE ALTERATIONS TO PREMISES. At Licensee’s cost and subject to Licensor’s prior written consent, which consent may be given or withheld in Licensor’s sole discretion, Licensee may make alterations and improvements to the Premises (the “Licensee Alterations”). Licensee will complete any Licensee Alterations in a good and workmanlike manner and in compliance with all applicable laws. All work related to any Licensee Alterations will be performed by licensed and insured contractors. Licensee will indemnify, defend and save Licensor harmless from all claims for labor or materials related to the Licensee Alterations, including reasonable attorney’s fees. Licensee will keep the Premises free of any liens arising out of work performed by or for Licensee. All alterations that cannot be removed without material damage to the Premises will be deemed part of the Building upon installation and subject to removal upon termination of the Term pursuant to Section 2 herein. Notwithstanding the foregoing, Licensee shall have the nonexclusive right to place signage and plaques on the walls of the Premises and identify the room on the Premises where the nutrition program is to be held with a name of Licensee’s choosing, as well as the right to place signage on the exterior of the Building (“Licensee’s Signage”). Licensee’s Signage shall be subject to any applicable review and approval by Licensor within a reasonable time and comply with the City of Palo Alto’s requirements, legislation, naming policy, and all applicable laws. Licensee’s Signage referenced to herein shall be in force only for the duration of the Term. Licensee shall notify Licensor, in writing, of any request for review of Licensee’s Signage, and such written notice shall describe the signage and specify the name, as applicable, and include a drawing depicting the design, size, location, specifications, graphics, materials, and colors of Licensee’s Signage. The construction and installation of Licensee’s Signage shall be performed by Licensee (upon Licensor’s approval) at Licensee’s sole cost and expense or, if requested by Licensee, by Licensor, at Licensee’s sole cost and expense. Licensee shall notify Licensor in writing five (5) business days before installing Licensee’s Signage. After installation, Licensee shall maintain Licensee’s Signage in good condition and repair at all times through the Term. Licensee shall remove Licensee’s Signage upon the expiration or earlier termination of this License Agreement and shall repair any damage caused thereby. The maintenance and removal of Licensee’s Signage shall be performed at Licensee’s sole cost and expense. 13. CASUALTY. If at any time during the Term the Premises and/or the Building is damaged or destroyed by fire or other casualty, and such casualty prevents its reasonable use by Licensee for a period of more than 180 days, both Parties shall each have the right to terminate this License Agreement by sending written notice of such termination to the other party within 60 days after the date of such casualty. Any damage to or destruction of the Premises will be repaired by Licensor at Licensor’s cost , provided that if such damage or destruction is due to the negligence or willful misconduct of Licensee or any Licensee Parties, Licensee will be responsible for any reasonable applicable insurance deductible (which will be promptly paid to Licensor following Docusign Envelope ID: 6FB52637-73F8-446A-BDBA-17D34EE80EF3 Item 10 Attachment A - La Comida License Agreement        Item 10: Staff Report Pg. 9  Packet Pg. 209 of 607  written notice). Notwithstanding the foregoing, Licensee will be responsible for the replacement and repair of Licensee’s personal property and equipment within the Premises. 14. DEFAULT; REMEDIES. Either Party will be in default of this License Agreement if it fails or refuses to perform any of its obligations under this License Agreement and if the failure to perform is not cured within thirty (30) days after notice of the failure to perform has been given by the other Party in writing. If the obligation cannot reasonably be cured within thirty (30) days, the Party will not be in default of this License Agreement if such Party commences performance of such cure within such thirty (30) day period and thereafter diligently prosecutes the same to completion. Notwithstanding the foregoing, Licensee will be in default under Section 14 of this License Agreement if it breaches its obligations under such Section and fails to cure such breach within ten (10) business days after written notice is given to the Licensee by Licensor of such breach. In the event of a default beyond applicable notice and cure periods by a Party, such Party shall have all rights and remedies available to such Party with respect to such default as are available under applicable law, including, without limitation, injunction and specific performance. 15. ASSIGNMENT. Licensee may not assign this License Agreement or sublicense the Premises or permit the use of the Premises by anyone other than the Licensee Parties (collectively, “Transfer”), without the prior written consent of Licensor, which consent may be withheld in Licensor’s sole discretion. Licensor’s consent to one Transfer will not constitute consent to a subsequent Transfer. 16. HAZARDOUS MATERIALS. As used herein, the term “Hazardous Materials” means any substance or material which has been determined by any state, federal or local governmental authority to be capable of posing risk of injury to health, safety, and property, including petroleum and petroleum products and all of those materials and substances designated as hazardous or toxic by the U.S. Environmental Protection Agency, the California Water Quality Control Board, the U.S. Department of Labor, the California Department of Industrial Relations, the California Department of Health Services, the California Health and Welfare Agency in connection with the Safe Water and Toxic Enforcement Act of 1986, the U.S. Department of Transportation, the U.S. Department of Agriculture, the U.S. Consumer Product Safety Commission, the U.S. Department of Health and Human Services, the U.S. Food and Drug Administration or any other governmental agency now or hereafter authorized to regulate materials and substances in the environment. Without limiting the generality of the foregoing, the term “Hazardous Materials” will include all of those materials and substances defined as “toxic materials” in Sections 66680 through 66685 of Title 22 of the California Code of Regulations, Division 4, Chapter 20, as the same may be amended from time to time. Licensee will not use, store, transport or dispose of any Hazardous Material in or about the Premises in violation of applicable law. Licensee will indemnify, defend, protect and hold Licensor and its officers, directors, employees, successors and assigns harmless from and against, all losses, damages, claims, costs and liabilities, including attorneys’ fees and costs, arising out of Licensee’s use, discharge, disposal, storage, transport, release or emission of Hazardous Materials on or about the Premises during the Term. 17. TAXES. Per Section 107.6 of the California Revenue and Taxation Code, the property interest may be subject to property taxation if created, and that the Party in whom the Docusign Envelope ID: 6FB52637-73F8-446A-BDBA-17D34EE80EF3 Item 10 Attachment A - La Comida License Agreement        Item 10: Staff Report Pg. 10  Packet Pg. 210 of 607  possessory interest is vested may be subject to the payment of property taxes levied on the interest. Additionally, Licensee will pay before delinquency all taxes imposed against any personal property located in the Premises. 18. INDEMNITY AND HOLD HARMLESS. Except to the extent resulting from the negligence or willful misconduct of Licensor, Licensee agrees to protect, indemnify, hold harmless and defend Licensor against any and all claims, liability, demands, damages, costs, expenses or attorneys’ fees arising out of the negligence of Licensee or Licensee Parties or resulting from a default by Licensee of its obligations under this License Agreement. In the event Licensor is named as co-defendant, Licensee will notify Licensor of such fact and will represent Licensor in such legal action with counsel reasonably approved by Licensor, unless Licensor undertakes to represent itself as a co-defendant in such legal action, in which event Licensee will pay to Licensor its litigation costs, expenses and attorneys’ fees. Licensor hereby waives all claims, liability and recourse against Licensee and its Board of Directors including the right of contribution for loss or damage of or to persons or property to the extent growing out of or arising from Licensor’s use of the Building or from any activity undertaken by Licensor or Licensor which is related to this License Agreement. Except to the extent resulting from the negligence or willful misconduct of Licensee or Licensee Parties, Licensor agrees to protect, indemnify, hold harmless and defend Licensee and Licensee Parties against any and all claims, liability, demands, damages, costs, expenses or attorneys’ fees arising out of the negligence of Licensor or resulting from a default by Licensor of its obligations under this License Agreement. In the event Licensee is named as a co-defendant, Licensor will notify Licensee of such fact and will represent Licensee in such legal action with counsel reasonably approved by Licensee, unless Licensee undertakes to represent itself as co-defendant in such legal action, in which event Licensor will pay to Licensee its litigation costs, expenses and attorneys’ fees. 19. INSURANCE. During the term of this License, Licensee, and each of its contractors and agents which enter onto the Property to carry out licensed activities, shall each maintain in full force and affect the following insurance policies: A. General liability insurance policy (bodily injury, property damage, contractual liability, and fire legal liability); B. Automobile liability insurance policy (including all owned, hired and non- owned autos); and C. Worker’s Compensation and Employer’s liability policy. Said policies shall be maintained with respect to employees and vehicles using the Property with coverage amounts and including the required endorsements, certificates of insurance, and coverage verifications as set forth in Exhibit “E”, attached and incorporated by this reference. 20. RELEASE AND WAIVER OF SUBROGATION. Notwithstanding anything to the contrary herein, Licensor and Licensee hereby release each other, and their respective agents, employees, sublessees, and contractors, from all liability for damage to any property that is caused by or results from a risk which is actually insured against or which would normally be covered by Docusign Envelope ID: 6FB52637-73F8-446A-BDBA-17D34EE80EF3 Item 10 Attachment A - La Comida License Agreement        Item 10: Staff Report Pg. 11  Packet Pg. 211 of 607  “all risk” property insurance, without regard to the negligence or willful misconduct of the entity so released. 21. NO WAIVER. No delay or omission in the exercise of any right or remedy of either Party on any default by the other Party will impair such right or remedy or be construed as a waiver thereof. Nothing in this License Agreement shall be deemed a waiver of any legal right or remedy which a Party is not permitted to waive under applicable law. 22. AUTHORITY. Each Party hereby represents and warrants to the other that it has proper authority and is empowered to execute this License Agreement on behalf of Licensor and Licensee, respectively, and that this License Agreement is a binding and enforceable obligation of Licensor and Licensee, respectively. 23. TIME OF ESSENCE. Time is of the essence of each and every provision of this License Agreement. 24. SEVERABILITY. If any term or provision of this License Agreement will, to any extent, be determined by a court of competent jurisdiction to be invalid or unenforceable, the remaining provisions of this License Agreement will not be affected thereby, and each of the other terms and provisions of this License Agreement will be valid and enforceable to the fullest extent permitted by law. 25. SUCCESSORS. All of the terms and conditions of this License Agreement will be binding upon and inure to the benefit of the Parties hereto and their respective successors-in- interest. 26. INTERPRETATION OF LICENSE AGREEMENT/GOVERNING LAW. This License Agreement will be construed and interpreted in accordance with the laws of the State of California. This License Agreement is made in and is to be performed in the State of California and shall, for all purposes, be governed by the laws of said state without reference to conflicts of law principles. 27. ENTIRE AGREEMENT; MODIFICATIONS. This License Agreement contains the entire agreement between Licensor and Licensee concerning Licensee’s use of the Premises. It is understood and agreed that there are no oral agreements between the parties hereto affecting this License Agreement and this License Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties hereto with respect to the subject matter thereof. This License Agreement may not be modified or amended except by a writing executed by the Parties. 28. ESTOPPELS. Parties represent and warrant that the License Agreement is in full force and effect, the License Agreement has been duly authorized and executed, and that to both Parties’ knowledge, neither are in default under the License Agreement. The Parties agree that at any time and from time to time, to execute, acknowledge and deliver to the requesting Party either a statement in writing (i) certifying that this License Agreement is unmodified and in full force and effect (or, if there have been modifications, that the License Agreement is in full force and Docusign Envelope ID: 6FB52637-73F8-446A-BDBA-17D34EE80EF3 Item 10 Attachment A - La Comida License Agreement        Item 10: Staff Report Pg. 12  Packet Pg. 212 of 607  effect as modified and stating the modifications), (ii) whether or not, to the best of the other Party’s knowledge, the requesting Party is in default in the performance of any covenant, agreement, term, provision or condition contained in this License Agreement, and if so, specifying each such default of which the other Party may have knowledge, and (iii) stating other information reasonably requested by the requesting Party. 29. INCORPORATION OF RECITALS. The Recitals hereunder are incorporated herein by this reference and made a part hereof. 30. NOTICES. All notices, statements, demands, requests, consents, approvals, authorizations, offers, agreements, appointments or designations hereunder given by either Party to the other, will be in writing and will be sufficiently given and served upon the other Party if (i) sent by United States Postal Service certified mail, postage, prepaid, or (ii) sent by express delivery service. All notices pursuant to this License Agreement will be addressed as set forth below or as either Party may subsequently designate by written notice. To: Licensor City of Palo Alto 250 Hamilton Avenue Palo Alto, CA 94301 Attn: Real Property Manager With a copy to: City of Palo Alto 250 Hamilton Avenue Palo Alto, CA 94301 Attn: City Attorney To: Licensee La Comida de California 455 East Charleston Road Palo Alto, CA 64306 Attn: Mary Ruth Batchelder With a copy to: Cooley LLP 3175 Hanover Street Palo Alto, CA 94304-1130 Attn: Peter Burns Email: burns@cooley.com Each Party may, at any time, change its notice address (other than to a post office box address) by giving the other Party written notice of the new address. 31. SURVIVAL. All representations, covenants, warranties, and indemnification obligations hereunder will survive the expiration or earlier termination of this License Agreement. Docusign Envelope ID: 6FB52637-73F8-446A-BDBA-17D34EE80EF3 Item 10 Attachment A - La Comida License Agreement        Item 10: Staff Report Pg. 13  Packet Pg. 213 of 607  32. COUNTERPARTS. This License Agreement may be signed in any number of counterparts with the same effect as if the signatures were upon the same instrument and all such counterparts taken together will constitute one and the same instrument. 33. MISCELLANEOUS. Any executed copy of this License Agreement will be deemed an original for all purposes. The language in all parts of this License Agreement will in all cases be construed as a whole according to its fair meaning, and not strictly for or against either Licensor or Licensee. The captions used in this License Agreement are for convenience only and will not be considered in the construction or interpretation of any provision hereof. When a Party is required to do something by this License Agreement, it will do so at its sole cost and expense without right of reimbursement from the other Party unless specific provision is made therefor. If either Party brings any action or legal proceeding with respect to this License Agreement, the prevailing Party will be entitled to recover reasonable attorneys’ and experts’ fees and court costs. The Premises have undergone an inspection by a Certified Access Specialist (CASp), and it was determined that the Premises did not meet all applicable construction-related accessibility standards pursuant to California Civil Code §55.51 et seq. To the best of Licensor’s knowledge, there have been modifications and alterations completed, planned, or commenced, such as new ADA ramp, wall, cabinets, and sinks, between the date of the inspection and date of this License Agreement which will impact the Premises’ compliance with construction-related accessibility standards. Licensor has provided a copy of such CASp report to Licensee. Because a disability access inspection certificate, as described in subdivision (e) of Section 55.53 of the California Civil Code, was not issued for the Premises, Licensee is advised of the following (pursuant to Section 1938 of the California Civil Code): A Certified Access Specialist (CASp) can inspect the Premises and determine whether the Premises complies with all of the applicable construction-related accessibility standards under state law. Although state law does not require a CASp inspection of the Premises, the commercial property owner or Licensor may not prohibit the Licensee from obtaining a CASp inspection of the Premises for the occupancy or potential occupancy of the lessee or tenant, if requested by the Licensee. The Parties shall mutually agree on the arrangements for the time and manner of the CASp inspection, the payment of the fee for the CASp inspection, and the cost of making any repairs necessary to correct violations of construction-related accessibility standards within the Premises. [Signature page follows.] Docusign Envelope ID: 6FB52637-73F8-446A-BDBA-17D34EE80EF3 Item 10 Attachment A - La Comida License Agreement        Item 10: Staff Report Pg. 14  Packet Pg. 214 of 607  IN WITNESS WHEREOF, the Parties by their duly authorized representatives have executed this License Agreement. LICENSOR: City of Palo Alto, a California chartered municipal corporation By: ______________________________ Name: ____________________________ Title: City Manager or Designee Dated: ____________________________ Approved as to form: By: ______________________________ Name: ____________________________ Title: City Attorney or designee Dated: ____________________________ LICENSEE: La Comida de California, a California non-profit corporation By: ______________________________ Name: ____________________________ Title: _____________________________ Dated: ____________________________ Docusign Envelope ID: 6FB52637-73F8-446A-BDBA-17D34EE80EF3 9/25/2025 President,Board of Directors Bill Blodgett Caio Arellano Ed Shikada Item 10 Attachment A - La Comida License Agreement        Item 10: Staff Report Pg. 15  Packet Pg. 215 of 607  EXHIBIT A DEPICTION OF THE PROPOSED PREMISES Men’s toilet / janitor common area = 234 square feet Common corridor area = 432 square feet Women’s toilet common area = 158 square feet Lobby common area = 373 square feet Total common area = 1,197 square feet Total Building Rentable Area = 7,410 square feet Current La Comida Usable Area = 1,294 + 45 (closet) = 1,339 square feet (22%) City Community Center Area = 7,410 – 1,339 – 1,197 = 4,874 square feet (78%) Total La Comida and City Community Center Usable Areas = 1,339 + 4,874 = 6,213 square feet La Comida common Area = 22% x 1,197 = 263 square feet La Comida Rentable Area = 1,339 + 263 = 1,602 square feet Docusign Envelope ID: 6FB52637-73F8-446A-BDBA-17D34EE80EF3 Item 10 Attachment A - La Comida License Agreement        Item 10: Staff Report Pg. 16  Packet Pg. 216 of 607  EXHIBIT B OPERATIONAL PLAN 10:30 am - Volunteers arrive & help set up the dining room. o Set-up hot water dispensers o Set Dinning tables: Place Mat, Cup, Napkin, Silverware o Set-up donated goods o Cold/Hot water pitchers filled & placed on dining tables o Set up Reset cart 11:15 am - Doors open to seniors, registration beings. o Registration of dinning guest: Scan Yellow Card, Write last & first name, & Patron’s Signature o Meal Tickets given to diners o Milk offered/ distributed to all 11:30 am - 11:45 am - Catered meals arrive. o Milk offered/ distributed to all patrons that are sitting at tables o o Volunteer Positions: : 1 register, 2 Prepare packaged meals, 2 Servers, 1 Reset table & hot water & donations if applicable 11:45 am - 12:45 pm - Meals are served. o Clean and reset place settings when diners finish meal o Entertainment or presentations 12:45 pm – 1:15 pm - Clean-up & tear down o Put all items on counter workspace away in the two cabinets labeled La Comida o Wipe down all countertops, trays, & carts with sanitizer spray o Unplug & Empty hot water dispensers & all water pitchers o Sweep & mop dining space o empty all table items~ Sanitizers & Clear holders in the red basket in the labeled cabinets o Wipe down all table clothes with sanitizer spray & Fold place on bottom shelf of restock cart o Empty all trash, recycle, and compost bins and take to outdoor receptacles replace liners in interior bins o Clean up any spilled food on tables/chairs o Replenish any empty supplies in the restroom o Sweep Restroom Floors – mop if needed Docusign Envelope ID: 6FB52637-73F8-446A-BDBA-17D34EE80EF3 Item 10 Attachment A - La Comida License Agreement        Item 10: Staff Report Pg. 17  Packet Pg. 217 of 607  EXHIBIT C CITY HOLIDAYS FOR THE 2025 CALENDAR YEAR Docusign Envelope ID: 6FB52637-73F8-446A-BDBA-17D34EE80EF3 Item 10 Attachment A - La Comida License Agreement        Item 10: Staff Report Pg. 18  Packet Pg. 218 of 607  EXHIBIT D LICENSED FURNITURE 20 - 72”x30” Speckled Grey Tables 2 - Space Saver Table Carts (holds 10 tables) 100 – Stackable, Black, Chairs (10 chairs per stack) 2 – Adapt Chair Dollys (holds 10 chairs) Docusign Envelope ID: 6FB52637-73F8-446A-BDBA-17D34EE80EF3 Item 10 Attachment A - La Comida License Agreement        Item 10: Staff Report Pg. 19  Packet Pg. 219 of 607  EXHIBIT E INSURANCE REQUIREMENTS A. NAME, ADDRESS, AND PHONE NUMBER OF YOUR INSURANCE AGENT/BROKER: ______________________________________________________________________________________________ B. POLICY NUMBER(S): C. DEDUCTIBLE AMOUNT(S), IF APPLICABLE: CONTRACTORS TO THE CITY OF PALO ALTO (CITY), AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE CONTRACT OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY COMPANIES WITH AM BEST’S KEY RATING OF A-:VII, OR HIGHER, LICENSED OR AUTHORIZED TO TRANSACT INSURANCE BUSINESS IN THE STATE OF CALIFORNIA. AWARD IS CONTINGENT ON COMPLIANCE WITH CITY’S INSURANCE REQUIREMENTS, AS SPECIFIED, BELOW: REQUIRED TYPE OF COVERAGE REQUIREMENT MINIMUM LIMITS AGGREGATE YES YES EACH ACCIDENT, EACH DISEASE-EMPLOYEE, EACH DISEASE- POLICY $1,000,000 YES GENERAL LIABILITY, INCLUDING PERSONAL INJURY, BROAD FORM PROPERTY DAMAGE BLANKET CONTRACTUAL, AND FIRE LEGAL LIABILITY PROPERTY DAMAGE $1,000,000 $1,000,000 $2,000,000 $2,000,000 YES OWNED, HIRED, NON-OWNED - EACH PERSON - EACH OCCURRENCE PROPERTY DAMAGE $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 YES THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDITIONAL INSURED: CONTRACTOR, AT ITS SOLE COST AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM OF ANY RESULTANT AGREEMENT, THE INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT ONLY CONTRACTOR AND ITS SUBCONSULTANTS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS’ COMPENSATION, EMPLOYER’S LIABILITY AND PROFESSIONAL INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, AND EMPLOYEES. I. INSURANCE COVERAGE MUST INCLUDE: A. A PROVISION FOR A WRITTEN THIRTY DAY ADVANCE NOTICE TO CITY OF CHANGE IN COVERAGE OR OF COVERAGE CANCELLATION; AND Docusign Envelope ID: 6FB52637-73F8-446A-BDBA-17D34EE80EF3 Item 10 Attachment A - La Comida License Agreement        Item 10: Staff Report Pg. 20  Packet Pg. 220 of 607  B. A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR CONTRACTOR’S AGREEMENT TO INDEMNIFY CITY. C. DEDUCTIBLE AMOUNTS IN EXCESS OF $5,000 REQUIRE CITY’S PRIOR APPROVAL. II. CONTACTOR MUST SUBMIT CERTIFICATES(S) OF INSURANCE EVIDENCING REQUIRED COVERAGE. III. ENDORSEMENT PROVISIONS, WITH RESPECT TO THE INSURANCE AFFORDED TO “ADDITIONAL INSUREDS” A. PRIMARY COVERAGE WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED, INSURANCE AS AFFORDED BY THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR CONTRIBUTING WITH ANY OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS. B. CROSS LIABILITY THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER THE POLICY SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE INSURED AGAINST ANOTHER, BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE INSUREDS, SHALL NOT INCREASE THE TOTAL LIABILITY OF THE COMPANY UNDER THIS POLICY. C. NOTICE OF CANCELLATION 1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON OTHER THAN THE NON- PAYMENT OF PREMIUM, THE ISSUING COMPANY SHALL PROVIDE CITY AT LEAST A THIRTY (30) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. 2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON-PAYMENT OF PREMIUM, THE ISSUING COMPANY SHALL PROVIDE CITY AT LEAST A TEN (10) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. NOTICES SHALL BE MAILED TO: PURCHASING AND CONTRACT ADMINISTRATION CITY OF PALO ALTO P.O. BOX 10250 PALO ALTO, CA 94303 Docusign Envelope ID: 6FB52637-73F8-446A-BDBA-17D34EE80EF3 Item 10 Attachment A - La Comida License Agreement        Item 10: Staff Report Pg. 21  Packet Pg. 221 of 607  EXHIBIT “F” SCOPE OF PROGRAM SERVICES I PROGRAM SERVICES Licensee shall provide nutritionally balanced, appetizing, high-quality, and low-cost meals to persons 60 years of age or older; linking participants to other agencies serving seniors and their families; and providing a dining setting that encourages socializing. II. LICENSEE PROGRAM GOALS, OBJECTIVES AND METHODS Per Fiscal Year July 1st to June 30th Goal 1: Enhance the physical well-being of Palo Alto seniors by providing nutritious lunches. Objectives: • Serve > 200 nutritious, appetizing lunches each day over 249 service days. Methods: • Following nutrition standards as outlined in the Senior Nutrition Program as outlined by the U.S. Dietary Guidelines for Americans (www.dietarygudelines.gov) and developing menu choices which reflect the diversity and desires of the Palo Alto clientele. Goal 2: Reduce social isolation among seniors by providing a fun and engaging congregate dining experience. Objectives: • Arrange >14 special celebratory events during lunch service per fiscal year. Methods: • Provide special meals for holidays or birthday celebrations. Goal 3: Increase seniors’ level of knowledge on health, wellness and nutrition topics via lunchtime presentations, handout materials and website content. Objectives: • Provide 4 information sessions or handouts regarding health, wellness and nutrition topics at each congregate meal site. Methods: • Arrange speakers or publish newsletters/handouts or post articles of interest on the lacomida.org website. Goal 4: Ensure client satisfaction with the meal service provided. Objectives: • Achieve > 80% satisfaction rating from clients who respond to the survey. Docusign Envelope ID: 6FB52637-73F8-446A-BDBA-17D34EE80EF3 Item 10 Attachment A - La Comida License Agreement        Item 10: Staff Report Pg. 22  Packet Pg. 222 of 607  Methods: • Annual Senior Nutrition Program (SNP) Participant Satisfaction Survey conducted by the County of Santa Clara Department of Aging and Adult Services. III. REPORTS ON PROGRAM GOALS, OBJECTIVES, AND METHODS Licensee shall provide semiannual activity reports relating to this Scope of Program Services for the periods ending December 31 and June 30, within thirty days after these dates. Each report shall cover the preceding six months and other such information as the Licensor may request. The final report shall focus on the preceding six months, but also shall provide information on contract services for the entire year. Each report shall be prepared in the form agreed upon by the Licensor and the Licensee. IV TIME SCHEDULE Services shall run through the term of this License Agreement. Docusign Envelope ID: 6FB52637-73F8-446A-BDBA-17D34EE80EF3 Item 10 Attachment A - La Comida License Agreement        Item 10: Staff Report Pg. 23  Packet Pg. 223 of 607  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Utilities Meeting Date: October 20, 2025 Report #:2506-4913 TITLE Adoption of a Resolution to Extend the City’s Participation in the Northern California Power Agency’s Support Services Program for Another 10 Years to 2037, Designating Authorized Signatories, and Updating Contracting Authority to Align with the Municipal Code; CEQA Status – Not a Project RECOMMENDATION Staff recommends that the City Council adopt the Resolution (Attachment A) to: 1.Reaffirm the City Manager’s authority to execute the Support Services Program Agreement (Attachment B) between the Northern California Power Agency (NCPA) and the City of Palo Alto; and 2.Reaffirm appointment of the City Attorney and City Manager, or their designees, as designated representatives to jointly execute any individual Confirmation for Support Services on behalf of the City: (a) without Council approval, provided the Confirmation satisfies the contracting authority for the City Manager as set forth in the Palo Alto Municipal Code 2.30.210; or (b) with Council approval, for all other Confirmations. 3.Set a self-imposed term limit for the City’s participation in the Support Services Program of 10 years from the current self-imposed participation period ending of 2027, to extend City’s participation through 2037, and return to Council in 2035 to consider ongoing participation. EXECUTIVE SUMMARY This report and the attached Resolution satisfy the requirement in Council’s June 2017 Resolution 9681,1 Section 4, that staff bring to the City Council a recommendation to extend or terminate participation in the NCPA Support Services Program (Program) in 2025. Although the underlying agreement with NCPA has no termination date, the City as a signatory member would be required to provide two years’ written notice to terminate its participation. Staff 1 City Council, June 5, 2017; Agenda Item #14; Resolution 9861 https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=53988 Item 11 Item 11 Staff Report        Item 11: Staff Report Pg. 1  Packet Pg. 224 of 607  recommends continuation of the Program for an additional 10 years from Council’s authorized participation period running through 2035, and updating as of 2025 the authorized confirmation expenditure and term limits to align with those set forth in Palo Alto Municipal Code (PAMC) 2.30.210 for the City Manager, or else require Council approval.3 Since 2017, the City has benefited from the Program through procurement of services from 14 vendors with expenditures occurring at a rate of approximately $79,000 per year, and future participation is expected at similar levels. BACKGROUND 4 Resolution 9681 also identified the City Manager as the designated representative to execute Confirmations to receive services through NCPA’s or Southern California Public Power Agency’s (SCPPA) preapproved vendors and contracts either (a) without City Council’s approval provided the term does not exceed three years, the total not to exceed amount with any individual vendor does not exceed $85,000 per year, or (b) with Council approval provided the total not-to exceed amount does not exceed $250,000 per year. Additionally, the Resolution included a 10-year, self-imposed term limit and required staff to bring a recommendation to the City Council in 2025 on whether to withdraw from the program (providing two years’ written notice) or extend the program beyond 2027. ANALYSIS 3 PAMC Section 2.30.200 (d) Procurement officer contract award authority https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61873 4 City Council, June 5, 2017; Agenda Item #14; SR #7869, Item 11 Item 11 Staff Report        Item 11: Staff Report Pg. 2  Packet Pg. 225 of 607  $79,000 per year, on professional services from 14 different vendors; the expenditures are categorically listed as follows: $381,000 on EV promotion and public education over four years from four vendors $50,000 on energy efficiency consulting over three years from two vendors $46,000 on engineering consulting over one year from one vendor $37,000 on resource planning consulting over one year from one vendor $35,000 on transmission planning consulting over one year from one vendor $26,000 on wildfire mitigation consulting over two years from two vendors $24,000 on natural gas regulatory consulting over two years from one vendor $21,000 grant application services over one year from one vendor $13,000 on executive leadership training over one year from one vendor. Item 11 Item 11 Staff Report        Item 11: Staff Report Pg. 3  Packet Pg. 226 of 607  As per Staff Report 7869, staff created and adhered to guidelines to ensure compliance with PAMC Section 2.30.360 (k), allowing reliance on another governmental agency‘s competitive solicitation process in place of the City conducting its own competitive solicitation. 7 Adherence to these guidelines will continue upon extension of the City’s participation in the Program. FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW ATTACHMENTS 7 PAMC Section 2.30.360(k) Exemptions from competitive solicitation requirements https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61990 Item 11 Item 11 Staff Report        Item 11: Staff Report Pg. 4  Packet Pg. 227 of 607  Attachment B: Support Services Program Agreement (June 2017) APPROVED BY: Item 11 Item 11 Staff Report        Item 11: Staff Report Pg. 5  Packet Pg. 228 of 607  ATTACHMENT A NOT YET APPROVED 1 027091925 Resolution No. Resolution of the Council of the City of Palo Alto Reapproving Participation in the Support Services Program with the Northern California Power Agency through 2037 R E C I T A L S A. The City of Palo Alto (“City”) is a member of the Northern California Power Agency (“NCPA”), a joint action agency providing members with opportunities for joint generating, transmission and other projects, as well as other supporting programs such as scheduling and dispatch services and legislative advocacy services to publicly owned utilities throughout Northern California. B. NCPA has numerous service offerings its members may utilize such as joint purchasing, engineering services, transmission and distribution planning, power marketing and analysis, employee training, employment and human relations assistance, customer services and billing, metering and data management, power plant operations, and other forms of assistance and professional services relating to the operation of a publicly owned electric utility, as related to either the generation, transmission, or distribution of electricity or the wholesale or retail operation of such a utility. C. The Council of the City of Palo Alto previously approved the attached Support Services Program Agreement (“SSPA”) (Attachment B) between NCPA and the City, and ongoing participation will allow the City to continue to utilize the benefit of these services. D. The SSPA provides that the City’s Designated Representatives are responsible for committing to individual service offerings on behalf of the City as a member organization, and that Council must delegate authority to bind the City/member to contractually receive and pay for service offerings in writing through a Confirmation process. The Council of the City of Palo Alto RESOLVES as follows: SECTION 1. Approve and authorize the City Manager or his/her designee to continue participating in the SSPA between NCPA and the City of Palo Alto under which the City may utilize NCPA’s preapproved vendors and contracts for services, extending the self- imposed term limit for the City’s participation by 10 years from the previous term expiration of 2027, to 2037; SECTION 2. Identify the City Manager and the City Attorney as the City’s Designated Representatives under the SSPA to execute Confirmations under the SSPA subject to the Authority Limits set forth in this Resolution. Item 11 Attachment A - Resolution to Reapprove Participation in the Support Services Program with the Northern California Power Agency through 2037        Item 11: Staff Report Pg. 6  Packet Pg. 229 of 607  ATTACHMENT A NOT YET APPROVED 2 027091925 SECTION 3. Authorize the City Manager and City Attorney as the City’s Designated Representatives to jointly execute any individual Confirmation for Support Services on behalf of the City: (a) without Council approval, provided the Confirmation falls within the contracting authority delegated to the City Manager under the Palo Alto Municipal Code section 2.30.210; or (b) with Council approval, in all other cases. SECTION 4. The Council’s adoption of this Resolution and the actions taken herein do not require review under the California Environmental Quality Act because they do not meet the definition of “project” set forth in Public Resources Code Section 21065. Individual Confirmations for programs or services under the SSPA will be subject to all necessary environmental review, as applicable. INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk Mayor APPROVED AS TO FORM: APPROVED: Assistant City Attorney City Manager Director of Utilities Director of Administrative Services Item 11 Attachment A - Resolution to Reapprove Participation in the Support Services Program with the Northern California Power Agency through 2037        Item 11: Staff Report Pg. 7  Packet Pg. 230 of 607  1 ES-AGY-2016-001 NORTHERN CALIFORNIA POWER AGENCY SUPPORT SERVICES PROGRAM AGREEMENT Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 8  Packet Pg. 231 of 607  Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 9  Packet Pg. 232 of 607  3 ES-AGY-2016-001 (3) Support Services does not include services provided by NCPA pursuant to third phase agreements relating to generation projects or other project agreements previously or subsequently entered into by NCPA and certain of its Members. (4) Support Services does not include any on-going services which are to be provided by NCPA to its Members through program agreements. For example, Support Services does not include any legislative and regulatory services provided through the Legislative and Regulatory Affairs Program Agreement. D. The Signatory Members desire that NCPA negotiate and enter into agreements with third parties to provide the Support Services for the benefit of Participating Members. This Agreement does not authorize NCPA to directly provide Support Services utilizing NCPA’s own staff, except in limited circumstances. Such direct provision of Support Services may be provided to one or more Members through either a Single Member Service Agreement or a Professional Services/Operating Agreement as deemed appropriate by NCPA. E. Each Support Service will be offered by NCPA to all the Signatory Members. Those Signatory Members wishing to accept the offer with respect to a particular Support Service will execute a written confirmation for that Support Service (a “Confirmation”) and thereby become a Participating Member with respect to such Support Service. The Participating Members executing a particular Confirmation will pay NCPA the cost of providing the Support Services offered by such Confirmation as detailed in the Confirmation including the cost of developing the Confirmation; Signatory Members not executing a particular Confirmation will have no obligation with respect to the Support Services provided pursuant to that Confirmation. F. Each Signatory Member, in executing this Agreement, will provide the identity of the Designated Representatives authorized to execute Confirmations on its behalf, and agrees that, subject to such not to exceed dollar limitations as are set forth in its signature page to this Agreement (as such limitations may be amended), any Confirmations executed by such Designated Representatives are binding upon the Signatory Member without further approval by the Signatory Member’s Governing Board. G. NCPA desires to provide, and the Signatory Members desire to secure, Support Services under this Agreement in a manner that balances their operational and economic interests and the interests of other NCPA Members with the ongoing financial viability and professional responsibilities of NCPA. Accordingly, Signatory Members desire to secure Support Services under this Agreement by accepting a limited insurance based recourse against NCPA, with the option of procuring additional insurance at Signatory Members’ sole expense, thereby ensuring that NCPA will substantially limit its risk for the provision of such Support Services which, in turn, allocates risks back to the Signatory Members in the event NCPA is not adequately insured. NOW, THEREFORE, the Parties agree as follows: Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 10  Packet Pg. 233 of 607  4 ES-AGY-2016-001 Section 1. Definitions and Interpretation. 1.1 Definitions. Whenever used in this Agreement (including in the preamble and recitals hereto), the following terms shall have the means ascribed to them in this section: “Agreement” means this NCPA Support Services Program Agreement, including all exhibits or schedules attached hereto, as the same may be amended from time to time in accordance with the terms and conditions hereof. “All Resources Bill” means the single, combined monthly invoice from NCPA to a Participating Member with respect to all NCPA programs and projects. “Annual Budget” means the budget for the Fiscal Year adopted by the Commission, as it may be amended from time to time. “Associate Member” means the Plumas-Sierra Rural Electric Cooperative, an associate member of NCPA. “Business Day” means any day except a Saturday, Sunday or a Federal Reserve Bank holiday. A Business Day shall open at 8:00 a.m. and close at 5:00 p.m., Pacific Time. “Commission” means the NCPA Commission. “Confirmation” has the meaning set forth in the recitals hereto. “Costs” means both (i) the cost billed to NCPA by a third party provider of Support Services, plus (ii) the direct or indirect costs incurred by NCPA in obtaining such Support Services from the third party provider, including development of the Confirmation, administration of any agreements with the third party provider and any over-head costs incurred. Overhead costs shall be determined by NCPA on a Confirmation –by- Confirmation basis. “Costs” shall also include any NCPA direct or indirect costs, including salary, incurred in those limited instances where NCPA directly provides the Support Services under a Confirmation. “Constitutive Documents” means, with respect to NCPA, the Joint Powers Agreement and any resolutions or bylaws adopted thereunder, and with respect to each Signatory Member, the California Government Code and other statutory provisions applicable to such Signatory Member and any applicable agreements, charters, contracts, or other documents concerning the formation, operation or decision making of such Signatory Member, including, if applicable, its City Charter, and any codes, ordinances, bylaws, and resolutions adopted by such Signatory Member’s Governing Body. “Defaulting Party” has the meaning set forth in Section 12.1. Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 11  Packet Pg. 234 of 607  5 ES-AGY-2016-001 “Designated Representatives” means, with respect to NCPA, both its General Manager, and its General Counsel, acting jointly, and with respect to each Signatory Member means both its Utility Director (or an employee or official other than the Utility Director designated by resolution of the Signatory Member’s Governing Board) and its City Attorney or General Counsel, acting jointly. “Effective Date” has the meaning set forth in the preamble hereof. “Electric System” means, with respect to each Signatory Member except the San Francisco Bay Area Rapid Transit District (“BART”), all properties and assets, real and personal, tangible and intangible, of the Signatory Member now or hereafter existing, used or pertaining to the generation for resale, transmission, transformation, distribution or sale of electric capacity and energy, or the utilization of such, including all additions, extensions, expansions, improvements and betterments thereto and equipment thereof; provided, however, that to the extent the Signatory Member is not the sole owner of an asset or property or to the extent that an asset or property is used in part for the above described purposes, only the Signatory Member’s ownership interest in such asset or property or only the part of the asset or property used for electric purposes shall be considered to be part of its Electric System. “Electric System” means, with respect to BART, all properties and assets, real and personal, tangible and intangible, of BART now or hereafter existing, used or pertaining to the operation or maintenance of its transportation system, including all additions, extensions, expansions, improvements and betterments thereto and equipment thereof; provided, however, that to the extent BART is not the sole owner of an asset or property or to the extent that an asset or property is used in part for the above described purposes, only BART’s ownership interest in such asset or property or only the part of the asset or property used for transportation system purposes shall be considered to be part of its Electric System. “Event of Default” shall have the meaning provided in Section 12.1. “Fiscal Year” means the NCPA fiscal year; currently the twelve month period beginning July 1 and ending on the next-following June 30. “General Manager” means the General Manager of NCPA. "Good Utility Practice" means any of the practices, methods and acts engaged in or approved by a significant portion of the electric utility industry during the relevant time period, or any of the practices, methods and acts which, in the exercise of reasonable judgment in light of the facts known at the time the decision was made, could have been expected to accomplish the desired result of the lowest reasonable cost consistent with good business practices, reliability, safety and expedition. Good Utility Practice is not intended to be limited to the optimum practice, method or act to the exclusion of all others, but rather to be acceptable practices, methods, or acts generally accepted in the region and consistently adhered to by the electric utility industry. Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 12  Packet Pg. 235 of 607  6 ES-AGY-2016-001 “Governing Board” means with respect to NCPA its Commission, and with respect to each Signatory Member means its city council, board of directors, board of port commissioners, or other duly constituted legislative body having approval authority for contracting and purchasing under the terms of the Constitutive Documents of the Signatory Member. “Joint Powers Agreement” or “JPA” means that certain Amended and Restated Northern California Power Agency Joint Power Agreement dated as of January 1, 2008, as the same may be amended from time to time. “Member” means any member of NCPA or any Associate Member of NCPA. “NCPA” has the meaning set forth in the preamble of this Agreement. “NCPA Procurement Policies” means those policies for the procurement of goods and services adopted by the Commission, as the same may be amended from time to time. “NERC” means the North American Electric Reliability Corporation, or its successor in interest as the national electric reliability organization designated by the Federal Energy Regulatory Commission. “Participating Member” has the meaning set forth in the recitals of this Agreement. “Party” or “Parties” has the meaning set forth in the preamble of this Agreement. “Revenues” means, with respect to each Signatory Member with the exception of the San Francisco Bay Area Rapid Transit District (“BART”), all income, rents, rates, fees, charges, and other moneys derived by the Signatory Member from the ownership or operation of its Electric System, including, without limiting the generality of the foregoing: (a) all income, rents, rates, fees, charges or other moneys derived from the sale, furnishing and supplying of electric capacity and energy and other services, facilities, and commodities sold, furnished, or supplied through the facilities of its Electric System; (b) the earnings on and income derived from the investment of such income, rents, rates, fees, charges or other moneys to the extent that the use of such earnings and income is limited by or pursuant to law to its Electric System; and (c) the proceeds derived by the Signatory Member directly or indirectly from the sale, lease or other disposition of all or a part of the Electric System, but the term Revenues shall not include (i) customers’ deposits or any other deposits subject to refund until such deposits have become the property of the Signatory Member, or (ii) contributions from customers for the payment of costs of construction of facilities to serve them. In regard to BART, “Revenues” means all income, rents, rates, fees, charges, grants, fares or tariffs, subventions and other moneys derived by the BART from its operation including, without limiting the generality of the foregoing, (i) the earnings on and income derived from the investment of such income, rents, rates, fees, charges grants, fares or tariffs, subventions or other moneys, and (ii) the proceeds derived by the BART directly or indirectly from the sale, Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 13  Packet Pg. 236 of 607  7 ES-AGY-2016-001 lease or other disposition of all or a part of its assets, but the term Revenues shall not include any moneys derived from sources the use of which is limited by law to expenditures other than BART operating expenses. “Security Account” means an account established by NCPA and funded by Participating Members in accordance with Section 7.2, the funds of which are available for use by NCPA with respect to a particular Confirmation in accordance with the terms and conditions herein and those of the particular Confirmation. “Signatory Member” has the meaning set forth in the preamble hereto. “Support Services” has the meaning set forth in the recitals of this Agreement . “Uncontrollable Force” means any act of God, labor disturbance, act of the public enemy, war, insurrection, riot, fire, storm, flood, earthquake, explosion, any curtailment, order, regulation or restriction imposed by governmental, military or lawfully established civilian authorities or any other cause beyond the reasonable control of the Party claiming Uncontrollable Force which could not be avoided through the exercise of Good Utility Practice. “Utility Director” means, with respect to each Signatory Member with the exception of the San Francisco Bay Area Rapid Transit District (“BART”), the person having administrative charge of and responsibility for the operation and maintenance of the Electric System of a Signatory Member. In regards to BART, “Utility Director” means the person having administrative charge of and responsibility for the procurement of electrical energy for the operation of the BART transportation system. 1.2 Interpretation of Agreement. As used in this Agreement (including the preamble and recitals hereto), unless in any such case the context requires otherwise: 1.2.1 The terms “herein,” “hereto,” “herewith” and “hereof” are references to this Agreement taken as a whole and not to any particular provision; the term “include,” “includes” or “including” shall mean “including, for example and without limitation;” and references to a “Section,” “subsection,” “clause,” or “Exhibit” shall mean a Section, subsection, clause or Exhibit of this Agreement, as the case may be. 1.2.2 All references to a given agreement, instrument or other document shall be a reference to that agreement, instrument or other document as modified, amended, supplemented and restated through the date as of which such reference is made, and reference to a law, regulation or ordinance includes any amendment or modification thereof. 1.2.3 A reference to a “person” includes any individual, partnership, firm, company, corporation, joint venture, trust, association, government, organization or other entity, in each case whether or not having a separate legal personality and includes its successors and permitted assigns. Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 14  Packet Pg. 237 of 607  8 ES-AGY-2016-001 1.2.4 The singular shall include the plural and the masculine shall include the feminine, and vice versa. 1.2.5 All references to a “day” shall refer to a calendar day, unless specified as a Business Day. Section 2. Effectiveness of Agreement; Signature Authority . 2.1 Effective Date as to Signatory Member. Following the approval of this Agreement by the Commission, any Member may become a Signatory Member by providing an executed counterpart of this Agreement to NCPA. This Agreement shall become effective as to a given Signatory Member upon the later of the Effective Date and the date on which an executed copy of this Agreement is provided to NCPA. NCPA shall provide a copy of each executed signature page of a Signatory Member to all other Signatory Members. 2.2 Form of Signature Page; Amendment of Designated Representatives and Not to Exceed Dollar Authority. Each Signatory Member signature page shall be in the form attached hereto as Exhibit “A.” Each signature page shall identify the initial Designated Representatives of the Signatory Member and the monetary not to exceed authority for any individual Confirmations for that Signatory Member. 2.2.1 Any Signatory Member may amend its not to exceed authority at any time (either increasing or decreasing such authorities), by providing thirty (30) days written notice of such change to NCPA accompanied by a resolution of the Governing Board of the Signatory Member approving such change in the not to exceed authorities. 2..2.2 Signatory Members shall provide written notice to NCPA upon a change in the identity of either of its Designated Representatives. Section 3. Support Services Procurement. 3.1 Offers to Procure Support Services. NCPA may, from time to time in its sole discretion, offer to procure one or more Support Services for the Signatory Members. Signatory Members desiring to accept such offer with respect to a particular Support Service shall execute a Confirmation prepared by NCPA for that Support Service and thereby become a Participating Member with respect to such Confirmation and Support Service. Confirmations shall be in substantially the form attached hereto as Exhibit “B,” and as provided in Section 5. Each such Confirmation shall indicate that the particular Support Service will be accomplished by NCPA contracting with a named third party to provide the Support Service, which contract shall thereafter be entered into by NCPA in accordance with the NCPA Procurement Policies. NCPA’s Designated Representatives shall have the authority to execute Confirmations without the further approval of the Commission where the underlying contract with a third party is within the contracting authority of the General Manager as established by the NCPA Procurement Policies. Provided, however, that NCPA may in its sole discretion choose to self- Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 15  Packet Pg. 238 of 607  9 ES-AGY-2016-001 provide the Support Services, rather than contracting with a third party, where it is providing training, human resources assistance, assistance with NERC or other regulatory compliance, or assistance in the form of student interns to the Signatory Members. 3.2 NCPA Procurement of Support Services. NCPA agrees, upon receipt of a Confirmation executed by the Designated Representatives of one (1) or more Participating Members, to procure the Support Service specified in such Confirmation on behalf of the Participating Member(s). Provided, however, that NCPA may in its discretion decline to provide Support Services unless the number of Participating Members and the extent of participation is acceptable to NCPA. 3.3 NCPA Payment of Costs. NCPA shall pay all Costs incurred in providing Support Services under a particular Confirmation using funds: (a) received from Participating Members during the normal course of monthly billing of Members, with the Costs of each Confirmation itemized on the NCPA All Resources Bill; or (b) as necessary from Security Account funds for that Confirmation, if any, paid to NCPA in accordance with Section 7.2; or (c) such other sources and methods as may be agreed upon in writing by the Parties from time to time or as specified in a particular Confirmation. Section 4. No Purchase of Energy or Natural Gas; Other Exclusions. Support Services do not include the purchase of natural gas, energy, or any attributes of energy including capacity, reliability or environmental attributes (such as credits, benefits, emissions reductions, offsets, and allowances, however titled). This Agreement and associated Confirmations shall not be utilized for the procurement of natural gas, energy, or any attributes of energy. NCPA shall continue to buy and sell natural gas and energy, or its attributes, on behalf of its Members through other existing agreements, including the Gas Purchase Program Agreement, the Market Purchase Program Agreement, Single Member Service Agreements and the Pooling Agreement. Support Services do not include those items referred to in Recital C. Section 5. Format of Confirmations; Dollar Not to Exceed Limitations; Amendments. 5.1 Format of Confirmations. Confirmations shall generally be in substantially the form provided by Exhibit “B. Confirmations shall define the scope of the particular Support Service to be provided, the means by which NCPA will procure such Support Service, and any other terms on which such Support Services shall be provided, to the extent such terms are not defined by this Agreement. 5.1. The Confirmation shall identify the third party who will provide the Support Services and incorporate by reference the agreement between the third party and NCPA. 5.1.2 Confirmations shall not amend the terms of this Agreement. In the event NCPA and the Participating Members desire to include a provision in a Confirmation inconsistent with this Agreement, such Confirmation shall be effective only if approved by the Governing Boards of all Participating Members and the Commission. Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 16  Packet Pg. 239 of 607  10 ES-AGY-2016-001 5.2 Dollar Not to Exceed Limitations of Confirmations. Each Confirmation shall include a “not to exceed” amount or dollar limitation, broken down by Participating Member, indicating the maximum amount that each Participating Member shall be required to pay for the Support Services provided under the Confirmation. The “not to exceed” shall not relieve a Participating Member of its obligations under this Agreement, including Sections 7 and 11 hereof. 5.2.1 Except as provided in sections 7.4 (relating to use of Security Accounts) and 7.5 (relating to emergency additions to Security Accounts), no Participating Member shall be required to pay for Costs incurred in excess of its stated limitation on a given Confirmation, unless agreed to by the Participating Members. 5.2.2 Any Participating Member may amend its “not to exceed” amount or dollar limitation for a given Confirmation by providing written notice of the change to NCPA executed by its Designated Representatives. 5.3 Amendment of Confirmations. A Confirmation may be amended with respect to all Participating Members only in writing executed by the signatures of the Designated Representatives of NCPA and the Participating Members. Amendments relating to the “not to exceed” amount or dollar limitation of one or more Participating Members shall be accomplished as provided in subsection 5.2.2. Section 6. Participating Member Authority to Execute Confirmations. Each Participating Member acknowledges and agrees to be bound by their respective Designated Representatives’ execution of Confirmations without further approval by the Governing Board of the Participating Member or other approvals, and agrees that such execution is in accordance with its Constitutive Documents. Section 7. Payment Obligations; Confirmation Security Account; Invoicing. 7.1 Payment Obligations. Each Signatory Member agrees to pay NCPA each month its share of Costs specific to each Confirmation for which the Signatory Member is a Participating Member. Such amounts shall be included by NCPA on the monthly All Resources Bill for each Signatory Member, except to the extent that a given Confirmation provides for a different invoicing mechanism and NCPA agrees thereto. 7.2 Confirmation Security Accounts. 7.2.1 Upon issuance of any Confirmation, NCPA shall determine whether or not a Participating Member deposit to a Security Account for that Confirmation will be required in order to provide the Support Service in question. If so, the amount of the required Security Account deposit shall be Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 17  Packet Pg. 240 of 607  11 ES-AGY-2016-001 noted on the Confirmation and the Participating Member or Members shall make the required deposits prior to provision of any Support Services pursuant to that Confirmation. Within ten days of NCPA’s notice of the amount of the Security Account deposit, the affected Participating Member shall have the option of withdrawing its Confirmation and not receiving the Support Service requested therein. 7.2.2 Periodically, and at least quarterly, NCPA shall review and revise its determination of the security necessary for a particular Confirmation and whether each Participating Member has a sufficient balance in the Security Account for that Confirmation. To the extent that any Participating Member’s balance in the Security Account for the Confirmation is greater than one hundred and ten percent (110%) of the amount required, NCPA shall credit the difference between the balance and the amount required as soon as practicable to the Participating Member’s next following All Resource Bill. To the extent that any Participating Member’s balance in the Security Account for the Confirmation is less than ninety percent (90%) of the amount required, NCPA shall add the difference between the balance and the ninety percent (90%) as soon as practicable to the Participating Member’s next following All Resource Bill, or as necessary, to a special invoice to the Participating Member. 7.3 Security Account in Addition to Other Security Accounts. Any required deposits into a Security Account for a Confirmation pursuant to this Agreement shall be separate from, and in addition to, any security accounts maintained pursuant to other agreements between NCPA and its Members, including but not limited to the Market Purchase Program Agreement, Single Member Services Agreement and the Gas Purchase Program Agreement. Each Security Account for a Confirmation shall be separate from, and in addition to, any Security Account for a different Confirmation. 7.4 Use of Security Account Funds. Security Account funds shall be segregated by Confirmation. NCPA may use any and all funds deposited into the Security Account for a particular Confirmation to pay any Costs it incurs in providing Support Services pursuant to that Confirmation, including making payments to counterparties under any agreement, or for termination payments, requests for assurances by third parties, credit support, payment of claims and related expenses under a Confirmation. Such use shall be without regard to any individual Participating Member’s balance in the Security Account or its proportionate share of Confirmation Costs and irrespective of whether NCPA has issued an All Resources Bill or invoice for such Costs to the Participating Members or whether a Participating Member has made timely payments of All Resources Bills or invoices. If funds deposited into the Security Account are used by NCPA to pay any Costs it incurs with respect to a particular Confirmation, NCPA will maintain a detailed accounting of each Participating Member’s shares of funds withdrawn from the Security Account or letter of credit, and upon the collection of all or a part of such withdrawn funds from the applicable Participating Member or Members, NCPA will credit back to each Participating Member the Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 18  Packet Pg. 241 of 607  12 ES-AGY-2016-001 funds collected in proportion to such non-defaulting Participating Member’s share of funds withdrawn from the Security Account. Funds deposited into a Security Account for a particular Confirmation shall not be used to pay the Costs incurred pursuant to a different Confirmation, nor shall any funds in other security accounts maintained by NCPA and not established pursuant to this Agreement be used. 7.5. Emergency Additions. In the event that the funds are withdrawn pursuant to Section 7.4 of this Agreement, or if the Security Account for a particular Confirmation is insufficient to allow payment of an invoice, demand, request for further assurances or claims by third parties with respect to a particular Confirmation, NCPA shall notify all Participating Members for that Confirmation and then prepare and send a special or emergency assessment to the Participating Members. Each Participating Member shall pay to NCPA such assessment when and if assessed by NCPA within ten (10) days of the invoice date of the assessment. NCPA shall maintain a detailed accounting of each Participating Member’s deposits into and shares of withdrawals from the Security Account for the particular Confirmation. 7.6 Interest on Security Accounts. Monies on deposit in the Security Accounts created pursuant to this Agreement shall be invested by NCPA in accordance with the investment policy adopted by the NCPA Commission. Interest earned (or losses sustained) on the Security Accounts shall be proportionately credited to the Participating Members in accordance with each Participating Member’s Security Account obligations. 7.7 Return of Funds in Security Accounts. Upon the completion of the provision of Support Services under a particular Confirmation, or upon a permitted withdrawal of a Participating Member from a Confirmation, NCPA shall return the share of affected Security Account funds within ninety (90) days. Provided, however, that NCPA shall, in its sole discretion, as determined by the General Manager, estimate the then outstanding liabilities of the Participating Members including any estimated contingent liabilities and shall retain all such funds until all such liabilities have been fully paid or otherwise satisfied in full. Section 8. Invoicing. 8.1 Invoices. As part of the All Resources Bill or by separate special invoice, as required in the circumstances, NCPA will issue an invoice to each Signatory Member for the fixed Support Services Program Agreement Costs as provided in Section 7.1 and its proportionate share of the Costs of any Confirmation as to which it is a Participating Member. 8.2 Payment of Invoices. All non-emergency invoices delivered by NCPA in the normal course of billing hereunder (including the All Resources Bill) are due and payable on the date indicated on such invoice, but in any event no later than thirty (30) days following receipt thereof; provided, however, that any amount due on a day other than a Business Day may be paid on the following Business Day. NCPA may apply a Participating Member’s share of an applicable Security Account to the payment of all or any portion of an invoice issued to such Participating Member , provided that application of such funds from a Security Account relating Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 19  Packet Pg. 242 of 607  13 ES-AGY-2016-001 to a particular Confirmation shall not relieve the Participating Member from any late payment charges pursuant to Section 8.3. To the extent that NCPA applies funds from the Security Account to pay an amount due under an invoice, following receipt of payment of such invoice by the relevant Participating Member, NCPA shall deposit the relevant portion of the payment into the Security Account and credit such deposit to such Participating Member. Emergency invoices shall be due as indicated in Section 7.5. 8.3 Late Payments. Any amount due and not timely paid by a Signatory Member shall bear interest computed on a daily basis until paid at the lesser of (i) the per annum prime rate (or reference rate) of the Bank of America NT&SA then in effect, plus two percent (2%), or (ii) the maximum rate permitted by law. Section 9. Settlement Data and Examination of Books and Records; Signatory Member Covenants. 9.1 Settlement Data. NCPA will make settlement data available to the Participating Members. Procedures and formats for the provision of such data will be as established by the NCPA Commission from time to time. 9.2 Records. 9.2.1 NCPA Books and Records. NCPA shall maintain any and all ledgers, books of account, invoices, vouchers, cancelled checks and other records or documents evidencing or relating to charges for the Support Services or expenditures or disbursements to the Signatory Members for a minimum of three (3) years, or for any longer period required by law, from the date of their payment. 9.2.2 Examination of Books and Records. Any Signatory Member shall have the right to examine the books and records created and maintained by NCPA pursuant to this Agreement, including but not limited to (a) those required to be kept by Section 9.2.1 and (b) those required by NCPA to be kept by any third party provider of Support Services, at any reasonable, mutually agreed upon time. 9.2.3 Ownership of Records. Except as otherwise provided in a particular Confirmation, all reports, reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that NCPA prepares or obtains for a Participating Member pursuant to a Confirmation and that relate to the matters covered hereunder shall be the property of the Participating Member. NCPA hereby agrees to deliver those documents to the Participating Member upon termination of the Confirmation to which they refer. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the Participating Member and are not necessarily suitable for any future or other use. Participating Member and NCPA agree that, until final approval by Participating Member, all data, plans, specifications, reports and other documents are confidential and will not be released to third Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 20  Packet Pg. 243 of 607  14 ES-AGY-2016-001 parties without prior written consent of the parties to a Confirmation, except as may otherwise be required by applicable law. 9.3 Signatory Member Covenants. Each Signatory Member covenants and agrees: (i) to continue to pay or advance to NCPA, from its Revenues all payments required under this Agreement; (ii) to make payments to NCPA under this Agreement where NCPA has incurred Costs or is obligated to pay a third party with respect to a Confirmation whether or not there is an interruption in, interference with, or reduction or suspension of Support Services provided under this Agreement, such payments not being subject to any reduction, whether by offset or otherwise, and regardless of whether any dispute exists provided such interruption, interference or reduction in Support Services is caused by forces constituting an Act of God and not reasonably contemplated by the Parties; and (iii) to operate its Electric System and the business in connection therewith in an efficient manner and at reasonable cost and to maintain its Electric System in good repair, working order, and condition. Section 10. Administration of Agreement. 10.1 General. The NCPA Commission has sole overall responsibility and authority for the administration of this Agreement. Any acts, decisions or approvals taken, made or sought by NCPA under this Agreement shall be taken, made or sought, as applicable, in accordance with NCPA’s Constitutive Documents. 10.2 Withdrawal of Signatory Member. A Signatory Member may voluntarily withdraw from this Agreement at any time by providing two (2) year’s advance written notice to NCPA and the other Signatory Members. A withdrawing Signatory Member shall reimburse NCPA for any and all Costs resulting from the withdrawal including the legal, accounting and administrative costs of winding up and assuring the complete satisfaction and discharge of the withdrawing Signatory Member’s obligations. A withdrawing Signatory Member will continue to be liable for any Costs or on-going obligations relating to a Confirmation as to which that withdrawing Signatory Member is a Participating Member, and withdrawal from any given Confirmation shall be permitted only in accordance with the terms of the particular Confirmation. A withdrawing Signatory Member shall not be liable for Costs under a Confirmation, subsequent to the effective date of the Signatory Member’s withdrawal and if unrelated to Support Services provided under the Confirmation to that withdrawing Signatory Member. 10.3 Termination of Agreement by NCPA. NCPA may terminate this Agreement at any time upon six (6) month’s written notice to the Signatory Members. Any such termination shall not affect any on-going obligations of NCPA relating to Confirmations then in effect, provided that no additional Confirmations shall be offered to the Signatory Members by NCPA after the six month notice of termination has been provided to them by NCPA. 10.4 Termination by Signatory Members. Upon the occurrence of an Event of Default where NCPA is the Defaulting Party, and following the applicable cure periods, one or more Signatory Members may, without limiting their other rights or remedies available under this Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 21  Packet Pg. 244 of 607  15 ES-AGY-2016-001 Agreement, at law or in equity, and without constituting or resulting in a waiver, release or estoppel of any right, action or cause of action the Signatory Members may have against NCPA, terminate this Agreement in whole, subject to the provisions of Section 12.6.4. Termination by one Signatory Member shall not affect the validity of the Agreement as to other Signatory Members. Section 11. Insurance, Defense and Indemnity Obligations 11.1 Limitation of NCPA Liability. Except as otherwise provided in this Section 11, NCPA shall not at any time be liable for any injury or damage occurring to a Participating Member or any other person or property from any cause whatsoever arising out of this Agreement or any Confirmation entered into pursuant to this Agreement. 11.2 Limited Right of Recourse. The provisions of Section 11.1 shall not apply where the injury or damage is to a Participating Member and is caused by the active negligence of NCPA or of any employee, agent or contractor of NCPA, provided, however, that any liability under this subsection is limited to the extent of the actual coverage and coverage limits of the insurance policies described in this Section 11. 11.2.1 Reimbursement of NCPA Deductibles. Notwithstanding Section 11.2 above, the applicable Participating Member agrees to reimburse NCPA, in a timely manner, for all deductibles or and/or self-insured retentions payable by NCPA for any claim, liability, or damage arising out of this Agreement or any Confirmation entered into pursuant to this Agreement. 11.3 Indemnity Obligation of Participating Members. Except as provided in Section 11.2 above, each Participating Member as to the particular Confirmation involved shall, at its sole cost and expense, indemnify and hold harmless NCPA, and its Members, and their respective officers, agents and employees (“Indemnitees”) from and against any and all liability, obligation, damages, penalties, claims, liens, costs, charges, losses and expenses (including reasonable attorneys’ fees), which may be imposed upon, incurred by or be asserted against the Indemnitees arising out of this Agreement or any Confirmation entered into pursuant to this Agreement. 11.4 Defense Obligation of Participating Members. In the event any action or proceeding shall be brought against the Indemnitees by reason of any matter for which the Indemnitees are indemnified hereunder, the Participating Members as to the Confirmation involved shall, upon reasonable prior written notice from any of the Indemnitees, at Participating Member’s sole cost and expense, resist and defend the same with legal counsel mutually selected by Indemnitee and the Participating Member or Members, unless mutual selection of counsel is expressly prohibited by an applicable insurance policy; provided however, that neither Indemnitee nor Participating Member shall admit liability in any such matter or on behalf of the other without express written consent, which consent shall not be unreasonably withheld or delayed, nor enter into any compromise or settlement of any claim for which Indemnitees are indemnified hereunder without prior express written consent. The Participating Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 22  Packet Pg. 245 of 607  16 ES-AGY-2016-001 Member’s duty to defend shall begin upon receipt of a written notice identifying with specificity the allegations that give rise to this duty to defend. 11.5. Notice of Claims Required. The Parties shall give each other prompt written notice of the making of any claim or the commencement of any action, suit or other proceeding covered by the provisions of this Section 11. 11.6 NCPA Obligation to Maintain Insurance. During the term of the Agreement and prior to providing Support Services under any Confirmation issued pursuant to this Agreement, NCPA shall maintain, or cause to be maintained, in full force and effect, and at its sole cost and expense, the types and limits of insurance as are annually approved by the governing Commission of NCPA. 11.7 Participating Member Insurance. The Signatory Members acknowledge that there are significant limits on NCPA’s liability under the this section 11 and that upon becoming a Participating Member as to one or more Confirmations, the Participating Member may wish to purchase additional insurance of its own to cover the additional risks and the potential additional liabilities it is assuming under this Agreement and Confirmations entered into pursuant to this Agreement. Each Participating Member will, with respect to any additional insurance it obtains or which is otherwise available to it, cause its insurers to issue an endorsement providing a waiver of subrogation rights as to the Indemnitees. 11.8 Survival of Obligations. The defense and indemnity obligations of this Section 11 shall survive the termination of this Agreement. Section 12. Default and Remedies. 12.1 Events of Default. An Event of Default under this Agreement shall exist upon the occurrence of any one or more of the following by a Party in default of its obligations hereunder (“Defaulting Party”): (i) if any Signatory Member or Participating Member fails to make any payment due hereunder or to provide assurances as required of NCPA under a Confirmation when due hereunder within two (2) Business Days after receipt of notice given by NCPA of such non-payment; or (ii) the failure of a Signatory Member to perform any other covenant or obligation under this Agreement where such failure is not cured within ten (10) calendar days following receipt of a notice from NCPA demanding cure (provided that this shall not apply to any failure to make payments (which is covered by Section 12.1 (i) ); or (iii) if any representation or warranty of a Signatory Member material to the transactions contemplated hereby shall prove to have been incorrect in any material respect when made and the Signatory Member does not cure the facts underlying such incorrect representation or warranty so that the representation or warranty becomes true and Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 23  Packet Pg. 246 of 607  17 ES-AGY-2016-001 correct within ten (10) calendar days of the date of receipt of notice from any other Party demanding cure; or (iv) if a Signatory Member is in default or in breach of any of its covenants under any other agreement with NCPA and such default or breach is not cured within the time periods specified in such agreement; or (v) the failure of NCPA to perform any covenant or obligation under this Agreement following a ten (10) calendar day notice to cure by any non-defaulting Signatory Member. 12.2 Cure of an Event of Default. An Event of Default shall be deemed cured only if such default shall be remedied within the time period specified in Section 12.1 above, as may be applicable, after written notice has been sent to the Defaulting Party from NCPA or a non- defaulting Signatory Member specifying the default and demanding that the same be remedied; provided, however, that the failure of a Party to provide such notice shall not be deemed a waiver of such default. 12.3 Participation Rights Of Defaulting Signatory Member. Notwithstanding anything herein to the contrary, upon the occurrence of an Event of Default and until such Event of Default is cured, the Signatory Member that is the Defaulting Party shall not have the right to participate under any additional Confirmations. 12.4 Remedies in the Event of Default. 12.4.1 Remedies of NCPA. Upon the occurrence of an Event of Default where a Signatory Member is the Defaulting Party, without limiting its other rights or remedies available under this Agreement, at law or in equity, and without constituting or resulting in a waiver, release or estoppel of any right, action or cause of action NCPA may have against the Defaulting Party Participant, NCPA may: (i) suspend the provision of Support Services under this Agreement or any Confirmation issued pursuant to this Agreement to such Defaulting Party until the Event of Default is cured; (ii) demand that the Defaulting Party provide further assurances to compel the correction of the default, including the collection of a surcharge, or such other actions as may be necessary to produce Revenues to secure the cure of the Event of Default; and (iii) terminate this Agreement or any Confirmation as to the Defaulting Party, following the expiration of any applicable cure period pursuant to section 12.1, on ten (10) calendar days’ prior written notice to the Defaulting Party. 12.4.2 Remedies of Signatory Members. Upon the occurrence of an Event of Default where NCPA is the Defaulting Party, and following the applicable cure periods pursuant to section 12.1, one or more Signatory Members may, without limiting their other rights or remedies available under this Agreement, at law or in equity, and without constituting or resulting in a waiver, release or estoppel of any right, action or cause of action they may have against NCPA, terminate this Agreement as to themselves and without affecting the validity of the Agreement as to other Signatory Members, subject to the provisions of Section 12.6.4. Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 24  Packet Pg. 247 of 607  18 ES-AGY-2016-001 12.5 Special Covenants Regarding Security Accounts. In the event that a Participating Member’s balance in a required Security Account is insufficient to cover all invoices for Costs incurred under this Agreement sent to such Participating Member, then, without limiting NCPA’s other rights or remedies available under this Agreement, at law or in equity, such Participating Member shall cooperate in good faith with NCPA and shall cure the deficit as rapidly as possible, on an emergency basis, taking all such action as is necessary, including, but not limited to, raising rates and charges to its customers to increase its Revenues to replenish its share of the Security Accounts as provided herein, drawing on its cash-on-hand and lines of credit, obtaining further assurances by way of credit support and letters of credit, and taking all such other action as will cure the default with all due haste. 12.6 Effect of Termination or Suspension. 12.6.1 Generally. The suspension or termination of this Agreement will not terminate, waive, or otherwise discharge any ongoing or undischarged contingent liabilities or obligations arising from this Agreement until such obligations are satisfied in full, and all of the Costs incurred by NCPA in connection with such suspension or termination, including reasonable attorney fees, the fees and expenses of other experts, including auditors and accountants, other costs and expenses that NCPA is entitled to recover under this Agreement, and other reasonable and necessary costs associated with any and all of the remedies, are paid in full. 12.6.2 Suspension by NCPA. If performance of all or any portion of this Agreement is suspended by NCPA with respect to a Signatory Member in accordance with Section 12.4.1(i) such Signatory Member shall pay any and all Costs incurred by NCPA as a result of such suspension including reasonable attorney fees, the fees and expenses of other experts, including auditors and accountants, other reasonable and necessary costs associated with such suspension and any portion of the Costs that were not recovered from such Signatory Member as a result of such suspension. 12.6.3 Termination by NCPA. If this Agreement is terminated by NCPA with respect to a Signatory Member in accordance with Section 12.4.1(iii) such Signatory Member shall pay any and all Costs incurred by NCPA as a result of such termination, including reasonable attorney fees, the fees and expenses of other experts, including auditors and accountants, other reasonable and necessary costs associated with such termination and any portion of the Costs that were not, or will not be, recovered from such Signatory as a result of such termination; provided, however, if NCPA terminates this Agreement with respect to the last remaining Signatory Member, then this Agreement shall terminate. 12.6.4 Termination by Signatory Members. If this Agreement is terminated by all Signatory Members in accordance with Section 10.4 , or by unanimous consent of all of the Parties hereto, then the Signatory Members shall pay to NCPA all previously unpaid Costs incurred as of the date of such termination. The Signatory Members shall indemnify NCPA for any costs incurred in connection with such termination, including reasonable attorney fees, fees Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 25  Packet Pg. 248 of 607  19 ES-AGY-2016-001 and expenses of other experts, including auditors and accountants and other reasonable and necessary costs. If the Parties are unable to reach agreement as to the foregoing, then the Parties agree to submit the matter to mediation with a mutually agreed upon mediator. If the Parties are still unable to reach agreement following mediation, then the matter shall be submitted to binding arbitration subject to the rules of the American Arbitration Association, the costs of such arbitration being borne equally among the Signatory Members. Section 13. Uncontrollable Forces. 13.1 Uncontrollable Force In General. Obligations of the Parties, other than those to pay money when due, shall be excused for so long as and to the extent that failure to perform such obligations is due to an Uncontrollable Force; provided, however, that if a Party is unable to perform due to an Uncontrollable Force, such Party shall exercise due diligence to remove such inability with reasonable dispatch. Nothing contained in this Agreement shall be construed as requiring a Party to settle any strike, lockout, or labor dispute in which it may be involved, or to accept any permit, certificate, contract, or any other service agreement or authorization necessary for the performance of this Agreement or any Confirmations issued pursuant to this Agreement which contains terms and conditions which a Party determines in its good faith judgment are unduly burdensome or otherwise unacceptable. 13.2 Each Party shall notify the others promptly, by telephone to the other Parties’ operating personnel as applicable and to the parties’ Designated Representatives upon becoming aware of any Uncontrollable Force which may adversely affect the performance under this Agreement or any Confirmation entered into pursuant to this Agreement. A Party shall additionally provide written notice to any affected Parties within 24 hours after providing. Each Party shall notify the others promptly, when an Uncontrollable Force has been remedied or no longer exists. Section 14. Dispute Resolution. 14.1 Informal Dispute Resolution. If any dispute arises between the Parties that cannot be settled after engaging in good faith negotiations, Signatory Members and NCPA agree to resolve the dispute in accordance with the following: 14.1.1 Each Party shall designate a senior management or executive level representative to negotiate any dispute; 14.1.2 The representatives shall attempt, through good faith negotiations, to resolve the dispute by any means within their authority. 14.1.3 If the issue remains unresolved after thirty (30) days of good faith negotiations, despite having used their best efforts to do so, either Party may pursue arbitration pursuant to Section 14.2. Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 26  Packet Pg. 249 of 607  20 ES-AGY-2016-001 14.2 Arbitration. In the event that a dispute is unresolved following the informal dispute resolution process established in Section 14.1, either Party may, within sixty (60) days of the termination of such informal dispute resolution process, initiate binding arbitration to resolve such dispute. Disputes shall be arbitrated pursuant to the Commercial Arbitration and Mediation Rules of the American Arbitration Association. The costs of arbitration shall be equally shared by the Parties, and the Parties shall bear their own attorneys’ fees. The arbitrator shall have no authority to amend this Agreement or any Confirmation. 14.3 Claims. This informal resolution process is not intended to nor shall it be construed to, change the time periods for filing a claim or action specified by Government Code § 900, et seq. Section 15. Miscellaneous 15.1 Compliance with Applicable Laws. NCPA and any subcontractors shall comply with all laws applicable to the performance or provision of the Support Services hereunder. 15.2 Other Governmental Regulations. To the extent that this Agreement or any Confirmation entered into pursuant to this Agreement may be funded by fiscal assistance from another governmental entity, NCPA and any subcontractors shall comply with all applicable rules and regulations to which Participating Members are bound by the terms of such fiscal assistance program. 15.3 Licenses and Permits. NCPA represents and warrants to Participating Members that NCPA and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that is legally required to practice their respective professions. NCPA represents and warrants to Participating Members that NCPA and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. 15.4 Independent Contractor. At all times during the term of this Agreement, NCPA shall be an independent contractor and shall not be an employee of any Participating Member. A Participating Member shall not have the right to control the means by which NCPA accomplishes Support Services rendered pursuant to this Agreement and the Confirmations entered into pursuant to this Agreement. Notwithstanding any other agency, state, local or federal policy, rule, regulation, law, or ordinance to the contrary, NCPA and any of its employees, agents, and subcontractors providing Support Services under this Agreement and the Confirmations entered into pursuant to this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by any Participating Member, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of a Participating Member and entitlement to any contribution to be paid by a Participating Member for employer contributions and/or employee contributions for PERS benefits. Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 27  Packet Pg. 250 of 607  21 ES-AGY-2016-001 15.5 Confidentiality. The Parties will keep confidential all confidential or trade secret information made available to them in connection with this Agreement (including all Confirmations entered into pursuant to this Agreement), to the extent possible, consistent with applicable laws, including the California Public Records Act. It shall be the responsibility of the holder of the claim of confidentiality or trade secret to defend at its expense against any request that such information be disclosed. Confidential or trade secret information shall be marked or expressly identified as such. 15.6 Liabilities of Signatory Members. 15.6.1 No Signatory Member shall be liable under this Agreement for the obligations of any Confirmation as to which it is not a Participating Member. Notwithstanding the foregoing, the Parties acknowledge that any debts or obligations entered into by NCPA pursuant to this Agreement not connected with any Confirmation shall be jointly and severally borne by them as Signatory Members , and not by non-Signatory Members of NCPA, pursuant to Article IV, Section 3(b) of the Joint Powers Agreement. 15.6.2 Each Participating Member shall be solely responsible and liable for performance of its own obligations under this Agreement as to those Confirmations under which it has chosen to receive Member Services. The obligation of each Participating Member under a given Confirmation is a several obligation and not a joint obligation with those other Participating Members with respect to a given Confirmation, subject to the authority of NCPA pursuant to section 7 to utilize Security Account funds if necessary for a given Confirmation regardless of the Participating Member which provided such Security Account funds. 15.7 No Consequential Damages. FOR ANY BREACH OF ANY PROVISION OF THIS AGREEMENT FOR WHICH AN EXPRESS REMEDY OR MEASURE OF DAMAGES IS PROVIDED IN THIS AGREEMENT, THE LIABILITY OF THE DEFAULTING PARTY SHALL BE LIMITED AS SET FORTH IN SUCH PROVISION, AND ALL OTHER DAMAGES OR REMEDIES ARE HEREBY WAIVED. IF NO REMEDY OR MEASURE OF DAMAGE IS EXPRESSLY PROVIDED, THE LIABILITY OF THE DEFAULTING PARTY SHALL BE LIMITED TO ACTUAL DAMAGES ONLY AND ALL OTHER DAMAGES AND REMEDIES ARE HEREBY WAIVED. IN NO EVENT SHALL NCPA OR ANY PARTICIPATING OR SIGNATORY OR OTHER MEMBER OR THEIR RESPECTIVE SUCCESSORS, ASSIGNS, REPRESENTATIVES, DIRECTORS, OFFICERS, AGENTS, OR EMPLOYEES BE LIABLE FOR ANY LOST PROFITS, CONSEQUENTIAL, SPECIAL, EXEMPLARY, INDIRECT, PUNITIVE OR INCIDENTAL LOSSES OR DAMAGES, INCLUDING LOSS OF USE, LOSS OF GOODWILL, LOST REVENUES, LOSS OF PROFIT OR LOSS OF CONTRACTS ARISING FROM THIS AGREEMENT OR ANY CONFIRMATION ENTERED INTO PURSUANT TO THIS AGREEMENT EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. EACH SIGNATORY MEMBER EACH HEREBY WAIVES SUCH CLAIMS AND RELEASES EACH OTHER AND EACH OF NCPA AND ITS MEMBERS FROM ANY SUCH LIABILITY. Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 28  Packet Pg. 251 of 607  22 ES-AGY-2016-001 The Parties acknowledge that California Civil Code section 1542 provides that: “A general release does not extend to claims which the creditor does not know or suspect to exist in his or her favor at the time of executing the release, which if known by him or her must have materially affected his or her settlement with the debtor.” The Parties waive the provisions of section 1542, or other similar provisions of law, and intend that the waiver and release provided by this section of this Agreement shall be fully enforceable despite its reference to future or unknown claims and its application to future and unknown Confirmations. 15.8 Amendments. Except where this Agreement specifically provides otherwise, this Agreement may be amended only by written instrument executed by the Parties with the same formality as this Agreement. 15.9 Severability. In the event that any of the terms, covenants or conditions of this Agreement or the application of any such term, covenant or condition, including application to any particular Confirmation, shall be held invalid as to any person or circumstance by any court having jurisdiction, all other terms, covenants or conditions of this Agreement and their application shall not be affected thereby, but shall remain in force and effect unless the court holds that such provisions are not severable from all other provisions of this Agreement. 15.10 Governing Law. This Agreement shall be interpreted, governed by, and construed under the laws of the State of California. 15.11 Headings. All indices, titles, subject headings, section titles and similar items are provided for the purpose of convenience and are not intended to be inclusive, definitive, or affect the meaning of the contents of this Agreement or the scope thereof. 15.12 Notices. Any notice, demand or request required or authorized by this Agreement or any Confirmation entered into pursuant to this Agreement, to be given to any Party shall be in writing. They shall either be personally delivered to a Signatory Member’s Designated Representatives and to the Secretary of the Commission or transmitted to the Signatory Member’s Designated Representatives and to the Secretary of the Commission at the addresses shown on the signature pages hereof by U.S. mail, first class postage prepaid. The designation of such address may be changed at any time by written notice given to the Secretary of the Commission who shall thereupon give written notice of such change to each Participant. Notices shall be deemed received upon delivery or three (3) days after mailing. 15.13 Warranty of Authority. Each Party represents and warrants that it has been duly authorized by all requisite approval and action to execute and deliver this Agreement and that this Agreement is a binding, legal, and valid agreement enforceable in accordance with its terms as to that Party. 15.14 Counterparts. This Agreement may be executed in any number of counterparts, and each executed counterpart shall have the same force and effect as an original instrument and as if all the signatories to all of the counterparts had signed the same instrument. Any signature page of this Agreement may be detached from any counterpart of this Agreement without Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 29  Packet Pg. 252 of 607  23 ES-AGY-2016-001 impairing the legal effect of any signatures thereon, and may be attached to another counterpart of this Agreement identical in form hereto but having attached to it one or more signature pages. 15.15 No Assignment. Except as otherwise provided in a particular Confirmation, no Signatory Member may assign or otherwise transfer any other rights and obligations under this Agreement without the express written consent of NCPA. 15.16 Venue. In the event that a Party brings any action under this Agreement or any Confirmation issued pursuant to this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Placer or in the United States District Court for the Eastern District of California. 15.17 Attorneys’ Fees. If a Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement or any Confirmation issued pursuant to this Agreement, the Parties shall bear their own attorneys’ fees. 15.18 Interpretation. Each Party to this Agreement is sophisticated in the operation of electric utilities, and operates a publicly owned Electric System. Each Party to this Agreement was represented by counsel during the negotiation of this Agreement. Hence, this Agreement and all Confirmations issued pursuant to this Agreement shall be interpreted as being equally drafted by all Parties and without reference to Civil Code Section 1654 requiring interpretation against Parties causing an ambiguity. 15.19 No Third Party Beneficiaries. Except as otherwise provided in a particular Confirmation to the contrary, nothing contained in this Agreement or any Confirmation issued pursuant to this Agreement is intended by the Parties, nor shall any provision of this Agreement or any Confirmation issued pursuant to this Agreement be deemed or construed by the Parties or by any third person, to be for the benefit of any third party, nor shall any third party have any right to enforce any provision of this Agreement or any Confirmation issued pursuant to this Agreement or be entitled to damages for any breach by the Parties of any of the provisions of this Agreement or any Confirmation issued pursuant to this Agreement. 15.20 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement or any Confirmation does not constitute a waiver of any other breach of that term or any other term of this Agreement or Confirmation. 15.21 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties. 15.22 Conflict of Interest. NCPA shall not employ any Participating Member official or employee to perform Support Services for that Participating Member. No officer or employee of Participating Member shall have any financial interest in this Agreement or any Confirmation entered into pursuant to this Agreement that would violate California Government Code Sections 1090 et seq. Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 30  Packet Pg. 253 of 607  Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 31  Packet Pg. 254 of 607  25 ES-AGY-2016-001 EXHIBIT “A” NORTHERN CALIFORNIA POWER AGENCY SUPPORT SERVICES PROGRAM AGREEMENT Signatory Member Execution Page The Support Services Program Agreement is hereby approved, executed and joined by the following NCPA Member as a Signatory Member: ____________________________ [Name of NCPA Member Agency] 1. The initial Designated Representatives of the Signatory Member who are jointly authorized to execute Confirmations on behalf of the Signatory Member are: ___________________________ ____________________________ Utility Director General Counsel or City Attorney 2. The Designated Representatives are authorized to jointly execute any given individual Confirmation for Support Services on behalf of the Signatory Member which does not exceed $_____________ . The NCPA Support Services Program Agreement was approved on ______________ __, 20__ by resolution no. ______ of the ____________________ _______________[Name of Governing Body of Signatory Member, e.g., “city council” or “board of directors”]. By:________________________________ [Signature of person executing] Its:________________________________ [Title of person executing] Attest: __________________________ [Signature of Person Attesting to Approval] Its: _______________________ [Title of Person Attesting] Approved as to Form: By: _______________________________ Title: _______________________________ Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 32  Packet Pg. 255 of 607  26 ES-AGY-2016-001 EXHIBIT “B” NCPA Services Program Agreement Form of Confirmation: CONFIRMATION UNDER THE NCPA SUPPORT SERVICES PROGRAM AGREEMENT 1. This is a Confirmation pursuant to the Support Services Program Agreement and subject to the terms and conditions of that agreement, except as expressly provided in this Confirmation. All capitalized terms have the meaning given to them in the Support Services Program Agreement. 2. The Participating Members for this Confirmation are: 3. NCPA agrees to provide the following Support Services to the Participating Members: The Support Services will be contracted for by NCPA with ____________ using an agreement in substantially the form attached to this Confirmation. 4. The Participating Members executing this Confirmation agree to pay for the Support Services in the not to exceed amounts specified in this Confirmation and in accordance with the provisions of the Support Services Program Agreement: 5. A Security Account deposit [ is not required for this Confirmation/is required for this Confirmation in the amount of $ ______________ ] Participating Member ____________ NORTHERN CALIFORNIA POWER AGENCY By:__________________________ By its Designated Representatives: ___________________________ Randy S. Howard, General Manager and ___________________________ Attest: ______________________________ Cary Padgett, Assistant Secretary to the Commission Approved as to Form: By: __________________________ 2507645.12 General Counsel Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 33  Packet Pg. 256 of 607  Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 34  Packet Pg. 257 of 607  Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 35  Packet Pg. 258 of 607  Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 36  Packet Pg. 259 of 607  Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 37  Packet Pg. 260 of 607  Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 38  Packet Pg. 261 of 607  Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 39  Packet Pg. 262 of 607  Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 40  Packet Pg. 263 of 607  EXHIBIT "A" NORTHERN CALIFORNIA POWER AGENCY SUPPORT SERVICES PROGRAM AGREEMENT Signatory Member Execution Page The Support Services Program Agreement is hereby approved, executed and joined by the following NCPA Mernber as a Signatory Member: THE CITY OF LODI CityYanager - Steve Scuer Authorized for Not More Than $20,000 Per Confirmation 2. The Designated Representatives are authorized to jointly execute any given individual Confirmation for Support Services on behalf of the Signatory Member which does not exceed the dollar amounts specified above. The NCPA Support Services Program Agreement was approved on pr t tyL {2, 2016 by Resolution no. 2016- lW-., of the Lodi City Council. ty Dire or - Elizabeth Kirldey Authorized for Not More Than $15,000 Per Confirmation --was S 1. The initial Designated Representatives of the Signatory Member who are jointly autho, -d to execute Confirmations on behalf of the Signatory Member are: City A lorney - Janice D. Magdich [Signature of person executing] [Title of person executing] By: 'anice_DlMagdich Title: City Attorney Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 41  Packet Pg. 264 of 607  Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 42  Packet Pg. 265 of 607  Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 43  Packet Pg. 266 of 607  Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 44  Packet Pg. 267 of 607  Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 45  Packet Pg. 268 of 607  Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 46  Packet Pg. 269 of 607  Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 47  Packet Pg. 270 of 607  Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 48  Packet Pg. 271 of 607  Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 49  Packet Pg. 272 of 607  Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 50  Packet Pg. 273 of 607  I3YHIBIT "A" NORTHERN CALIFORNIA POWER AGENCY SUPPORT SERVICES PROGRAM AGREEMENT Signatory Member Execution Page The Support Services Program Agreement is hereby approved, executed and joined by the following NCPA Member as a Signatory Member: THE CITY OF GRIDLEY, 1. The initial Designated Representatives of the Signatory Member who are jointly authorized toe ecute Confirmations on behalf of the Signatory Member are: Cliff Wa er Antho a an City Adrr~irn t - City Attorney 2. The Designated Representatives are authorized to jointly execute any given individual Confirmation for Support Services on behalf of the Signatory Member which does not exceed X125,000. The NCPA Su rt Services Program Agreement was approved on February 7, 2022, by Resolution 1`22-R-006 of the City Council of the City of Gridley. By: ( ~ ~ ~.~`' Bruce Johnson Its: ~~-/ Mayor of Gridley Attest: Cliff Wagner Its: I ~--~ City Clerk Approved to Form: By: .~~^- Tide: ity o • r Item 11 Attachment B - Support Services Program Agreement (June 2017)        Item 11: Staff Report Pg. 51  Packet Pg. 274 of 607  8 1 4 1 City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: City Auditor Meeting Date: October 20, 2025 Report #:2509-5168 TITLE Approval of the Dispatch Center Assessment Report as Recommended by the Policy & Services Committee. RECOMMENDATION The Policy & Services Committee and Office of the City Auditor recommend City Council approve the Dispatch Center Assessment Report. BACKGROUND Baker Tilly Advisory, in its capacity serving as the Office of the City Auditor (OCA), was tasked with performing an assessment of the City's Public Safety Answering Point (PSAP) or Dispatch Center as part of the FY2024 Annual Audit Plan. The purpose of this assessment was to provide information requested by the Palo Alto Police and Fire Departments on Dispatch Center performance. This assessment answers specific questions posed by the City and is considered a non-audit service. ANALYSIS The objective of the Dispatch Center Assessment was to: Gather information about the dispatch center’s performance, and Evaluate the center’s staffing, call processing, Emergency Medical Dispatching (EMD), and training. Unlike a traditional audit report, the assessment provides information about current state operations and offers considerations for future state operations. The City’s Police and Fire Departments have provided management responses to the assessment’s results (Attachment B). The Policy & Services Committee reviewed the assessment and unanimously recommended Council approval of the report at its September 9, 2025 meeting. The Committee discussed several areas of interest, including: Item 12 Item 12 Staff Report        Item 12: Staff Report Pg. 1  Packet Pg. 275 of 607  8 1 4 1 Tracking and improving City performance in relation to more expediently processing/ dispatching calls, Implementing a quality assurance process for general calls as resources allow, Continuing to eliminate duplicate incidents in the dispatching system during emergencies, and Improving tracking and monitoring of key metrics in support of better future decision- making with regards to resource allocation. The City operates a 24-hour dispatch center or Public Safety Answering Point (PSAP) housed within the Communication Division of the Palo Alto Police Department (PAPD). The City’s PSAP receives, and dispatches calls for various City departments including Police, Fire, Emergency Medical Services (EMS), 24-hour non-emergency line, Utilities, Public Works, and Animal Control. The City’s PSAP also serves Stanford University’s call center providing police dispatching and fire services and is part of a tri-city consolidated system with Mountain View and Los Altos. OCA assessed the City’s PSAP performance in four areas: staffing, call processing, EMD and training, benchmarking results against neighboring cities and counties. Staffing OCA assessed different staffing models, how changes to the staffing structure at the City’s PSAP might impact services, and how the PSAP is performing on key answering and call processing metrics. OCA found that budgeted staffing levels appear to be in line with industry standards and benchmarked agencies but at the time of the assessment, the PSAP was understaffed. Overall, stakeholder feedback on the PSAP’s service provision was positive but there is room for improvement. OCA was unable to determine, based on the data available, how outsourcing Fire and EMS dispatching may impact staffing levels and service provision at the City’s PSAP. In the future, the City might consider conducting a staffing utilization assessment to better understand how dispatcher time is spent and if there are opportunities to gain efficiencies. Call Processing OCA evaluated the PSAP’s call answering and call processing performance. The City’s PSAP follows the National Emergency Number Association (NENA) call processing standards which require a PSAP to answer 90% of calls in 15 seconds or less and 95% of calls in 20 seconds or less. Palo Alto’s PSAP exceeds these standards, answering 99.53% of call within 10 seconds. The National Fire Protection Agency’s (NFPA) call processing standards require a PSAP dispatch 90% of calls within 90 seconds and 99% of calls within 120 seconds. These standards are not currently incorporated into the City’s PSAP policies, but these standards are tracked by Palo Alto’s Fire Department. The City’s PSAP does not currently meet these standards with 68% of calls dispatched with 90 seconds and 83% within 120 seconds in 2024. OCA also noted that the Item 12 Item 12 Staff Report        Item 12: Staff Report Pg. 2  Packet Pg. 276 of 607  8 1 4 1 City’s PSAP lacks a formal quality assurance process for general call processing. This is something it might consider implementing. Emergency Medical Dispatch (EMD) Training FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW Item 12 Item 12 Staff Report        Item 12: Staff Report Pg. 3  Packet Pg. 277 of 607  8 1 4 1 ATTACHMENTS APPROVED BY: Item 12 Item 12 Staff Report        Item 12: Staff Report Pg. 4  Packet Pg. 278 of 607  City of Palo Alto Office of the City Auditor Dispatch Center Assessment August 15, 2025 Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 5  Packet Pg. 279 of 607  Contents network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. Baker Tilly US, LLP is a licensed CPA firm that provides assurance services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and consulting services to their clients and are not licensed CPA firms. EXECUTIVE SUMMARY ................................................................................................................. 1 PURPOSE OF THE AUDIT ........................................................................................................ 1 CURRENT STATE OPERATIONAL OBSERVATIONS ............................................................. 1 FUTURE STATE OPERATIONAL CONSIDERATIONS ............................................................ 2 INTRODUCTION ............................................................................................................................. 3 OBJECTIVE ................................................................................................................................ 3 BACKGROUND .......................................................................................................................... 3 SCOPE AND PROCEDURES .................................................................................................... 3 ORGANIZATIONAL STRENGTHS ............................................................................................. 4 DETAILED ANALYSIS ..................................................................................................................... 5 STAFFING .................................................................................................................................. 6 CALL PROCESSING ................................................................................................................ 15 EMERGENCY MEDICAL DISPATCH (EMD) CALLS .............................................................. 19 TRAINING ................................................................................................................................. 23 APPENDICES ................................................................................................................................ 25 APPENDIX A: SURROUNDING ORGANIZATION/DISPATCH CENTER SURVEY RESPONSES (BASED ON 2023 ANNUAL DATA) ......................................................................................... 26 APPENDIX B: DISPATCH CENTER ASSESSMENT QUESTIONS ........................................ 29 Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 6  Packet Pg. 280 of 607  Executive Summary Purpose of the Assessment Baker Tilly Advisory Group, LP (Baker Tilly), in its capacity serving as the Office of the City Auditor (OCA) for the City of Palo Alto (the City), conducted a Dispatch Center Assessment based on approved Task Order 4.28 as part of the City’s FY24 Audit Plan. The objective of this assessment was to: Gather general information about the dispatch center’s performance and evaluate its staffing, call processing, Emergency Medical Dispatching (EMD), and training. Unlike a traditional audit report which issues findings and recommendations, this assessment provides information about the current state of operations and offers considerations for future state operations. Current State Operational Observations Staffing  Palo Alto Dispatch Center budgeted staffing levels appear to be in line with industry standards and benchmarked agencies; however, the Center is currently understaffed.  Overall stakeholder feedback on Dispatch Center service provision was positive but there is room for improvement. Call Processing  Palo Alto appears to exceed NENA call answering standards but underperform on NFPA call processing standards. o The National Emergency Number Association (NENA) standard for answering 9-1-1 calls is 90% of calls should be answered within 15 seconds. Palo Alto exceeded this standard, answering 99.53% of 9-1-1 calls within 10 seconds in 2024. o While not currently followed by Palo Alto’s Dispatch Center, the National Fire Protection Association (NFPA) standard for dispatching calls is 90% of calls should be dispatched within 90 seconds. In 2024, only 68% of Palo Alto’s calls were dispatched within the recommended 90 seconds.  The Dispatch Center lacks a formal QA process for general call processing. Emergency Medical Dispatch  The Dispatch Center complies with many EMD standards but should consider formalizing processes to ensure adherence to standards and best practices.  OCA’s analysis of 50 calls (20 EMD, 20 NOEMD, and 10 N/A) found that: o All EMD coded calls had the correct determinant assigned. o 3 out of 20 NOEMD calls or 6% of our total sample were not accurately coded and should have been coded as EMD. o 9 out of 10 N/A calls or 18% of our total sample should have been assigned as NOEMD.  There is No Formal Follow-up on Performance Reports and Dispatchers Do Not Need to Formally Acknowledge Receipt of Feedback. Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 7  Packet Pg. 281 of 607  EXECUTIVE SUMMARY  The recently outsourced Quality Assurance vendor for EMD calls determined overall agency performance meets standards. Training  The Dispatch Center has a comprehensive training manual and formally evaluates EMD calls but does not have a formal process for evaluating other calls received.  All Dispatchers are in compliance with Continuing Professional Training requirements. Future State Operational Considerations Staffing  The City might consider conducting a staffing utilization assessment to better understand how dispatcher time is spent and if there are opportunities to gain efficiencies. Such an assessment could also consider the possibility of outsourcing certain services such as 3-1-1, Utility, Public Works, and/or Fire/EMS calls.  Overall stakeholder feedback on Dispatch Center service provision was positive but there is room for improvement. The following areas were noted for improvement: • Provide more details in dispatcher notes and communication, • Assist in eliminating duplicate incidents during emergency events, and • Ensure incidents are not “closed” out in the dispatch system prior to Officer approval so records are complete and accurately reflect the nature of the incident. Call Processing  The City should consider whether a formal QA process should be implemented for general call processing to ensure dispatch staff receive ongoing coaching and feedback. Implementing such a program may not be feasible with current staffing levels or if staffing levels drop below a certain threshold. Emergency Medical Dispatch  The Dispatch Center should consider formalizing processes related to EMD Call processing standards.  While EMD determinant accuracy appears to be improving, the City should consider how to best provide training and performance feedback to dispatchers to ensure they are providing accurate and actionable information to responders. In addition, the City should consider whether implementation of a more formal feedback mechanism and establishing individual and agency performance goals would help to improve overall performance. A more formal feedback mechanism could include requiring a dispatcher to acknowledge receipt and review of performance feedback, implementing a more formal follow-up procedure to ensure performance improves, and identifying additional training or steps if performance is not improving. Training  The City should consider developing and incorporating formal feedback procedures into the Communications Training Manual including processes for addressing performance deficiencies. Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 8  Packet Pg. 282 of 607  Introduction The purpose of this assessment was to: Gather general information about the dispatch center’s performance and evaluate its staffing, call processing, Emergency Medical Dispatching (EMD), and training. Background Safety Answering Point (PSAP) housed within the Communications Division of the Palo Alto Police Department (PAPD). The City’s PSAP is led by the Technical Services Director and Communications Manager and includes a team of Public Safety Dispatcher Leads and Public Safety Dispatchers (Dispatchers). The City’s PSAP receives and dispatches calls for various City departments, including Police, Fire, Emergency Medical Service (EMS), 24-hour non- emergency line, Utilities, Public Works, and Animal Control. In addition, the City’s PSAP serves as Stanford University’s (Stanford) call center providing Stanford’s police dispatching and fire services. The City’s PSAP is also part of a tri-city consolidated system with the cities of Mountain View and Los Altos. This allows for calls unanswered for over 45 seconds to roll over to the participating cities. When calls are made to the PSAP, dispatchers receive the call, make an initial determination of the "call type" based on the information provided by the caller, and then dispatches the appropriate department to respond as necessary. While speaking to the caller, the dispatcher enters notes into the Computer Aided Dispatch (CAD) system. This occurs simultaneously to dispatching the call. Calls can be “closed out” by the dispatcher or responder, meaning the call is no longer active and is completed. There are several agencies that provide performance and compliance standards relevant to dispatch/communication centers and quality assurance, including: • The California Governor’s Office of Emergency Services (Cal OES) • National Emergency Number Association (NENA) • Association of Public Safety Communications Officials (APCO) • International Academies of Emergency Dispatch (IAED) • National Fire Protection Association (NFPA) Scope and Procedures The OCA obtained records from calendar years 2019 – 2024 and performed the following procedures: • Interviewed the appropriate individuals from Palo Alto departments and other stakeholder agencies to gain an understanding of the organizational structure, processes, and controls related to the City’s PSAP efforts. • Analyzed policies and procedures (P&P) as well as the legislative and regulatory requirements to identify the criteria to be used for evaluation of control design and effectiveness. Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 9  Packet Pg. 283 of 607  • Obtained data and analyzed staffing requirements, call processing, EMD, and training. • Conducted an on-site observation of the City’s PSAP operations. • Selected a sample of dispatch center medical calls to screen for accurate coding determinant and tested against NENA EMD best practice procedures. • Evaluated neighboring organizations/dispatch centers for benchmarking. • Completed this assessment report based on the supporting evidence gathered. Strengths demonstrated by the Police, Fire, Utilities, and Public Works Departments, notably the Police Chief, Fire Chief, Technical Services Director, and Public Safety Communications Manager. We greatly appreciate staff participating in interviews and providing a substantial amount of documentation for testing. The OCA greatly appreciates the support of the departments involved in conducting this assessment. Thank you! Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 10  Packet Pg. 284 of 607  DETAILED ANALYSIS Detailed Analysis The Dispatch Center serves as the City of Palo Alto’s Public Safety Answering Point (PSAP), answering and responding to 9-1-1, emergency, and other urgent and informational calls for the City. This assessment was requested by City management to understand the current state performance of the following Dispatch Center areas: staffing, call processing, EMD dispatch, and training, as well as, provide best practice and benchmarking information to assess this performance. As part of this assessment, the OCA was tasked with answering specific questions related to the areas above. An overview of these questions is provided in each relevant section of the report. In addition to evaluating Palo Alto’s PSAP, this assessment surveyed several neighboring PSAPs to learn more about their operations for benchmarking purposes. In collaboration with Palo Alto’s Police and Fire Departments, the OCA selected six cities and counties for benchmarking and received responses from four agencies. Participating agencies include: the City of Alameda Police Department, the City of Mountain View Police and Fire Department Communications, the County of San Mateo Safety Communications, and the County of Santa Clara Communications Department. Each PSAP surveyed is unique, providing different services and serving communities with particular demographics, however, the information is still helpful for understanding conditions and practices present at nearby agencies. Please see the table below for general background and context information provided by each participating agency. Table 1: Benchmarking Agency Overview City of Palo Alto Alameda Mountain View San Mateo Santa Clara Surveyed Agency Public Safety Communications Police Department Department Communications Safety Communications Communications Department Population Served for 9-1-1 Call Taking 84,772* 75,353 81,785 726,353 Sheriff: 200K Fire: 225K EMS: 1.8M Approximate Square Miles Served 32 10 12 741 1,200 PSAP Dispatches All Types of Calls Yes Police Only** Yes Yes Yes Types of Calls Received  Fire  Police  EMS  311/Info  Utility  Public Works  Animal Control  Rangers  On-call Srvs. ^  Fire  Police  EMS  311/Info  Utility  Public Works  Animal Control  Fire  Police  EMS  311/Info  Utility  Public Works  Animal Control  Rangers^^ Fire Police EMS 311/Info Utility Public Works Animal Control  On-call^ Srvs. Fire Police EMS 311/Info Utility Public Works Animal Control County Parks ** Fire and medical calls are dispatched by Alameda County Regional Emergency Communications Center ^ On-call services include responding to requests from the District Attorney’s Office, Judges, Detectives and others Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 11  Packet Pg. 285 of 607  DETAILED ANALYSIS Staffing Staffing is a critical component to ensure adequate performance at any PSAP. Not only do PSAPs have specific performance targets that can be impacted by staffing levels, such as answering calls within a specified timeframe, but PSAPs are expected to provide staff with adequate oversight and training to ensure that calls are processed effectively and efficiently. Finally, it is critical to City leaders and residents that PSAPs can operate effectively and efficiently during citywide emergency events. These types of events are often unpredictable and require the PSAP to maintain a staffing level adequate to meet the demands of such an event. The OCA evaluated several criteria related to staffing, including: how staffing is determined, how different components might impact staffing, and how Palo Alto’s PSAP staffing compares to other PSAPs surveyed. Specific questions related to the following areas: • What are current and alternative methods for determining staffing levels? • How might changes to the staffing structure impact the Dispatch Center? • How is the Dispatch Center performing on key call answering metrics? For the complete list of questions OCA was tasked with answering for this assessment, please see Appendix B. Dispatch Center budgeted staffing levels appear to be in line with industry standards and benchmarked agencies; however, the Center is currently understaffed. As part of this assessment, the OCA evaluated the Dispatch Center’s current methodology for determining the necessary number of staff. In addition, the OCA completed several staffing analyses based on industry best practices, as well as a benchmarking study to determine if Palo Alto Dispatch Center staffing levels aligned with these other points of comparison. Palo Alto’s Current Staffing Methodology Dispatch Center management stated that staffing levels for the Center were established over two decades ago 1. At that time, the analysis determined a minimum of 20 FTEs for the Center including 16 dispatchers and 4 line-supervisors. During the COVID pandemic, staffing was reduced and the Dispatch Center had 16 budgeted FTEs which management said was not enough staff. As a result, staff had to work more overtime and there was less time for managerial staff to conduct training and performance reviews. In 2021, the City entered into an agreement with the Service Employees International Union (SEIU), which represents dispatchers in Palo Alto. This agreement requires the City to staff the dispatch center with 4 dispatchers from the hours of 7AM to 10PM (0700-2200) Monday through Saturday and 3 dispatchers between the hours of 2AM to 7AM (0200-0700). To meet this staffing requirement, management determined a minimum of 20 dispatchers were needed and the Dispatch Center is once again budgeted for 20 FTEs. At the time of this report, the Dispatch Center has 17 filled FTEs. However, management stated that, ideally, they would have a minimum of 25 staff members. This would allow supervisors to work on quality assurance and additional training rather than working as a dispatcher alongside team members as is the current practice. 1 Staff were unable to locate the analysis conducted at that time or specify what type of analysis was conducted. Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 12  Packet Pg. 286 of 607  DETAILED ANALYSIS Table 2: Minimum Dispatch Center Staffing Levels Based on SEIU Agreement Palo Alto’s Current Dispatch Staffing Configuration According to the Communications Administrative Policies and Procedures document, there are six Emergency Dispatch Center (EDC) terminal positions. These positions are illustrated in the graphic below and include a position each for Utilities Local Government, Fire Radio, Police Radio, Police Back-up Radio, Supervisor’s Radio, and Leads Office CAD Position. However, as mentioned above, with current staffing levels there are typically no more than 4 dispatchers working at any given time and the Supervisor Radio and Leads Office CAD are not typically staffed. In order to ensure the Center meets minimum staffing requirements, dispatch positions are frequently filled through use of overtime. Exhibit 1: Palo Alto Dispatch Terminal Positions – Typically Staffed with 4 Dispatchers Radio channels and/or telephone lines can be handled at any one of the radio positions. However, unique, and specific responsibilities are required of dispatchers working the different radio positions. The Local Government Radio Dispatcher is the first to answer incoming telephone lines, followed by the Fire Radio Dispatcher, and then the Police Back-up Dispatcher. The Police Radio Dispatcher may only answer an E911 line when no other dispatcher is available to answer the call. Everyone is cross trained to work as a call taker and a dispatcher during training. The Fire Radio position is responsible for the following: monitor Fire Main Channels, Command 62, and Red Net Channels, dispatch fire incidents, keep status of the fire units, answer direct fire lines, share/handle call-taking responsibilities; and share/handle Local Government Radio responsibilities. Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 13  Packet Pg. 287 of 607  DETAILED ANALYSIS Alternative Methods for Determining Staffing There are various methods available to determine the number of positions needed to adequately staff a PSAP including guidance from national and state level organizations, as well as, individual efforts at the PSAP level, such as conducting an agency specific utilization study to determine how dispatcher time is spent. National Standards The National Emergency Number Association (NENA) is the nation’s primary 9-1-1 association and provides industry guidance to PSAPs related to service delivery, data management, PSAP operations, and staffing. The NENA PSAP Staffing Guidelines Report as Commissioned by NENA SWAT Operations suggests that PSAPs consider call volume, call duration and queuing theory to determine the number of dispatchers needed to staff a given PSAP. These staffing calculations will be discussed in more detail below. Staffing Utilization Assessments and Other Approaches Palo Alto has not conducted a staffing utilization assessment to determine staffing in over two decades. As mentioned above, a previous study established a staffing level of 20 dispatch staff and the City is also required to maintain minimum staffing levels per its agreement with SEIU. In addition, Police Department management stated that the City’s PSAP must have adequate staffing to handle worst case scenarios and most critical incidents. In case of an emergency, every shift must be filled so there are adequate staff to handle the workload and ensure public safety. Of the agencies surveyed, only two reported analyzing staffing utilization: City of Mountain View and Santa Clara County. However, there are various other methods being used to determine staffing levels. For example, the City of Alameda uses staffing forecast reports from Cal OES, 9-1-1 Emergency Communications Branch 2. These staffing reports which come from the Emergency Call Tracking System (ECaTS) will be discussed in relation to Palo Alto in more detail below. The County of San Mateo responded that they use the NENA staffing tool which walks agencies through a series of calculations to arrive at a minimum staffing number. This tool will also be discussed in more detail. ECaTS Staffing Forecast Reports The California 9-1-1 Emergency Communications Branch uses the Emergency Call Tracking System (ECaTS) to track and monitor 9-1-1 call data across the state. California 9-1-1 Emergency Communications provides 9-1-1 call data in ECaTS reports. The OCA analyzed the ECaTS Staffing Forecast to determine staffing requirements based on call volume, call duration time, and queueing theory. The ECaTS Staffing Forecast Module uses 12 months of available call data to calculate and recommend the optimum number of call takers required to answer all call types. The agent forecasts represent the recommended number of agents on the phones at any given time. This forecasts the needs of call takers only, not radio dispatchers. In addition, the calculations assume a service level goal of answering 95% of calls within 15 seconds and the mean average value of all answer times as calculated across the selected historical date range for a call time of 138 seconds. Per OCA’s analysis of the 2023 & 2024 ECaTS Staffing Forecast reports, OCA calculated the average recommended call takers per hour. The average recommended call takers between the hours of 7AM and 2AM (0700-0200 hours) was approximately 2.84 and 2.67 agents for 2023 and 2024 respectively. The average recommended call takers between the hours of 2AM and 7AM (0200-0700 hours) was approximately 2 for 2023 and 2024. 2 As Alameda City outsources their fire and medical dispatch to Alameda County, these forecasts only pertain to police dispatch. Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 14  Packet Pg. 288 of 607  DETAILED ANALYSIS When factoring in an additional Main Police Radio position for dispatch, we concluded that these amounts fall in line with the PAPD Policy 216 minimum staffing mandate of 4 dispatchers between the hours of 7AM to 2AM (0700-0200 hours) and 3 dispatchers between the hours of 2AM and 7AM (0200-0700 hours). Table 3: Manning Ratio Calculated Based on NENA Staffing Guidelines *OCA analysis performed in December 2024 NENA Staffing Guidelines – Manning Ratio Using the Manning Ratio calculation tool provided in the NENA Staffing Guidelines Report, the OCA determined a manning ratio of 4.9 for the City’s Dispatch Center, meaning that 4.9 people must be hired to keep one position manned 24 x 7. The manning ratio was calculated using inputs of 216 total days off per year (this includes an average of 3.5 days off per week as staff work three 12-hour shifts and alternate Saturdays, 12 paid holidays, 13 average paid vacation days, 1 Day of Reflection (floating holiday), and 8 sick days). Based on this guidance, in order to staff 4 positions, the Center would need a minimum of 20 staff (4.9 x 4 = 19.6). The OCA also notes that per review of the SEIU Memorandum Agreement 3, the City's PSAP appears to use the 2080 Plan or “12 hours per Shift Schedule.” Under this 2080 Plan, each employee's hours of work per year may not exceed 2,240. For scheduling purposes, the employee will be guaranteed not less than 2,080 hours per year, or no less than 52 weeks at the normal number of hours worked per week. Assuming an employee works between 2,080 and 2,240 hours/year, the Manning Ratio can be assumed to be between 3.9 and 4.2. 3 https://www.cityofpaloalto.org/files/assets/public/v/1/human-resources/labor-relations/seiu/seiu_521_moa_23-24.pdf 4 https://cdn.ymaws.com/www.nena.org/resource/resmgr/standards/NENA-REF-001-2003_PSAP_Staff.pdf Staffing Factor Number of days Manning Ration* (Hours in Year/Hours Available) 4.90 Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 15  Packet Pg. 289 of 607  DETAILED ANALYSIS As mandated in the PAPD Policy Manual, Policy 216.3 Minimum Staffing Levels, minimum staffing requirements are 4 dispatchers between the hours of 0700-0200 and 3 dispatchers between the hours of 0200-0700. As this averages 3.79 dispatch positions per 24 hours, we can use a Manning Ratio of approximately 4 people to calculate a minimum staff size of 16 people (4 people hired per 1 staff member working = 4 x 4 (required minimum staffing) = 16). Additionally, we observed that Table 10 within the NENA Staffing Guidelines Report demonstrates the Staffing Recommendations for a Medium PSAP (population between 19,000 and 100,000). This recommends a total Operations Staff of 14, which includes 12 Call Takers / Dispatchers and 2 Supervisors. Total Support Staff is suggested at 2 positions which includes technical training, public education, and administrative staff for a total of 16 positions. Nena Staffing Tool Limitations It is important to note that the NENA Staffing Guidelines Report criteria for calculating the Manning Ratio do not include or account for other types of leave such as Family Medical Leave Act (FMLA), California Family Rights Act (CFRA), or California’s Pregnancy Disability Leave (PDL). According to staff, Palo Alto also provides an additional 6 weeks of paid parental leave that is typically not provided by other neighboring cities. Finally, the Manning Ration does not consider employee turnover due to attrition or retirement and the long lead time often needed to train dispatch staff before they can work as fully certified employees. Given these considerations, to remain fully staffed at all times, a PSAP of Palo Alto’s size may need upwards of 20 FTEs. Staffing Levels at Other Agencies Of the PSAPs that responded to our survey, the City of Alameda and City of Mountain View appear to be most similar in size in terms of population. Each of these cities have less budgeted dispatch staff than Palo Alto. These cities’ target staffing levels are also less than what Palo Alto indicated. However, it is important to note some key differences between Palo Alto and these other cities. Palo Alto management estimated that during the day, the Palo Alto population can swell to 120,000 people or more due to the businesses it houses, the presence of Stanford University, and tourist attractions. Palo Alto also receives a significantly greater number of total calls than these two other cities. In 2023, Palo Alto had a total of approximately 145,000 calls while Alameda and Mountain View had 103,000 and 109,000 calls respectively, see Table 4: Staffing Levels Across Benchmarked Agencies, below. In addition, the OCA noted that all agencies except Santa Clara County reported that they are not able to meet staffing targets either due to not having enough budgeted FTEs or not being able to fill budgeted positions. Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 16  Packet Pg. 290 of 607  DETAILED ANALYSIS Table 4: Staffing Levels Across Benchmarked Agencies City of Palo Alto Alameda Mountain View San Mateo Santa Clara Surveyed Agency Public Safety Communications Police Department Department Communications Safety Communications Communications Department Population Served for 9-1-1 Call Taking 84,772* 75,353 81,785 726,353 Fire: 225K EMS: 1.8M Staffing Determination Methods Used • Previous study • SEIU Agreement • CAL OES Staffing Forecast • Consulting Firm Study • NENA Staffing Tool • Consulting Firm Study (2021) radio frequency requirements based on agreements with Agency Analyzes Staffing Utilization No No Yes** No Yes Number of Budgeted Staff 20 14 15 55 108 Average No. of Dispatchers on day shift 4 Not tracked 3 14 14 Able to Meet Target Staffing Levels No No No No Yes Number of Desired Staff 25 16 16 46*** N/A Total Calls Received in 2023 145,533 102,887 109,218 506,497 434,794 Total Annual Dispatch Call Volume for Police, Fire & EMS P: 38,143 F: 9,355 E: 6,010 Total: 53,508 F: 0 E: 0 Total: 49,343 F: 5,542 E: 3,153 Total: 28,193 F: 79,051 E: 68,175 Total: 313,201 F: 29,721 E: 154,123 Total: 325,199 and business activity. **Agency reported using a consulting firm to conduct a staffing utilization study. *** At 46 fully trained dispatchers, they will be able to fully staff their center without overtime and allow each employee to be off the radio for a minimum of one hour/day. *OCA analysis performed in March 2025 Other Staffing Considerations As part of this assessment, the OCA was tasked with evaluating how outsourcing dispatch services for Fire and EMS calls might impact staffing levels. The assessment considered the current number of Fire calls received and dispatched, service provision, dual agency calls (those requiring both a Fire and Police response), the perspectives of staff from Fire, Police, Dispatch and other benchmarked PSAPs, and assessment of staffing levels using various methods. Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 17  Packet Pg. 291 of 607  DETAILED ANALYSIS Fire and EMS Dispatch Based on OCA’s analysis of Computer Aided Dispatch (CAD) data, in 2023 there were 9,537 Palo Alto Fire Department (PAFD) calls. Out of these, 9,355 PAFD calls were dispatched. As shown in the table below, Fire Department and EMS calls account for the third highest number of calls by agency in Palo Alto making up approximately 17% of all dispatched calls. Please see the table below for a comparison of total calls and dispatched calls by agency. Call processing times are discussed in the next section of the report. Table 5: Palo Alto Calls Dispatched per Agency in 2023 Palo Alto Agency Total Calls Calls Dispatched Calls Palo Alto Police Department (PAPD) 40,312 28,445 50.9% Stanford University Department of Public Safety (SDPS) 10,694 9,698 17.4% *OCA analysis performed in December 2024 Per discussions with Dispatch Management, staff have multiple responsibilities and work together to address issues or cover positions if a dispatcher position leaves to go on break. Based on OCA’s on- site observation of the City’s PSAP Center operations, calls were consistently answered quickly as at least one position was available to answer calls at any given moment. If a dispatcher went on break, another dispatcher was able to cover for them. Breaks are typically brief and include a 30-minute lunch break and two 15-minute breaks allowed during each 12-hour shift. We observed that the Fire Radio Dispatcher did not exclusively answer fire dispatch calls and took over the Utilities position and answered all incoming telephone lines when this position took a break, confirming the fire dispatching position also serves as a call taker. According to Dispatch management, removing the fire dispatch position would not enable the Dispatch Center to eliminate a shift position as there are minimum staffing requirements for handling emergencies. There are several factors for the City to consider if it were to change the staffing or configuration of the Palo Alto Dispatch Center including overall service provision and “dual agency” calls. As shown in Table 4: Staffing Levels Across Benchmarked Agencies (page. 10), there are several possible PSAP configurations used by cities and counties across the United States and California. For example, the City of Alameda PSAP only dispatches calls for the Police Department, and Fire and EMS calls are transferred to the Alameda County Regional Emergency Communications Center. In Palo Alto, dispatchers not only handle calls for Police, Fire and EMS, but also serve as call takers for the City’s Utility, Public Works, Animal Control, Rangers, and non-emergency calls. This assessment interviewed staff from Palo Alto’s PSAP, Fire, Utility, and Public Works departments, as well as staff from Santa Clara and Stanford. Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 18  Packet Pg. 292 of 607  DETAILED ANALYSIS Overall stakeholder feedback on Dispatch Center service provision was positive but there is room for improvement. Service Provision The Dispatch Center provides call taking and dispatching services for several City departments, as well as Stanford University. Overall, stakeholder feedback was positive, especially with regard to the current Dispatch Center team. In particular, it was mentioned that the current team is courteous and professional and has a good understanding of issues specific to Palo Alto and the surrounding community including Stanford University and the City’s array of utility services. However, several areas for improvement were noted. According to stakeholders: • Sometimes information provided by dispatch does not contain enough and/or detailed information as needed by the responding agency. • It was noted that during a prior emergency event, one department received many duplicate calls from dispatch that they had to manually sort. • It was reported that sometimes calls are closed out by dispatch before the responding police officer is ready for it to be closed, and this has led to records misrepresenting what occurred. A primary concern of the Palo Alto Fire Department is whether Fire and EMS calls are dispatched as quickly as possible and if EMS calls are appropriately triaged and in compliance with National Fire Protection Association (NFPA) EMD standards. EMD call processing will be discussed in the next section of this report. Outsourcing Fire and EMS Dispatch According to Dispatch Center management, transferring Fire and EMS calls to another PSAP for dispatch may not result in much time savings for Palo Alto. Management said that per NENA standards, it is best practice for the dispatcher to conduct a "warm" transfer, meaning that the dispatcher would need to stay on the line and still listen to the call after it’s been transferred. The dispatcher would stay on the call until the transferred agency ends the call on their side. Dispatch management and staff also expressed concerns that transferring the call could possibly create a delay of 20 seconds or more in dispatching responders. Finally, Palo Alto dispatch staff said that many calls they receive end up being “dual agency” calls. For dual agency calls, both police and fire response are necessary (for example: major auto accidents, assaults, etc.), in those instances, the dispatcher would need to remain on the call in order to provide ongoing updates and information to police officers. According to Fire management, traffic crash incidents are not currently processed using EMD by Palo Alto dispatchers. Management asserted that if County dispatch were to process these calls, they would perform EMD and EMS would receive needed pre-arrival information. The OCA also interviewed staff from Santa Clara County Communications, a possible PSAP that could provide dispatch services for Palo Alto Fire and EMS calls. County Communications provides some dispatching services for all cities in the county except for Palo Alto. However, there is a mixture of services provided with some agencies dispatching only police, some dispatching police and fire, and still others that dispatch police, fire and EMS if they have an available ambulance. According to County Communications staff, they do not experience delays in dispatching responders. They stated that the primary PSAP should only confirm the location and nature of the emergency (if they need police, fire, or medical) before transferring calls to County Communications and there are not many questions that should be asked by the primary PSAP. According to County Communications, they have an Automatic Call Distribution system which allows calls to be automatically distributed. Palo Alto PD staff stated this is a function of the call processing equipment and a feature that Palo Alto has also implemented. Unless all lines are busy, calls are answered immediately. The county stated that they do not often experience waits or holds. Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 19  Packet Pg. 293 of 607  DETAILED ANALYSIS County Communications stated that whether police also respond to the call is based on the policies and protocols for each agency's police or sheriff’s department. For many of the cities they provide EMS dispatch services for, the city is contractually obligated to remain on the call until it is dispatched. If the city must hang up from the call, then County Communications often calls them back with the relevant information. Dual Agency Calls The OCA analyzed the number of dual agency calls received by Palo Alto to determine if transferring Fire and EMS calls to another PSAP would result in significant time savings and possibly reduce the need for dispatch staff in Palo Alto. If dispatchers need to stay on a dual agency call because it requires both a Fire/EMS and Police response, then transferring these calls may not result in much savings. Per analysis of CAD data obtained from the City, there were 17,088 dual response or paired calls in 2023. Paired calls are any calls where two or more of the following agencies responded: PAPD, PAFD, Mountain View Fire Department, Los Altos Police Department, Mountain View Mid-Peninsula Rangers, and Mountain View Police Department. This makes up about 12% of all calls received by Palo Alto during 2023 (total calls received were 145,533 calls). Almost 6% of dual agency calls in 2023 involved the PAFD. See table below for our analysis of the number of dual response / paired calls from calendar years 2019 – 2024. Table 6: Palo Alto Dual Agency Calls Per Year *OCA analysis performed in December 2024 Table 5: Palo Alto calls Dispatched per Agency in 2023 (page 11), shows that approximately 17% of calls coming into the Dispatch Center are Fire related calls. However, with 12% of calls requiring both a Fire and Police response, it appears that eliminating Fire calls may not result in significant dispatcher time savings. With the agency staffed at peak times with 4 dispatchers, a rough calculation would be to estimate that each dispatcher is responsible for 25% of the total call volume entering the Center at any given time. It is beyond the scope of this assessment to make a determination as to how reducing staffing at the Dispatch Center may impact service provision, call processing times, use of overtime, and other various factors. Year Number of Dual Agency Calls 2019 16,181 7,963 2020 13,382 6,580 2021 13,862 6,842 2022 15,981 7,902 2023 17,088 8,425 2024 (1/1/2024 to 9/30/24) 13,332 6,574 Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 20  Packet Pg. 294 of 607  DETAILED ANALYSIS Future State Considerations  The City might consider conducting a staffing utilization assessment to better understand how dispatcher time is spent and if there are opportunities to gain efficiencies. Such an assessment could also consider the possibility of outsourcing certain services such as 24-hour non- emergency, Utility, Public Works, and/or Fire/EMS calls.  Based on stakeholder feedback, the following areas were noted for improvement: • Provide more details in dispatcher notes and communication, • Assist in eliminating duplicate incidents during emergency events, and • Ensure incidents are not “closed” out in the dispatch system prior to Officer approval so records are complete and accurately reflect the nature of the incident. Call Processing In addition to staffing levels, the OCA assessed the Dispatch Center’s call processing performance. OCA was tasked with answering questions related to the following areas: • What is the standard for call processing 9-1-1 calls? • What is the compliance on meeting the call processing standard? • Is there a Quality Assurance (QA) process and how often is the data reviewed? PSAPs in California are required to meet performance standards established by the Governor’s Office of Emergency Services (Cal OES) with the goal of providing fast, reliable and cost-effective access to 9-1-1 emergency services. Many of these standards relate to how quickly and efficiently emergency calls are answered and dispatched to ensure public safety. The Dispatch Center follows the Cal OES standards coupled with NENA standards for call processing. Palo Alto Appears to Exceed NENA Call Answering Standards but Underperform on NFPA Call Processing Standards NENA Standards The City’s PSAP follows the NENA Standards for 9-1-1 Call Processing4. The standards specify the amount of time in which a call should be answered. The Communications Manager also receives email notifications from NENA should a new law or regulation be added to the current standards. Other standards, which are not currently followed by Palo Alto’s Dispatch Center look at call processing times – how long it takes to process the call and dispatch it to the appropriate agency. These National Fire Protection Agency (NFPA) standards are discussed in the next section. NENA Standards for 911 Call Processing: • Ninety percent (90%) of all 9-1-1 calls arriving at the Public Safety Answering Point (PSAP) shall be answered in less than or equal to 15 seconds. • Ninety-five (95%) of all 9-1-1 calls should be answered in 20 seconds or less. Based on OCA’s analysis of ECaTs PAPD Last 12-Months Ring Time Report for 9/01/23 through 8/31/2024, the City’s PSAP is meeting these call answering requirements. 4 The Communications Manager also receives email notifications from NENA should a new law or regulation be added to the current standards. Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 21  Packet Pg. 295 of 607  DETAILED ANALYSIS For the 12-month period, the OCA reviewed a total of 113,355 calls: • 99.53% of calls were answered within 10 seconds. • 99.87% of calls were answered within 15 seconds. • 99.94% of calls were answered within 20 seconds. NFPA Standards As noted above, NFPA standards are not currently followed by the City’s dispatch center or included in their performance goals or targets. However, these are standards that are measured and tracked by Palo Alto’s Fire Department. According to NFPA standard, 4.1.2.3.3.1, 90% of calls received by the PSAP should be processed or dispatched within 90 seconds and 99% should be dispatched within 120 seconds. Table 7: NFPA Standard 4.1.2.3.3.1 5 OCA did not originally include these standards in our survey of other PSAPs. However, based on a review of the Alameda Regional Emergency Communications Center website, the Center reports that fire responses are dispatched within 64 seconds. The City of Mountain View stated they track the first standard – the percent of calls dispatched within 90 seconds – and achieved 90% for the period from January through March 2025 and 89% for the period of April through June 2025. OCA also reviewed a November 2022 NFPA Research Foundation report, An Analysis of Public Safety Call Answering and Event Processing Times to determine PSAP compliance with these standards. The study reported that based on their analysis of available data, PSAPs are generally unable to process calls within the time prescribed by NFPA 1225 and that participating PSAPs in the study were only able to achieve the minimum time standards established by NFPA 40% to 50% of the time. The study authors also noted that PSAPs who have a written standard related to NFPA 1225 were compliant significantly more than PSAPs who have not incorporated this standard into their performance targets 6. Palo Alto will need to determine if this is a standard it wants to adopt. OCA analyzed CAD incident response data for Fire and EMS calls provided by PAPD for 2023 and 2024 and found the City is not meeting this standard. In 2023, only 73% of calls were dispatched within 90 seconds of the call receipt and 68% in 2024. Our analysis also shows that only 88% of calls and 83% of calls respectively for 2023 and 2024 were dispatched within 120 seconds instead of the standard 99%. The graphs below show the breakdown of call dispatching for Fire and EMS calls by number of incidents in 15 second increments. 5 2020 NFPA-1770, Chapter 4, Standard 4.1.2.3.3.1, provided by PAFD 6 An Analysis of Public Safety Call Answering and Event Processing Times, Final Report by: Tim Nowak, Jason Fuller & Ken Riddle, Public Consulting Group, Boston, MA, November 2022, NFPA Research Foundation Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 22  Packet Pg. 296 of 607  DETAILED ANALYSIS Tables 8 & 9: Number of Seconds from PSAP Receipt to Dispatch by Number of Incidents for 2023 and 2024 2023 Data 2024 Data Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 23  Packet Pg. 297 of 607  DETAILED ANALYSIS The Dispatch Center Lacks a Formal QA Process for General Call Processing The Dispatch Center receives several different types of calls including 9-1-1, Fire, Utility, Public Works and 24-hour non-emergency calls. The Dispatch Center also receives Emergency Medical Dispatch (EMD) calls which require the dispatcher to follow a prescribed set of questions. Dispatch management stated that the position responsible for overseeing quality assurance in EMD calls was eliminated during the COVID pandemic. This position has since been reinstated and the Dispatch Center began reviewing EMD calls for QA and performance in April 2024. These types of calls are discussed in more detail in the following section. Quality Assurance (QA) Management stated they do not currently have a formal QA process implemented for general call processing. In the past, this function has been performed by Lead Dispatchers who sit alongside other dispatchers. Leads could listen in on calls and provide real-time coaching and feedback. Staff stated that with current staffing levels, they do not have the ability to review all of the different types of calls they receive and evaluate how those calls are answered by dispatchers. The OCA’s survey of other agencies found various approaches to monitoring dispatcher performance in relation to call processing. Table 8: “Do you track overall and individual dispatcher performance?” Future State Considerations  The City should consider whether a formal QA process should be implemented for general call processing to ensure dispatch staff receive ongoing coaching and feedback. Implementing such a program may not be feasible with current staffing levels or if staffing levels drop below a certain threshold. City of Palo Alto Alameda Mountain View San Mateo Clara Overall Dispatch Performance • PAPD tracks and reviews call answering times • PAFD tracks and reports call processing times • SPIDR Tech Surveys • Fire Department tracks performance metrics related to call processing times reviews completed by supervisors using Eventide Software. • In the process of implementing CommsCoach AQ Software • Track and review call answer times • Overall performance is also tracked by shift Individual Dispatch Performance • Calls are reviewed quarterly by the EMD-Q and Communications manager and incident performance reports are completed for dispatchers • Third-party vendor began reviewing EMD calls for QA in Fall • Conduct manual performance assessments to evaluate call- taking, police radio, and fire/medical call handling • QA process for EMD • Supervisors enforce dispatch procedures and policies in the Emergency Communications Center See above. • Call processing is tracked and reviewed through the quality improvement program in Law, Fire, and Medial dispatching. • Calls are reviewed on a focused and random basis then reviewed by management using the AQUA platform provided by Priority Dispatch Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 24  Packet Pg. 298 of 607  DETAILED ANALYSIS Emergency Medical Dispatch (EMD) Calls EMD is a structured protocol for answering medical calls received by emergency dispatch centers. Trained EMD dispatchers follow a series of approved questions to quickly determine the nature and priority of a call, dispatch the appropriate response and provide pre-arrival instructions to the caller to help the patient until Emergency Medical Services (EMS) arrives on location. All Palo Alto dispatchers are trained and certified in EMD protocols. The City’s PSAP follows the National Emergency Number Association (NENA)/Association of Public-Safety Communications Officials International (APCO) or NENA/APCO Best Practices Model for Third Party Emergency Medical Dispatch Services and PSAPs and the EMDQ Performance Standards listed in the 2018 International Academies of Emergency Dispatch (IAED) Guidance. OCA was tasked with answering questions related to the following areas related to EMD: • What is the EMD standard for 9-1-1 emergency medical calls? • How accurately are dispatchers making a determination in EMD calls? • What is the process for EMD compliance, accuracy, and review? The Dispatch Center Complies with Many EMD Standards but Should Formalize Processes According to the APCO/NENA, a third-party entity which provides EMD services to a client base or population should comply with the minimum best practices listed below. Based on our interviews with staff and in-person observations, Palo Alto complies with many of these standards, but some practices have not been formalized. • Intentions to provide EMD services to a client base or population they serve.  All Palo Alto dispatchers are trained and certified in EMD call processing. • A licensed physician with the appropriate qualifications should serve as Medical Director for the program.  Per the Communications Manager this requirement is fulfilled by the EMS coordinator and the City is also overseen by the County’s medical doctor. • A logging recorder capable of recording all audio and/or multimedia related to the EMD process should be utilized. All recordings should be retained for at least ninety days. A written policy for retaining records as needed beyond ninety days should be adopted.  The City currently uses Hexagon for their Computer Aided Dispatch system and Sunridge for their records retention management. The City will be transitioning to Sunridge for CAD next year. Data is retained for 4 years, and radio and phone recordings are retained for 2 years. The City does not have a formal record retention policy related to dispatching data. • A telephone and/or communication system capable of conferencing multiple parties on the same call with minimal delays should be utilized.  The OCA observed this capability in person. • The provider should utilize an EMD program that meets the established EMD practice Standards (outlined in the NHTSA Standard Practice for Emergency Medical Dispatch Management document) for initiating an EMD training program that incorporates core components of an EMD service. This includes certification, recertification, Continuing Dispatch Education (CDE), training, materials, and quality assurance processes. Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 25  Packet Pg. 299 of 607  DETAILED ANALYSIS • The City has adopted NENA/APCO standards and contracts with a third party to review a sample of calls each month for compliance. An internally developed EMD program must meet or exceed Federal DOT and NHTSA Guidelines. An externally developed EMD program that lacks appropriate medical oversight and does not comply with these guidelines is discouraged.  These guidelines include instruction on training, medically approved protocols, quality assurance, performance management and collaboration. As mentioned above, Palo Alto recently contracted with a third-party vendor to review EMD calls for compliance and performance. In addition, the dispatch center reestablished its own review of calls In April 2024. • EMD Service Providers should implement Standard Operating Procedures (SOP). • The City has not established a set of SOPs but rather references the NENA/IAED standards. • The Third-Party Call Center should ensure that employees receiving calls be certified to provide EMD. • All Palo Alto dispatchers are trained and certified in EMD. Accuracy of EMD Coded Calls Needs Improvement The City’s PSAP follows the NENA EMD Best Practices and IAED Performance Standards for compliance to evaluate dispatcher performance. Compliance reviews and performance are measured against the following seven categories: • Case Entry – this serves as the starting point and the dispatcher is evaluated on how well they gathered information that will help identify the caller’s primary issue or “chief complaint.” • Chief Complaint Selection – the dispatcher is evaluated on the correct selection of the caller’s chief complaint and any additional complaints. • Key Questions – the dispatcher is evaluated on asking the necessary questions to send appropriate determinant code and response and alert first responders to any safety issues on scene and prepare responders to address the situation. • Dispatch Life Support (DLS) Instructions – these instructions include Post Dispatch Instructions and Pre-Arrival Instructions and are critical to ensuring the safety of the caller, victim/patient, and responder. • Diagnostic and Instruction Tools – these instructions are used by the dispatcher to identify and document symptoms, hazards, descriptions, or to collect data. • Final Coding – the dispatcher is evaluated on whether they coded the call with the correct determinant code based on the key questions that were asked instead of the key questions that should have been asked. • Customer Service – the dispatcher is evaluated on the level of compliance with the standards in providing service to the caller. As mentioned above, a primary concern of the PAFD is whether Fire and EMS calls are dispatched as quickly as possible and if EMS calls are appropriately triaged and in compliance with EMD standards. According to PAPD management, PAFD requested that when EMS calls are received, the dispatcher collects the initial information, dispatches the call and then completes EMD while FD is enroute. However, EMD standards instruct the dispatcher to complete the EMD protocol prior to dispatch. Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 26  Packet Pg. 300 of 607  DETAILED ANALYSIS According to the IAED, a dispatch or communication center must have a compliance score of over 90 to 95% in seven areas of interrogation, pre-arrival instructing, and response coding in order to achieve accreditation 7. Obtaining accreditation requires fees, time and resources and may not be in alignment with Palo Alto’s current goals, but it does provide a point of reference to evaluate EMD compliance. When a dispatcher receives a call necessitating EMD, the dispatcher makes a determination about the nature of the call, assigning an EMD determinant code. These codes help to guide the dispatchers in communicating the appropriate level of response to EMS responders and the resources needed. There is No Formal Follow-up on Performance Reports and Dispatchers Do Not Need to Formally Acknowledge Receipt of Feedback In the past, the City’s Dispatch Center management informally monitored dispatcher performance and provided feedback in the moment or if applicable to all dispatchers, provided overall training and performance improvement points for the group. For example, providing instruction to the dispatch team on following EMD protocols. In April 2024, the City’s PSAP implemented a more formal EMD Quality Assurance process in conjunction with reinstating the EMD-Q coordinator position. The EMD- Q coordinator ensures compliance by selecting and reviewing calls quarterly and creating Incident Performance reports to provide feedback to dispatchers one-on-one. This process is overseen by the EMD-Q coordinator. When a call is reviewed, a report is filled out and provided to the dispatcher. This feedback report is not meant to be punitive but informative. According to the EMD-Q coordinator, there is no formal follow up on these reports and the dispatcher is not required to confirm receipt of the information. However, the EMD-Q coordinator and Communications Manager work to provide support and training to dispatchers based on this feedback. If there is no marked performance improvement, in theory, the dispatcher may be placed on a Performance Improvement Plan (PIP) but the coordinator stated this has never been needed. The OCA tested 50 Medical Emergency calls from January 1, 2023, through 9/30/2024 which included EMD, NOEMD, and N/A determinants. EMD coded calls include determinants which communicate the nature, severity and urgency of the response needed – invaluable information for the responder to ensure they provide the appropriate care as quickly as possible. Identifying the appropriate EMD determinant code to apply is based on the dispatcher following the EMD protocol series of questions. A NOEMD determinant is assigned when the dispatcher is unable to follow the EMD protocol. For example, NOEMD might be assigned if there is a language barrier and the appropriate translation services cannot be obtained 8, the scene is unsafe and it is too dangerous to walk through EMD questions, the caller is a passerby and does not want to perform EMD, or the caller is not in the same location as the patient (however, standards state that EMD services should be offered whether the caller is with the patient or not). Based on the distribution of EMD, NOEMD, and N/A sub types, OCA judgmentally determined a sample size of 20 EMD, 20 NOEMD, and 10 N/A calls to assess. OCA listened to call recordings to verify that the dispatcher coded the call to the correct processing EMD / NOEMD / N/A determinant based on the nature of the information provided during the call.  Of the 20 EMD calls reviewed, we determined that the EMD determinant was accurately assigned.  Of the 20 NOEMD calls reviewed, we determined the following: • 3 calls were determined to have an inaccurate determinant. They were recorded as NOEMD in the system, but EMD could have been offered as the caller appeared to be with the patient in need of medical attention. PAPD stated that for these three calls NOEMD is 7 https://cdn.emergencydispatch.org/iaed/pdf/resource-library/AcademyAnswersBrochure-secured.pdf 8 The State of California provides translation services to assist PSAPs in foreign language translation. Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 27  Packet Pg. 301 of 607  DETAILED ANALYSIS the correct code with one caller not in proximity to the patient, one caller refused to provide information, and one caller was unable to hear the dispatcher. After revisiting our analysis, OCA stands by our original assessment of these calls.  Of the 10 N/A calls reviewed, we determined the following: • 7 calls were marked as N/A in the CAD system, but they could have been assigned a NOEMD determinant if the dispatcher provided a reason for not performing EMD. This was a documentation error that did not impact patient care. • 2 calls were determined to have an inaccurate determinant. They were recorded as N/A in the system, but EMD could have been offered as the caller appeared to be with the patient in need of medical attention. PAPD stated that both of these calls should have been coded as NOEMD. One call with a determinant of “Too busy” and the other “Proximity”. We noted that for the 3 calls (6%) that were determined to have an inaccurately assigned determinant, it appeared that EMD was partially or fully completed but was not accurately coded in the system. Overall, it appears that accuracy for EMD determinants is improving as less calls were given an N/A determinant in 2024 (11%) compared to 2023 (23%). PAPD stated that this improvement is due to updated training and procedures, and they have begun reviewing all N/A calls providing monthly feedback to dispatchers as needed. EMD Compliance is Monitored by a Third-Party Vendor and the PSAP’s Overall Performance Score Meets Standards Due to staffing levels and management bandwidth, the Dispatch Center began outsourcing the EMD review function to a third-party vendor In August 2024. The new vendor contract specifies that 25 calls will be reviewed per week, 1,300 calls per year. Based on our analysis, there were approximately 6,082 Medical calls in 2023. Sampled calls represent an approximate testing rate of slightly more than 21% which is considerably more than suggested by best practices The APCO International Standard for the Establishment of a Quality Assurance and Quality Improvement Program for Public Safety Answering Points1 recommends testing 2% of calls as long as this amount is not overly burdensome. The vendor began reviewing EMD calls at the end of September 2024 and reviews recordings of EMD calls to determine dispatcher performance on various metrics including how well the dispatcher identifies the “chief complaint”, asks key questions, codes the call, dispatches life support, and provides customer service. Based on the IAED standards, the vendor’s performance rubric provides a score for each dispatcher as well as the overall agency and feedback is given to both individual staff and the agency as a whole. According to the vendor, each dispatcher and the overall agency should score above a 7.5 and, ideally, should shoot for a score of 9 or above. According to the vendor’s Agency Performance Threshold report dated 9/30/24 through 12/31/24, the agency’s cumulative performance score was 8.31. Palo Alto’s score dipped from 1/1/25 through 5/31/25 to 7.92 but for the month of June 2025 was up to 8.55. According to the vendor, PSAPs seeking to achieve the IAED accreditation compliance standard for EMD calls of 90%, would need to achieve a score of 9 or above. However, the vendor noted that very few PSAPs achieve IAED Accredited Center of Excellence (ACE) status. Based on a review of IAED’s website, there are 15 ACE accredited agencies in California out of approximately 400 agencies. Santa Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 28  Packet Pg. 302 of 607  DETAILED ANALYSIS Clara County Communications is an ACE accredited agency.9 The vendor reported that overall, Palo Alto dispatchers continue to improve, and staff appear committed to improving performance. OCA noted that the vendor is only reviewing calls that have been coded as EMD calls which means that calls coded as NO EMD or N/A are not being reviewed by a third-party. However, PAPD management stated that they now review all N/A calls on a monthly basis to ensure that calls are being coded when possible. Management said they have seen a reduction in the calls being coded N/A which was supported by OCA’s analysis in the previous section of this report. However, it is important to note that NO EMD calls are not being formally reviewed, and this is an area of ongoing concern. OCA also noted that while PAPD incorporates various standards as guidance for individual and agency performance with regards to call answering, processing, and dispatching, there are not stated, agency-specific performance goals against which to measure past and future performance. Establishing performance goals for dispatchers and the agency as a whole could help ensure resources are appropriately deployed. Future State Considerations  The Dispatch Center should consider formalizing processes related to EMD Call processing standards.  While EMD determinant accuracy appears to be improving, the City should consider how to best provide training and performance feedback to dispatchers to ensure they are providing accurate and actionable information to responders. In addition, the City should consider if implementation of a more formal feedback mechanism and establishing individual and agency performance goals would help to improve overall performance. A more formal feedback mechanism could include requiring a dispatcher to acknowledge receipt and review of performance feedback, implementing a more formal follow-up procedure to ensure performance improves, and identifying additional training or steps if performance is not improving. Training Dispatchers, and especially EMD dispatchers, require an extensive amount of initial and ongoing training to properly answer calls and provide the appropriate information to responders in an effective and efficient manner. In addition, training helps ensure that dispatchers remain current and in compliance with standards and best practices. The OCA was tasked with assessing the following areas related to training: • What policies and/or expectations are associated with call processing and EMD? • Which employees receive training on call processing/EMD policies and are they aware of how their performance will be measured, reviewed and/or performance deficiencies addressed? • What continuing education (CE) or follow-up training is required? 9 IAED Accreditation | Standards for Emergency Dispatch - IAED Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 29  Packet Pg. 303 of 607  DETAILED ANALYSIS The Dispatch Center has a comprehensive training manual and formally evaluates EMD calls but does not have a formal process for evaluating other calls received. The City’s PSAP has a PAPD Communications Training Manual and follows the EMDQ Performance Standards listed in the 2018 International Academies of Emergency Dispatch (IAED) Guidance. In addition to this training guidance, dispatchers receive ongoing coaching from Dispatch Center supervisors. Supervisors are tasked with monitoring and observing dispatchers’ performance as it occurs and often provide real-time feedback. For example, if calls are taking longer than expected they will provide feedback and assistance in the midst of the call. When hired, PSAP employees are provided with a copy of the Communications Training Manual, which includes training procedures for general call processing and protocols for Police and Fire EMD calls. As mentioned above, the City’s PSAP follows the IAED EMDQ Performance Standards Guidance (overview on page 19) to review compliance with EMD protocols. The standards outline seven performance categories to evaluate dispatcher performance. The Dispatch Center evaluates dispatcher performance against these standards during case review and this structured feedback is provided to dispatchers/call takers, shift supervisors, and managers. The aggregate data from case reviews is analyzed to identify trends and evaluate overall system performance. These results are reported to the Dispatch Review and Dispatch Steering Committees. Performance Deficiencies As mentioned in the previous sections on Call Processing and EMD, Dispatch Center management said they do not have the staffing nor is there a formal process for reviewing general calls received by the Dispatch Center. For EMD calls, the Communications Manager, Technical Service Director, and EMD-Q meet to discuss results of calls that are pulled and reviewed by the EMD-Q for quality assurance purposes. The Communications Manager then provides performance deficiencies noted in the review to the dispatchers. However, dispatchers do not need to acknowledge receipt of performance information and neither the PAPD Policy Manual nor the Communications Administrative Policies and Procedures document has information about how poor performance should be addressed. All Dispatchers are in Compliance with Continuing Professional Training Requirements Continuing Education The City’s PSAP complies with the annual 24 hours of Continuing Professional Training (CPT) for Public Safety Dispatchers. They also comply with the required IAED Certifications for all active dispatchers and communications leadership. The OCA reviewed the POST EDI Compliance Analysis Report for the current CPT Cycle. The OCA also reviewed the list of current IAED Certification status for all active dispatchers and communications leadership and concluded that all active dispatchers and communications leadership have completed or are still current with meeting their required training. Future State Considerations  The City should consider developing and incorporating formal feedback procedures into the Communications Training Manual including processes for addressing performance deficiencies. Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 30  Packet Pg. 304 of 607  Appendices Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 31  Packet Pg. 305 of 607  Appendix A: Surrounding Organization/Dispatch Center Survey Responses (Based on 2023 Annual Data) Benchmark Area Palo Alto PSAP County of San Mateo Public Safety Communications Alameda Police Department Mountain View PD/FD Communications Communications Population served for 9-1-1 call taking 84,772 (includes 16,200 residents from Stanford 726,353 75,353 81,785 225,000 Population served for dispatch by Secondary N/A 726,353 secondary PSAP contained within our center. Unknown. N/A N/A Square miles of the 31.53 741 10.45 12 Approx 1,200. Number of 9-1-1 trunks, 9 25 5 9 23 total; Law: 15, Fire: 4, and PSAP responsible for dispatching all calls Yes Yes is dispatched by Alameda County Regional Emergency Communications Center Yes Yes PSAP serving Secondary PSAPs Yes Yes No No Yes What types of calls are routed to Secondary PSAPs (Police, Fire, EMS, N/A Fire, EMS, Public Works Fire, EMS N/A N/A PSAP service status (Basic 9-1-1, Enhanced 9-1-1, Enhanced 9-1-1 Basic 9-1-1, Enhanced 9-1-1, Phase I, Phase II Basic 9-1-1, Enhanced 9-1-1, Phase I, Phase II Basic 9-1-1, Enhanced 9-1-1, Phase I, Phase II Basic 9-1-1, Enhanced 9-1-1, Phase I, Phase II Total annual incoming emergency call volume at the PSAP (Number of calls for service (calls generating a response)) PAPD: 28,445 SDPS: 9,698 PAFD: 9,355 PAUT: 4,518 PAPW: 323 PAAC: 3,544 Total: 55,883 315,922 67,781 MVMP 485 MVFD 7,931 MVPW 926 MVPD 19,499 Total: 28,841 334,822 Incoming annual 9-1-1 call volume, broken down into wireline, wireless, and ten - digit emergency lines. Wireline: 8,795 Wireless: 22,451 Total: 31,246 Wireline: 11,710 Wireless: 103,107 Total: 114,817 Wireline: 4,973 Wireless: 27,081 Total: 32,054 Total 911 calls: 26,834. (Don’t have the ability to break them down by wireless/landline) Wireline: 377,792 Wireless: 57,002 Total: 434,794 Total annual dispatch call volume for Police, Fire, and EMS Police: 38,143 Fire: 9,355 EMS: 6,010 Police: 165,975 Fire: 79,051 EMS: 68,175 Police: 49,343 Fire: 0 EMS: 0 Police: 19,498 Fire: 5,542 EMS: 3,153 Police: 141,355 Fire: 29,721 EMS :154,123 Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 32  Packet Pg. 306 of 607  Total staff, operation and administrative/support Currently, there are 17 out of 20 positions filled (4 Lead Dispatchers, 11 Staff Dispatchers, and 2 trainees. There are 3 Per Diem staff members who come in on an as-needed basis and can fill in during a vacancy.) We are authorized for 55 full- time Dispatchers. At 46 fully trained Dispatchers we will be able to fully staff our Center without overtime and allow for each employee to be off the radio for a minimum of one hour per day. Staffing of 14 dispatchers. Would like to add 2 more positions in order to accomplish goal of 3 dispatchers on duty 24/7. Ideally, have up to 16 dispatchers staffed. Target minimum staffing is to have 3 dispatchers working from 0800 to 0400, and 2 dispatchers working from 0400-0800. Overlap: 14 Evening: 14 Night: 9 We ensure we maintain 14/14/9 staffing and will backfill for vacation and Call processing times as first ring to answer, call answer through call termination, and total call time (for 911 calls) First ring to answer: 99.53% - answered in 10 seconds or less Call answer through termination: 93.2 seconds Total call time: Approx. 103.2 seconds (if answered in 10 First ring to answer: 96.45% - 10 seconds or below call answer through termination: 96.1 seconds Total call time: 96.95 seconds Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 33  Packet Pg. 307 of 607  Appendix B: Dispatch Center Assessment Question Staffing 1. How are staffing needs determined? 2. Are there any utilization reports used to determine staffing? 3. How does our staffing compare to PSAPs with similar call volume? 4. How does the Fire component impact the staffing in the center? a. Would the removal of Fire Dispatching change PSAP staffing? b. How would answering 911 calls for service and transferring to another PSAP impact workloads? 5. Determine staffing requirements based on call volume, call duration time, and queueing theory. Factors to be considered for staffing requirements include a. Community demographics b. Discipline configuration (Police (Stanford and Palo Alto), Fire, EMS, Public Works, and Utilities) c. Population directly served (Palo Alto and Stanford) d. Population indirectly served (employees, tourists, etc.) e. Seasonal high visitor counts 6. Compare Palo Alto staffing to other Santa Clara County Public Safety Answering Points (PSAPs) based on the following information: a. Population served for 9-1-1 call taking. b. Population served for dispatch by Secondary PSAP(s) c. Square miles of the jurisdiction served. d. Number of 9-1-1 trunks, wireline, and wireless e. Number of wireless subscribers f. PSAP responsible for dispatching all calls. g. PSAP serving Secondary PSAPs h. What types of calls are routed to Secondary PSAPs (Police, Fire, EMS, Jurisdictional, etc.) i. PSAP service status (Basic 9-1-1, Enhanced 9-1-1, Phase I, Phase II) j. Total annual incoming emergency call volume at the PSAP k. Incoming annual 9-1-1 call volume, broken down into wireline, wireless, and ten -digit emergency lines. l. Total annual dispatch call volume for Police, Fire, and EMS m. Total staff, operation and administrative/support n. Call processing times as first ring to answer, call answer through call termination, and total call time. 7. Determine the manning ratio, required staff versus actual staff, PSAP size recommended staffing, and additional staffing requirements from collected data. 8. Determine call volumes based on the average bouncing busy hour (ABBH) as measured during a minimum 14-day period during the busiest time of the year for 9-1-1 calls. a. Determine the normal call volume received during an average hour. b. Determine the peak call volume expected to be received during the busiest hour of the day. c. Determine the average number of dispatchers on duty per shift during the day. 9. Determine the call duration for each category of calls. Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 34  Packet Pg. 308 of 607  Call Processing 1. What is the standard for call processing 911 calls? 2. What is the compliance on meeting the call processing standard? 3. Is there a Quality Assurance (QA) process and how often is the data reviewed? Emergency Medical Dispatching (EMD) 1. What is the EMD compliance standard for 911 emergency medical calls? 2. What is the accuracy for EMD determinants? a. For medical calls for service marked with “NOEMD” b. For medical calls for service marked with exceptions for NOEMD vs. N/A 3. Quality Assurance (QA) a. What is the QA process for EMD compliance and accuracy? b. What is the compliance for EMD calls? c. What is the target for reviewing EMD calls? 1. What is the volume of medical calls for service to be reviewed and the frequency that they are reviewed for EMD compliance and accuracy? 2. What percentage of medical calls are reviewed for EMD compliance and accuracy: weekly, monthly, quarterly, annually? 3. If that goal is not met, how is it addressed? Training 1. Are there policies and/or expectations associated with the above subjects (call-processing and EMD)? 2. Are all new employees trained to the call-processing/EMD policies and are they aware of how their performance will be measured, reviewed or addressed? 3. Which of the above subjects require continued education (CE) or follow-up training? a. How are performance deficiencies addressed? Item 12 Attachment A - Dispatch Center Assessment        Item 12: Staff Report Pg. 35  Packet Pg. 309 of 607  ATTACHMENT B Page 1 of 2 Dispatch Center Assessment 2025: Management Response The City of Palo Alto thanks Baker Tilly for their assessment of the City’s Dispatch Center. This report provides valuable insights into how our Public Safety Answering Point (PSAP) is performing and where we can improve to better serve our community. The assessment highlights strengths of our Dispatch Center: • Rapid 9-1-1 Call Response: Over 99% of emergency calls are answered within 10 seconds—well above national standards. • Professional and Knowledgeable Staff: Stakeholders consistently praised the professionalism and local knowledge of our dispatchers. • Commitment to Training: All dispatchers are certified and in compliance with required continuing education standards. At the same time, the report identifies areas where we can do better. The assessment identified several future state considerations, focused on staffing, call processing, emergency medical dispatch (EMD), and training. Management has reviewed these items and responds as follows: Staffing While staffing levels are consistent with industry benchmarks, the PSAP continues to operate with vacancies, impacting capacity for training and quality assurance while managing peak demand. Staff will continue efforts to recruit and retain qualified dispatchers. Staff is open to a future assessment of staffing utilization to ensure a strong understanding of dispatcher workload and exploration of any opportunities for efficiency especially in non-emergency activities of the unit, to be completed as time and resources allow. In the immediate, dispatch management will maintain monthly meetings with stakeholders to continue to identify and monitor areas for improvement. Quality Assurance Review of General Call Processing Current staffing levels are inadequate to implement a formal quality assurance process for general call processing for all calls at the level and depth recommended in the assessment. In order to meet this, staff would need to add at least 1.0 additional FTE. Although there are agencies that do that in some form with the necessary resources in place for this, staff believe it can meet the intention of quality assurance through focusing review in the areas of concern identified in the assessment, specifically Emergency Medical Dispatch (EMD). Dispatch management will explore the feasibility of doing a broader quality assurance process in the future as resources and time allows. Lead dispatchers will continue to monitor calls in real-time, as workload allows, and provide correction and feedback as appropriate. The dispatch center historically tracked its compliance with National Emergency Number A (NENA) call answering standards, a nationwide standard for call answering. Staff commit to working with PSAP partners to identify a call processing standard that is right sized to our Item 12 Attachment B - Management Response to Dispatch Assessment        Item 12: Staff Report Pg. 36  Packet Pg. 310 of 607  Attachment B Dispatch Center Assessment: Management Response Page 2 of 2 operation and call type. Although adoption of National Fire Protection Association (NFPA) as a call processing standard (not to be confused with call answering standards) for dispatch times is referenced, less than half of the US dispatch centers meet this. Staff recommend tracking call processing performance against this benchmark for information on daily performance; staff will establish a call processing compliance standard with PSAP partners. Emergency Medical Dispatch Dispatch management is committed to continuous improvement in performance, training, and process. Staff recognize the criticality of EMD, especially considering the ongoing work to implement a single role service delivery model for medical response and the increased opportunity for improved patient outcomes. The City has enlisted an outside vendor to assess 25 EMD calls per week and provide detailed feedback. The dispatch center conducts its own internal EMD-Q’s monthly review of NOEMD and N/A calls as well. Next, staff are working to expand internal reviews to include all medical calls, not just those coded as EMD. Staff have formalized EMD procedures in the EMD Policy, a policy within the Dispatch Policy Manual, to ensure consistent call processing and documentation of call types and dispatcher actions. This will serve as part of the training and accountability discussed below. Staff will continue to review these results monthly across all stakeholders to progress towards greater compliance with the EMD procedures. Training The existing dispatch training program incorporates daily assessment of trainee performance, coupled with timely feedback and remedial instruction. All dispatchers are compliant with continuing professional training requirements and receive formal feedback as part of the annual performance review process. In parallel to this assessment, staff have been actively reviewing and have substantially revised the dispatch policy manual. The recent revisions address the observations noted in the BakerTilly Assessment. The manual now expressly provides for formal feedback, employee acknowledgement of that feedback, and a formal process for addressing performance deficiencies; this will enable supervisors to track follow-up actions and take progressive steps if improvement is not seen or maintained. Next, as noted above, staff commit to working with PSAP partners to identify a call processing compliance standard that is right sized to our operation and applied to appropriate call types. Looking Ahead We appreciate the work our dispatchers do every day to keep Palo Alto safe. This assessment gives us focus areas to build on that foundation and continuously improve our Dispatch Center. Staff will continue to work collaboratively across departments to implement the items discussed to strengthen the Dispatch Center’s operations for the benefit of our community. From: City Manager’s Office, Police Department, & Fire Department Item 12 Attachment B - Management Response to Dispatch Assessment        Item 12: Staff Report Pg. 37  Packet Pg. 311 of 607  Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are members of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. Baker Tilly US, LLP is a licensed CPA firm that provides assurance services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and consulting services to their clients and are not licensed CPA firms. City of Palo AltoOffice of the City Auditor (OCA) Policy & Services Committee Meeting Dispatch Center Assessment September 9, 2025 Presenter: Kate Murdock, City Auditor, Senior Manager, Baker Tilly Item 12 Attachment C - Policy & Services Committee Presentation        Item 12: Staff Report Pg. 38  Packet Pg. 312 of 607  2 Assessment Objectives Gather general information about the Center’s performance in the following areas: •Staffing •Call processing •Emergency Medical Dispatching (EMD) •Training Item 12 Attachment C - Policy & Services Committee Presentation        Item 12: Staff Report Pg. 39  Packet Pg. 313 of 607  3 Background The City’s Dispatch Center or Public Safety Answering Point (PSAP) üOperates a 24-hour dispatch center housed in the Police Department’s Communications Division üReceives and dispatches calls for Police, Fire, Utilities, Public Works, Animal Control, and 24-hour non-emergency line üServes as Stanford’s call center dispatching police and fire services üPart of Tri-City Consortium with Mountain View and Los Altos Item 12 Attachment C - Policy & Services Committee Presentation        Item 12: Staff Report Pg. 40  Packet Pg. 314 of 607  4 Staffing DISPATCH CENTER •Budgeted staffing levels in line with industry standards •Overall stakeholder feedback on service is positive with some noted areas for improvement •Center was not fully staffed at the time of the assessment •Consider conducting a staffing utilization assessment •Areas for improvement: •Greater detail in dispatcher notes and communication •Assist in eliminating duplicate incidents during emergency events •Obtain officer approval before closing out incidents in the system to ensure records are accurate and complete Current State Observations Future State Considerations Item 12 Attachment C - Policy & Services Committee Presentation        Item 12: Staff Report Pg. 41  Packet Pg. 315 of 607  5 Call Processing DISPATCH CENTER •Exceeding NENA standards •99.53% of 9-1-1 calls answered ≤ 10 seconds •Underperform on NFPA standards •68% of calls dispatched ≤ 90 seconds •Dispatch Center lacks a formal QA process for general call processing •Consider a formal QA process for general calls received to ensure on going coaching and performance feedback Current State Observations Future State Considerations Item 12 Attachment C - Policy & Services Committee Presentation        Item 12: Staff Report Pg. 42  Packet Pg. 316 of 607  6 Emergency Medical Dispatch (EMD) DISPATCH CENTER •Compliant with many EMD standards but not formalized •OCA analysis of EMD calls found •Sampled EMD coded calls had correct coding •6% of sampled NOEMD calls should have been coded EMD •70% of sampled N/A calls should have been coded NOEMD •20% of sampled N/A calls should have been EMD •No formal follow-up on performance reports •Quality Assurance vendor determined overall agency performance meets standards •Formalize process related to EMD Call Processing Standards •Formal feedback mechanism for dispatchers •Establish center and individual performance goals Current State Observations Future State Considerations Item 12 Attachment C - Policy & Services Committee Presentation        Item 12: Staff Report Pg. 43  Packet Pg. 317 of 607  7 Training DISPATCH CENTER •Comprehensive training manual •Formally evaluates EMD calls •Does not have a formal process for evaluating performance on other calls •All dispatchers in compliance with Continuing Professional Training requirements •Consider developing and incorporating formal feedback procedures into the Communications Training Manual Current State Observations Future State Considerations Item 12 Attachment C - Policy & Services Committee Presentation        Item 12: Staff Report Pg. 44  Packet Pg. 318 of 607  Questions? Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, operate under an alternative practice structure and are members of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. Baker Tilly US, LLP is a licensed CPA firm that provides assurance services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and consulting services to their clients and are not licensed CPA firms. The name Baker Tilly and its associated logo is used under license from Baker Tilly International limited. The information provided here is of a general nature and is not intended to address the specific circumstances of any individual or entity. In specific circumstances, the services of a professional should be sought. © 2024 Baker Tilly Advisory Group, LP Item 12 Attachment C - Policy & Services Committee Presentation        Item 12: Staff Report Pg. 45  Packet Pg. 319 of 607  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Community Services Meeting Date: October 20, 2025 Report #:2508-5068 TITLE Approval of Professional Services Contract Number C26194598 with Thomas Sarsfield in the Amount Not to Exceed $660,000 for Providing Tennis Instruction Services for Seasonal Classes and Summer Camp Sessions for a Period of Five Years; CEQA Status - Not a Project. RECOMMENDATION Staff recommends that City Council approve and authorize the City Manager or their designee to execute Contract No. C26194598 (Attachment A), with Thomas Sarsfield to provide instruction for tennis classes and summer camps for a term of five years and a total amount not-to-exceed $660,000. BACKGROUND The Community Services Department (CSD) provides recreational programs to youth and adults each year. CSD strives to offer a variety of programs that are high quality, exciting, dynamic, and inclusive to all. These recreational classes are available to the Palo Alto community and to non-residents. The classes are marketed through the City's ENJOY! Catalog, as well as on the City's website. CSD contracts with a tennis organization to instruct classes for adults and youth, as well as summer camps for youth. CSD coordinators work closely with the contractor to ensure that the correct program information, descriptions, dates, and times are provided in a timely manner and that courts are reserved properly. The current vendor, Thomas Sarsfield, has a contracted agreement for a total not-to-exceed amount of $395,000 for three years and will expire December 31, 2025. A formal solicitation was conducted, and Thomas Sarsfield was selected by the committee. The recommended new contract C26194598 will begin on January 1, 2026. ANALYSIS The City of Palo Alto retains qualified instructors to provide tennis classes and camps for its recreational programming. To accomplish this, staff conduct a competitive solicitation process. Item 13 Item 13 Staff Report        Item 13: Staff Report Pg. 1  Packet Pg. 320 of 607  Solicitation Process A Request for Proposals (RFP) for the project was posted on the OpenGov Procurement, the City's eProcurement platform on July 9, 2025. The solicitation period was open for 15 days, closing on July 23, 2025. Two proposals were received, with one proposal disqualified due to an incomplete response submitted. Table 1: Summary of Request for Proposal Proposal Description Tennis Class and Camp Instruction for Adults and Youth - REBID (RFP 194598A) Proposed Length of Project 5-years term Number of Vendors Notified 3604 Number of Proposal Packages Downloaded 8 Total Days to Respond to Proposal 15 Days Pre-Proposal Meeting Yes; Non-Mandatory Pre-Proposal Meeting Date July 14, 2025 Number of Proposals Received 2 proposals received. Disqualified 1 of the 2 proposals Proposal Price Range $660,000 (one proposal) Public Link to Solicitation https://procurement.opengov.com/portal/palo-alto- ca/projects/181878 FISCAL/RESOURCE IMPACT Item 13 Item 13 Staff Report        Item 13: Staff Report Pg. 2  Packet Pg. 321 of 607  program has a relatively high cost recovery among contracted classes as it is a revenue contract with little direct expense to the City. STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 13 Item 13 Staff Report        Item 13: Staff Report Pg. 3  Packet Pg. 322 of 607  Professional Services Rev. Oct 16, 2024 Page 1 of 26 CITY OF PALO ALTO CONTRACT NO. C26194598 AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF PALO ALTO AND THOMAS SARSFIELD This Agreement for Professional Services (this “Agreement”) is entered into as of the 1st day of January, 2026 (the “Effective Date”), by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and THOMAS SARSFIELD, a sole proprietor, located at P.O. Box 60534, Palo Alto, CA, 94306 (“CONSULTANT”). The following recitals are a substantive portion of this Agreement and are fully incorporated herein by this reference: RECITALS A. CITY intends to implement tennis classes and camps for its Recreational Program (the “Project”) and desires to engage a consultant to provide Tennis Instruction services for seasonal classes and summer Camps sessions in connection with the Project (the “Services”, as detailed more fully in Exhibit A). B. CONSULTANT represents that it, its employees and subconsultants, if any, possess the necessary professional expertise, qualifications, and capability, and all required licenses and/or certifications to provide the Services. C. CITY, in reliance on these representations, desires to engage CONSULTANT to provide the Services as more fully described in Exhibit A, entitled “SCOPE OF SERVICES”. NOW, THEREFORE, in consideration of the recitals, covenants, terms, and conditions, in this Agreement, the parties agree as follows: SECTION 1. SCOPE OF SERVICES. CONSULTANT shall perform the Services described in Exhibit A in accordance with the terms and conditions contained in this Agreement. The performance of all Services shall be to the reasonable satisfaction of CITY. SECTION 2. TERM. The term of this Agreement shall be from the date of its full execution through December 31, 2030 unless terminated earlier pursuant to Section 19 (Termination) of this Agreement. SECTION 3. SCHEDULE OF PERFORMANCE. Time is of the essence in the performance of Services under this Agreement. CONSULTANT shall complete the Services within the term of this Agreement and in accordance with the schedule set forth in Exhibit B, entitled “SCHEDULE OF PERFORMANCE”. Any Services for which times for performance are not specified in this Agreement shall be commenced and completed by CONSULTANT in a reasonably prompt and Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 4  Packet Pg. 323 of 607  Professional Services Rev. Oct 16, 2024 Page 2 of 26 timely manner based upon the circumstances and direction communicated to the CONSULTANT. CITY’s agreement to extend the term or the schedule for performance shall not preclude recovery of damages for delay if the extension is required due to the fault of CONSULTANT. SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to CONSULTANT for performance of the Services shall be based on the compensation structure detailed in Exhibit C, entitled “COMPENSATION,” including any reimbursable expenses specified therein, and the maximum total compensation shall not exceed Six Hundred Sixty Thousand Dollars ($660,000). The hourly schedule of rates, if applicable, is set out in Exhibit C-1, entitled “SCHEDULE OF RATES.” Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation set forth in this Section 4 shall be at no cost to the CITY. SECTION 5. INVOICES. In order to request payment, CONSULTANT shall submit monthly invoices to the CITY describing the Services performed and the applicable charges (including, if applicable, an identification of personnel who performed the Services, hours worked, hourly rates, and reimbursable expenses), based upon Exhibit C or, as applicable, CONSULTANT’s schedule of rates set forth in Exhibit C-1. If applicable, the invoice shall also describe the percentage of completion of each task. The information in CONSULTANT’s invoices shall be subject to verification by CITY. CONSULTANT shall send all invoices to CITY’s Project Manager at the address specified in Section 13 (Project Management) below. CITY will generally process and pay invoices within thirty (30) days of receipt of an acceptable invoice. SECTION 6. QUALIFICATIONS/STANDARD OF CARE. All Services shall be performed by CONSULTANT or under CONSULTANT’s supervision. CONSULTANT represents that it, its employees and subcontractors, if any, possess the professional and technical personnel necessary to perform the Services required by this Agreement and that the personnel have sufficient skill and experience to perform the Services assigned to them. CONSULTANT represents that it, its employees and subcontractors, if any, have and shall maintain during the term of this Agreement all licenses, permits, qualifications, insurance and approvals of whatever nature that are legally required to perform the Services. All Services to be furnished by CONSULTANT under this Agreement shall meet the professional standard and quality that prevail among professionals in the same discipline and of similar knowledge and skill engaged in related work throughout California under the same or similar circumstances. SECTION 7. COMPLIANCE WITH LAWS. CONSULTANT shall keep itself informed of and in compliance with all federal, state and local laws, ordinances, regulations, and orders that may affect in any manner the Project or the performance of the Services or those engaged to perform Services under this Agreement, as amended from time to time. CONSULTANT shall procure all permits and licenses, pay all charges and fees, and give all notices required by law in the performance of the Services. SECTION 8. ERRORS/OMISSIONS. CONSULTANT is solely responsible for costs, including, but not limited to, increases in the cost of Services, arising from or caused by CONSULTANT’s errors and omissions, including, but not limited to, the costs of corrections such errors and omissions, any change order markup costs, or costs arising from delay caused by the Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 5  Packet Pg. 324 of 607  Professional Services Rev. Oct 16, 2024 Page 3 of 26 errors and omissions or unreasonable delay in correcting the errors and omissions. SECTION 9. COST ESTIMATES. If this Agreement pertains to the design of a public works project, CONSULTANT shall submit estimates of probable construction costs at each phase of design submittal. If the total estimated construction cost at any submittal exceeds the CITY’s stated construction budget by ten percent (10%) or more, CONSULTANT shall make recommendations to CITY for aligning the Project design with the budget, incorporate CITY approved recommendations, and revise the design to meet the Project budget, at no additional cost to CITY. SECTION 10. INDEPENDENT CONTRACTOR. CONSULTANT acknowledges and agrees that CONSULTANT and any agent or employee of CONSULTANT will act as and shall be deemed at all times to be an independent contractor and shall be wholly responsible for the manner in which CONSULTANT performs the Services requested by CITY under this Agreement. CONSULTANT and any agent or employee of CONSULTANT will not have employee status with CITY, nor be entitled to participate in any plans, arrangements, or distributions by CITY pertaining to or in connection with any retirement, health or other benefits that CITY may offer its employees. CONSULTANT will be responsible for all obligations and payments, whether imposed by federal, state or local law, including, but not limited to, FICA, income tax withholdings, workers’ compensation, unemployment compensation, insurance, and other similar responsibilities related to CONSULTANT’s performance of the Services, or any agent or employee of CONSULTANT providing same. Nothing in this Agreement shall be construed as creating an employment or agency relationship between CITY and CONSULTANT or any agent or employee of CONSULTANT. Any terms in this Agreement referring to direction from CITY shall be construed as providing for direction as to policy and the result of CONSULTANT’s provision of the Services only, and not as to the means by which such a result is obtained. SECTION 11. ASSIGNMENT. The parties agree that the expertise and experience of CONSULTANT are material considerations for this Agreement. CONSULTANT shall not assign or transfer any interest in this Agreement nor the performance of any of CONSULTANT’s obligations hereunder without the prior written approval of the City Manager. Any purported assignment made without the prior written approval of the City Manager will be void and without effect. Subject to the foregoing, the covenants, terms, conditions and provisions of this Agreement will apply to, and will bind, the heirs, successors, executors, administrators and assignees of the parties. SECTION 12. SUBCONTRACTING. Option A: No Subcontractor: CONSULTANT shall not subcontract any portion of the Services to be performed under this Agreement without the prior written authorization of the City Manager or designee. In the event CONSULTANT does subcontract any portion of the work to be performed under this Agreement, CONSULTANT shall be fully responsible for all acts and omissions of subcontractors. Option B: Subcontracts Authorized: Notwithstanding Section 11 (Assignment) above, CITY agrees that subcontractors may be used to complete the Services. The subcontractors authorized Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 6  Packet Pg. 325 of 607  Professional Services Rev. Oct 16, 2024 Page 4 of 26 by CITY to perform work on this Project are: a. John Whitlinger, former Stanford Head Coach, Stanford Hall of Famer, RSPA Elite Pro, consultant P.O. Box 60534, Palo Alto, CA 94306 650 380-4009 jtw614@aol.com b. Neil Da Silva, USPTA Teaching Pro with over 20 years of experience with us, teaches Individual lessons and Junior Intermediate Tennis Camps at Mitchell Park 408 398-5543 neil_da_silva@yahoo.com c. Hung Nguyen, USPTA Teaching Pro with over 30 years of experience with us, teaches Individual lessons at Mitchell Park 408 499-2433 h2nguyen35@comcast.net d. John Chan, USPTA Teaching Pro with over 30 years of experience with us, teaches Classes & Individual lessons at Mitchell Park 650 637-8809 tenezpro@mac.com e. d. Megan Bryan, PTR Teaching Pro, 8th year with us, teaches Individual Tennis lessons at Rinconada Park. 650 759-8433 meganabry@gmail.com f. James Knofler, 13th year with us, teaches Classes/ Camps and Individual Tennis lessons at Rinconada Park. 408 410-0434 jamesfknofler@gmail.com g. Sujan Bajracharya, 5th year with us, teaches Classes & Individual Tennis lessons at Rinconada Park. 650 787-7906 sujanbajra@gmail.com h. Lisa Sarsfield, 7th year with us, teaches Classes & Individual Tennis lessons at Mitchell Park. 408 745-6171 tolisars@flash.net CONSULTANT shall be responsible for directing the work of any subcontractors and for any compensation due to subcontractors. CITY assumes no responsibility whatsoever concerning compensation of subcontractors. CONSULTANT shall be fully responsible to CITY for all acts and omissions of subcontractors. CONSULTANT shall change or add subcontractors only with the prior written approval of the City Manager or designee. SECTION 13. PROJECT MANAGEMENT. CONSULTANT will assign Thomas Sarsfield, Managing Director, Telephone: (408) 431-3177, Email: thomassarsfield@mac.com as the CONSULTANT’s Project Manager to have supervisory responsibility for the performance, progress, and execution of the Services and represent CONSULTANT during the day -to-day performance of the Services. If circumstances cause the substitution of the CONSULTANT’s Project Manager or any other of CONSULTANT’s key personnel for any reason, the appointment of a substitute Project Manager and the assignment of any key new or replacement personnel will Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 7  Packet Pg. 326 of 607  Professional Services Rev. Oct 16, 2024 Page 5 of 26 be subject to the prior written approval of the CITY’s Project Manager. CONSULTANT, at CITY’s request, shall promptly remove CONSULTANT personnel who CITY finds do not perform the Services in an acceptable manner, are uncooperative, or present a threat to the adequate or timely completion of the Services or a threat to the safety of persons or property. CITY’s Project Manager is Margie Cain, Community Service Department, Recreation Program Division, Lucie Stern Community Center, 1305 Middlefield Road, Palo Alto, CA, 94301, Telephone: (650) 463-4919, Email: Margie.Cain@paloalto.gov. CITY’s Project Manager will be CONSULTANT’s point of contact with respect to performance, progress and execution of the Services. CITY may designate an alternate Project Manager from time to time. SECTION 14. OWNERSHIP OF MATERIALS. All work product, including without limitation, all writings, drawings, studies, sketches, photographs, plans, reports, specifications, computations, models, recordings, data, documents, and other materials and copyright interests developed under this Agreement, in any form or media, shall be and remain the exclusive property of CITY without restriction or limitation upon their use. CONSULTANT agrees that all copyrights which arise from creation of the work product pursuant to this Agreement are vested in CITY, and CONSULTANT hereby waives and relinquishes all claims to copyright or other intellectual property rights in favor of CITY. Neither CONSULTANT nor its subcontractors, if any, shall make any of such work product available to any individual or organization without the prior written approval of the City Manager or designee. CONSULTANT makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the Scope of Services. SECTION 15. AUDITS. CONSULTANT agrees to permit CITY and its authorized representatives to audit, at any reasonable time during the term of this Agreement and for four (4) years from the date of final payment, CONSULTANT’s records pertaining to matters covered by this Agreement, including without limitation records demonstrating compliance with the requirements of Section 10 (Independent Contractor). CONSULTANT further agrees to maintain and retain accurate books and records in accordance with generally accepted accounting principles for at least four (4) years after the expiration or earlier termination of this Agreement or the completion of any audit hereunder, whichever is later. SECTION 16. INDEMNITY. 16.1. To the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY, its Council members, officers, employees and agents (each an “Indemnified Party”) from and against any and all demands, claims, or liability of any nature, including death or injury to any person, property damage or any other loss, including all costs and expenses of whatever nature including attorney’s fees, experts fees, court costs and disbursements (“Claims”) resulting from, arising out of or in any manner related to performance or nonperformance by CONSULTANT, its officers, employees, agents or contractors under this Agreement, regardless of whether or not it is caused in part by an Indemnified Party. 16.2. Notwithstanding the above, nothing in this Section 16 shall be construed to require CONSULTANT to indemnify an Indemnified Party from a Claim arising from the active Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 8  Packet Pg. 327 of 607  Professional Services Rev. Oct 16, 2024 Page 6 of 26 negligence or willful misconduct of an Indemnified Party that is not contributed to by any act of, or by any omission to perform a duty imposed by law or agreement by, CONSULTANT, its officers, employees, agents or contractors under this Agreement. 16.3. The acceptance of CONSULTANT’s Services and duties by CITY shall not operate as a waiver of the right of indemnification. The provisions of this Section 16 shall survive the expiration or early termination of this Agreement. SECTION 17. WAIVERS. No waiver of a condition or nonperformance of an obligation under this Agreement is effective unless it is in writing in accordance with Section 29.4 of this Agreement. No delay or failure to require performance of any provision of this Agreement shall constitute a waiver of that provision as to that or any other instance. Any waiver granted shall apply solely to the specific instance expressly stated. No single or partial exercise of any right or remedy will preclude any other or further exercise of any right or remedy. SECTION 18. INSURANCE. 18.1. CONSULTANT, at its sole cost and expense, shall obtain and maintain, in full force and effect during the term of this Agreement, the insurance coverage described in Exhibit D, entitled “INSURANCE REQUIREMENTS”. CONSULTANT and its contractors, if any, shall obtain a policy endorsement naming CITY as an additional insured under any general liability or automobile policy or policies. 18.2. All insurance coverage required hereunder shall be provided through carriers with AM Best’s Key Rating Guide ratings of A-:VII or higher which are licensed or authorized to transact insurance business in the State of California. Any and all contractors of CONSULTANT retained to perform Services under this Agreement will obtain and maintain, in full force and effect during the term of this Agreement, identical insurance coverage, naming CITY as an additional insured under such policies as required above. 18.3. Certificates evidencing such insurance shall be filed with CITY concurrently with the execution of this Agreement. The certificates will be subject to the approval of CITY’s Risk Manager and will contain an endorsement stating that the insurance is primary coverage and will not be canceled, or materially reduced in coverage or limits, by the insurer except after filing with the Purchasing Manager thirty (30) days’ prior written notice of the cancellation or modification. If the insurer cancels or modifies the insurance and provides less than thirty (30) days’ notice to CONSULTANT, CONSULTANT shall provide the Purchasing Manager written notice of the cancellation or modification within two (2) business days of the CONSULTANT’s receipt of such notice. CONSULTANT shall be responsible for ensuring that current certificates evidencing the insurance are provided to CITY’s Chief Procurement Officer during the entire term of this Agreement. 18.4. The procuring of such required policy or policies of insurance will not be construed to limit CONSULTANT’s liability hereunder nor to fulfill the indemnification provisions of this Agreement. Notwithstanding the policy or policies of insurance, CONSULTANT will be obligated for the full and total amount of any damage, injury, or loss Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 9  Packet Pg. 328 of 607  Professional Services Rev. Oct 16, 2024 Page 7 of 26 caused by or directly arising as a result of the Services performed under this Agreement, including such damage, injury, or loss arising after the Agreement is terminated or the term has expired. SECTION 19. TERMINATION OR SUSPENSION OF AGREEMENT OR SERVICES. 19.1. The City Manager may suspend the performance of the Services, in whole or in part, or terminate this Agreement, with or without cause, by giving ten (10) days prior written notice thereof to CONSULTANT. If CONSULTANT fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided under this Agreement or at law, the City Manager may terminate this Agreement sooner upon written notice of termination. Upon receipt of any notice of suspension or termination, CONSULTANT will discontinue its performance of the Services on the effective date in the notice of suspension or termination. 19.2. In event of suspension or termination, CONSULTANT will deliver to the City Manager on or before the effective date in the notice of suspension or termination, any and all work product, as detailed in Section 14 (Ownership of Materials), whether or not completed, prepared by CONSULTANT or its contractors, if any, in the performance of this Agreement. Such work product is the property of CITY, as detailed in Section 14 (Ownership of Materials). 19.3. In event of suspension or termination, CONSULTANT will be paid for the Services rendered and work products delivered to CITY in accordance with the Scope of Services up to the effective date in the notice of suspension or termination; provided, however, if this Agreement is suspended or terminated on account of a default by CONSULTANT, CITY will be obligated to compensate CONSULTANT only for that portion of CONSULTANT’s Services provided in material conformity with this Agreement as such determination is made by the City Manager acting in the reasonable exercise of his/her discretion. The following Sections will survive any expiration or termination of this Agreement: 14, 15, 16, 17, 19.2, 19.3, 19.4, 20, 25, 27, 28, 29 and 30. 19.4. No payment, partial payment, acceptance, or partial acceptance by CITY will operate as a waiver on the part of CITY of any of its rights under this Agreement, unless made in accordance with Section 17 (Waivers). SECTION 20. NOTICES. All notices hereunder will be given in writing and mailed, postage prepaid, by certified mail, addressed as follows: To CITY: Office of the City Clerk City of Palo Alto Post Office Box 10250 Palo Alto, CA 94303 With a copy to the Purchasing Manager Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 10  Packet Pg. 329 of 607  Professional Services Rev. Oct 16, 2024 Page 8 of 26 To CONSULTANT: Attention of the Project Manager at the address of CONSULTANT recited on the first page of this Agreement. CONSULTANT shall provide written notice to CITY of any change of address. SECTION 21. CONFLICT OF INTEREST. 21.1. In executing this Agreement, CONSULTANT covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services. 21.2. CONSULTANT further covenants that, in the performance of this Agreement, it will not employ subcontractors or other persons or parties having such an interest. CONSULTANT certifies that no person who has or will have any financial interest under this Agreement is an officer or employee of CITY; this provision will be interpreted in accordance with the applicable provisions of the Palo Alto Municipal Code and the Government Code of the State of California, as amended from time to time. CONSULTANT agrees to notify CITY if any conflict arises. 21.3. If the CONSULTANT meets the definition of a “Consultant” as defined by the Regulations of the Fair Political Practices Commission, CONSULTANT will file the appropriate financial disclosure documents required by the Palo Alto Municipal Code and the Political Reform Act of 1974, as amended from time to time. SECTION 22. NONDISCRIMINATION; COMPLIANCE WITH ADA. 22.1. As set forth in Palo Alto Municipal Code Section 2.30.510, as amended from time to time, CONSULTANT certifies that in the performance of this Agreement, it shall not discriminate in the employment of any person due to that person’s race, skin color, gender, gender identity, age, religion, disability, national origin, ancestry, sexual orientation, pregnancy, genetic information or condition, housing status, marital status, familial status, weight or height of such person. CONSULTANT acknowledges that it has read and understands the provisions of Section 2.30.510 of the Palo Alto Municipal Code relating to Nondiscrimination Requirements and the penalties for violation thereof, and agrees to meet all requirements of Section 2.30.510 pertaining to nondiscrimination in employment. 22.2. CONSULTANT understands and agrees that pursuant to the Americans Disabilities Act (“ADA”), programs, services and other activities provided by a public entity to the public, whether directly or through a contractor or subcontractor, are required to be accessible to the disabled public. CONSULTANT will provide the Services specified in this Agreement in a manner that complies with the ADA and any other applicable federal, state and local disability rights laws and regulations, as amended from time to time. CONSULTANT will not discriminate against persons with disabilities in the provision of services, benefits or activities provided under this Agreement. Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 11  Packet Pg. 330 of 607  Professional Services Rev. Oct 16, 2024 Page 9 of 26 SECTION 23. ENVIRONMENTALLY PREFERRED PURCHASING AND ZERO WASTE REQUIREMENTS. CONSULTANT shall comply with the CITY’s Environmentally Preferred Purchasing policies which are available at CITY’s Purchasing Department, hereby incorporated by reference and as amended from time to time. CONSULTANT shall comply with waste reduction, reuse, recycling and disposal requirements of CITY’s Zero Waste Program. Zero Waste best practices include, first, minimizing and reducing waste; second, reusing waste; and, third, recycling or composting waste. In particular, CONSULTANT shall comply with the following Zero Waste requirements: (a) All printed materials provided by CONSULTANT to CITY generated from a personal computer and printer including but not limited to, proposals, quotes, invoices, reports, and public education materials, shall be double-sided and printed on a minimum of 30% or greater post-consumer content paper, unless otherwise approved by CITY’s Project Manager. Any submitted materials printed by a professional printing company shall be a minimum of 30% or greater post-consumer material and printed with vegetable-based inks. (b) Goods purchased by CONSULTANT on behalf of CITY shall be purchased in accordance with CITY’s Environmental Purchasing Policy including but not limited to Extended Producer Responsibility requirements for products and packaging. A copy of this policy is on file at the Purchasing Department’s office. (c) Reusable/returnable pallets shall be taken back by CONSULTANT, at no additional cost to CITY, for reuse or recycling. CONSULTANT shall provide documentation from the facility accepting the pallets to verify that pallets are not being disposed. SECTION 24. COMPLIANCE WITH PALO ALTO MINIMUM WAGE ORDINANCE. CONSULTANT shall comply with all requirements of the Palo Alto Municipal Code Chapter 4.62 (Citywide Minimum Wage), as amended from time to time. In particular, for any employee otherwise entitled to the State minimum wage, who performs at least two (2) hours of work in a calendar week within the geographic boundaries of the City, CONSULTANT shall pay such employees no less than the minimum wage set forth in Palo Alto Municipal Code Section 4.62.030 for each hour worked within the geographic boundaries of the City of Palo Alto. In addition, CONSULTANT shall post notices regarding the Palo Alto Minimum Wage Ordinance in accordance with Palo Alto Municipal Code Section 4.62.060. SECTION 25. NON-APPROPRIATION. This Agreement is subject to the fiscal provisions of the Charter of the City of Palo Alto and the Palo Alto Municipal Code, as amended from time to time. This Agreement will terminate without any penalty (a) at the end of any fiscal year in the event that funds are not appropriated for the following fiscal year, or (b) at any time within a fiscal year in the event that funds are only appropriated for a portion of the fiscal year and funds for this Agreement are no longer available. This Section shall take precedence in the event of a conflict with any other covenant, term, condition, or provision of this Agreement. SECTION 26. PREVAILING WAGES AND DIR REGISTRATION FOR PUBLIC WORKS CONTRACTS. 26.1. This Project is not subject to prevailing wages and related requirements. CONSULTANT is not required to pay prevailing wages and meet related requirements under the California Labor Code and California Code of Regulations in the Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 12  Packet Pg. 331 of 607  Professional Services Rev. Oct 16, 2024 Page 10 of 26 performance and implementation of the Project if the contract: (1) is not a public works contract; (2) is for a public works construction project of $25,000 or less, per California Labor Code Sections 1782(d)(1), 1725.5(f) and 1773.3(j); or (3) is for a public works alteration, demolition, repair, or maintenance project of $15,000 or less, per California Labor Code Sections 1782(d)(1), 1725.5(f) and 1773.3(j). SECTION 27. CLAIMS PROCEDURE FOR “9204 PUBLIC WORKS PROJECTS”. For purposes of this Section 27, a “9204 Public Works Project” means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind. (Cal. Pub. Cont. Code § 9204.) Per California Public Contract Code Section 9204, for Public Works Projects, certain claims procedures shall apply, as set forth in Exhibit F, entitled “Claims for Public Contract Code Section 9204 Public Works Projects”. This Project is not a 9204 Public Works Project. SECTION 28. CONFIDENTIAL INFORMATION. 28.1. In the performance of this Agreement, CONSULTANT may have access to CITY’s Confidential Information (defined below). CONSULTANT will hold Confidential Information in strict confidence, not disclose it to any third party, and will use it only for the performance of its obligations to CITY under this Agreement and for no other purpose. CONSULTANT will maintain reasonable and appropriate administrative, technical and physical safeguards to ensure the security, confidentiality and integrity of the Confidential Information. Notwithstanding the foregoing, CONSULTANT may disclose Confidential Information to its employees, agents and subcontractors, if any, to the extent they have a need to know in order to perform CONSULTANT’s obligations to CITY under this Agreement and for no other purpose, provided that the CONSULTANT informs them of, and requires them to follow, the confidentiality and security obligations of this Agreement. 28.2. “Confidential Information” means all data, information (including without limitation “Personal Information” about a California resident as defined in Civil Code Section 1798 et seq., as amended from time to time) and materials, in any form or media, tangible or intangible, provided or otherwise made available to CONSULTANT by CITY, directly or indirectly, pursuant to this Agreement. Confidential Information excludes information that CONSULTANT can show by appropriate documentation: (i) was publicly known at the time it was provided or has subsequently become publicly known other than by a breach of this Agreement; (ii) was rightfully in CONSULTANT’s possession free of any obligation of confidence prior to receipt of Confidential Information; (iii) is rightfully obtained by CONSULTANT from a third party without breach of any confidentiality obligation; (iv) is independently developed by employees of CONSULTANT without any use of or access to the Confidential Information; or (v) CONSULTANT has written consent to disclose signed by an authorized representative of CITY. 28.3. Notwithstanding the foregoing, CONSULTANT may disclose Confidential Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 13  Packet Pg. 332 of 607  Professional Services Rev. Oct 16, 2024 Page 11 of 26 Information to the extent required by order of a court of competent jurisdiction or governmental body, provided that CONSULTANT will notify CITY in writing of such order immediately upon receipt and prior to any such disclosure (unless CONSULTANT is prohibited by law from doing so), to give CITY an opportunity to oppose or otherwise respond to such order. 28.4. CONSULTANT will notify City promptly upon learning of any breach in the security of its systems or unauthorized disclosure of, or access to, Confidential Information in its possession or control, and if such Confidential Information consists of Personal Information, CONSULTANT will provide information to CITY sufficient to meet the notice requirements of Civil Code Section 1798 et seq., as applicable, as amended from time to time. 28.5. Prior to or upon termination or expiration of this Agreement, CONSULTANT will honor any request from the CITY to return or securely destroy all copies of Confidential Information. All Confidential Information is and will remain the property of the CITY and nothing contained in this Agreement grants or confers any rights to such Confidential Information on CONSULTANT. 28.6. If selected in Section 30 (Exhibits), this Agreement is also subject to the terms and conditions of the Information Privacy Policy and Cybersecurity Terms and Conditions. SECTION 29. MISCELLANEOUS PROVISIONS. 29.1. This Agreement will be governed by California law, without regard to its conflict of law provisions. 29.2. In the event that an action is brought, the parties agree that trial of such action will be vested exclusively in the state courts of California in the County of Santa Clara, State of California. 29.3. The prevailing party in any action brought to enforce the provisions of this Agreement may recover its reasonable costs and attorneys’ fees expended in connection with that action. The prevailing party shall be entitled to recover an amount equal to the fair market value of legal services provided by attorneys employed by it as well as any attorneys’ fees paid to third parties. 29.4. This Agreement, including all exhibits, constitutes the entire and integrated agreement between the parties with respect to the subject matter of this Agreement, and supersedes all prior agreements, negotiations, representations, statements and undertakings, either oral or written. This Agreement may be amended only by a written instrument, which is signed by the authorized representatives of the parties and approved as required under Palo Alto Municipal Code, as amended from time to time. 29.5. If a court of competent jurisdiction finds or rules that any provision of this Agreement is void or unenforceable, the unaffected provisions of this Agreement will remain in full force and effect. Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 14  Packet Pg. 333 of 607  Professional Services Rev. Oct 16, 2024 Page 12 of 26 29.6. In the event of a conflict between the terms of this Agreement and the exhibits hereto (per Section 30) or CONSULTANT’s proposal (if any), the Agreement shall control. In the event of a conflict between the exhibits hereto and CONSULTANT’s proposal (if any), the exhibits shall control. 29.7. The provisions of all checked boxes in this Agreement shall apply to this Agreement; the provisions of any unchecked boxes shall not apply to this Agreement. 29.8. All section headings contained in this Agreement are for convenience and reference only and are not intended to define or limit the scope of any provision of this Agreement. 29.9. This Agreement may be signed in multiple counterparts, which, when executed by the authorized representatives of the parties, shall together constitute a single binding agreement. SECTION 30. EXHIBITS. Each of the following exhibits, if the check box for such exhibit is selected below, is hereby attached and incorporated into this Agreement by reference as though fully set forth herein: EXHIBIT A: SCOPE OF SERVICES EXHIBIT B: SCHEDULE OF PERFORMANCE EXHIBIT C: COMPENSATION EXHIBIT C-1: SCHEDULE OF RATES EXHIBIT D: INSURANCE REQUIREMENTS THIS AGREEMENT IS NOT COMPLETE UNLESS ALL SELECTED EXHIBITS ARE ATTACHED. Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 15  Packet Pg. 334 of 607  Professional Services Rev. Oct 16, 2024 Page 13 of 26 CONTRACT No. C26194598 SIGNATURE PAGE IN WITNESS WHEREOF, the parties hereto have by their duly authorized representatives executed this Agreement as of the date first above written. CITY OF PALO ALTO ____________________________ City Manager APPROVED AS TO FORM: __________________________ City Attorney or Designee THOMAS SARSFIELD By: Name: Title: Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Managing Director/ Proprietor Thomas Sarsfield Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 16  Packet Pg. 335 of 607  Professional Services Rev. Oct 16, 2024 Page 14 of 26 EXHIBIT A SCOPE OF SERVICES CONSULTANT shall provide the Services detailed in this Exhibit A, entitled “SCOPE OF SERVICES”. Notwithstanding any provision herein to the contrary, CONSULTANT’s duties and services described in this Scope of Services shall not include preparing or assisting CITY with any portion of CITY’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with CITY. CITY shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. CONSULTANT’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. CONSULTANT shall cooperate with CITY to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by CONSULTANT pursuant to this Scope of Services. TENNIS INSTRUCTION SERVICES CONSULTANT will provide tennis instructor services for tennis classes and camps for its Recreational Program. CONSULTANT’s year-round tennis classes and summer camps will include a curriculum for youths and adults at all skill levels. REQUIREMENTS CONSULTANT must have a team of experienced coaches to instruct tennis to both youth and adults. Youth classes will be offered to students from 5 years - 15 years of age. Youth classes will run all four seasons of the year and summer camps will be during the month of June through August. Adult classes instruction will run all 4 seasons and provide private class instruction that will be offered to all during the year from January through December. CONSULTANT (Instructor) will perform the services to comply with the following: 1. COURSE CONTENT: • Be responsible for curriculum and course content. • Unless otherwise expressly provided in this Agreement, City shall not be responsible for providing course materials. • Provide a teacher that will teach the whole session, with as little substitution as possible. • Conduct the program in a safe manner. • City shall have the right to observe Consultant instruct in order to determine whether Consultant is in compliance with the terms and conditions of this Agreement. 2. QUALITY OF PROGRAM: Maintain a quality program which includes, but is not limited to: Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 17  Packet Pg. 336 of 607  Professional Services Rev. Oct 16, 2024 Page 15 of 26 • Consultants are knowledgeable and experienced in the subject being taught and with the age group. • Consultants are reliable and punctual. • Consultants are organized and prepared to teach at the start of each class. • Consultants can establish and maintain working relationships with City staff and customers. • Consultants provide good customer service. • Consultants and their employees can effectively resolve issues. • Consultants make their best effort to make their programs inclusive and accessible. 3. SET UP & CLEAN UP: • Be responsible for all set up and cleanup of the room and equipment. • All set up must be completed prior to the start of class. 4. COACHES: • Provide coaches who are at least 18 years old. • Consultant, as well as its coaches (whether they are contractors, employees, and/or volunteers), must complete and pass LiveScan/Fingerprint/Background checks and must provide proof of passing such checks prior to providing services, provide negative TB test result within the last two years (for another working with minors) and provide proof of auto insurance in accordance with City guidelines (for anyone driving to the City of Palo Alto facility). All are strongly recommended to obtain certification of CPR/First Aid. 5. PUBLICITY: • May not publicize Consultant's business to class participant during class hours without prior authorization from Department Director. • Must obtain prior approval from Recreation Coordinator or designee for publicity containing City classes. • Must clarify to customers that any personal information sought by Consultant (name, phone number, address, etc.) from customers is voluntary, and strictly for the use of the Consultant and not requested by the City • Submit quarterly class proposals for creation of the Enjoy catalog. Note: Classes included in proposal are not guaranteed to be offered. • Consultant will create a marketing plan to help promote camps and classes and encourage enrollment. 6. PUNCTUALITY: • Consultant and their employees shall arrive at least 15 minutes prior to the starting time of the class • Ensures that all classes start and end on time • Notifies center prior to the class if Consultant is running late for unable to attend • If a class is missed, a makeup class is required to be provided by Consultant. Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 18  Packet Pg. 337 of 607  Professional Services Rev. Oct 16, 2024 Page 16 of 26 7. RECORD KEEPING: • Must take attendance at each class. All attendance records shall be submitted at the end of each session. 8. COMMUNICATION: • Maintain on-going communication • Immediately communicate problems and issues with the class(es) or customers • Inform City staff of participant injuries and complete necessary accident reports within 24 hours. 9. ADHERENCE TO CITY POLICY: • Responsible for knowing the City’s policies and procedures with regard to special interest classes (i.e. waiting lists, cancellation, refund, satisfaction, etc.) • Responsible for verifying that only registered participants with a signed City liability form on file with the City are permitted to participate in City’s special interest classes. • Consultant shall submit the following prior to the commencement of this contract. If the following items are not submitted prior to the start of the contract, it shall automatically terminate: - General Liability and Automobile Insurance in accordance with City guidelines. - LiveScan/Fingerprints - TB Test 10. PRIVACY: • Agrees that any personal information that Consultant receives regarding customers may not be used for other than City business. • Ensures that customer information will be stored in a secure location. City will support by: • Processing all registrations for classes (Consultants not allowed to register participants) • Providing Consultant with attendance sheets or online access to run their own. • Providing facility for scheduled classes, which includes reservation of outdoor spaces (i.e. sports fields, tennis courts, etc.) • Including Consultant classes in publicity materials Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 19  Packet Pg. 338 of 607  Professional Services Rev. Oct 16, 2024 Page 17 of 26 SEASONAL CLASSES AND SUMMER CAMPS SCHEDULE CONSULTANT will collaborate with the CITY to provide a recreational program for tennis for “Seasonal Classes” that will occur every quarter over the Fall, Winter, Spring and Summer sessions. “Summer Camps” shall occur over the summer seasonal session(s). The classes and camps will be facilitated at City’s tennis courts at the following site: ▪ Rinconada Park – 777 Embarcadero Rd, Palo Alto, CA 94303; and ▪ Mitchell Park – 3800 Middlefield Rd, Palo Alto, CA 94306 SEASONAL CLASSES Fall, Winter, Spring, and Summer Seasonal Classes are typically made up of 2-day classes per week or 1-day class per week through the annual seasons for various skill-level group sessions. Each class will be up to a maximum of 6 students with the exception of Advanced Players Tennis, which has a maximum of 12 students. CONSULTANT will annually collaborate with the CITY/Recreational Coordinator to determine the amount of class sessions to publish a schedule with actual dates/times/locations, which is subject to a mutual agreement of City/Recreational Coordinator and CONSULTANT. CONSULTANT shall coordinate Seasonal tennis classes by instructing lessons for various skill- level groups of the following: Children Tennis Classes a. Tiny Tennis Class Instruction - Children: 5-7 years of age - Class Length: 40 minutes (each session meets 6 times, max 6 students) - Estimate Session(s): 11 Class Sessions Per Quarter - Skill Level: Lessons are designed to enhance their athletic and skill development in a success-oriented environment. b. QuickStart Tennis - Children: 8-10 years of age - Class Length: 60 minutes - Estimate Session(s): 5 Class Sessions Per Quarter - Skill Level: Learn simple and efficient techniques on the “60 ft. court” with low compression tennis balls. Emphasis on control, consistency, sportsmanship, and fun. c. QuickStart Advantage Tennis - Children: 8-10 years of age - Class Length: 60 minutes - Estimate Session(s): 3 Class Sessions Per Quarter - Skill Level: Review and develop techniques on the “60 ft. court” with low compression tennis balls. More emphasis on depth, direction, and spin. Players should have prior Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 20  Packet Pg. 339 of 607  Professional Services Rev. Oct 16, 2024 Page 18 of 26 Quickstart experience and/or instructor’s approval. Junior Tennis Classes a. Junior Novice Tennis Classes - Junior: 11-14 years of age - Class Length: 60 minutes - Estimate Session(s): 2 Class Sessions Per Quarter - Skill Level: Develop the essential techniques with emphasis on control, depth, and direction on the “78 ft. court” with regulation tennis balls. Lessons will also incorporate rules, sportsmanship, and basic doubles play. Ten year-olds may participate with instructors’ approval. b. Junior Low Intermediate Tennis - Junior: 11-14 years of age - Class Length: 60 minutes - Estimate Session(s): 3 Class Sessions Per Quarter - Skill Level: For players who are consistent on a slow pace rally but need to develop better depth, directional control and use of spin. Review and strengthen stroke techniques with more emphasis on basic strategy and tactics. Ten year-olds may participate with instructors’ approval. c. Junior Intermediate Tennis - Junior: 11-15 years of age - Class Length: 60 minutes - Estimate Session(s): 1 Class Sessions Per Quarter - Skill Level: For players who are consistent on a medium pace rally but need to develop more spin, power, and/or variety. Refine stroke techniques, strategy, and tactics with performance enhancing drills. Adult Tennis Classes a. Adult Novice Tennis - Adult: 15+ years of age - Class Length: 60 minutes - Estimate Session(s): 4 Class Sessions Per Quarter - Skill Level: Develop the essential techniques with emphasis on control, depth, and direction. Lessons will also incorporate rules, sportsmanship, and basic doubles play. b. Adult Low Intermediate Tennis - Adult: 15+ years of age - Class Length: 60 minutes - Estimate Session(s): 6 Class Sessions Per Quarter - Skill Level: For players who are consistent on a slow pace rally but need to develop better depth, directional control and use of spin. Review and strengthen stroke techniques with more emphasis on basic strategy and tactics. Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 21  Packet Pg. 340 of 607  Professional Services Rev. Oct 16, 2024 Page 19 of 26 c. Adult Intermediate Tennis - Adult, 15+ years of age - Class Length: 60 minutes - Estimate Session(s): 5 Class Sessions Per Quarter) - Skill Level: For players (NTRP 3.0) who are consistent on a medium pace rally but need to develop more spin, power, and/or variety. Develop stroke techniques, strategy, and tactics with performance enhancing drills. d. Advanced Players Tennis - Adult, 15+ years of age - Class Length: 90 minutes - Estimate Session(s): 1 Class Sessions Per Quarter - Skill Level: A Stanford/USPTA Pro will personally teach this dynamic clinic for Advanced Players (NTRP 3.5-4.5). Players will enhance their tactical and strategic play with competitive situational drills. Refine stroke techniques with Ball Machine and Serving target drills. Only 3-6 players per Pro/court. SUMMER CAMPS Summer Camps are for 1 week session(s). Each class will be up to a maximum of 12 students. CONSULTANT will annually collaborate with the CITY/Recreational Coordinator to determine amount of camp sessions to publish a schedule with actual dates/times/locations, which is subject to a mutual agreement of City/Recreational Coordinator and CONSULTANT. CONSULTANT will coordinate Tennis Summer Camp by instructing lessons for various skill- level groups of the following: Children Summer Camps a. QuickStart Tennis Camps - Children, 8-10 years of age - Class Length: 90 minutes - Estimate Session(s): 9 camp Sessions Per Summer - Skill Level: Learn simple and efficient techniques on the “60 ft. court” with low compression tennis balls. Emphasis on control, consistency, sportsmanship, and fun. In general, we recommend the 25” racket. Three courts grouped by age and/or ability. Junior Summer Camps b. Junior Novice Tennis Camp - Junior, 11-14 years of age - Class Length: 90 minutes Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 22  Packet Pg. 341 of 607  Professional Services Rev. Oct 16, 2024 Page 20 of 26 - Estimate Session(s): 5 Camp Sessions Per Summer - Skill Level: Develop the essential techniques with emphasis on control, depth, and direction. Camps will also incorporate rules, sportsmanship, and basic play. In general, we recommend the 26”-27” racket. Three courts grouped by age and/or ability. c. Junior Low Intermediate Tennis Camp - Junior,11-14 years of age - Class Length: 90 minutes - Estimate Session(s): 4 Camp Sessions Per Summer - Skill Level: For players who are consistent on a slow pace rally but need better depth, directional control, and use of spin. Review and strengthen stroke techniques with more emphasis on basic strategy and tactics. In general, we recommend the 26”-27" racket. Three courts grouped by age and/or ability. d. Junior Intermediate Tennis Camp - Junior,10-15 years of age - Class Length: 90 minutes - Estimate Session(s): 4 Camp Sessions Per Summer - Skill Level: This class provides excellent instruction, extensive practice, and exciting match play for juniors (10-15 years old) at the INTERMEDIATE and HIGH INTERMEDIATE level. These camps are not for Novice players. Practices are designed to refine players’ technique and enhance their knowledge of strategy and tactics with competitive drills. Four courts grouped by age and/or ability. PRIVATE LESSONS *Court Rental for Private Lessons: CONSULTANT will reimburse the City of Palo Alto for the use of 4 tennis courts to teach individual Private and Semi Private lessons (Rinconada Park Cts. #5-6 and Mitchell Park Cts. #1- 2). There will be 4 quarterly scheduled payments per year. CONSULTANT will prioritize Seasonal Classes and Summer Camps over private lessons. CONSULTANT will develop a plan to advertise private lessons based on availability. Quarterly payments will be paid to the City in accordance with Exhibit C-1, Schedule of Rates of Section E. CONSULTANT will provide the CITY a quarterly report of all private lessons completed. Based on the quarterly report, the private lessons court rental rates may increase upon mutual agreement. Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 23  Packet Pg. 342 of 607  Professional Services Rev. Oct 16, 2024 Page 21 of 26 EXHIBIT B SCHEDULE OF PERFORMANCE CONSULTANT shall perform the Services so as to complete each milestone within the number of days/weeks specified below. The time to complete each milestone may be increased or decreased by mutual written agreement of the Project Managers for CONSULTANT and CITY so long as all work is completed within the term of the Agreement. CONSULTANT shall provide a detailed schedule of work consistent with the schedule below within 2 weeks of receipt of the notice to proceed (“NTP”) from the CITY. Milestones Completion Number of Days/Weeks (as specified below) from NTP 1. Tennis Instruction Services – Seasonal Classes (Per Year) Upon mutual agreement detailed in Exhibit A within term of Agreement. 2. Tennis Instruction Services – Summer Camps (Per Year) Upon mutual agreement detailed in Exhibit A within term of Agreement. 3. Tennis Instruction Services – Private Lessons (Per Year) Upon mutual agreement detailed in Exhibit A within term of Agreement. Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 24  Packet Pg. 343 of 607  Professional Services Rev. Oct 16, 2024 Page 22 of 26 EXHIBIT C COMPENSATION CITY agrees to compensate CONSULTANT for the Services performed in accordance with the terms and conditions of this Agreement, including Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4 of the Agreement), based on the rate schedule attached as Exhibit C-1. The compensation to be paid to CONSULTANT under this Agreement for all Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4), shall not exceed the amount(s) stated in Section 4 of this Agreement. CONSULTANT agrees to complete all Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4), within this/these amount(s). Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth in this Agreement shall be at no cost to the CITY. REIMBURSABLE EXPENSES CONSULTANT’S ordinary business expenses, such as administrative, overhead, administrative support time/overtime, information systems, software and hardware, photocopying, telecommunications (telephone, internet), in-house printing, insurance and other ordinary business expenses, are included within the scope of payment for Services and are not reimbursable expenses hereunder. Reimbursable expenses, if any are specified as reimbursable under this section, will be reimbursed at actual cost. The expenses (by type, e.g. travel) for which CONSULTANT will be reimbursed are: NONE up to the not-to-exceed amount of: $0.00. A. Travel outside the San Francisco Bay Area, including transportation and meals, if specified as reimbursable, will be reimbursed at actual cost subject to the City of Palo Alto’s policy for reimbursement of travel and meal expenses. B. Long distance telephone service charges, cellular phone service charges, facsimile transmission and postage charges, if specified as reimbursable, will be reimbursed at actual cost. All requests for reimbursement of expenses, if any are specified as reimbursable under this section, shall be accompanied by appropriate backup documentation and information. Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 25  Packet Pg. 344 of 607  Professional Services Rev. Oct 16, 2024 Page 23 of 26 EXHIBIT C-1 SCHEDULE OF RATES CONSULTANT’s schedule of rates is as follows: A. RATE For the classes taught for all sessions during the term of this Agreement, CITY shall pay CONSULTANT at the rate for Sixty Five percent (65%) of the resident rate. CONSULTANT will not be compensated for classes offered and canceled – without a make-up session. CONSULTANT will be compensated for only registered participants listed on the attendance records. CITY and CONSULTANT shall mutually agree upon the date and time and number of courses offered by CONSULTANT pursuant to this Agreement, provided that the total compensation payable to CONSULTANT shall not exceed the amount set forth in Section 4 of this Agreement B. PAYMENT For registration-based classes, at the conclusion of each session, CONSULTANT will invoice the CITY for payment and shall comply with the requirements of Section 5 (invoices of this Agreement). In addition, the CONSULTANT’S invoice must include class name, class number, number of registered participants, rate of pay, total amount due for each class and grand total of all classes included on invoice. For drop-in based classes, CONSULTANT will invoice the CITY for payment at least monthly. Invoices must include attendance sheets, rate of pay, total amount due for each class and grand total of all classes. C. MISSED CLASSES (Excluding weather-related cancellations, if applicable) If CONSULTANT gives 24 hours or less cancellation notice of class(es) starting time and subject to the prior approval of CITY, CONSULTANT will be compensated at 50% of compensation rate for day of the make up session provided CONSULTANT conducts a make-up session at a mutually agreeable time and location. If CONSULTANT misses two consecutive weeks/meetings of the same class(es) and subject to the prior approval of CITY, CONSULTANT will be compensated at 25% of compensation rate for each of the make-up days provided CONSULTANT conducts a make-up session at a mutually agreeable time and location. Nothing herein limits the CITY’S right to terminate this Agreement for CONSULTANT’S failure to conduct any class at the specified time and place. D. LATE CLASSES 1. If CONSULTATNT is late at least twice to same class in the same session (or same month for drop-in classes) and subject to the prior approval of CITY, CONSULTANT will be compensated at 100% of compensation rate for the first time the CONSULTANT was late. For the second time the CONSULTANT is late, CONSULTANT will be compensated at 50% of compensation rate. Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 26  Packet Pg. 345 of 607  Professional Services Rev. Oct 16, 2024 Page 24 of 26 2. If CONSULTANT is late at three or more times to same class in the same session (or same month for drop-in classes) and subject to the prior approval of CITY, CONSULTANT will be compensated at 25% of compensation rate. Nothing herein limits the CITY’S right to terminate this Agreement for CONSULTANT’S failure to conduct any class at the specified time and place. E. PAYMENT FOR – USE OF FACILITY FOR APPROVED AND NON-APPROVED USES CONSULTANT will reimburse the CITY for the use of 4 tennis courts to teach individual Private and Semi Private lessons (Rinconada Park Cts. #5-6 and Mitchell Park Cts. #1-2). There will be 4 scheduled payments per year. Annual Amounts: Private Lessons Annual Fee Year One $15,000 Year Two $16,000 Year Three $17,000 Year Four $18,000 Year Five $19,000 If the CONSULTANT uses CITY’S facility for any purpose other than a mutually agreed upon and scheduled class under this agreement, then the CONSULTANT shall pay all fees and charges - as specified in the CITY’S Municipal Fee Schedule. Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 27  Packet Pg. 346 of 607  Professional Services Rev. Oct 16, 2024 Page 25 of 26 EXHIBIT D INSURANCE REQUIREMENTS CONSULTANTS TO THE CITY OF PALO ALTO (CITY), AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE CONTRACT OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY COMPANIES WITH AM BEST’S KEY RATING OF A-:VII, OR HIGHER, LICENSED OR AUTHORIZED TO TRANSACT INSURANCE BUSINESS IN THE STATE OF CALIFORNIA. AWARD IS CONTINGENT ON COMPLIANCE WITH CITY’S INSURANCE REQUIREMENTS AS SPECIFIED HEREIN. REQUIRED TYPE OF COVERAGE REQUIREMENT MINIMUM LIMITS EACH OCCURRENCE AGGREGATE NO (for sole proprietor) NO (for sole proprietor) WORKER’S COMPENSATION EMPLOYER’S LIABILITY STATUTORY STATUTORY STATUTORY STATUTORY YES GENERAL LIABILITY, INCLUDING PERSONAL INJURY, BROAD FORM PROPERTY DAMAGE BLANKET CONTRACTUAL, AND FIRE LEGAL LIABILITY BODILY INJURY PROPERTY DAMAGE BODILY INJURY & PROPERTY DAMAGE COMBINED. $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 YES AUTOMOBILE LIABILITY, INCLUDING ALL OWNED, HIRED, NON-OWNED BODILY INJURY - EACH PERSON - EACH OCCURRENCE PROPERTY DAMAGE BODILY INJURY AND PROPERTY DAMAGE, COMBINED $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 NO PROFESSIONAL LIABILITY, INCLUDING, ERRORS AND OMISSIONS, MALPRACTICE (WHEN APPLICABLE), AND NEGLIGENT PERFORMANCE ALL DAMAGES $1,000,000 YES THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDITIONAL INSURED: CONSULTANT, AT ITS SOLE COST AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM OF ANY RESULTANT AGREEMENT, THE INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT ONLY CONSULTANT AND ITS SUBCONSULTANTS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS’ COMPENSATION, EMPLOYER’S LIABILITY AND PROFESSIONAL INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, AND EMPLOYEES. I. INSURANCE COVERAGE MUST INCLUDE: A. A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR CONSULTANT’S AGREEMENT TO INDEMNIFY CITY. II. THE CONSULTANT MUST SUBMIT CERTIFICATES(S) OF INSURANCE EVIDENCING REQUIRED COVERAGE TO THE FOLLOWING EMAIL: PURCHASINGSUPPORT@CITYOFPALOALTO.ORG III. ENDORSEMENT PROVISIONS WITH RESPECT TO THE INSURANCE AFFORDED TO ADDITIONAL INSUREDS: A. PRIMARY COVERAGE WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED, INSURANCE AS AFFORDED BY THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 28  Packet Pg. 347 of 607  Professional Services Rev. Oct 16, 2024 Page 26 of 26 CONTRIBUTING WITH ANY OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS. B. CROSS LIABILITY THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER THE POLICY SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE INSURED AGAINST ANOTHER, BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE INSUREDS, SHALL NOT INCREASE THE TOTAL LIABILITY OF THE COMPANY UNDER THIS POLICY. C. NOTICE OF CANCELLATION 1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON OTHER THAN THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A THIRTY (30) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. 2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A TEN (10) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. EVIDENCE OF INSURANCE AND OTHER RELATED NOTICES ARE REQUIRED TO BE FILED WITH THE CITY OF PALO ALTO TO THE FOLLOWING EMAIL: PURCHASINGSUPPORT@CITYOFPALOALTO.ORG Docusign Envelope ID: 942584A5-15F3-47FA-B882-7DF2C868371B Item 13 Attachment A - Thomas Sarsfield Contract; C26194598        Item 13: Staff Report Pg. 29  Packet Pg. 348 of 607  7 4 2 5 City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Utilities Meeting Date: October 20, 2025 Report #:2505-4735 TITLE Approval of Contract Number C25194217 with Veteran Pipeline Construction in the Amount of $8,962,204 for the Gas Main Replacement Project 25 (GS-15000) in the Duveneck/St. Francis, Leland Manor, Midtown, and Palo Verde neighborhoods; Authorization for the City Manager to Negotiate and Execute Related Change Orders Not-to-Exceed of $896,221 for a Total Not-to- Exceed Amount of $9,858,425; NEPA status - B5.4 categorical exclusion; CEQA status — Exempt under CEQA Guidelines 15302 (Replacement or Reconstruction of Existing Facilities). RECOMMENDATION Staff recommends that the Council: 1. Approve and authorize the City Manager or their designee to execute contract C251942171 with Veteran Pipeline Construction in an amount not-to-exceed $8,962,204 for the Gas Main Replacement 25 project (GS-15000) in the Duveneck/St. Francis, Leland Manor, Midtown, and Palo Verde neighborhoods. 2. Approve and authorize the City Manager or their designee to negotiate and execute one or more changes to the contract with Veteran Pipeline Construction for related additional but unforeseen work, which may develop during the project, the total value of which shall not exceed $896,221 or 10% of the contract amount. The total authorized not-to-exceed expenditure amount is $9,858,425 which includes the contract base amount of $8,962,204 and a 10% contingency amount of $896,221. This Project was selected for Federal grant funding. EXECUTIVE SUMMARY The Gas Main Replacement (GMR) 25 project (GS-15000) is part of the Council-approved Capital Improvement Program (CIP) designed to ensure reliable gas service for the City of Palo 1 Veteran Pipeline Construction, Gas Main Replacement Project 25 Contract No. C25194217 https://www.paloalto.gov/files/assets/public/v/1/agendas-minutes-reports/agendas-minutes/city-council- agendas-minutes/2025/october-20/veteran-pipeline-construction-gas-main-replacement-project-25-contract-no.- c25194217.pdf Item 14 Item 14 Staff Report        Item 14: Staff Report Pg. 1  Packet Pg. 349 of 607  7 4 2 5 Alto residents and customers. The project targets the replacement of polyvinyl chloride (PVC) and black-wrapped steel pipe (BWP) distribution main and service pipes that are near or past their operational life expectancy with polyethylene (PE) pipelines. Work will be done in the Duveneck/St. Francis, Leland Manor, Midtown, and Palo Verde neighborhoods. The City anticipates starting construction in January 2026 and completing construction in August 2027. BACKGROUND ANALYSIS is to replace approximately 25,500 linear feet of natural gas mains and services with polyethylene (PE) pipe in the Duveneck/St. Francis, Leland Manor, Midtown, and Palo Verde neighborhoods (see Attachment B). The main sizes being installed are 2-inch, 4-inch, and 6-inch in diameter and the associated installation of services and reconnects are 1-inch and 2- inch in diameter. The PVC gas facilities were Item 14 Item 14 Staff Report        Item 14: Staff Report Pg. 2  Packet Pg. 350 of 607  7 4 2 5 installed in the mid 1970’s and the steel gas facilities were installed in the 1920’s through the early 1950’s. These sections of main were prioritized to further the replacement of PVC pipelines and address leak prone steel pipelines in the gas system. Portions of this project replace mains installed on major streets and take a proactive approach to minimize impacts to the community in the event of a leak. Item 14 Item 14 Staff Report        Item 14: Staff Report Pg. 3  Packet Pg. 351 of 607  7 4 2 5 in the attached Bid Summary (see Attachment A). The contingency amount of $896,221, which equals 10% of the total contract, is requested for additional unforeseen work that may develop during the project. Additional work is common with construction projects because during construction there may be previously unknown obstructions and ground conditions that require changes in how construction will proceed, leading to change orders that may create additional costs. FISCAL/RESOURCE IMPACT Summary of Project Costs for GMR 25 Project (GS-15000) nd, 2024) nd, 2024) to signed Grant award (July 31st, 2025) Total Project Cost 3 3 PHMSA Approved Grant Funding https://www.usaspending.gov/award/ASST_NON_693JK32540006NGDI_6957 Item 14 Item 14 Staff Report        Item 14: Staff Report Pg. 4  Packet Pg. 352 of 607  7 4 2 5 The size of this project significantly exceeds the City's in-house construction resources, making it necessary to contract out the work. nd, 2025 for staff time dedicated for work related to the National Environmental Policy Act (NEPA) application. This amount was authorized to be charged against the grant prior to the execution of the grant agreement between the City and PHMSA. The grant agreement5 was executed on April 30, 2025 and all costs incurred from this date forward will be charged against the grant. $12,661,372 has been allotted from the NGDISM grant fund to Gas Main Replacement 25, reflecting the City’s engineering estimate. The difference of $3,699,168 between Veteran Pipeline Construction’s bid and the City’s engineering estimate reflects VPC’s accelerated schedule of project completion and the efficient approach to construction compared to the past Gas Main Replacement Projects. The anticipated remaining $3,699,168 in grant funding cannot be used to increase the project size, as the GMR25 project has already been processed through a NEPA categorical exclusion. Therefore, these funds are not available for additional pipeline replacement projects. STAKEHOLDER ENGAGEMENT 5 PHMSA Grant Agreement https://www.paloalto.gov/files/assets/public/v/1/agendas-minutes-reports/agendas- minutes/city-council-agendas-minutes/2025/october-20/phmsa-grant.pdf Item 14 Item 14 Staff Report        Item 14: Staff Report Pg. 5  Packet Pg. 353 of 607  7 4 2 5 Nextdoor. The construction is expected to commence in January 2026 and be completed by August 2027. ENVIRONMENTAL REVIEW 7 for repair or replacement of pipelines and is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15302, replacement or reconstruction of existing utility systems or facilities. ATTACHMENTS APPROVED BY: 7 NEPA Categorial Exclusion B5.4 https://www.phmsa.dot.gov/sites/phmsa.dot.gov/files/2024-12/PHMSA-Final-CE- Palo-Alto-Ver4-approved.pdf Item 14 Item 14 Staff Report        Item 14: Staff Report Pg. 6  Packet Pg. 354 of 607  Item 14Attachment A - GMR25Project Map       Item 14: Staff Report Pg. 7  Packet Pg. 355 of 607  Bid Date: 07/31/2025 Project Title: Gas Main Replacement Project 25 IFB# 25194217 CIP# GS-15000 Bid No. Quantity Unit Description Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price 001 15836 Linear Feet Install 2" gas MDPE pipe by horizontal directional drilling _______________________________________ (Unit Price, in Words) $ $ $ $ $ $ 177.49 2,810,748.42 $ $ 117.51 1,860,888.36 $ 159.40$ 2,524,258.40 285.00 4,513,260.00 200.27 3,171,475.72 002 2827 Linear Feet Install 2" gas MDPE pipe by open trench excavation _______________________________________ $ $ $ $ $ $ 339.42 959,546.86 $ 133.78$ 378,196.06 $ 385.65$ 1,090,232.55 365.00 1,031,855.00 495.46 1,400,665.42 003 4985 Linear Feet Install 4" gas MDPE pipe by horizontal directional drilling _______________________________________ $ $ $ $ $ $ 268.61 1,339,028.37 $ $ 230.16 1,147,347.60 $ 246.00$ 1,226,310.00 405.00 2,018,925.00 403.57 2,011,796.45 004 1476 Linear Feet Install 4" gas MDPE pipe by open trench excavation _______________________________________ $ $ $ $ $ $ 731.58 1,079,818.26 194.40$ $ 286,934.40 $ 695.151,026,041.40$ 505.00 745,380.00 712.16 1,051,148.16 005 663 Linear Feet Install 6" gas MDPE pipe by horizontal directional drilling _______________________________________ $ $ $ $ $ $ 277.35 183,880.96 276.23$ $ 183,140.49 262.50 $ $ 174,037.50 490.00 324,870.00 654.55 433,966.65 006 160 Linear Feet Install 6" gas MDPE pipe by open trench excavation _______________________________________ $ $ $ $ $ $ 740.32 118,451.12 631.81$ $ 101,089.60 $ 706.95 $ 113,112.00 590.00 94,400.00 1,258.40 201,344.00 007 37 Each Install anode box / test station _______________________________________ (Unit Price, in Words) $ $ $ $ $ $ 529.58 19,594.45913.27 $ $ 33,790.99 500.00 $ $ 18,500.00 500.00 18,500.00 781.17 28,903.29 008 320 Each Install 1" PE gas service line including EFV and 1" riser with OR without a bypass at the EXISTING gas meter location by horizontal directional drilling OR open trench excavation _______________________________________ (Unit Price, in Words) $ $ $ $ $ $ 11,328.64 3,625,163.44 9,020.62 $ $ 2,886,598.40 11,250.00 $ $ 3,600,000.00 5,750.00 1,840,000.00 7,311.40 2,339,648.00 009 246 Each Install 1" PE gas service stub and EFV for the city to reconnect the EXISTING 1" PE gas service to new main by horizontal directional drilling OR open trench excavation _______________________________________ $ $ $ $ $ $ 5,186.60 1,275,904.66 5,833.17 $ $ 1,434,959.82 5,300.00 $ $ 1,303,800.00 4,750.00 1,168,500.00 6,190.62 1,522,892.52 010 3 Each Install 2" PE gas service line including 2" PE ball valve and/or EFV and 2" Riser with a 1-1/4" or 2" bypass at EXISTING gas meter location by horizontal directional drilling OR open trench excavation _______________________________________ $ $ $ $ $ 12,966.78 $ 21,226.06 $ 38,900.35 $ 63,678.18 35,975.00 $ 107,925.00 $ 6,000.00 18,000.0032,231.08 96,693.24 011 2 Each Install 2" PE gas service stub with 2" PE ball valve and/or EFV for the city to reconnect the EXISTING 2" PE gas service to new main by horizontal directional drilling OR open trench excavation _______________________________________ $ $ $ $ $ 7,097.46 $ 8,686.25 $ 14,194.92 $ 17,372.50 $ 6,700.00 $ 13,400.00 5,000.00 10,000.0015,584.44 31,168.88 Base Bid Summary BASE BID SUMMARY ENGINEER'S ESTIMATE Veteran Pipeline Construction Daleo Inc. Ranger Pipeline ARB Inc. Item 14Attachment B - GMR25 BidSummary       Item 14: Staff Report Pg. 8  Packet Pg. 356 of 607  012 95 Excavate and expose existing non-standard (1/2" PE inserted or 3/4") riser location for City to replace EXISTING riser with new 1" anodeless riser to existing 1" PE service. _______________________________________ $ $ $ $ $ 4,149.28 $ 394,181.93$ 331.31 $ 31,474.45 2,530.00 $ $ 240,350.00 2,000.00 190,000.00 2,494.81 237,006.95 013 82 Each Install a 2" residential steel pipe bollard, filled with concrete, at gas meter location per Standard Detail WGW-05A _______________________________________ (Unit Price, in Words) $ $ $ $ $ $ 709.75 58,199.16719.88 $ $ 59,030.16 750.00 $ $ 61,500.00 500.00 41,000.00 457.74 37,534.68 014 9 Each Install a 4" commercial steel pipe bollard, filled with concrete, at gas meter location per Standard Detail WGW-05B _______________________________________ (Unit Price, in Words) $ $ $ $ $ $ 928.13 1,074.22 $ 8,353.16 $ 9,667.98 950.00$ $ 8,550.00 600.00 5,400.00 469.76 4,227.84 015 45 Each Excavate tie-in/abandonment pits for gas main(s) (≤5-ft in depth, up to 25 S.F.) _______________________________________ (Unit Price, in Words) $ $ $ $ $ 7,425.03 $ $ 4,286.34 334,126.51 $ 192,885.30 $ 7,000.00 $ 315,000.00 15,000.00 675,000.00 31,170.93 1,402,691.85 016 15 Each Excavate tie-in/abandonment pits for gas main(s) (≤5-ft in depth, up to 50 S.F.) _______________________________________ (Unit Price, in Words) $ $ $ $ $ 11,028.36 $ $ 4,286.12 165,425.38 $ 64,291.80 10,500.00 $ $ 157,500.00 24,000.00 360,000.00 32,557.90 488,368.50 017 75 Each Abandon existing anode/valve box _______________________________________ (Unit Price, in Words) $ $ $ $ $ $ 436.77 32,757.50711.45 $ $ 53,358.75 450.00 $ $ 33,750.00 500.00 37,500.00 535.70 40,177.50 018 5 Each Abandon existing anode/valve box _______________________________________ (Unit Price, in Words) $ $ $ $ $ 6,005.54 $ 6,295.72 30,027.71 $ 31,478.60 $ 5,500.00 $ $ 27,500.00 800.00 8,164.994,000.00 40,824.95 019 5 Each Investigation and removal/relocation of sewer lateral obstructions by open-cut excavation in paved area _______________________________________ $ $ $ $ $ 4,913.63 $ 3,333.02 $ 24,568.13 $ 16,665.10 4,500.00 $ $ 22,500.00 6,000.00 30,000.00 7,756.78 38,783.90 020 1 Each Perform GPS survey _______________________________________ (Unit Price, in Words) $ $ $ $ $ 148,500.67 $ 109,354.90 $ 148,500.67 $ 109,354.90210,000.00 $ $ 210,000.00 25,000.00 585,865.89 25,000.00 585,865.89 $ $ 8,962,203.44 12,274,266.85 $ 15,165,184.39 Ranger Pipeline Total Base Bid: $ 13,151,590.00ARB Inc. Total Base Bid:$ 12,661,371.96 Veteran Pipeline Construction Total Base Bid: Base Bid Total (items 001 through 020) Engineering Estimate: Daleo Inc. Total Base Bid: Item 14Attachment B - GMR25 BidSummary       Item 14: Staff Report Pg. 9  Packet Pg. 357 of 607  Bid No. Quantity Unit Description Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price 021 1 Each Installation of sewer lateral cleanout by open- cut excavation in paved area _______________________________________ (Unit Price, in Words) $ $ $ $ $ 6,005.54 $ 4,353.70 $ 6,005.54 $ 6,500.004,353.70$ $ 2,000.00 6,500.00 8,716.722,000.00 8,716.72 022 1 Each Installation of sewer lateral cleanout by open- cut excavation in unpaved area _______________________________________ (Unit Price, in Words) $ $ $ $ $ 4,913.63 $ 3,589.89 $ 4,913.63 $ 5,500.003,589.89$ $ 1,500.00 5,500.00 7,802.981,500.00 7,802.98 023 10 Cubic Yard Recycle asphalt containing petro mat _______________________________________ (Unit Price, in Words) $ $ $ $ $ 436.77 $ $ 325.74 4,367.67 $ 3,257.40 30.00 $ $ 100.00 300.00 1,000.00 66.37 663.70 024 1,500 Inch/SF Install additional base (concrete base) _______________________________________ (Unit Price, in Words) $ $ $ $ $ $ 4.91 7,370.44 2.45$ $ 3,675.00 $ 3.00 4,500.00 2.00 3,000.00 19.52 29,280.00$ 025 2,000 Inch/SF Install additional base (Class II aggregate base) _______________________________________ (Unit Price, in Words) $ $ $ $ $ $ 4.37 8,735.33 3.31$ 6,620.00$ 2.00$ 4,000.00 $ 0.15 300.00 0.10 200.00 026 5,000 Inch/SF Install additional finished pavement (concrete thickness) _______________________________________ $ $ $ $ $ $ 2.18 10,919.17 30.73 153,650.00$ $ $ 2.00 $ 10,000.00 4.00 20,000.00 17.08 85,400.00 027 5,000 Inch/SF Install additional finished pavement (asphalt concrete thickness) _______________________________________ (Unit Price, in Words) $ $ $ $ $ $ 2.18 10,919.17 22.96 114,800.00$ $ 2.00 $ $ 10,000.00 3.00 15,000.00 5.98 29,900.00 028 500 Linear Feet Perform additional saw cutting _______________________________________ (Unit Price, in Words) $ $ $ $ $ $ 4.64 2,320.32 8.00$ $ 4,000.00 3.50$ 1,750.00 3.00 1,500.00 4.58 2,290.00$ 029 250 Linear Feet Install additional curb _______________________________________ (Unit Price, in Words) $ $ $ $ $ $ 32.76 $ 80.75 8,189.38 $ 20,187.50 $ 30.00 $ 7,500.00 125.00 31,250.00 176.91 44,227.50 030 250 Linear Feet Install additional gutter _______________________________________ (Unit Price, in Words) $ $ $ $ $ $ 32.76 $ 46.38 8,189.38 $ 11,595.00 $ 30.00 $ 7,500.00 125.00 31,250.00 176.91 44,227.50 031 500 Square Foot Install additional sidewalk _______________________________________ (Unit Price, in Words) $ $ $ $ $ $ 30.57 15,286.83 58.19 $ $ 29,095.00 27.00 $ $ 13,500.00 25.00 12,500.00 34.16 17,080.00 032 10,000 Inch/LF Sawcut additional pavement (thickness) _______________________________________ (Unit Price, in Words) $ $ $ $ $ $ 1.36 13,648.96 4.95 $ 49,500.00$ 1.25$ $ 12,500.00 0.50 5,000.00 1.22 12,200.00 033 1 Each Remove meter box _______________________________________ (Unit Price, in Words) $ $ $ $ $ 545.96 $ 728.42$ 545.96 $ $ 728.42500.00 $ 500.00 500.00 1,924.17 500.00 1,924.17 034 10 Ton Disposal of excavated soils at Class 1 landfill _______________________________________ (Unit Price, in Words) $ $ $ $ $ $ 764.34 $ 208.89 7,643.42 $ 2,088.90 500.00 $ 5,000.00 $ 250.00 2,500.00 45.41 454.10 Supplemental Unit Pricing Summary Supplemental Unit Pricing ENGINEER'S ESTIMATE Veteran Pipeline Construction Daleo Inc. Ranger Pipeline ARB Inc. Item 14Attachment B - GMR25 BidSummary       Item 14: Staff Report Pg. 10  Packet Pg. 358 of 607  035 10 Ton Disposal of excavated soils at Class 2 landfill _______________________________________ (Unit Price, in Words) $ $ $ $ $ $ 655.15 $ 36.33 6,551.50 $ $ 363.30700.00 $ 7,000.00 150.00 1,622.731,500.00 16,227.30 036 20 Each Additional pothole _______________________________________ (Unit Price, in Words) $ $ $ $ $ $ 709.75 $ 14,194.92729.24 $ 14,584.80 $ 650.00 $ 13,000.00 2,000.00 40,000.00 4,512.27 90,245.40 037 1 Each Install/Replace existing gas meter box and lid with Armorcast Polymer Concrete Utility Box (30" x 60" x 36") with extensions and one-piece cover per Standard Detail GD-22 _______________________________________ (Unit Price, in Words) $ $ $ $ $ 6,005.54 $ $ 985.64 6,005.54 $ 1,500.00$ 985.64 $ 5,000.00 1,500.00 3,848.335,000.00 3,848.33 038 45 Each Relocation of customer gas houseline (>2 ft to ≤5 ft) for gas meter relocation on the same side of property. _______________________________________ $ $ $ $ $ 4,913.63 $ 1,255.56 221,113.13 $ $ 56,500.20 3,500.00 $ $ 157,500.00 3,000.00 135,000.00 3,996.23 179,830.35 039 10 Each Relocation of customer gas houseline (>5 ft to ≤10 ft) for gas meter relocation on the same side of property. _______________________________________ $ $ $ $ $ 4,968.22 $ 1,255.56 $ 49,682.21 $ 12,555.60 4,300.00 $ $ 43,000.00 6,000.00 60,000.00 4,050.43 40,504.30 040 5 Each Relocation of customer gas houseline (>10 ft to ≤15 ft) for gas meter relocation on the same side of property. _______________________________________ $ $ $ $ $ 5,022.82 $ 2,283.98 $ 25,114.08 $ 11,419.90 4,875.00 $ $ 24,375.00 9,000.00 45,000.00 4,172.39 20,861.95 041 1 Each Install/Replace existing gas meter box and lid with Armorcast Polymer Concrete Utility Box (24" x 36" x 18") with extensions and one-piece cover per Standard Detail GD-21 _______________________________________ (Unit Price, in Words) $ $ $ $ $ 5,241.20 $ $ 339.60 5,241.20 $ 1,400.00$ 339.60 $ 2,000.00 1,400.00 1,923.382,000.00 1,923.38 $ 13,092,324.18 ARB Inc. $ 8,962,203.44 $ 503,889.85 $ 9,466,093.29 $ 12,274,266.85 $ 336,825.00 $ 12,611,091.85 $ 13,151,590.00 $ 415,800.00 $ 13,567,390.00 $ 15,165,184.39 $ 637,807.68 $ 15,802,992.07 Veteran Pipeline Construction Daleo Inc. $ 415,800.00ARB Inc. Total SUP Bid:$ 637,807.68 Veteran Pipeline Construction Total SUP Bid: $ 503,889.85Daleo Inc. Total SUP Bid:$ 336,825.00 Ranger Pipeline Total SUP Bid: Engineer's Estimate Ranger Pipeline $ 12,661,371.96 $ 430,952.22 GRAND TOTAL Engineering Estimate: Supplemental Unit Pricing Total (items 022 through 041) Bid Summary (Base Bid + Supplemental) )02 0ghuor ht10 0semital (toeB Bas Tid Supplemental Unit Pricing Total (items 022 through 041) $ 430,952.22 Item 14Attachment B - GMR25 BidSummary       Item 14: Staff Report Pg. 11  Packet Pg. 359 of 607  U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration July 2, 2024 Via E-mail: edmar.david@cityofpaloalto.org Edmar David, Engineer City of Palo Alto Utilities Department 1007 Elwell Court Palo Alto, CA 94301 RE: Request for NGDISM Grant Pre-Award Materials Costs Dear City of Palo Alto: This letter serves as official notification that the pre-award costs requested have been approved for the costs listed below that are associated with the FY 2023 Natural Gas Distribution Infrastructure Safety and Modernization (NGDISM) grant program. Please note that, notwithstanding this approval, the Pipeline and Hazardous Materials Safety Administration (PHMSA) cannot reimburse costs prior to the full execution of the grant agreement; if, for any reason, a grant agreement is not executed, then the provisional awardee will be liable for all pre- award costs incurred. Reimbursement of costs as a Recipient of federal funds is contingent upon your compliance with the cost principles in 2 CFR Part 200, Subpart E (including allocability and documentation requirements) and any funding restrictions in the FY 2023 Notice of Funding Opportunity (NOFO). When requesting reimbursement of actual costs incurred, the Recipient shall include a breakout of all costs incurred, including direct labor, indirect costs, and other direct costs. If PHMSA determines that the reimbursement request does not include or is not supported by sufficient detail, PHMSA may deny the request or withhold processing the request until the Recipient provides sufficient detail. You may not incur any costs that were not identified in your application unless you have received prior approval to amend your scope of work. 1200 New Jersey Avenue, SE Washington, DC 20590 Item 14 Attachment C - GMR25 Tier- 2 EA Pre-Award Authorization        Item 14: Staff Report Pg. 12  Packet Pg. 360 of 607  Edmar David City of Palo Alto Page 2 of 2 The approved pre-award costs are outlined below and may not include costs for expenses that were not included in your submitted and/or updated budget and project narratives. Item Cost ($) Total $240,768.00 Please note the Recipient’s requests for materials must provide specific details and the request must address whether it complies with the Build America, Buy America (BABA) requirements. These requests will be reviewed on a case-by-case basis by the grant program’s Environmental Protection Specialist (EPS) to ensure that the materials will not impact any Tier 2 mitigation efforts. The pre-award authority extended in this letter is limited to costs incurred after PHMSA’s FY 2023 announcement on April 3, 2024. If you have any questions or concerns, please contact your grant management specialist, Jasmine Carr, via email at Jasmine.Carr2@dot.gov and cc: PHMSAPipelineBILGrant@dot.gov. Sincerely, Shakira N. Mack Director, NGDISM Grant Program Pipeline and Hazardous Materials Safety Administration U.S. Department of Transportation 1200 New Jersey Avenue SE Washington, DC 20590 Item 14 Attachment C - GMR25 Tier- 2 EA Pre-Award Authorization        Item 14: Staff Report Pg. 13  Packet Pg. 361 of 607  City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: October 20, 2025 Report #:2510-5301 TITLE SECOND READING: Adoption of Eight Ordinances Amending Various Sections of the Palo Alto Municipal Code (PAMC) Related to the 2025 California Building Standards Code (CA Code of Regulations Title 24) Update, including: (1) Chapter 16.04 Incorporating the 2025 CA Building Code With Local Amendments; (2) Chapter 16.05 Incorporating the 2025 CA Mechanical Code With Local Amendments; (3) Chapter 16.06 Incorporating the 2025 CA Residential Code With Local Amendments; (4) Chapter 16.08 Incorporating the 2025 CA Plumbing Code With Local Amendments; (5) Chapter 16.14 Incorporating the 2025 CA Green Building Standards Code with Local Amendments; (6) Chapter 16.16 Incorporating the 2022 CA Electrical Code With Local Amendments; (7) Chapter 16.18 Incorporating the 2024 International Swimming Pool and Spa Code With Local Amendments; (8) Chapter 16.17 Incorporating the 2025 CA Energy Code With Local Amendments; CEQA Status: Exempt Under CEQA Guidelines Sections 15061(b)(3) and 15308. (FIRST READING: October 6, 2025, PASSED: 6-0-1, Lauing absent) BACKGROUND The City Council heard this item on October 6, 2025 for a first reading and approved it on a 6-0- 1, Lauing absent vote. No changes were made to the ordinances, and they are now before the City Council for a second reading. ATTACHMENTS Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code Attachment B - Chapter 16.05 California Mechanical Code Attachment C - Chapter 16.06 California Residential Code Attachment D - Chapter 16.08 California Plumbing Code Attachment E - Chapter 16.14 California Green Building Standards Attachment F - Chapter 16.16 California Electrical Code Item 15 Item 15 Staff Report        Item 15: Staff Report Pg. 1  Packet Pg. 362 of 607  Attachment G - Chapter 16.18 International Swimming Pool and Spa Code APPROVED BY: Item 15 Item 15 Staff Report        Item 15: Staff Report Pg. 2  Packet Pg. 363 of 607  1 0290186_20250923_ms29 Ordinance No. Ordinance of the Council of the City of Palo Alto Repealing Chapter 16.04 and Chapter 16.19 of the Palo Alto Municipal Code and Adopting a New Chapter 16.04, California Building Code, and a New Chapter 16.19, California Historical Building Code and California Existing Building Code, 2025 Editions, and Local Amendments and Related Findings The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Chapter 16.04 of the Palo Alto Municipal Code is hereby amended by repealing it in its entirety and adopting a new Chapter 16.04 to read as follows: CHAPTER 16.04 CALIFORNIA BUILDING CODE, CALIFORNIA CODE OF REGULATIONS, TITLE 24, PART 2, VOLUMES 1 & 2 Sections 16.04.010 2025 California Building Code, Title 24, Part 2, Volumes 1 & 2 adopted and amended. 16.04.020 Cross - References to California Building Code. 16.04.030 Local Amendments. 16.04.040 Adoption of 2025 California Building Code Chapter 1, Division II – Scope and Administration, Part 1 – Scope and Application and Part 2 – Administration and Enforcement. 16.04.050 Section 101.1 Title. 16.04.060 Section 101.2.1 Appendices. 16.04.070 Section 101.4 Referenced codes. 16.04.080 Section 103 Code Compliance Agency. 16.04.090 Section 104.2.4.1 Flood hazard area. 16.04.100 Section 104.3.1 Determination of substantially improved or substantially damaged existing buildings and structures in flood hazard areas. 16.04.110 Section 105.2 Work exempt from permit. 16.04.120 Section 105.3.2 Time limitation of application. 16.04.130 Section 105.5 Expiration. 16.04.140 Section 106.1 Live loads posted. 16.04.150 Section 109.6 Refunds. 16.04.160 Section 109.7 Re-Inspection fees. Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 3  Packet Pg. 364 of 607  2 0290186_20250923_ms29 16.04.170 Section 110.2.1 Preliminary accessibility compliance inspection. 16.04.180 Section 110.3.3 Lowest floor elevation. 16.04.190 Section 111.1 Use and occupancy. 16.04.200 Section 111.3 Temporary occupancy. 16.04.210 Section 111.5 Posting. 16.04.220 Section 113 Means of Appeals. 16.04.225 Section 114 Violations. 16.04.230 Section 115 Stop Work Order. 16.04.235 Section 202 Definitions. 16.04.240 Section 502.1 Address identification. 16.04.250 Reserved 16.04.260 Section 903.2 Automatic sprinkler systems, where required. 16.04.270 Section 903.3.1.1 NFPA 13 sprinkler systems. 16.04.280 Section 903.3.1.2 NFPA 13R sprinkler systems. 16.04.290 Section 903.3.1.3 NFPA 13D sprinkler systems. 16.04.300 Section 903.3.1.3.1 Increase in fire sprinkler design criteria. 16.04.310 Section 903.4.4 Floor control valves. 16.04.320 Section 905.3.1 Height. 16.04.330 Section 907.2.11.2.4 Smoke alarms. 16.04.340 Section 909.20.7 Smoke control systems schedule. 16.04.345 Section 915.6 Maintenance. 16.04.350 Section 1008.3 Illumination required by an emergency electrical system. 16.04.360 Section 1031.2 Where required. 16.04.370 Reserved. 16.04.380 Section 1205.3.4 Roof guards at courts. 16.04.390 Section 1208.6 Dwelling unit and congregate residence superficial floor area. 16.04.400 Section 1503.2.1 Locations. 16.04.410 Section 1612.1.1 Palo Alto Flood Hazard Regulations. 16.04.420 Section 1613.8 Suspended ceilings. 16.04.430 Reserved 16.04.440 Section 1705.3 Concrete construction. 16.04.450 Section 1803.2 Investigations required. 16.04.460 Section 1803.5.11 Seismic design categories C through F. 16.04.470 Section 1809.7 Prescriptive footings for light-frame construction. 16.04.480 Section 1809.8 Plain concrete footings. 16.04.490 Section 1901.2 Plain and reinforced concrete. Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 4  Packet Pg. 365 of 607  3 0290186_20250923_ms29 16.04.500 Section 1905.6.2 Seismic Design C, D, E and F. 16.04.510 SECTION 1906 FOOTINGS FOR LIGHT-FRAME CONSTRUCTION 16.04.520 Section 1906.1 Plain concrete footings. 16.04.530 Section 1907.1 Structural slabs-on-ground 16.04.535 Section 1907.2 Nonstructural slabs-on-ground 16.04.540 Reserved 16.04.550 Reserved 16.04.560 Section 2308.10.4 Braced wall panel construction. 16.04.570 Section 2308.10.5 Alternative bracing. 16.04.580 TABLE 2308.10.1 WALL BRACING REQUIREMENTS. 16.04.590 TABLE 2308.10.3(1) BRACING METHODS. 16.04.600 Section 2308.10.9 Attachment of sheathing. 16.04.610 SECTION 2505 SHEAR WALL CONSTRUCTION. 16.04.620 Reserved 16.04.630 Chapter 31B Public Pools. 16.04.640 Section 3304.1 Excavation and fill. 16.04.010 2025 California Building Code, Title 24, Part 2, Volumes 1 & 2 adopted and amended. The California Building Code, 2025 Edition, Title 24, Part 2, Volumes 1 & 2 of the California Code of Regulations, together with those omissions, amendments, exceptions, and additions thereto, is adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein. Unless superseded and expressly repealed, references in City of Palo Alto forms, documents and regulations to the chapters and sections of any former iteration of the California Code of Regulations, Title 24, shall be construed to apply to the corresponding provisions contained within the California Code of Regulations, Title 24, 2025. Ordinance No. 5564 and No. 5664 of the City of Palo Alto and all other ordinances or parts of ordinances in conflict herewith are hereby expressly repealed. Wherever the phrases “California Building Code” or “Building Code” are used in this code or any ordinance of the City, such phrases shall be deemed and construed to refer and apply to the California Building Code, 2025 Edition, Title 24, Part 2 of the California Code of Regulations, as adopted by this chapter. One (1) copy of the California Building Code, 2025 Edition, has been filed for use and examination of the public in the Office of the Chief Building Official of the City of Palo Alto. 16.04.020 Cross - References to California Building Code. Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 5  Packet Pg. 366 of 607  4 0290186_20250923_ms29 The provisions of this Chapter contain cross-references to the provisions of the California Building Code, 2025 Edition, in order to facilitate reference and comparison to those provisions. 16.04.030 Local Amendments. The provisions of this Chapter shall constitute local amendments to the cross-referenced provisions of the California Building Code, 2025 Edition, and shall be deemed to replace the cross-referenced sections of said Code with the respective provisions set forth in this Chapter. Where used in this Chapter 16.04, ellipses shall indicate text of the California Building Code, 2025 Edition, that has been adopted without amendment but is omitted for brevity. 16.04.040 Adoption of 2025 California Building Code Chapter 1, Division II – Scope and Administration, Part 1 – Scope and Application and Part 2 – Administration and Enforcement Chapter 1, Division II, Parts 1 – Scope and Application and Part 2 – Administration and Enforcement of the 2025 California Building Code are adopted in their entirety, as amended herein. 16.04.050 Section 101.1 Title. Section 101.1 of the California Building Code is amended to read: 101.1 Title. These regulations shall be known as the Building Code of City of Palo Alto, hereinafter referred to as “this code”. 16.04.060 Section 101.2.1 Appendices. Section 101.2.1 of the California Building Code is amended to read: The following Appendix chapters and sections of the California Building Code, 2025 Edition, are adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein: A. Appendix I – Patio Covers (Sections I101 through I105) B. Appendix J – Grading (Section J109.4 Drainage across property lines) C. Appendix Q – Emergency Housing (Sections Q101 through Q110) 16.04.070 101.4 Referenced codes. Section 101.4 of the California Building Code is amended to add subdivisions 101.4.9 through 101.4.13, as follows: 101.4 Referenced codes. The other codes listed in Section 101.4.1 through 101.4.13 and referenced elsewhere in this code shall be considered part of the Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 6  Packet Pg. 367 of 607  5 0290186_20250923_ms29 requirements of this code to the prescribed extent of each such reference. [. . .] 101.4.9 Historical Buildings. The provisions of the California Historical Code shall apply to the alteration, addition, and relocation to qualified historical buildings or properties. 101.4.10 Electrical. The provisions of the California Electrical Code shall apply to the installation of electrical systems, including alterations, repairs, replacement, equipment, appliances, fixtures, fittings and appurtenances thereto. 101.4.11 Residential Buildings. The provisions of the California Residential Code shall apply to all matters governing the design and construction of detached, one- and two-family dwellings, townhouses not more than three stories and separate means of egress, and structural accessory thereto. 101.4.12 Green Building Standards. The provisions of the California Green Building Standards Code shall apply to all matters governing the "green building" related planning, design construction, operation, use and occupancy of newly constructed and altered buildings. 101.4.13 International Swimming and Spa Code. The provisions of the 2024 International Swimming and Spa Code shall apply to the installation of private swimming pools and spa facilities. 16.04.080 Section 103 Code Compliance Agency. Section 103 of the California Building Code is amended to read: 103.1 Creation of enforcement agency. The Planning and Development Services Department is hereby created and the official in charge thereof shall be known as the chief building official, also referred to as building official or code official. The function of the department shall be the implementation, administration, and enforcement of the provisions of this code. 103.2 Appointment. The building official shall be appointed by the chief appointing authority of the jurisdiction. 103.3 Deputies. In accordance with the prescribed procedures of this jurisdiction and with the concurrence of the appointing authority, the building official shall Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 7  Packet Pg. 368 of 607  6 0290186_20250923_ms29 have the authority to appoint assistant chief building officials, manager supervisors, and other technical officers, inspectors, and other employees. Such employees shall have powers as delegated by the building official. 16.04.090 Section 104.2.4.1 Flood hazard area. Section 104.2.4.1 of the California Building Code is amended to read: 104.2.4.1 Flood hazard areas. The city engineer or designee shall not grant modifications to any provision required in flood hazard areas as established by Section 1612.3 unless a determination has been made that: 1. A showing of good and sufficient cause that the unique characteristics of the size, configuration or topography of the site render the elevation standards of Section 1612 inappropriate. 2. A determination that failure to grant the variance would result in exceptional hardship by rendering the lot undevelopable. 3. A determination that the granting of a variance will not result in increased flood heights, additional threats to public safety, extraordinary public expense, cause fraud on or victimization of the public, or conflict with existing laws or ordinances. 4. A determination that the variance is the minimum necessary to afford relief, considering the flood hazard. 5. Submission to the applicant of written notice specifying the difference between the design flood elevation and the elevation to which the building is to be built, stating that the cost of flood insurance will be commensurate with the increased risk resulting from the reduced floor elevation, and stating that construction below the design flood elevation increases risks to life a property. 16.04.100 Section 104.3.1 Determination of substantially improved or substantially damaged existing buildings and structures in flood hazard areas. Section 104.3.1 of the California Building Code is amended to read: 104.3.1 Determination of substantially improved or substantially damaged existing buildings and structures in flood hazard areas. For applications for reconstruction, rehabilitation, repair, alteration, addition or other improvement of existing buildings or structures located in flood hazard areas, the city engineer or designee shall determine if the proposed work constitutes substantial improvement or repair of substantial damage. Where the city engineer or designee determines that the proposed work constitutes substantial improvement or repair of substantial damage, and where required by this code, the city engineer or designee shall require the building to meet the requirements Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 8  Packet Pg. 369 of 607  7 0290186_20250923_ms29 of Section 1612 of the California Building Code, Section R306 of the California Residential Code as amended, or Palo Alto Municipal Code 16.52 Flood Hazard Regulations, whichever is more stringent. 16.04.110 Section 105.2 Work exempt from permit. Section 105.2 of the California Building Code is amended to read: 105.2 Work exempt from permit. Exemptions from permit requirements of this code shall not be deemed to grant authorization for any work to be done in any manner in violation of the provisions of this code or any other laws or ordinances of this jurisdiction. Permits shall not be required for the following: Building: 1. One-story detached accessory structures used as tool and storage sheds, playhouses and similar uses, provided that the floor area does not exceed 120 square feet (11.15 m2). It is permissible that these structures still be regulated by Section 710A, despite exemption from permit. 2. Wood fences, other than swimming pool barriers, not over 7 feet (2134 mm) high or concrete or masonry wall not over 4 feet (1219 mm) high when not subject to specific city of Palo Alto Planning and Zoning regulations. 3. Retaining walls that are not over 4 feet (1219 mm) in height measured from the bottom of the footing to the top of the wall, unless supporting a surcharge or impounding Class I, II or IIIA liquids. 4. Oil derricks. 5. Water tanks supported directly on grade if the capacity is not greater than 5,000 gallons (18 925 L) and the ratio of height to diameter or width is not greater than 2:1. 6. Sidewalks and driveways not more than 30 inches (762 mm) above adjacent grade and not over any basement or story below and are not part of an accessible route, accessible parking spaces, or required exits. 7. Wood decks not over 30 inches above surrounding grade or finishes, not attached to a structure, or serving any part of the means of egress. 8. Painting, papering, tiling, carpeting, cabinets, counter tops and similar finish work. 9. Temporary motion picture, television and theater stage sets and scenery. Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 9  Packet Pg. 370 of 607  8 0290186_20250923_ms29 10. Prefabricated swimming pools accessory to a Group R-3 occupancy that are less than 24 inches deep, do not exceed 5,000 gallons and are installed entirely above ground. 11. Shade cloth structures constructed for nursery or agricultural purposes, not including service systems. 12. Swings and other playground equipment accessory to detached one- and two- family dwellings and not considered a public playground. 13. Window awnings supported by an exterior wall that do not project more than 54 inches (1,372 mm) from the exterior wall and do not require additional support of Group R-3 and U occupancies. 14. Nonfixed and movable fixtures, cases, racks, counters and partitions not over 5 feet 9 inches (1753 mm) in height. Electrical: 1. Repairs and maintenance: Minor repair work, including the replacement of lamps or the connection of approved portable electrical equipment to approved permanently installed receptacles. 2. Radio and television transmitting stations: The provisions of this code shall not apply to electrical equipment used for radio and television transmissions, but do apply to equipment and wiring for a power supply and the installations of towers and antennas. 3. Temporary testing systems: A permit shall not be required for the installation of any temporary system required for the testing or servicing of electrical equipment or apparatus. 4. Temporary decorative lighting: Exterior listed plug-in decorative lighting plugged into a waterproof GFCI receptacle outlet. 5. Replacement of overcurrent devices: Replacement of any overcurrent device less than 1,200 amps of the same capacity in the same location. 6. Wiring for temporary theatre, motion picture or television stage sets. 7. Electrical wiring, devices, appliances, apparatus, or equipment operating at less than 25 volts and not capable of supplying more than 50 watts of energy. Gas: Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 10  Packet Pg. 371 of 607  9 0290186_20250923_ms29 1. Portable heating appliance. 2. Replacement of any minor part that does not alter approval of equipment or make such equipment unsafe. Mechanical: 1. Portable heating appliance. 2. Portable ventilation equipment. 3. Portable cooling unit. 4. Steam, hot or chilled water piping within any heating or cooling equipment regulated by this code. 5. Replacement of any part that does not alter its listing/approval or make it unsafe. 6. Portable evaporative cooler. 7. Self-contained refrigeration system containing 10 pounds (4.54 kg) or less of refrigerant and actuated by motors of 1 horsepower (0.75 kW) or less. Plumbing: 1. The stopping of leaks in drains, water, soil, waste or vent pipe, provided however, that if any concealed trap, drain pipe, water, soil, waste or vent pipe becomes defective and it becomes necessary to remove and replace the same with new material, such work shall be considered as new work and a permit shall be obtained and inspection made as provided in this code. 2. The clearing of stoppages or the repairing of leaks in pipes, valves or fixtures and the removal and reinstallation of water closets, provided that such repairs do not involve or require the replacement or rearrangement of valves, pipes or fixtures. [. . .] 16.04.120 Section 105.3.2 Time limitation of application. Section 105.3.2 of Chapter 1 of the California Building Code is amended to read: 105.3.2 Time limitation of application. An accepted application for a permit for any proposed work shall be deemed to have been abandoned twelve (12) months after the date of filing, unless such application has been pursued in good faith or a permit has been issued; except that the building official is authorized to grant one or more extensions and/or reactivations for additional periods not exceeding ninety (90) days each. The extension shall be required in writing and Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 11  Packet Pg. 372 of 607  10 0290186_20250923_ms29 justifiable cause demonstrated. 16.04.130 Section 105.5 Expiration. Section 105.5 of Chapter 1 of the California Building Code is amended to read: 105.5 Expiration. Every permit issued shall become invalid unless the work on the site authorized by such permit is commenced within twelve (12) months after its issuance, or if the work authorized on the site by such permit is suspended or abandoned for a period of twelve (12) months after the time the work is commenced. For the purpose of this section, failure to progress a project to the next level of required inspection, as determined by the chief building official, shall be deemed to be suspension of the work. The chief building official or designee is authorized to grant, in writing, no more than three extensions and reactivations of permits that would otherwise expire or reactivations of expired permits, for periods not more than 180 days each and may require: 1. that construction documents be revised to partially or fully to comply with current codes and ordinances; and 2. payment of fees; and 3. payment of a penalty pursuant to Chapter 16.62 of the Palo Alto Municipal Code. Extensions and reactivations shall be requested in writing and justifiable cause demonstrated. Additional extensions or reactivations beyond three may only be granted with the approval of the City Council. 105.5.1 Term limit for permits. All work associated with a building permit must be completed, and final inspection issued, within forty-eight (48) months of permit issuance. Once a term limit has been exhausted without obtaining an approved final inspection the permit will automatically become void. The chief building official or designee is authorized to allow a new permit application to be applied for the original scope of work and may require: 1. that construction documents be revised to partially or fully to comply with current codes and ordinances; and 2. payment of partial or all plan review and permit fees; and 3. payment of a penalty pursuant to Chapter 16.62 of the Palo Alto Municipal Code. 16.04.140 Section 106.1 Live loads posted. Section 106.1 of the California Building Code is amended to read: Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 12  Packet Pg. 373 of 607  11 0290186_20250923_ms29 106.1 Live Loads Posted. In commercial, institutional or industrial buildings, for each floor or portion thereof designed for live loads exceeding 50 psf (2.40 kN/m2), such design live loads shall be conspicuously posted by the owner or the owner's authorized agent in that part of each story in which they apply, using durable signs. It shall be unlawful to remove or deface such notices. 16.04.150 Section 109.6 Refunds. Section 109.6 of Chapter 1 of the California Building Code is amended to read: 109.6 Refunds. The building official or designee may authorize the refund of any fee paid hereunder which was erroneously paid or collected. The building official or designee may authorize the refund of not more than eighty percent (80%) of the Permit Fee paid when no work has occurred under a permit issued pursuant to this Chapter. The building official or designee may authorize the refund of not more than eighty percent (80%) of the Plan Review Fee paid when a permit application is withdrawn or canceled before any plan review work has started. 16.04.160 Section 109.7 Re-Inspection fees. Section 109.7 of Chapter 1 of the California Building Code is added to read: 109.7 Re-Inspection Fees. A re-inspection fee may be assessed/authorized by the building official or designee for each occurrence as itemized below: 1. inspection record card is not posted or otherwise available on the work site; or 2. approved plans are not readily available for the inspector at the time of inspection; or 3. inspector is unable to access the work at the time of inspection; or 4. when work has substantially deviated from the approved plans without the prior approval of required revision; or 5. when work for which an inspection is requested is not ready for inspection; or 6. when required corrections noted during prior inspections have not been completed. When a re-inspection fee is assessed, additional inspection of the work will not be performed until the fee has been paid. 16.04.170 Section 110.2.1 Preliminary accessibility compliance inspection. Section 110.2.1 of Chapter 1 of the California Building Code is added to read: 110.2.1 Preliminary accessibility compliance inspection. Before issuing a permit, the building official or designee is authorized to examine or cause to be examined Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 13  Packet Pg. 374 of 607  12 0290186_20250923_ms29 the pre- construction accessibility compliance conditions of the buildings, structures, and sites for which an application has been filed. 16.04.180 Section 110.3.3 Lowest floor elevation. Section 110.3.3 of Chapter 1 of the California Building Code is amended to read: 110.3.3 Lowest floor elevation. In flood hazard areas, upon placement of the lowest floor, including the basement, and prior to further vertical construction, the elevation certification shall be submitted to City Public Works Engineering for inspection approval prior to foundation inspection by City Building Inspection staff. 16.04.190 Section 111.1 Use and occupancy. Section 111.1 of Chapter 1 of the California Building Code is amended to read: 111.1 Use and occupancy. A building or structure shall not be used or occupied, and a change in the existing occupancy of a building or structure or portion thereof shall not be made, until the chief building official has issued a certificate of occupancy therefor as provided herein. Issuance of a certificate of occupancy shall not be construed as an approval of a violation of the provisions of this code or of other ordinances of the jurisdiction. Exception: Certificates of occupancy are not required or issued for: 1. Work exempted from permits under Section 105.2 2. Group R – Division 3 and Group U occupancies located on a single-family residential/agricultural lot. 3. Non-residential “core and shell” or similar construction (exterior envelope and structural framework) without finalized tenant improvement(s). 4. Site development without a building or buildings as defined in section 202. 111.1.1 Change of occupancy or tenancy. Each change of occupancy, official name or tenancy of any building, structure, or portion thereof, shall require a new certificate of occupancy, whether or not any alterations to the building are required by this code. Before any application for a new certificate of occupancy is accepted, a fee shall be paid by the applicant to cover the cost of the inspection of the building required by the change of occupancy or tenancy. When application is made for a new certificate of occupancy under this section, the building official and fire chief shall cause an inspection of the Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 14  Packet Pg. 375 of 607  13 0290186_20250923_ms29 building to be made. The inspector(s) shall inform the applicant of those alterations necessary, or if none are necessary, and shall submit a report of compliance to the building official. If a portion of any building does not conform to the requirements of this code for a proposed occupancy, that portion shall be made to conform. The building official may issue a new certificate of occupancy without requiring compliance with all such requirements if it is determined that the change in occupancy or tenancy will result in no increased hazard to life or limb, health, property, or public welfare. 16.04.200 Section 111.3 Temporary occupancy. Section 111.3 of Chapter 1 of the California Building Code is amended to read: 111.3 Temporary occupancy. The building official or designee is authorized to issue a temporary certificate of occupancy before the completion of the entire work covered by the permit, or as otherwise required, provided that such portion or portions shall be occupied safely. The building official or designee shall set a time period during which the temporary certificate of occupancy is valid. 16.04.210 Section 111.5 Posting. Section 111.5 of Chapter 1 of the California Building Code is added to read: 111.5 Posting. The temporary certificate of occupancy or certificate of occupancy shall be posted in a conspicuous, readily accessible place in the building or portion of building to be occupied and shall not be removed except when authorized by the building official. 16.04.220 Section 113 Means of Appeals. Section 113 of Chapter 1 of the California Building Code is amended to read: SECTION 113 MEANS OF APPEALS 113.1 Appeals. A person requesting an order, decision, or determination made by the building official relative to the California Building Code (as amended) may appeal such order, decision or determination by completing a request for hearing form and returning it to the City within thirty calendar days from the date of the decision, together with all applicable fees authorized by the City’s Municipal Fee Schedule. A request for hearing shall be based on a claim that the true intent of the California Building Code (as amended) or the rules legally adopted thereunder have been incorrectly interpreted, the provisions of this code do not fully apply or an equivalent or better form of construction is proposed. Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 15  Packet Pg. 376 of 607  14 0290186_20250923_ms29 (a) The person requesting the hearing shall be notified of the time and place set for the hearing at least ten days prior to the date of the hearing. (b) If the building official submits an additional written report concerning the decision to hearing officer for consideration at the hearing, then a copy of this report shall also be served on the person requesting the hearing at least five days prior to the date of the hearing. (c) The appeal procedure set out in this Section 113.1 et seq. does not apply to: (1) decisions by the building official or any other City official related to administrative enforcement actions taken under Chapter 1.12 or Chapter 1.16 of the Palo Alto Municipal Code; (2) decisions by the City to enforce the California Building Code under any provision of criminal law; or (3) any other action taken by the City that specifies its own appeal procedure. 113.2 Hearing Officer. The building official shall designate a hearing officer for the appeal hearing. The hearing officer may consist of one person or a body of people. The hearing officer shall not be the building official or any directly subordinate employees. (a) The hearing officer does not have authority to waive requirements of the California Building Code (as amended) or interpret the administration of the Code. (b) The hearing officer does not have authority to issue an order, decision, or determination on his or her own authority. This includes the issuance or amendment of building permits. (c) The hearing officer shall be qualified by experience and training to pass on matters pertaining to building construction. 113.3 Hearing procedures. (a) No appeal hearing before a hearing officer shall be noticed unless the applicable fee(s) been paid in advance in accordance with Section 113.1. (b) A hearing before the hearing officer shall be set for a date that is not less than fifteen days and not more than sixty days from the date that the request for hearing is filed in accordance with the provisions of this chapter. The party requesting the hearing may request one continuance for any reason, provided that the hearing officer is given the request for continuance at least forty-eight hours in advance of the scheduled hearing and that the deferred hearing shall not be deferred more than ninety days after the request for hearing was made. A request for continuance made less than forty-eight hours before the scheduled hearing may be granted by the hearing officer based upon exigency only. The parties may stipulate to an alternative hearing date schedule outside of these rules upon a finding of good cause and approval from the hearing officer. (c) At the hearing, the appellant shall be given the opportunity to testify and to Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 16  Packet Pg. 377 of 607  15 0290186_20250923_ms29 present evidence and cross-examine witnesses concerning the appeal. The appellant may appear personally or through a representative. Prehearing discovery is not authorized, but subpoena of witnesses and documents shall be permitted as authorized by law. The hearing officer may conduct the hearing informally, both as to rules of procedure and admission of evidence, in any manner which will provide a fair hearing. (d) The failure of the appellant to appear at the hearing or, in the alternative, to present written or demonstrative evidence shall constitute the dismissal of the appeal with prejudice. (e) The administrative record and any additional report submitted by the building official shall constitute presumptive evidence of the respective facts contained in those documents. The building official shall have the same rights as the appellant to testify, present evidence, and cross-examine witnesses concerning the appeal. (f) The hearing officer may continue the hearing and request additional information from the building official or appellant prior to issuing a written decision. 113.4 Hearing Officer’s decision. (a) After considering all the testimony and evidence submitted at the hearing, the hearing officer shall issue a written decision to uphold or amend the building official’s order, decision or determination, and the reasons for that decision. The decision of the hearing officer shall be issued within thirty days following completion of the hearing. The decision of the hearing officer shall be final upon service on the appellant, subject only to judicial review as allowed by law. (b) The hearing officer shall consider any written or oral evidence submitted at the hearing consistent with ascertainment of the facts regarding the issues of the appeal. (c) If the hearing officer determines that the building official’s order, decision, or determination should not be upheld as originally given, then the hearing officer shall direct the building official to make any amendments or changes necessary to implement the hearing officer’s decision. The hearing officer shall also give the building official a reasonable deadline to complete such actions. (d) The appellant shall be served with a copy of the hearing officer's written decision within ten calendar days following its issuance. 16.04.225 Section 114 Violations. Section 114 of Chapter 1 of the California Building Code is amended to read: SECTION 114 VIOLATIONS Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 17  Packet Pg. 378 of 607  16 0290186_20250923_ms29 114.1 Unlawful acts. It is unlawful for any person to violate any provision or to fail to comply with any of the requirements of this Chapter or any permits, conditions, or variances granted under this Chapter. Violators shall be subject to any penalty or penalties authorized by law, including but not limited to: administrative enforcement pursuant to Chapters 1.12, 1.16 and 16.62 of the Palo Alto Municipal Code; and criminal enforcement pursuant to Chapter 1.08 of the Palo Alto Municipal Code. Each separate day or any portion thereof during which any violation of this Chapter occurs or continues shall be deemed to constitute a separate offense. When the chief building official determines that a violation of this Chapter has occurred, the chief building official may, in his or her sole discretion, record a notice of pendency of code violation with the Office of the County Recorder stating the address and owner of the property involved. When the violation has been corrected, the chief building official shall issue and record a release of the notice of pendency of code violation. [. . .] 114.5 Criminal enforcement authority. The employee positions designated in this section are authorized to exercise the authority provided in California Penal Code section 836.5 for violations of this Chapter. The designated employee positions are: (1) chief building official, (2) assistant chief building official, (3) building inspection manager, (4) Building Inspector or Building Inspector Specialist as designated by the chief building official and (5) code enforcement officer. 16.04.230 Section 115 Stop Work Order. Section 115 of Chapter 1 of the California Building Code is amended to read: SECTION 115 STOP WORK ORDER 115.1 Authority. Whenever the building official finds any work regulated by this code being performed in a manner that is contrary to the provisions of this code, without a permit, beyond the scope of the issued permit, in violation of the Palo Alto Municipal Code or Zoning Ordinance, or dangerous or unsafe, the building official is authorized to issue a stop work order. 115.2 Issuance. The stop work order shall be in writing and shall be posted in a visible location near the location where the work is being conducted. If the owner or owner’s agent is not on site at the time of posting, a notice advising the reasons for the stop work order issuance shall be hand delivered or mailed first- class to the owner of the property involved, or to the owner’s agent, or to the person doing the work. Upon issuance of a stop work order, the cited work shall immediately cease. The stop work order shall state the reason for the order, the conditions under which the cited work will be permitted to resume, and the Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 18  Packet Pg. 379 of 607  17 0290186_20250923_ms29 name and contact information of the official or agency issuing the order. 115.3 Emergencies. Where an emergency exists, the building official shall not be required to give a written notice prior to stopping the work. 115.4 Unlawful continuance. Any person who continues to engage in any work after having been served with a stop work order, except such work as that person is directed to perform to remove a violation or unsafe condition, shall be guilty of a misdemeanor. 115.5 Removal of posted stop work order. Any person who removes a posted stop work order without written consent of the Building Official shall be guilty of a misdemeanor. 115.6 Response required. Violators receiving a stop work order are required to respond to Planning and Development Services within five (5) business days of the issued notice to receive instructions on how to rescind the order. 115.7 Permit application required. A building permit application with construction or demolition plans and supporting (structural calculations, energy calculations, accessible access) documents must be submitted for approval within twenty (20) working days following response to Planning and Development Services. Plans will be reviewed and correction letters issued or permit application approved by Planning and Development Services. A response to any correction letter must be submitted within fifteen (15) working days of the date of the correction letter. Ten (10) working days will be required to review this second submission and a permit approved for issuance. Permits ready for issuance must be issued within five (5) working days thereafter. All construction must be inspected as work progresses and signed off by all (affected) departments within the permit term limits outlined in Section 105.5.1 or as determined by the building official. 115.8 Stop work order penalty. The Building Official may impose Stop Work Order Penalties in accordance with Section 1.14.050 of this code and/or other applicable law. 16.04.235 Section 202 Definitions. Section 202 of Chapter 2 of the California Building Code is amended to read: […] FLOOR AREA, GROSS. The floor area within the inside perimeter of the exterior walls of the building under consideration, exclusive of vent shafts and courts, without deduction for corridors, stairways, ramps, closets, the thickness of interior walls, columns or other features. The floor area of a building, or portion thereof, not provided with surrounding exterior walls shall be the usable area under the horizontal projection of the roof or floor Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 19  Packet Pg. 380 of 607  18 0290186_20250923_ms29 above. The gross floor area shall not include shafts with no openings or interior courts. For the purposes of Title 18 (Zoning), the definition of “gross floor area” in Section 18.04.030 shall apply. […] FLOOR AREA, NET. The actual occupied area not including unoccupied accessory areas such as corridors, stairways, ramps, toilet rooms, mechanical rooms and closets. For the purposes of Title 18 (Zoning), the definition of “net floor area” in Section 18.04.030 shall apply. […] 16.04.240 Section 502.1 Address identification. Section 502.1 of Chapter 5 of the California Building Code is amended to read: 502.1 Address identification. New and existing buildings shall be provided with approved address identification. The address identification shall be legible and placed in a position that is visible from the street or road fronting the property. Address identification characters shall contrast with their background. Address numbers shall be Arabic numbers or alphabetical letters. Numbers shall not be spelled out. Each character shall be not less than 4 inches (102 mm) high with a minimum stroke width of ½ inch (12.7 mm) unless required to be larger by Section 502.1.2. When required by the fire code official, address identification shall be provided in additional approved locations to facilitate emergency response. Where access is by means of a private road and the building address cannot be viewed from the public way, a monument, pole or other approved sign or means shall be used to identify the structure. Address numbers shall be maintained. 502.1.1 Address illumination. Address identification required by Section 502.1 shall be illuminated. 502.1.2 Address identification size. Address numbers and letters shall be sized as follows: 1. When the structure is between thirty-six (36) and fifty (50) feet from the road or other emergency means of access, a minimum of one-half inch (0.5") stroke by six inches (6") high is required. 2. When the structure is fifty (50) or more feet from the road or other emergency means of access, a minimum of one inch (1") stroke by nine inches (9") high is required. 16.04.250 Reserved. Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 20  Packet Pg. 381 of 607  19 0290186_20250923_ms29 16.04.260 Section 903.2 Automatic sprinkler systems, where required. Section 903.2 of Chapter 9 the California Building Code is amended to read: 903.2 Automatic sprinkler systems, where required. Approved automatic sprinkler systems in new buildings and structures and in existing modified buildings and structures, shall be provided in the locations described in this section. Automatic fire sprinklers shall be installed per the requirements set forth in Sections 903.2.1 through 903.2.18 and as follows, whichever is the more restrictive: 1. An automatic sprinkler system shall be provided throughout all new buildings and structures. Exception: New non-residential occupancies, buildings or structures that do not exceed 350 square feet of building area and contain no plumbing fixtures. 2. An automatic sprinkler system shall be provided throughout all existing buildings when modifications are made that create conditions described in Sections 903.2.1 through 903.2.18, or that create an increase in fire area to more than 3600 square feet or when the addition is equal or greater than 50% of the existing building square footage whichever is more restrictive. 3. An automatic sprinkler system is required in basements when any of the following occur: a. New basements used for storage, utility, occupancy or habitable space regardless of size. b. Existing basements that are altered for the use of storage, utility, occupancy, or habitable space regardless of size. c. Existing basements that are expanded by more than 50%. If the addition or alteration is only the basement, then only the basement is required to be fire sprinkler protected. 4. An automatic sprinkler system shall be installed throughout when either the roof structure and/or exterior wall structure have been removed, altered, and/or replaced by at least 50% of the existing structure. 5. An automatic sprinkler system shall be installed throughout when any change in use or occupancy creates a more hazardous fire/life-safety condition, as determined by the fire code official. 6. All new trash enclosures regardless of size require installation of fire sprinklers (nonresidential only). Exception: A fire extinguishing system will not apply when all of the Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 21  Packet Pg. 382 of 607  20 0290186_20250923_ms29 following conditions are met: a. The trash enclosure including the door(s) and roof are constructed of noncombustible materials. b. The trash enclosure is a stand-alone structure, be a minimum of 20 feet away from adjacent buildings and 10-feet away from property line(s); and c. The enclosure is used exclusively for waste garbage, recyclables, and organize waste/composting contained within the approved trash bins/containers. No outdoor storage is permitted within the trash enclosure. 7. Phone booths and pods when installed in a building equipped with a fire sprinkler system (nonresidential only). 8. Fume hoods when installed in a building equipped with a fire sprinkler system (nonresidential only). Exception: Spaces or areas in telecommunications buildings used exclusively for telecommunications equipment, associated electrical power distribution equipment, batteries and standby engines, provided that those spaces or areas are equipped throughout with an automatic smoke detection system in accordance with Section 907.2 and are separated from the remainder of the building by not less than 1-hour fire barriers constructed in accordance with Section 707 or not less than 2-hour horizontal assemblies constructed in accordance with Section 711, or both. 16.04.270 Section 903.3.1.1 NFPA 13 sprinkler systems. Section 903.3.1.1 of Chapter 9 of the California Building Code is amended to read: 903.3.1.1 NFPA 13 sprinkler systems. Where the provisions of this code require that a building or portion thereof be equipped throughout with an automatic sprinkler system in accordance with this section, sprinklers shall be installed throughout in accordance with NFPA 13 and State and local requirements except as provided in Section 903.3.1.1. 1. For new buildings having no designated use or tenant, the minimum sprinkler design density shall be Ordinary Hazard Group II/1500 square feet. 2. Where future use or tenant is determined to require a higher density, the sprinkler system shall be augmented to meet the higher density. 3. Light hazard occupancy shall be hydraulically designed to a 1500 square feet most remote area or as required by the fire code official Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 22  Packet Pg. 383 of 607  21 0290186_20250923_ms29 4. Laboratory areas within buildings shall be hydraulically designed to Ordinary Hazard II density. 5. Parking areas where mechanical vehicle storage equipment is used shall be hydraulically designed to Extra Hazard II density. 6. In multi-residential apartments, townhomes, and condominiums. 7. In new commercial buildings that will have power micro mobility devices, the fire sprinkler system shall be designed to Ordinary Hazard II. 8. Energy Storage Systems in nonresidential buildings shall comply with one of the following: a. ESS units with a maximum stored energy capacity of 50 kWh, as described in Section 1207.5.1 shall be designed with a minimum density of 0.40 gpm/ft2 (1.14 L/min) based over the area of the room or 2,500 square-foot design area, whichever is smaller. b. ESS units (groups) exceeding 50 kWh shall use a density based on large- scale fire testing complying with Section 1207.1.7. 16.04.280 Section 903.3.1.2 NFPA 13R sprinkler systems. Section 903.3.1.2 of Chapter 9 of the California Building Code is amended to read: 903.3.1.2 NFPA 13R sprinkler systems. Where allowed in buildings of Group R Occupancies, automatic sprinkler systems shall be installed throughout in accordance with NFPA 13 and State and local standards. 16.04.290 Section 903.3.1.3 NFPA 13D sprinkler systems. Section 903.3.1.3 of Chapter 9 of the California Building Code is amended to read: 903.3.1.3 NFPA 13D sprinkler systems. Where allowed, automatic sprinkler systems installed in one-and two-family detached dwellings shall be installed throughout in accordance with NFPA 13D and State and local standards. Fire sprinkler protection is required under rear covered patios extending 4 feet perpendicular from the exterior of the structure. 16.04.300 Section 903.3.1.3.1 Increase in fire sprinkler design criteria. Section 903.3.1.3.1 of Chapter 9 of the California Building Code is added to read: 903.3.1.3.2 Increase in fire sprinkler design criteria. Structures determined by the fire code official to have higher firefighting hazardous conditions or located in the Wildland- Urban Interface Fire Area shall have an increase in fire sprinkler design criteria as determined by the fire code official. Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 23  Packet Pg. 384 of 607  22 0290186_20250923_ms29 16.04.310 Section 903.4.4 Floor control valves. Section 903.4.4 of Chapter 9 of the California Building Code is amended to read: 903.4.4 Floor control valves. Automatic sprinkler systems serving buildings two (2) or more stories in height shall have valves installed so as to control the system independently on each floor including basements. 16.04.320 Section 905.3.1 Height. Section 905.3.1 of the California Building Code is amended to read: 905.3.1 Height. A Class I standpipe system shall be installed in buildings where the roof edge/parapet is greater than 27 feet above the lowest level of fire apparatus access roadway and in below grade levels. 16.04.330 Section 907.2.11.2.4 Smoke alarms. Section 907.2.11.2.4 of the California Building Code is amended to read: 907.2.11.2.4 Smoke alarms. Smoke alarms shall be tested and maintained in accordance with the manufacturer's instructions. Smoke alarms that no longer function or are 10 years or older from the date of installation shall be replaced. 16.04.340 Section 909.20.7 Smoke control systems schedule. Section 909.20.7 is added to the California Building Code to read as follows: 909.20.7 Smoke control systems schedule. A routine maintenance and operational testing program shall be initiated immediately after the smoke control system has passed the acceptance tests. A written schedule for routine maintenance and operational testing shall be established and both shall occur at least annually. 16.04.345 Section 915.6 Maintenance Section 915.6 of the California Building Code is amended to read: 915.6 Maintenance. Carbon monoxide alarms and carbon monoxide detection systems shall be maintained in accordance with NFPA 72. Carbon monoxide alarms and carbon monoxide detectors that become inoperable or begin producing end-of-life signals or are 10 years or older shall be replaced. 16.04.350 Section 1008.3 Illumination required by an emergency electrical system. Section 1008.3 of the California Building Code is amended to read as follows: Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 24  Packet Pg. 385 of 607  23 0290186_20250923_ms29 1008.3 Illumination required by an emergency electrical system. In the event of power supply failure, an emergency electrical system shall automatically illuminate all of the following areas: 1. In rooms or spaces that require two or more exits or access to exits: 1.1 Aisles. 1.2 Corridors. 1.3 Exit access stairways and ramps. 2. In buildings that require two or more exits or access to exits: 2.1 Interior exit access stairways and ramps. 2.2 Interior and exterior exit stairways and ramps. 2.3 Exit passageways. 2.4 Vestibules and areas on the level of discharge used for exit discharge in accordance with Section 1028.2. 2.5 Exterior landings as required by Section 1010.1.5 for exit doorways that lead directly to the exit discharge. 2.6 Group I-2 exit discharge stairways, ramps, aisles, walkways and escalators leading to a public way or to a safe dispersal area in accordance with Section 1028.5. 3. In other rooms and spaces: 3.1. Electrical equipment rooms. 3.2. Fire command centers. 3.3. Fire pump rooms. 3.4. Generator rooms. 3.5. Public restrooms. 16.04.360 Section 1031.2 Where required. Section 1031.2 of Chapter 10 of the California Building Code is amended to read: 1031.2 Where required. In addition to the means of egress required by this chapter, emergency escape and rescue openings shall be provided in Group R occupancies. Basements and sleeping rooms below the fourth story above grade plane shall have not fewer than one emergency escape and rescue opening in accordance with this section. Where basements contain one or more sleeping rooms, an emergency escape and rescue opening shall be required in each sleeping room but shall not be required in adjoining areas of the basement. Such openings shall open directly into a public way or to a yard or court that opens to a public way or to an egress balcony that leads to a public way. Exceptions: 1. In Group R-1 and R-2 occupancies constructed of Type I, Type IIA, Type IIIA or Type IV construction equipped throughout with an approved automatic sprinkler system in accordance with Section 903.3.1.1. Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 25  Packet Pg. 386 of 607  24 0290186_20250923_ms29 2. Group R-2.1 occupancies meeting the requirements for delayed egress in accordance with Section 1010.2.13 may have operable windows that are breakable in sleeping rooms permanently restricted to a maximum of 4-inch open position. 3. Emergency escape and rescue openings are not required from basements or sleeping rooms that have an exit door or exit access door that opens directly into a public way or to a yard, court or exterior egress balcony that leads to a public way. 4. Storm shelters and basements used only to house mechanical equipment not exceeding a total floor area of 200 square feet (18.58 m2) 16.04.370 Reserved. 16.04.380 Section 1205.3.4 Roof guards at courts. Section 1205.3.4 of Chapter 12 of the California Building Code is added to read: 1205.3.4 Roof guards at courts. Roof openings into courts where not bounded on all sides by walls shall be protected with guardrails. The top of the guards shall not be less than 42 inches in height. Required guards shall not have openings that allow passage of a sphere twelve inches (12) in diameter from the walking surface to the required guard height. Exception: Where the roof opening is greater than 600 square feet in area. 16.04.390 Section 1208.6 Dwelling unit and congregate residence superficial floor area. Section 1208.6 of Chapter 12 of the California Building Code is added to read: 1208.6 Dwelling unit and congregate residence superficial floor area. Every dwelling unit and congregate residence shall have at least one room which shall have not less than 120 square feet of superficial floor area. Every room which is used for both cooking and living or both living and sleeping purposes shall have not less than 144 square feet of superficial floor area. Every room used for sleeping purposes shall have not less than 70 square feet of superficial floor area. When more than two persons occupy a room used for sleeping purposes the required superficial floor area shall be increased at the rate of 50 square feet for each occupant in excess of two. Guest rooms with cooking shall contain the combined required superficial areas of a sleeping and a kitchen, but not less than 144 square feet. Other habitable rooms shall be not less than 70 square feet. Notwithstanding any provision of this Section, children under the age of six shall not be counted for purposes of determining whether a family with minor children Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 26  Packet Pg. 387 of 607  25 0290186_20250923_ms29 complies with the provisions of this Code. For the purposes of this section, "superficial floor area" means the net floor area within the enclosing walls of the room in which the ceiling height is not less than seven feet six inches, excluding built-in equipment such as wardrobes, cabinets, kitchen units, or fixtures which are not readily removable. 16.04.400 Section 1503.2.1 Locations. Section 1503.2.1 of Chapter 15 of the California Building Code is amended to read: 1503.2.1 Locations. Flashing shall be installed at wall and roof intersections, gutters, wherever there is a change in roof slope or direction, and around roof openings. Where flashing is of metal, the metal shall be corrosion resistant with a thickness of not less than 0.019 inches (0.483 mm) (e.g. no. 26 galvanized sheet) and shall be primed and painted. 16.04.410 Section 1612.1.1 Palo Alto Flood Hazard Regulations. Section 1612.1.1 of Chapter 16 of the California Building Code is added to read: 1612.1.1 Palo Alto Flood Hazard Regulations. Notwithstanding the provisions of Section 1612.1, all construction or development within a flood hazard area(areas depicted as a Special Flood Hazard Area on Flood Insurance Rate Maps published by the Federal Emergency Management Agency) shall comply with the City of Palo Alto Flood Hazard Regulations (Palo Alto Municipal Code Chapter 16.52). Where discrepancies exist between the requirements of this code and said regulations, the more stringent requirements shall apply. 16.04.420 Section 1613.8 Suspended ceilings. Section 1613.8 of Chapter 16 of the California Building Code is added to read: 1613.8 Suspended ceilings. Minimum design and installation standards for suspended ceilings shall be determined in accordance with the requirements of Section 2506.2.1 of this Code and this section. 1613.8.1 Scope. This part contains special requirements for suspended ceilings and lighting systems. Provisions of Section 13.5.6 of ASCE 7 shall apply except as modified herein. 1613.8.2 General. The suspended ceilings and lighting systems shall be limited to 6 feet (1828 mm) below the structural deck unless the lateral bracing is designed by a licensed engineer or architect. 1613.8.3 Sprinkler heads. All sprinkler heads (drops) except fire-resistance-rated Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 27  Packet Pg. 388 of 607  26 0290186_20250923_ms29 floor/ceiling or roof/ceiling assemblies, shall be designed to allow for free movement of the sprinkler pipes with oversize rings, sleeves, or adaptors through the ceiling tile. Sprinkler heads and other penetrations shall have a 2-inch (50mm) oversize ring, sleeve, or adapter through the ceiling tile to allow for free movement of at least 1 inch (25mm) in all horizontal directions. Alternatively, a swing joint that can accommodate 1 inch (25 mm) of ceiling movement in all horizontal directions is permitted to be provided at the top of the sprinkler head extension. Sprinkler heads penetrating fire-resistance-rated floor/ceiling or roof/ceiling assemblies shall comply with Section 714 of this Code. 1613.8.4 Special requirements for means of egress. Suspended ceiling assemblies located along means of egress serving an occupant load of 30 or more and at lobbies accessory to Group A Occupancies shall comply with the following provisions. 1613.8.4.1 General. Ceiling suspension systems shall be connected and braced with vertical hangers attached directly to the structural deck along the means of egress serving an occupant load of 30 or more and at lobbies accessory to Group A Occupancies. Spacing of vertical hangers shall not exceed 2 feet (610 mm) on center along the entire length of the suspended ceiling assembly located along the means of egress or at the lobby. 1613.8.4.2 Assembly device. All lay-in panels shall be secured to the suspension ceiling assembly with two hold-down clips minimum for each tile within a 4-foot (1219 mm) radius of the exit lights and exit signs. 1613.8.4.3 Emergency systems. Independent supports and braces shall be provided for light fixtures required for exit illumination. Power supply for exit illumination shall comply with the requirements of Section 1008.3 of this Code. 1613.8.4.4 Supports for appendage. Separate support from the structural deck shall be provided for all appendages such as light fixtures, air diffusers, exit signs, and similar elements. 16.04.430 Reserved 16.04.440 Section 1705.3 Concrete construction. Section 1705.3 of Chapter 17 of the California Building Code is amended to read: 1705.3 Concrete construction. The special inspections and tests of concrete construction shall be as required by this section and Table 1705.3. Exceptions: Special inspections and tests shall not be required for: 1. Isolated spread concrete footings of buildings three stories or less Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 28  Packet Pg. 389 of 607  27 0290186_20250923_ms29 above grade plane that are fully supported on earth or rock, where the structural design of the footing is based on a specified compressive strength, f’c, no greater than 2,500 pound per square inch (psi) (17.2 MPa). 2. Continuous concrete footings supporting walls of buildings three stories or less above grade plane that are fully supported on earth or rock where: 2.1. The footings support walls of light-frame construction; 2.2. The footings are designed in accordance with Table 1809.7; or 2.3. The structural design of the footing is based on a specified compressive strength, f ′c, no greater than 2,500 pounds per square inch (psi) (17.2 MPa), regardless of the compressive strength specified in the construction documents or used in the footing construction. 3. Nonstructural concrete slabs supported directly on the ground, including pre- stressed slabs on grade, where the effective pre-stress in the concrete is less than 150 psi (1.03 MPa). 4. Concrete foundation walls constructed in accordance with Table 1807.1.6.2. 5. Concrete patios, driveways and sidewalks, on grade. 16.04.450 Section 1803.2 Investigations required. Section 1803.2 of Chapter 18 of the California Building Code is amended to read: 1803.2 Investigations required. Geotechnical investigations shall be conducted in accordance with Sections 1803.3 through 1803.5 Exceptions: 1. The building official or designee shall be permitted to waive the requirement for a geotechnical investigation where satisfactory data from adjacent areas is available that demonstrates an investigation is not necessary for any of the conditions in Sections 1803.5.1 through 1803.5.6 and Sections 1803.5.10 and 1803.5.11. 2. Light-frame construction building utilizing the prescriptive continuous footings per Table 1809.7 amended in section 16.04.470. For addition, the engineer of record shall certify in writing that the existing foundation system matches the proposed foundation system. 3. Accessories and minor additions may be exempted by the Building Official or designee. Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 29  Packet Pg. 390 of 607  28 0290186_20250923_ms29 16.04.460 Section 1803.5.11 Seismic design categories C through F. Section 1803.5.11 of Chapter 18 of the California Building Code is amended to read: Section 1803.5.11 Seismic design categories C through F. For structures assigned to Seismic Design Category C, D, E or F, a geotechnical investigation shall be conducted, and shall include an evaluation of all of the following potential geologic and seismic hazards: 1. Slope instability. 2. Liquefaction. 3. Total and differential settlement. 4. Surface displacement due to faulting or seismically induced lateral spreading or lateral flow. Exception: Refer to section 1803.2 exception. 16.04.470 Section 1809.7 Prescriptive footings for light-frame construction. Section 1809.7 of Chapter 18 of the California Building Code is amended to read: 1809.7 Prescriptive footings for light-frame construction. Where a specific design is not provided, concrete or masonry-unit footings supporting walls of light-frame construction shall be permitted to be designed in accordance with Table 1809.7. TABLE 1809.7 Prescriptive Footings Supporting Walls of Light-Frame Construction abcd Number of Floors Supported by the Footing e Thickness of Foundation Wall (inches) Width of Footing (inches) Thickness of Footing (inches) Depth of Foundation Below Natural Surface of Ground or Finish Grade (inches) 1 & 2 8 15 8 20 3 8 18 8 30 Group U Occupancies 8 12 8 12 ADU Conversionsf 8 12 8 12 a. Ground under the floor shall be permitted to be excavated to elevation of footing. b. Interior stud-bearing walls shall be permitted to be supported by isolated footings. Footing width and length shall be twice the width shown in this table, and footings shall be spaced not more than 6 feet on center. c. See Section 1905 for additional requirements for concrete footings of Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 30  Packet Pg. 391 of 607  29 0290186_20250923_ms29 structures assigned to Seismic Design Category C, D, E or F. d. All foundations as required in the above Table shall be continuous and have a minimum of three #4 bars of reinforcing steel, except for one story, detached accessory buildings of Group U occupancy where two bars are required. e. Footings shall be permitted to support a roof in addition to the stipulated number of floors. Footings supporting roof only shall be as required for supporting one floor. f. If existing detached accessory building is being converted to an Accessory Dwelling Unit (ADU) and the existing foundation is being utilized, then a designer, architect or engineer shall provide a letter that the existing foundation complies with the conditions above and is deemed structurally sound. 16.04.480 Section 1809.8 Plain concrete footings. Section 1809.8 of Chapter 18 of the California Building Code is deleted. 16.04.490 Section 1901.2 Plain and reinforced concrete. Section 1901.2 of Chapter 19 of the California Building Code is amended to read: 1901.2 Plain and reinforced concrete. Structural concrete shall be designed and constructed in accordance with the requirements of this chapter and ACI 318 as amended in section 1905 of this code and PAMC 16.14.240. Except for the provisions of Sections 1904 and 1907, the design and construction of slabs on grade shall not be governed by this chapter unless they transmit vertical loads or lateral forces from other parts of the structure to the soil. 16.04.500 Section 1905.6.2 Seismic Design Categories C, D, E and F. Section 1905.6.2 of Chapter 19 of the California Building Code is amended to read: 1905.6.2 Seismic Design Categories C, D, E and F. Structures assigned to Seismic Design Category C, D, E or F shall not have elements of structural plain concrete, except as follows: 1. Left intentionally blank. 2. Isolated footings of plain concrete supporting pedestals or columns are permitted, provided the projection of the footing beyond the face of the supported member does not exceed the footing thickness. 3. Plain concrete footings supporting walls are permitted, provided the footings have at least three continuous longitudinal reinforcing bars not smaller than No. 4, with a total area of not less than 0.002 times the gross cross-sectional area of the footing except for one story, detached accessory buildings of Group U occupancy where Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 31  Packet Pg. 392 of 607  30 0290186_20250923_ms29 two bars are required. A minimum of one bar shall be provided at the top and bottom of the footing. Continuity of reinforcement shall be provided at corners and intersections. 16.04.510 SECTION 1906 FOOTINGS FOR LIGHT-FRAME CONSTRUCTION Section 1906 of Chapter 19 of the California Building Code is deleted. 16.04.520 Section 1906.1 Plain concrete footings. Section 1906.1 of Chapter 19 of the California Building Code is deleted. 16.04.530 Section 1907.1 Structural slabs-on-ground. Section 1907.1 of Chapter 19 of the California Building Code is amended to read: 1907.1 Structural slabs-on-ground. Structural concrete slabs-on-ground shall comply with all applicable provisions of this chapter. Slabs-on-ground shall be considered structural concrete where required by ACI 318 or where designed to transmit either of the following: 1. Vertical loads or lateral forces from other parts of the structure to the soil. 2. Vertical loads or lateral forces from other parts of the structure to foundations. 3. Structural slabs-on-ground shall have 6x6-10/10 wire mesh or equal at mid- height. 16.04.535 Section 1907.2 Nonstructural slabs-on-ground. Section 1907.2 of Chapter 19 of the California Building Code is amended to read: 1907.2 Nonstructural slabs-on-ground. Nonstructural slabs-on-ground shall be required to comply with Sections 1904.2, 1907.3 and 1907.4. Portions of the nonstructural slabs-on-ground used to resist uplift forces or overturning shall be designed in accordance with accepted engineering practice throughout the entire portion designated as dead load to resist uplift forces or overturning. Nonstructural slabs-on-ground shall have 6x6-10/10 wire mesh or equal at mid- height. 16.04.540 Reserved 16.04.550 Reserved Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 32  Packet Pg. 393 of 607  31 0290186_20250923_ms29 16.04.560 Section 2308.10.4 Braced wall panel construction. Section 2308.10.4 of Chapter 23 of the California Building Code is amended to read: 2308.10.4 Braced wall panel construction. For Methods DWB, WSP, SFB, PBS, PCP and HPS, each panel must be not less than 48 inches (1219 mm) in length, covering three stud spaces where studs are spaced 16 inches (406 mm) on center and covering two stud spaces where studs are spaces 24 inches (610 mm) on center. Braced wall panels less than 48 inches (1219 mm) in length shall not contribute toward the amount of required bracing. Braced wall panels that are longer than the required length shall be credited for their actual length. Vertical joints of panel sheathing shall occur over studs and adjacent panel joints shall be nailed to common framing members. Horizontal joints shall occur over blocking or other framing equal in size to the studs except where waived by the installation requirements for the specific sheathing materials. Sole plates shall be nailed to the floor framing in accordance with Section 2308.10.7 and top plates shall be connected to the framing above in accordance with Section 2308.10.7.2. Where joists are perpendicular to braced wall lines above, blocking shall be provided under and in line with the braced wall panels. 16.04.570 Section 2308.10.5 Alternative bracing. Section 2308.10.5 of Chapter 23 of the California Building Code is amended to read: 2308.10.5 Alternative bracing. An alternate braced wall (ABW) or a portal frame with hold-downs (PFH) described in this section is permitted to substitute for a 48-inch (1219 mm) braced wall panel of Method DWB, WSP, SFB, PCP or HPS. 16.04.580 TABLE 2308.10.1 WALL BRACING REQUIREMENTS. Footnote “b” of TABLE 2308.10.1 of Chapter 23 of the California Building Code is amended to read: b. See section 2308.10.3 for full description of bracing methods. Method GB is prohibited in Seismic Design Categories D & E. 16.04.590 TABLE 2308.10.3(1) BRACING METHODS. TABLE 2308.10.3(1) Bracing Methods of Chapter 23 of the California Building Code is amended by adding footnote “b” and footnote “b” superscript to METHODS, MATERIAL column title as follows: TABLE 2308.10.3(1) BRACING METHODS METHODS, MATERIAL b MINIMUM THICKNESS FIGURE a CONNECTION CRITERIA Fasteners Spacing Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 33  Packet Pg. 394 of 607  32 0290186_20250923_ms29 b. Method GB is prohibited in Seismic Design Categories D & E. 16.04.600 Section 2308.10.9 Attachment of sheathing. Section 2308.10.9 of Chapter 23 of the California Building Code is amended to read: 2308.10.9 Attachment of sheathing. Fastening of braced wall panel sheathing shall not be less than that prescribed in Table 2308.10.1 or 2304.10.2. Wall sheathing shall not be attached to framing members by adhesives. Staple fasteners in Table 2304.10.2 shall not be used to resist or transfer seismic forces in structures assigned to Seismic Design Category D, E, or F unless the allowable shear values are substantiated by cyclic testing and approved by the Building Official or designee. All braced wall panels shall extend to the roof sheathing and shall be attached to parallel roof rafters or blocking above with framing clips (18 gauge minimum) spaced at maximum 24 inches on center with four 8d nails per leg (total eight- 8d nails per clip). Braced wall panels shall be laterally braced at each top corner and at maximum 24-inch intervals along the top plate of discontinuous vertical framing. 16.04.610 SECTION 2505 SHEAR WALL CONSTRUCTION. Section 2505 Chapter 25 of the California Building Code is deleted in its entirety including its subsections. 16.04.620 Reserved 16.04.630 Chapter 31B Public Pools. Chapter 31B of the California Building Code has been adopted in its entirety. 16.04.640 Section 3304.1 Excavation and fill. Section 3304.1 of Chapter 33 of the California Building Code is amended to read: 3304.1 Excavation and fill. Excavation and fill for buildings and structures shall be constructed or protected so as not to endanger life or property. Stumps and roots shall be removed from the soil to a depth of not less than 12 inches (305mm) below the surface of the ground in the area to be occupied by the building. Wood forms that have been used in placing concrete, if within the ground or between foundation sills and the ground, shall be removed before a building is occupied or used for any purpose. Wooden stakes shall not be embedded in concrete. Before completion, loose or casual wood shall be removed from direct contact with the ground under the building. Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 34  Packet Pg. 395 of 607  33 0290186_20250923_ms29 SECTION 2. Chapter 16.19, California Historical Building Code and Existing Building Code, of Title 16 (Building Regulations) of the Palo Alto Municipal Code is repealed in its entirety and readopted to read as follows: CHAPTER 16.19 CALIFORNIA HISTORICAL BUILDING CODE, CALIFORNIA CODE OF REGULATIONS, TITLE 24, PART 8 and CALIFORNIA EXISTING BUILDING CODE, CALIFORNIA CODE OF REGULATIONS, TITLE 24, PART 10 Sections 16.19.010 2025 California Historical Building Code, Title 24, Part 8 adopted. 16.19.020 2025 California Existing Building Code, Title 24, Part 10 adopted and amended. 16.19.030 Cross - References to California Existing Building Code. 16.19.040 Local Amendments. 16.19.050 101.2.1 Appendices. 16.19.060 Administration & Enforcement of 2025 California Existing Building Code 16.19.070 Adoption of 2025 California Existing Building Code Chapter 1 , Division II – Scope and Administration 16.19.080 Section 101.1 Title. 16.19.090 Section 324 Dwelling unit and congregate residence superficial floor area. 16.19.100 Section 503.21 Suspended ceiling systems. 16.19.110 Section 503.22 Mechanical and electrical equipment in seismic design categories D, E or F. 16.19.120 Section 405.2.3.1 Seismic evaluation and design procedures for repairs. 16.19.010 2025 California Historical Building Code, Title 24, Part 8 adopted. The California Historical Building Code, 2025 Edition, Title 24, Part 8 (authorized by Health and Safety Code Sections 18950 through 18961), which provides alternative building regulations for the rehabilitation, preservation, restoration, or relocation of designated historic buildings, is adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein. One copy of the California Historical Building Code, 2025 Edition, has been filed for use and examination of the public in the Office of the Chief Building Official of the City of Palo Alto. 16.19.020 2025 California Existing Building Code, Title 24, Part 10 adopted and amended. Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 35  Packet Pg. 396 of 607  34 0290186_20250923_ms29 The California Existing Building Code, 2025 Edition, Title 24, Part 10 of the California Code of Regulations, which provides alternative building regulations for the rehabilitation, preservation restoration or relocation of existing buildings, together with those omissions, amendments, exceptions, and additions thereto, is adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein. One copy of the California Existing Building Code, 2025 Edition, has been filed for use and examination of the public in the Office of the Chief Building Official of the City of Palo Alto. 16.19.030 Cross - References to California Existing Building Code. The provisions of this Chapter contain cross-references to the provisions of the California Existing Building Code, 2025 Edition, in order to facilitate reference and comparison to those provisions. 16.19.040 Local Amendments. The provisions of this Chapter shall constitute local amendments to the cross-referenced provisions of the California Existing Building Code, 2025 Edition, and shall be deemed to replace the cross- referenced sections of said Code with the respective provisions set forth in this Chapter. 16.19.050 101.2.1 Appendices. Section 101.2.1 of Chapter 1 of the California Existing Building Code is amended to read: 2025 California Existing Building Code and International Existing Building Code Appendix Chapters Adopted. The following Appendix Chapters of the California Existing Building Code (CEBC), 2025 Edition, and International Existing Building Code (IEBC), 2024 Edition, are adopted and hereby incorporated in this Chapter be reference and made a part hereof the same as if fully set forth herein: A. CEBC Appendix A1 – Seismic Strengthening Provisions for Unreinforced Masonry Bearing Wall Buildings B. CEBC Appendix Chapter A2 – Earthquake Hazard Reduction in Existing Reinforced Concrete and Reinforced Masonry Wall Buildings with Flexible Diaphragms C. CEBC Appendix A3 – Prescriptive Provisions for Seismic Strengthening of Cripple Walls and Sill Plate Anchorage of Light, Wood-Frame Residential Buildings D. CEBC Appendix A4 – Earthquake Risk Reduction in Wood-Frame Residential Buildings with Soft, Weak or Open Front Walls Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 36  Packet Pg. 397 of 607  35 0290186_20250923_ms29 E. CEBC Appendix A5 – Referenced Standards 16.19.060 Administration & Enforcement of 2025 California Existing Building Code Administration and enforcement of this code shall be governed by Chapter 1, Division II of the 2025 California Building Code as amended by Palo Alto Municipal Code Chapter 16.04. 16.19.070 Adoption of 2025 California Existing Building Code Chapter 1 , Division II – Scope and Administration Chapter 1, Division II, Parts 1 and 2 of the 2025 California Existing Building Code is adopted by the City of Palo Alto to supplement, to the extent it does not conflict with, Chapter 1, Division II of the 2025 California Building Code, as amended. 16.19.080 Section 101.1 Title. Section 101.1 of Chapter 1 of the California Existing Building Code is amended to read: 101.1 Title. These regulations shall be known as the Existing Building Code of City of Palo Alto, hereinafter referred to as “this code.” 16.19.090 Section 324 Dwelling unit and congregate residence superficial floor area. Section 324 of Chapter 3 of the California Existing Building Code is added to read: 324 Dwelling unit and congregate residence superficial floor area. Every dwelling unit and congregate residence shall have at least one room which shall have not less than 120 square feet of superficial floor area. Every room which is used for both cooking and living or both living and sleeping purposes shall have not less than 144 square feet of superficial floor area. Every room used for sleeping purposes shall have not less than 70 square feet of superficial floor area. When more than two persons occupy a room used for sleeping purposes the required superficial floor area shall be increased at the rate of 50 square feet for each occupant in excess of two. Guest rooms with cooking shall contain the combined required superficial areas of a sleeping and a kitchen, but not less than 144 square feet. Other habitable rooms shall be not less than 70 square feet. Notwithstanding any provision of this Section, children under the age of six shall not be counted for purposes of determining whether a family with minor children complies with the provisions of this Code. For the purposes of this section, "superficial floor area" means the net floor area within the enclosing walls of the room in which the ceiling height is not less than seven feet six inches, excluding built-in equipment such as wardrobes, cabinets, Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 37  Packet Pg. 398 of 607  36 0290186_20250923_ms29 kitchen units, or fixtures which are not readily removable. 16.19.100 Section 503.21 Suspended ceiling systems. Section 503.21 of Chapter 5 the California Existing Building Code is added to read: 503.21 Suspended ceiling systems. In existing buildings or structures, when a permit is issued for alterations or repairs, the existing suspended ceiling system within the area of the alterations or repairs shall comply with ASCE 7-22 Section 13.5.6. 16.19.110 Section 503.22 Mechanical and electrical equipment in seismic design categories D, E or F. Section 503.22 of Chapter 5 of the California Existing Building Code is added to read: 503.22 Mechanical and electrical equipment in seismic design categories D, E or F. In existing buildings or structures, when a permit is issued for alteration or repairs, the existing mechanical and electrical equipment on the area of the roof shall comply with ASCE 7-22 Section 13.4 Nonstructural Component Anchorage. 16.19.120 Section 405.2.3.1 Seismic evaluation and design procedures for repairs. Section 405.2.3.1 of Chapter 5 of the California Existing Building Code is amended to read: 405.2.3.1 Evaluation and design procedures. The building shall be evaluated by a registered design professional, and the evaluation findings shall be submitted to the code official. The evaluation shall establish whether the damaged building, if repaired to its pre-damage state, would comply with the provisions of the California Building Code for load combinations that include wind or earthquake effects, except that the seismic forces shall be reduced seismic forces. Evaluation for earthquake loads shall be required if the substantial structural damage was caused by or related to earthquake effects or if the building is in Seismic Design Category C, D, E or F. The seismic evaluation and design shall be based on the procedures specified in the building code, ASCE 41 Seismic Evaluation and Upgrade of Existing Buildings. The procedures contained in Appendix A of the International Existing Building Code (IEBC) shall be permitted to be used as specified in Section 405.2.3.1. Wind loads for this evaluation shall be those prescribed in Section 1609. 405.2.3.1.1 CEBC level seismic forces. When seismic forces are required to meet the building code level, they shall be one of the following: 1. One hundred percent of the values in the building code. The R factor used for analysis in accordance with Chapter 16 of the building code shall be the R factor specified for structural systems classified as Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 38  Packet Pg. 399 of 607  37 0290186_20250923_ms29 "Ordinary" unless it can be demonstrated that the structural system satisfies the proportioning and detailing requirements for systems classified as "intermediate" or "special". 2. Forces corresponding to BSE-1 and BSE-2 Earthquake Hazard Levels defined in ASCE 41. Where ASCE 41 is used, the corresponding performance levels shall be those shown in Table 405.2.3.1. 3. Forces corresponding to BSE-1 and BSE-2 Earthquake Hazard Levels defined in ASCE 41. Where ASCE 41 is used, the corresponding performance levels shall be those shown in Table 405.2.3.1. Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 39  Packet Pg. 400 of 607  38 0290186_20250923_ms29 TABLE 405.2.3.1 ASCE 41 PERFORMANCE LEVELS RISK CATEGORY (BASED ON CBC TABLE 1604.5) PERFORMANCE LEVEL FOR USE WITH ASCE 41 BSE-1 EARTHQUAKE HAZARD LEVEL PERFORMANCE LEVEL FOR USE WITH ASCE 41 BSE-2 EARTHQUAKE HAZARD LEVEL * I Life Safety (LS) Collapse Prevention (CP) II Life Safety (LS) Collapse Prevention (CP) III Damage Control Limited Safety IV Immediate Occupancy (IO) Life Safety (LS) * Only applicable when Tier 3 procedure is used. 405.2.3.1.2 Reduced CEBC level seismic forces. When seismic forces are permitted to meet reduced building code levels, they shall be one of the following: 1. Seventy-five percent of the forces prescribed in the building code. The R factor used for analysis in accordance with Chapter 16 of the building code shall be the R factor as specified in Section 405.2.3.1.1. 2. In accordance with the California Existing Building Code and applicable chapters in Appendix A of the International Existing Building Code, as specified in Items (a.) through (e.) below. Structures or portions of structures that comply with the requirements of the applicable chapter in Appendix A shall be deemed to comply with the requirements for reduced building code force levels. a. The seismic evaluation and design of unreinforced masonry bearing wall buildings in Risk Category I or II are permitted to be based on the procedures specified in CEBC Appendix ChapterA1. b. Seismic evaluation and design of the wall anchorage system in reinforced concrete and reinforced masonry wall buildings with flexible diaphragms in Risk Category I or II are permitted to be based on the procedures specified in IEBC Appendix Chapter A2. c. Seismic evaluation and design of cripple walls and sill plate anchorage in residential buildings of light-frame wood construction in Risk Category I or II are permitted to be based on the procedures specified in CEBC Appendix Chapter A3 d. Seismic evaluation and design of soft, weak, or open-front wall conditions in multi-unit residential buildings of wood construction in Risk Category I or II are permitted to be based on the procedures specified in CEBC Appendix Chapter A4. Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 40  Packet Pg. 401 of 607  39 0290186_20250923_ms29 e. Seismic evaluation and design of concrete buildings and concrete with masonry infill buildings in all risk categories are permitted to be based on the procedures specified in IEBC Appendix Chapter A5. Those associated with the BSE-1 Earthquake Hazard Level defined in ASCE 41 and the performance level as shown in Table 405.2.3.1. Where ASCE 41 is used, the design spectral response acceleration parameters SXS and SX1 shall not be taken less than seventy-five percent of the respective design spectral response acceleration parameters SDS and SD1 defined by the California Building Code and its reference standards. SECTION 3. The Council adopts the findings for local amendments to the California Building Code, 2025 Edition, attached hereto as Exhibit “A” and incorporated herein by reference. SECTION 4. The Council adopts the findings for local amendments to the California Existing Building Code, 2025 Edition, attached hereto as Exhibit “B” and incorporated herein by reference. SECTION 3. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it would have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. SECTION 4. The Council finds that to the extent they affect residential units, the changes or modifications to the California Building Code (Title 24, Part 2) and the California Existing Building Code (Title 24, Part 10) adopted by this ordinance are substantially equivalent to changes or modifications that were previously filed by the governing body of the City and were in effect as of September 30, 2025, and are therefore exempt from the moratorium on new residential building standards imposed by Assembly Bill 130 (2025). SECTION 5. The Council finds that this ordinance is exempt from the provisions of the California Environmental Quality Act (“CEQA”), pursuant to Section 15061 of the CEQA Guidelines, because it can be seen with certainty that there is no possibility that the amendments herein adopted will have a significant effect on the environment. // // // // // Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 41  Packet Pg. 402 of 607  40 0290186_20250923_ms29 SECTION 6. This Ordinance shall be effective on the thirty-first day after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: ____________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: ____________________________ ____________________________ City Attorney or Designee City Manager ____________________________ Director of Planning and Development Services ____________________________ Director of Administrative Services Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 42  Packet Pg. 403 of 607  41 0290186_20250923_ms29 Exhibit A FINDINGS FOR LOCAL AMENDMENTS TO CALIFORNIA BUILDING CODE, TITLE 24, PART 2, VOLUMES 1 AND 2 Section 17958 of the California Health and Safety Code provides that the City may make changes to the provisions of the California Building Standards Code. Sections 17958.5 and 17958.7 of the Health and Safety Code require that for each proposed local change to those provisions of the California Building Standards Code which regulate buildings used for human habitation, the City Council must make findings supporting its determination that each such local change is reasonably necessary because of local climatic, geological, or topographical conditions. Local building regulations having the effect of amending the uniform codes, which were adopted by the City prior to November 23, 1970, were unaffected by the regulations of Sections 17958, 17958.5 and 17958.7 of the Health and Safety Code. Therefore, amendments to the uniform codes which were adopted by the City Council prior to November 23, 1970 and have been carried through from year to year without significant change, need no required findings. Also, amendments to provisions not regulating buildings used for human habitation do not require findings. Code: California Building Code, Title 24, Part 2, Volumes 1 and 2 Chapter(s), Section(s), Table(s), Appendices Title Added Amended Deleted Justification (See below for keys) Ch. 1, Div. II SCOPE OF ADMINISTRATION  A Part 1 Scope of Application   A Part 2 Administration and Enforcement   A 101.1 Title  A 101.2.1 Appendices  A 101.4 Referenced codes  A 101.4.9 Historical Buildings  A 101.4.10 Electrical  A 101.4.11 Residential Buildings  A 101.4.12 Green Building Standards  A 101.4.13 International Swimming and Spa Code  A 103.1 Creation of enforcement agency  A 103.2 Appointment  A 103.3 Deputies  A 104.2.4.1 Flood hazard area  C, G, T 104.3.1 Determination of substantially improved or substantially damaged existing buildings and structures in flood hazard zones  C, G, T Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 43  Packet Pg. 404 of 607  42 0290186_20250923_ms29 105.2 Work exempt from permit  A, G, T 105.3.2 Time limitation of applications  A 105.5 Expiration  A 105.5.1 Term limits for permits  A 106.1 Live load posted  G , T 109.6 Refunds  A 109.7 Re-Inspection fees   A 110.2.1 Preliminary accessibility compliance inspection  A 110.3.3 Lowest floor elevation   A 111.1 Use and occupancy  A 111.1.1 Change of occupancy or tenancy   A 111.3 Temporary occupancy   A 111.5 Posting   A 113 Means of Appeals   A 114.1 Unlawful acts  A 114.5 Criminal enforcement authority  A 115.1 Authority  A 115.2 Issuance  A 115.3 Unlawful continuance  A 115.4 Removal of posted stop work order  A 115.5 Response required   A 115.6 Permit application required  A 115.7 Stop work order penalty  A 202 Definitions   A 502.1 Address identification  T 502.1.1 Address illumination   T 502.1.2 Address identification size  T 903.2 Automatic sprinkler system, where required   G, T 903.3.1.1 NFPA 13 sprinkler systems  G, T 903.3.1.2 NFPA 13R sprinkler systems  G, T 903.3.1.3 NFPA 13D sprinkler systems  G, T 903.3.1.3.1 Increase in fire sprinkler design criteria   G, T Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 44  Packet Pg. 405 of 607  43 0290186_20250923_ms29 903.4.4 Floor control valves   G, T 905.3.1 Height   G, T 907.2.11.2.4 Smoke Alarms -    G, T 909.20.7 Smoke control systems   G, T 915.6 Maintenance    T 1008.3 Illumination required by an emergency electrical system   G, T 1031.2 Where required   G, T 1205.3.4 Roof guards at courts   G 1208.6 Dwelling unit and congregate residence superficial floor area   A, G 1503.2.1 Locations   C 1612.1.1 Palo Alto Flood Hazard Regulations   C, T 1613.8 Suspended ceilings   G 1613.8.1 Scope   G 1613.8.2 General   G 1613.8.3 Sprinkler heads   G 1613.8.4 Special requirements for means of egress   G 1613.8.4.1 General   G 1613.8.4.2 Assembly device   G 1613.8.4.3 Emergency systems   G 1613.8.4.4 Supports for appendage   G 1705.3 Concrete construction   G 1803.2 Investigations required   G 1803.5.11 Seismic design categories C through F   G, T 1809.7 Prescriptive footings for light-frame construction   G, T Tbl. 1809.7 Prescriptive footings for light-frame construction   G, T 1809.8 Plain concrete footings    G, T 1901.2 Plain and reinforced concrete   G, T 1905.6.2 Seismic Design Categories C, D, E and F   G, T 1906 FOOTINGS FOR LIGHT-FRAME CONSTRUCTION   G, T 1906.1 Plain concrete footings   G, T 1907.1 Structural slab-on-ground   G, T Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 45  Packet Pg. 406 of 607  44 0290186_20250923_ms29 1907.2 Nonstructural slabs-on-ground   G, T 2308.10.4 Braced wall panel construction   G, T 2308.10.5 Alternative bracing   G, T Tbl. 2308.10.1 Wall Bracing Requirements. Footnote “b”   G, T Tbl. 2308.10.3(1 ) Bracing Methods Footnote “b”   G, T 2308.10.9 Attachment of sheathing   G, T 2505 SHEAR WALL CONSTRUCTION   G, T Ch. 31B Public Pools   G, T 3304.1 Excavation and fill   G, T Appx. I Patio Covers   A, G Appx. J Grading (Section J109.4 Drainage across property lines)   G, T Appx. P Emergency Housing   A, C, G, T Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 46  Packet Pg. 407 of 607  45 0290186_20250923_ms29 Exhibit B FINDINGS FOR LOCAL AMENDMENTS TO CALIORNIA EXISTING BUILDING CODE, Title 24, Part 10 Section 17958 of the California Health and Safety Code provides that the City may make changes to the provisions of the California Building Standards Code. Sections 17958.5 and 17958.7 of the Health and Safety Code require that for each proposed local change to those provisions of the California Building Standards Code which regulate buildings used for human habitation, the City Council must make findings supporting its determination that each such local change is reasonably necessary because of local climatic, geological, or topographical conditions. Local building regulations having the effect of amending the uniform codes, which were adopted by the City prior to November 23, 1970, were unaffected by the regulations of Sections 17958, 17958.5 and 17958.7 of the Health and Safety Code. Therefore, amendments to the uniform codes which were adopted by the City Council prior to November 23, 1970 and have been carried through from year to year without significant change, need no required findings. Also, amendments to provisions not regulating buildings used for human habitation do not require findings. Code: California Existing Building Code, Title, 24, Part 10 Chapter(s), Section(s), Table(s), Appendices Title Added Amended Replaced Justification (See below for keys) 101.2.1 Appendices  A, G, T Ch. 1, Div. II Scope and Administration  A 101.1 Title  A 324 Dwelling unit and congregate residence superficial floor area.  A, G 503.21 Suspended ceiling system  G 503.22 Mechanical and electrical equipment in seismic design categories D, E or F  G 405.2.3.1 405.2.3.1 Seismic evaluation and design procedures for repairs  G 405.2.3.1.1 CEBC level seismic forces  G Tbl. 405.2.3.1 ASCE 41 PERFORMANCE LEVELS  G 405.2.3.1.2 Reduced CEBC level seismic forces  G Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 47  Packet Pg. 408 of 607  46 0290186_20250923_ms29 Appx. A1 Seismic Strengthening Provisions for Unreinforced Masonry Bearing Wall Buildings  G, T Appx. A2 Earthquake Hazard Reduction in Existing Reinforced Concrete and Reinforced Masonry Wall Buildings with Flexible Diaphragms  G, T Appx. A3 Prescriptive Provisions for Seismic Strengthening of Cripple Walls and Sill Plate Anchorage of Light, Wood- Frame Residential Buildings  G, T Appx. A4 Earthquake Risk Reduction in Wood- Frame Residential Buildings with Soft, Weak or Open Front Walls  G, T Appx. A5 Referenced Standards  G, T Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 48  Packet Pg. 409 of 607  47 0290186_20250923_ms29 Key to Justification for Amendments to Title 24 of the California Code of Regulations A This is an administrative amendment to clarify and establish civil and administrative procedures, regulations, or rules to enforce and administer the activities by the Palo Alto Building Inspection Department. These administrative amendments do not need to meet HSC 18941.5/17958/13869 per HSC 18909(c). C This amendment is justified based on a local climatic condition. The seasonal climatic conditions during the late summer and fall create severe fire hazards to the public health and welfare in the City. The hot, dry weather frequently results in wild land fires on the brush covered slopes west of Interstate 280. The aforementioned conditions combined with the geological characteristics of the hills within the City create hazardous conditions for which departure from California Building Standards Code is required. Natural gas combustion and gas appliances emit a wide range of air pollutants, such as carbon monoxide (CO), nitrogen oxides (NOx, including nitrogen dioxide (NO2)), particulate matter (PM), and formaldehyde, which according to a UCLA Study, have been linked to various acute and chronic health effects, and additionally exceed levels set by national and California-based ambient air quality standards. The burning of fossil fuels used in the generation of electric power and heating of buildings contributes to climate change, which could result in rises in sea level, including in San Francisco Bay, that could put at risk Palo Alto homes and businesses, public facilities, and Highway 101 (Bayshore Freeway), particularly the mapped Flood Hazard areas of the City. Energy efficiency is a key component in reducing GHG emissions, and construction of more energy efficient buildings can help Palo Alto reduce its share of the GHG emissions that contribute to climate change. All-electric new buildings benefit the health, safety, and welfare, of Palo Alto and its residents. Requiring all-electric construction, without gas infrastructure will reduce the amount of greenhouse gas produced in Palo Alto and will contribute to reducing the impact of climate change and the associated risks. Due to decrease in annual rain fall, Palo Alto experiences the effect of drought and water saving more than some other communities in California. Embodied carbon of concrete is a significant contributor to greenhouse gas emissions and climate change, and this amendment includes a requirement to use low-carbon concrete. G This amendment is justified based on a local geological condition. The City of Palo Alto is subject to earthquake hazard caused by its proximity to San Andreas fault. This fault runs from Hollister, through the Santa Cruz Mountains, epicenter of the 1989 Loma Prieta earthquake, then on up the San Francisco Peninsula, then offshore at Daly City near Mussel Rock. This is the approximate location of the epicenter of the 1906 San Francisco earthquake. The other fault is Hayward Fault. This fault is about 74 mi long, situated mainly along the western base of the hills on the east side of San Francisco Bay. Both faults are considered major Northern California earthquake faults which may experience rupture at any time. Thus, because the City is within a seismic area which includes these earthquake faults, the modifications and changes cited herein are designed to better limit property damage as a result of seismic activity and to establish criteria for repair of damaged properties following a local emergency. Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 49  Packet Pg. 410 of 607  48 0290186_20250923_ms29 T The City of Palo Alto topography includes hillsides with narrow and winding access, which makes timely response by fire suppression and emergency response vehicles difficult. Palo Alto is contiguous with the San Francisco Bay, resulting in a natural receptor for storm and wastewater run-off. Also, the City of Palo Alto is located in an area that is potentially susceptible to liquefaction during a major earthquake. The surface condition consists mostly of stiff to dense sandy clay, which is highly plastic and expansive in nature. The aforementioned conditions within the City create hazardous conditions for which departure from California Building Standards Code is warranted. Item 15 Attachment A - Chapter 16.04, California Building Code and Chapter 16.19, California Historical Building Code        Item 15: Staff Report Pg. 50  Packet Pg. 411 of 607  NOT YET APPROVED 1 0290180_20250915_ms29 Ordinance No. Ordinance of the Council of the City of Palo Alto Repealing Chapter 16.05 of the Palo Alto Municipal Code and Amending Title 16 to Adopt a New Chapter 16.05, California Mechanical Code, 2025 Edition, and Local Amendments and Related Findings The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Chapter 16.05 of the Palo Alto Municipal Code is hereby amended by repealing in its entirety 16.05 and adopting a new Chapter 16.05 to read as follows: CHAPTER 16.05 CALIFORNIA MECHANICAL CODE, CALIFORNIA CODE OF REGULATIONS, TITLE 24, PART 4 Sections 16.05.010 2025 California Mechanical Code, Title 24, Part 4 adopted and amended. 16.05.020 Cross - References to California Mechanical Code. 16.05.030 Local Amendments. 16.05.040 Administration & Enforcement of 2025 California Mechanical Code. 16.05.045 Adoption of Chapter 1, Division II Administration. 16.05.050 Section 102.8 Appendices. 16.05.060 Section 104.2 Exempt from this code. 16.05.070 Section 510.7 Interior installations. 16.05.010 2025 California Mechanical Code, Title 24, Part 4 adopted and amended. The California Mechanical Code, 2025 Edition, Title 24, Part 4 of the California Code of Regulations together with those omissions, amendments, exceptions and additions thereto, is adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein. Unless superseded and expressly repealed, references in City of Palo Alto forms, documents and regulations to the chapters and sections of the former editions of the California Code of Regulations, Title 24 shall be construed to apply to the corresponding provisions contained within the California Code of Regulations, Title 24, 2025. Ordinance No. 5565 of the City of Palo Alto and all other ordinances or parts of ordinances in conflict herewith are hereby suspended and expressly repealed. Wherever the phrases "California Mechanical Code" or "Mechanical Code" are used in this code or any ordinance of the City, such phrases shall be deemed and construed to refer and apply to the California Mechanical Code, 2025 Edition, Title 24, Part 4 of the California Code of Regulations, as adopted by this Chapter. One copy of the California Mechanical Code, 2025 edition, has been filed for use and examination of the public in the Office of the Building Official of the City of Palo Alto. Item 15 Attachment B - Chapter 16.05 California Mechanical Code        Item 15: Staff Report Pg. 51  Packet Pg. 412 of 607  NOT YET APPROVED 2 0290180_20250915_ms29 16.05.020 Cross - References to California Mechanical Code. The provisions of this Chapter contain cross-references to the provisions of the California Mechanical Code, 2025 Edition, in order to facilitate reference and comparison to those provisions. 16.05.030 Local Amendments. The provisions of this Chapter shall constitute local amendments to the cross-referenced provisions of the California Mechanical Code, 2025 Edition, and shall be deemed to replace the cross- referenced sections of said Code with the respective provisions set forth in this Chapter. 16.05.040 Administration & Enforcement of 2025 California Mechanical Code. Administration and enforcement of this code shall be governed by Chapter 1, Division II of the 2025 California Building Code as amended by Palo Alto Municipal Code Chapter 16.04. 16.05.045 Adoption of Chapter 1, Division II Administration. Chapter 1, Division II Administration of the 2025 California Mechanical Code is adopted by the City of Palo Alto to supplement, to the extent it does not conflict with, Chapter 1, Division II of the 2025 California Building Code, as amended. 16.05.050 Section 102.8 Appendices. The following Appendix Chapters of the California Mechanical Code, 2025 Edition, are adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein: A. Appendix B – Procedures to be followed to place gas equipment in operation B. Appendix C – Installation and testing of oil (liquid) fuel-fired equipment 16.05.060 Section 104.2 Exempt from this code. Subdivision (6) of Section 104.2 of Chapter 1 of the California Mechanical Code is added to read: (6) ADDITIONAL EXCEPTIONS: Reference Mechanical Section under PAMC 16.04.110 Section 105.2 Work exempt from permit. 16.05.070 Section 510.7 Interior installations. Section 510.7 of Chapter 5 of the California Mechanical Code is amended to read: Section 510.7 Interior installations. In all buildings, the ducts shall be enclosed in a continuous enclosure extending from the lowest fire-rated ceiling or floor above the hood, through any concealed spaces, to or through the roof so as to maintain the Item 15 Attachment B - Chapter 16.05 California Mechanical Code        Item 15: Staff Report Pg. 52  Packet Pg. 413 of 607  NOT YET APPROVED 3 0290180_20250915_ms29 integrity of the fire separations required by the applicable building code provisions. The enclosure shall be sealed around the duct at the point of penetration of the lowest fire-rated ceiling or floor above the hood in order to maintain the fire resistance rating of the enclosure and shall be vented to the exterior of the building through weather-protected openings. [NFPA 96:7.7.1.2 – 7.7.1.4] SECTION 2. The Council adopts the findings for local amendments to the California Mechanical Code, 2025 Edition, attached hereto as Exhibit “A” and incorporated herein by reference. SECTION 3. The Council finds that the changes or modifications to the California Mechanical Code adopted by this ordinance are substantially equivalent to changes or modifications that were previously filed by the governing body of the City and were in effect as of September 30, 2025, and are therefore exempt from the moratorium on new residential building standards imposed by Assembly Bill 130 (2025). SECTION 4. The Council finds that this project is exempt from the provisions of the California Environmental Quality Act (“CEQA”), pursuant to Section 15061 of the CEQA Guidelines, because it can be seen with certainty that there is no possibility that the amendments herein adopted will have a significant effect on the environment. SECTION 5. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. // // // // // // // // // Item 15 Attachment B - Chapter 16.05 California Mechanical Code        Item 15: Staff Report Pg. 53  Packet Pg. 414 of 607  NOT YET APPROVED 4 0290180_20250915_ms29 SECTION 6. This Ordinance shall be effective on the thirty-first day after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk Mayor APPROVED AS TO FORM: APPROVED: City Attorney or Designee City Manager Director of Planning and Development Services Director of Administrative Services Item 15 Attachment B - Chapter 16.05 California Mechanical Code        Item 15: Staff Report Pg. 54  Packet Pg. 415 of 607  NOT YET APPROVED 5 0290180_20250915_ms29 Exhibit A FINDINGS FOR LOCAL AMENDMENTS TO CALIFORNIA MECHANICAL CODE, TITLE 24, PART 4 Section 17958 of the California Health and Safety Code provides that the City may make changes to the provisions of the California Building Standards Code. Sections 17958.5 and 17958.7 of the Health and Safety Code require that for each proposed local change to those provisions of the California Building Standards Code which regulate buildings used for human habitation, the City Council must make findings supporting its determination that each such local change is reasonably necessary because of local climatic, geological, or topographical conditions. Local building regulations having the effect of amending the uniform codes, which were adopted by the City prior to November 23, 1970, were unaffected by the regulations of Sections 17958, 17958.5 and 17958.7 of the Health and Safety Code. Therefore, amendments to the uniform codes which were adopted by the City Council prior to November 23, 1970 and have been carried through from year to year without significant change, need no required findings. Also, amendments to provisions not regulating buildings used for human habitation do not require findings. Code: California Mechanical Code, Title, 24, Part 4 Chapter(s), Sections(s), Appendices Title Added Amended Replaced Justification (See below for keys) Ch. 1, Div. II ADMINSTRATION  A 102.8 Appendices  A Administration and Enforcement  A 104.2 Exempt from this code  A 510.7 Interior installations  G Appx. B Procedures to be followed to place gas equipment in operation  A Appx. C Installation and testing of oil (liquid) fuel- fired equipment  A Item 15 Attachment B - Chapter 16.05 California Mechanical Code        Item 15: Staff Report Pg. 55  Packet Pg. 416 of 607  Key to Justification for Amendments to Title 24 of the California Code of Regulations A This is an administrative amendment to clarify and establish civil and administrative procedures, regulations, or rules to enforce and administer the activities by the Palo Alto Building Inspection Department. These administrative amendments do not need to meet HSC 18941.5/17958/13869 per HSC 18909(c). C This amendment is justified based on a local climatic condition. The seasonal climatic conditions during the late summer and fall create severe fire hazards to the public health and welfare in the City. The hot, dry weather frequently results in wild land fires on the brush covered slopes west of Interstate 280. The aforementioned conditions combined with the geological characteristics of the hills within the City create hazardous conditions for which departure from California Building Standards Code is required. G This amendment is justified based on a local geological condition. The City of Palo Alto is subject to earthquake hazard caused by its proximity to San Andreas fault. This fault runs from Hollister, through the Santa Cruz Mountains, epicenter of the 1989 Loma Prieta earthquake, then on up the San Francisco Peninsula, then offshore at Daly City near Mussel Rock. This is the approximate location of the epicenter of the 1906 San Francisco earthquake. The other fault is Hayward Fault. This fault is about 74 mi long, situated mainly along the western base of the hills on the east side of San Francisco Bay. Both faults are considered major Northern California earthquake faults which may experience rupture at any time. Thus, because the City is within a seismic area which includes these earthquake faults, the modifications and changes cited herein are designed to better limit property damage as a result of seismic activity and to establish criteria for repair of damaged properties following a local emergency. T The City of Palo Alto topography includes hillsides with narrow and winding access, which makes timely response by fire suppression and emergency response vehicles difficult. Palo Alto is contiguous with the San Francisco Bay, resulting in a natural receptor for storm and wastewater run-off. Also, the City of Palo Alto is located in an area that is potentially susceptible to liquefaction during a major earthquake. The surface condition consists mostly of stiff to dense sandy clay, which is highly plastic and expansive in nature. The aforementioned conditions within the City create hazardous conditions for which departure from California Building Standards Code is warranted. 5 0290180_20250915_ms29 Item 15 Attachment B - Chapter 16.05 California Mechanical Code        Item 15: Staff Report Pg. 56  Packet Pg. 417 of 607  1 0290185_20250918_ms29 NOT YET APPROVED Ordinance No. Ordinance of the Council of the City of Palo Alto Repealing Chapter 16.06 of the Palo Alto Municipal Code and Adopting a New Chapter 16.06, California Residential Code, 2025 Edition, and Local Amendments and Related Findings The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Chapter 16.06 of Palo Alto Municipal Code is hereby amended by repealing the Chapter in its entirety and adopting a new Chapter 16.06 to read as follows: CHAPTER 16.06 2025 California Residential Code, CALIFORNIA CODE OF REGULATIONS, TITLE 24, PART 2.5 Sections 16.06.010 2025 California Residential Code adopted and amended. 16.06.015 Local Amendments. 16.06.020 2025 California Residential Code Appendix Chapters adopted. 16.06.030 Cross - References to California Residential Code. 16.06.040 Administration of California Residential Code. 16.06.050 Section R202 Definitions. 16.06.060 Table 301.2 Climatic and Geographic Design Criteria. 16.06.070 Section R301.2.2.6 Irregular buildings. 16.06.075 Section R304.5 Dwelling unit and congregate residence superficial floor area. 16.06.080 Section R319.1 Emergency escape and rescue openings. 16.06.090 Section R319.4.2.3 Window well fall protection. 16.06.100 Section R319.4.5 Security bars. 16.06.110 Section R309.1.1 Design and installation. 16.06.120 Section R309.2 One- and two-family dwellings automatic fire sprinkler systems. 16.04.130 Section R309.2.1 Design and installation. 16.04.140 Section R309.2.2 NFPA 13D sprinkler systems increase in design requirements. 16.04.150 Section R309.3 Dwelling unit fire sprinkler systems. 16.06.160 Section R310.1 Smoke detection and notification. 16.06.170 Section R310.1.3 Smoke alarms or detector end of life replacement 16.06.180 Section R311.7.5. Carbon Monoxide alarms Item 15 Attachment C - Chapter 16.06 California Residential Code        Item 15: Staff Report Pg. 57  Packet Pg. 418 of 607  2 0290185_20250918_ms29 NOT YET APPROVED 16.06.190 Section R308 Address Identification 16.06.200 Section R306.1 General (Palo Alto Flood Hazard Regulations). 16.06.210 Reserved 16.06.220 Section R401 GENERAL 16.06.225 Section R402.2.1 Materials for concrete 16.06.230 Section R403 FOUNDATION. 16.06.240 Section R404.1.3 Concrete foundation walls. 16.06.250 Section R504.3.1 Projections exposed to weather 16.06.260 Section R506.1 General 16.06.270 Section R602.10.4.5 Limits on methods GB and PCP 16.06.280 Table R602.10.3(3) Bracing requirements based on seismic design category 16.06.290 Section R608.5 Materials 16.06.300 Section R703.8.5.1 Locations. 16.06.310 Reserved 16.06.320 Section R1003.9.2.1 Repairs, replacements, and alterations 16.06.330 Section BO109 Preliminary Meeting 16.06.010 2025 California Residential Code adopted and amended. The California Residential Code, 2025 Edition, Title 24, Part 2.5 of the California Code of Regulations, together with those omissions, amendments, exceptions and additions thereto, is adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein. Unless superseded and expressly repealed, references in City of Palo Alto forms, documents and regulations to the chapters and sections of the former California Code of Regulations, Title 24, 2019, shall be construed to apply to the corresponding provisions contained within the California Code of Regulations, Title 24, 2025. Ordinance No. 5566 of the City of Palo Alto and all other ordinances or parts of ordinances in conflict herewith are hereby suspended and expressly repealed. Wherever the phrases "California Residential Code" or "Residential Code" are used in this code or any ordinance of the city, such phrases shall be deemed and construed to refer and apply to the California Residential Code, 2025 Edition, Title 24, Part 2.5 of the California Code of Regulations, as adopted by this Chapter. One copy of the California Residential Code, 2025 Edition, has been filed for use and examination of the public in the Office of the Building Official of the City of Palo Alto. 16.06.015 Local Amendments. The provisions of this Chapter shall constitute local amendments to the cross-referenced provisions of the California Residential Code, 2025 Edition, and shall be deemed to replace the cross-referenced sections of said Code with the respective provisions set forth in this Chapter. Item 15 Attachment C - Chapter 16.06 California Residential Code        Item 15: Staff Report Pg. 58  Packet Pg. 419 of 607  3 0290185_20250918_ms29 NOT YET APPROVED Where used in this Chapter 16.06, ellipses shall indicate text of the California Residential Code, 2025 Edition, that has been adopted without amendment but is omitted for brevity. 16.06.020 2025 California Residential Code Appendix Chapters adopted. The following Appendix Chapters of the California Residential Code, 2025 Edition, are adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein: A. Appendix BF – Patio Covers B. Appendix BO – Existing Building and Structures C. Appendix BG – Sound Transmission D. Appendix CI – Swimming Pool Safety Act 16.06.030 Cross - References to California Residential Code. The provisions of this Chapter contain cross-references to the provisions of the California Residential Code, 2025 Edition, in order to facilitate reference and comparison to those provisions. 16.06.040 Administration of California Residential Code Chapter 1, Division II of the 2025 California Residential Code is replaced in its entirety by Chapter 1, Division II of the 2025 California Building Code as amended by Palo Alto Municipal Code Chapter 16.04. 16.06.050 Section R202 Definitions. Section R202 of the California Residential Code is amended to include the following definitions: SUPERFICIAL FLOOR AREA. "Superficial floor area" is the net floor area within the enclosing walls of the room in which the ceiling height is not less than seven feet six inches, excluding built-in equipment such as wardrobes, cabinets, kitchen units, or fixtures which are not readily removable. 16.06.060 Table 301.2 Climatic and Geographic Design Criteria. Table 301.2 of the California Residential Code is amended to read: Item 15 Attachment C - Chapter 16.06 California Residential Code        Item 15: Staff Report Pg. 59  Packet Pg. 420 of 607  4 0290185_20250918_ms29 NOT YET APPROVED TABLE R301.2 CLIMATIC AND GEOGRAPHIC DESIGN CRITERIA GROUND WIND DESIGN SEISMIC SUBJECT TO DAMAGE FROM SNOW LOAD Speed (mph) Topographic effects DESIGN CATEGORY Weathering Frost line depth Termite 0 92 No D0 thru E Negligible 5” Very High WINTER DESIGN TEMP. (OF) ICE BARRIER UNDERLAYEMENT REQUIRED FLOOD HAZARDS AIR FREEZING INDEX MEAN ANNUAL TEMP. (OF) 40 No See Footnotes p thru r 0 55 p The City of Palo Alto entered National Flood Insurance Program in 1979. q The effective date of the current Flood Insurance Study and Flood Insurance Rate Map is May 18, 2009. r The panel numbers and dates of all currently effective FIRMs and FBFMs: 06085CIND0A, 06085C0010H, 06085C0015H through 06085C0019H, 06085C0030H, 06085C0036H , 06085C0038H , 06085C0180H ,06085C0185H (May 18, 2009 for all) 16.06.070 Section R301.2.2.6 Irregular buildings. Section R301.2.2.6 of the California Residential Code is amended as follows: The seismic provisions of this code shall not be used for structures, or portions thereof, located in Seismic Design Categories C, D0, D1 and D2 and considered to be irregular in accordance with this section. A building or portion of a building shall be considered to be irregular where one or more of the conditions defined in Items 1 through 8 occur. Irregular structures, or irregular portions of structures, shall be designed in accordance with accepted engineering practice to the extent the irregular features affect the performance of the remaining structural system. Where the forces associated with the irregularity are resisted by a structural system designed in accordance with accepted engineering practice, the remainder of the building shall be permitted to be designed using the provisions of this code. 1. Shear wall or braced wall offsets out of plane. Conditions where exterior shear wall lines or braced wall panels are not in one plane vertically from the foundation to the uppermost story in which they are required. 2. Lateral Support of roofs and floors. Conditions where a section of floor or roof is not laterally supported by shear walls or braced wall lines on all edges. Item 15 Attachment C - Chapter 16.06 California Residential Code        Item 15: Staff Report Pg. 60  Packet Pg. 421 of 607  5 0290185_20250918_ms29 NOT YET APPROVED Exception: Portions of floors that do not support shear walls, braced wall panels above, or roofs shall be permitted to extend not more than 6 feet (1829 mm) beyond a shear wall or braced wall line. 3. Shear wall or braced wall offsets in plane. Conditions where the end of a braced wall panel occurs over an opening in the wall below. 4. Floor and roof opening. Conditions where an opening in a floor or roof exceeds the lesser of 12 feet (3658 mm) or 50 percent of the least floor or roof dimension. 5. Floor level offset. Conditions where portions of a floor level are vertically offset. 6. Perpendicular shear wall and wall bracing. Conditions where shear walls and braced wall lines do not occur in two perpendicular directions. 7. Wall bracing in stories containing masonry or concrete construction. Conditions where stories above grade plane are partially or completely braced by wood wall framing in accordance with Section R602 or cold-formed steel wall framing in accordance with Section R603 include masonry or concrete construction. Where this irregularity applies, the entire story shall be designed in accordance with accepted engineering practice. Exceptions: Fireplaces, chimneys and masonry veneer in accordance with this code. 8. Hillside light-frame construction. Conditions in which all of the following apply: 8.1 The grade slope exceeds 1 unit vertical in 5 units horizontal where averaged across the full length of any side of the dwelling. 8.2 The tallest cripple wall clear height exceeds 7 feet (2134 mm), or where a post and beam system occurs at the dwelling perimeter, the post and beam system tallest post clear height exceeds 7 feet (2134 mm). 8.3 Of the total plan area below the lowest framed floor, whether open or enclosed, less than 50 percent is living space having interior wall finishes conforming to Section R702. Where Item 8 is applicable, design in accordance with accepted engineering practice shall be provided for the floor immediately above the cripple walls or post and beam system and all structural elements and connections from this diaphragm down to and including connections to the foundation and design of the foundation to transfer lateral loads from the framing above. Exception: Light-frame construction in which the lowest framed floor is supported directly on concrete or masonry walls over the full length of all sides except the downhill side of the dwelling need not be considered an irregular dwelling under Item 15 Attachment C - Chapter 16.06 California Residential Code        Item 15: Staff Report Pg. 61  Packet Pg. 422 of 607  6 0290185_20250918_ms29 NOT YET APPROVED Item 8. 16.06.75 Section R304.5 Dwelling unit and congregate residence superficial floor area. Section R304.5 of the California Residential Code is added to read: R304.5 Dwelling unit and congregate residence superficial floor area. Every dwelling unit and congregate residence shall have at least one room which shall have not less than 120 square feet of superficial floor area. Every room which is used for both cooking and living or both living and sleeping purposes shall have not less than 144 square feet of superficial floor area. Every room used for sleeping purposes shall have not less than 70 square feet of superficial floor area. When more than two persons occupy a room used for sleeping purposes the required superficial floor area shall be increased at the rate of 50 square feet for each occupant in excess of two. Guest rooms with cooking shall contain the combined required superficial areas of a sleeping and a kitchen, but not less than 144 square feet. Other habitable rooms shall be not less than 70 square feet. Notwithstanding any provision of this Section, children under the age of six shall not be counted for purposes of determining whether a family with minor children complies with the provisions of this Code. For the purposes of this section, "superficial floor area" means the net floor area within the enclosing walls of the room in which the ceiling height is not less than seven feet six inches, excluding built-in equipment such as wardrobes, cabinets, kitchen units, or fixtures which are not readily removable. 16.06.080 Section R319.1 Emergency escape and rescue openings. Section R319.1 of the California Residential Code is amended to read: R319.1 Emergency escape and rescue opening required. Basements, habitable attics and every sleeping room shall have not less than one operable emergency escape and rescue opening. Where basements contain one or more sleeping rooms, an emergency escape and rescue opening shall be required in each sleeping room. Emergency escape and rescue openings shall open directly into a public way, or to a yard or court that opens to a public way. Exceptions: 1. Storm shelters and basements used only to house mechanical equipment not exceeding a total floor area of 200 square feet (18.58 m2) Item 15 Attachment C - Chapter 16.06 California Residential Code        Item 15: Staff Report Pg. 62  Packet Pg. 423 of 607  7 0290185_20250918_ms29 NOT YET APPROVED 16.06.090 Section R319.4.2.3 Window well fall protection. Section R319.4.2.3 of the California Residential Code is added to read: R319.4.2.3 Window well fall protection. Window wells with a vertical depth greater than 30 inches shall have guards on all sides. The guards shall be provided in accordance with Section R321.1. Openings shall comply with Section R321.1.3. Access ladder shall comply with Section R319.4.2.1 and shall extend from the bottom of the well to the top of the guard. Grates or similar barriers shall not be installed over the window well. 16.06.100 Section R319.4.5 Security bars. Section R319.4.5 of the California Residential Code is added to read: R319.4.5 Security bars. Fire Department plan check review and approval of all security bar submittals shall be required prior to the issuance of a Building Permit. 16.06.110 Section R309.1.1 Design and installation. Section 309.1.1 of the California Residential Code is amended to read: R309.1.1 Design and installation. Where allowed, automatic sprinkler systems installed in townhouses shall be installed throughout in accordance with NFPA 13 and State and local standards. 16.06.120 Section R309.2 One and two-family dwellings automatic fire sprinkler systems. Section R309.2 of the California Residential Code is amended to read: R309.2 One and two-family dwellings automatic fire sprinkler systems. Approved automatic sprinkler systems in new buildings and structures and in existing modified buildings and structures, shall be provided in the locations described in this section. Automatic fire sprinklers shall be installed per the requirements set forth in Sections 903.2.1 through 903.2.18 of the California Building Code and as follows, whichever is the more restrictive: 1. An automatic sprinkler system shall be provided throughout all new buildings and structures. Exception: New residential occupancies, buildings or structures that do not exceed 350 square feet of building area and contain no interior plumbing fixtures. Item 15 Attachment C - Chapter 16.06 California Residential Code        Item 15: Staff Report Pg. 63  Packet Pg. 424 of 607  8 0290185_20250918_ms29 NOT YET APPROVED 2. An automatic sprinkler system shall be provided throughout all existing buildings when modifications are made that create an increase in fire area to more than 3600 square feet or when the addition is equal to or greater than 50% of the existing building square footage, whichever is more restrictive. 3. An automatic fire sprinkler system is required in basements when any of the following occurs: a) New basements used for storage, utility, occupancy, or habitable space regardless of size. b) Existing basements that are altered for the use of storage, utility, occupancy, or habitable space regardless of size. c) Existing basements expanded by 50% or more. If the addition or alteration is only the basement, then only the basement is required to be protected by fire sprinklers. 4. An automatic fire sprinkler system is required when either the roof structure, exterior walls, or combination of both has been removed, altered and/or replaced in at least 50% of the existing structure. 5. An automatic sprinkler system shall be installed throughout when any change in use or occupancy creating a more hazardous fire/life safety condition, as determined by the Fire Chief. 16.04.130 Section R309.2.1 Design and installation. Section R309.2.1 of the California Residential Code is amended to read as follows: R309.2.1 Design and installation. R309.2.1 Design and installation. Where allowed, automatic sprinkler systems installed in one-and two- family detached dwellings shall be installed throughout in accordance with NFPA 13D and State and local standards. Fire sprinkler protection is required under rear covered patios extending over 4 feet perpendicular from the exterior of the structure. 16.04.140 Section R309.2.2 NFPA 13D sprinkler systems increase in design requirements. Section R309.2.2 of the California Residential Code is added to read as follows: R309.2.2 Section R309.2.2 NFPA 13D sprinkler systems increase in design requirements. In a higher fire fighting hazardous conditions a four head fire sprinkler calculation and coverage in all closets, bathrooms and attics will be required in Residential and Group U Occupancies as determined by the Fire Code Official in the following conditions: Item 15 Attachment C - Chapter 16.06 California Residential Code        Item 15: Staff Report Pg. 64  Packet Pg. 425 of 607  9 0290185_20250918_ms29 NOT YET APPROVED 1. Structures located in the High Hazardous Fire Areas. 2. Structures where the combined fire area is 3600 sq ft or larger. 3. Structures located 150 ft or greater from the Fire Department access roadways. 4. Basements and below grade structures. 16.04.150 Section R309.3 Dwelling unit fire sprinkler systems. Section R309.3 of the California Residential Code is deleted in its entirety and amended as follows: R309.3 Dwelling unit fire sprinkler systems. Fire sprinkler systems shall be designed and installed in accordance with NFPA 13D, State and local standards. 16.06.160 Section R310.1 Smoke detection and notification. Section R310.1 of the California Residential Code is amended to read: R310.1 Smoke detection and notification. Listed single- and multiple- station smoke alarms complying with UL 217 shall be installed in accordance with the California Fire Code Sections 907.2.11.1 through 907.2.11.5 and manufacturer’s installation and use instructions. Smoke alarms and smoke detectors shall be in compliance with this code or subject to the provisions of the Health and Safety Code, they shall also be listed and approved for rapid response to smoldering synthetic materials. All smoke alarms or detectors shall be of the photoelectric type or shall have equivalent detection capabilities in compliance with UL 217. Exception: A photoelectric smoke alarm or detector shall be installed if located within 20 feet to a kitchen, fireplace or woodburning stove or within 5 feet of a bathroom. 16.06.170 Section R310.1.3 Smoke alarms or detector end of life replacement. Section R310.1.3 of the California Residential Code is added to read: R310.1.3 Smoke alarms or detector end of life replacement . Smoke alarms or detectors shall be replaced every 10 years or according to the manufacture guidelines, whichever is more restrictive. 16.06.180 Section R311.7.5. Carbon Monoxide alarms. Section R311.7.5 of the California Residential Code is added to read: R311.7.5 Carbon Monoxide alarms or detectors end of life replacement . Carbon monoxide alarms or detectors shall be replaced every 10 years Item 15 Attachment C - Chapter 16.06 California Residential Code        Item 15: Staff Report Pg. 65  Packet Pg. 426 of 607  10 0290185_20250918_ms29 NOT YET APPROVED or according to the manufacture guidelines, whichever is more restrictive. 16.06.190 Section R308 - Site Address. Section R308 of the California Residential Code is amended to read: R308.1 Address Identification. Buildings shall be provided with approved address identification. The address identification shall be legible and placed in a position that is visible from the street or road fronting the property. Address identification characters shall contrast with their background. Address numbers shall be Arabic numbers or alphabetical letters. Numbers shall not be spelled out. Each character shall be not less than 4 inches (102 mm) in height with a stroke width of not less than 0.5 inch (12.7 mm). Where required by the fire code official, address identification shall be provided in additional approved locations to facilitate emergency response. Where access is by means of a private road and the building address cannot be viewed from the public way, a monument, pole or other sign or means shall be used to identify the structure. Address identification shall be maintained. R308.1.1 Address illumination. Address identification required by Section R308.1 shall be illuminated. R308.1.2 Address identification size. Address numbers and letters shall be sized as follows: 1. When the structure is between thirty-six (36) and fifty (50) feet from the road or other emergency means of access, a minimum of one-half inch (0.5") stroke by six inches (6") high is required. 2. When the structure is fifty (50) or more feet from the road or other emergency means of access, a minimum of one inch (1") stroke by nine inches (9") high is required. 16.06.200 Section R306.1 – General (Palo Alto Flood Hazard Regulations). The following paragraph is added to Section R306.1 of the California Residential Code: Palo Alto Flood Hazard Regulations. Notwithstanding the provisions of this section R306, all construction or development within a flood hazard area (areas depicted as a Special Flood Hazard Area on Flood Insurance Rate Maps published by the Federal Emergency Management Agency) shall comply with the City of Palo Alto Flood Hazard Regulations (Palo Alto Municipal Code Chapter 16.52). Where discrepancies exist between the requirements of this code and said regulations, the more stringent requirements shall apply. Item 15 Attachment C - Chapter 16.06 California Residential Code        Item 15: Staff Report Pg. 66  Packet Pg. 427 of 607  11 0290185_20250918_ms29 NOT YET APPROVED 16.06.210 Reserved. 16.06.220 Section R401 GENERAL. Section R401 of the California Residential Code is amended to read: R401.1 – R401.3 {CRC text not modified} R401.4 Soils tests. Exception is added at end of the CRC text as follows: Exception: Refer to PAMC 16.04.450 R401.4.1 Geotechnical evaluation. When permitted by the building official or designee, in lieu of a complete geotechnical evaluation, the load bearing values in T401.4.1(1) shall be assumed. T401.4.1(2), R401.4.1.1 – R401.4.2 {CRC text not modified} 16.06.225 Section R402.2.1 Materials for concrete. Section 402.2.1 of the California Residential Code is amended to read: R402.2.1 Materials for concrete. Materials for concrete shall comply with the requirements of Section R608.5.1, as amended by PAMC 16.14.240. 16.06.230 Section R403 FOUNDATION. Section R403 of the California Residential Code is amended as follows: R403.1 – R403.1.1 {CRC text not modified} R403.1.2 Continuous footing in Seismic Design Categories D 0, D1, and D2. Exterior walls of buildings located in Seismic Design Categories D 0, D1 and D2 shall be supported by continuous solid or fully grouted masonry or concrete footings. All required interior braced wall panels in buildings located in Seismic Design Categories D0, D1 and D2 shall be supported on continuous foundations. R403.1.3 Footing and stem wall reinforcing in Seismic Design Categories D0, D1, and D2. Concrete footings located in Seismic Design Categories D 0, D1 and D2, as established in Table R301.2(1), shall have not fewer than three No. 4 horizontal bars. One No. 4 horizontal bar shall be installed within 12 inches (305 mm) of the top of the stem wall and two No. 4 horizontal bars shall be located 3 to 4 inches (76 mm to 102 mm) from the bottom of the footing. R403.1.3.1 Concrete stem walls with concrete footings. In Seismic Design Categories D0, D1 and D2 where a construction joint is created between a concrete footing and a stem wall, not fewer than one No. 4 vertical bar shall be installed at not more than 4 feet (1219 mm) on center. The vertical Item 15 Attachment C - Chapter 16.06 California Residential Code        Item 15: Staff Report Pg. 67  Packet Pg. 428 of 607  12 0290185_20250918_ms29 NOT YET APPROVED bar shall have a standard hook and extend to the bottom of the footing and shall have support and cover as specified in Section R403.1.3.5.3 and extend not less than 14 inches (357 mm) into the stem wall. Standard hooks shall comply with Section R608.5.4.5. Not fewer than one No. 4 horizontal bar shall be installed within 12 inches (305 mm) of the top of the stem wall and two No. 4 horizontal bars shall be located 3 to 4 inches (76 mm to 102 mm) from the bottom of the footing. R403.1.3.2 Masonry stem walls with concrete footings. In Seismic Design Categories D0, D1 and D2 where a grouted masonry stem wall is supported on a concrete footing, not fewer than one No. 4 vertical bar shall be installed at not more than 4 feet (1219 mm) on center. The vertical bar shall have a standard hook and extend to the bottom of the footing and have support and cover as specified in Section R403.1.3.5.3 and extend not less than 14 inches (357 mm) into the stem wall. Standard hooks shall comply with Section R608.5.4.5. Not fewer than one No. 4 horizontal bar shall be installed within 12 inches (305 mm) of the top of the wall and two No. 4 horizontal bars shall be located 3 to 4 inches (76 mm to 102 mm) from the bottom of the footing. Masonry stem walls shall be solid grouted. In Seismic Design Categories D0, D1 and D2 masonry stem walls without solid grout and vertical reinforcing are not permitted. R403.1.3.3 – R403.1.7.4 {CRC text not modified} R403.1.8 Foundations on expansive soils. Foundations and floor slabs for buildings located on expansive soils shall be designed in accordance with Section 1808.6 or Table 1809.7 of the California Building Code as amended in Municipal Code Section 16.04.470. R403.1.8.1 {CRC text not modified} 16.06.240 Section R404.1.3 Concrete foundation walls. Section 404.1.3 of the California Residential Code is amended to read: R404.1.3 Concrete Foundation Walls. Concrete foundation walls that support light- frame walls shall be designed and constructed in accordance with the provisions of this section, ACI 318, ACI 332, or PCA 100, as amended by PAMC Section 16.14.240. Concrete foundation walls that support above-grade concrete walls that are within the applicability limits of Section R608.2 shall be designed and constructed in accordance with the provisions of this section, ACI 318, ACI 332, or PCA 100, as amended by PAMC Section 16.14.240. Concrete foundation walls that support above- grade concrete walls that are not within the applicability limits of Section R608.2 shall be designed and constructed in accordance with the provisions of ACI 318, ACI 332, or PCA 100, as amended by PAMC Section 16.14.240. When ACI 318, ACI 332, PCA 100 or the provisions of this section, as amended by PAMC Section 16.14.240 are used to design Item 15 Attachment C - Chapter 16.06 California Residential Code        Item 15: Staff Report Pg. 68  Packet Pg. 429 of 607  13 0290185_20250918_ms29 NOT YET APPROVED concrete foundation walls, project drawings, typical details and specifications are not required to bear the seal of the architect or engineer responsible for design, unless otherwise required by the state law of the jurisdiction having authority. 16.06.250 Section R504.3.1 Projections exposed to weather. Section R504.3.1 of the California Residential Code is added to read: R504.3.1 Projections exposed to weather. Floor projections exposed to the weather and sealed underneath, including but not limited to balconies, landings, decks, and stairs shall be constructed of naturally durable wood, preservative-treated wood, corrosion-resistant (e.g. galvanized) steel, or similar approved materials. 16.06.260 Section R506.1 General. Section R506.1 of the California Residential Code is amended to read: R506.1 General. Concrete slab-on-ground floors shall be designed and constructed in accordance with the provisions of this section of ACI 332, as amended by PAMC Section 16.14.240. Floors shall be a minimum 3 1/2 inches (89mm) thick (for expansive soils, see Section R403.1.8). The specified compressive strength of concrete shall be as set forth in Section R402.2. 16.06.270 Section R602.10.4.5 Limits on methods GB and PCP. Section R602.10.4.5 of the California Residential Code is added to read: R602.10.4.5 Limits on methods GB and PCP. In Seismic Design Categories D0, D1, and D2, Method GB is not permitted for use as an intermittent braced wall panels, but gypsum board is permitted to be installed when required by this Section to be placed on the opposite side of the studs form other types of braced wall panel sheathing. In Seismic Design Categories D0, D1, and D2, the use of Method PCP is limited to one-story single family dwelling and accessory structures. 16.06.280 Table R602.10.3(3) Bracing requirements based on seismic design category. Footnote e to Table R602.10.3(3) is amended to read as follows: e. In Seismic Design Categories D0, D1 and D2, Method GB is not permitted and PCP is limited to one-story dwellings and accessory structures. 16.06.290 Section R608.5 Materials. Section R608.5 of the California Residential Code is amended to read: Item 15 Attachment C - Chapter 16.06 California Residential Code        Item 15: Staff Report Pg. 69  Packet Pg. 430 of 607  14 0290185_20250918_ms29 NOT YET APPROVED R608.5 Materials. Materials used in the construction of concrete walls shall comply with this section, as amended by PAMC Chapter 16.14.240. 16.06.300 Section R703.8.5.1 Locations. Section R703.8.5.1 of the California Residential Code is added to read: R703.8.5.1 Locations. Flashing shall be installed at wall and roof intersections, gutters, wherever there is a change in roof slope or direction, and around roof openings. Where flashing is of metal, the metal shall be corrosion resistant with a thickness of not less than 0.019 inches (0.483 mm) (e.g. no. 26 galvanized sheet) and shall be primed and painted. 16.06.310 Reserved. 16.06.320 Section R1003.9.2.1 Repairs, replacements and alterations. Section R1003.9.2.1 is added to the California Residential Code to read: R1003.9.2.1 Repairs, replacements and alterations. When any repair, replacement or alteration to the roof of an existing structure is performed, a spark arrester shall be installed on the existing chimney in accordance with Section R1003.9.2. 16.06.330 Section BO109 Preliminary Meeting. Section BO109 of Appendix BO of the California Residential Code is added to read: Section BO109.1 General. If a building permit is required at the request of the prospective permit applicant, the building official or his or her designee may meet with the prospective applicant to discuss plans for any proposed work under these provisions prior to the application for the permit. The purpose of this preliminary meeting is for the building official to gain an understanding of the prospective applicant’s intentions for the proposed work, and to determine, together with the prospective applicant, the specific applicability of these provisions. SECTION 2. The Council adopts the findings for local amendments to the California Residential Code, 2025 Edition, attached hereto as Exhibit “A” and incorporated herein by reference. SECTION 3. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it would have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof Item 15 Attachment C - Chapter 16.06 California Residential Code        Item 15: Staff Report Pg. 70  Packet Pg. 431 of 607  15 0290185_20250918_ms29 NOT YET APPROVED irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. SECTION 4. The Council finds that the changes or modifications to the California Residential Code adopted by this ordinance are substantially equivalent to changes or modifications that were previously filed by the governing body of the City and were in effect as of September 30, 2025, and are therefore exempt from the moratorium on new residential building standards imposed by Assembly Bill 130 (2025). SECTION 5. The Council finds that this project is exempt from the provisions of the California Environmental Quality Act (“CEQA”), pursuant to Section 15061 of the CEQA Guidelines, because it can be seen with certainty that there is no possibility that the amendments herein adopted will have a significant effect on the environment. // // // // // // // // // // Item 15 Attachment C - Chapter 16.06 California Residential Code        Item 15: Staff Report Pg. 71  Packet Pg. 432 of 607  16 0290185_20250918_ms29 NOT YET APPROVED SECTION 6. This ordinance shall be effective on the thirty-first day after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: ____________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: ____________________________ ____________________________ City Attorney or Designee City Manager ____________________________ Director of Planning and Development Services ____________________________ Director of Administrative Services ____________________________ Director of Public Works Item 15 Attachment C - Chapter 16.06 California Residential Code        Item 15: Staff Report Pg. 72  Packet Pg. 433 of 607  Exhibit A FINDINGS FOR LOCAL AMENDMENTS TO CALIFORNIA RESIDENTIAL CODE, TITLE 24, PART 2.5 Section 17958 of the California Health and Safety Code provides that the City may make changes to the provisions of the California Building Standards Code. Sections 17958.5 and 17958.7 of the Health and Safety Code require that for each proposed local change to those provisions of the California Building Standards Code which regulate buildings used for human habitation, the City Council must make findings supporting its determination that each such local change is reasonably necessary because of local climatic, geological, or topographical conditions. Local building regulations having the effect of amending the uniform codes, which were adopted by the City prior to November 23, 1970, were unaffected by the regulations of Sections 17958, 17958.5 and 17958.7 of the Health and Safety Code. Therefore, amendments to the uniform codes which were adopted by the City Council prior to November 23, 1970 and have been carried through from year to year without significant change, need no required findings. Also, amendments to provisions not regulating buildings used for human habitation do not require findings. Code: California Residential Code, Title 24, Part 2.5 Chapter(s), Section(s), Table(s), Appendices Title Add Deleted Amended Justification (See below for keys) R202 Superficial floor area  A, G Table R301.2 Climatic and Geographic Design Criteria C, G, T R301.2.2.6 Irregular Buildings G R304.5 Dwelling unit and congregate residence  A, G R319.1 Emergency Escape and Rescue Openings C, T R319.4.2.3 Window Well Fall Protection T R 319.4.5 Security Bars  T R309.1.1 Design and installation T R 309.2 One and Two Family Dwellings Automatic Spr. Syst. T R309.2.1 Design and installation T R309.2.2 NFPA 13D sprinkler increase in design requirements  T R309.3 Dwelling unit fire sprinkler systems T R 310.1 Smoke Detection and Notification C, T Item 15 Attachment C - Chapter 16.06 California Residential Code        Item 15: Staff Report Pg. 73  Packet Pg. 434 of 607  R310.1.3 Smoke alarms or detector end of life replacement  T 311.7.5 Carbon monoxide alarms or detectors end of life replacement  T R 308 Address identification T R 306.1 Flood Hazard Regulations  T R401 General T, G R402.2.1 Materials for concrete C R403, R403.1.2, R403.1.3, R403.1.3.1, R403.1.3.2 Foundation G, T R 403.1.8 Foundation on expansive Soils G, T R404.1.3 Concrete foundation walls C R 504.3.1 Projections exposed to weather  G, T R506.1 Concrete Floors on ground  C CR602.10. 4.5 Limits on methods GB and PCP  G Table R602.10.3(3 ) Bracing Requirements Based on Seismic Design Category  G R608.5 Materials  C R703.8.5. 1 Flashing Locations  T R1003.9.2 .1 Repairs, Replacements and Alterations  T Appendix BF Patio Covers  C Appendix BO Existing Building and Structures  C, T Appendix BG Sound Transmission  C Appendix CI Swimming Pool Safety Act  C, G BO109 Preliminary Meeting, General   A, C, G Item 15 Attachment C - Chapter 16.06 California Residential Code        Item 15: Staff Report Pg. 74  Packet Pg. 435 of 607  Key to Justification for Amendments to Title 24 of the California Code of Regulations A This is an administrative amendment to clarify and establish civil and administrative procedures, regulations, or rules to enforce and administer the activities by the Palo Alto Building Inspection Department. These administrative amendments do not need to meet HSC 18941.5/17958/13869 per HSC 18909(c). C This amendment is justified based on a local climatic condition. The seasonal climatic conditions during the late summer and fall create severe fire hazards to the public health and welfare in the City. The hot, dry weather frequently results in wild land fires on the brush covered slopes west of Interstate 280. The aforementioned conditions combined with the geological characteristics of the hills within the City create hazardous conditions for which departure from California Building Standards Code is required. Natural gas combustion and gas appliances emit a wide range of air pollutants, such as carbon monoxide (CO), nitrogen oxides (NOx, including nitrogen dioxide (NO2)), particulate matter (PM), and formaldehyde, which according to a UCLA Study, have been linked to various acute and chronic health effects, and additionally exceed levels set by national and California-based ambient air quality standards. The burning of fossil fuels used in the generation of electric power and heating of buildings contributes to climate change, which could result in rises in sea level, including in San Francisco Bay, that could put at risk Palo Alto homes and businesses, public facilities, and Highway 101 (Bayshore Freeway), particularly the mapped Flood Hazard areas of the City. Energy efficiency is a key component in reducing GHG emissions, and construction of more energy efficient buildings can help Palo Alto reduce its share of the GHG emissions that contribute to climate change. All-electric new buildings benefit the health, safety, and welfare, of Palo Alto and its residents. Requiring all-electric construction, without gas infrastructure will reduce the amount of greenhouse gas produced in Palo Alto and will contribute to reducing the impact of climate change and the associated risks. Due to decrease in annual rain fall, Palo Alto experiences the effect of drought and water saving more than some other communities in California. Embodied carbon of concrete is a significant contributor to greenhouse gas emissions and climate change, and this amendment includes a requirement to use low-carbon concrete. G This amendment is justified based on a local geological condition. The City of Palo Alto is subject to earthquake hazard caused by its proximity to San Andreas fault. This fault runs from Hollister, through the Santa Cruz Mountains, epicenter of the 1989 Loma Prieta earthquake, then on up the San Francisco Peninsula, then offshore at Daly City near Mussel Rock. This is the approximate location of the epicenter of the 1906 San Francisco earthquake. The other fault is Hayward Fault. This fault is about 74 mi long, situated mainly along the western base of the hills on the east side of San Francisco Bay. Both faults are considered major Northern California earthquake faults which may experience rupture at any time. Thus, because the City is within a seismic area which includes these earthquake faults, the modifications and changes cited herein are designed to better limit property damage as a result of seismic activity and to establish criteria for repair of damaged properties following a local emergency. T The City of Palo Alto topography includes hillsides with narrow and winding access, which makes timely response by fire suppression and emergency response vehicles difficult. Palo Alto is contiguous with the San Francisco Bay, resulting in a natural receptor for storm and wastewater run-off. Also, the City of Palo Alto is located in an area that is potentially susceptible to liquefaction during a major earthquake. The surface condition consists mostly of stiff to dense sandy clay, which is highly plastic and expansive in nature. The aforementioned conditions within the City create hazardous conditions for which departure from California Building Standards Code is warranted. Item 15 Attachment C - Chapter 16.06 California Residential Code        Item 15: Staff Report Pg. 75  Packet Pg. 436 of 607  *NOT YET APPROVED* 1 0290183_20250918_ms29 Ordinance No. Ordinance of the Council of the City of Palo Alto Repealing Chapter 16.08 of the Palo Alto Municipal Code and Amending Title 16 to Adopt a New Chapter 16.08, California Plumbing Code, 2025 Edition, and Local Amendments and Related Findings The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Chapter 16.08 of the Palo Alto Municipal Code is hereby amended by repealing in its entirety 16.08 and adopting a new Chapter 16.08 to read as follows: CHAPTER 16.08 CALIFORNIA PLUMBING CODE, CALIFORNIA CODE OF REGULATIONS, TITLE 24, PART 5 Sections 16.08.010 2025 California Plumbing Code, Title 24, Part 5 adopted and amended. 16.08.020 Cross - References to California Plumbing Code. 16.08.030 Local Amendments. 16.08.040 Administration & Enforcement of 2025 California Plumbing Code. 16.08.050 Adoption of Chapter 1, Division II Administration. 16.08.060 Section 102.8 Appendices. 16.08.070 Section 306.3 Palo Alto sewer use. 16.08.080 Section 701.2, (4) Drainage piping. 16.08.090 Section 719.7 Cleanouts. 16.08.100 Section 808.2 Single pass cooling water systems prohibited. 16.08.110 Section 1014.1 Grease Interceptors - General. 16.08.115 Section 1014.2.1.1 Grease Capacity 16.08.120 Section 1101.4 Material use. 16.08.130 Section 1101.4.1 Copper and copper alloys. 16.08.140 Section 1101.4.2 Conductors. 16.08.150 Section 1101.4.3 Leaders. 16.08.160 Section 1102.1 Applications. Item 15 Attachment D - Chapter 16.08 California Plumbing Code        Item 15: Staff Report Pg. 76  Packet Pg. 437 of 607  *NOT YET APPROVED* 2 0290183_20250918_ms29 16.08.010 2025 California Plumbing Code, Title 24, Part 5 adopted and amended. The California Plumbing Code, 2025 Edition, Title 24, Part 5 of the California Code of Regulations together with those omissions, amendments, exceptions and additions thereto, is adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein. Unless superseded and expressly repealed, references in City of Palo Alto forms, documents and regulations to the chapters and sections of the former editions of the California Code of Regulations, Title 24, shall be construed to apply to the corresponding provisions contained within the California Code of Regulations, Title 24, 2025. Ordinance No. 5567 of the City of Palo Alto and all other ordinances or parts of ordinances in conflict herewith are hereby suspended and expressly repealed. Wherever the phrases "California Plumbing Code" or "Plumbing Code" are used in this code or any ordinance of the City, such phrases shall be deemed and construed to refer and apply to the California Plumbing Code, 2025 Edition, Title 24, Part 4 of the California Code of Regulations, as adopted by this Chapter. One copy of the California Plumbing Code, 2025 edition, has been filed for use and examination of the public in the Office of the Building Official of the City of Palo Alto. 16.08.020 Cross - References to California Plumbing Code. The provisions of this Chapter contain cross-references to the provisions of the California Plumbing Code, 2025 Edition, in order to facilitate reference and comparison to those provisions. 16.08.030 Local Amendments. The provisions of this Chapter shall constitute local amendments to the cross-referenced provisions of the California Plumbing Code, 2025 Edition, and shall be deemed to replace the cross- referenced sections of said Code with the respective provisions set forth in this Chapter. Where used in this Chapter 16.08, ellipses shall indicate text of the California Plumbing Code, 2025 Edition, that has been adopted without amendment but is omitted for brevity. 16.08.040 Administration & Enforcement of 2025 California Plumbing Code. Administration and enforcement of this code shall be governed by Chapter 1, Division II of the 2025 California Building Code as amended by Palo Alto Municipal Code Chapter 16.04. 16.08.050 Adoption of Chapter 1, Division II Administration. Chapter 1, Division II Administration of the 2025 California Plumbing Code is adopted by the City of Palo Alto to supplement, to the extent it does not conflict with, Chapter 1, Division II of the 2025 California Building Code as amended. 16.08.060 Section 102.8 Appendices. Item 15 Attachment D - Chapter 16.08 California Plumbing Code        Item 15: Staff Report Pg. 77  Packet Pg. 438 of 607  *NOT YET APPROVED* 3 0290183_20250918_ms29 The following Appendix Chapters of the California Plumbing Code, 2025 Edition, are adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein: A. Appendix A – Recommended rules for sizing the water supply system B. Appendix D – Sizing storm water drainage systems 16.08.070 Section 306.3 Palo Alto sewer use. Section 306.3 of Chapter 3 of the California Plumbing Code is added to read: 306.3 Palo Alto sewer use. All non-domestic waste shall comply with the City of Palo Alto Sewer Use Ordinance (Palo Alto Municipal Code Chapter 16.09). Where discrepancies exist between the requirements of this code and said ordinance, the provisions of said ordinance shall apply. 16.08.080 Section 701.2, (4) Drainage piping. Subdivsion (4) of Section 701.2 of Chapter 7 of the California Plumbing Code is amended to read: 701.2 Drainage Piping Materials for drainage piping shall be in accordance with one of the referenced standards in Table 701.2 except that: [. . .] (4) Copper, copper alloys, lead and lead alloys, including brass, shall not be used for building sanitary drainage lines, connectors or seals coming in contact with sewage except for domestic waste sink traps and short lengths of associated connecting pipes where alternate materials are impracticable. Where permitted by the building official or their designee, copper tube for drainage piping shall have a weight of not less than that of copper drainage tube type DWV. [. . .] 16.08.090 Section 719.7 Cleanouts. Section 719.7 of Chapter 7 of the California Plumbing Code is added to read: 719.7 Cleanouts. A cleanout shall be provided at the point of connection between the building sewer and the city lateral and an approved fitting shall be used to bring the cleanout riser to grade. Where sewer cleanouts are to be connected to existing city laterals, such connections shall be accomplished by use of a City of Palo Alto Utility approved fitting. Item 15 Attachment D - Chapter 16.08 California Plumbing Code        Item 15: Staff Report Pg. 78  Packet Pg. 439 of 607  *NOT YET APPROVED* 4 0290183_20250918_ms29 16.08.100 Section 808.2 Single pass cooling water systems prohibited. Section 808.2 of Chapter 8 of the California Plumbing Code is added to read: 808.2 Single pass cooling water systems prohibited. Clean running water used exclusively as a cooling medium in an appliance, device, or apparatus is prohibited. Refer to PAMC 16.14.350 for additional CALGreen measures. 16.08.110 Section 1014.1 Grease Interceptors - General Section 1014.1 of Chapter 10 of the California Plumbing Code is amended to read as follows (additions to the 2025 California Plumbing code are underlined, deletions are struck through): 1014.1 General. Where it is determined by the Authority Having Jurisdiction that waste pretreatment is required, an approved type of grease interceptor(s) shall comply with ASME A112.14.3, ASME A112.14.4, CSA B481, ANSI/CAN/IAPMO Z1001, PDI G-101, or PDI G-102, and sized in accordance with Sections 1014.2.1 and 1014.2.1.1 or Section 1014.3.6, shall be installed in accordance with the manufacturer’s installation instructions to receive the drainage from fixtures or equipment that produce grease-laden waste. Grease-laden waste fixtures shall include, but not be limited to, sinks and drains, such as floor drains, floor sinks, and other fixtures or equipment in serving establishments, such as restaurants, cafes, lunch counters, cafeterias, bars and clubs, hotels, hospitals, sanitariums, factory or school kitchens, or other establishments where grease is introduced into the drainage or sewage system in quantities that can effect line stoppage or hinder sewage treatment or private sewage disposal systems. A combination of hydromechanical, gravity grease interceptors and engineered systems shall be allowed to meet this code and other applicable requirements of the Authority Having Jurisdiction where space or existing physical constraints of existing buildings necessitate such installations. A grease interceptor shall not be required for individual dwelling units or private living quarters. Water closets, urinals, and other plumbing fixtures conveying human waste shall not drain into or through the grease interceptor. […] 1014.1.2 Maintenance. Grease interceptors shall be maintained in efficient operating condition by periodic removal of the accumulated grease and latent material. No such collected grease shall be introduced into drainage piping or a public or private sewer. Where the Authority Having Jurisdiction determines that a grease interceptor is not being properly cleaned or maintained, the Authority Having Jurisdiction shall have the authority to mandate the installation of additional equipment or devices. The Authority Having Jurisdiction shall have the authority and to mandate a maintenance program for grease interceptors. 1014.1.3 Food Waste Disposers and Dishwashers. Item 15 Attachment D - Chapter 16.08 California Plumbing Code        Item 15: Staff Report Pg. 79  Packet Pg. 440 of 607  *NOT YET APPROVED* 5 0290183_20250918_ms29 Unless specifically required or permitted by the Authority Having Jurisdiction, no No food waste disposer or dishwasher shall be connected to or discharge into a grease interceptor. Commercial food waste disposers shall be permitted to discharge directly into the building’s drainage system. Commercial Food Waste Disposal Units are prohibited. Exception: Food waste disposers shall be permitted to discharge to grease interceptors that are designed to receive the discharge of food waste. 1014.1.4 Wastewater Discharge through Grease Interceptors. Wastewater Discharge through grease interceptors shall be by means of gravity only. Unless otherwise approved by the Authority Having Jurisdiction, mechanical pumping of wastewater through a grease interceptor shall not be allowed. Pumps and/or other mechanical pumping equipment to convey wastewater shall only be installed to convey wastewater after the wastewater has passed through the grease interceptor. 1014.1.5 Two-Way Lateral Cleanouts. Two-way Lateral cleanouts shall be installed on the inlet and outlet sides of grease interceptors for ease of maintenance and flushing of the lateral line(s). 1014.1.6 Acceptable Materials. Grease interceptors made of the following materials shall not be installed in the City: materials susceptible to corrosion in low pH environments, concrete, metal, and acid-resistant enamel or epoxy (A.R.E.) coatings. Examples of acceptable materials of construction include thermoplastic (low or high- density polyethylene) or similar non-corrosive materials. 1014.1.7 Sharing of Grease Interceptors Prohibited. Unless specifically required or permitted by the Authority Having Jurisdiction, a grease interceptor may be used by only one food facility. Sharing grease interceptors between multiple food facilities is prohibited. 16.08.115 Section 1014.2.1.1 Grease Capacity Section 1014.2.1.1 of Chapter 10 of the California Plumbing Code is added to read: 1014.2.1.1 Grease Capacity. In addition to the sizing criteria based on flow rate specified in Section 1014.2.1, hydromechanical grease interceptors shall meet the sizing criteria based on grease capacity outlined in the “Palo Alto Regulations for Food Facilities Related to Water Pollution Prevention and Management of Fats, Oils, and Grease.” The correctly sized grease interceptor will have both the minimum flow rate determined according to Section 1014.2.1 and the minimum grease storage capacity determined according to this section. 16.08.120 Section 1101.4 Material use. Item 15 Attachment D - Chapter 16.08 California Plumbing Code        Item 15: Staff Report Pg. 80  Packet Pg. 441 of 607  *NOT YET APPROVED* 6 0290183_20250918_ms29 Section 1101.4 of Chapter 11 of the California Plumbing Code is amended to read: 1101.4 Material use. Pipe, tube, and fittings conveying rainwater shall be of such materials and design as to perform their intended function to the satisfaction of the Authority Having Jurisdiction. Conductors within a vent or shaft shall be of cast- iron, galvanized steel, wrought iron, Schedule 40 ABS DWV, Schedule 40 PVC DWV, stainless steel 304 or 316L [stainless steel 304 pipe and fittings shall not be installed underground and shall be kept not less than 6 inches (152 mm) aboveground], or other approved materials, and changes in direction shall be in accordance with the requirements of Section 706.0. ABS and PVC DWV piping installations shall be installed in accordance with applicable standards referenced in Chapter 17 and the firestop protection requirements in the California Building Code. Except for individual single- family dwelling units, materials exposed within ducts or plenums shall have a flame- spread index of not more than 25 and a smoke-developed index of not more than 50, where tested in accordance with ASTM E84 or UL 723. Plastic piping installed in plenums shall be tested in accordance with all requirements of ASTM E84 or UL 723. Mounting methods, supports and sample sizes of materials for testing that are not specified in ASTM E84 or UL 723 shall be prohibited. [HCD 1 & HCD 2] ABS or PVC installations are limited to not more than two stories of areas of residential accommodation. [OSHPD 1, 2, 3 & 4] ABS and PVC installations are not allowed. 16.08.130 Section 1101.4.1 Copper and copper alloys. Section 1101.4.1 of Chapter 11 of the California Plumbing Code is amended to read: 1101.4.1 Copper and copper alloys. Joints and connections in copper and copper alloy pipe and tube is prohibited. 16.08.140 Section 1101.4.2 Conductors. Section 1101.4.2 of Chapter 11 of the California Plumbing Code is amended to read: 1101.4.2 Conductors. Conductors installed aboveground in buildings shall comply with the applicable standards referenced in Table 701.2 for aboveground drain, waste, and vent pipe. Conductors installed aboveground level shall be of Schedule 40 copper pipe or Schedule 40 copper alloy pipe; service weight cast-iron soil pipe or hubless cast-iron soil pipe; standard weight galvanized steel pipe; stainless steel 304 or 316L [stainless steel 304 pipe and fittings shall not be installed underground and shall be kept not less than 6 inches (152 mm) aboveground], or Schedule 40 ABS or Schedule 40 PVC plastic pipe. 16.08.150 Section 1101.4.3 Leaders. Section 1101.4.3 of Chapter 11 of the California Plumbing Code is amended to read: Item 15 Attachment D - Chapter 16.08 California Plumbing Code        Item 15: Staff Report Pg. 81  Packet Pg. 442 of 607  *NOT YET APPROVED* 7 0290183_20250918_ms29 1101.4.3 Leaders. Leaders installed outside shall be in accordance with the applicable standards referenced in Table 701.2 for aboveground drain, waste, and vent pipe; aluminum sheet metal; or galvanized steel sheet metal. 16.08.160 Section 1102.1 Applications. Section 1102.1 of Chapter 11 of the California Plumbing Code is amended to read: 1102.1 Applications. Roof drains shall be constructed of aluminum, cast-iron, stainless steel, ABS, PVC, polypropylene, polyethylene, or nylon and shall comply with ASME A112.3.1 or ASME A112.6.4. SECTION 2. The Council adopts the findings for local amendments to the California Plumbing Code, 2025 Edition, attached hereto as Exhibit “A” and incorporated herein by reference. SECTION 3. The Council finds that, with the exception of the changes codified at PAMC Section 16.08.110 and 16.08.115, the changes or modifications to the California Plumbing Code adopted by this ordinance are substantially equivalent to changes or modifications that were previously filed by the governing body of the City and were in effect as of September 30, 2025, and are therefore exempt from the moratorium on new residential building standards imposed by Assembly Bill (AB) 130 (2025). The changes codified at PAMC Section 16.08.110 and 16.08.115 do not affect residential units and are therefore not subject to the AB 130 moratorium. SECTION 4. The Council finds that this project is exempt from the provisions of the California Environmental Quality Act (“CEQA”) pursuant to Section 15308 of the CEQA Guidelines, because it is an action by the City as a regulatory body for the protection of the environment, and Section 15061 of the CEQA Guidelines, because it can be seen with certainty that there is no possibility that the amendments herein adopted will have a significant effect on the environment. SECTION 5. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. // // Item 15 Attachment D - Chapter 16.08 California Plumbing Code        Item 15: Staff Report Pg. 82  Packet Pg. 443 of 607  *NOT YET APPROVED* 8 0290183_20250918_ms29 SECTION 6. This Ordinance shall be effective on the thirty-first day after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: ____________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: ____________________________ ____________________________ City Attorney or Designee City Manager ____________________________ Director of Planning and Development Services ____________________________ Director of Administrative Services ____________________________ Director of Public Works Item 15 Attachment D - Chapter 16.08 California Plumbing Code        Item 15: Staff Report Pg. 83  Packet Pg. 444 of 607  *NOT YET APPROVED* 9 0290183_20250918_ms29 Exhibit A FINDINGS FOR LOCAL AMENDMENTS TO CALIFORNIA PLUMBING CODE, TITLE 24, PART 5 Section 17958 of the California Health and Safety Code provides that the City may make changes to the provisions of the California Building Standards Code. Sections 17958.5 and 17958.7 of the Health and Safety Code require that for each proposed local change to those provisions of the California Building Standards Code which regulate buildings used for human habitation, the City Council must make findings supporting its determination that each such local change is reasonably necessary because of local climatic, geological, or topographical conditions. Local building regulations having the effect of amending the uniform codes, which were adopted by the City prior to November 23, 1970, were unaffected by the regulations of Sections 17958, 17958.5 and 17958.7 of the Health and Safety Code. Therefore, amendments to the uniform codes which were adopted by the City Council prior to November 23, 1970 and have been carried through from year to year without significant change, need no required findings. Also, amendments to provisions not regulating buildings used for human habitation do not require findings. Code: California Plumbing Code, Title, 24, Part 5 Chapter(s), Sections(s), Appendices Title Added Amended Replaced Justification (See below for keys) Ch. 1, Div. II ADMINSTRATION  A Administration and Enforcement  A 306.3 Palo Alto sewer use  C 701.2 (4) Drainage piping  C 719.7 Cleanouts  C 808.2 Single pass cooling water systems prohibited  C 1014.1 Grease Interceptors - General  C, T 1014.2.1.1 Grease Capacity   C, T 1101.4 Material use  C 1101.4.1 Copper and copper alloys  C 1101.4.2 Conductors  C 1101.4.3 Leaders  C 1102.1 Applications  C Appx. A Recommended rules for sizing the water supply system  A, C, T Item 15 Attachment D - Chapter 16.08 California Plumbing Code        Item 15: Staff Report Pg. 84  Packet Pg. 445 of 607  *NOT YET APPROVED* 10 0290183_20250918_ms29 Appx. D Sizing storm water drainage systems  A, C, T Item 15 Attachment D - Chapter 16.08 California Plumbing Code        Item 15: Staff Report Pg. 85  Packet Pg. 446 of 607  NOT YET APPROVED 11 0290183_20250918_ms29 Key to Justification for Amendments to Title 24 of the California Code of Regulations A This is an administrative amendment to clarify and establish civil and administrative procedures, regulations, or rules to enforce and administer the activities by the Palo Alto Building Inspection Department. These administrative amendments do not need to meet HSC 18941.5/17958/13869 per HSC 18909(c). C This amendment is justified based on a local climatic condition. The seasonal climatic conditions during the late summer and fall create severe fire hazards to the public health and welfare in the City. The hot, dry weather frequently results in wild land fires on the brush covered slopes west of Interstate 280. The aforementioned conditions combined with the geological characteristics of the hills within the City create hazardous conditions for which departure from California Building Standards Code is required. In addition, Palo Alto’s local climatic conditions create unique challenges for grease management in the sewer system. Heavy winter rains contribute to infiltration and inflow, increasing flows that reduce the system’s tolerance for blockages and making effective grease control devices (GCDs) critical to preventing backups and overflows. Seasonal temperature variations further exacerbate the risk: hot summer conditions can liquefy grease, allowing it to migrate through pipes, while cooler winter conditions cause grease to solidify, increasing the likelihood of blockages. Bay-influenced humidity and saline air accelerate corrosion of interceptor components and piping, making it necessary to prohibit materials susceptible to corrosion in low-pH environments to ensure long-term reliability of GCDs. G This amendment is justified based on a local geological condition. The City of Palo Alto is subject to earthquake hazard caused by its proximity to San Andreas fault. This fault runs from Hollister, through the Santa Cruz Mountains, epicenter of the 1989 Loma Prieta earthquake, then on up the San Francisco Peninsula, then offshore at Daly City near Mussel Rock. This is the approximate location of the epicenter of the 1906 San Francisco earthquake. The other fault is Hayward Fault. This fault is about 74 mi long, situated mainly along the western base of the hills on the east side of San Francisco Bay. Both faults are considered major Northern California earthquake faults which may experience rupture at any time. Thus, because the City is within a seismic area which includes these earthquake faults, the modifications and changes cited herein are designed to better limit property damage as a result of seismic activity and to establish criteria for repair of damaged properties following a local emergency. T The City of Palo Alto topography includes hillsides with narrow and winding access, which makes timely response by fire suppression and emergency response vehicles difficult. Palo Alto is contiguous with the San Francisco Bay, resulting in a natural receptor for storm and wastewater run-off. Also, the City of Palo Alto is located in an area that is potentially susceptible to liquefaction during a major earthquake. The surface condition consists mostly of stiff to dense sandy clay, which is highly plastic and expansive in nature. The aforementioned conditions within the City create hazardous conditions for which departure from California Building Standards Code is warranted. In addition, much of Palo Alto has very low slope gradients. In flatter areas, sanitary sewer lines experience reduced flow velocity. This condition increases the risk of grease Item 15 Attachment D - Chapter 16.08 California Plumbing Code        Item 15: Staff Report Pg. 86  Packet Pg. 447 of 607  NOT YET APPROVED 12 0290183_20250918_ms29 accumulation and blockages in the system, making the use of appropriately sized grease interceptors more critical. Item 15 Attachment D - Chapter 16.08 California Plumbing Code        Item 15: Staff Report Pg. 87  Packet Pg. 448 of 607  *NOT YET APPROVED* 1 0290187_20250924_ms29 Ordinance No. ____ Ordinance of the Council of the City of Palo Alto Amending Chapter 16.14 (California Green Building Standards, California Code of Regulations, Title 24, Part 11) of the Palo Alto Municipal Code to Adopt the 2025 Green Building Standards Code, Along With Local Amendments The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Findings and Declarations. A. The City of Palo Alto adopted a Sustainability and Climate Action Plan, or S/CAP, to meet the City's stated goal of "80 x 30": reducing greenhouse gas emissions 80% below 1990 levels by 2030. B. The S/CAP outlines goals and key actions in eight areas, one of which is energy and more specifically, energy efficiency and electrification. The goals for the energy area of the S/CAP are to reduce GHG emissions from the direct use of natural gas in Palo Alto’s building sector by at least 60% below 1990 levels (116,400 MT CO2e reduction) and to modernize the electric grid to support increased electric demand to accommodate state‐ of‐the‐art technology. C. One key action the City is taking to accomplish those goals is to use codes and ordinances ‐ such as the energy reach code, green building ordinance, zoning code, or other mandates ‐ to facilitate electrification in both existing buildings and new construction projects where feasible. D. The purpose of this ordinance is to formally adopt California Code of Regulations, Title 24, Part 11, 2025 California Green Building Standards Code, with local amendments in furtherance of the City of Palo Alto’s S/CAP goals and other sustainability‐related goals included in the City’s 2030 Comprehensive Plan. The amendments adopted herein are more restrictive than the building standards in Title 24, Part 11. E. Recent legislation, Assembly Bill (AB) 130 (2025), limits local jurisdictions’ authority to amend the California Building Standards Code beginning October 1, 2025, and ending June 1, 2031. The Council finds that, with the exception of the changes codified at PAMC Sections 16.14.070, 16.14.080, 16.14.285, 16.14.355, and 16.14.400, the changes or modifications to the California Green Building Standards Code adopted by this ordinance are substantially equivalent to changes or modifications that were previously filed by the governing body of the City and were in effect as of September 30, 2025, and are therefore exempt from the moratorium on new residential building standards Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 88  Packet Pg. 449 of 607  *NOT YET APPROVED* 2 0290187_20250924_ms29 imposed by Assembly Bill (AB) 130 (2025). The changes codified at the PAMC Sections listed above, to the extent that they are not substantially equivalent to changes in effect as of September 30, 2025, do not affect residential units and are therefore not subject to the AB 130 moratorium. F. California Health and Safety Code sections 17958.5 and 17958.7 requires that the City, in order to make changes or modifications in the requirements contained in the California Green Building Standards on the basis of local conditions, make express finding that such modifications or changes are reasonably necessary because of local climatic, geological or topographical conditions. G. The required findings are attached to this ordinance as Exhibit A. SECTION 2. Chapter 16.14 (California Green Building Standards, California Code of Regulations, Title 24, Part 11) of the Palo Alto Municipal Code is hereby amended by repealing in its entirety existing 16.14 and adopting a new Chapter 16.14 to read as follows: CHAPTER 16.14 CALIFORNIA GREEN BUILDING STANDARDS CODE, CALIFORNIA CODE OF REGULATIONS, TITLE 24, PART 11 Sections Part 1 – General 16.14.010 2025 California Green Building Standards Code, Title 24, Part 11 adopted and amended. 16.14.020 Cross ‐ References to California Green Building Standards Code. 16.14.030 Local Amendments. Part 2 – Local Modifications to CHAPTER 1 – ADMINISTRATION 16.14.040 Administration & Enforcement of 2025 California Green Building Standards Code. 16.14.050 Adoption of Chapter 1 Administration. 16.14.060 Section 101.4 Appendices. Part 3 – Local Modifications to CHAPTER 2 – DEFINITIONS 16.14.070 Section 202 Definitions. Part 4 – Local Modifications to CHAPTER 3 – GREEN BUILDING Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 89  Packet Pg. 450 of 607  *NOT YET APPROVED* 3 0290187_20250924_ms29 16.14.080 Section 301 – Voluntary Tiers Added. Part 5 – Local Modifications to CHAPTER 4 – RESIDENTIAL MANDATORY MEASURES 16.14.090 Section 4.106.5 Full Electrification 16.14.100 Section 4.306 Swimming Pool and Spa Covers. 16.14.110 Reserved Part 6 – Local Modifications to CHAPTER 7 – INSTALLER AND SPECIAL INSPECTOR QUALIFICATIONS 16.14.120 Section 702.2 Special Inspection. Part 7 – Local Modifications to APPENDIX A4 – RESIDENTIAL VOLUNTARY MEASURES 16.14.130 Residential Projects. Appendix A4 Preface: Green Building Measures for Project Type and Scope. 16.14.140 Section A4.104 Site Preservation. 16.14.150 Section A4.105 Deconstruction and Reuse of Existing Materials. 16.14.160 Section A4.106.8 Electric Vehicle (EV) Charging for New Construction. 16.14.170 Section A4.106.9 Bicycle Parking. 16.14.180 Section A4.106.10 Light Pollution Reduction. 16.14.190 Section A4.203.1 Performance Approach for Newly Constructed Buildings. 16.14.200 Section A4.304.3 Irrigation Metering Device. 16.14.210 Section A4.305 Water Reuse Systems. 16.14.220 A4.305.4 Additions and Alterations. 16.14.230 Section A4.403.1 Frost Protection Foundation Systems. 16.14.240 Section A4.403.2 Reduction in Cement Use. 16.14.250 Section A4.408.1 Enhanced Construction Waste Reduction. 16.14.260 Section A4.504.1 Compliance with formaldehyde limits. 16.14.270 Section A4.504.3 Thermal Insulation. Part 8 – Local Modifications to CHAPTER 5 – NONRESIDENTIAL MANDATORY MEASURES Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 90  Packet Pg. 451 of 607  *NOT YET APPROVED* 4 0290187_20250924_ms29 16.14.280 Nonresidential Projects: Chapter 5 Preface Green Building Requirements Project Type and Scope. 16.14.285 Section 5.105.1 Scoping 16.14.290 Section 5.106.1.1 Local Storm Water Pollution Prevention. 16.14.295 Section 5.106.8 Light Pollution Reduction. 16.14.300 Section 5.106 Full Electrification. 16.14.310 Reserved 16.14.320 Reserved 16.14.330 Section 5.304.2 Invasive Species Prohibited. 16.14.340 Section 5.306 Nonresidential Enhanced Water Budget. 16.14.350 Section 5.307 Cooling Tower Water Use. 16.14.355 Section 5.409 Life Cycle Assessment 16.14.360 Section 5.410.4.6 Energy STAR Portfolio Manager. 16.14.370 Section 5.410.4.7 Performance Reviews – Energy. 16.14.380 Section 5.410.4.8 Performance Reviews – Water. 16.14.390 Section 5.506 Indoor Air Quality. Part 9 – Local Modifications to APPENDIX A5 – NONRESIDENTIAL VOLUNTARY MEASURES 16.14.400 Section A5.106.5.3 Electric Vehicle (EV) Charging for New Construction. 16.14.410 Section A5.203.1 Performance Approach for Newly Constructed Buildings. 16.14.420 Section A5.405.5 Cement and Concrete. 16.14.430 Section A5.408 Construction Waste Reduction, Disposal and Recycling. Part 1 – General 16.14.010 2025 California Green Building Standards Code, Title 24, Part 11 adopted and amended. The California Green Building Standards Code, 2025 Edition, Title 24, Part 11 of the California Code of Regulations, together with those omissions, amendments, exceptions and additions thereto, is adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein. Unless superseded and expressly repealed, references in City of Palo Alto forms, Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 91  Packet Pg. 452 of 607  *NOT YET APPROVED* 5 0290187_20250924_ms29 documents and regulations to the chapters and sections of the former California Code of Regulations, Title 24, shall be construed to apply to the corresponding provisions contained within the California Code of Regulations, Title 24, 2025. Ordinance No. 5626 of the City of Palo Alto and all other ordinances or parts of ordinances in conflict herewith are hereby suspended and expressly repealed. Wherever the phrases “California Green Building Standards Code” or “CALGreen” are used in this code or any ordinance of the City, such phrases shall be deemed and construed to refer and apply to the California Green Building Standards Code, 2025 Edition, as adopted and amended by this chapter. One copy of the California Green Building Standards Code, 2025 Edition, has been filed for use and examination of the public in the Office of the Chief Building Official of the City of Palo Alto. 16.14.020 Cross ‐ References to California Green Building Standards Code. The provisions of this Chapter contain cross‐references to the provisions of the California Green Building Code, 2025 Edition, in order to facilitate reference and comparison to those provisions. 16.14.030 Local Amendments. The provisions of this Chapter shall constitute local amendments to the cross‐ referenced provisions of the California Green Building Standards Code, 2025 Edition, and shall be deemed to replace the cross‐referenced sections of said Code with the respective provisions set forth in this Chapter. Part 2 – Local Modifications to CHAPTER 1 – ADMINISTRATION 16.14.040 Administration & Enforcement of 2025 California Green Building Standards Code. Administration and enforcement of this code shall be governed by Chapter 1, Division II of the 2025 California Building Code as amended by Palo Alto Municipal Code Chapter 16.04. 16.14.050 Adoption of Chapter 1 Administration. Chapter 1 Administration of the 2025 California Green Building Code is adopted by the City of Palo Alto to supplement, to the extent it does not conflict with, Chapter 1, Division II of the 2025 California Building Code, as amended. 16.14.060 Section 101.4 Appendices. The following Appendix Chapters of the California Green Building Standards Code, 2025 Edition, are adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein: Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 92  Packet Pg. 453 of 607  *NOT YET APPROVED* 6 0290187_20250924_ms29 A. Appendix A4 ‐ Residential Voluntary Measures (Tier 1 and Tier2) B. Appendix A5 ‐ Nonresidential Voluntary Measures (Tier 1 and Tier 2) Part 3 – Local Modifications to CHAPTER 2 – DEFINITIONS 16.14.070 Section 202 Definitions. Section 202 of Chapter 2 of the California Green Building Standards Code is amended to include the following definitions: ALL‐ELECTRIC BUILDING / SITE. A building or parcel of land whose sole source of energy is electricity and contains no combustion equipment or plumbing for combustion equipment. CPAU. City of Palo Alto Utilities Department. CALGREEN INSPECTOR is a person certified as a CALGreen Inspector/Plans Examiner through the International Code Council (ICC), demonstrating knowledge and application of Green Building concepts during plan review and inspection. For projects that require a CALGreen Inspector/Plans Examiner verification, the Inspector must be contracted directly with the owner and may not be a contractor or employee of the design or construction firm. CERTIFIED ENERGY ANALYST is a person registered as a Certified Energy Analyst with the California Association of Building Energy Consultants as of the date of submission of a Certificate of Compliance as required under section 10‐103 of Building Energy Efficiency Standards for residential and nonresidential buildings. GREEN BUSINESS CERTIFICATION INC. (GBCI™). Green Business Certification Inc. (GBCI™) is an independent third‐party organization that provides certification, credentialing, and verification services for green building and sustainability programs, including serving as the official certification body for LEED projects and professional credentials. LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN (LEED®). The Leadership in Energy and Environmental Design (LEED®) is a green building certification program developed by the U.S. Green Building Council that provides a framework for green buildings through a point‐based rating system that evaluates building performance across multiple sustainability categories. Projects shall follow the U.S. Green Building Council’s standards for selecting the appropriate LEED® rating system. LEED AP WITH SPECIALTY. An advanced professional credential signifying Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 93  Packet Pg. 454 of 607  *NOT YET APPROVED* 7 0290187_20250924_ms29 expertise in green building and a LEED rating system. To earn a LEED AP with specialty, candidates must first pass the LEED Green Associate exam. The exams measure knowledge about green building, a specific LEED rating system and the certification process and are ideal for individuals who are actively working on green building and LEED projects. MODEL WATER EFFICIENT LANDSCAPE ORDINANCE. The California Department of Water Resources Model Water Efficient Landscape Ordinance. SALVAGE. Salvage means the controlled removal of items and material from a building, construction, or demolition site for the purpose of on‐ or off‐site reuse, or storage for later reuse. Examples include air conditioning and heating systems, columns, balustrades, fountains, gazebos, molding, mantels, pavers, planters, quoins, stair treads, trim, wall caps, bath tubs, bricks, cabinetry, carpet, doors, ceiling fans, lighting fixtures, electrical panel boxes, fencing, fireplaces, flooring materials of wood, marble, stone or tile, furnaces, plate glass, wall mirrors, door knobs, door brackets, door hinges, marble, iron work, metal balconies, structural steel, plumbing fixtures, refrigerators, rock, roofing materials, siding materials, sinks, stairs, stone, stoves, toilets, windows, wood fencing, lumber and plywood. SUBSTANTIAL REMODEL (or “50‐50‐50” RULE). Any project that affects the removal or replacement of 50% or more of the linear length of the existing exterior walls of the building, 50% or more of the linear length of the existing exterior wall where the plate height is raised, or 50% or more of the existing roof framing area is removed or replaced, over a 3‐year period is considered a substantial remodel. (Refer to Section 301.1.2). SQUARE FOOTAGE. For application of green building requirements, “square footage” refers to all new or altered square footage, including basement areas (7 feet or greater in height), as calculated based on outer boundary of proposed construction area, including exterior walls. U.S. Green Building Council (USGBC). The U.S. Green Building Council (USGBC) is a nonprofit organization that promotes sustainability in building design, construction, and operation through market transformation initiatives and the development of green building standards, most notably the Leadership in Energy and Environmental Design (LEED®) certification program. Part 4 – Local Modifications to CHAPTER 3 – GREEN BUILDING 16.14.080 SECTION 301 ‐ Voluntary Tiers Added. Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 94  Packet Pg. 455 of 607  *NOT YET APPROVED* 8 0290187_20250924_ms29 SECTION 301 of Chapter 3 of the California Green Building Standards Code is amended to read: SECTION 301 GENERAL 301.1 Scope. Buildings shall be designed to include the green building measures specified as mandatory in the application checklists contained in this code and any applicable local amendments. In addition, the City requires the use of Voluntary Tiers, as provided in Appendices A4 and A5, for certain residential and nonresidential new construction, additions, and alterations. Projects that only trigger Mandatory measures are not required to fulfill Tier 1 or Tier 2 measures in Appendix A4 and A5. To achieve Tier 1 status, a project must comply with measures identified in Appendix A4, Division A4.6, Section A4.601.4 for residential projects and Appendix A5, Division A5.6, Section A5.601.2 for nonresidential projects. Projects subject to Tier 1 must fulfill all mandatory measures, all Tier 1 prerequisite measures and a defined number of Tier 1 elective measures. To achieve Tier 2 status, a project must comply with requirements identified in Appendix A4, Division A4.6, Section A4.601.5 for residential projects and Appendix A5, Division A5.6, Section A5.601.3 for nonresidential projects. Projects subject to Tier 2 must fulfill all mandatory measures, all Tier 2 prerequisite measures and a defined number of Tier 2 elective measures. 301.1.1 Residential additions and alterations. [HCD] The Mandatory provisions of Chapter 4 shall be applied to additions and/or alterations of existing residential buildings where the addition and/or alteration increases the building's conditioned area, volume, or size. The requirements shall apply only to and/or within the specific area of the addition or alteration. Tier 1 adopted (Residential). All residential building additions and/or alterations exceeding 1000 square feet must meet CALGreen Mandatory plus the Tier 1 measures, as amended by this Chapter and as applicable to the scope of work. For Tier 1 projects, the area of alterations will include any construction or renovation to an existing structure other than repair or addition. Alterations include raising the plate height, historic restoration, changes or rearrangements of the structural parts or elements, and changes or rearrangement of bearing walls and full height partitions. Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 95  Packet Pg. 456 of 607  *NOT YET APPROVED* 9 0290187_20250924_ms29 Normal maintenance, reroofing, painting or wall papering, floor finishes, replacement‐in‐kind of mechanical, plumbing and electrical systems, or replacing or adding new kitchen counter and similar furniture, plumbing fixture to the building are excluded for the purposes of establishing scope of Tier 1 projects. The area of alteration should be limited to the footprint of element(s) being altered. This does not exclude mandatory CALGreen measures. The sum of the footprint of the elements being altered with respect to Tier 1, shall be calculated using the following methodology: 1. Raising the plate height: The calculation with respect to raising of the plate height will be based on the area of the footprint in which the plate height is being increased. Plate height means the vertical distance measured from the top of the finished floor to the top of the plates. 2. Historic restoration: The calculation with respect to historic restoration will be based on the area of work covered in the California Historical Building Code (Title 24, Part 8). 3. Structural parts or elements: The calculation with respect to changes or rearrangements of the structural parts or elements will be based on the sum of the individual footprints of each structural change or rearrangement. The footprint shall be calculated based on the proposed design and inclusive of any demolished structural parts or elements. 4. Bearing walls and full height partition: The calculation with respect to changes or rearrangement of walls and full height partitions will be based on the footprint of any demolished wall or full height partition and any new wall or new full height partition. Exception: Attached and detached Accessory Dwelling Units, ADU conversions of existing structures shall meet the California Green Building Standards Code Mandatory measures only. 301.1.2 Substantial Remodel (50‐50‐50 rule). Any project that affects the removal or replacement of 50% or more linear length of the existing exterior walls of the building, 50% or more linear length of the existing exterior wall where the plate height is raised, or 50% or more of the existing roof framing area is removed or replaced, over a 3‐year period is considered a substantial remodel. Any permit(s) applied for will trigger a review of a 3‐year history of the project. This review will result in determining if a substantial remodel has occurred. The Chief Building Official or designee shall make the final determination Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 96  Packet Pg. 457 of 607  *NOT YET APPROVED* 10 0290187_20250924_ms29 regarding the application if a conflict occurs. […] 301.2 Low‐rise and high‐rise residential buildings. [HCD] The provisions of individual sections of CALGreen may apply to either low‐rise residential buildings, high‐rise residential buildings, or both. Individual sections will be designated by banners to indicate where the section applies specifically to low‐rise only (LR) or high‐rise only (HR). When the section applies to both low‐rise and high‐rise buildings, no banner will be used. 301.2.1 Low‐Rise residential new construction – Tier 2 adopted. All new constructed or substantial remodel projects must meet CALGreen Mandatory plus Tier 2 measures, as amended by this ordinance and as applicable to the scope of work. 301.3 Nonresidential additions and alterations. [BSC‐CG] The provisions of individual sections of Chapter 5 apply to building nonresidential additions of 1,000 square feet or greater, and/or building alterations with a permit valuation of $200,000 or above (for occupancies within the authority of California Building Standards Commission). Code sections relevant to additions and alterations shall only apply to the portions of the building being added or altered within the scope of the permitted work. A code section will be designated by a banner to indicate where the code section only applies to newly constructed buildings [N] or to additions and alterations [A]. When the code section applies to both, no banner will be used. Tier 1 adopted. Nonresidential alterations (including tenant improvements or renovations) of 5,000 square feet that include replacement of at least two of the following: HVAC system, building envelope, hot water system, or lighting system, must comply with CALGreen Mandatory plus Tier 1 measures, as amended by this Chapter and as applicable to the scope of work. Tier 1 alternative compliance path. Nonresidential alterations projects that would otherwise be subject to CALGreen Mandatory plus Tier 1 measures may elect an alternative compliance pathway by achieving LEED® Silver certification or higher from the U.S. Green Building Council. The Green Business Certification Inc. (GBCI™) shall serve as the independent third‐party certification body responsible for reviewing project documentation, conducting compliance verification, and issuing official LEED® certification. Projects electing this pathway are exempt from all individual Tier 1 CALGreen prerequisite and Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 97  Packet Pg. 458 of 607  *NOT YET APPROVED* 11 0290187_20250924_ms29 elective requirements with exception of the following: PAMC 16.14.430 Section A5.408 Construction Waste Reduction, Disposal and Recycling. Projects must maintain compliance with all applicable base CALGreen mandatory measures and building code requirements. Tier 2 adopted. Nonresidential additions of 1000 square feet or greater must comply with CALGreen Mandatory plus Tier 2 measures, as amended by this Chapter and as applicable to the scope of work. Tier 2 alternative compliance path. Nonresidential additions of 1000 square feet or greater that would otherwise be subject to CALGreen Mandatory plus Tier 2 measures may elect an alternative compliance pathway by achieving LEED® Gold certification or higher from the U.S. Green Building Council. The Green Business Certification Inc. (GBCI™) shall serve as the independent third‐party certification body responsible for reviewing project documentation, conducting compliance verification, and issuing official LEED® certification. Projects electing this pathway are exempt from all individual Tier 2 CALGreen prerequisite and elective requirements with exception of the following: PAMC 16.14.430 Section A5.408 Construction Waste Reduction, Disposal and Recycling. Projects must maintain compliance with all applicable base CALGreen mandatory measures and building code requirements. 301.3.1 ‐ 301.3.2 Unmodified 301.3.3 Nonresidential new construction – Tier 2 adopted. All new nonresidential construction must meet CALGreen Mandatory plus Tier 2 measures (including initial occupancy tenant improvements), as amended by this ordinance and as applicable to the scope of work. Tier 2 alternative compliance path. All new nonresidential construction that would otherwise be subject to CALGreen Mandatory plus Tier 2 measures may elect an alternative compliance pathway by achieving LEED® Gold certification or higher from the U.S. Green Building Council. The Green Business Certification Inc. (GBCI™) shall serve as the independent third‐party certification body responsible for Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 98  Packet Pg. 459 of 607  *NOT YET APPROVED* 12 0290187_20250924_ms29 reviewing project documentation, conducting compliance verification, and issuing official LEED® certification. Projects electing this pathway are exempt from all individual Tier 2 CALGreen prerequisite and elective requirements with exception of the following: PAMC 16.14.430 Section A5.408 Construction Waste Reduction, Disposal and Recycling. PAMC 16.14.400 Section A5.106.5.3 Electric Vehicle (EV) Charging for New Construction. Projects must maintain compliance with all applicable base CALGreen mandatory measures and building code requirements. 301.6 Special inspector requirements. Residential and nonresidential project owners subject to CALGreen Mandatory, CALGreen Mandatory plus Tier 1, or CALGreen Mandatory plus Tier 2 measures shall contract a City‐approved Green Special Inspector (GBSI) in accordance with section 702.2 of CALGreen, as amended. A City‐approved GBSI is required to verify compliance with CALGreen mandatory measures when the project elects to use the alternative LEED compliance pathway per section 301.3 and 301.3.3 of this Chapter. A LEED Accredited Professional with applicable specialty (LEED AP) shall certify that the project has been designed to meet the requirements for LEED Silver or LEED Gold certification, as applicable. The LEED AP shall provide two letters to certify the alternative compliance pathway: 1. At Building Permit Application – A letter confirming that said project has been registered with the U.S. Green Building Council (USGBC) and is anticipated to achieve the required number of points for the specified certification level. 2. Prior to any Approved Occupancy ‐ A letter based on the actual construction confirming that the project has been built in accordance with the approved plans and is expected to be eligible for certification at the approved LEED level. This letter must also state whether, and when, the final submittal certification documents will be submitted to the USGBC. Provide proof of LEED Silver/Gold Certification to the Building Department within two years of initial occupancy as part of the project record. Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 99  Packet Pg. 460 of 607  *NOT YET APPROVED* 13 0290187_20250924_ms29 301.7 Low‐carbon concrete requirements for Tier 1 and Tier 2 projects. Plain and reinforced concrete installed as part of any project subject to the application of this code shall demonstrate compliance with the requirements of PAMC 16.14.240. Part 5 – Local Modifications to CHAPTER 4 – RESIDENTIAL MANDATORY MEASURES Division 4.1 – PLANNING AND DESIGN 16.14.090 Section 4.106.5 Full Electrification Section 4.106 of Chapter 4 of the California Green Building Standards Code is amended to add new subsection, 4.106.5 as follows: 4.106.5 Full electrification. Full electrification is recommended for new buildings, substantial remodels, and new outdoor appliances/equipment such as fireplaces, firepits, heaters for swimming pool/spa, and similar equipment. Full electrification is required for outdoor grills, stoves, and barbecues. This subsection does not prohibit freestanding and/or portable grills, stoves, or barbecues whose sole source of energy is self‐contained fuel canisters. Division 4.3 – WATER EFFICIENCY AND CONSERVATION 16.14.100 Section 4.306 Swimming Pool and Spa Covers Section 4.306 of Chapter 4 of the California Green Building Standards Code is added to read: 4.306 Swimming pool and spa covers. Swimming pools and spas shall be provided with a vapor retardant cover. Part 6 – Local Modifications to CHAPTER 7 – INSTALLER AND SPECIAL INSPECTOR QUALIFICATIONS 16.14.120 Section 702.2 Special Inspection. Section 702.2 of Chapter 7 of the California Green Building Standards Code is amended to read: 702.2 Green building special inspection. When required by the enforcing agency, the owner or responsible entity acting as the owner’s agent shall employ one or more Green Building Special Inspectors to provide inspection or other duties necessary to substantiate compliance with this Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 100  Packet Pg. 461 of 607  *NOT YET APPROVED* 14 0290187_20250924_ms29 code. Green Building Special Inspectors shall demonstrate competence to the satisfaction of the enforcing agency for the particular type of inspection or task to be performed. In addition to other certifications or qualifications acceptable to the enforcing agency, the following certifications or education may be considered by the enforcing agency when evaluating the qualifications of a Special Inspector. The City shall maintain a list of pre‐approved Special Inspectors in accordance with this section. The owner shall contract a Special Inspector from the pre‐ approved list meeting one of the following: 1. Certification by a national or regional green building program: ICC Certified CALGreen Inspector/Plans Examiner 2. Other programs acceptable to the enforcing agency. Note: Special Inspectors shall be independent entities with no financial interest in the materials or the project they are inspecting for compliance with this code. Part 7– Local Modifications to APPENDIX A4 – RESIDENTIAL VOLUNTARY MEASURES Division A4.1 – PLANNING AND DESIGN 16.14.130 Residential Projects. Appendix A4 Preface: Green Building Measures for Project Type and Scope. A preface is added to Chapter A4 of the California Green Building Standards Code to read: Preface ‐ Green Building Requirements for Project Type and Scope. For design and construction of residential projects, the City of Palo Alto requires compliance with the mandatory measures of Chapter 4, in addition to use of Tier 1 and Tier 2 as specified in Palo Alto Municipal Code Chapter 16.14. See Section 202 for definitions on CALGreen Mandatory, Tier 1 Prerequisites and Electives, and Tier 2 Prerequisites and Electives. All elective measures are adopted as written under Appendix A4 unless otherwise indicated in this Section. 16.14.140 Section A4.104 SITE PRESERVATION. Section A4.104.1 of Appendix A4 of the California Green Building Standards Code is adopted as a Tier 1 and Tier 2 elective measure and is amended to read: A4.104.1 Supervision and education by a special inspector. Individuals with oversight authority on the project, as defined in section 16.14.120 of this code, who have been trained in areas related to environmentally Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 101  Packet Pg. 462 of 607  *NOT YET APPROVED* 15 0290187_20250924_ms29 friendly development, shall teach green concepts to other members of the builder’s staff and ensure training and written instruction has been provided to all parties associated with the development of the project. Prior to the beginning of the construction activities, the builder shall receive a written guideline and instruction specifying the green goals of the project. Note: Lack of adequate supervision and dissemination of the project goals can result in negative effects on green building projects. If the theme of green building is not carried through the project, the overall benefit can be substantially reduced by the lack of knowledge and information provided to the various entities involved with the construction of the project. 16.14.150 Section A4.105 Deconstruction and Reuse of Existing Materials. Section A4.105 of Appendix A4 of the California Green Building Standards Code is not adopted as an elective measure and is amended to read: Section A4.105.1 Chapter 5.24 of Title 5 of the Municipal Code. See Chapter 5.24 of the Municipal Code for the local deconstruction requirements. Section A4.105.2 is adopted as a Tier 1 and Tier 2 elective measure. A4.105.2 Reuse of materials. Nonhazardous materials which can be easily reused include but are not limited to the following: 1. Light fixtures 2. Plumbing fixtures 3. Doors and trim 4. Masonry 5. Electrical devices 6. Appliances 7. Foundations or portions of foundations Note: Reused material must be installed to comply the appropriate Title 24 provisions. 16.14.160 Section A4.106.8 Electric Vehicle (EV) Charging for New Construction. Sections A4.106.8 – A4.106.8.2.2 of the California Green Building Standards Code are deleted in its entirety, adopted as mandatory measures and is Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 102  Packet Pg. 463 of 607  *NOT YET APPROVED* 16 0290187_20250924_ms29 amended to read: A4.106.8 Electric vehicle (EV) charging for residential structures. Newly constructed single‐family and multi‐family residential structures, including residential structures constructed as part of a mixed‐use development, shall comply with the following requirements for electric vehicle supply equipment (EVSE). All parking space calculations under this section shall be rounded up to the next full space. The requirements stated in this section are in addition to those contained in Section 4.106.4 of the California Green Building Standards Code. In the event of a conflict between this section and Section 4.106.4 of the California Green Building Standards Code, the more robust EV Charging requirements shall prevail. A4.106.8.1 New single‐family, duplex and townhouse dwellings. The following standards apply to newly constructed detached and attached single‐family, duplex and townhouse residences. (a) In general. The property owner shall provide One (1) Level 2 electrical vehicle supply equipment (EVSE) or one (1) EV ready space for each residence (except for accessory dwelling unit (ADU)). (b) Location. The proposed location of a charging station may be internal or external to the dwelling and shall be in close proximity to an on‐site parking space consistent with city regulations. A4.106.8.2 New multi‐family dwellings. In addition to the applicable standards in the 2025 California Green Building Standards Code, the following standards apply to newly constructed residences in a multi‐ family residential structure. (a) Resident parking. The property owner shall provide at least one (1) Level 2 electrical vehicle supply equipment (EVSE) or one (1) Level 2 EV Ready space for each residential unit in the structure . (b) Location. The EVSE, receptacles, and/or raceway required by this section shall be placed in locations allowing convenient installation of and access to EVSE. In addition, if parking is deed‐restricted to individual residential units, the EVSE or receptacles required by subsection (a) shall be located such that each unit has access to its own EVSE or receptacle. Location of EVSE or receptacles shall be consistent with all city regulations. A4.106.8.3 New hotels and motels. The following standards apply to newly constructed hotels. Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 103  Packet Pg. 464 of 607  *NOT YET APPROVED* 17 0290187_20250924_ms29 (a) In general. The property owner shall comply with Section 4.106.4.2.6 of the California Green Building Standards Code. (b) Location. The EVSE and/or receptacles, required by this section shall be placed in locations allowing convenient installation of and access to EVSE. Location of EVSE or receptacles shall be consistent with all City guidelines, rules, and regulations. 16.14.170 Section A4.106.9 Bicycle Parking. Section A4.106.9 of Appendix A4 of the California Green Building Standards Code is not adopted as a Tier 1 and Tier 2 elective measure. Projects must comply with the bicycle parking requirements in the Palo Alto Municipal Code. 16.14.180 Section A4.106.10 Light Pollution Reduction. Section A4.106.10 is added and adopted as a Tier 1 and Tier 2 elective measure for all covered projects and is amended to read: A4.106.10 Light pollution reduction. Outdoor lighting systems shall be designed and installed to comply with the following: 1. The minimum requirements in the California Energy Code for Lighting Zones 1‐4 as defined in Chapter 10 of the California Administrative Code; and 2. Backlight, Up light and Glare (BUG) ratings as defined in IES TM‐15‐11; and 3. Allowable BUG ratings not exceeding those shown in TABLE 5.106.8 [N]; or Comply with a local ordinance lawfully enacted pursuant to Section 101.7 of this code, whichever is more stringent. Projects may use an approved equal reference standard for light fixtures where BUG ratings are unavailable. Exceptions: 1. Luminaires that qualify as exceptions to the California Energy Code. 2. Emergency lighting. 3. One‐ and two‐family dwellings. Note: The International Dark‐Sky Association (IDA) and the Illuminating Engineering Society of North America (IESNA) have developed a Model Lighting Ordinance (MLO). The MLO was designed to help municipalities develop outdoor lighting standards that reduce glare, light trespass, and skyglow. The model ordinance and user guides for the ordinance may be accessed at the International Dark‐Sky Association web site. Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 104  Packet Pg. 465 of 607  *NOT YET APPROVED* 18 0290187_20250924_ms29 Division A4.2 – ENERGY EFFICIENCY 16.14.190 Section A4.203.1 Performance Approach for Newly Constructed Buildings. Section A4.203.1 of Appendix A4 of the California Green Building Standards Code is not adopted as a Tier 1 and Tier 2 elective measure. Projects shall comply with Chapter 16.17 of the Palo Alto Municipal Code (California Energy Code). Division A4.3 – WATER EFFICIENCY AND CONSERVATION 16.14.200 Section A4.304.3 Irrigation Metering Device. Section A4.304.3 of Appendix A4 of the California Green Building Standards Code is adopted as a Tier 1 and Tier 2 elective measure and is amended to read: A4.304.3 Irrigation metering device. Dedicated irrigation meters from CPAU are to be installed in all new construction and rehabilitated landscapes when the landscape is greater than 1,000 square feet. 16.14.210 Section A4.305 Water Reuse Systems. Sections A4.305.1, A4.305.2, and A4.305.3 of Appendix A4 of the California Green Building Standards Code are adopted as Tier 1 and Tier 2 elective measures and are amended to read: A4.305.1 Graywater. Alternative plumbing piping is installed to permit the discharge from the clothes washer and other fixtures (except toilets and kitchen sinks) to be used for an irrigation system in compliance with the California Plumbing Code. In the event that the whole house graywater system is installed in compliance with the California Plumbing Code, then this measure shall count as 3 electives. A4.305.2 Recycled water piping. Based on projected availability, dual water piping is installed for future use of recycled water at the following locations: 1. Interior piping for the use of recycled water is installed to serve all water closets, urinals, and floor drains. 2. Exterior piping is installed to transport recycled water from the point of connection to the structure. Recycled water systems shall be designed and installed in accordance with the California Plumbing Code. A4.305.3 Recycled water for landscape irrigation. Recycled water piping is used for landscape irrigation. Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 105  Packet Pg. 466 of 607  *NOT YET APPROVED* 19 0290187_20250924_ms29 16.14.220 A4.305.4 Additions and Alterations. Section A4.305.4 is added as Tier 1 and Tier 2 prerequisite to read: A4.305.4 Additions and alterations. All multi‐family residential additions and alterations must install recycled water infrastructure for irrigation when the landscape area exceeds 1,000 square feet. Division A4.4 – MATERIAL CONSERVATION AND RESOUCE EFFICIENCY 16.14.230 Section A4.403.1 Frost Protection Foundation Systems. Sections A4.403.1 is not adopted as a Tier 1 and Tier 2 elective measure. 16.14.240 Section A4.403.2 Reduction in cement use. Section A4.403.2 of Appendix A4 of the California Green Building Standards Code is adopted as a Mandatory measure for all Tier 1 and Tier 2 projects and is amended to read: A4.403.2 Low carbon concrete requirements. A4.403.2.1 Purpose. The purpose of this chapter is to provide practical standards and requirements for the composition of concrete, as defined herein, that maintains adequate strength and durability for the intended application and at the same time reduces greenhouse gas emissions associated with concrete composition. This code includes pathways for compliance with either reduced cement levels or lower‐emission supplementary cementitious materials. A4.403.2.2 Definitions. For the application of this section the following definitions shall apply: Concrete. Concrete is any approved combination of mineral aggregates bound together into a hardened conglomerate in accordance with the requirements of this code. Environmental product declaration (EPD). EPDs present quantified environmental information on the life cycle of a product to enable comparisons between products fulfilling the same function. EPDs must conform to ISO 14025, and EN 15804 or ISO 21930, and have at least a "cradle to gate" scope (which covers product life cycle from resource extraction to the factory). Upfront embodied carbon (embodied carbon). The greenhouse gasses emitted in material extraction, transportation and manufacturing of a material corresponding to life cycle stages A1 (extraction and upstream Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 106  Packet Pg. 467 of 607  *NOT YET APPROVED* 20 0290187_20250924_ms29 production), A2 (transportation), and A3 (manufacturing). Definition is as noted in ISO 21930 and as defined in V2.3 Product Category Rule for Concrete by NSF dated November 2023. https://d2evkimvhatqav.cloudfront.net/documents/PCR‐Product‐Category‐Rules/PCR‐ Concrete‐2023‐deviation.pdf https://d2evkimvhatqav.cloudfront.net/documents/PCR‐Product‐ Category‐Rules/PCR‐Concrete‐2023‐deviation.pdf?v=1701797590 A4.403.2.3 Compliance. Compliance with the requirements of this chapter shall be demonstrated through any of the compliance options in Sections A4.403.2.3.2 through A4.403.2.3.5: TABLE A4.403.2.3 Cement and Embodied Carbon Limit Pathways A4.403.2.3.1 Allowable increases. (1) Cement and Embodied Carbon Limit Allowances. Cement or Embodied Carbon limits shown in Table A4.403.2.3 can be increased by 30% for concretes demonstrated to the Building Official as requiring high early strength. Such concretes could include, but are not limited to, precast, prestressed concrete; beams and slabs above grade; and shotcrete (2) Approved Cements. The maximum cement content may be increased proportionately above the tabulated value when using an approved cement, or blended cement, demonstrated by approved EPD to have a plant‐specific EPD lower than 1040 kg CO2e/metric ton. The increase in allowable cement content would be (1040 / plant=specific EPD) %. Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 107  Packet Pg. 468 of 607  *NOT YET APPROVED* 21 0290187_20250924_ms29 A4.403.2.3.2 Cement limit method — mix. Cement content of a concrete mix using this method shall not exceed the value shown in the Table A4.403.2.3. Use of this method is limited to concrete with specified compressive strength not exceeding 5,000 psi. A4.403.2.3.3 Cement limit method — project. Total cement content shall be based on total cement usage of all concrete mix designs within the same project. Total cement content for a project shall not exceed the value calculated according to Equation A4.403.2.3.3. Equation A4.403.2.3.3: Cem proj < Cem allowed where Cem proj = ΣCem n v n and Cem allowed = ΣCem lim v n and n = the total number of concrete mixtures for the project Cem n = the cement content for mixture n , kg/m 3 or lb/yd 3 Cem lim = the maximum cement content for mixture n per Table A4.403.2.3, kg/m 3 or lb/yd 3 v n = the volume of mixture n concrete to be placed, yd 3 or m 3 Applicant can use yd 3 or m 3 for calculation, but must keep same units throughout A4.403.2.3.4. Embodied carbon method — mix. Embodied carbon of a concrete mix, based on an approved environmental product declaration (EPD), shall not exceed the value given in Table A4.403.2.3. A4.403.2.3.5. Embodied carbon method — project. Total embodied carbon (EC proj ) of all concrete mix designs within the same project shall not exceed the project limit (EC allowed ) determined using Table A4.403.2.3 and Equation A4.403.2.3.5. Equation A4.403.2.3.5: EC proj < EC allowed where EC proj = ΣEC n v n and EC allowed = ΣEC lim v n and n = the total number of concrete mixtures for the project Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 108  Packet Pg. 469 of 607  *NOT YET APPROVED* 22 0290187_20250924_ms29 EC n = the embodied carbon potential for mixture n per mixture EPD, kg/m 3 EC lim = the embodied carbon potential limit for mixture n per Table A4.403.2.3, kg/m3 v n = the volume of mixture n concrete to be placed, yd 3 or m 3 Applicant can use yd 3 or m 3 for calculation, but must keep same units throughout. A4.403.2.3.6. Enforcement. As a condition prior to the issuance of every building permit involving placement of concrete, the permit applicant shall be required to submit a completed low‐carbon concrete compliance form or other acceptable methods that shall be provided by and reviewed for compliance by the building department prior to issuing the permit. As a condition of such building permits, and prior to approving construction inspections following placement of concrete, the permit applicant shall be required to submit batch certificates and/or EPDs provided by the concrete provider that demonstrate compliance with the low‐carbon concrete compliance form on file with the building permit. The batch certificates and/or EPDs shall be reviewed for compliance by the building department prior to approving any further inspections. When deviations from compliance with this section occur, the chief building official or his designee is authorized to require evidence of equivalent carbon reductions from the portions of remaining construction of the project to demonstrate alternative compliance with the intent of this chapter. For projects involving placement of concrete by, or on behalf of, a public works, parks, or similar department the director of such department, or his/her assignee, shall maintain accurate records of the total volume (in cubic yards) of all concrete placed, as well as the total compliant volume (in cubic yards) of all concrete placed, and shall report this data annually to the governing body in a form expressing an annual compliance percentage derived from the quotient of total compliant concrete volume placed divided by total concrete volume placed. A4.403.2.3.7. Exemptions. (a) Hardship or infeasibility exemption. If an applicant for a project subject to this chapter believes that circumstances exist that make it a hardship or infeasible to meet the requirements of this chapter, the applicant may request an exemption as set forth below. In applying for an exemption, the burden is on the applicant to show hardship or infeasibility. The applicant shall identify in writing the specific requirements of the standards for compliance that the project is unable to achieve and the circumstances that Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 109  Packet Pg. 470 of 607  *NOT YET APPROVED* 23 0290187_20250924_ms29 make it a hardship or infeasible for the project to comply with this chapter. Circumstances that constitute hardship or infeasibility may include, but are not limited to the following: (1) There is a lack of commercially available material necessary to comply with this chapter; (2) The cost of achieving compliance is disproportionate to the overall cost of the project; (3) Compliance with certain requirements would impair the historic integrity of buildings listed on a local, state or federal list or register of historic structures as regulated by the California Historic Building Code (Title 24, Part 8). (b) Granting of exemption. If the chief building official determines that it is a hardship or infeasible for the applicant to fully meet the requirements of this chapter and that granting the requested exemption will not cause the building to fail to comply with the California Building Standards Code, the chief building official shall determine the maximum feasible threshold of compliance reasonably achievable for the project. In making this determination, the chief building official shall consider whether alternate, practical means of achieving the objectives of this chapter can be satisfied. If an exemption is granted, the applicant shall be required to comply with this chapter in all other respects and shall be required to achieve the threshold of compliance determined to be achievable by the chief building official. (c) Denial of exception. If the chief building official determines that it is reasonably possible for the applicant to fully meet the requirements of this chapter, the request shall be denied and the applicant shall be notified of the decision in writing. The project and compliance documentation shall be modified to comply with the standards for compliance. 16.14.250 Section A4.408.1 Enhanced Construction Waste Reduction. Section A4.408.1 of Appendix A4 of the California Green Building Standards Code is adopted as a mandatory measure and is amended to read: A4.408.1 Enhanced construction waste reduction. Nonhazardous construction and demolition debris generated at the site is diverted to recycle or salvage in compliance with the following: Projects with a given valuation of $25,000 or more must have at least an 80‐percent reduction. Any mixed recyclables that are sent to mixed‐waste recycling facilities shall include a qualified third party verified facility average diversion rate. Verification of diversion rates shall meet minimum certification eligibility guidelines, acceptable to the local enforcing agency. Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 110  Packet Pg. 471 of 607  *NOT YET APPROVED* 24 0290187_20250924_ms29 Exceptions: 1. Residential stand‐alone mechanical, electrical or plumbing permits. 2. Commercial stand‐alone mechanical, electrical or plumbing permits. A4.408.1.1 Documentation. Documentation shall be provided to the enforcing agency which demonstrates compliance with all construction and demolition waste reduction requirements. Division A4.5 – ENVIRONMENTAL QUALITY 16.14.260 Section A4.504.1 Compliance with Formaldehyde Limits. Section A4.504.1 of Appendix A5 of the California Green Building Standards Code is adopted as a Tier 1 and Tier 2 elective measure. 16.14.270 Section A4.504.3 Thermal Insulation. Section A4.504.3 of Appendix A5 of the California Green Building Standards Code is not adopted as a Tier 1 and Tier 2 prerequisite. Section A4.504.3 is adopted as a Tier 1 and Tier 2 elective measure. Part 8 – Local Modifications to CHAPTER 5 – NONRESIDENTIAL MANDATORY MEASURES Division 5.1 – PLANNING AND DESIGN 16.14.280 Nonresidential Projects: Chapter 5 Preface Green Building Requirements for Project Type and Scope. A Preface is added to Chapter 5 of the California Green Building Standards Code to read: Preface – Green Building Requirements for Project Type and Scope. For design and construction of nonresidential projects, the City requires compliance with the mandatory measures of Chapter 5, in addition to use of Tier 1 and Tier 2 as specified in Palo Alto Municipal Code Chapter 16.14. See Section 202 for definitions on CALGreen MANDATORY, Tier 1 prerequisites and electives, and Tier 2 prerequisites and electives. All elective measures are adopted as written under Appendix A5 unless otherwise indicated in this Section. 16.14.285 Section 5.105.1 Scoping Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 111  Packet Pg. 472 of 607  *NOT YET APPROVED* 25 0290187_20250924_ms29 Section 5.105.1 of Chapter 5 of the California Green Building Standards Code is amended to read: 5.105.1 Scope. [BSC‐CG] Effective July 1, 2024, alteration(s) to existing building(s) where the combined altered floor area is 100,000 square feet or greater shall comply with either Section 5.105.2, 5.409.2, or 5.409.3. Addition(s) to existing building(s) where the total floor area combined with the existing building(s) is 100,000 square feet or greater shall comply with either Section 5.105.2, Section 5.409.2, or Section 5.409.3. Effective January 1, 2026, the combined floor area shall be 25,000 square feet or greater. Exception [BSC‐CG, DSA‐SS]: Combined addition(s) to existing building(s) of two times the area or more of the existing building(s) is not eligible to meet compliance with Section 5.105.2. 16.14.290 Section 5.106.1.1 Local ordinance. Section 5.106.1.1 of Chapter 5 of the California Green Building Standards Code is amended to read: 5.106.1.1 Local ordinance. Newly constructed projects and additions shall comply with additional City of Palo Alto stormwater runoff management and pollution prevention measures as applicable, and as may be amended from time to time. 16.14.295 Section 5.106.8 Light Pollution Reduction. Section 5.106.8 of Chapter 5 of the California Green Building Standards Code is amended to read: 5.106.8 Light pollution reduction. Outdoor lighting systems shall be designed and installed to comply with the following: 1. The minimum requirements in the California Energy Code for Lighting Zones 0‐4 as defined in Chapter 10, Section 10‐114 of the California Administrative Code; and 2. Backlight (B) ratings as defined in IES TM‐15‐11 (shown in Table A‐1 in Chapter 8); 3. Uplight and Glare ratings as defined in California Energy Code (shown in Tables 130.2‐A and 130.2‐B in Chapter 8); and 4. Allowable BUG ratings not exceeding those shown in Table 5.106.8 [N]; or Comply with a local ordinance lawfully enacted pursuant to Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 112  Packet Pg. 473 of 607  *NOT YET APPROVED* 26 0290187_20250924_ms29 Section 101.7, whichever is more stringent. Projects may use an approved equal reference standard for light fixtures where BUG ratings are unavailable. Exceptions: 1. Luminaires that qualify as exceptions in Section 103.2(b) and 140.7 of the California Energy Code. 2. Emergency lighting. 3. Building facade meeting the requirements in Table 140.7‐B of the California Energy Code, Part 6. 4. Custom lighting features as allowed by the local enforcing agency, as permitted by Section 101.8 Alternate materials, designs and methods of construction. 5. Luminaires with less than 6,200 initial luminaire lumens. 16.14.300 Section 5.106.13 Full Electrification. Section 5.106 of Chapter 4 of the California Green Building Standards Code is amended to add new subsection, 5.106.13 as follows: 5.106.13 Full electrification. Full electrification is recommended for new buildings, substantial remodels, and new outdoor appliances/equipment such as fireplaces, firepits, heaters for swimming pool/spa, and similar equipment. Full electrification is required for outdoor grills, stoves, and barbecues. This subsection does not prohibit freestanding and/or portable grills, stoves, and barbecues whose source of energy is self‐contained fuel canisters. 16.14.310 Reserved 16.14.320 Reserved Division 5.3 – WATER EFFICIENCY AND CONSERVATION 16.14.330 Section 5.304.2 Invasive Species Prohibited. Section 5.304.2 of Chapter 5 of the California Green Building Standards Code is added as mandatory measure to read: 5.304.2 Invasive species prohibited. All nonresidential new construction, additions, and alterations shall not install invasive species in a landscape area of any size. Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 113  Packet Pg. 474 of 607  *NOT YET APPROVED* 27 0290187_20250924_ms29 16.14.340 Section 5.306 Nonresidential Enhanced Water Budget. Section 5.306 of Chapter 5 of the California Green Building Standards Code is added as mandatory measure to read: 5.306 Nonresidential enhanced water budget. Nonresidential buildings anticipated to use more than 1,000 gallons of water a day shall complete an Enhanced Water Budget Calculator as established by the Chief Building Official or designee. 16.14.350 Section 5.307 Cooling Tower Water Use. Section 5.307 Cooling Tower Water Use is added as mandatory to read: 5.307 COOLING TOWER WATER USE 5.307.1. Cooling tower water use in high rise residential or nonresidential buildings. Cooling tower water use must meet the conditions as follows and as outlined in Palo Alto Municipal Code Section 16.08.100. Projects are required to perform a potable water analysis at the site to meet the maximum concentration of parameters noted in Table 5.307.1 TABLE 5.307.1 Ca (as CaCO3) 600 ppm Total alkalinity 500 ppm SiO2 150 ppm Cr 300 ppm Conductivity 3300 Us/cm Calculate maximum number of cycles that can be achieved with these levels of concentration shall be included in the plumbing design plans. Division 5.4 – MATERIAL CONSERVATION AND RESOUCE EFFICIENCY 16.14.355 Section 5.409 Life Cycle Assessment Section 5.409 of Chapter 5 of the California Green Building Standards Code is amended to read: 5.409.1 Scope. [BSC‐CG] Effective July 1, 2024, nonresidential projects consisting of newly constructed building(s) with a combined floor area of 100,000 square Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 114  Packet Pg. 475 of 607  *NOT YET APPROVED* 28 0290187_20250924_ms29 feet or greater shall comply with either Section 5.409.2 or Section 5.409.3. Alteration(s) to existing building(s) where the combined altered floor area is 100,000 square feet or greater shall comply with either Section 5.105.2, 5.409.2, or 5.409.3. Addition(s) to existing building(s) where the total floor area combined with the existing building(s) is 100,000 square feet or greater shall comply with either Section 5.105.2, Section 5.409.2, or Section 5.409.3. Effective January 1, 2026, the combined floor area shall be 25,000 square feet or greater. 16.14.360 Section 5.410.4.6 Energy STAR Portfolio Manager. Section 5.410.4.6 of Chapter 5 of the California Green Building Standards is added as mandatory measure to read: 5.410.4.6 Energy STAR portfolio manager. All nonresidential projects exceeding $100,000 valuation must provide evidence of an Energy STAR Portfolio Manager project profile for both water and energy use prior to Permit Issuance, acquire an Energy STAR Portfolio Manager Rating, and submit the rating to the City of Palo Alto once the project has been occupied after 12 months. 16.14.370 Section 5.410.4.7 Performance Reviews – Energy. Section 5.410.4.7 of Chapter 5 of the California Green Building Standards is added to read: 5.410.4.7 Performance reviews – energy. All projects over 10,000 square feet. The City reserves the right to conduct a performance review, no more frequently than once every five years unless a project fails review, to evaluate the building's energy use to ensure that resources used at the building and/or site do not exceed the maximum allowance set forth in the rehabilitation or new construction design. Following the findings and recommendations of the review, the City may require adjustments to the energy usage or energy‐using equipment or systems if the building is no longer compliant with the original design. Renovation or rehabilitation resulting from such audit activity shall be considered a project and shall be subject to applicable documentation submittal requirements of the City. This section is effective only for those projects for which a building permit was issued after January 1, 2009. 16.14.380 Section 5.410.4.8 Performance Reviews – Water. Section 5.410.4.8 of Chapter 5 of the California Green Building Standards is added to read: 5.410.4.8 Performance reviews – water. All sites greater than one acre: The City reserves the right to conduct performance reviews, no more Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 115  Packet Pg. 476 of 607  *NOT YET APPROVED* 29 0290187_20250924_ms29 frequently than once every five years unless a project fails review, to evaluate water use to ensure that resources used at the building and/or site do not exceed a maximum allowance set forth in the rehabilitation or new construction design. Water use reviews may be initiated by CPAU, or as a coordinated effort between the CPAU and the Santa Clara Valley Water District (SCVWD), or as part of SCVWD's established water conservation programs. Following the findings and recommendations of the review, the City may require adjustments to irrigation usage, irrigation hardware, and/or landscape materials to reduce consumption and improve efficiency. Renovation or rehabilitation resulting from such audit activity shall be considered a project and shall be subject to applicable documentation submittal requirements of the City. 16.14.390 Section 5.506 Indoor Air Quality. Section 5.506.4 of Chapter 5 of the California Green Building Standards is added as mandatory measure to read: Section 5.506.4 Indoor air quality management plan. All commercial and multi‐ family projects must submit an Indoor Air Quality Management Plan (IAQ) with building permit application in accordance with the Sheet Metal and Air Conditioning Contractors National Association (SMACNA IAQ) Guidelines for Occupied Buildings Under Construction, 2nd edition ANSI/SMACNA 008‐2008. Part 9 – Local Modifications to APPENDIX A5 – NONRESIDENTIAL VOLUNTARY MEASURES Division A5.1 – PLANNING AND DESIGN 16.14.400 Section A5.106.5.3 Electric Vehicle (EV) Charging for New Construction. Section A5.106.5.3 – A5.106.5.3.4 of the California Green Building Standards Code are adopted as mandatory measures and amended to read: A5.106.5.3 Electric vehicle (EV) charging for nonresidential structures. New non‐ residential structures shall comply with the following requirements for electric vehicle supply equipment (EVSE). All parking space calculations under this section shall be rounded up to the next full space. The requirements stated in this section are in addition to those contained in Section 5.106.5.3 of the California Green Building Standards Code. A5.106.5.3.1 Nonresidential structures other than hotels. The following standards apply to newly constructed nonresidential structures other than Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 116  Packet Pg. 477 of 607  *NOT YET APPROVED* 30 0290187_20250924_ms29 hotels. Comply with Section 5.106.5.3.1 EV capable spaces, Section 5.106.5.3.2 Electric vehicle charging stations and associated Table A5.106.5.3.3, or Section A5.106.5.3.4 Electric vehicle charging stations (EVCS)—power allocation method and associated Table A5.106.5.3.4. Refer to Section 5.106.5.3.2 for the permitted use of Level 2 or Direct Current Fast Charger (DCFC) to create EVCS. Refer to Section 5.106.3.2.1 for the allowed use of DCFC to comply with both EV capable spaces and Level 2 EVSE. Refer to Section 5.106.5.3.3 for the allowed use of Automatic Load Management System (ALMS). Table A5.106.5.3.3—Tier 2 EV Capable Spaces and EVCS Total Number of Actual Parking Spaces Number of Required EV Capable Spaces Other than Office and Retail Number of Required EVCS 2, 3 Office and Retail Number of Required EVCS 2, 3 1–9 3 2 2 10–25 8 4 6 26–50 17 9 13 51–75 28 14 21 76–100 40 20 30 101–150 57 29 43 151–200 79 40 59 201 and over 45 percent of actual parking spaces1 50 percent of EV capable spaces1 75 percent of EV capable spaces1 1. Calculation for spaces shall be rounded up to the nearest whole number. 2. Each EVCS shall reduce the number of required EV capable spaces by the same number. 3. At least one Level 2 EVSE shall be provided. Table A5.106.5.3.4—Tier 2 EVCS – Power Allocation Method Total Number of Actual Parking Spaces Minimum Total kVA @ 6.6 kVA Other than Office and Retail Total kVA Required in any Combination of EV Capable3,4, Low Power Level 2 Level 21, 2, or DCFC Office and Retail Total kVA Required in any Combination of EV Capable3,4, Low Power Level 2 Level 21, 2, or DCFC 1–9 19.8 19.8 19.8 10–25 52.8 52.8 52.8 26–50 112.2 112.2 112.2 51–75 184.8 184.8 184.8 76–100 264.0 264 264 101–150 376.2 376.2 376.2 Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 117  Packet Pg. 478 of 607  *NOT YET APPROVED* 31 0290187_20250924_ms29 151–200 521.4 521.4 521.4 201 and over 45 percent of actual parking spaces x 6.6 Total required kVA = P x .45 x 6.6 Where P = Parking spaces in facility Total required kVA = P x .45 x 6.6 Where P = Parking spaces in facility 1. Level 2 EVSE @ 6.6 kVA minimum. 2. At least one Level 2 EVSE shall be provided. 3. Maximum allowed kVA to be utilized for EV capable spaces is 75 percent. 4. If EV capable spaces are utilized, they shall meet the requirements of Section 5.106.5.3.1 EV capable spaces. 5. For office and retail buildings the maximum allowed kVA to be utilized for EV capable spaces is 25 percent. Location. The EVSE, receptacles, and/or raceway required by this section shall be placed in locations allowing convenient installation of and access to EVSE. Location of EVSE or receptacles shall be consistent with all city regulations. Division A5.4 – ENERGY EFFICIENCY 16.14.410 Section A5.203.1 Performance Approach for Newly Constructed Buildings. Section A5.203.1 of Appendix A5 of the California Green Building Standards Code is not adopted as a Tier 1 and Tier 2 elective measure. Projects shall comply with Chapter 16.17 of the Palo Alto Municipal Code (California Energy Code). Division A5.4 – MATERIAL CONSERVATION AND RESOUCE EFFICIENCY 16.14.420 Section A5.405.5 Cement and Concrete. Section A5.405.5 of Appendix A5 of the California Green Building Standards Code is adopted as a Mandatory measure for Tier 1 and Tier 2 projects and is amended to read: A5.405.5 Cement and concrete. Use cement and concrete made with recycled products and complying with the following sections and requirements per PAMC Chapter 16.14.240. 16.14.430 Section A5.408 Construction Waste Reduction, Disposal and Recycling. Section A5.408 of Appendix A5 of the California Green Building Standards Code is adopted as a Mandatory measure for Tier 2 projects and is amended to read: A5.408.3.1 Waste enhanced construction waste reduction. (80% construction waste reduction) as a mandatory requirement for all nonresidential construction, including new construction, additions, and Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 118  Packet Pg. 479 of 607  *NOT YET APPROVED* 32 0290187_20250924_ms29 alterations, as long as the construction has a valuation of $25,000 or more. Nonresidential projects with a lower valuation shall remain subject to California Green Building Standards Code Chapter 5 mandatory measures. Exceptions: 1. Residential stand‐alone mechanical, electrical or plumbing permits. 2. Commercial stand‐alone mechanical, electrical or plumbing permits. A5.408.3.1.1 ‐ Deleted A5.408.3.1.2 Documentation. Documentation shall be provided to the enforcing agency which demonstrates compliance with all construction and demolition waste reduction requirements. SECTION 3. The Council adopts the findings for local amendments to the California Green Building Standards Code, 2025 Edition, attached hereto as Exhibit “A” and incorporated herein by reference. SECTION 4. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. SECTION 5. The Council finds that this project is exempt from the provisions of the California Environmental Quality Act (“CEQA”), pursuant to Section 15061 of the CEQA Guidelines, because it can be seen with certainty that there is no possibility that the amendments herein adopted will have a significant effect on the environment and Section 15308, because the amendments herein adopted is an action taken by the City to assure the maintenance, restoration, enhancement, or protection of the environment. // // // // Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 119  Packet Pg. 480 of 607  *NOT YET APPROVED* 33 0290187_20250924_ms29 SECTION 6. This Ordinance shall be effective on the thirty‐first day after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk Mayor APPROVED AS TO FORM: APPROVED: City Attorney or Designee City Manager Director of Planning and Development Services Director of Administrative Services Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 120  Packet Pg. 481 of 607  *NOT YET APPROVED* 34 0290187_20250924_ms29 Exhibit A FINDINGS FOR LOCAL AMENDMENTS TO CALIFORNIA GREEN BUILDING STANDARD CODE TITLE 24, PART 11 Section 17958 of the California Health and Safety Code provides that the City may make changes to the provisions of the California Building Standards Code. Sections 17958.5 and 17958.7 of the Health and Safety Code require that for each proposed local change to those provisions of the California Building Standards Code which regulate buildings used for human habitation, the City Council must make findings supporting its determination that each such local change is reasonably necessary because of local climatic, geological, or topographical conditions. Local building regulations having the effect of amending the uniform codes, which were adopted by the City prior to November 23, 1970, were unaffected by the regulations of Sections 17958, 17958.5 and 17958.7 of the Health and Safety Code. Therefore, amendments to the uniform codes which were adopted by the City Council prior to November 23, 1970 and have been carried through from year to year without significant change, need no required findings. Also, amendments to provisions not regulating buildings used for human habitation do not require findings. Code: California Green Building Standard Code, Title 24, Part 11 Chapter(s), Sections(s), Appendices Title Add Deleted Amended Justification (See below of keys) 101.4 Appendices  A, C, E 202 Definitions  A 301 Voluntary Tiers Added C, E 301.1 Scope C, E 301.1.1 Residential additions and alterations C, E 301.1.2 Substantial Remodel (50‐50‐50 rule) C, E 301.2 Low‐rise and high‐rise residential buildings C, E 301.2.1 Low‐Rise residential new construction – Tier 2 adopted C, E 301.3 Nonresidential additions and alterations C, E 301.3.3 No‐residential new construction – Tier 2 C, E 301.6 Special inspector requirements C, E 301.7 Low‐carbon concrete requirements for Tier 1 and Tier 2 projects C, E 4.106.5 Full Electrification  C, E 4.306 Swimming pool and spa covers  C, E 702.2 Green building special inspection C, E A4.104.1 Supervision and education by a special inspector C, E Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 121  Packet Pg. 482 of 607  *NOT YET APPROVED* 35 0290187_20250924_ms29 A4.105.1 Chapter 5.24 of Title 5 of the Municipal Code C, E A4.105.2 Reuse of materials C, E A4.106.8 Electric vehicle (EV) charging for residential structures   C, E A4.106.8.1 New single‐family, duplex and townhouse dwellings C, E A4.106.8.2 New multi‐family dwellings. C, E A4.106.8.3 New hotels and motels C, E A4.106.9 Bicycle Parking C, E A4.106.10 Light pollution reduction C, E A4.203.1 Performance Approach for Newly Constructed Buildings C, E A4.304.3 Irrigation metering device C, E A4.305.1 Graywater C, E A4.305.2 Recycled water piping C, E A4.305.3 Recycled water for landscape irrigation C, E A4.305.4 Additions and alterations  C, E A4.403.1 Frost Protection Foundation Systems   C A4.403.2 Reduction in cement use  C, E A4.403.2.1 Purpose  C, E A4.403.2.2 Definitions  C, E A4.403.2.3 Compliance  C, E Table A4.403.2.3 Cement and Embodied Carbon Limit Pathways   C, E A4.403.2.3.1 Allowable increases  C, E A4.403.2.3.2 Cement limit method ‐ mix  C, E A4.403.2.3.3 Cement limit method ‐ project  C, E A4.403.2.3.4 Embodied carbon method ‐ mix  C, E A4.403.2.3.5 Embodied carbon method ‐ project  C, E A4.403.2.3.6 Enforcement  A A4.403.2.3.7 Exemptions  A A4.408.1 Enhanced construction waste reduction  C, E A4.408.1.1 Documentation  A A4.504.1 Compliance with Formaldehyde Limits  C, E A4.504.3 Thermal Insulation  C, E 5.105.1 Scoping  C, E 5.106.1.1 Local ordinance  C, E 5.106.8 Light pollution reduction  C, E 5.106.3 Full Electrification  C, E Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 122  Packet Pg. 483 of 607  *NOT YET APPROVED* 36 0290187_20250924_ms29 5.304.2 Invasive species prohibited  C 5.306 Nonresidential enhanced water budget  C, E 5.307.1 Cooling tower water use in high‐rise residential or nonresidential buildings  C, E 5.409.1 Scope     C, E 5.410.4.6 Energy STAR portfolio manager  C, E 5.410.4.7 Performance reviews – energy  C, E 5.410.4.8 Performance reviews – water  C, E 5.506.4 Indoor air quality management plan  E A5.106.5.3 Electric vehicle (EV) charging for nonresidential structures  C, E A5.106.5.3.1 Nonresidential structures other than hotels   C, E A5.203.1 Performance Approach for Newly Constructed Buildings  C, E A5.405.5 Cement and concrete  C, E A5.408.3.1 Waste enhanced construction waste reduction  C, E A5.408.3.1.1 Enhanced construction waste reduction – Tier 2  A A5.408.3.1.2 Documentation  A Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 123  Packet Pg. 484 of 607  *NOT YET APPROVED* 37 0290187_20250924_ms29 Key to Justification for Amendments to Title 24 of the California Code of Regulations A This is an administrative amendment to clarify and establish civil and administrative procedures, regulations, or rules to enforce and administer the activities by the Palo Alto Building Inspection Department. These administrative amendments do not need to meet HSC 18941.5/17958/13869 per HSC 18909(c). C This amendment is justified on the basis of a local climatic condition. The seasonal climatic conditions during the late summer and fall create severe fire hazards to the public health and welfare in the City. The hot, dry weather frequently results in wild land fires on the brush covered slopes west of Interstate 280. The aforementioned conditions combined with the geological characteristics of the hills within the City create hazardous conditions for which departure from California Building Standards Code is required. Natural gas combustion and gas appliances emit a wide range of air pollutants, such as carbon monoxide (CO), nitrogen oxides (NOx, including nitrogen dioxide (NO2)), particulate matter (PM), and formaldehyde, which according to a UCLA Study, have been linked to various acute and chronic health effects, and additionally exceed levels set by national and California‐based ambient air quality standards. The burning of fossil fuels used in the generation of electric power and heating of buildings contributes to climate change, which could result in rises in sea level, including in San Francisco Bay, that could put at risk Palo Alto homes and businesses, public facilities, and Highway 101 (Bayshore Freeway), particularly the mapped Flood Hazard areas of the City. Energy efficiency is a key component in reducing GHG emissions, and construction of more energy efficient buildings can help Palo Alto reduce its share of the GHG emissions that contribute to climate change. All‐electric new buildings benefit the health, safety, and welfare, of Palo Alto and its residents. Requiring all‐electric construction, without gas infrastructure will reduce the amount of greenhouse gas produced in Palo Alto and will contribute to reducing the impact of climate change and the associated risks. Due to decrease in annual rain fall, Palo Alto experiences the effect of drought and water saving more than some other communities in California. Embodied carbon of concrete is a significant contributor to greenhouse gas emissions and climate change, and this amendment includes a requirement to use low‐carbon concrete. Providing additional capacity for electric vehicle use reduces use of gasoline which is a major contributor to climate change. E Green building enhances the public health and welfare by promoting the environmental and economic health of the City through the design, construction, maintenance, operation and deconstruction of buildings and sites by incorporating green practices into all development. The green provisions in this Chapter are designed to achieve the following goals: (a) Increase energy efficiency in buildings; (b) Reduce the use of natural gas in buildings which improves indoor environmental quality and health; Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 124  Packet Pg. 485 of 607  *NOT YET APPROVED* 38 0290187_20250924_ms29 (c) Reduce the use of natural gas which will reduce the natural gas infrastructure and fire risk over time; (d) Reduce the embodied carbon of concrete which reduces greenhouse gas emissions; (e) Increase water and resource conservation; (f) Reduce waste generated by construction and demolition projects; (g) Provide durable buildings that are efficient and economical to own and operate; (h) Promote the health and productivity of residents, workers, and visitors to the city; (i) Recognize and conserve the energy embodied in existing buildings; (j) Increase capacity for use of electric vehicles which reduces greenhouse gas emissions and improves air quality; (k) Encourage alternative transportation; and (l) Reduce disturbance of natural ecosystems. G This amendment is justified on the basis of a local geological condition. The City of Palo Alto is subject to earthquake hazard caused by its proximity to San Andreas fault. This fault runs from Hollister, through the Santa Cruz Mountains, epicenter of the 1989 Loma Prieta earthquake, then on up the San Francisco Peninsula, then offshore at Daly City near Mussel Rock. This is the approximate location of the epicenter of the 1906 San Francisco earthquake. The other fault is Hayward Fault. This fault is about 74 mi long, situated mainly along the western base of the hills on the east side of San Francisco Bay. Both of these faults are considered major Northern California earthquake faults which may experience rupture at any time. Thus, because the City is within a seismic area which includes these earthquake faults, the modifications and changes cited herein are designed to better limit property damage as a result of seismic activity and to establish criteria for repair of damaged properties following a local emergency. Reduction or eliminating of natural gas infrastructure over time will reduce maintenance costs and fire risk in difficult geological conditions. T The City of Palo Alto topography includes hillsides with narrow and winding access, which makes timely response by fire suppression vehicles difficult. Palo Alto is contiguous with the San Francisco Bay, resulting in a natural receptor for storm and waste water run‐off. Also, the City of Palo Alto is located in an area that is potentially susceptible to liquefaction during a major earthquake. The surface condition consists mostly of stiff to dense sandy clay, which is highly plastic and expansive in nature. The aforementioned conditions within the City create hazardous conditions for which departure from California Building Standards Code is warranted. In addition, the reduction or elimination of natural gas infrastructure reduces the likelihood of fire or environmental damage should they become disrupted due to challenging topographic conditions during construction or repair. Item 15 Attachment E - Chapter 16.14 California Green Building Standards        Item 15: Staff Report Pg. 125  Packet Pg. 486 of 607  Not Yet Adopted 1 0290181_20250915_ms29 Ordinance No. Ordinance of the Council of the City of Palo Alto Repealing Chapter 16.16 of the Palo Alto Municipal Code and Amending Title 16 to Adopt a New Chapter 16.16, California Electrical Code, 2025 Edition, and Local Amendments and Related Findings The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Chapter 16.16 of the Palo Alto Municipal Code is hereby amended by repealing in its entirety 16.16 and adopting a new Chapter 16.16 to read as follows: CHAPTER 16.16 CALIFORNIA ELECTRICAL CODE, CALIFORNIA CODE OF REGULATIONS, TITLE 24, PART 3 Sections 16.16.010 2025 California Electrical Code, Title 24, Part 3 adopted and amended. 16.16.020 Cross - References to California Electrical Code. 16.16.030 Local Amendments. 16.16.040 Adoption of SECTION 89.101 GENERAL. 16.16.050 Article 89.101.3.3 Exempted from This Code. 16.16.060 Article 89.101.4 2025 California Electrical Code Annexes adopted. 16.16.070 Administration & Enforcement of 2025 California Electrical Code. 16.16.080 Article 110.13 Mounting and Cooling of Equipment. 16.16.010 2025 California Electrical Code, Cal. Code of Regs., Title 24, Part 3 adopted and amended. The California Electrical Code, 2025 Edition, Title 24, Part 3 of the California Code of Regulations together with those omissions, amendments, exceptions and additions thereto, is adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein. Unless superseded and expressly repealed, references in City of Palo Alto forms, documents and regulations to the chapters and sections of the former California Code of Regulations, Title 24, 2022, shall be construed to apply to the corresponding provisions contained within the California Code of Regulations, Title 24, 2025. Ordinance No. 5568 of the City of Palo Alto and all other ordinances or parts of ordinances in conflict herewith are hereby suspended and expressly repealed. Wherever the phrases "California Electrical Code" or "Electrical Code" are used in this code or any ordinance of the City, such phrases shall be deemed and construed to refer and apply to the California Item 15 Attachment F - Chapter 16.16 California Electrical Code        Item 15: Staff Report Pg. 126  Packet Pg. 487 of 607  Not Yet Adopted 2 0290181_20250915_ms29 Electrical Code, 2025 Edition, as adopted by this Chapter. One copy of the California Electrical Code, 2025 edition, has been filed for use and examination of the public in the Office of the Chief Building Official of the City of Palo Alto. 16.16.020 Cross - References to California Electrical Code. The provisions of this Chapter contain cross-references to the provisions of the California Electrical Code, 2025 Edition, in order to facilitate reference and comparison to those provisions. 16.16.030 Local Amendments. The provisions of this Chapter shall constitute local amendments to the cross-referenced provisions of the California Electrical Code, 2025 Edition, and shall be deemed to replace the cross-referenced sections of said Code with the respective provisions set forth in this Chapter. 16.16.040 Adoption of SECTION 89.101 GENERAL. SECTION 89.101 GENERAL of the 2025 California Electrical Code is adopted by the City of Palo Alto as amended herein. 16.16.050 Article 89.101.3.3 Exempted from This Code. Section 89.101.3.3 is amended as follows (additions underlined; sections omitted without change noted by [. . .]): 89.101.3.3 Exempted from This Code. This code does not cover: 1. Installations in ships, watercraft other than floating dwelling units, railway rolling stock, aircraft, automotive vehicles, commercial coaches, mobile homes, and recreational vehicles. [. . .] 7. ADDITIONAL EXEMPTIONS: Electrical work that is exempt from permits pursuant to Palo Alto Municipal Code Section 16.04.110, Section 105.2 Work exempt from permit. 16.16.060 Article 89.101.4 2025 California Electrical Code Annexes adopted. The following Annexes of the California Electrical Code, 2025 Edition, are adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein: A. Annex B – Application Information for Ampacity Calculations B. Annex C – Conduit, Tubing, and Cable Tray Fill Tables for Conductors and Fixture Wires of the Same Size C. Annex I – Unit Recommended Tightening Torque Tables from UL Standard 486A - 486B Item 15 Attachment F - Chapter 16.16 California Electrical Code        Item 15: Staff Report Pg. 127  Packet Pg. 488 of 607  Not Yet Adopted 3 0290181_20250915_ms29 16.16.070 Administration & Enforcement of 2025 California Electrical Code Administration and enforcement of this code shall be governed by Chapter 1, Division II of the 2025 California Building Code as amended by Palo Alto Municipal Code Chapter 16.04. 16.16.080 Article 110.13 Mounting and Cooling of Equipment. Article 110.13 (A) (1) of Article 110 of the California Electrical Code is added to read: 110.13 (A) (1) Concrete Slab Supporting Electrical Equipment. When electrical equipment is to be placed on a concrete substrate, a 4-inch concrete housekeeping pad shall be installed to elevate and protect the equipment. SECTION 2. The Council adopts the findings for local amendments to the California Electrical Code, 2025 Edition, attached hereto as Exhibit “A” and incorporated herein by reference. SECTION 3. The Council finds that the changes or modifications to the California Electrical Code adopted by this ordinance are substantially equivalent to changes or modifications that were previously filed by the governing body of the City and were in effect as of September 30, 2025, and are therefore exempt from the moratorium on new residential building standards imposed by Assembly Bill 130 (2025). SECTION 4. The Council finds that this ordinance is exempt from the provisions of the California Environmental Quality Act (“CEQA”), pursuant to Section 15061 of the CEQA Guidelines, because it can be seen with certainty that there is no possibility that the amendments herein adopted will have a significant effect on the environment. SECTION 5. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. // // // // // Item 15 Attachment F - Chapter 16.16 California Electrical Code        Item 15: Staff Report Pg. 128  Packet Pg. 489 of 607  Not Yet Adopted 4 0290181_20250915_ms29 SECTION 6. This Ordinance shall be effective on the thirty-first day after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: ____________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: ____________________________ ____________________________ City Attorney or Designee City Manager ____________________________ Director of Planning and Development Services ____________________________ Director of Administrative Services Item 15 Attachment F - Chapter 16.16 California Electrical Code        Item 15: Staff Report Pg. 129  Packet Pg. 490 of 607  Not Yet Adopted 5 0290181_20250915_ms29 Exhibit A FINDINGS FOR LOCAL AMENDMENTS TO CALIFORNIA ELECTRICAL CODE, TITLE 24, PART 3 Section 17958 of the California Health and Safety Code provides that the City may make changes to the provisions of the California Building Standards Code. Sections 17958.5 and 17958.7 of the Health and Safety Code require that for each proposed local change to those provisions of the California Building Standards Code which regulate buildings used for human habitation, the City Council must make findings supporting its determination that each such local change is reasonably necessary because of local climatic, geological, or topographical conditions. Local building regulations having the effect of amending the uniform codes, which were adopted by the City prior to November 23, 1970, were unaffected by the regulations of Sections 17958, 17958.5 and 17958.7 of the Health and Safety Code. Therefore, amendments to the uniform codes which were adopted by the City Council prior to November 23, 1970 and have been carried through from year to year without significant change, need no required findings. Also, amendments to provisions not regulating buildings used for human habitation do not require findings. Code: California Electrical Code, Title, 24, Part 3 Section(s) or Article(s) Title Added Amended Deleted Justification (See below for keys) 89.101 GENERAL  A 89.101.3.3 Exempt from This Code  A 110.13 (A) (1) Mounting and Cooling of Equipment  C Annex B Application Information for Ampacity Calculations  G Annex C Conduit, Tubing, and Cable Tray Fill Tables for Conductors and Fixture Wires of the Same Size  A Annex I Unit Recommended Tightening Torque Tables from UL Standard 486A - 486B  A Item 15 Attachment F - Chapter 16.16 California Electrical Code        Item 15: Staff Report Pg. 130  Packet Pg. 491 of 607  Key to Justification for Amendments to Title 24 of the California Code of Regulations A This is an administrative amendment to clarify and establish civil and administrative procedures, regulations, or rules to enforce and administer the activities by the Palo Alto Building Inspection Department. These administrative amendments do not need to meet HSC 18941.5/17958/13869 per HSC 18909(c). C This amendment is justified based on a local climatic condition. The seasonal climatic conditions during the late summer and fall create severe fire hazards to the public health and welfare in the City. The hot, dry weather frequently results in wild land fires on the brush covered slopes west of Interstate 280. The aforementioned conditions combined with the geological characteristics of the hills within the City create hazardous conditions for which departure from California Building Standards Code is required. G This amendment is justified based on a local geological condition. The City of Palo Alto is subject to earthquake hazard caused by its proximity to San Andreas fault. This fault runs from Hollister, through the Santa Cruz Mountains, epicenter of the 1989 Loma Prieta earthquake, then on up the San Francisco Peninsula, then offshore at Daly City near Mussel Rock. This is the approximate location of the epicenter of the 1906 San Francisco earthquake. The other fault is Hayward Fault. This fault is about 74 mi long, situated mainly along the western base of the hills on the east side of San Francisco Bay. Both faults are considered major Northern California earthquake faults which may experience rupture at any time. Thus, because the City is within a seismic area which includes these earthquake faults, the modifications and changes cited herein are designed to better limit property damage as a result of seismic activity and to establish criteria for repair of damaged properties following a local emergency. T The City of Palo Alto topography includes hillsides with narrow and winding access, which makes timely response by fire suppression and emergency response vehicles difficult. Palo Alto is contiguous with the San Francisco Bay, resulting in a natural receptor for storm and wastewater run-off. Also, the City of Palo Alto is located in an area that is potentially susceptible to liquefaction during a major earthquake. The surface condition consists mostly of stiff to dense sandy clay, which is highly plastic and expansive in nature. The aforementioned conditions within the City create hazardous conditions for which departure from California Building Standards Code is warranted 6 0290181_20250915_ms29 Item 15 Attachment F - Chapter 16.16 California Electrical Code        Item 15: Staff Report Pg. 131  Packet Pg. 492 of 607  NOT YET ADOPTED 1 0290182_20250918_ms29 Ordinance No. Ordinance of the Council of the City of Palo Alto Repealing Chapter 16.18 of the Palo Alto Municipal Code and Adopting a New Chapter 16.18, International Swimming Pool and Spa Code, With Local Amendments The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Chapter 16.18 of the Palo Alto Municipal Code is hereby amended by repealing it in its entirety and adopting a new Chapter 16.18 to read as follows: CHAPTER 16.18 2024 International Swimming Pool and Spa Code (ISPSC) Sections 16.18.010 2024 International Swimming Pool and Spa Code (ISPSC) adopted in part and amended. 16.18.020 Violations -- Penalties. 16.18.030 Enforcement -- Criminal Enforcement Authority. 16.18.040 References to California Building Codes. 16.18.050 Precedence of California Building Codes. 16.18.060 Administration & Enforcement of 2024 International Swimming Pool and Spa Code (ISPSC) 16.18.070 Section 101.1 Title. 16.08.080 Section 105.1.1 Agreements to build; notice of provisions. 16.18.090 Section 110.17 Final approval. 16.18.100 Section 301.1.2 Conflicts. 16.18.110 Section 303.3.1 Operating time. 16.18.120 Section 303.1.3 Covers. 16.18.130 Section 305.2 Outdoor swimming pools and spas. 16.18.140 Section 305.9 Private swimming pools. 16.18.150 Section 305.10 Enclosure. 16.18.160 Section 311.2 Construction requirements for building a pool or spa. 16.18.170 Section 317.2.1 Certification and installation. 16.18.180 Section 504.1 Emergency shutoff switch. 16.18.190 Section 903 to 908. Item 15 Attachment G - Chapter 16.18 International Swimming Pool and Spa Code        Item 15: Staff Report Pg. 132  Packet Pg. 493 of 607  NOT YET ADOPTED 2 0290182_20250918_ms29 16.18.010 2024 International Swimming Pool and Spa Code (ISPSC) adopted in part and amended. Chapters 1 through 3 and chapters 7 through 11 of the International Swimming Pool and Spa Code, 2024 Edition, are adopted and hereby incorporated into this Chapter by reference and made a part hereof as if fully set forth herein. The provisions of this Chapter shall constitute local amendments to the referenced provisions of the International Swimming Pool and Spa Code, 2024 Edition. One copy of the International Swimming Pool and Spa Code, 2024 Edition, has been filed for use and examination by the public in the Office of the Chief Building Official of the City of Palo Alto. 16.18.020 Violations -- Penalties. It is unlawful for any person to violate any provision or to fail to comply with any of the requirements of this Chapter or any permits, conditions, or variances granted under this Chapter. Violators shall be subject to any penalty or penalties authorized by law, including but not limited to: administrative enforcement pursuant to Chapters 1.12 and 1.16 of the Palo Alto Municipal Code; and criminal enforcement pursuant to Chapter 1.08 of the Palo Alto Municipal Code. Each separate day or any portion thereof during which any violation of this Chapter occurs or continues shall be deemed to constitute a separate offense. When the chief building official determines that a violation of this Chapter has occurred, the chief building official may record a notice of pendency of code violation with the Office of the County Recorder stating the address and owner of the property involved. When the violation has been corrected, the chief building official shall issue and record a release of the notice of pendency of code violation. 16.18.030 Enforcement -- Criminal Enforcement Authority. The employee positions designated in this section are authorized to exercise the authority provided in California Penal Code section 836.5 for violations of this Chapter. The designated employee positions are: (1) chief building official, (2) assistant chief building official, (3) building inspection manager, and (4) code enforcement officer. 16.18.040 References to California Building Codes. The International Swimming Pool and Spa Code, 2024 Edition, is hereby amended to refer to those building regulations adopted by the California Building Standards Commission in Title 24 of the California Code of Regulations, as follows: 1. Where the term “International Building Code” is used it shall be replaced with the term “California Building Code (CBC).” 2. Where the term “International Residential Code” is used it shall be replaced with the term “California Residential Code.” 3. Where the term “International Plumbing Code” is used it shall be replaced with the term “California Plumbing Code.” Item 15 Attachment G - Chapter 16.18 International Swimming Pool and Spa Code        Item 15: Staff Report Pg. 133  Packet Pg. 494 of 607  NOT YET ADOPTED 3 0290182_20250918_ms29 4. Where the term “International Energy Conservation Code” is used it shall be replaced with the term “California Energy Code.” 5. Where the term “International Fire Code” is used it shall be replaced with the term “California Fire Code.” 6. Where the term “International Fuel Gas Code” is used it shall be replaced with the term “California Plumbing Code.” 7. Where the term “International Mechanical Code” is used it shall be replaced with the term “California Mechanical Code.” 8. Where the term “NFPA 70” is used it shall be replaced with the term “California Electrical Code.” 16.18.050 Precedence of California Building Codes. In the event of any conflict between this Chapter and provisions of the California Health and Safety Code or the building regulations adopted by the California Building Standards Commission in Title 24 of the California Code of Regulations, the provisions of the Health and Safety Code and Title 24 shall prevail. 16.18.060 Administration & Enforcement of 2024 International Swimming Pool and Spa Code (ISPSC) Administration and enforcement of this code shall be governed by Chapter 1, Division II of the 2025 California Building Code as amended by Palo Alto Municipal Code Chapter 16.04, and any sections of the 2024 International Swimming Pool and Spa Code that are adopted by the City of Palo Alto in this Chapter 16.18. 16.18.070 Section 101.1 Title. Section 101.1 of the International Swimming Pool and Spa Code is hereby amended to read: 101.1 Title. These regulations shall be known as the International Swimming Pool and Spa Code of the City of Palo Alto, hereinafter referred to as “this code.” 16.08.080 Section 105.1.1 Agreements to build; notice of provisions. Section 105.1.1 of the International Swimming Pool and Spa Code is hereby added to read: 105.1.1 Agreements to build; notice of provisions. Any person entering into an agreement to build a swimming pool or spa, or to engage in permitted work on a pool or spa covered by this article, shall give the consumer notice of the requirements of this code. Pursuant to existing law, the California Department of Health Services shall have available on the department's web site, commencing January 1, 2007, approved pool safety information available for consumers to download. Pool contractors are encouraged to share this information with consumers regarding the potential dangers a pool or spa poses toddlers. Additionally, pool contractors may provide the consumer Item 15 Attachment G - Chapter 16.18 International Swimming Pool and Spa Code        Item 15: Staff Report Pg. 134  Packet Pg. 495 of 607  NOT YET ADOPTED 4 0290182_20250918_ms29 with swimming pool safety materials produced from organizations such as the United States Consumer Product Safety Commission, Drowning Prevention Foundation, California Coalition for Children's Safety & Health, Safe Kids Worldwide, Association of Pool and Spa Professionals, or the American Academy of Pediatrics. [CBC 3109.1, 115924] 16.18.090 Section 111.17 Final approval. Section 110.17 of the International Swimming Pool and Spa Code is hereby added to read: 111.17 Final Approval. Prior to the issuance of any final approval for the completion of permitted construction or remodeling work, the code official shall inspect the drowning safety prevention devices required and if no violations are found, shall give final approval. [CBC 3109.1, 15922(b)] 16.18.100 Section 301.1.2 Conflicts. Section 301.1.2 of the International Swimming Pool and Spa Code is hereby added to read: 301.1.2 Conflicts. In the event of a conflict between the provisions of the Swimming Pool Safety Act, the International Swimming Pool and Spa Code, 2024 Edition, the 2025 California Building Code, or the 2025 California Residential Code, the Building Official shall implement the most restrictive measures cited. 16.18.110 Section 303.3.1 Operating time. Section 303.3.1 of the International Swimming Pool and Spa Code is hereby added to read: 303.3.1 Operating time. The time switch or other control mechanism shall be installed as part of a pool water circulation control system that will allow all pumps to be set or programmed to run only during off-peak electric demand period, and for the minimum time necessary to maintain the water in the condition required by applicable public health standards. [California Energy Code (CEnC) 110.4(b)4ii] 16.18.120 Section 303.1.3 Covers. Section 303.1.3 of the International Swimming Pool and Spa Code is hereby amended to read: 303.1.3 Covers. Outdoor pools and outdoor spas shall be provided with a vapor retardant cover. 16.18.130 Section 305.2 Outdoor swimming pools and spas. Section 305.2 of the International Swimming Pool and Spa Code is hereby amended to read: 305.2 Outdoor swimming pools and spas. All outdoor pools and spas and indoor swimming pools shall be surrounded by a barrier that complies with Sections 305.2.1 through 305.7. [CBC 3109.1, 115922]. Refer to 305.9 for additional drowning Item 15 Attachment G - Chapter 16.18 International Swimming Pool and Spa Code        Item 15: Staff Report Pg. 135  Packet Pg. 496 of 607  NOT YET ADOPTED 5 0290182_20250918_ms29 prevention safety features. 16.18.140 Section 305.9 Private swimming pools. Section 305.9 of the International Swimming Pool and Spa Code is hereby added to read: 305.9 Private swimming pools. Whenever a building permit is issued for construction of a new swimming pool or spa, or any building permit is issued for remodeling of an existing pool or spa, at a private, single-family home, it shall be equipped with at least two of the following seven drowning prevention safety features: 1. The pool/spa shall be isolated from access to a home by an enclosure that meets the requirements of Section 305.10. 2. The pool shall incorporate removable mesh pool fencing that meets ASTM F2286 in conjunction with a gate that is self-closing and self-latching and can accommodate a key lockable device. 3. The pool shall be equipped with an approved safety pool cover that meets all requirements of the ASTM F 1346-23 standards. 4. The residence shall be equipped with exit alarms on those doors and windows providing direct access to the pool and spa without any intervening enclosure. Whenever any door or window is opened or left ajar, exit alarms shall make either an audible, continuous alarm sound or a repeating verbal warning, such as a repeating notification that “the door to the pool is open.” 5. All doors providing direct access from the home to the swimming pool or spa shall be equipped with a self-closing, self-latching device with a release mechanism placed no lower than 54 inches (1372 mm) above the floor. 6. An alarm that, when placed in a swimming pool or spa, will sound upon detection of accidental or unauthorized entrance into the water. The alarm shall meet and be independently certified to the ASTM Standard F2208 “Standard Safety Specification for Residential Pool Alarms,” which includes surface motion, pressure, sonar, laser, and infrared type alarms. A swimming protection alarm feature designed for individual use, including an alarm attached to a child that sounds when the child exceeds a certain distance or becomes submerged in water, is not a qualifying drowning prevention safety feature. 7. Other means of protection, if the degree of protection afforded is equal to or greater than that afforded by any of the devices set forth in items 1 - 4 and have been independently verified by an approved testing laboratory as meeting standards for those devices established by the ASTM or ASME. Exceptions: 1. Public swimming pools. 2. Hot tubs or spas with locking safety covers that comply with the ASTM ES 13-89. b)] 3. An apartment complex, or any residential setting other than a single- Item 15 Attachment G - Chapter 16.18 International Swimming Pool and Spa Code        Item 15: Staff Report Pg. 136  Packet Pg. 497 of 607  NOT YET ADOPTED 6 0290182_20250918_ms29 family home. 16.18.150 Section 305.10 Enclosure. Section 305.10 of the International Swimming Pool and Spa Code is hereby added to read: 305.10 Enclosure. The enclosure for private swimming pools shall have all of the following characteristics: 1. Any access gates through the enclosure open away from the swimming pool and are self-closing with a self-latching device placed no lower than 60 inches (1524 mm) above the ground. 2. A minimum height of 60 inches (1524 mm). 3. A maximum vertical clearance from the ground to the bottom of the enclosure of 2 inches (51 mm). 4. Gaps or voids, if any, do not allow passage of a sphere equal to or greater than 4 inches (102 mm) in diameter. 5. An outside surface free of protrusions, cavities or other physical characteristics that would serve as handholds or footholds that could enable a child below the age of five years to climb over. 16.18.160 Section 311.2 Construction requirements for building a pool or spa. Section 311.2 of the International Swimming Pool and Spa Code is hereby added to read: 311.2 Construction requirements for building a pool or spa. Whenever a building permit is issued for the construction of a new private swimming pool or spa, the pool or spa shall meet all of the following requirements: (a) (1) The suction outlets of the pool or spa for which the permit is issued shall be equipped to provide circulation throughout the pool or spa as prescribed in paragraphs (2) and (3). (2) The swimming pool or spa shall either have at least two circulation suction outlets per pump that shall be hydraulically balanced and symmetrically plumbed through one or more “T” fittings, and that are separated by a distance of at least three feet in any dimension between the suction outlets, or be designed to use alternatives to suction outlets, including, but not limited to, skimmers or perimeter overflow systems to conduct water to the recirculation pump. (3)The circulation system shall have the capacity to provide a complete turnover of pool water, as specified in Section 3124B of Chapter 31B of the California Building Code (Title 24 of the California Code of Regulations). Suction outlets shall be covered with anti-entrapment grates, as specified in the ANSI/APSP-16 performance standard or successor standard designated by the federal Consumer Product Safety Commission, that cannot be removed except Item 15 Attachment G - Chapter 16.18 International Swimming Pool and Spa Code        Item 15: Staff Report Pg. 137  Packet Pg. 498 of 607  NOT YET ADOPTED 7 0290182_20250918_ms29 with the use of tools. Slots or openings in the grates or similar protective devices shall be of a shape, area, and arrangement that would prevent physical entrapment and would not pose any suction hazard to bathers. (b) Any backup safety system that an owner of a new swimming pool or spa may choose to install in addition to the requirements set forth in subdivisions (a) and (b) shall meet the standards as published in the document, “Guidelines for Entrapment Hazards: Making Pools and Spas Safer,” Publication Number 363, March 2005, United States Consumer Product Safety Commission. 16.18.170 Section 317.2.1 Certification and installation. Section 317.2.1 of the International Swimming Pool and Spa Code is hereby added to read: 317.2.1 Certification and installation. (a) Certification by manufacturers. Heating systems and equipment shall be certified by the manufacturer that the heating system and equipment complies with the following: 1. Efficiency. A thermal efficiency that complies with the Appliance Efficiency Regulations in Title 20, Division 2, Chapter 4, Article 4 of the California Code of Regulations; and [CEnC 110.4(a)1] 2. On-off switch. A readily accessible on-off switch, mounted on the outside of the heater that allows shutting off the heater without adjusting the thermostat setting; and [CEnC 110.4(a) 2] 3. Instructions. A permanent, easily readable and weatherproof plate or card that gives instruction for the energy efficient operation of the pool or spa heater and for the proper care of pool or spa water when a cover is used; and [CEnC 110.4(a)3] (b) Installation. Any pool or spa system or equipment shall be installed with all of the following: 1. Heating equipment: Equipment installed to heat water for pools and/or spas shall be selected from equipment meeting the standards shown in Table 110.4-A. [CEnC 110.4(b)1] Table 110.4-A Heating Equipment Standards Heating Energy Source Standard Electric Resistance UL 1261 Gas-fired ANSI Z21.56/CSA 4.7a Heat Pump AHRI 1161 and one of the following: CSA C22.2 No. 236, UL1995, or UL/CSA 60335-2-40 Item 15 Attachment G - Chapter 16.18 International Swimming Pool and Spa Code        Item 15: Staff Report Pg. 138  Packet Pg. 499 of 607  NOT YET ADOPTED 8 0290182_20250918_ms29 Solar ICC/APSP902/SRCC400 for solar pool heaters, ICC 901/SRCC100 for solar collectors 2. Piping. At least 18 inches of horizontal or vertical pipe shall be installed between the filter and the heater or dedicated suction and return lines, or built-in or built-up connections shall be installed to allow for the future addition of solar heating equipment. [CEnC 110.4(b)2] 3. Covers. A cover for outdoors pools or outdoor spas. 4. Directional inlets. The swimming pool shall have directional inlets that adequately mix the pool water. [CEnC 110.4(b)4i] 16.18.180 Section 504.1 Emergency shutoff switch. Section 504.1 of the International Swimming Pool and Spa Code is hereby amended to read: 504.1 Emergency shutoff switch. One emergency shutoff switch shall be provided to disconnect power to circulation and jet system pumps and air blowers. Emergency shutoff switches shall be clearly labeled, accessible, located within sight of the spa and shall be located not less than 5 feet (1524 mm) but not greater than 10 feet (3048 mm) horizontally from the inside walls of the spa. [California Electrical Code (CEC), 680.41] 16.18.190 Section 903 to 908. Sections 903 to 908 of the International Swimming Pool and Spa Code are added as follows: SECTION 903 MATERIALS 903.1 Pumps and motors. Pumps and motors shall be listed and labeled for use in spas. SECTION 904 STRUCTURE AND DESIGN 904.1 Water depth. The maximum water depth for spas shall be 4 feet (1219 mm) measured from the design waterline except for spas that are designed for special purposes and approved by the authority having jurisdiction. The water depth for exercise spas shall not exceed 6 feet 6 inches (1981 mm) measured from the design waterline. 904.2 Multilevel seating. Where multilevel seating is provided, the maximum water depth of any seat or sitting bench shall be 28 inches (711 mm) measured from the design waterline to the lowest measurable point. 904.3 Floor slope. The slope of the floor shall not exceed 1 unit vertical in 12 units Item 15 Attachment G - Chapter 16.18 International Swimming Pool and Spa Code        Item 15: Staff Report Pg. 139  Packet Pg. 500 of 607  NOT YET ADOPTED 9 0290182_20250918_ms29 horizontal (8.3-percent slope). Where multilevel floors are provided, the change in depth shall be indicated. SECTION 905 PUMPS AND MOTORS 905.1 Emergency shutoff switch. One emergency shutoff switch shall be provided to disconnect power to circulation and jet system pumps and air blowers. Emergency shutoff switches shall be accessible, located within sight of the spa and shall be located not less than 5 feet (1524 mm) but not greater than 10 feet (3048 mm) horizontally from the inside walls of the spa. Timer. The operation of the hydrotherapy jets shall be limited by a cycle timer having a maximum setting of 10 minutes. The cycle timer shall be located not less than 5 feet (1524 mm) away, adjacent to, and within sight of the spa. SECTION 906 RETURN AND SUCTION FITTINGS 906.1 Return fittings. Return fittings shall be provided and arranged to facilitate a uniform circulation of water and maintain a uniform sanitizer residual throughout the entire spa or exercise spa. 906.2 Suction fittings. Suction fittings shall be in accordance with Sections 505.2.1 through 505.2.4. 906.2.1 Testing and certification. Suction fittings shall be listed and labeled in accordance with APSP 16. 906.2.2 Installation. Suction fittings shall be sized and installed in accordance with the manufacturer’s specifications. Spas and exercise spas shall not be used or operated if the suction outlet cover is missing, damaged, broken or loose. 906.2.3 Outlets per pump. Suction fittings shall be provided in accordance with Section 311. 906.2.4 Submerged vacuum fittings. Submerged vacuum fittings shall be in accordance with Section 311. SECTION 907 HEATER AND TEMPERATURE REQUIREMENTS 907.1 General. This section pertains to fuel-fired and electric appliances used for heating spa or exercise spa water. 907.2 Water temperature controls. Components provided for water temperature controls shall be suitable for the intended application. 907.2.1 Water temperature regulating controls. Water temperature regulating controls shall comply with UL 873 or UL 372. A means Item 15 Attachment G - Chapter 16.18 International Swimming Pool and Spa Code        Item 15: Staff Report Pg. 140  Packet Pg. 501 of 607  NOT YET ADOPTED 10 0290182_20250918_ms29 shall be provided to indicate the water temperature in the spa. Exception: Water temperature regulating controls that are integral to the heating appliance and listed in accordance with the applicable end use appliance standard. 907.2.2 Water temperature limiting controls. Water temperature limiting controls shall comply with UL 873 or UL 372. Water temperature at the heater return outlet shall not exceed 140°F (60°C). SECTION 908 WATER SUPPLY 908.1Water temperature. The temperature of the incoming makeup water shall not exceed 104°F (40°C). SECTION 2. The Council finds that adoption of this code and its local amendments is not a change or modification to the California Building Standards Code pursuant to Health and Safety Code Section 17958.5. The California Building Standards Commission does not require that an ordinance adopting and amending the International Swimming Pool and Spa Code be filed with the Commission or supported by local conditions SECTION 3. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. SECTION 4. The Council finds that this project is exempt from the provisions of the California Environmental Quality Act (“CEQA”), pursuant to Section 15061 of the CEQA Guidelines, because it can be seen with certainty that there is no possibility that the amendments herein adopted will have a significant effect on the environment. // // // // // // // Item 15 Attachment G - Chapter 16.18 International Swimming Pool and Spa Code        Item 15: Staff Report Pg. 141  Packet Pg. 502 of 607  NOT YET ADOPTED 11 0290182_20250918_ms29 SECTION 5. This Ordinance shall be effective on the thirty-first day after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: ____________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: ____________________________ ____________________________ City Attorney or Designee City Manager ____________________________ Director of Planning and Development Services ____________________________ Director of Administrative Services Item 15 Attachment G - Chapter 16.18 International Swimming Pool and Spa Code        Item 15: Staff Report Pg. 142  Packet Pg. 503 of 607  *NOT YET APPROVED* 1 0290184_20250918_ms29 Ordinance No. ____ Ordinance of the Council of the City of Palo Alto Amending Chapter 16.17 (California Energy Code, California Code of Regulations, Title 24, Part 6) of the Palo Alto Municipal Code to Adopt the 2025 California Energy Code, Along with Local Amendments Thereto The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Findings and Declarations. A. The City of Palo Alto adopted a Sustainability and Climate Ac on Plan, or S/CAP, to meet the City's stated goal of "80 x 30": reducing greenhouse gas emissions 80% below 1990 levels by 2030. B. The S/CAP outlines goals and key ac ons in eight areas, one of which is energy and more specifically, energy efficiency and electrifica on. The goals for the energy area of the S/CAP are to reduce GHG emissions from the direct use of natural gas in Palo Alto’s building sector by at least 60% below 1990 levels (116,400 MT CO2e reduc on) and to modernize the electric grid to support increased electric demand to accommodate state- of-the-art technology. C. One key ac on the City is taking to accomplish those goals is to use codes and ordinances - such as the energy reach code, green building ordinance, zoning code, or other mandates - to facilitate electrifica on in both exis ng buildings and new construc on projects where feasible. D. The purpose of this ordinance is to formally adopt California Code of Regula ons, Title 24, Part 6, 2025 California Energy Code, with local amendments in furtherance of the City of Palo Alto’s S/CAP goals and other sustainability-related goals included in the City’s 2030 Comprehensive Plan. The amendments adopted herein are more restric ve than the building standards in Title 24, Part 6. E. This ordinance is intended to supplement, not to supersede, Ordinance 5565, which was passed by the Council on September 8, 2025 and which adopted the 2025 California Energy Code along with local amendments related to FlexPath and Air Condi oner Time- of-Replacement Requirements. F. Recent legisla on, Assembly Bill (AB) 130 (2025), limits local jurisdic ons’ authority to amend the California Building Standards Code beginning October 1, 2025, and ending June 1, 2031. The Council finds that to the extent they affect residen al units, the Item 15 Attachment H - Chapter 16.17 California Energy Code        Item 15: Staff Report Pg. 143  Packet Pg. 504 of 607  *NOT YET APPROVED* 2 0290184_20250918_ms29 changes or modifica ons to the California Energy Code (Title 24, Part 6) adopted by this ordinance are substan ally equivalent to changes or modifica ons that were previously filed by the governing body of the City and were in effect as of September 30, 2025, and are therefore exempt from the moratorium on new residen al building standards imposed by AB 130. G. Addi onally, the Council finds that these changes or modifica ons to the California Energy Code are necessary to implement a local code amendment that is adopted to align with a general plan approved on or before June 10, 2025, and that permits mixed- fuel residen al construc on consistent with federal law while also incen vizing all- electric construc on as part of an adopted greenhouse gas emissions reduc on strategy. The City of Palo Alto’s Comprehensive Plan was adopted on November 13, 2017, and amended on December 19, 2022. The relevant policies and goals in the Comprehensive Plan include, but are not limited to: Goal N-7 (“A clean, efficient energy supply that makes use of cost-effec ve renewable resources”) and Goal N-8 (“Ac vely support regional efforts to reduce our contribu on to climate change while adap ng to the effects of climate change on land uses and city services”) and associated policies and programs. These include Policy N-7.4 (“Maximize the conserva on and efficient use of energy in new and exis ng residences and other buildings in Palo Alto”), Program N- 7.4.1 (“Con nue mely incorpora on of State and federal energy efficiency standards and policies in relevant City codes, regula ons and procedures and higher local efficiency standards that are cost-effec ve”), Policy N-7.7: (“Explore a variety of cost- effec ve ways to reduce natural gas usage in exis ng and new buildings in Palo Alto in order to reduce associated greenhouse gas emissions”), and especially Policy N-8.2 (“With guidance from the City’s Sustainability and Climate Ac on Plan (S/CAP) and its subsequent updates and other future planning efforts, reduce greenhouse gas emissions from City opera ons and from the community”). The amendments herein promote building electrifica on by imposing broader electric readiness requirements than the California Energy Code. H. California Health and Safety Code sec ons 17958.5 and 17958.7 require that the City, in order to make changes or modifica ons in the requirements contained in the California Building Standards Code on the basis of local condi ons, make express finding that such modifica ons or changes are reasonably necessary because of local clima c, geological or topographical condi ons. The required findings are a ached to this ordinance as Exhibit A. SECTION 2. Sec on 16.17.070 of the Palo Alto Municipal Code is hereby amended to read as follows: Item 15 Attachment H - Chapter 16.17 California Energy Code        Item 15: Staff Report Pg. 144  Packet Pg. 505 of 607  *NOT YET APPROVED* 3 0290184_20250918_ms29 16.17.070 Section 110.10 MANDATORY REQUIREMENTS FOR SOLAR READY BUILDINGS Section 110.10 of Subchapter 2 of the California Energy Code is amended by adding Section 110.10 (f) to read: (f) Existing tree canopies. In the event of a conflict between the provisions of this Code, the Solar Shade Act of 2009, and the Palo Alto Tree Ordinance (Chapter 8.10), the most protective of existing tree canopies shall prevail. SECTION 3. Sec on 16.17.080 of the Palo Alto Municipal Code is hereby amended to read as follows: 16.17.080 SUBCHAPTER 3 NONRESIDENTIAL, HOTEL/MOTEL OCCUPANCIES, AND COVERED PROCESSES—MANDATORY REQUIREMENTS SECTION 120.0 NONRESIDENTIAL, HOTEL/MOTEL OCCUPANCIES, AND COVERED PROCESSES—MANDATORY REQUIREMENTS – GENERAL. Section 120.0 of Subchapter 3 of the California Energy Code is amended to read: Sections 120.1 through 120.10 establish requirements for the design and installation of building envelopes, ventilation, space-conditioning and service water-heating systems and equipment in nonresidential and hotel/motel buildings as well as covered processes that are within the scope of Section 100.0(a). Note: The requirements of Sections 120.1 through 120.10 apply to newly constructed buildings. Section 141.0 specifies which requirements of Sections 120.1 through 120.10 also apply to additions or alterations to existing buildings. The electric readiness requirements specified in Section 120.6 (k) and Section 120.6 (l) apply to substantial remodels. SECTION 4. Sec on 16.17.090 of the Palo Alto Municipal Code is hereby amended to read as follows: 16.17.090 SECTION 120.6(l) ELECTRIC READINESS REQUIREMENTS FOR SYSTEMS USING GAS OR PROPANE Subchapter 3 of the California Energy Code is amended to add Section 120.6(l) to be numbered, entitled, and to read: 120.6(l) ELECTRIC READINESS REQUIREMENTS FOR SYSTEMS USING GAS OR PROPANE Item 15 Attachment H - Chapter 16.17 California Energy Code        Item 15: Staff Report Pg. 145  Packet Pg. 506 of 607  *NOT YET APPROVED* 4 0290184_20250918_ms29 Where nonresidential systems using gas or propane are installed, the construction drawings shall indicate electrical infrastructure and physical space accommodating the future installation of an electric appliance in the following ways, as certified by a registered design professional or licensed electrical contractor. a) Branch circuit wiring, electrically isolated and designed to serve all electric heating appliances in accordance with manufacturer requirements and the California Electrical Code, including the appropriate voltage, phase, minimum amperage, and an electrical receptacle or junction box within five feet of the appliance that is accessible with no obstructions. Appropriately sized conduit may be installed in lieu of conductors; and b) Labeling of both ends of the unused conductors or conduit shall be with “For Future Electrical Appliance”; and c) Reserved circuit breakers in the electrical panel for each branch circuit, appropriately labeled (e.g. “Reserved for Future Electrical Appliance”), and positioned on the opposite end of the panel supply conductor connection; and d) Connected subpanels, panelboards, switchboards, busbars, and transformers shall be sized to serve the future electric heating appliances. The electrical capacity requirements shall be adjusted for demand factors in accordance with the California Electrical Code; and e) Physical space for future electric appliances, including equipment footprint, and if needed a pathway reserved for routing of ductwork to heat pump evaporator(s), shall be depicted on the construction drawings. The footprint necessary for future electric appliances may overlap with non- structural partitions and with the location of currently designed combustion equipment. SECTION 5. Sec on 16.17.150 of the Palo Alto Municipal Code is hereby amended to read as follows: 16.17.150 SECTION 160.9 MANDATORY REQUIREMENTS FOR ELECTRIC READY BUILDINGS Section 160.9 of Subchapter 10 of the California Energy Code is amended to read: Mandatory requirements for electric-ready buildings apply to newly constructed buildings and substantial remodels. Section 160.9 Sections (a) – (f) are adopted without amendments. Item 15 Attachment H - Chapter 16.17 California Energy Code        Item 15: Staff Report Pg. 146  Packet Pg. 507 of 607  *NOT YET APPROVED* 5 0290184_20250918_ms29 SECTION 6. The Council adopts the findings for local amendments to the California Energy Code, 2025 Edition, attached hereto as Exhibit “A” and incorporated herein by reference. SECTION 7. If any sec on, subsec on, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining por on or sec ons of the Ordinance. The Council hereby declares that it would have adopted the Ordinance and each sec on, subsec on, sentence, clause or phrase thereof irrespec ve of the fact that any one or more sec ons, subsec ons, sentences, clauses or phrases be declared invalid.  SECTION 8. The Council finds that this ordinance is exempt from the provisions of the California Environmental Quality Act (“CEQA”), under Section 15308 of the CEQA Guidelines, because it is a regulatory action for the protection of the environment, and under Section 15061(b)(3) on the grounds that the proposed standards are more stringent than the State energy standards, there are no reasonably foreseeable adverse environmental impacts and there is no possibility that the activity in question may have a significant effect on the environment. // // // // // // // // Item 15 Attachment H - Chapter 16.17 California Energy Code        Item 15: Staff Report Pg. 147  Packet Pg. 508 of 607  *NOT YET APPROVED* 6 0290184_20250918_ms29 SECTION 9. This Ordinance shall be effective on the thirty-first day after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: ____________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: ____________________________ ____________________________ City Attorney or Designee City Manager ____________________________ Director of Planning and Development Services ____________________________ Director of Administrative Services ____________________________ Director of Public Works Item 15 Attachment H - Chapter 16.17 California Energy Code        Item 15: Staff Report Pg. 148  Packet Pg. 509 of 607  *NOT YET APPROVED* 7 0290184_20250918_ms29 Exhibit A FINDINGS FOR LOCAL AMENDMENTS TO CALIFORNIA ENERGY CODE, 2025 EDITION TITLE 24, PART 6 Section 17958 of the California Health and Safety Code provides that the City may make changes to the provisions of the California Building Standards Code. Sections 17958.5 and 17958.7 of the Health and Safety Code require that for each proposed local change to those provisions of the California Building Standards Code which regulate buildings used for human habitation, the City Council must make findings supporting its determination that each such local change is reasonably necessary because of local climatic, geological, or topographical conditions. Regarding the Energy Code, local jurisdictions have the authority to adopt local energy efficiency ordinances—or reach codes—that exceed the minimum standards defined by Title 24 (as established by Public Resources Code Section 25402.1(h)2 and Section 10-106 of the Building Energy Efficiency Standards), provided the City Council finds that the requirements of the proposed ordinance are cost-effective and do not result in buildings consuming more energy than is permitted by Title 24. Local building regulations having the effect of amending the uniform codes, which were adopted by the City prior to November 23, 1970, were unaffected by the regulations of Sections 17958, 17958.5 and 17958.7 of the Health and Safety Code. Therefore, amendments to the uniform codes which were adopted by the City Council prior to November 23, 1970 and have been carried through from year to year without significant change, need no required findings. Also, amendments to provisions not regulating buildings used for human habitation do not require findings. Code: California Energy Code, Title 24, Part 6 Chapter(s), Sections(s), Appendices Title Add Deleted Amended Justification (See below of keys) 110.10 (f) Existing tree canopies  C & E 120.0 Nonresidential, Hotel/Motel Occupancies, and Covered Processes—Mandatory Requirements  C & E 120.6(l) Electric Readiness Requirements for Systems Using Gas or Propane  C & E 160.9 Mandatory Requirements for Electric Ready Buildings  C & E Item 15 Attachment H - Chapter 16.17 California Energy Code        Item 15: Staff Report Pg. 149  Packet Pg. 510 of 607  *NOT YET APPROVED* 8 0290184_20250918_ms29 Key to Justification for Amendments to Title 24 of the California Code of Regulations A This is an administrative amendment to clarify and establish civil and administrative procedures, regulations, or rules to enforce and administer the activities by the Palo Alto Building Inspection Department. These administrative amendments do not need to meet HSC 18941.5/17958/13869 per HSC 18909(c). C This amendment is justified on the basis of a local climatic condition. The seasonal climatic conditions during the late summer and fall create severe fire hazards to the public health and welfare in the City. The hot, dry weather frequently results in wild land fires on the brush covered slopes west of Interstate 280. The aforementioned conditions combined with the geological characteristics of the hills within the City create hazardous conditions for which departure from California Energy Code is required. Failure to address and significantly reduce greenhouse gas (GHG) emissions could result in rises in sea level, including in San Francisco Bay, that could put at risk Palo Alto homes and businesses, public facilities, and Highway 101 (Bayshore Freeway), particularly the mapped Flood Hazard areas of the City. Energy efficiency is a key component in reducing GHG emissions, and the construction of more energy efficient buildings can help Palo Alto reduce its share of the GHG emissions that contribute to climate change. The burning of fossil fuels used in the generation of electric power and heating of buildings contributes to climate change, which could result in rises in sea level, including in San Francisco Bay, that could put at risk Palo Alto homes and businesses 1 public facilities, and Highway 101. Due to a decrease in annual rainfall, Palo Alto experiences the effect of drought and water saving more than some other communities in California. E Energy efficiency enhances the public health and welfare by promoting the environmental and economic health of the City through the design, construction, maintenance, operation, and deconstruction of buildings and sites by incorporating green practices into all development. The provisions in this Chapter are designed to achieve the following goals: (a) Increase energy efficiency in buildings; (b) Increase resource conservation; (c) Provide durable buildings that are efficient and economical to own and operate; (d) Promote the health and productivity of residents, workers, and visitors to the city; (e) Recognize and conserve the energy embodied in existing buildings; and (f) Reduce disturbance of natural ecosystems. Item 15 Attachment H - Chapter 16.17 California Energy Code        Item 15: Staff Report Pg. 150  Packet Pg. 511 of 607  *NOT YET APPROVED* 9 0290184_20250918_ms29 G This amendment is justified on the basis of a local geological condition. The City of Palo Alto is subject to earthquake hazards caused by its proximity to San Andreas fault. This fault runs from Hollister, through the Santa Cruz Mountains, epicenter of the 1989 Loma Prieta earthquake, then on up the San Francisco Peninsula, then offshore at Daly City near Mussel Rock. This is the approximate location of the epicenter of the 1906 San Francisco earthquake. The other fault is the Hayward Fault. This fault is about 74 mi long, situated mainly along the western base of the hills on the east side of San Francisco Bay. Both of these faults are considered major Northern California earthquake faults which may experience rupture at any time. Thus, because the City is within a seismic area that includes these earthquake faults, the modifications and changes cited herein are designed to better limit property damage as a result of seismic activity and to establish criteria for repair of damaged properties following a local emergency. T The City of Palo Alto topography includes hillsides with narrow and winding access, which makes timely response by fire suppression vehicles difficult. Palo Alto is contiguous with the San Francisco Bay, resulting in a natural receptor for storm and waste water run-off. Also the City of Palo Alto is located in an area that is potentially susceptible to liquefaction during a major earthquake. The surface condition consists mostly of stiff to dense sandy clay, which is highly plastic and expansive in nature. The aforementioned conditions within the City create hazardous conditions for which departure from California Building Standards Codes is warranted. Item 15 Attachment H - Chapter 16.17 California Energy Code        Item 15: Staff Report Pg. 151  Packet Pg. 512 of 607  City Council Staff Report From: City Manager Report Type: ACTION ITEMS Lead Department: City Manager Meeting Date: October 20, 2025 Report #:2509-5183 TITLE Policy and Services Committee Recommendation to the City Council to Approve a Phased Approach to Address Oversized Vehicle (Including Recreational Vehicle) Impacts, Particularly Relating to Individuals Living in Vehicles and Approve Budget Amendments in various funds; CEQA status – categorically exempt. RECOMMENDATION Staff recommends the City Council Approve the Policy and Services Committee recommendation to: 1. Approve the phased approach (described below) to addressing oversized vehicle (including recreational vehicle) impacts, particularly relating to individuals living in vehicles; and 2. Approve amendments to the Fiscal Year 2026 Budget Appropriation (requires a 2/3 vote) to resource aspects of the phased approach in the: a. General Fund by: i. Increasing the contractual services appropriation for the City Manager’s Office by $157,000 for resources to support program implementation; ii. Decreasing the Reserve: Business Tax Revenue for Housing Affordability by $157,000; iii. Increasing the contractual services appropriation for the Office of Transportation by $150,000 for engineering services; iv. Increasing the contractual services appropriation in the Public Works Department by $60,000 for street clean-up services; v. Increasing the contractual services appropriation in the Police Department by $95,000 for marking and enforcement of vehicles; vi. Decreasing the Budget Stabilization Reserve by $305,000; b. Refuse Fund by: i. Increasing the contractual services appropriation by $245,000 for new permanent and temporary street cleaning signage; and Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 1  Packet Pg. 513 of 607  ii. Decreasing the Ending Fund Balance by $245,000. EXECUTIVE SUMMARY This report updates information presented to the Policy and Services Committee at its August 25, 2025 meeting as well as reflecting the Committee’s recommendation to the full Council. This recommendation follows the 2025 Council Priority Objective to present options for addressing impacts associated with oversized vehicles (OSVs), particularly individuals living in vehicles. Following the initial report outlining a range of possible strategies, the Policy and Services Committee (the Committee) reviewed the options, amended the staff proposal, and is recommending a phased approach for full Council consideration. The recommended approach reflects a balanced approach to addressing public health, safety, and neighborhood concerns while also recognizing the complex needs of those living in vehicles. The proposed phasing begins with Phase 1 enacting regulatory measures and enhanced street cleanups and sweeping, including coordination with service providers such as LifeMoves, and appropriating $707,000 in FY 2026 across several funds. This would be followed by Phase 2, a small-scale pilot of enhanced services, such as mobile pump-outs and increased outreach. The approach also sets the stage for expanding safe parking on private and congregation-based lots and, over time, developing a program to limit OSV parking to designated streets. The Committee was split on limiting OSV parking to designated streets. In a 2-1 vote, the Committee recommended that Phase 2 begin exploring limiting OSV parking to certain streets, including direction to evenly distribute OSV permitted parking citywide, tie the OSV permitted parking to the Point in Time (PIT)1 count, explore an OSV permitting program, and clearly mark where OSV parking is permitted. Subsequent phases include approving items developed in earlier phases, implementation, and enforcement. Additional one-time and ongoing resources will be needed in future years to administer all phases of this program and will be brought forward as part of the annual budget process to allocate funding. BACKGROUND Homelessness continues to be one of the most complex and pressing societal issues affecting communities across California and the nation. In response, the City of Palo Alto has aligned its local efforts with the Santa Clara County Community Plan to End Homelessness 2020–2025, which the City formally endorsed in August 2021.2 Since that time, the City has advanced a 1 The PIT Count is a count of sheltered and unsheltered people experiencing homelessness at a specific point in time and occurs every other year in January. 2 Santa Clara County Community Plan to End Homelessness 2020-2025: https://housingtoolkit.sccgov.org/sites/g/files/exjcpb501/files/CommunityPlan_2020.pdf ; Council Staff Report, April 5, 2021 https://www.cityofpaloalto.org/files/assets/public/v/1/agendasminutesreports/reports/citymanager- reports-cmrs/year-archive/2021/id-12133.pdf ; Council Action Minutes, August 9, 2021 https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=3354&compileOutputType= 1 Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 2  Packet Pg. 514 of 607  range of initiatives to promote housing stability and reduce the impacts of homelessness, including: •Strengthening renter protections, •Enabling and supporting safe parking programs, •Permitting and beginning construction of the Homekey interim shelter, and •Supporting affordable housing developments such as Wilton Court Apartments, 231 Grant Avenue, Mitchell Park Place, and projects on city-owned sites like Lot T downtown and 340 Portage Avenue. 3 That analysis was presented as an informational item on December 9, 2024, and discussed at a Council Study Session on February 10, 2025.4 The session also included updates on service coordination and enforcement efforts. As a result of that discussion, Council referred follow-up work to the Policy and Services Committee, and adopted two related 2025 Council Priority Objectives, asking staff to return as soon as feasible to Council to determine further action and to bypass extended stakeholder engagement at that time. The Council Priority Objectives are:5 •Present options to address homelessness impacts, particularly for individuals living in vehicles, to Policy and Services Committee for prioritization. •Organize an initial review of sources and methods to raise funding to support new affordable housing production for future evaluation. on June 12, 2025, gathering input on housing and services for the unhoused.6 While no formal action was taken, individual Commissioners supported a wide 3 Council Meeting, December 4, 2023 https://www.youtube.com/watch?v=A-2CuhXvs84 4 Council Staff Report, December 9, 2024 https://cityofpaloalto.primegov.com/meetings/ItemWithTemplateType?id=6549&meetingTemplateType=2&comp iledMeetingDocumentId=12534; Council Staff Report, February 10, 2025 https://cityofpaloalto.primegov.com/meetings/ItemWithTemplateType?id=6751&meetingTemplateType=2&comp iledMeetingDocumentId=13091 5This item responds to the first of the two objectives, the second will be referred to Finance Committee, once staff has identified and evaluated sources and methods. Council Staff Report, May 5, 2025, https://cityofpaloalto.primegov.com/meetings/ItemWithTemplateType?id=7767&meetingTemplateType=2&comp iledMeetingDocumentId=14271 6 Human Relations Commission Staff Report, June 12, 2025 https://cityofpaloalto.primegov.com/meetings/ItemWithTemplateType?id=8147&meetingTemplateType=2&comp iledMeetingDocumentId=14739 Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 3  Packet Pg. 515 of 607  range of ideas, including expanded safe parking, particularly for RVs; incentives and streamlined processes for below-market-rate housing, addressing family homelessness (e.g., via hotel vouchers or tiny homes), shelter improvements, continued renter protections, and stronger partnerships with the tech industry to improve communications access (e.g., phones, Wi-Fi). 7 After discussion, the Committee voted on a split motion to recommend a phased approach. The full Committee agreed on Phases 1, 3 and 4. In a 2-1 vote, with Councilmember Veenker voting no, the Committee recommended to, in Phase 2, begin exploring limiting OSV parking to certain streets, including direction to evenly distribute OSV permitted parking citywide, tie the OSV permitted parking to the Point in Time count, explore an OSV permitting program, and clearly mark where OSV parking is permitted. The full motion text and vote is shown in full on the next page. The full staff report is included as Attachment B. 7 Council Staff Report, August 25, 2025, https://cityofpaloalto.primegov.com/meetings/ItemWithTemplateType?id=8615&meetingTemplateType=2&comp iledMeetingDocumentId=15516 Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 4  Packet Pg. 516 of 607  1. Discussion and recommendation to Council on prioritization of potential approaches to address oversized vehicle (including recreational vehicle) impacts, particularly relating to individuals living in vehicles MOTION SPLIT FOR PURPOSES OF VOTING MOTION: Councilmember Stone moved, seconded by Councilmember Lu, to recommend the City Council: Phase 2: Begin exploration of the “limiting OSV parking to certain streets” approach, including determining a process and criteria for designating streets where OSV parking might be permitted, with appropriate community engagement o Identify non-residential and non-residential adjacent streets where OSV parking would be permitted, and to the extent possible, evenly distribute those streets across the city o Tie the number of OSV permitted parking to the Point in Time count o Explore the possibility of a permitting program for OSV o Evenly disburse permissible OSV parking spots across the identified streets to avoid overconcentration and clearly mark on those streets where OSV parking is permitted MOTION PASSED: 2-1, Veenker no MOTION: Councilmember Stone moved, seconded by Councilmember Lu, to recommend the City Council: Phase 1: Upon Council approval, staff would: 1. Develop an ordinance to prohibit parking of detached/inoperable vehicles on public streets, 2. Develop an ordinance to prohibit the renting of public parking spaces (“vanlording”), 3. Refine the scope and begin implementation of additional street cleanups and sweeping, 4. Return to Council for approvals of ordinances and contract amendments (e.g., street sweeping) as soon as possible, estimated to require up to four (4) months, and 5. Implementation and enforcement of these actions would follow. 6. Work with LifeMoves to consider options, such as a buyback or parking program, to accept RV residents quickly at the Homekey site or other housing options 7. Return to Council for direction for expanded safe parking on privately-owned and congregation- based parking lots, excepting any safe parking site that requires undedicating parkland Phase 2: Concurrent of Phase 1 implementation, staff would initiate work on: 1. Design a small-scale enhanced services pilot (e.g., mobile pump outs, additional outreach workers/hours, garbage pickup, etc.), Phase 3: Following the completion of related components in Phase 2, Council would: 1. Approve pilot and any related contracts and agreements for small-scale enhanced services pilot, 2. Approve a preferred option for expanded safe parking on privately-owned and congregation- based parking lots, 3. Identify streets where OSV parking will be allowed and develop necessary ordinances and program design for “limiting OSV parking to certain streets” approach, and 4. Implementation of these actions would follow. Phase 4: Following the completion of related components in Phase 3, staff would: 1. Evaluate the enhanced services pilot, 2. Pursue implementation of expanded safe parking, and 3. Obtain related Council approvals for “limiting OSV parking to certain streets” and begin enforcing new approach. MOTION PASSED: 3-0 Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 5  Packet Pg. 517 of 607  ANALYSIS The recently received 2025 PIT count data shows 418 people experiencing homelessness in Palo Alto, compared to 206 people in 2023. The City continues to have a higher percentage of its unsheltered population living in vehicles compared to the County as a whole. Of those unsheltered in Palo Alto, 73 percent were in vehicles, while 37 percent were in vehicles countywide. There were 168 vehicles (29 cars, 120 RVs, and 19 vans) counted, 35 of which were in safe parking.8 As noted at the August Committee meeting, the growing number of people living in vehicles on public streets poses a health and safety challenge, reducing the on-street parking availability for other uses (e.g., residents, business employees and visitors), and necessitating outreach services, street cleaning, and waste disposal. The City has been receiving increased concerns from residents and the business community about long-term parking of oversized vehicles, debris and personal belongings obstructing streets and sidewalks, and improper disposal of human waste. The City Manager’s Office has seen a notable rise in these complaints beginning in Spring 2025. Other neighboring cities are also seeking a variety of ways to address inhabited OSVs, as summarized in Attachment A. This report outlines the phased approach recommended by the Committee, beginning with some contextual information on state law. Then more detailed information is provided on the various actions proposed in the phased approach to: (1) reduce the impacts of accommodating OSV parking demand, (2) strengthen regulations in areas where impacts are occurring while preventing the impacts elsewhere, and (3) organize activities into phases that account for implementation timelines and the complexity of the issue. Please note that one of the Committee actions was to move safe parking expansion from Phase 2 to Phase 1. To reflect the Committee intent of moving safe parking expansion up in the timeline, staff also moved associated safe parking expansion activities from Phases 3 and 49 to Phase 1; associated resource implications are also identified. Additionally, upon review of the motion, staff noted that the amended Phase 2 to “identify non-residential and non-residential adjacent streets where OSV parking would be permitted” is a revision of Phase 3 item 3 "identify streets where OSV parking will be allowed....” Since this was part of the split motion, if the full Council chooses to adopt the proposed amended language in Phase 2, staff would interpret the Phase 3 item 3 language as being the continuation and finalization of the work begun in Phase 2. The many items in Phase 1 will trigger the immediate need for staff resources to handle coordination, administration, and implementation. Procurement, contracting, and/or 8 The County used a new survey methodology in 2025, so comparing to prior years is fundamentally not the same. The full 2025 PIT Count report is available here: https://osh.santaclaracounty.gov/data-and-reports/point-time- count. 9 In the Policy and Services Motion this is Phase 3, item 2, but is now considered incorporated under/as part of Phase 1. Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 6  Packet Pg. 518 of 607  recruitment and hiring for this will likely take several months and may impact the rollout time for Phase 1. State Law and Local Parking Regulations Relating to Oversized Vehicles 10 after 72 hours unless the vehicle travels at least five-tenths of a mile. However, nothing in state or local law prevents a vehicle from moving and re-parking in the same location. Prior to towing a vehicle believed to be used for shelter, Police Department personnel and the City’s homeless outreach team collaboratively engage in outreach efforts to attempt to connect occupants with alternative housing or safe parking options. The Police Department has primarily focused on abandoned and non-operational OSVs. The Police Department has successfully collaborated with the City’s homeless outreach team and has not towed an occupied OSV. 10 The City's ability to tow OSVs is constrained by the limited number of tow companies operating the specialized equipment necessary for towing OSVs, and by limited local tow yard capacity to store OSVs. Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 7  Packet Pg. 519 of 607  vandalism or theft. In most cases, towing also requires notice and an opportunity to correct the violation. Signage and Enforcement Considerations Parking restrictions, including the increased street sweeping parking restrictions and the proposed ordinance banning unattached trailer parking, require installing signage to be enforceable.11 Implementing signage for these items could include use of temporary signs and focused sign installation in areas of high activity. 12 in 2020 to implement signage relating to its oversized vehicle parking ordinances. In Palo Alto, estimated costs are $1,900 per block for sign installation by a contractor. As a hypothetical maximum, with approximately 2,200 blocks and two signs per side of the block, this equates to roughly 8,800 signs at an estimated cost of $4.2 million if signs needed to be posted on every block on every street.13 (However, to enforce the recommended ordinance to prohibit unattached trailers, signage would not be required on every block in the City and installation could focus on particular areas. On the other hand, state law requires block-level signage, at minimum, for street sweeping parking restrictions). In addition to costs for installation, engineering is required for sign and pole placement field verification, and work order preparation for new street signs and poles (if needed) in public rights of way. For a Citywide signage program, an additional FTE limited duration equivalent to $244,000-$269,000 per year would be needed. There may also be an impact to the work of existing engineering staff on items such as development-related traffic control plan review, routine sign upgrades, traffic signal adjustments, traffic signal upgrades, traffic calming and traffic control device plan review, and complete streets projects engineering design). For reference, Mountain View’s implementation required over two traffic engineers working full-time for 9 to 12 months. 14 staff would also lead with outreach workers ahead of implementing increased street sweeping or any changes to enforcement. Dedicating the 11 In some cases, California cities adopting regulatory actions relating to OSV parking have been sued by advocates for the unhoused, resulting in legal costs. 12 Number not adjusted for inflation nor construction cost increases over time. https://mountainview.legistar.com/LegislationDetail.aspx?ID=4712008&GUID=B91F5618-049D-44E7-9BA9- 966071A60D1C&Options=&Search= 13 This estimate assumes the cost for one sign to be posted throughout the City - approximately 2,200 blocks in the City and 2 signs per side per block. If signage will be installed throughout the City it would equate to approximately 8,800 signs. Installation of signs and posts by a contractor is estimated at $4.2 million (8,800 x $475). However, not every new parking restriction may require signage to this extent. 14 Currently, Police and Public Works coordinate closely with the outreach team during a weekly huddle and as- needed. Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 8  Packet Pg. 520 of 607  outreach team to this work would likely impact their ability to rotate effectively throughout the city for contact with other unhoused people not living in these areas. 15 Phased Approach – Actions to Accommodate Some Demand Expanding Safe Parking on Privately-Owned and Congregation-Based Lots 16 15 The exact staffing and associated cost would depend on the specific regulation(s) adopted. 16 Additional Information on Resources for Safe Parking: Implementation of an expanded safe parking program on privately-owned lots, including commercial and congregation-based sites, would require substantial staff work. This includes outreach to congregations, commercial property owners, and surrounding neighborhoods to gauge interest, identify concerns, and assess willingness to participate; evaluation of potential sites for suitability, including space requirements for RVs, circulation, access, lighting, sanitation, and safety standards; coordination with the Human Relations Commission and the Planning and Transportation Commission; and development of policy options for Council consideration; for example, it could be establishing a pilot program with willing partners or preparing a draft ordinance with defined conditions for private sites. Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 9  Packet Pg. 521 of 607  Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 10  Packet Pg. 522 of 607  One idea proposed at Policy and Services Committee was to consider safe parking or perhaps OSV storage on airport vacant land, including places leased to car dealerships. Residential use, including temporary or short-term occupancy, is prohibited on the airport under Section 2.3.1.2 of the Federal Aviation Administration’s Advisory Circular 150/5190-4B. The two staging areas on airport land total approximately 75,000 square feet over 2 sites and are currently leased for $0.86/square foot, generating roughly $774,000 annually. If used for unoccupied vehicle storage, federal grant assurances require that the Airport Enterprise Fund be compensated at this rate. The Runway Protection Zone overlays one of the sites and both sites are affected by the Runway 31 approach. 17 Staff could explore expanding this to allow 24-hour parking and possibly accommodate some oversized vehicles (OSVs). While OSVs aren’t currently prohibited, the program operator notes these vehicles are hard to manage with the daily movement required under current hours. Expanding to include OSVs or longer hours would require outreach to congregations to gauge interest and address neighbor concerns. Resource Impacts Exploring these expansion options would require staff time and reprioritizing other work. Costs depend on the level of expansion and site conditions, especially existing amenities. Additional funding would be needed for program management and might be needed for leases and infrastructure. For context, a recent safe parking expansion with existing facilities cost about $270,000 annually to accommodate 10 additional RV spaces. Consider Options for Buyback or Parking Program effective than developing a broad pilot program or ordinance, which tends to be more passive and resource intensive. If a partner is identified the city could negotiate a site-specific regulatory agreement to advance the City’s interests in this topic. 17 Safe parking at churches and other religious institutions is regulated at PAMC section 18.42.160. Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 11  Packet Pg. 523 of 607  near term, an ambitious target would be returning to Council with a recommended path forward and funding request for the Fiscal Year 2027 budget. Increased Cleaning and Street Sweeping on Selected Streets 18 The street sweeping parking restrictions may encourage OSV owners to relocate, potentially shifting impacts to more sensitive areas like retail or residential neighborhoods. Resource Impacts 18 This list has been updated and amended since the Policy and Services Committee meeting to add portions of Colorado, San Antonio, Lambert, Olive, and Sheridan. Cost for in-house signage along these streets would be approximately $80,000 and take a minimum of 6 months with in-house staff operating on mandatory overtime. The cost for the increased frequency of street sweeping would be $12,000 for weekly, year round sweeping of these streets. If the increase were to be one side of the street each week, year round there would be no net increase cost for the sweeping. Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 12  Packet Pg. 524 of 607  sweeping during non-Leaf Season, to sweeping only one side of the street twice per month year-round, alternating sides each week, then staff anticipates there will be no net increase in street sweeping cost. Enhanced Services Relating to Inhabited OSVs Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 13  Packet Pg. 525 of 607  other cities, like Long Beach, saw limited participation. Staff can further explore during Phase 2 how to help OSV occupants appropriately dispose of both their solid waste and liquid waste. Resource Impacts The City currently spends approximately $256,000 annually on its contracted outreach program, which includes two full-time outreach workers and a part-time manager.19 20 the estimated projected additional annual expense for such service is about $80,000. Providing a larger container for each block, such as a two cubic yard bin, is another option but would come at a significantly higher cost. Phased Approach – Actions to Increase Regulation Prohibit Storage of Detached Trailers/Non-motorized Vehicles on Public Streets 21 19 Currently, the program is funded through a combination of State Permanent Local Housing Allocation (PLHA) entitlement funds, City General Fund contributions, and financial support from Stanford University. 20 This number considers all vehicles not in safe parking (168 vehicles – 35 in safe parking). The estimate was calculated at 133 vehicles for $50.07/month each, totaling $6,659, or $79,912 annual cost. 21 The zoning code (Title 18) includes a prohibition on storing or parking non-operable conveyances on private Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 14  Packet Pg. 526 of 607  The ordinance would apply to all such conveyances, whether inhabited or not. At the Policy and Services Committee meeting, a Councilmember expressed concern for contractor trailers retaining the ability to park in public parking spaces. However, a ban on detached trailers will not impact trailers used by construction crews which already require a City permit for parking. The prohibition could also include exceptions for loading/unloading and emergency repairs. Signage would be necessary to enforce this rule, with priorities likely starting in areas most impacted by detached trailers. Resource Impacts Sign installation for enforcement would require some costs for the additional signage22 and staff from both the Office of Transportation and Public Works Department, similar to other parking restriction projects. Prohibit Renting of Public Parking Spaces (“Vanlording”) 23 22 Staff believes that this signage would be less extensive and should cost a lower amount. 23 San Jose’s vanlording ordinance is available here: https://library.municode.com/ca/san_jose/ordinances/code_of_ordinances?nodeId=1363727 Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 15  Packet Pg. 527 of 607  Enforcement may be difficult, as identifying vanlords often depends on information from renters, who may be reluctant to cooperate if the practice is banned. As a result, enforcement would rely on staff investigations. Resource Impacts Implementing a vanlord ban would require staff resources, primarily from the Police Department and City Attorney’s Office. Staff would need to gather evidence—both online and in the field—identify the vanlord, and issue warnings or fines. If a vehicle is occupied, the City would also assess what support services could be offered to the residents. While it is still too early to determine impact to workloads for Police, to be effective with investigating illegal renting, Police staff expect one more police officer would need to be resourced – by either diverting away from other investigations, which is not recommended, or add 1.0 FTE during the FY 27 budget cycle at approximately $280,000 ongoing. Limit OSV Parking to Certain Streets with Focused Regulations 24 would help mitigate public health, sanitation, and parking impacts while providing clearer guidelines for both enforcement and services. These designated streets would likely be in commercial or industrial areas where residential or school-adjacent impacts are minimized.25 This targeted approach, paired with the above-mentioned increased services— regular street sweeping, trash/waste collection/removal, and safety measures—on streets where OSVs are allowed. Localized parking regulations like red curbs and intersections clearances could also be implemented to maintain safety and access. 26 though this would reduce the availability for other users and pose ongoing localized challenges arising from habitation on public rights of way not 24 At Policy and Services, a Councilmember asked what the change in number of OSVs was in Mountain View since it began enforcing its oversized vehicle restrictions in October 2022. Mountain View counted 208 vehicles in August 2022 (138 RVs, 35 passenger vehicles, 35 other), 151 vehicles in January 2023 (115 RVs, 21 passenger vehicles, 15 other vehicles), 148 vehicles in August 2023 (99 RVs, 11 passenger vehicles, 38 other), and 223 vehicles in July 2024 (143 RVs, 31 passenger vehicles, 49 other). Mountain View had not published its 2025 vehicle count at the time this report was written. 25 The municipal code already prohibits OSV parking between the hours of 2:00 and 6:00 am on streets located within residential and public facilities zones. However, to enforce the provision, state law requires local jurisdictions to install signs adequately informing parkers of the restriction. Moreover, any attempt to formally designate a subset of non-residential streets on which OSVs may park (i.e., prohibiting OSV parking on all other streets) would require amending the municipal code. 26 Per the 2025 PIT Count, there were 170 vehicles counted: 29 cars, 122 RVs, and 19 vans. Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 16  Packet Pg. 528 of 607  designed to support the ongoing activities of living.27 In consideration of these localized challenges, two of three Committee members voted to identify non-residential and “non- residential-adjacent”28 streets where OSV parking would be permitted, with the goal of distributing these locations as evenly as possible through the city to avoid overconcentration.29 The number of OSVs allowed to park could be tied to the City’s Point-in-Time (PIT) count, ensuring that capacity remains responsive to actual need. The Committee also raised the possibility of a permitting program to help regulate and monitor OSV parking. In addition, all designated streets could be clearly marked to communicate where OSV parking is allowed, further supporting enforcement and public understanding. Resource Impacts As mentioned in the “Signage and Enforcement Considerations” subsection earlier in this Analysis section, any citywide parking regulation would require significant signage and enforcement-related resources. The resource burden is somewhat ameliorated by the phased nature of the overall recommendation. Summary of Phased Approach PHASE ACTION ESTIMATED DURATION/ COMPLETION ESTIMATED COST/ BUDGET TIMING IMPLICATIONS All Support program implementation 2 years $314,000 (total over 2 years); some costs can be prorated Phase 1 1.1 Develop ordinance to prohibit detached/inoperable vehicle parking on public streets 3 months – January 2026 Staff time only 27 Analysis assumptions include OSV length of 30’, 5’ distance between vehicles, driveway clearance of 10’, intersection clearance of 20’, hydrant clearance of 15’ and 300’ hydrant spacing. The estimate analyzed the 14 streets where high concentrations of OSVs are currently clustered, focusing on the segments of those streets where OSVs park. Given those parameters, the combined street length is approximately 12,000 linear feet and assuming one sign per 150 feet and $300/sign. 28 The municipal code restricts overnight parking of OSVs on streets where the property on at least one side carries a residential or public facilities zoning designation, but it does not prohibit OSV parking on “residential-adjacent” streets or include a definition of that term. If Council wants to expand the restriction, it would need to formulate a definition of “residential-adjacent.” 29 The Councilmember voting against the motion that included this idea was advocating to explore all other options before pursuing limiting OSV parking to certain streets. Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 17  Packet Pg. 529 of 607  PHASE ACTION ESTIMATED DURATION/ COMPLETION ESTIMATED COST/ BUDGET TIMING IMPLICATIONS 1.2 Develop an ordinance to prohibit renting public parking spaces 3 months – January 2026 Staff time only 1.3 Refine scope & begin implementation of additional street cleanups and sweeping 3 months – Jan 2026 $548K for FY26; plus an additional $269K in FY27 for engineering; some costs can be prorated[1] 1.4 Begin adoption of ordinance(s) (i.e., vanlord, inoperable vehicles) and contract(s) approval (i.e., for street sweeping) on consent calendar 3 months – Jan 2026 Staff time only 1.5.1 Implement & enforce detached/inoperable vehicles prohibition Apr/May 2026 Unknown amount for signage/FY26 enforcement included in 1.3; FY27 additional $80K/yr 1.5.2 Implement & enforce vanlord (public parking space rental) prohibition Apr/May 2026 FY26 enforcement included in 1.3 and 1.5.2; FY27 additional $280K/yr for 1.3 thru 1.5.2; CAO time dependent on volume 1.6 Work with LifeMoves [and Santa Clara County] to consider options (buyback, storage) and to accept RV residents quickly at Homekey or other housing 6 months – Apr/May 2026 Unknown - $150,000[2] for buyback program/ FY27 Budget 1.7 Return to Council for direction on expanding safe parking on privately-owned and congregational based lots If no site identified, then 9+ months – August 2026[3] Staff time only Phase 2 2.1 Develop small scale enhanced services pilot 5 months - Oct 2026 Staff time only 2.2[4]Begin exploration of limiting OSV parking to certain streets, including process/criteria for designating streets, with community engagement 6+ months – Nov/Dec 2026 Staff time only 2.2.1 Identify non-residential & non-residential adjacent streets 6+ months – Nov/Dec 2026 Staff time only 2.2.2 Tie the number of OSV permitted parking to the PIT count <1 month Staff time only 2.2.3 Explore possibility of OSV permitting program 3+ months – Aug/Sept 2026 Staff time only 2.2.4 Evenly disburse permissible OSV parking across identified streets to avoid overconcentration and mark clearly on those streets where permitted 6+ months – Nov/Dec 2026 Staff time only Phase 3 Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 18  Packet Pg. 530 of 607  PHASE ACTION ESTIMATED DURATION/ COMPLETION ESTIMATED COST/ BUDGET TIMING IMPLICATIONS 3.1 Council approval of enhanced services pilot and related contracts/agreements Nov/Dec 2026 $400,000+ one-time FY 2027 Budget 3.2 Council approval of preferred expanded safe parking option(s) Aug/Sept 2026 Staff time only 3.3 Council identification of streets where OSV parking permitted & develop ordinances and program design 6+ months – Nov/Dec 2026 Staff time only 3.4.1 Implement enhanced services pilot Jan/Feb 2027 Staff time only 3.4.2 Approve preferred option for expanded safe parking[5] Late 2026 & onward Staff time only Phase 4 4.1 Evaluate enhanced services pilot Jan/Feb 2028 Staff time only 4.2 Pursue implementation of expanded safe parking.[6]Late 2026 & onward $270,000+ annually/Midyear 2026- 2027 Budget 4.3 Council approvals relating to limiting OSV parking to certain streets. Jan/Feb 2027 $4.2 million one-time for citywide signage FY 2027 Budget $400,000+ annually thereafter (this includes $80K for enforcement for 1.3-4.3) 4.3.1 Implement “limiting OSV parking to certain streets” and begin enforcement. 3-6 months - May/Aug 2027 Staff time only [1] This amount includes $100,000 for new permanent signage, $143,000 for temporary signage if the City wants to start implementing street cleaning immediately, plus $60,000 for the estimated cost of deep cleaning of the 18 street segments (where OSVs are currently clustered) after the OSVs leave each area for the initial cleaning. Staff anticipates phasing in this work, starting with a few blocks each week over several months. This allows time for workers to install signs along nearly 40,000 linear feet of roadway. The sweeping and cleaning work can follow behind as signs are installed. Additionally, this amount includes $150,000 for engineering analysis, plans, work orders and inspection related to signage, striping and curb paint throughout the City. It also includes $95,000 for enforcement support rolled out as PW works through the progressions. [2] A buyback program in Berkeley applied $150,000 for 21 OSVs. The storage cost for OSVs would likely vary significantly based on location, security involved, and insurance costs. There are no extant OSV storage lots in Palo Alto. The nearest that staff is aware of is in the City of San Mateo and the per month vehicle costs were not available at the time of this report publishing. [3] Note: this timeframe does not align with the P&S Committee recommendation. The motion called for Safe Parking expansion to be moved to Phase 1; however, with no specific site identified to date, this effort is currently not resourced as noted in footnote 16 earlier in this report. [4] This particular action was part of a split motion that indicated it would be in Phase 2. As parts of this action also appear in the unanimous motion, where those appear, they are also italicized. [5] Since expanded safe parking implementation is also part of Phase 4, staff is considering this the initial implementation steps. Since both proposed expansion options require a willing non-city partner, implementation will begin with outreach and, if successful, result in permitting (e.g., congregation-based) and/or leasing (e.g., Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 19  Packet Pg. 531 of 607  privately owned). [6] See note above. FISCAL/RESOURCE IMPACT The recommended phased approach would require City funding as outlined in the table below and ongoing staff allocation for the foreseeable future. Although funding sources for the majority of this work have not yet been identified, a significant General Fund allocation is likely. Staff will also research and evaluate other funding sources (e.g., grant funding and/or entitlement opportunities, and Business Tax Revenue for Affordable Housing and Unhoused Services). The budget appropriations reflected in the recommendations on the first page of this report are intended to provide the up-front resources required to move forward on immediate actions, with the expectation that additional appropriations and funding sources will be identified at the mid-year budget report in early 2026. In the near term, the significant front-loading of items into Phase 1 will require reallocating staff resources, will impact other Council priorities, and will require appropriation of a total of $707,000 in FY 2026: (1) $157,000 to the City Manager’s Office for resources to support program implementation (2) $305,000 to Public Works for additional street cleaning on currently impacted street segments and related signage, (3) $150,000 to the Office of Transportation (pro-rated) for engineering analysis, plans, work orders, and inspections, and (4) $95,000 to the Police Department for enforcement and towing services. These costs will be funded by: (1) $157,000 from the Business Tax Revenue for Housing Affordability, (2) $245,000 from the Refuse Fund, and (3) $305,000 from the General Fund Budget Stabilization Reserve. The ongoing costs for these services would impact the General Fund by approximately $0.7 to $0.8 million ongoing annually. In addition, funding for signage in the Capital Improvement Fund may need additional support from the General Fund depending on resources available in the Infrastructure Reserve for capital improvements. This report focuses on immediate steps to ameliorate the impacts of vehicle dwelling in Palo Alto. In light of the increasing PIT numbers, however, addressing homelessness in a lasting way will ultimately require additional housing for the people being helped. Although not covered in this report, this longer-term effort is important to keep in mind. Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 20  Packet Pg. 532 of 607  Action Funding Source FY 2026 FY 2027 FY 2028 & Ongoing Street Sweeping Signage Refuse Fund $245,000 $0 $0 Clean-up Services General Fund $60,000 $0 $0 Engineering General Fund $150,000 $269,000*$0 Enforcement/Towing General Fund $95,000 $440,000 $440,000 Expanded Safe Parking General Fund $0 $135,000 $270,000 Signage for Additional Parking Restrictions Capital Fund $0 $4,200,000*$0 Administration/Implementation Business Tax $157,000 $157,000 $0 Buyback/Storage Program Business Tax $0 $150,000 $0 Enhanced Services Pilot Business Tax $0 $400,000 $0 Total $707,000 $5,751,000 $710,000 General Fund Impact *$305,000 $844,000 $710,000 Business Tax Revenue Support $157,000 $707,000 $0 *Parking Signage work in the Capital Fund may require additional funds to be transferred from the General Fund depending on resources available in the Infrastructure Reserve. The $4.2 million for signage and $269,000 for engineering is the estimated maximum cost to sign Citywide; see discussion in the Analysis section under the Signage and Enforcement Considerations item of this memo. The cost will ultimately vary depending on such factors as: the number of new parking regulations adopted (and therefore the number of new signs), the geographic scope of a new parking restriction, and the availability of existing poles/infrastructure for new signs. STAKEHOLDER ENGAGEMENT Staff has made some preliminary efforts to gather feedback from the community on the Committee’s recommendation. This included seeking input from the “RV Dwellers Group” of service providers, a representative of Stanford University, members of the faith-based community, City staff, a City Councilmember, and a Human Relations Commission member, at its regular meeting in September 2025. Attendees discussed how to address and balance needs and concerns, including: •Considering extending safe parking near Geng Road site, •Understanding how many people living in vehicles work in Palo Alto, how many are van lifers, and noting that there is distrust and fear in this community, •Concern about people who would not qualify for housing and/or services based on immigration status, and •Concern about the health and safety of people living in “vanlord” vehicles. ENVIRONMENTAL REVIEW Council action on Phase 1 provisions about enhanced cleaning, street sweeping, parking signs, and parking enforcement are categorically exempt under CEQA regulations 15301 (existing Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 21  Packet Pg. 533 of 607  facilities) and 15321 (enforcement actions). Other items in Phase 1 and in later phases require further Council input and/or approval and CEQA will be addressed as those are approved. ATTACHMENTS APPROVED BY: Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 22  Packet Pg. 534 of 607  Attachment A: Neighboring Cities’ OSV Parking Regulations The following is a non-exhaustive list of the approaches some of our neighbor cities have taken to managing the impacts of inhabited Oversized Vehicles (OSVs). •“Oversized and Lived-In Vehicle Enforcement” (OLIVE) pilot program1: o The program, funded by a $1.5 million budget addendum, is intended to help address the environmental and safety issues caused by oversized vehicles, including lived-in vehicles, parked on city streets. It directs City staff to: ▪Identify areas impacted by the parking of oversized and lived-in vehicles on city streets ▪Establish temporary tow-away zones to allow cleanup of impacted areas and encourage vehicles to relocate ▪Analyze the feasibility of installing permanent parking restrictions at select locations o 30 sites were identified in FY 2025 and up to 50 will be identified in FY 2026 for temporary tow-away parking restrictions (approximately one month in duration) to help facilitate the cleanup and street sweeping of the area and encourage people to move their vehicles out of the restricted zone. Vehicles that are not voluntarily moved from tow away zones will be subject to towing and impound. Based on the success of the temporary restrictions, up to 10 sites will be considered for permanent parking restrictions. •Designated “no overnight parking” and “no large vehicle parking” zones. Towing authorized for violations.2 •Ban on vanlording and on living in vehicles, which went into effect in July 2025.3 Services including safe parking, vehicle buy-back program, biowaste removal, and trash pickups for lived-in vehicles.4 •Prohibits parking oversize vehicles and detached trailers on residential streets throughout the city. 5 •Prohibits living in vehicles.6 The City had not been enforcing this ordinance, which was originally passed in the 1990s, but recently began enforcing it again after a dedicated outreach period.7 •Effective April 2025, OSVs may not park overnight (2-5 am) on any public street in the city.8 •The City also recently updated its 72-hour ordinance and adopted ordinance language to implement AB 413 (state law that prohibits parking within defined distance of intersections).9 •In late 2024, the Fremont City Council approved municipal code amendments that would: o Prohibit parking an OSV on any public street within 100 feet of a residential property line.10 Item 16 Attachment A - Neighboring Cities’ OSV Parking Approaches        Item 16: Staff Report Pg. 23  Packet Pg. 535 of 607  o Amend the City’s 72-hour ordinance to clarify that “Any vehicle that has been parked or left standing in the same location or parking spot for seventy-two (72) consecutive hours must be moved at least one thousand (1,000) feet (approximately two-tenths (2/10) of a mile) from its current location and may not return to the same parking spot for at least twenty-four (24) hours after its departure.”11 o The associated staff report12 acknowledged that enforcement would be largely complaint-based. Staff estimated that substantially expanding parking enforcement beyond their current model would require several additional FTEs at a total ongoing expense of about $1.2 million plus additional one-time expenses for equipment and material. Sunnyvale •Sunnyvale plans to expand safe parking. At the end of 2024, the Council passed an ordinance13 that would govern safe parking programs in the city. It also directed staff to pursue implementing a safe parking pilot program on public land and a general fund grant for nonprofit or faith-based organizations to provide safe parking on private land.14 San Francisco •San Francisco recently imposed a citywide two-hour limit on OSV parking. Vehicles that have applied for and received a “refuge permit” are exempt from enforcement.15 To be eligible for a permit, applicants must: o Have been living in a large vehicle in SF as of May 2025 (verified by City staff count) o Be actively engaging with City services for the unhoused o Agree to adhere to a “good neighbor policy” o Allow Public Works to clear debris around the vehicle o Agree to relinquish the vehicle (via City-run buy-back program or otherwise) and enter permanent housing or non-congregate interim housing if offered. •The City has budgeted $13 million for the program over two years. Enforcement is set to start November 1, 2025. Cupertino •City recently passed a first reading16 of an ordinance that would ban overnight OSV parking throughout the city. Housed city residents would be eligible to apply for up to 20 permits a year that would allow them to park their OSVs on the street for up to 72 hours at a time. •The ordinance also bans renting out a vehicle for living or sleeping quarters in the public right of way. •At the time this report was written, the ordinance had not yet taken effect. 1 https://www.sanjoseca.gov/your-government/departments-offices/transportation/parking/vehicle- abatement/oversized-and-lived-in-vehicle-enforcement 2 https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:eab8cf93-9cc5-4caf-a89a-0358319167f0 3 https://library.municode.com/ca/san_jose/ordinances/code_of_ordinances?nodeId=1363727 4 https://www.sanjoseca.gov/residents/homelessness-hub/homelessness-hub-faqs 5 https://www.cityofsanmateo.org/2407/Oversized-Vehicle-Parking Item 16 Attachment A - Neighboring Cities’ OSV Parking Approaches        Item 16: Staff Report Pg. 24  Packet Pg. 536 of 607  6 https://law.cityofsanmateo.org/us/ca/cities/san-mateo/code/10.04.140#(a) 7 https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:9f595393-eae3-4d52-b18d- 88cb77eef4f0?viewer%21megaVerb=group-discover 8 https://www.codepublishing.com/CA/MenloPark/html/MenloPark11/MenloPark1124.html#11.24.075 9 https://www.menlopark.gov/files/sharedassets/public/v/1/agendas-and-minutes/city-council/2024- meetings/agendas/20241112/l1-20241112-cc-oversized-vehicle-and-parking-ord.pdf 10 https://www.codepublishing.com/CA/Fremont/#!/Fremont10/Fremont1005.html#10.05.555 11 https://www.codepublishing.com/CA/Fremont/#!/Fremont10/Fremont1005.html#10.05.550 12 https://fremontcityca.iqm2.com/Citizens/Detail_LegiFile.aspx?Frame=&MeetingID=1980&MediaPosition=&ID=5 285&CssClass= 13 https://ecode360.com/46385883 14 https://sunnyvaleca.legistar.com/LegislationDetail.aspx?ID=7014182&GUID=1ED10C32-1325-4891-ABED- 959D528361C5&G=FA76FAAA-7A74-41EA-9143-F2DB1947F9A5&Options=&Search=&FullText=1 15 https://www.sf.gov/large-vehicle-refuge-permit-program 16 https://cupertino.legistar.com/LegislationDetail.aspx?ID=7640446&GUID=AA6B4AEF-0865-48BB-ADEB- 056F131B83A5 Item 16 Attachment A - Neighboring Cities’ OSV Parking Approaches        Item 16: Staff Report Pg. 25  Packet Pg. 537 of 607  CITY OF PALO ALTO Policy & Services Committee Special Meeting Monday, August 25, 2025 6:00 PM     Agenda Item     1.Discussion and recommendation to Council on prioritization of potential approaches to address oversized vehicle (including recreational vehicle) impacts, particularly relating to individuals living in vehicles Presentation Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 26  Packet Pg. 538 of 607  Policy & Services Committee Staff Report From: City Manager Report Type: ACTION ITEMS Lead Department: City Manager Meeting Date: August 25, 2025 Report #:2506-4783 TITLE Discussion and recommendation to Council on prioritization of potential approaches to address oversized vehicle (including recreational vehicle) impacts, particularly relating to individuals living in vehicles RECOMMENDATION Staff recommends that the Policy & Services Committee discuss and recommend Council approval of a phased approach to addressing oversized vehicle impacts. EXECUTIVE SUMMARY This item responds to the Council Priority Objective to present possible approaches to Policy & Services Committee to address oversized vehicle (OSV) impacts, particularly relating to individuals living in vehicles, anecdotal reports of significant increases in people living in OSVs on City streets, and recent increases in calls and complaints relating to OSV long-term parking and associated health and safety concerns. This report summarizes a variety of approaches to accommodate some demand for OSV parking and related services while also increasing regulation of OSVs. These options enable a phased approach that balances the need to accommodate those living in vehicles with the need to manage public health, safety, and neighborhood impacts, while also considering available resources. Potential phasing could begin with additional regulations, street maintenance measures, and an enhanced services pilot (e.g., mobile pump-out, garbage pick-up, and additional outreach), leading toward expanded safe parking options and limited OSV parking on certain streets with focused regulations. At the time of this report, the 2025 Point in Time count numbers at the city level is not yet available by Santa Clara County. However, the 2023 Point in Time count observed 206 people experiencing homelessness in Palo Alto, with 88% living in approximately 102 vehicles. Given the anecdotal increases in vehicle dwellers, this report assumes a doubling of the 2023 vehicle count. Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 27  Packet Pg. 539 of 607  Potential approaches for addressing homelessness impacts outlined in this report, offer potential actions and reflect experience gained from other cities’ experiences with this challenge. The preliminary list of ideas presented are to gain initial feedback from the Committee. Based on the Committee and Council discussion and direction, stakeholder engagement plans will be developed and additional fiscal analysis completed. BACKGROUND 1 Since then, the City has pursued a variety of initiatives to better support housing stability including: strengthening renter protections, enabling safe parking programs, permitting and beginning construction of the interim Homekey shelter, and supporting affordable housing developments such as Wilton Court Apartments, 231 Grant Ave, Mitchell Park Place, and development on City-owned properties such as Lot T downtown and 340 Portage Ave. On an ongoing basis, the City also responds to resident and business concerns associated with the impacts of homelessness throughout Palo Alto, with a focus on service referrals and enforcement of existing laws. 2 The analysis, shared as an information item to Council on December 9, 2024, was followed by a study session on February 10, 2025.3 That session included updates on service coordination and enforcement efforts; a review of the gap analysis; an overview of suggested community engagement next steps, including involving the Human Relations Commission; and a Council discussion on housing production, homelessness prevention, support services, and enforcement efforts related to health and safety, referring follow-up discussion to the Policy and Services Committee. 1 Santa Clara County Community Plan to End Homelessness 2020-2025: https://housingtoolkit.sccgov.org/sites/g/files/exjcpb501/files/CommunityPlan_2020.pdf ; Council Staff Report, April 5, 2021 https://www.cityofpaloalto.org/files/assets/public/v/1/agendasminutesreports/reports/city- manager-reports-cmrs/year-archive/2021/id-12133.pdf ; Council Action Minutes, August 9, 2021 https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=3354&compileOutputType= 1 2 Council Meeting, December 4, 2023 https://www.youtube.com/watch?v=A-2CuhXvs84; Council Staff Report, December 9, 2024 https://cityofpaloalto.primegov.com/meetings/ItemWithTemplateType?id=6549&meetingTemplateType=2&comp iledMeetingDocumentId=12534 3 Council Staff Report, February 10, 2025 https://cityofpaloalto.primegov.com/meetings/ItemWithTemplateType?id=6751&meetingTemplateType=2&comp iledMeetingDocumentId=13091 Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 28  Packet Pg. 540 of 607  Through the discussion, Council referred follow up on this topic to the Policy & Services Committee with focus on a few key areas from the February Council study session discussion. The discussion also informed two 2025 Council Priority Objectives:7 Present options to address homelessness impacts, particularly relating to individuals living in vehicles, to Policy & Services Committee for prioritization. Identify feasible (1) regulatory approaches to manage the use of public space and (2) policy solutions to expand RV safe parking. Present options to Policy & Services for consideration and prioritization. Organize an initial review of sources and methods to raise funding to support new affordable housing production for future evaluation. Conduct research to identify and evaluate sources and methods. Work with the Finance Committee to develop recommendations for City Council. This staff report responds to the first Council Priority Objective. The second Objective, once staff has identified and evaluated sources and methods, will be referred to Finance Committee. Following the study session and adoption of the 2025 Council Priority Objectives, staff presented the gap analysis on June 12, 20258 to the Human Relations Commission for discussion and input relating to housing and services for the unhoused. Two commissioners called for more housing in general and more senior housing, specifically. Individual commissioners (this was not an action item) supported a variety of ideas, including: Adding safe parking, particularly for RVs; Increasing incentives for below market rate (BMR) housing; Making it easier to build (e.g., streamlining the process); Addressing family homelessness, perhaps through hotel vouchers or building tiny homes; Improving the quality of shelters; Continuing progress with renter protections; and More aggressively pursuing partnerships with the tech industry for a variety of things including providing communications access to people experiencing homeless (e.g., cell phones, wi-fi, etc.). 7 Council Staff Report, May 5, 2025 https://cityofpaloalto.primegov.com/meetings/ItemWithTemplateType?id=7767&meetingTemplateType=2&comp iledMeetingDocumentId=14271 8 Human Relations Commission Staff Report, June 12, 2025 https://cityofpaloalto.primegov.com/meetings/ItemWithTemplateType?id=8147&meetingTemplateType=2&comp iledMeetingDocumentId=14739 Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 29  Packet Pg. 541 of 607  ANALYSIS The 2023 Point in Time (PIT)11 count observed 206 people experiencing homelessness in Palo Alto, with 88% living in a vehicle (those individuals lived within 102 vehicles). This differs from the 32% countywide unhoused population living in vehicles. More recently, service providers and City staff have reported a significant increase in people living in vehicles in Palo Alto. At the time of this report, the 2025 PIT count numbers at the city level were not yet available. The County has indicated they will be sharing the city level 2025 PIT numbers in late summer. Given the anecdotal increases in vehicle dwellers, this report assumes a doubling of the 2023 vehicle count. The increasing numbers of people living in vehicles on public streets presents a health and safety challenge which leads to an increased demand for off-street safe parking, outreach services, street cleaning, and waste disposal. The City received calls and complaints relating to the long-term parking of oversized vehicles (OSVs), personal property obstructing the streets and sidewalks, and improper disposal of human waste. The City Manager’s Office has noted a sharp increase in these complaints beginning in Spring 2025. The remainder of this report provides a discussion of potential approaches for addressing homelessness impacts, looking at potential actions to (1) mitigate impacts of accommodating some demand, (2) increase regulation where impacts occur and avoiding impacts elsewhere, and (3) combine options into a potential phased approach that recognizes implementation timelines and the complexity of this issue. These options reflect experience gained from other cities’ experiences with this challenge, and a summary of some other cities’ experiences are provided in Attachment A. Please note, this is a preliminary list of ideas for the Committee’s discussion and feedback. Staff has not yet conducted outreach to community stakeholders on these ideas. In California, the state legislature has exerted preemptive authority over vehicle movement and parking regulations. Cities, including charter cities, are permitted to adopt local laws regulating parking only to the extent authorized by state law. City regulations must also comply with requirements arising from the U.S. Constitution. In general, vehicle parking is available in the public right of way where: (a) parking is not prohibited; and (b) vehicles can be parked without blocking an active lane of traffic, fire-safety hydrants, driveways, and for other reasons set forth in state law. These general rules apply equally to parking of oversized vehicles, unless a local jurisdiction adopts parking restrictions for OSVs, which the state Vehicle Code allows. 11 The PIT count is conducted every two years in Santa Clara County. Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 30  Packet Pg. 542 of 607  The Palo Alto Municipal Code includes one provision regulating OSV parking: a prohibition on parking of OSVs in residential and public facility zones between 2am and 6am. However, while the Code states this regulation is enforceable regardless of signage, preemptive state law bars enforcement without adequate signage to inform parkers of the restrictions. (Note: as a practical matter, to date, it is not common that OSVs attempt to park in residential zones.) Potential Actions to Accommodate Some Demand A. Expand Safe Parking at Baylands Athletic Center (or Other Dedicated Parkland) Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 31  Packet Pg. 543 of 607  Figure 1, Baylands Athletic Field space, showing (A) batting cages, (B) land facing current safe parking, and (C) baseball field. Implementation Considerations This change would require analysis under the California Environmental Quality Act (CEQA), as well as the work needed to convert the space to a safe parking site (e.g., grading, plumbing, electrical, etc.). The land facing the current safe parking site (area B in Figure 1), would need to be surveyed for sensitive species and habitat. Converting the athletic field to a safe parking site could impact other uses of area C such as baseball field use and staging and space for events held at the site (e.g., the annual Moonlight Run). Converting and running the site would require both City funding and support from Santa Clara County and non-profit partners. Any of the proposed portions in or around the Baylands Athletic Center could likely support 10-20 safe parking spaces. Use of any of this area for safe parking could limit future opportunities for habitat restoration or recreational uses. C A B Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 32  Packet Pg. 544 of 607  Resource Impact Resources required include the cost of putting an item on the ballot, plus site preparation and operational costs. For the 2026 ballot, costs are forecast to be approximately $100,000 for a single ballot measure (e.g., base charges, printing, legal publication/notice, analysis). The recent safe parking expansion, adding 10 RV spaces, cost roughly $270,000 annually, covering staffing (e.g., facilities management, case management, outreach), utilities, portable restrooms and sinks, and administrative costs. Assuming approximately 14,000 square feet of space needed to accommodate 10 additional oversized vehicles (OSVs), site prep costs for clearing vegetation, grading, paving, and striping would be approximately $600,000.13 With federal funding cuts for housing and homelessness, the County does not have additional resources to contribute. Overall, staff estimates that the minimum cost would be $1,000,000 in the first year, which would include election costs, site preparation, and operations. Ongoing, the annual cost is estimated to be similar to the recent safe parking expansion amount of $270,000 annually. B. Safe Parking on Privately-Owned Commercial Lots The City could allow safe parking sites on privately-owned commercial property. Allowing this use of commercial property would likely require an amendment to the City’s zoning code. It would require analysis under CEQA, with issues that will be site-specific. The City could then enter into a lease with the property owner for safe parking operations. This approach is in the Planning and Development Services Department long-term workplan (forecasted for 2026) but is not currently resourced given no currently identified site. It would require a private property owner willing to lease land to the City for this purpose, and to date no property owner has come forward. Should a willing property owner come forward, staff would need to reprioritize other work to advance this option. The impact would vary depending on the existing onsite amenities (e.g., utilities, buildings, restrooms, etc.), versus anything that would need to be brought in. As mentioned above, the recent safe parking expansion cost roughly $270,000 annually for 10 additional RV spaces at a site with existing amenities (i.e., onsite showers, restrooms, kitchen, fencing, office space, etc.). The cost of a lease with a property owner is unknown. 13 The expansion area for 2000 Geng Road Safe Parking measures approximately 113 feet by 118 feet or 13,334 square feet and can accommodate 10 oversize vehicles, together with sufficient portable toilets, sink, and trash receptacles. The cost estimate is preliminary and includes paving costs and contingencies for design, testing and stormwater treatment as the area is over the 5,000 square foot requirement. Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 33  Packet Pg. 545 of 607  C. Expand Congregation-Based Safe Parking Program In January 2024, Council made permanent the City’s Congregation-Based Safe Parking Program,15 including regulations allowing for up to eight (8) vehicles overnight. Staff could explore feasibility of and interest in expanding the congregation-based program to allow vehicles to stay 24 hours and/or to consider allowing some number of OSVs. Implementation Considerations While the City does not prohibit OSVs from the existing congregation-based program, the safe parking program operator has noted these sites are not ideal for OSVs because the daily movement required with the existing operation hours would be difficult for OSVs. An exploration of adding OSVs to these sites and extending the program from overnight to 24-hour parking would involve outreach to congregations and neighbors. Resource Impact Researching and developing this policy change would require staff time and reprioritizing other work. D. Increased Cleaning and Street Sweeping on Selected Streets Streets impacted by OSVs often need more frequent and thorough cleaning and maintenance than other streets. This could include streets where OSVs are currently observed, including: Embarcadero Way, Embarcadero Road east of Highway 101, Faber Place, Elwell Court, Corporation Way, East Meadow Circle, Fabian Way, Park Boulevard, Sheridan Avenue, Portage Avenue, Ash Street, Commercial Street, Transport Street, and Industrial Avenue. Regular street sweeping can mitigate some of the impacts associated with long-term inhabited OSV parking on streets (e.g., refuse in the storm drain system). The Vehicle Code authorizes cities to establish and enforce parking restrictions to facilitate thorough street sweeping. Implementation Considerations Parking restrictions to support street sweeping would prohibit all parking on the designated streets during sweeping hours, and as such street sweeping regulations may incentivize OSV owners to park elsewhere. This could include areas more sensitive to associated impacts, such as retail districts or residential neighborhoods. 15 City Council Staff Report, January 16, 2024, https://cityofpaloalto.primegov.com/meetings/ItemWithTemplateType?id=3827&meetingTemplateType=2&comp iledMeetingDocumentId=8890 Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 34  Packet Pg. 546 of 607  To mitigate storm drain impacts, the City could install filter fabric17 at each storm drain location to deter biohazards from entering storm drains. After OSVs relocate or move, staff have observed large amounts of debris left behind, including fluid spills and biohazards. This requires not only street sweeping, but a team and special equipment to address the biohazard elements of the cleanup. Resource Impact 18 When OSVs have been parking in a particular area for an extended period, it often requires additional cleanup of abandoned items, spilled liquids, biohazards, etc. This type of street cleanup would require the dispatch of workers for 4-8 hours from each worker, depending on the situation, at a cost between $2,000 - $4,000 (4 or 8 hours, at $100/hour), plus a debris dumping fee. To increase roadway sweeping to remove debris with a street sweeper would not trigger by itself a significant cost increase.19 As an example, if street sweeping increased to weekly, year-round only on the street segments where OSVs are currently clustered (i.e., Embarcadero Way, Embarcadero Road east of Highway 101, Faber Place, Elwell Court, Corporation Way, East Meadow Circle, Fabian Way, Park Boulevard, Sheridan Avenue, Portage Avenue, Ash Street, Commercial Street, Transport Street, and Industrial Avenue), the annual cost increase would be approximately $11,000. Enforcement of this regulation is anticipated to create a minimal workload increase for existing Police Department parking enforcement personnel and a minimal increase in annual towing expenses. However, if Council adopts multiple measures requiring additional parking enforcement, cumulatively, that would require an additional 0.5 FTE at an approximate cost of $50,000-$75,000 in parking enforcement, and additional towing 17 Filter fabric would not prevent liquids from entering the system and can cause local ponding and flooding if not removed before rains. 18 This estimate assumes signs along the 14 aforementioned street segments where OSVs are currently clustered and approximately 1 sign/150 feet. 19 The City’s current street sweeping contractor sweeps residential streets once a week during Leaf Season (October – February), and once every two weeks during non-Leaf Season (February – October). If the City increased sweeping frequency, such as changing the “once every two weeks during non-Leaf Season” to once a week so that all residential streets are swept weekly year-round, then there will be an ongoing additional cost of approximately $85 per curb mile. Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 35  Packet Pg. 547 of 607  expenses of approximately $50,000-$100,000. Overall, this strategy is estimated to cost $165,000-250,000 the first year.23 E. Enhance Services Relating to Inhabited OSVs The ongoing presence of inhabited OSVs generates impacts that the City may wish to further address with enhanced services, such as conducting outreach to people experiencing homelessness, particularly those inhabiting OSVs, providing garbage pick-up and mobile pump- outs to OSVs combined with the expanded street sweeping and storm drain maintenance described above. Other concepts such as setting up an OSV “buy back” program could also be explored. This could help increase the effectiveness of outreach and mitigate some of the impacts associated with long-term inhabited OSV parking (e.g., personal property obstructing the street, debris buildup in storm drains, improper human waste disposal). Allocating additional resources to outreach and cleanup services could help mitigate the impacts of inhabited OSVs without requiring significant additional regulatory action or could be paired with additional regulation to mitigate impacts from OSV parking. This approach could be combined with an increase in enforcement of existing regulations, such as prohibitions on illegal dumping. Implementation Considerations Vehicle dwellers are often harder to contact, take longer to establish trust with service providers, and are frequently reticent to “give up” the flexibility, autonomy, and perceived security of a private vehicle for the commitment to program rules and reduced privacy associated with shelters. Currently, the City has a contract for two (2) outreach workers, with some flex scheduling available, primarily operating Monday through Friday during the daytime. Having enough outreach workers to cover weekends, evenings, and early mornings will increase the likelihood of successful contact, which is the first step towards establishing trust. To address the reluctance of leaving a vehicle for a shelter, the City could follow the example of other Bay Area cities (i.e., Berkeley and San Francisco) in offering a small stipend for those willing to accept shelter and relinquish their OSVs. However, buyback programs are an untested novel approach and their efficacy and full costs are not yet known. Overall, it will be difficult to identify funding for additional resources given fiscal constraints. To provide garbage pick-up, the City could identify a dedicated location for disposing of OSV waste or an existing facility with a refuse enclosure and container capacity for additional 23 Since it is likely initial efforts will require the additional street cleanup in a more intensive manner and decrease as street sweeping assumes a regular rhythm, this estimate assumes $2,000/$4,000 cleanup (minimum/maximum) on each of 14 streets 3 times ($81,000/$168,000) plus $70,000 in signage costs and $11,000 for weekly street sweeping. Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 36  Packet Pg. 548 of 607  disposal volume. Staff does not recommend placing additional public waste containers because of the potential to encourage illegal dumping. .25 Resource Impact 26 25 Mountain View City Council Report, May 15, 2018 https://mountainview.legistar.com/LegislationDetail.aspx?ID=3501450&GUID=FEBF512E-C985-4BD6-B35F- 302756729DC5 26 https://berkeleyca.gov/sites/default/files/documents/2025-04- 15%20Item%2004%20%20Contract%20University%20of%20California.pdf Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 37  Packet Pg. 549 of 607  Potential Actions to Increase Regulation29 Some of the potential actions listed below involve new parking regulations. Most parking regulations require signage. In general, comprehensive citywide regulations typically require signage throughout the City. In some cases, however, it may be possible for the City to use temporary signage or individualized notices. Also, depending on the strategy selected, it may be possible to install signage in targeted areas or to approach a comprehensive signage program through a phased approach. For the Committee’s understanding, full implementation of a citywide parking regulation would require significant resources for signage as well as enforcement. More details are below. Signage Cost Considerations (relevant for any citywide regulation approaches) The estimated cost to install new signs for a new citywide regulation would be hundreds of thousands of dollars. For context, in 2020, the City of Mountain View spent $980,00030 one- time cost on signage to implement their OSV parking ordinances. For Palo Alto, costs would vary but at minimum, assuming two signs and posts per side, per block it would cost $1,200 per block in-house ($800 labor, $400 materials) and $1,900 per block if contracted out. If signage is required on all Palo Alto blocks, the City would need to add 2.0 FTE in Public Works working full-time on this work for approximately five (5) years.31 Additionally, if deploying signage on all city blocks, this would require significant staff time from the Office of Transportation including an additional 1.0 FTE or the re-allocation of traffic engineering staff from other duties (such as signal timing and capital projects) to design and direct field staff for sign installations citywide for the duration of the implementation time period. The costs associated with traffic review and permitting for a more narrowly defined approach could be on the order of $300,000 and/or equivalent opportunity costs associated with diversion from other City projects and essential City services. For context, in 2020, the City of Mountain View dedicated 9 to 12 months of work for more than two (2) traffic engineers who reviewed, permitted and issued work orders to implement their OSV parking ordinance. 29 In some cases, California cities that have adopted one or more of the listed regulatory actions have been sued by advocates for the unhoused, resulting in legal costs. Potential legal fees and costs are not included in the resource impact sections that follow. 30 Number not adjusted for inflation nor construction cost increases over time. https://mountainview.legistar.com/LegislationDetail.aspx?ID=4712008&GUID=B91F5618-049D-44E7-9BA9- 966071A60D1C&Options=&Search= 31This estimate assumes approximately 2,200 blocks in the City and 2 signs per side per block. For in-house staff, fabrication and installation of signs and posts at each location, would be approximately $800 per block for field staff labor plus $400 for materials, or $2.65 million for the approximately 2,200 blocks in the City and take over 20 years to complete. If signage will be installed throughout the City it would equate to approximately 8,800 signs. To install this signage, the City would need an additional 2 FTE, working full time, for approximately five years. If the work is outsourced to a contractor, the work would cost approximately $4 million31. To install both signs and posts would costs $4 million (8,800 x $475). Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 38  Packet Pg. 550 of 607  Staff also anticipates an impact on Utility Locators during the implementation period for the Locators to verify each sign location for utility conflicts. Once all the signs have been installed throughout the City, ongoing maintenance requiring 2.0 FTE to fabricate and replace signs will be needed. The maintenance timeframe begins soon after installation. Parking Enforcement Cost Considerations F. Prohibit Renting of Public Parking Spaces 35 Implementation Considerations 35 San Jose’s vanlording ordinance is available here: https://library.municode.com/ca/san_jose/ordinances/code_of_ordinances?nodeId=1363727 Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 39  Packet Pg. 551 of 607  Resource Impact Enforcement of a vanlord ban would require minimal staff resources, primarily in the Police Department and City Attorney’s Office. Enforcement would involve collecting evidence that a violation is occurring, both online and in the field. Once staff determine a violation is likely occurring, the City would need to locate the vanlord, issue a warning or fine, and then collect on the fine. If the vehicle is inhabited, staff would determine what resources can be offered to those living there. G. Prohibit Storage of Detached Trailers/Inoperable Vehicles on Public Streets A frequently cited source of concern from community members are detached trailers, that are clearly unable to move therefore essentially being stored or stationary on city streets. The City could adopt an ordinance prohibiting placement of nonmotorized or inoperable conveyances (such as camper shells and trailers) on the public right-of-way, or limiting parking to a maximum duration such as 1-2 hours. This would reduce the use of public parking spaces for storage of non-vehicles that are unable to move under their own power (e.g., to comply with the 72-hour parking limit).37 A prohibition on parking non-motorized or inoperable conveyances would apply equally to all such conveyances, whether inhabited or not. Signage is required for enforcement as discussed earlier, and installation priorities will need to be established likely starting with areas impacted by detached trailer parking. Sign installation will require Transportation and Public Works staff resources similar to other options discussed. Enforcing this prohibition is anticipated to create a minimal increase in workload for existing police department parking enforcement personnel and a minimal increase in annual towing expenses; however, if multiple measures requiring additional parking enforcement are adopted, they are expected to, cumulatively, require an additional 0.5 FTE at an approximate cost of $50,000-$75,000, and additional towing expenses of approximately $50,000-$100,000. 37 The zoning code (Title 18) includes a prohibition on storing or parking non-operable conveyances on private property, except where screened from neighbors. This provision is enforced by Code Enforcement through issuance of warnings, administrative citations, and fines. For non-operable conveyances on public streets, staff recommends adoption of a new ordinance specifically addressing use of public parking spaces, enforceable by the Police Department or Office of Transportation. Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 40  Packet Pg. 552 of 607  H. Limit Oversized Vehicle Parking to Certain Streets with Focused Regulations The City could consider limiting OSV parking to certain designated streets by prohibiting or limiting it on all other streets (for example, through an overnight parking ban) similar to Mountain View. This would effectively formalize locations where OSVs are allowed to park by limiting OSV parking on other streets, such as commercial zones where not already restricted.39 Designating streets where inhabited OSVs are allowed could facilitate effective management of the associated public health and sanitation impacts. This approach could be coupled with increased services (i.e., street sweeping, trash pickup, other safety measures) for the streets on which OSV parking is allowed. Focused parking regulation such as street sweeping and red curbs at intersections and driveways could also be included. City staff has observed that there are current OSV clusters on particular streets including: Embarcadero Way, Embarcadero Road east of Highway 101, Faber Place, Elwell Court, Corporation Way, East Meadow Circle, Fabian Way, Park Boulevard, Sheridan Avenue, Portage Avenue, Ash Street, Commercial Street, Transport Street, and Industrial Avenue. These street segments are not adjacent to residential or schools; however, the City has received complaints regarding impacts to adjacent businesses. The City would need to conduct a process to identify the streets where OSV would be allowed if this approach is pursued. As an example for illustration, preliminary analysis indicates that the existing streets with OSV clusters have enough capacity for the on-street parking of the estimated 200 OSVs currently in Palo Alto, albeit with impacts to the availability of on-street parking for other users and other localized impacts arising from habitation on public right of ways that are not designed to support ongoing activities of living.40 Implementation Considerations This approach would require a comprehensive plan identifying areas where OSVs may and may not park, not an ad hoc street-by-street ban. On streets where OSV parking is permitted, to maintain cleanliness, the City could institute weekly street sweeping and, to ensure that vehicles are not stored or abandoned and to maintain equitable access to public parking spaces, the City could continue enforcement of the 72-hour parking rule. The City may also establish a process for adding or removing streets from the list in the future. Resource Impact As mentioned in the note at the beginning of this section, any citywide parking regulation would require significant resources for signage and enforcement, although a targeted or 39 The municipal code already prohibits OSV parking in residential and public facilities zones. However, to enforce the provision, state law requires local jurisdictions to install signs adequately informing parkers of the restriction. 40 Analysis assumptions include OSV length of 30’, 5’ distance between vehicles, driveway clearance of 10’, intersection clearance of 20’, hydrant clearance of 15’ and 300’ hydrant spacing. Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 41  Packet Pg. 553 of 607  phased approach may be available. Resources required for services (e.g., street sweeping, outreach, etc.) as described earlier. I. Prohibit Oversized Vehicles on Specific Streets Implementation Considerations Resource Impact 43 J. Prohibit Oversized Vehicle Parking Throughout the City Attachment A provides additional information on specific cities’ experiences. 43 The estimate analyzed the 14 streets where OSVs are currently clustered, focusing on the segments of those streets where OSVs park. Given those parameters, the combined street length is approximately 12,000 linear feet and assuming one sign per 150 feet and $300/sign. Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 42  Packet Pg. 554 of 607  Recommended Phased Approach Staff compiled information on a variety of approaches which are summarized in the previous subsections. Given the range of possible approaches, staff has put together a sequence of actions for the Committee’s consideration to accommodate some OSV parking demand while increasing regulation to manage impacts. This sequence considers current resources, effectiveness, scalability, and the estimated timing needed for some of the approaches. Of note, the sequence below does not include further exploration of the citywide OSV ban nor the ‘prohibit OSVs on specific streets’ approach given the considerations shared in those subsections above. It should also be noted that this sequence would require redeploying staff from other work, impacting other Council priorities. Phase 1: Upon Council approval, staff would: - Develop an ordinance to prohibit parking of detached/inoperable vehicles on public streets, - Develop an ordinance to prohibit the renting of public parking spaces (“vanlording”), - Refine the scope and begin implementation of additional street cleanups and sweeping, - Return to Council for approvals of ordinances and contract amendments (e.g., street sweeping) as soon as possible, estimated to require up to four (4) months, and - Implementation and enforcement of these actions would follow. Phase 2: Concurrent of Phase 1 implementation, staff would initiate work on: - Design a small-scale enhanced services pilot (e.g., mobile pump outs, additional outreach workers/hours, garbage pickup, etc.), - Return to Council for direction on a preferred option for expanded safe parking, and - Begin exploration of the “limiting OSV parking to certain streets” approach, including determining a process and criteria for designating streets where OSV parking might be permitted, with appropriate community engagement. Phase 3: Following the completion of related components in Phase 2, Council would: - Approve pilot and any related contracts and agreements for small-scale enhanced services pilot, - Approve a preferred option for expanded safe parking, -Identify streets where OSV parking will be allowed and develop necessary ordinances and program design for “limiting OSV parking to certain streets” approach, and - Implementation of these actions would follow. Phase 4: Following the completion of related components in Phase 3, staff would: - Evaluate the enhanced services pilot, - Pursue implementation of expanded safe parking, and Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 43  Packet Pg. 555 of 607  - Obtain related Council approvals for “limiting OSV parking to certain streets” and begin enforcing new approach. Implementation Considerations The phasing would require ongoing, significant work over the course of several years, the near- term addition of at least 1 FTE staff position at an approximate cost of $104,000-$156,000 to assist in the associated complex funding, administration, and reporting needs, and likely require reprioritizing of some other assignments. However, this begins with the easier to implement actions and gradually progresses to the more complex and expensive, employing actions to both accommodate demand and regulate parking. In this way it is also responsive to the varied community perspectives (e.g., the needs of unhoused neighbors, the needs of housed neighbors, the shared use of public space, etc.). Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 44  Packet Pg. 556 of 607  Table 1 POTENTIAL APPROACH IMPLEMENTATION CONSIDERATIONS RESOURCE Potential Actions to Accommodate Some Demand A. Expand safe parking at Baylands Athletic Center Impact other uses of area Adds approximately 10-20 safe parking spaces Limits future opportunities for habitat restoration or recreational uses $$$ B. Allow safe parking on privately owned commercial lot Not currently staff resourced No identified private property owner willing to lease $$ C. Expand congregation- based safe parking May not be ideal because daily movement is difficult for OSVs. Changing operations to 24-hours would require neighbor outreach and consideration of feedback received. $ D. Increased cleaning and street sweeping on selected streets Impacts all vehicles parking on street Could displace OSVs to areas more sensitive to impacts $$ Enhance services, with or without new regulations Increased outreach worker staffing to cover evenings/weekends Buyback program efficacy and cost not known Pump-out likely uptake and costs not known $$-$$$*45 Potential Actions to Increase Regulation F. Prohibit renting of public parking spaces Identifying/investigating ‘vanlords’ can be difficult $ G. Prohibit storage of detached trailers/ inoperable vehicles on public streets Applies equally to all vehicles $ H. Limit OSVs to certain streets Identifying adequate parking locations for OSVs $-$$$ *I. Prohibit OSVs on certain streets May lead to escalating restrictions Could displace OSVs to areas more sensitive to impacts $-$$$ *J. Prohibit OSVs citywide  See litigation description above $$$ Phased Approach Phased Approach Combines above, with the exception of the *asterisked approaches. $-$$$ *Not recommended in the phased approach. $ ≤50,000 $$ 51,000-400,000 $$$ ≥400,000 $-$$$ Scales over time, increasing resource impacts as various actions are implemented. 45 Depending on the scale and type of services selected. Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 45  Packet Pg. 557 of 607  FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 46  Packet Pg. 558 of 607  CITY OF PALO ALTO | 250 HAMILTON AVENUE, PALO ALTO, CA. 94301 | 650-329-2100 Attachment A: Summary of Other Cities’ Experiences The following is a summary of other cities’ experiences addressing homelessness impacts relating to people living in vehicles. Mountain View In 2019, the City of Mountain View adopted two oversize vehicle parking ordinances: the “Narrow Streets Ordinance” prohibited parking an oversized vehicle (OSV) on streets less than 40 feet wide, and the “Bike Lanes Ordinance” prohibited parking an OSV on streets with Class II bikeways (i.e., striped, separate bike lanes adjacent to the outer lanes of traffic). A violation of either ordinance could result in a ticket and/or towing at the owner’s expense. A group of plaintiffs represented by the American Civil Liberties Union (ACLU) and the Silicon Valley Law Foundation, among others, sued to invalidate the two ordinances. Plaintiffs alleged that they were Mountain View residents who were priced out of their homes in the city and decided to live in recreational vehicles (RVs) on public streets. The complaint alleged that the two ordinances would ban oversize vehicle parking on about 89% of the City’s streets. The plaintiffs brought various statutory and constitutional claims, including 1) that the $65 ticket for violations and the cost of retrieving a towed vehicle both violated the Eighth Amendment Excessive Fines Clause, 2) the city created a “state-created danger” under the Fourteenth Amendment by failing to leave plaintiffs a safe alternative place to park, 3) towing for violations of the ordinances was an unreasonable seizure under the Fourth Amendment, and 4) that the signs the city posted did not provide sufficient notice to satisfy the Due Process Clause. The city moved to dismiss the case. The trial court granted the city’s motion in part and denied it in part, allowing all the claims listed above to proceed.1 In 2022, following the court’s ruling on the motion to dismiss, the city settled the case. The settlement agreement required Mountain View to provide at least three miles of parking capacity for oversized vehicles, though it could continue to apply the 72-hour rule there. Mountain View also was required to publish a map of the available parking areas and distribute it proactively to persons living in OSVs and when doing enforcement.2 The settlement agreement also included terms related to pre-enforcement notice (signage and individualized notice) as well as a process for those with disabilities to request accommodations, such as more time to move their vehicle. 1 The court dismissed plaintiffs’ claims for invasion of privacy, right to travel, and disability discrimination, with leave to amend. 2 The map is available here: https://www.mountainview.gov/home/showpublishedimage/3580/638200916486970000. Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 47  Packet Pg. 559 of 607  CITY OF PALO ALTO | 250 HAMILTON AVENUE, PALO ALTO, CA. 94301 | 650-329-2100 Pacifica In late 2019, Pacifica passed an ordinance that prohibited “oversized vehicle” parking at any time on streets less than 40 feet wide and gave the city discretion to prohibit RV parking on other streets based on aesthetics and traffic safety concerns. Pacifica began enforcing this ordinance in September 2020. Those who violated the ordinance were subject to escalating fines. If five tickets were left unpaid, the RV could be towed and impounded. In 2021, advocates for persons living in RVs filed a class action lawsuit challenging the ordinance.5 The lawsuit argued that ordinance was an attempt by the city to banish those who rely on RVs for housing and mobility. Instead of providing any clear parking rule, the suit alleged that the city was giving out tickets based on housed residents’ complaints, even when an RV was parked on a street where there was no justification for prohibiting RV parking. Plaintiffs brought many of the same claims as in the Mountain View suit.6 Shortly after filing the complaint, the plaintiffs moved for a preliminary injunction, asking the court to immediately stop Pacifica from enforcing the ordinance. Just before a scheduled hearing on the motion, the city agreed that the Court could enter a preliminary injunction that required it to issue and publicize a list and map of streets allowable for oversized vehicle parking. In November 2021, the parties settled the case. Among other things, the settlement required the city to refund fines previously imposed for violation of the RV ordinance; to preserve at least two miles of streets as allowable for OSV parking; to continue to make the list and map of “allowable” streets broadly available; and to establish a process for people with disabilities to seek accommodations relating to the parking of their vehicles. The settlement also required the city to establish a safe parking program for OSVs, and to set up facilities for OSVs to empty their waste tanks and dispose of trash. Sebastopol In 2022, the City of Sebastopol was sued over an ordinance that prohibited parking an RV: (1) on public streets zoned as residential, (2) on public streets zoned as commercial, industrial, or community facility between 7:30 a.m. and 10:00 p.m., (3) on any park, square, or alley, and (4) in a city-owned parking lot unless the person is conducting city-related business during business hours at the location for which the parking lot is designated. Unlike Mountain View and 5 The advocates included the ACLU, Disability Rights Advocates, and Legal Aid of San Mateo County. 6 Plaintiffs alleged that the City violated their right to free movement under the U.S. and California Constitutions, that the ordinance was void for vagueness and susceptible to discriminatory enforcement, that the fines for violations were excessive under the Eighth Amendment, that the ban subjected them to a state-created danger, that towing to enforce the ordinances was an unlawful seizure under the Fourth Amendment, and that the ordinance violated several statutes prohibiting disability discrimination. Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 48  Packet Pg. 560 of 607  CITY OF PALO ALTO | 250 HAMILTON AVENUE, PALO ALTO, CA. 94301 | 650-329-2100 Pacifica, the city relied not on traffic safety but on a record of complaints about availability of parking and public health/safety complaints (e.g., belongings blocking the sidewalks, human waste, garbage, etc.) related to RV residents. Plaintiffs brought many of the same claims as in the Mountain View and Pacifica suits.9 The trial court granted summary judgment to the city on all claims. Plaintiffs have appealed the trial court’s ruling, and the Ninth Circuit will likely hear oral argument in the case this fall. A Ninth Circuit ruling is applicable to the federal trial courts in Alaska, Arizona, California, Hawaii, Idaho, Montana, Nevada, Oregon, and Washington. 2025 City Regulations and Programs In the last few months, a number of Bay Area cities have taken action to respond to needs and impacts associated with persons living in OSVs. San Francisco, San José, Fremont, San Mateo, and Menlo Park have adopted new regulations placing limits on OSV parking. Santa Clara and San Francisco have increased housing and shelter resources and increased services to the unhoused. It is too early to assess the impact and cost of these approaches, and it is unknown whether advocates will file litigation. 9 These included: excessive fines in violation of the Eighth and Fourteenth Amendments and the California Constitution; state-created danger in violation of the Fourteenth Amendment; equal protection in violation of the Fourteenth Amendment, unreasonable seizure of property in violation of the Fourth Amendment, the California Constitution and California Vehicle Code § 22650(b); procedural due process under the Fourteenth Amendment; void for vagueness under the Fifth and Fourteenth Amendments; and violation of several disability discrimination statutes. Plaintiffs were represented by the ACLU, Disability Rights Advocates, Legal Aid of Sonoma County, and California Rural Legal Assistance. Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 49  Packet Pg. 561 of 607  ADDRESSING OVERSIZED VEHICLE (OSV) IMPACTS IN PALO ALTO Presenter: Melissa McDonough, Assistant to the City Manager AUGUST 25, 2025 Paloalto.gov Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 50  Packet Pg. 562 of 607  TITLE 40 FONT BOLD Subtitle 32 font AUGUST 25, 2025 •Responding to 2025 Council Priority Objective: Present options to address homelessness impacts, particularly relating to individuals living in vehicles, to Policy & Services Committee for participation. Identify feasible (1) regulatory approaches to manage the use of public space and (2) policy solutions to expand RV safe parking. Present options to Policy & Services for consideration and prioritization. •Responds to increasing complaints and visible street-level impacts. •Balances compassion, community livability and public safety. PURPOSE/OVERVIEW OF COUNCIL ITEM Paloalto.gov Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 51  Packet Pg. 563 of 607  1 BASELINE INFORMATION •2023 Point-in-Time Count: 206 unhoused individuals; 88% (~102 vehicles); estimates suggest doubling since then. •Recent efforts include: •Homekey interim shelter under construction. •Safe parking program –22 RV spaces at Geng Road +14 vehicle spaces at congregation-based sites •Below Market Rate (BMR) -401 entitled units, ~315 pipeline •$57M to affordable housing projects since 2017, including $5M in 2025 towards 130 affordable units (3001 El Camino Real) •>2,000 existing affordable units •Enhanced renter protections •Service support and referrals •Law enforcement coordination Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 52  Packet Pg. 564 of 607  Housing Initiatives & Pipeline 2 Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 53  Packet Pg. 565 of 607  3 How We Got Here FEB 2025 Council study session MAY 2025 Council Priority Objectives Adopted JUN 2025 Human Relations Commission (HRC) Feedback JUL 2025 Growing concern, anecdotal increase in vehicle dwellers Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 54  Packet Pg. 566 of 607  Potential Policy Options –Summary Table POTENTIAL APPROACH IMPLEMENTATION CONSIDERATIONS RESOURCE Potential Actions to Accommodate Some Demand A. Expand safe parking at Baylands Athletic Center •Impact other uses of area •Adds approximately 10-20 safe parking spaces •Limits future opportunities for habitat restoration or recreational uses $$$ B.Allow safe parking on privately owned commercial lot •Not currently staff resourced •No identified private property owner willing to lease $$ C. Expand congregation-based safe parking •May not be ideal because daily movement is difficult for OSVs •Changing operations to 24-hours would require neighbor outreach and consideration of feedback received $ D. Increased cleaning and street sweeping on selected streets •Impacts all vehicles parking on street •Could displace OSVs to areas more sensitive to impacts $$ E. Enhance services, with or without new regulations •Increased outreach worker staffing to cover evenings/weekends •Buyback program efficiency and cost not known •Pump-out likely uptake and costs not known $$-$$$ $ ≤50,000 $$ 51,000-400,000 $$$ ≥ 400,000 $-$$$ Scales over time, increasing resource impacts as various actions are implemented. 4 Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 55  Packet Pg. 567 of 607  Potential Policy Options –Summary Table POTENTIAL APPROACH IMPLEMENTATION CONSIDERATIONS RESOURCE Potential Actions to Increase Regulation F.Prohibit renting of public parking spaces •Identifying/investigation ‘vanlords’ can be difficult $ G. Prohibit storage of detached trailers/inoperable vehicles on public streets •Applies equally to all vehicles $ H.Limit OSVs to certain streets •Identifying adequate parking locations for OSVs $-$$$ *I.Prohibit OSVs on certain streets •May lead to escalating restrictions •Could displace OSVs to areas more sensitive to impacts $-$$$ *J.Prohibit OSVs citywide •See litigation described above $$$ Phased Approach Phased Approach •Combines above, with the exception of *asterisked approaches $-$$$ *Not recommended in the phased approach $ ≤50,000 $$ 51,000-400,000 $$$ ≥ 400,000 $-$$$ Scales over time, increasing resource impacts as various actions are implemented. 5 Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 56  Packet Pg. 568 of 607  Phased Approach Combines multiple strategies for flexibility and resource alignment. Requires redeploying staff from other work. Phase 1 Upon Council approval, staff would: -Develop ordinance to prohibit detached/inoperable vehicle parking on public streets -Develop ordinance to prohibit renting of public parking spaces (vanlording) -Refine scope and begin implementation of additional street cleanups and sweeping -Return to Council for approvals of ordinances and contract amendments (street sweeping) -Implementation and enforcement of these actions would follow Phase 2 Concurrent of Phase 1 implementation, staff would initiate work on: -Design small-scale enhanced services pilot (e.g., mobile pump out, additional outreach, garbage pick-up, etc) -Return to Council for direction on preferred option for safe parking -Begin exploration of “limiting OSV parking to certain streets” approach, including process for designating streets 6 Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 57  Packet Pg. 569 of 607  Phased Approach Phase 3 Following completion of related Phase 2 components, Council would: -Approve pilot and any related contracts/agreements for small-scale enhanced services pilot, -Approve preferred option for expanded safe parking -Identify streets where OSV parking will be allowed, develop necessary ordinances and program design for ‘limiting OSV parking to certain streets’ approach -Implementation of these actions would follow Phase 4 Following completion of related Phase 3 components, staff would: -Evaluate the enhanced services pilot -Pursue implementation of expanded safe parking -Obtain related Council approvals for ‘limiting OSV parking to certain streets’ and began enforcing new approach 7 Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 58  Packet Pg. 570 of 607  Phased Approach •Accommodates some OSV parking demand while increasing regulation to manage impacts •Sequencing considers current resources, effectiveness, scalability and timing needed •Begins with easier to implement actions and gradually progresses to the more complex and expensive •Responsive to varied community perspectives (e.g., the needs of unhoused neighbors, the needs of housed neighbors, the shared use of public space, etc.) 8 Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 59  Packet Pg. 571 of 607  Recommendation Staff recommends that the Policy & Services Committee discuss and recommend Council approval of a phased approach to addressing oversized vehicle impacts. 9 Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 60  Packet Pg. 572 of 607  MELISSA McDONOUGH Assistant to the City Manager Melissa.McDonough@PaloAlto.gov 650-329-2533 Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 61  Packet Pg. 573 of 607  RHNA and Housing Element Progress Item 16 Attachment B - Policy and Services Committee August 25, 2025 Staff Report        Item 16: Staff Report Pg. 62  Packet Pg. 574 of 607  City Council Staff Report From: City Manager Report Type: INFORMATION REPORTS Lead Department: Utilities Meeting Date: October 20, 2025 Report #:2509-5258 TITLE Informational Report on the City of Palo Alto One Water Plan and Associated Letter from the Utilities Advisory Commission for Future Water Supply and Conservation Planning Purposes; CEQA Status – Not a Project RECOMMENDATION This report is provided for information only and requires no Council action. This report was reviewed by both the City Council Climate Action & Sustainability Ad Hoc Committee and Utilities Advisory Commission. EXECUTIVE SUMMARY The One Water Plan 1 (OWP) presents a framework for evaluating water supply and water conservation alternative portfolios that may mitigate the impact of future water supply uncertainties such as severe multi-year drought, changes in climate, water demand, and regulations. Transmission of the report completes a key action in the Sustainability and Climate Action Plan (S/CAP) Update to develop a plan for implementing a One Water portfolio, a water supply plan that will analyze the City’s potential water supply priorities and conservation opportunities. Specifically, development of this report completed one goal and one key action in the Council-approved 2022 Sustainability and Climate Action Plan. • Goal: Develop a water supply portfolio which is resilient to droughts, changes in climate, and water demand and regulations, that supports our urban canopy. • Key Action W4: Develop a tool for dynamic water planning in the future. The Utilities Advisory Commission (UAC) unanimously voted to forward a letter to the City Council (Attachment A) offering additional context on water supply and conservation planning. The letter was intended to accompany the transmittal of the plan—not as a request for acceptance or approval, but for Council to receive it as informational. The Climate Action and Sustainability Committee (CASC) received both the report and the UAC letter for staff’s use as a 1 One Water Plan https://cityofpaloalto.primegov.com/Portal/viewer?id=0&type=7&uid=c42ee7f3-8caf-4c48- 99e3-57bb8e437775 Item A Item A Staff Report        Item A: Staff Report Pg. 1  Packet Pg. 575 of 607  framework for evaluating future projects considering, where appropriate, the opinions expressed in the UAC’s letter. After discussing the plan and the UAC’s concerns, the CASC voted unanimously to receive the One Water Plan and forward for City Council information. OWP provides an adaptive tool to aid in evaluation of future projects or actions. Such future projects or actions may be implemented by Palo Alto or, more likely, through regional partnerships. One Water Plan Summary: The OWP compares potential water supply and conservation portfolios using the City’s weighted criteria, offering an initial analysis of alternatives and a framework to support future Council decisions on which project types to explore further. A key product of the OWP effort is the excel-based tool which may be used to adjust its overall water supply strategy as the future unfolds, conditions change, and uncertainties are resolved. Assumptions that may be adjusted in the tool include water demand, project costs, and expected supply reductions during droughts or other events. The weighting or scoring methodology may be modified as well. The OWP water supply and conservation options and the resulting portfolios that scored highest, given the rough cost estimates and evaluation criteria, include: • Portfolio A – Baseline: Existing potable water supply from the Hetch Hetchy Regional Water System (RWS); • Portfolio B: Baseline with enhanced water conservation; • Portfolio C: Baseline with enhanced conservation plus desalinization; • Portfolio D: Baseline with enhanced conservation plus groundwater; • Portfolio E: Baseline with enhanced conservation plus Palo Alto-operated Direct Potable Reuse (DPR); • Portfolio F: Baseline with enhanced conservation plus Palo Alto-operated Indirect Potable Reuse (IPR); and • Portfolio G: Baseline with enhanced conservation Regional DPR. Before the Council approves any water supply or conservation project, further project-specific studies and analyses will be required to assess the need for additional supplies or conservation, as well as to evaluate project feasibility, including detailed cost estimates and potential funding sources. To support this future evaluation and refinement, the One Water Plan (OWP) includes a comparative scoring of the portfolios. Item A Item A Staff Report        Item A: Staff Report Pg. 2  Packet Pg. 576 of 607  BACKGROUND In June 2022, Council approved a contract with Carollo Engineers to develop the OWP (Staff Report 134342). City staff from the Public Works and Utilities Departments closely collaborated and worked with the consulting team to develop the attached OWP. One of the City Council’s priorities for 2024 was Climate Change and Natural Environment – Protection and Adaptation. The attached OWP fulfills a key action in the City’s Sustainability and Climate Action Plan (S/CAP) and identifies an evaluation framework for water supply and conservation projects as well as possible project alternatives for meeting the community’s water needs in the future. Palo Alto’s Sustainability and Climate Action Plan (S/CAP) was completed in 2023, and it includes two water-specific goals: 1. Reduce Palo Alto’s potable water consumption by 30% compared to a 1990 baseline (subject to refinement based on forthcoming California water efficiency standards expected in 2025). 2. Develop a water supply portfolio which is resilient to droughts, changes in climate, and water demand and regulations, that supports the City’s urban canopy. Two of the key actions supporting these goals are satisfied by the OWP: 1) Develop and implement projects that result from a “One Water” portfolio of alternative water supply and water conservation options for Palo Alto, including but not limited to: stormwater, recycled water, on-site-reuse, conservation and groundwater, and 2) develop a tool for dynamic water planning in the future. “One Water" is an integrated approach to water management that views all forms of water – imported water, groundwater, wastewater, stormwater, water conservation and efficiency and more-- as interconnected resources. The primary purpose of the OWP for the City of Palo Alto is to provide a 20-year adaptable roadmap of prioritized alternatives, organized into water supply portfolios, and a project evaluation tool, to guide decision-making around the City’s water supply and conservation goals. ANALYSIS The OWP provides a comprehensive list of water supply and water conservation options (“options”) considered, including input from stakeholders. The list of 27 options was sorted into three “buckets”. Bucket 1 - Ongoing or Already Planned • Planned/ongoing conservation • Advanced metering program • Distribution system water loss reduction 2 Staff Report 13434 https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=81683 Item A Item A Staff Report        Item A: Staff Report Pg. 3  Packet Pg. 577 of 607  Bucket 2 - Not Currently Feasible (due to cost or lack of partnership interest) • Indirect potable reuse at Lake Lagunita (groundwater recharge using purified water) • Blackwater capture and reuse • Valley water treated water via a new pipeline • Interagency transfer agreements • Tuolumne River purchases • Atmospheric water generators • Local surface water reservoir • Temporary dewatering sites (basement construction) • Permanent dewatering (as a way to increase the volume of other reuse options) Bucket 3 – Selected to be Included in the Screening Process • Regional Water System supply (current potable water supply) • Enhanced conservation • Next-level enhanced conservation • Groundwater • City park irrigation with groundwater • Direct potable reuse of purified water via a Palo Alto facility • Direct potable reuse of purified water via a Palo Alto facility and utilizing the new salt removal equipment at the Regional Water Quality Control Plant • Direct potable reuse of purified water via a regional facility • Indirect potable reuse via groundwater injection of purified water • Expanded distribution of non-potable water (recycled water to Stanford Research Park and customers in the foothills) • Greywater capture and reuse • Residential rainwater capture • Green Stormwater Infrastructure • Multi-source storage including stormwater detention • Desalination of bay water The OWP analyzed this initial list of options in a high-level pre-screening process that resulted in 15 remaining options. The One Water Plan (OWP) applied three initial screening criteria to the 15 options, narrowing the list to nine. For these nine options, the OWP developed planning- level cost estimates and conducted a comprehensive evaluation using four criteria, which included unit cost and several non-cost factors. The OWP then assembled seven water supply and water conservation portfolios (“Portfolios”) named Portfolio A through Portfolio G that include groups of top scoring options. The following is a list and a brief description of the seven portfolios. Item A Item A Staff Report        Item A: Staff Report Pg. 4  Packet Pg. 578 of 607  Portfolio Descriptions • Portfolio A – Baseline: Portfolio A represents the baseline portfolio which is the City’s existing potable water supply from the Hetch Hetchy Regional Water System (RWS) and serves as the benchmark for comparing other potential portfolios. • Portfolio B – Enhanced Conservation Phase 1 and 2: Portfolio B builds on Portfolio A with the addition of Enhanced Conservation Phase 1 and Phase 2, each encompassing a series of targeted water conservation measures. Enhanced Conservation Phase 1 includes measures that are easier and less costly to implement while Enhanced Conservation Phase 2 consists of more challenging and more costly measures. Table 1 shows the difference between conservation measures already planned for implementation and the Enhanced Conservation measures contemplated in this OWP. Table 1: Ongoing and Planned Conservation versus Enhanced Conservation Phases 1 and 2 Each portfolio C through G includes Enhanced Conservation Phase 1 and Phase 2 measures, plus one local water supply infrastructure project, with the remainder of the water supplied by the RWS. • Portfolio C adds a Bay Water Desalination plant that would supply 4,480 acre feet per year of water during a normal year. • Portfolio D adds groundwater. Under this portfolio, the City would equip two of the existing emergency groundwater supply wells with treatment facilities and convert these from emergency supply to regular potable use. The wells would provide 2,250 acre feet (af) per year of water supply during a normal year. Notably, Valley Water’s 10-year projection anticipates that the groundwater production charge will more than double Item A Item A Staff Report        Item A: Staff Report Pg. 5  Packet Pg. 579 of 607  from the 2023 rate of $1,724/af to $4,147/af by 2032, reflecting approximately 9.5 percent annual escalation. Valley Water expects this increase to primarily pay for critical capital program needs including water treatment plant upgrades and dam seismic retrofit work. For reference, SFPUC’s expected rate in 2032, assumed in the OWP, is $2,630/af. • Portfolio E adds a Palo Alto Direct Potable Reuse (DPR) facility that would supply 4,723 acre feet per year of water during a normal year. • Portfolio F adds a Palo Alto Indirect Potable Reuse (IPR) water purification facility with groundwater injection wells. This Indirect Potable Reuse facility would supply 5,150 acre feet per year of water supply during a normal year. • Portfolio G adds a Regional DPR water purification facility constructed by Valley Water and located in Palo Alto instead of a dedicated Palo Alto DPR facility. The estimated water supply from this facility for Palo Alto is 1,769 acre feet per year during a normal year. Figure 1 illustrates the water supply and demand for each portfolio during a normal year in 2045. Figure 1: Normal Year Supply and Demand Analysis by Portfolio in 2045 The OWP calculates a weighted average unit cost for each portfolio considering the volume of supply from each water supply source during a normal year. Table 1 shows the weighted average unit cost for each portfolio in 2023 dollars and 2045 dollars. The cost estimates are planning-level or order-of- magnitude cost estimates with a typical estimating accuracy of -50% to +100% due to limited level of project information often coupled with significant uncertainties at this planning stage. The weighted average unit costs are calculated based upon these cost estimates and are not rounded for consistency across the OWP and appendices. Item A Item A Staff Report        Item A: Staff Report Pg. 6  Packet Pg. 580 of 607  Table 2 – Estimated Weighted Average Unit Cost of Water for Portfolio A through Portfolio G Portfolio Name Est. Weighted Avg Unit Cost ($/Acre Foot) 2023 Dollars 2045 Dollars Portfolio A – Baseline $2,210 $4,088 Portfolio B – Enhanced Conservation Phase 1 and 2 $2,075 $3,093 Portfolio C – Enhanced Conservation Phase 1 and 2 with Bay Water Desalination $3,854 $6,663 Portfolio D – Enhanced Conservation Phase 1 and 2 with Groundwater $2,556 $5,330 Portfolio E – Enhanced Conservation Phase 1 and 2 with Palo Alto DPR $2,645 $4,938 Portfolio F – Enhanced Conservation Phase 1 and 2 with Palo Alto IPR $3,323 $6,440 Portfolio G – Enhanced Conservation Phase 1 and 2 with Regional DPR $2,355 $4,552 Effluent Transfer Agreement In 2019, Council approved an Effluent Transfer Agreement with Valley Water and the City of Mountain View Staff Report #10627.3 This 76-year agreement enables an effluent transfer from the Regional Water Quality Control Plant (RWQCP) to Valley Water to be reused in Santa Clara County, likely south of Mountain View. Valley Water has the option to exercise an effluent transfer within 13 years. A Council study session with Valley Water on September 12, 2022 provides updated information Staff Report #14650.4 The governing bodies of Palo Alto, Mountain View and Valley Water have established policy goals for long-term sustainability, including expanding use of recycled water. The RWQCP is a local source of drought-proof, sustainable water. This agreement aims to promote regional collaboration to advance resilient water reuse programs in Santa Clara County. Some of the OWP portfolios depend on Valley Water not exercising the effluent transfer option, which would ensure there is sufficient treated effluent volume available for constructing local reuse facilities in Palo Alto. Those portfolios are Portfolio E – Enhanced Conservation Phase 1 and 2 with Palo Alto DPR, and Portfolio F – Enhanced Conservation Phase 1 and 2 with Palo Alto IPR. Portfolio G is only feasible if Valley Water exercises the effluent transfer option and decides to build a Regional DPR facility located in Palo Alto. Figure 2 summarizes the dependencies of OWP portfolios on the effluent transfer decision. Weighted Evaluation Criteria Portfolio Scores Unit cost was only one of several evaluation criteria used. The One Water Plan (OWP) also scored the options based on factors such as reliability, environmental benefits, and ease of implementation. Table 2 presents the rankings for each portfolio, reflecting the weighted results 3 Staff Report 10627 https://www.cityofpaloalto.org/files/assets/public/v/1/agendas-minutes- reports/reports/city-manager-reports-cmrs/year-archive/2019/id-10627-mini-packet-11182019.pdf?t=60382.02 4Staff Report 14650 https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=82012 Item A Item A Staff Report        Item A: Staff Report Pg. 7  Packet Pg. 581 of 607  of both cost and non-cost criteria. If Valley Water does not exercise its option to transfer a portion of RWQCP treated effluent, the most cost effective and beneficial option to add to the enhanced water conservation options is the Palo Alto DPR Facility, in Portfolio E. This portfolio’s overall weighted criteria score is 3.43, the highest score of any portfolio, as shown in Table 2. If Valley Water exercises its option to transfer a portion of RWQCP treated effluent, the most cost- effective and beneficial option to add to the enhanced water conservation options is the Regional DPR facility as combined in Portfolio G. The overall weighted criteria score of this portfolio is 3.06 as shown in Table 2. The baseline portfolio scores the lowest of all the portfolios using the weighted criteria Item A Item A Staff Report        Item A: Staff Report Pg. 8  Packet Pg. 582 of 607  Table 3 - Evaluation Results - Weighted Criteria Scores By Portfolio Weight Baseline Conservation Phase 1 and 2 Conservation with Bay Water Desalination Conservation with Groundwater Conservation with Palo Alto DPR Conservation with Palo Alto IPR Conservation with Regional DPR Portfolio Weighted Unit Cost in 2045 ($/AF) - - $4,088 $3,903 $6,663 $5,330 $4,938 $6,440 $4,552 Year - - 2025 2025 2035 2025/2030 2035 2030 2040 Unit Cost 20% 0.95 1.00 0.20 0.59 0.70 0.26 0.81 Reliability 35% 0.35 0.60 1.43 0.85 1.39 1.37 0.90 Benefits Efficient Use of Water Tuolumne Ease of Implementation Implementation Timeline Acceptance Total 100% 2.55 2.91 2.91 2.78 3.43 2.99 3.06 Notes: (1) Based on estimated year 2045. (2) Portfolio G (Enhanced Conservation with Regional DPR) assumes that Valley Water does exercise its option to transfer a portion of RWQCP treated effluent (selected “Yes” in the Tool). All other portfolios assume that Valley Water does not exercise its option (selected “No” in the Tool). (3) The weighted criteria scores are normalized to a scale of 1-5. Item A Item A Staff Report        Item A: Staff Report Pg. 9  Packet Pg. 583 of 607  Portfolio Evaluation Summary Figure 2 compares the portfolios’ dependency on the Valley Water Transfer option decision. Figure 2. Portfolio Results and Dependence on Valley Water Option to Transfer Decision Sensitivity Analysis The One Water Plan (OWP) includes a sensitivity analysis to assess how the findings might change under different weightings of the evaluation criteria. The flexibility of the tool enables staff to perform additional sensitivity analyses to assess how findings change as cutback and demand assumptions are adjusted in the future. Key findings from the sensitivity analysis are: • Portfolio E (Enhanced Conservation + Palo Alto DPR) is the top-performing option if Valley Water does not exercise its effluent transfer option, even when evaluation criteria weights (cost, reliability, etc.) are adjusted. The only exception is when unit cost is heavily prioritized, in which case Portfolio B (Enhanced Conservation only) ranks highest. • If Valley Water does exercise the effluent transfer option, Portfolio G (Enhanced Conservation + Regional DPR) becomes the highest-scoring infrastructure portfolio. However, Portfolio B or Portfolio C (with Bay Water Desalination) may outperform it depending on how cost or reliability are weighted. Events that May Trigger Revisiting One Water Planning in the Future While staff is not recommending any action or decision at this time, revisiting the One Water planning framework may be appropriate in the future. Some of the conditions that may warrant a re-evaluation of the City’s water supply portfolio include the following. Item A Item A Staff Report        Item A: Staff Report Pg. 10  Packet Pg. 584 of 607  • 2027: SFPUC updated Alternative Water Supply Plan • 2032: Valley Water decision regarding option to transfer effluent from RWQCP for south Santa Clara County uses • State decision regarding Bay Delta Plan implementation • Other events or conditions affecting water supply reliability or cost • New water supply technologies or regional partnership opportunities FISCAL/RESOURCE IMPACT This report is informational only with no financial resource impact . The OWP, cost estimates, and Evaluation Tool along with considerations raised in the UAC’s letter provide an adaptable roadmap for the City’s water strategy. To illustrate the potential rate impacts for water utility customers stemming from the various portfolios in the OWP, staff utilized the projected weighted unit costs for each portfolio in FY 2045 as the basis for Palo Alto's water purchase costs. This was coupled with an assumed average annual rate increase of 6% for the distribution system. All other assumptions are the same as outlined in the OWP. This analysis does not take into consideration other unexpected costs that may impact the cost of water and does not consider sensitivities to demand changes. This analysis is for illustration purposes only, and provides an approximation of the relative rate impact of different portfolio average unit costs (from Table 1) under the assumptions stated in the OWP. For reference, under Palo Alto’s current rates in FY 2025, a residential monthly bill at 9 CCF of water usage costs $113.47. Also shown is the capital cost associated with each portfolio. Table 4 – Residential Monthly Bills in FY 2045 for Each OWP Portfolio This analysis indicates that the difference in residential bills across the portfolios relative to the baseline Portfolio A ranges from negative 1% for the least expensive Portfolio B (Enhanced Conservation Phase 1 and 2) to 17% for the most expensive Portfolio C – Enhanced Conservation with Bay Water Desalination. Note that capital costs are planning level and actual costs are -50% to +100% of estimated. Item A Item A Staff Report        Item A: Staff Report Pg. 11  Packet Pg. 585 of 607  STAKEHOLDER ENGAGEMENT The following is a timeline of public meetings and community workshops on the OWP to date: - July 7, 2021 - the Utilities Advisory Commission (UAC) reviewed a draft objectives, scope, and community engagement plan for the OWP (Staff Report #12332)5 - November 2021 - Palo Alto Utilities Department in collaboration with the Public Works Department issued OWP Request For Proposals - June 2022 - Council approved the contract with Carollo Engineers to develop the OWP (Staff Report 13434)6 - September 28, 2022 - First Community Workshop, Community Needs and Priorities7 - December 6, 2022 - Second Community Workshop Exploring Water Supply and Water Conservation Options8 - February 1, 2023 - staff provided an update to the UAC on the development of the OWP (Staff Report 14974)9 - June 3, 2024 - staff provided an update to the UAC on the OWP background, goals, approach, overview and initial results (Staff Report 2404-2968)10 - January 7, 2025 – staff provided the final One Water Plan to the UAC (Staff Report 2407- 3234)11 - September 19, 2025 – the CASC received the final One Water Plan and the related letter from the UAC (Staff Report 2505-469712) Utilities Advisory Commission Review: At the UAC meeting on November 6, 2024, the SFPUC (Palo Alto’s water supplier) through its Assistant General Manager of the Water Enterprise, Steve Ritchie, provided an overview of the RWS and SFPUC’s planning efforts including drought planning and Alternative Water Supply Program. At the same UAC meeting, the Bay Area Water 5 Staff Report 12332: https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendas- minutes/utilities-advisory-commission/archived-agenda-and-minutes/agendas-and-minutes-2021/07-07-2021- special/id-12332-item-1.pdf 6 Staff Report 13434: https://www.cityofpaloalto.org/files/assets/public/v/11/agendas-minutes-reports/agendas- minutes/city-council-agendas-minutes/2022/20220620/20220620pccsm-amended-final-final.pdf 7 Presentation and results from the live polling: https://www.cityofpaloalto.org/files/assets/public/v/1/utilities/water-drought/stakeholder-mtg-1-community- meeting.pdf 8 Slides: https://www.cityofpaloalto.org/files/assets/public/v/1/utilities/water-drought/stakeholder-workshop- 2_community.pdf Recording: https://youtu.be/YEguKgxzRNY 9 Staff Report 14974: https://www.cityofpaloalto.org/files/assets/public/v/1/agendas-minutes-reports/agendas- minutes/utilities-advisory-commission/archived-agenda-and-minutes/agendas-and-minutes-2023/02-feb-2023/02- 01-2023-uac-agenda-and-packet.pdf 10 Staff Report 2404-2968 https://www.cityofpaloalto.org/files/assets/public/v/2/agendas-minutes- reports/agendas-minutes/utilities-advisory-commission/archived-agenda-and-minutes/agendas-and-minutes- 2024/06-jun-2024/06-03-2024-packet-v2.pdf 11 Staff Report 2407-3234 https://cityofpaloalto.primegov.com/Portal/viewer?id=0&type=7&uid=5b035426-3a84- 4050-84eb-a2d44ebdb28f 12 Staff Report 2505-4697 https://cityofpaloalto.primegov.com/viewer/preview?id=0&type=8&uid=dd0a3d30- 3782-42d4-b2df-20a7389a196f Item A Item A Staff Report        Item A: Staff Report Pg. 12  Packet Pg. 586 of 607  Supply and Conservation Agency (BAWSCA), through its CEO/General Manager, Nicole Sandkulla, also presented additional information on water supply, water conservation and reliability regionally, pertaining to the 26 wholesale customers (including Palo Alto) of the SFPUC comprising BAWSCA’s membership. This provides additional regional context for the Palo Alto OWP, which focuses on the local area within the Palo Alto city limits. At the January 7, 2025 UAC meeting, staff recommended that the UAC advise the City Council to accept the One Water Plan. The UAC did not take any action. The UAC expressed a desire to provide additional information to the City Council regarding water supply and conservation planning. As a result, as discussed by the Commission, three commissioners (Gupta, Mauter and Phillips) were appointed to draft the letter for the full Commission’s consideration. The letter contents fall into three main categories. First, it outlines concerns about the portfolio scoring methodology. Second, it questions the worst-case water supply shortage scenario which was provided by the SFPUC, the City’s water supplier and the owner and operator of the Regional Water System. Third, the letter promotes regional collaboration, a practice that staff routinely engages in as part of their ongoing responsibilities. At the March 5, 2025, UAC meeting, the commission voted unanimously to send the letter (Attachment A) to Council. Climate Action & Sustainability Ad Hoc Committee: On September 19, 2025, staff recommended the CASC receive both the report and the UAC letter for staff’s use as a framework for evaluating future projects if so directed by Council, considering, where appropriate, the opinions expressed in the UAC’s letter. After discussing the Plan and the UAC’s concerns, the CASC voted unanimously to receive the One Water Plan. Potential future direction to staff related to the OWP will require separate Council action. ENVIRONMENTAL REVIEW The informational report including the OWP and UAC letter on water supply and conservation planning is not a project requiring California Environmental Quality Act review, because it is an administrative governmental activity which will not cause a direct or indirect physical change in the environment. Any future proposals to implement the OWP would be subject to CEQA analysis at that time. ATTACHMENTS/LINKS Attachment A: UAC letter to Council Link: One Water Plan https://cityofpaloalto.primegov.com/Portal/viewer?id=0&type=7&uid=c42ee7f3-8caf- 4c48-99e3-57bb8e437775 APPROVED BY: Alan Kurotori, Director of Utilities Staff: Karla Dailey, Assistant Director of Utilities, Resource Management Item A Item A Staff Report        Item A: Staff Report Pg. 13  Packet Pg. 587 of 607  Memorandum: One Water Plan Review and Recommendations March 5, 2025 Page 1 of 4 8 0 9 0 MEMORANDUM TO: City Council, City of Palo Alto FROM: Utilities Advisory Commission DATE: March 5, 2025 SUBJECT:One Water Plan Review and Recommendations The Utilities Advisory Commission (UAC) has completed its review of the One Water Plan (OWP) and recommends against acceptance of the plan at this time. The following sections outline our key concerns and recommendations for moving forward. The UAC’s decision not to approve the study, despite acknowledging the considerable staff time and resources invested, stems from fundamental concerns about its analytical framework. Specifically, the methodology and assumptions used in the plan could lead to potentially misleading conclusions about Palo Alto’s water security options. The UAC is happy to meet with Council to discuss its concerns in more detail, which are various. However, to help guide future water planning efforts, this memo focuses on our most critical concerns, which we believe must be addressed to develop a robust and actionable water security framework for Palo Alto: (1) the premise of the report and its recommendations relies on a 50% cut back scenario that seems highly unlikely and must be validated, particularly by engagement with BAWSCA and SFPUC; and (2) the conclusions are based on a weighted scoring scheme that is potentially misleading—instead, the underlying metrics, such as dollar cost per acre-foot, should be directly presented to decision-makers. In addition, the UAC provides several strategic recommendations for the city’s future planning efforts. Staff has reviewed this letter and agrees that investments in local water supply alternatives are not prudent nor recommended at this time. Staff agrees that evolving demand projects and SFPUC supply reliability assessments will be critical for continued water planning efforts and that regional partnership may, indeed, prove to be most cost-effective if water supply reliability becomes an issue. The tool developed as part of the OWP effort may be modified in subsequent analysis to address the UAC’s concerns regarding the scoring methodology. REPORT ISSUES In this memo, the UAC focuses on two critical issues with the OWP report: (1) the 50% cutback scenario underlies the premise and recommendations of the report, but this scenario seems unlikely and should be validated before using it for water supply planning; and (2) the weighted scoring scheme for the alternatives is potentially misleading. First, the OWP report plans for a case in which there is a 50% reduction in regional water supply, and it uses this scenario as a key metric in its portfolio evaluation.1 This assumption warrants further scrutiny 1 E.g., OWP Report at ES-8 (“Reliability is scored based on results of the dry year supply analysis for each portfolio using the supply gap expressed in afy during a 50 percent reduction in water deliveries to Item A Attachment A - UAC letter to Council        Item A: Staff Report Pg. 14  Packet Pg. 588 of 607  Memorandum: One Water Plan Review and Recommendations March 5, 2025 Page 2 of 4 8 0 9 0 and validation, particularly concerning demand across the broader system, implementation of Bay Delta Plan regulations, and policy and management decisions about storage. Members of the public have noted that historical analysis of Tuolumne River flows over the past 1100 years using tree ring data suggests that the level of drought and demand growth that would require this level of cutback is extremely improbable. During the recent 2001-2022 California mega-drought, SFPUC was able to add to its reservoirs in 15 of the 22 years due to its robust water rights. Second, the Long Term Vulnerability Assessment (LTVA) cosponsored by the SFPUC found no drought in 25,000 years of stochastic modeling that approached the severity of the design drought scenario, and the assessment found no clear adverse impacts from climate change through 2070. Third, the longest historical drought (1471-1483) would have left 40% of system storage remaining at current demand levels. Fourth, probability analysis suggests the design drought scenario has an exceptionally rare return period—potentially one in several hundred thousand years. The UAC also has concerns with the demand forecasts, noting that BAWSCA’s forecasts have consistently over- estimated future regional water demand, often by substantial amounts. Given that this 50% cut back assumption during drought drives many of the report’s conclusions about needed infrastructure investments and policy changes, a validated and nuanced analysis of potential supply scenarios informed by better planning targets from BAWSCA and SFPUC would significantly strengthen the plan’s utility for decision-making.2 While we understand Staff’s desire to ensure planning processes align with SFPUC’s policies and forecasts, the 50% cutback scenario should not be used in the City’s planning framework without further validation. We recommend that the City engage with SFPUC and BAWSCA to refine supply and demand projections so that Palo Alto’s water planning incorporates realistic cutback assumptions. Better cutback assumptions will provide actional guidance for both near-term and long-term decision-making. Second, the OWP’s evaluation methodology also raises significant technical concerns about how different water supply options are compared and ranked. The plan uses a weighting scheme that normalizes various criteria (like unit cost, reliability, and environmental benefits) to a 1-5 scale and then applies weighted scoring to compare portfolios. This approach, however, violates the Independence of Irrelevant Alternatives principle—meaning that the relative ranking between two options can change based solely on the characteristics of an unrelated third option, even when nothing about the two options being compared has changed. For example, changes in the cost of one portfolio could artificially alter the scoring and perceived relative merits of other portfolios, even though their underlying costs and benefits remain exactly the same. Instead of using this potentially misleading scoring system, we recommend that future evaluations present the actual underlying metrics (such as dollar cost per acre-foot) directly to decision- makers, allowing for transparent analysis of tradeoffs between different options. * * * Palo Alto from the RWS.”), at 2-8 (“Based upon the City’s forecasted water demand presented in the City’s 2020 UWMP and projections of water supply availability provided by SFPUC at the time, the City anticipates the need to implement water use reductions of approximately 50 percent from pre-drought usage levels in dry years post Bay-Delta Plan implementation.”). Item A Attachment A - UAC letter to Council        Item A: Staff Report Pg. 15  Packet Pg. 589 of 607  Memorandum: One Water Plan Review and Recommendations March 5, 2025 Page 3 of 4 8 0 9 0 Overall, while the OWP found that some alternatives were infeasible, helping save the city analysis time in the future, adopting the OWP appears premature given current regional developments. SFPUC is just beginning its own alternative water supply planning process, with a focus on purified water projects. SFPUC’s recently approved 10-year capital improvement plan includes $260 million for alternative water supply programs within its $3.16 billion total budget, and much of this planning remains in early stages. Furthermore, public comment indicates that even under a worst-case scenario combining the Bay-Delta Plan flows with the worst recorded drought, SFPUC could manage without requiring rationing or new water supplies, which requires further study. More fundamentally, as highlighted in recent Commission discussions, while no investments are being recommended at this time, Palo Alto should avoid rushing into major alternative water supply planning and investments without first having robust data, transparent and robust modeling, and clear understanding of assumptions. This is particularly important given historical patterns of overestimating water demand and the need to carefully evaluate the policy, affordability, and regional growth implications of various supply options. The city should instead focus on supporting and engaging with regional efforts through SFPUC and BAWSCA to comprehensively assess future water supply needs and approaches. STRATEGIC CONSIDERATIONS Item A Attachment A - UAC letter to Council        Item A: Staff Report Pg. 16  Packet Pg. 590 of 607  Memorandum: One Water Plan Review and Recommendations March 5, 2025 Page 4 of 4 8 0 9 0 lower. This creates a challenging communication issue, as customers find it counterintuitive that rates continue to rise faster than inflation despite increased conservation efforts. C ONCLUSION Item A Attachment A - UAC letter to Council        Item A: Staff Report Pg. 17  Packet Pg. 591 of 607  City Council Staff Report From: City Manager Report Type: INFORMATION REPORTS Lead Department: City Manager Meeting Date: October 20, 2025 Report #:2509-5162 TITLE Semiannual Update on 2000 Geng Road Recreational Vehicle Safe Parking Expansion RECOMMENDATION This report is provided for informational purposes only and does not require Council action. BACKGROUND Safe parking programs provide places where persons sheltering in their vehicles can safely and legally park and connect with services and support. The goal of the program is to connect participants with resources enabling them to find safe, stable, and affordable housing. The design and guidelines of the program can vary between operators and municipalities. In many communities, including Palo Alto, different parking lots host different types of programs. In Palo Alto, two types of parking lots may host safe parking programs (1) publicly owned parking lots and (2) religious institutions. Both congregation-based and public parking lot programs provide interim assistance to households sheltering in their vehicles a safe place to park, access to restroom facilities, connection to social services, and resources to support transition households into permanent, stable housing. There is a 24-hour safe parking lot on City-owned land at 2000 Geng Road, which allows vehicles to remain parked in the same space without needing to relocate. It accepts both passenger vehicles and recreational vehicles (RVs). Under the original Lease Agreement, 2000 Geng Road was leased to the County of Santa Clara for three years beginning in September 20201. The County contracted with Move Mountain View to operate the safe parking program at the site. The lease was amended on September 1 City Council, September 14, 2020, Item #9, https://www.cityofpaloalto.org/files/assets/public/v/1/agendas- minutes-reports/reports/city-manager-reports-cmrs/year-archive/2020-2/id-11513.pdf?t=58031.91 Lease was included as a supplemental memo, found here: https://www.cityofpaloalto.org/files/assets/public/v/1/agendas- minutes-reports/reports/city-manager-reports-cmrs/year-archive/2020-2/09142020-item-9-at-places-memo.pdf Item B Item B Staff Report        Item B: Staff Report Pg. 1  Packet Pg. 592 of 607  18, 2023,3 to extend the term, prioritize Palo Alto-affiliated4 residents, and clarify the City’s landscaping responsibilities. In response to Council’s June 18, 20245 directive to mitigate vehicle dweller displacement relating to a Caltrans project along El Camino Real, a further amendment to the lease agreement was approved in August 20246 to add to the leased space to accommodate an expansion from up to 12 vehicles to 22 vehicles. Over the following months, Move Mountain View and community partners fundraised initial seed money to bridge the gap from the first few months of expansion until the City could step in with funding. On March 10, 2025, Council approved a revenue agreement with Santa Clara County through September 2026 for expanded operations at Geng Road.7 While the County continues to fund the original 12 spaces, the additional spaces require City funding of approximately $266,162 annually. ANALYSIS 8. At Geng Road Safe Parking, participants have access to showers, a kitchen, laundry facilities, a children’s lending library, and a play area. 9 assessments, which help ensure clients are correctly placed in the community queue for housing opportunities. Securing affordable housing in Santa Clara County is an ongoing challenge, especially for participants with disabilities or living on a fixed income. The VI-SPDAT assessments process ensures that participants are accurately positioned within the community 3 September 18, 2023 Council Staff Report, 4 The Office of Supportive Housing considers a participant affiliated to the City if they answer ‘Palo Alto” to any of the questions: If employed, what city do you work in? If you go to school, in which city is your school? In which city do you spend most of your time? Which city did you live in prior to becoming homeless? 5 Council Action Minutes, June 18, 2024, Item AA4, https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=14318&compileOutputType 6 Council Staff Report, August 19, 2024, Item #10, https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=14361 7 Council Report, March 10, 2025 https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=14361 8 Coordinated entry is the process for guiding individuals from initial contact with service providers to receiving services and housing. Santa Clara County’s Coordinated Entry webpage provides more information here: 9 Vulnerability Index – Service Prioritization Decision Assistance Tool (VI-SPDAT) is a pre-screening tool used to assess the health and social needs of unhoused individuals. Item B Item B Staff Report        Item B: Staff Report Pg. 2  Packet Pg. 593 of 607  queue, allowing participants to be connected with the housing interventions they are eligible for (e.g., rapid rehousing, permanent supportive housing). o Vehicle insurance o Vehicle registration o A valid driver’s license or state ID o Applicants who live or work in Mountain View or Palo Alto o Seniors or people with disabilities 17 Move Mountain View will help otherwise qualified people to get their vehicle registered (e.g., helping with funding, paperwork, etc). Move Mountain View partners with individuals who are interested in enrolling and participating in the program. As mentioned above, program enrollees may receive limited financial assistance to support with the cost of registration and or insurance. 17 See Cal. Vehicle Code section 4000(a)(1). Registration is required to park in a public parking facility, as well as to drive, move, or park on a street. Item B Item B Staff Report        Item B: Staff Report Pg. 3  Packet Pg. 594 of 607  Limited resources, rising rents, and longer waitlists mean the search for permanent stable housing often takes much longer and can be a driver for longer stays. Even when units are available, strict housing eligibility requirements (e.g., immigration status and documentation) add more delays, making the path to stable housing slow and challenging. While the length of stay may appear long, participants make meaningful progress and are ready to transition into housing as soon as opportunities become available. 67 percent men, 33 percent women 67 percent Hispanic/Latina/e/o 69 percent aged 45 or older, including 27 percent 65 or above 67 percent single adult households 21 percent households with children FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT Item B Item B Staff Report        Item B: Staff Report Pg. 4  Packet Pg. 595 of 607  information relation to Palo Altans living in their vehicles) and other cities to review progress and discuss updates related to homelessness in general, as well as safe parking. ENVIRONMENTAL REVIEW APPROVED BY: Item B Item B Staff Report        Item B: Staff Report Pg. 5  Packet Pg. 596 of 607  City Council Staff Report From: City Manager Report Type: INFORMATION REPORTS Lead Department: Administrative Services Meeting Date: October 20, 2025 Report #:2412-3913 TITLE Monthly Investment Report - September 2025 (Unaudited) RECOMMENDATION This is an Information Report. No Council action is required. ANALYSIS The City’s Investment Policy1 (Policy) and California Government Code Section 53607 requires that a report of transactions (investments, reinvestment, sold, and exchanged securities) be made available to the Council on a monthly basis. This reporting requirement is separate and distinct from the quarterly investment report submitted under California Government Code Section 53646 that includes portfolio composition, a detailed list of all securities, performance compared to the Policy, overall compliance with the Policy, and the City’s ability to meet expenditure requirements over the next six months. ATTACHMENTS Attachment A: Investment Portfolio Transaction Ledger – September 2025 APPROVED BY: Lauren Lai 1 https://www.paloalto.gov/files/assets/public/v/2/administrative-services/investment-policies/investment-policy- fy-2025-2026.pdf Item C Item C Staff Report        Item C: Staff Report Pg. 1  Packet Pg. 597 of 607  Report:Palo Alto Filtered Transactions Date:09/01/2025 - 09/30/2025 66815L2W8 NORTHWESTERN MUTUAL GLOBAL FUNDING 4.6 06/03/2030 CORP Buy 09/19/2025 2,500,000.00 101.934 4.142 (2,548,350.00)33,861.11 (2,582,211.11) 31846V443 FIRST AMER:GVT OBLG V MMFUND Buy 09/24/2025 21,846,611.77 1.000 3.948 (21,846,611.77)0.00 (21,846,611.77) 91282CLX7 UNITED STATES TREASURY 4.125 11/15/2027 US GOV Buy 09/26/2025 5,000,000.00 100.938 3.663 (5,046,875.00)75,101.90 (5,121,976.90) 91282CND9 UNITED STATES TREASURY 3.75 05/15/2028 US GOV Buy 09/30/2025 5,000,000.00 100.316 3.621 (5,015,820.31)70,312.50 (5,086,132.81) 3133ER4B4 FEDERAL FARM CREDIT BANKS FUNDING CORP 5.33 08/19/2032 AGCY BOND Call Redemption 09/15/2025 (1,500,000.00)100.000 5.329 1,500,000.00 0.00 1,500,000.00 3130B5SR0 FEDERAL HOME LOAN BANKS 5.44 04/11/2035 AGCY BOND Call Redemption 09/25/2025 (1,500,000.00)100.000 5.440 1,500,000.00 0.00 1,500,000.00 3130B3FV0 FEDERAL HOME LOAN BANKS 5.48 11/06/2034 AGCY BOND Call Redemption 09/25/2025 (1,500,000.00)100.000 5.480 1,500,000.00 0.00 1,500,000.00 3133ETBS5 FEDERAL FARM CREDIT BANKS FUNDING CORP 5.45 04/03/2034 AGCY BOND Call Redemption 09/26/2025 (1,500,000.00)100.000 5.450 1,500,000.00 0.00 1,500,000.00 710649AD6 Peoples Bank Pratt Kansas 4.55 09/20/2029 CD Call Redemption 09/20/2025 (249,000.00)100.000 4.572 249,000.00 0.00 249,000.00 15568PAV8 Community West Bank 4.9 01/29/2027 CD Call Redemption 08/30/2025 0.00 100.000 4.900 0.00 0.00 249,000.00 74048CAT9 Premier Community Bank 4.95 06/14/2027 CD Call Redemption 09/12/2025 (249,000.00)100.000 4.950 249,000.00 0.00 249,000.00 94789PCJ1 Webster Five Cents Savings Bank 4.55 08/30/2029 CD Call Redemption 09/30/2025 (250,000.00)100.000 4.595 250,000.00 0.00 250,000.00 3134GWD52 FEDERAL HOME LOAN MORTGAGE CORP 0.68 09/02/2025 AGCY BOND Maturity 09/02/2025 (1,500,000.00)100.000 0.680 1,500,000.00 0.00 1,500,000.00 3134GWA55 FEDERAL HOME LOAN MORTGAGE CORP 0.65 09/09/2025 AGCY BOND Maturity 09/09/2025 (1,447,000.00)100.000 0.650 1,447,000.00 0.00 1,447,000.00 3134GWC53 FEDERAL HOME LOAN MORTGAGE CORP 0.65 09/15/2025 AGCY BOND Maturity 09/15/2025 (1,500,000.00)100.000 0.650 1,500,000.00 0.00 1,500,000.00 3133EL7K4 FEDERAL FARM CREDIT BANKS FUNDING CORP 0.55 09/16/2025 AGCY BOND Maturity 09/16/2025 (1,500,000.00)100.000 0.550 1,500,000.00 0.00 1,500,000.00 3134GWP75 FEDERAL HOME LOAN MORTGAGE CORP 0.625 09/23/2025 AGCY BOND Maturity 09/23/2025 (2,500,000.00)100.000 0.625 2,500,000.00 0.00 2,500,000.00 3136G44G5 FEDERAL NATIONAL MORTGAGE ASSOCIATION 0.515 09/22/2025 AGCY BOND Maturity 09/22/2025 (1,500,000.00)100.000 0.515 1,500,000.00 0.00 1,500,000.00 3136G44L4 FEDERAL NATIONAL MORTGAGE ASSOCIATION 0.6 09/25/2025 AGCY BOND Maturity 09/25/2025 (1,500,000.00)100.000 0.600 1,500,000.00 0.00 1,500,000.00 3133EMBH4 FEDERAL FARM CREDIT BANKS FUNDING CORP 0.53 09/29/2025 AGCY BOND Maturity 09/29/2025 (1,500,000.00)100.000 0.530 1,500,000.00 0.00 1,500,000.00 3133EMBJ0 FEDERAL FARM CREDIT BANKS FUNDING CORP 0.53 09/29/2025 AGCY BOND Maturity 09/29/2025 (1,500,000.00)100.000 0.545 1,500,000.00 0.00 1,500,000.00 3130AKAZ9 FEDERAL HOME LOAN BANKS 0.52 09/29/2025 AGCY BOND Maturity 09/29/2025 (1,500,000.00)100.000 0.520 1,500,000.00 0.00 1,500,000.00 3130AK3Z7 FEDERAL HOME LOAN BANKS 0.57 09/29/2025 AGCY BOND Maturity 09/29/2025 (1,500,000.00)100.000 0.590 1,500,000.00 0.00 1,500,000.00 3136G43L5 FEDERAL NATIONAL MORTGAGE ASSOCIATION 0.55 09/30/2025 AGCY BOND Maturity 09/30/2025 (1,500,000.00)100.000 0.550 1,500,000.00 0.00 1,500,000.00 3134GWW93 FEDERAL HOME LOAN MORTGAGE CORP 0.55 09/30/2025 AGCY BOND Maturity 09/30/2025 (3,500,000.00)100.000 0.550 3,500,000.00 0.00 3,500,000.00 3134GWXK7 FEDERAL HOME LOAN MORTGAGE CORP 0.55 09/30/2025 AGCY BOND Maturity 09/30/2025 (1,500,000.00)100.000 0.550 1,500,000.00 0.00 1,500,000.00 856285UJ8 State Bank of India New York Branch 0.5 09/04/2025 CD Maturity 09/04/2025 (249,000.00)100.000 0.500 249,000.00 0.00 249,000.00 201313CB7 Commercial Bank of California 5.0 09/08/2025 CD Maturity 09/08/2025 (249,000.00)100.000 5.000 249,000.00 0.00 249,000.00 69506YSA8 Banc of California 0.45 09/30/2025 CD Maturity 09/30/2025 (249,000.00)100.000 0.450 249,000.00 0.00 249,000.00 478160CN2 JOHNSON & JOHNSON 0.55 09/01/2025 CORP Maturity 09/01/2025 (2,000,000.00)100.000 0.485 2,000,000.00 0.00 2,000,000.00 544351MR7 LOS ANGELES CALIF 3.45 09/01/2025 MUNI Maturity 09/01/2025 (300,000.00)100.000 4.792 300,000.00 0.00 300,000.00 799017UW6 SAN MATEO CALIF UN HIGH SCH DIST 2.699 09/01/2025 MUNI Maturity 09/01/2025 (2,000,000.00)100.000 2.913 2,000,000.00 0.00 2,000,000.00 * Grouped by: Transaction Type * Groups Sorted by: Transaction Type * Filtered By: Transaction Type = Buy or Transaction Type = Sell or Transaction Type = Maturity or Transaction Type = Call Redemption * Weighted by: Absolute Value of Principal Amount * MMF transactions are collapsed * Trade transactions are collapsed * Cash Entry transactions are collapsed Item C Attachment A - Investment Portfolio Transaction Ledger - September 2025        Item C: Staff Report Pg. 2  Packet Pg. 598 of 607  City Council Staff Report From: City Clerk Report Type: SPECIAL ORDERS OF THE DAY – BOARDS, COMMISSIONS, AND COMMITTEES INTERVIEWS Lead Department: City Clerk Meeting Date: October 20, 2025 Report #:2510-5325 TITLE Interview Candidate for Vacancies on the Parks and Recreation Commission; CEQA Status - Not a Project BACKGROUND The City Council selected candidates to interview at the October 6, 2025 City Council meeting 1 for the Parks and Recreation Commission (PRC) as well as for the Human Relations Commission and Public Art Commission. Council conducted interviews for the Parks and Recreation Commission at the October 15, 2025 City Council meeting2 and one scheduled candidate, Marc Schoenen, was unable to attend the interview on that date. Per Council direction, we have rescheduled an interview for Marc Shoenen for October 20, 2025 and the candidate has confirmed their attendance with the City Clerk. Membership requirements for PRC are as follows: Palo Alto residency and demonstrated interest in parks, open space and recreation matters3. Additionally, no commissioners can be Councilmembers, officers, or employees of the City. Candidate Marc Schoenen has been informed that: 1. Interview is scheduled for 10 minutes (5:35 – 5:45 P.M.). The candidate may begin with 1-2 minutes of their experience and/or desire to serve. The remaining time will be Q+A with the City Council; 1 October 6, 2025 City Council Meeting YouTube video: https://www.youtube.com/watch?v=dk9PspXwPtE&t=1734s 2 October 15, 2025 City Council Meeting YouTube video: https://www.youtube.com/watch?v=3N6pbxa7tyc 3 Palo Alto Municipal Code Section 2.25.020 https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0- Item AA1 Item AA1 Staff Report        Item AA1: Staff Report Pg. 1  Packet Pg. 599 of 607  2. Interview is located in Council Chambers on the ground floor of City Hall (250 Hamilton Ave) or via Zoom; 3. Please arrive or join zoom 15 minutes before the scheduled time and check in with the clerk; 4. If joining via Zoom, make sure to use your name so the clerk can identify the candidate. Please use this link to join https://cityofpaloalto.zoom.us/j/362027238. The clerk will allow you to unmute/turn on your video when it’s your turn. ATTACHMENTS None. APPROVED BY: Mahealani Ah Yun, City Clerk Item AA1 Item AA1 Staff Report        Item AA1: Staff Report Pg. 2  Packet Pg. 600 of 607  8 3 5 2 City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: City Manager Meeting Date: October 20, 2025 Report #:2510-5287 TITLE Approval of Appointment and Employment Agreement with Stephen Lindsey as Fire Chief; CEQA Status – Not a Project RECOMMENDATION The City Manager recommends that Council confirm the appointment of Stephen Lindsey as Fire Chief and approve his employment agreement (Attachment A). BACKGROUND The Palo Alto Charter and Municipal Code establish the City Manager as the appointing authority for all officers, department directors, and employees under the City Manager’s control. The Charter and Municipal Code additionally specify that the City Manager’s appointments of department heads are subject to approval of the Council.1 Employment terms or benefits not included in the Council-approved Compensation Plan for Management and Professional Personnel require Council approval. Discussion The City Manager presents for confirmation the appointment of Stephen Lindsey to the position of Fire Chief. Lindsey started with the Palo Alto Fire Department in 2005 and has held positions of Firefighter, Apparatus Operator, Fire Captain, and Fire Investigator before being promoted into the role of Battalion Chief in 2019. In 2021, Lindsey took on an acting assignment as a Deputy Chief and Fire Marshall before being formally promoted to Deputy Chief in 2022. Lindsey holds a B.A. in Political Science from San Jose State University with a minor in Sociology. Lindsey has also completed the International Association of Fire Chiefs Fire Service Executive Development Institute, the National Fire Academy – Strategic Organizational Leadership (Published work), Stanford Local Governance institute, and Leadership Palo Alto 1 Municipal Code Section 2.08.020 Item AA2 Item AA2 Staff Report        Item AA2: Staff Report Pg. 1  Packet Pg. 601 of 607  8 3 5 2 among other fire-specific trainings, certifications, and education. Lindsey was closely involved with the most recent round of successful labor negotiations with the International Association of Fire Fighters as part of the City’s appointed negotiating team and last year oversaw the successful recruitment of 12 new Firefighter personnel joining the department. As Deputy Chief of the operations division, Lindsey is overseeing the implementation of temporary cross staffing of Station 4, worked on the development of single role job classification and developing pilot staffing models. Item AA2 Item AA2 Staff Report        Item AA2: Staff Report Pg. 2  Packet Pg. 602 of 607  8 3 5 2 FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT 3, staff attended the Finance committee meeting to gain feedback, and on June 26, 2025, staff met with labor groups representing the Fire Department. Input from these various stakeholders were all summarized and included in the candidate brochure. ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: 3 Finance Committee Meeting June 3, 2025 Agenda Item Number 1: https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=16128 Item AA2 Item AA2 Staff Report        Item AA2: Staff Report Pg. 3  Packet Pg. 603 of 607  X 1 Packet Pg. EMPLOYMENT AGREEMENT BETWEEN CITY OF PALO ALTO AND STEPHEN LINDSEY THIS AGREEMENT is between the City of Palo Alto, a municipal corporation and chartered city (“City”) and Stephen Lindsey (“Lindsey”). It is effective on the latest date next to the signatures on the last page. This Agreement is entered into on the basis of the following facts: A. City, acting by and through its City Manager, wishes to employ Lindsey as its Fire Chief, subject to the terms and conditions set forth in this Agreement, the Palo Alto Municipal Code and the Charter of the City of Palo Alto (the "Charter"). B. Under chapter 2.08 of the Palo Alto Municipal Code, the Fire Chief is appointed by the City Manager with the approval of the City Council. Notwithstanding any provision of the City of Palo Alto Merit System Rules and Regulations, the Fire Chief serves on an at-will basis, with no expectation of continued employment, and with no right to pre-or post-separation due process or appeal. C. Lindsey desires to be employed by the City as its Fire Chief, subject to the terms and conditions in this Agreement, the Palo Alto Municipal Code, the Charter, the Palo Alto Merit System Rules and Regulations, and all other applicable laws, resolutions, and policies. D. The City and Lindsey wish to establish specific terms and conditions relating to compensation and benefits and related matters. BASED UPON THE FOREGOING, THE CITY AND LINDSEY AGREE AS FOLLOWS: 1. Employment. The City appoints Lindsey as its Fire Chief for an indefinite term to begin on November 1, 2025 (“Employment Start Date”). Except as otherwise provided herein, Lindsey’s employment with the City shall be governed by the City Council-adopted Compensation Plan for Management and Professional Personnel and Council Appointees, as it currently exists and may be changed from time to time. 2. Duties of the Fire Chief. Lindsey will perform the duties established for the Fire Chief by the Palo Alto Municipal Code, by direction given by the City Manager, and as otherwise provided by law, ordinance, or regulation. Lindsey agrees to comply with all federal, state and local laws, ordinances, rules and regulations applicable to or associated with these duties. 2.1. Full Energy and Skill. Lindsey will devote his full energy, skill, ability, and productive time to the performance of his duties. Docusign Envelope ID: 02004470-DBAF-4676-87D8-75FC6B72DC9C Item AA2 Attachment A - Employment Agreement with Stephen Lindsey        Item AA2: Staff Report Pg. 4  Packet Pg. 604 of 607  2 Packet Pg. 2.2. No Conflict. Lindsey will not engage in any outside employment, activity, consulting service, or other enterprise, for compensation or otherwise, which is actually or potentially in conflict with or which interferes with the performance of his duties. Lindsey acknowledges that he is subject to the various conflict of interest requirements found in the California Government Code and state and local policies and regulations. 2.3 Permission Required For Outside Activities. Lindsey will not engage in any outside employment, activity, consulting service, or other enterprise, for compensation or not, without written permission of the City Manager, provided in advance of such outside employment, activity, consulting service, or other enterprise. 3. Salary. While performing the duties of Fire Chief, Lindsey will receive a base salary within the range provided in the City Council-approved Compensation Plan for Management and Professional Personnel and Council Appointees, as it currently exists and may be changed from time to time. Lindsey will receive an initial gross base annual salary of Three Hundred Sixty Six Thousand and Nine- Hundred and Twelve Dollars ($366,912), beginning on the Employment Start Date, and subject to increases or changes approved by Council in the Compensation Plan for Management and Professional Personnel and Council Appointees. This amount is subject to authorized or required deductions and withholding, prorated and paid on City's regular paydays. Lindsey is an exempt employee under applicable wage and hour law and his base salary shall be compensation for all hours worked. The City agrees that the amount of Lindsey’s base annual salary will not decrease, except as part of a permanent decrease that is consistent with the Fair Labor Standards Act. 4. Benefits, Allowances and Obligations. Lindsey will be eligible for, and shall receive, all regular benefits (i.e., health insurance, PERS contributions to the extent paid by the City, etc.) and vacation, sick leave, and management leave, as are generally provided to management employees under the City Council-approved Compensation Plan for Management and Professional Personnel and Council Appointees, as it currently exists and may be changed from time to time. In addition, Lindsey will assume all obligations and make all regular contributions (i.e., employee assumption of a portion of the employer PERS contribution) as are generally required of management employees under the City Council- approved Compensation Plan for Management and Professional Personnel and Council Appointees, as it currently exists and may be changed from time to time. 5. Additional Benefits and Allowances. In addition to the benefits specified in section 4, Lindsey will receive the following additional benefits and allowances: 5.1 5.1 Severance. If Lindsey is terminated or asked to resign, he shall, upon execution of a release of all claims against the City, be eligible for a severance payment equivalent to twelve (12) weeks of salary and benefits. The amount of the severance payment shall increase by twelve (12) weeks, to a total of twenty-four (24) weeks, on November 1, 2026. No severance shall be paid if Lindsey is terminated for serious misconduct involving abuse of his office or position, including, but not limited to, waste, fraud, violation of the law under color of authority, misappropriation of public resources, violence, harassment, or discrimination. If Lindsey is later convicted of a crime involving such abuse of his position, he shall fully reimburse the City as set forth in Government Code section 53243.3. Docusign Envelope ID: 02004470-DBAF-4676-87D8-75FC6B72DC9C Item AA2 Attachment A - Employment Agreement with Stephen Lindsey        Item AA2: Staff Report Pg. 5  Packet Pg. 605 of 607  3 Packet Pg. Duration of Employment. Lindsey understands and agrees that he has no constitutionally protected property or other interest in his employment as Fire Chief. Lindsey waives any and all rights, if any, under the Merit System Rules and Regulations, including without limitation, the right to pre-or post- disciplinary due process. Lindsey understands and agrees that he works at the will and pleasure of the City Manager and that he may be terminated or asked to resign at any time, with or without cause. Lindsey may terminate this agreement (terminating all employment) upon 30 days written notice to the City Manager. 6. Miscellaneous. 6.1. Notices. Notices given under this Agreement shall be in writing and shall be either: a) served personally; or b) sent by Email (provided a hard copy is mailed within one (1) business day); or c) delivered by first-class United States mail, certified, with postage prepaid and a return receipt requested; or d) sent by Federal Express, or some equivalent private mail delivery service. Notices shall be deemed received at the earlier of actual receipt or three (3) days following deposit in the United States mail, postage prepaid. Notices shall be directed to the addresses shown below, provided that a party may change such party's address for notice by giving written notice to the other party in accordance with this subsection. CITY: Attn: City Manager 250 Hamilton Avenue Palo Alto, CA 94301 Phone: (650) 329-22280 Fax: (650) 328-3631 LINDSEY: Stephen Lindsey 250 Hamilton Avenue Palo Alto, CA 94301 6.2. Entire Agreement/ Amendment. This Agreement constitutes the entire understanding and agreement between the parties as to those matters contained in it, and supersedes any and all prior or contemporaneous agreements, representations and understandings of the parties. This Agreement may be amended at any time by mutual agreement of the parties, but any such amendment must be in writing, dated, and signed by the parties and attached hereto. Docusign Envelope ID: 02004470-DBAF-4676-87D8-75FC6B72DC9C Item AA2 Attachment A - Employment Agreement with Stephen Lindsey        Item AA2: Staff Report Pg. 6  Packet Pg. 606 of 607  4 Packet Pg. 6.3. Applicable Law and Venue. This Agreement shall be interpreted according to the laws of the State of California. Venue of any action regarding this Agreement shall be in the proper court in Santa Clara County. 6.4. Severability. In the event any portion of this Agreement is declared void, such portion shall be severed from this Agreement and the remaining provisions shall remain in effect, unless the result of such severance would be to substantially alter this Agreement or the obligations of the parties, in which case this Agreement shall be immediately terminated. 6.5. Waiver. Any failure of a party to insist upon strict compliance with any term, undertaking, or condition of this Agreement shall not be deemed to be a waiver of such term, undertaking, or condition. To be effective, a waiver must be in writing, signed and dated by the parties. 6.6. Representation by Counsel. Lindsey and the City acknowledge that they each did, or had the opportunity to, consult with legal counsel of their respective choices with respect to the matters that are the subject of this Agreement prior to executing it. 6.7. Section Headings. The headings on each of the sections and subsections of this Agreement are for the convenience of the parties only and do not limit or expand the contents of any such section or subsection. LINDSEY CITY OF PALO ALTO Stephen Lindsey City Manager Date: Date: Approved as to Form: Chief Assistant City Attorney Docusign Envelope ID: 02004470-DBAF-4676-87D8-75FC6B72DC9C 10/12/2025 Item AA2 Attachment A - Employment Agreement with Stephen Lindsey        Item AA2: Staff Report Pg. 7  Packet Pg. 607 of 607