HomeMy WebLinkAboutStaff Report 2506-4900CITY OF PALO ALTO
CITY COUNCIL
Monday, October 06, 2025
Council Chambers & Hybrid
5:30 PM
Agenda Item
4.Approval of FY 2025 Reappropriation Requests to FY 2026 Operating and Capital
Improvement Budgets and Additional Technical Clean-Up Actions and Corresponding
Amendments to the FY 2026 Budget Appropriation for Various Funds. CEQA Status: Not a
Project
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Administrative Services
Meeting Date: October 6, 2025
Report #:2506-4900
TITLE
Approval of FY 2025 Reappropriation Requests to FY 2026 Operating and Capital Improvement
Budgets and Additional Technical Clean-Up Actions and Corresponding Amendments to the FY
2026 Budget Appropriation for Various Funds. CEQA Status: Not a Project
RECOMMENDATION
Staff recommends that the City Council amend the Fiscal Year 2026 Budget Appropriation for
various funds as identified in Attachment A, and various capital projects as identified in
Attachment B and Attachment C (requires 2/3 approval).
EXECUTIVE SUMMARY
As a part of the fiscal year-end process, staff reviews the City’s unencumbered and unspent
appropriations of the fiscal year just ended (FY 2025), along with the City’s spending plans.
Encumbered amounts are contractual obligations (for example, commitments made through
purchase orders), which are carried forward from one fiscal year to the next without the need
for Council approval. Each year there are important projects that were unable to encumber
funds in the year that just ended. The reappropriation process allows staff to bring forward
funding recommendations to City Council to continue these projects into the next fiscal year (FY
2026) without impacting funding programmed for services in FY 2026.
In limited instances, staff also recommends appropriation actions unrelated to the
reappropriation process. Most of the time, these are technical clean-up actions for capital
projects. In FY 2026, staff recommends appropriating additional funding for the Roth Building
Rehabilitation Phase I project (PF-23001) to adjust for centrally allocated salary and benefit
costs in order to complete the final $500,000 Council directed payment for the project.
Additionally, there is a recommendation to add a new project in the Capital Improvement Fund
to respond to resident concerns about emergency evacuations expressed during a recent
Neighborhood Town Hall meeting.
BACKGROUND
ANALYSIS
Funding for Citywide Council Priorities: Items in this category are related to citywide
priority needs previously identified by the Council, as part of the FY 2025 priority setting
in January 2025, that could not be completed in FY 2025 and funding is recommended
to be reappropriated to FY 2026 to complete the work. Examples of projects in this
category include: Gas Cap and Trade Support for Electrification Pilot Programs ($1.4
million), Advancing Racial Equity ($0.2 million), Labor Negotiations ($0.1 million),
Sustainability and Climate Action Plan (S/CAP) Studies ($55,000), and Child Care Services
($20,000).
Timing and Workload Delays: Projects in this category were delayed due to competing
workload demands, appropriation of funds late in the fiscal year, or other unanticipated
delays. Examples of projects in this category include: Development Impact and In-Lieu
Fee Study ($0.3 million), Economic and Market Feasibility Study ($0.2 million),
Information Technology Infrastructure Maintenance ($0.2 million), Biosolids Screw
Conveyors Repair ($0.1 million), Foothill Fire Management Funds ($0.1 million), and
Airplane Noise Reduction Study ($75,000).
Multi-year Funding Agreements: Projects in this category include approved donations,
grants, loans, and other funding agreements that are anticipated to continue in the
coming year. Examples in this category include: Information Technology Fees for
Planning and Development Services Technology Replacement ($0.3 million), National
Opioid Settlement ($0.3 million), Police Officer Wellness Grant ($46,500), and Direct
Cost Recovery Projects in the Planning and Development Services Department
($33,400).
Teen Services Programs (formerly Bryant Street Garage Teen Program): In 2001, the City
Council voted to lease commercial space at the Bryant Street garage located at 455
Bryant Street. Since this site was formerly the location of the Bryant Street Teen Center,
a stipulation in the lease required that 75% of the rental revenues would be used to
fund programs specifically for Palo Alto youth and teens. The unspent balance of $0.2
million is recommended to be reappropriated to ensure resources are available to
continue providing quality teen services to the community and develop a long-term
approach to maintain delivery of these services. As such, a portion of the reappropriated
funds in FY 2026 will be used to furnish and create a dedicated teen space at the 445
Bryant Street space, further enhancing opportunities for youth engagement and
connection.
Management Training Program: The Management Training Program provides $1,000
per eligible employee under the terms outlined in the MGMT and PAPMA labor
agreements. The purpose of this program is to provide employees with resources to
improve and supplement their job and professional skills. In total, $0.3 million in unused
funding is requested to be reappropriated for various training programs, including:
ethics, civics and citizen engagement, leadership and management, budget, finance,
procurement, interpersonal communication, presentation skills, business writing, time
management, project management, change management, online-based education, and
safety and security.
Operating Reappropriations Previously Approved in the FY 2026 Adopted Operating Budget
As part of the FY 2026 Budget review process, early reappropriation of anticipated savings in
the General Fund and in the Supplemental Law Enforcement Services Fund in FY 2025 was
recommended and approved by the Council to fund actions in FY 2026. The total approved
amount of $15.9 million already reappropriated to FY 2026 consisted of the $12.0 million
Uncertainty Reserve, $3.7 million Police Organized Retail Theft (ORT) Grant, $82,400 for the
Nonprofit Workplan, $80,000 for the City Employee Childcare program, and $40,000 for the
Human Services Resource Allocation Process (HSRAP) Reserve.
The Uncertainty Reserve was established as part of the FY 2023 Mid-Year Review to proactively
set aside funding for anticipated future deficits. The funding remaining in the Uncertainty
Reserve in FY 2025 ($12.0 million) was reappropriated to FY 2026 as part of the budget process
and $6.1 million was used to balance FY 2026. This leaves $6.1 million in the reserve for future
budget planning needs.
In December 2023, the City received $5.2 million from the State of California Board of State and
Community Corrections (BSCC) for the Organized Retail Theft (ORT) Grant Program. This grant
provides funding to combat ORT and to increase the recovery of stolen vehicles. Through this
grant, the Police Department utilizes overtime to patrol and investigate ORT crimes in shopping
districts. The Department also equips patrol vehicles with technology to aid in the
apprehension of stolen vehicles. This action reappropriates the remaining funds ($3.7 million)
as well as the revenue reimbursement to FY 2026 to continue the program through the end of
the three-year grant period in December 2026.
As part of the Council deliberation in June 2025 to adopt the FY 2026 budget (Staff Report
2503-42501), an action was taken to increase funding for the Nonprofit Workplan Phase I
awards by $82,400. The increase was funded by an early reappropriation of the Council
Contingency Account balance from FY 2025.
The City Employee Childcare Program provides funding for a childcare subsidy program for
qualified City of Palo Alto employees. Services provided in this program include, but are not
limited to childcare or after school care using a Palo Alto childcare provider. This action
reappropriates the remaining balance of $80,000 from the second year of this pilot program to
continue for a third year to maintain employee engagement, long-term retention, and reduce
turnover.
1 City Council, June 16, 2026; Agenda Item # 23, Staff Report # 2503-4250:
https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=83462
As part of the FY 2015 Adopted Budget, the City Council established a one-time reserve of
$50,000 for HSRAP funding requests. In FY 2019, $10,000 was allocated to Heart and Home
Collaborative, a non-profit organization that provides shelter and services to unhoused women
in Palo Alto. No additional funds were allocated from this reserve in FY 2025, so the remaining
balance of $40,000 was reappropriated to FY 2026.
Additional reappropriations are recommended when project expenditures originally
anticipated to occur before the end of FY 2025 will now instead occur in FY 2026.
Similarly, revenue previously anticipated to be collected in FY 2025 will be
reappropriated to FY 2026 to align with actual collections.
Downward adjustments to reappropriations are recommended when expenses are no
longer anticipated to occur in FY 2026 and funding was previously reappropriated in the
budget document to FY 2026. If expenses were realized in FY 2025, an adjustment to
reduce the budgeted reappropriation is needed as the activity no longer needs funding
in FY 2026. The downward reappropriation of revenue is treated similarly; an
adjustment to reduce the reappropriated revenue is needed to align collections in the
appropriate fiscal year.
Table 1: Year-End Capital Project Reappropriation Summary – By Fund
Fund
Number
of
Projects
Recommended
Expense
Reappropriation
Adjustment
Recommended
Revenue
Reappropriation
Adjustment
Capital Improvement Fund 66 $31,795,675 $20,159,217
Cubberley Infrastructure Fund 3 $101,175 -
Airport Fund 1 -$58,393
Electric Fund 10 ($825,326)$50,000,000
Fiber Optics Fund 1 ($23,690)-
Gas Fund 4 ($86,342)-
Stormwater Management
Fund 5 $910,016 $4,321
Wastewater Collection Fund 3 $804,402 -
Wastewater Treatment Fund 8 $12,469,107 $182,506,873
Water Fund 5 $2,519,270 -
Technology Fund 5 $668,739 -
Vehicle Replacement and
Maintenance Fund 3 ($744,182)-
Total All Funds 114 $47,588,845 $252,728,804
The active review of all project reappropriations results in a reduced level of reappropriated
funding from one year to the next, compared to the process of automatically reappropriating
unspent capital funding, and better reflects the needs of the various capital projects and of the
overall program. In total, $188.5 million will be reappropriated for capital projects, offset by
$269.6 million in revenue for the projects. It should be noted 72.2% of the total recommended
revenue reappropriation adjustment amount of $252.7 million comes from the Wastewater
Treatment Fund because there is substantial lag time in reimbursement of funds from the State
Revolving Fund (SRF) loans that support Wastewater Treatment projects.
The recommended expenditure reappropriation adjustment amount of $47,577 for the Golf
Reconfiguration & Baylands Athletic Center Improvements project (PG-13003) detailed in
Attachment B includes $16,497 and $23,503 reappropriated from FY 2025 savings in the
Baylands Nature Preserve Entrance Gate (OS-24000) and Park and Open Space Emergency
Repairs (PG-09002) projects, respectively. These amounts are needed to fund the Wetland
Remedial Plan for PG-13003 that was approved by the City Council on September 8, 2025 (Staff
Report #2507-50132).
Technical Clean-up Actions
As detailed in Attachment C, in FY 2026, staff recommends appropriating additional funding for
the Roth Building Rehabilitation Phase I project (PF-23001) to adjust for centrally allocated
salary and benefit costs in order to complete the final $500,000 Council directed payment for
the project. This action will increase appropriation by $0.1 million in FY 2026 to restore the full
amount of funding required to maintain the overall project scope.
Staff also recommends the addition of a new capital project in the Capital Improvement Fund,
Emergency Gate at Foothill and Miranda (PE-26003), with initial funding of $50,000 to evaluate,
in coordination with Santa Clara County permitting staff, the feasibility of installing an
emergency gate near the end of Miranda Avenue to Foothill Expressway. Factors to be
evaluated include property ownership, right-of-way issues, utility and tree conflicts, and access
restrictions. This project is recommended in response to concerns about emergency
evacuations expressed by residents during the June 11, 2025 Neighborhood Town Hall meeting.
FISCAL/RESOURCE IMPACT
Most projects, programs, and corresponding funding contained within this report were
previously approved by the City Council for FY 2025. This report primarily realigns funding
between fiscal years to align with the status of projects and programs. The ASD Director/CFO
certified that sufficient funds exist in FY 2025 for the recommended Fiscal Year 2026 Operating
Budget adjustments (Attachment A), and Capital Budget adjustments (Attachments B and C).
For Operating reappropriations, staff recommends expense reappropriations of $1.5 million in
the General Fund, $1.5 million in Enterprise Funds, $0.5 million in Internal Service Funds, and
$0.3 million in Special Revenue Funds. Staff also recommends revenue reappropriations of
$33,400 in the General Fund.
Capital project reappropriations and technical adjustments were summarized in the Analysis
section. The only item in this report that was not previously approved by City Council, and
which does not represent a realignment between fiscal years, is the recommendation to
respond to resident concerns by creating the Emergency Gate at Foothill and Miranda capital
2 City Council, September 8, 2025, Agenda Item #11, Staff Report # 2507-5013:
https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=83571
project (PE-26003) which would result in a drawdown of $50,000 from Infrastructure Reserve in
the Capital Improvement Fund in FY 2026.
STAKEHOLDER ENGAGEMENT
ENVIRONMENTAL REVIEW
ATTACHMENTS
APPROVED BY:
FY 2024 TO FY 2025 OPERATING BUDGET REAPPROPRIATIONS ATTACHMENT A
Fund
Number Fund Name Department Title Description Revenue Expense
102
support the Child Care Mini Grant Program and Professional Development
opportunities for local child care providers. The Mini Grant Program
received fewer applications than anticipated in FY 2025, and planned
Professional Development courses were delayed. This reappropriation
allows the Community Services Department to continue delivering these
programs without the need for additional funding requests from the Trust
Fund.
102
Services Program
formerly the location of the Bryant Street Teen Center, a stipulation in the
lease required that 75 percent of the rental revenues would be used to
fund programs specifically for Palo Alto youth and teens. Over the years,
staff has returned to the Policy and Services Committee and City Council
The unspent balance of $0.2 million is recommended to be reappropriated
to ensure resources are available to continue providing quality teen
services to the community and develop a long-term approach to maintain
FY 2026 will be used to furnish and create a dedicated teen space at the
445 Bryant Street space, further enhancing opportunities for youth
engagement and connection.
102
Reappropriation measure to proactively address upcoming expenditures and other labor
related projects and programs. This proactive financial adjustment will
ensure the availability of resources to cover anticipated and unplanned
legal expenses associated with the continuing counsel required for the
enforcement of the negotiated contracts.
102
professional development. The Management Training Program provides
$1,000 per eligible employee under the terms outlined in the labor
agreements and compensation plans with the Management and
Professional group and the Palo Alto Police Management Association. In
alignment with the City's Positive Workplace initiative and to address the
City's overall need for training and development the Human Resources'
Career Advancement/Training Division established contracts to deliver
Organizational Development, Leadership Training, and Coaching services
across all city departments. This strategic partnership with the selected
vendors will entail continued close collaboration with City leadership and
the various departments.
Page 1 of 5
FY 2024 TO FY 2025 OPERATING BUDGET REAPPROPRIATIONS ATTACHMENT A
Fund
Number Fund Name Department Title Description Revenue Expense
102 General Fund Non-Departmental Advancing Racial Equity This action reappropriates the remaining funds of the original $0.5 million
appropriated for the advancement of racial equity and the associated
workplan. The City is continuing efforts to educate and train staff, Council,
and Boards and Commission members on Diversity, Equity, Inclusion, and
Belonging (DEIB) topics.
102
Services Based Recovery Project related to the deposit based cost recovery project at 3225 El Camino Real.
This is a fully cost recoverable project that is tracked separately using
deposit accounts. The funds do not comingle with other contract service
budgets and funds are only accessible for this purpose. All costs will be
reimbursed by the applicant.
102
Services Program, and Policy Analysis Feasibility Study. The project was not under contract before the close of FY
purchase requisition to be issued in FY 2026. In addition to setting impact
and in lieu fees that cover the City’s infrastructure costs to deliver services
to new residents and businesses, the City also has an interest in ensuring
that the fees set do not act as a deterrent to new development altogether.
As a result, a separate economic and market feasibility study is needed to
ensure that development impact and in-lieu fees successfully support and
sustain the City’s goals for growth. Based on the economic and market
feasibility study’s findings, additional policy and program
recommendations may be formed to provide the City and its development
partners with alternative tools or pathways to meeting critical community
infrastructure needs over time.
102
Services Fee Study In-Lieu Fee Study. The project was not under contract before the close of
FY 2025 due to the City’s internal procurement timeline, which required a
new purchase requisition to be issued in FY 2026. Under Assembly Bill (AB)
602 (2021), a city’s development impact and in-lieu fees must be updated
at least every eight years. The nexus study will create a legal basis for the
fees the City will set and collect by comparing land use and population
growth projects with an updated community infrastructure needs
assessment. The fees must be set correctly to ensure that the monies
collected from new land use development projects are sufficient to cover
the costs of the additional community infrastructure needs they create.
This study will provide a comprehensive nexus analysis of all 13 city-wide
development impact and in-lieu fees.
Page 2 of 5
FY 2024 TO FY 2025 OPERATING BUDGET REAPPROPRIATIONS ATTACHMENT A
Fund
Number Fund Name Department Title Description Revenue Expense
102 General Fund Public Works Sustainability S/CAP Studies This action reappropriates $55,000 remaining from the $0.6 million
allocated in the FY 2024 Adopted Budget to perform S/CAP studies. The
funds will allow Energy and Environmental Economics (E3) to complete
studies critical to the implementation of S/CAP that were started but not
completed in FY 2024 and FY 2025 : 1) the S/CAP Funding Source Survey, 2)
the Building Sector Study, 3) the EV Charger Strategic Plan, and 4) the
S/CAP Funding Study. All four studies are on track to be completed in FY
2026.
102
which includes roadside vegetation management and clearing, fuels and
fire danger assessment, and fire prevention and preparedness. Work was
unable to be completed in FY 2025 due to the inability to use in-house
traffic control unlike prior year and delays in the purchasing process. This
will provide funding to partner with the Santa Clara County Fire Safe
Council for this work as approved by the City Council on 8/8/25 (Staff
Report 2507-4923).
102
Based Augmentation System
(GBAS) and Airplane Noise
Ground Based Augmentation System (GBAS) project and other potential
opportunities to decrease airplane noise impacts (formerly CHS11). This
action reappropriates $75,000 that had been allocated in the FY 2024
Adopted Budget for an on-call professional services contract to support
work tasks resulting from engagement initiated but not completed in FY
decrease airplane noise.
33,400$ 1,531,800$
526
Fund in solids building at the Regional Water Quality Control Plant (WQCP).
Work was unable to be completed in FY 2025 due to delays in the
purchasing process and repairs are needed to ensure the ability for the
WQCP to treat and process biosolids.
Total General Fund Reappropriation
Page 3 of 5
FY 2024 TO FY 2025 OPERATING BUDGET REAPPROPRIATIONS ATTACHMENT A
Fund
Number Fund Name Department Title Description Revenue Expense
524 Gas Fund Utilities Gas Cap and Trade Support for
Electrification Pilot Programs Expense within the Gas Cap and Trade Cost Center. This amount includes
$746,000 in unencumbered spending authority from the Advanced Single
Family Electrification Pilot Program approved by Council at its Tuesday,
May 27, 2025 meeting as an amendment to the FY 2025 budget, and
$654,000 related to the ongoing 1000-unit Advanced Heat Pump Water
Heater Pilot Program. In October 2022, the Council approved a $5.9 million
budget for a 1000-unit Advanced Heat Pump Water Heater Pilot Program.
This budget was supplemented by $846,000 in April 2024. About $3.45
million has been expended since program inception, leaving approximately
encumbered. Six hundred and thirteen heat pump water heaters had been
installed as of July 3, 2025.
- 1,505,100
248
1274 to accept proceeds from the National Opioid Settlement between
Opioid distributors/manufacturers and subrecipients such as states,
counties, and cities. As of now, the City has received $253,216 in
settlement funds to be used for specific purposes defined and overseen by
the State of California Department of Public Health. Of the amount
received, $600 has been utilized in FY 2025. The Department is requesting
the remaining unencumbered amount be reappropriated to FY 2026 for
use in a treatment contract with Stanford University. The treatment
contract aims to expand the clinical services offered at the Opportunity
Center to include substance use treatment for residents with low or no
income.
248
of State and Community Corrections (BSCC) for the Officer Wellness and
Mental Health Grant Program. This wellness grant provides funding for law
enforcement agencies to improve officer wellness and expand mental
health resources. The funds were not yet spent because the Department
was researching and obtaining vendor quotes for wellness services. This
action reappropriates the remaining funds to FY 2026 for training and
department-wide comprehensive body scans used for early detection of
illness and disease.
- 299,715
682
maintenance of core IT infrastructure that was unable to be completed in
FY 2025. Planned expenditures include the replacement of network
switches as well as associated maintenance and support services.
Total Enterprise Fund Reappropriation
Total Special Revenue Fund Reappropriation
Page 4 of 5
FY 2024 TO FY 2025 OPERATING BUDGET REAPPROPRIATIONS ATTACHMENT A
Fund
Number Fund Name Department Title Description Revenue Expense
682 Tech Fund Planning and Development
Services Tech Fee budget. As part of the Adopted Municipal Fee Schedule, some
PDS fees include a surcharge to support ongoing technology projects.
These projects include ongoing technical support of the City's Geographic
Information System (GIS) and the ESRI platform, developing a permit
wizard to guide applications of permitting needs, completing the
development of an in house version of BuildingEye, and digitizing and
storing plans and records.
-$ 467,800$
33,400$ 3,804,415$
Total Internal Service Fund Reappropriation
Total All Funds Reappropriation
Page 5 of 5
Fund Number and Name Project Title Proj. No.Adopted Exp Reapp Final Exp Reapp Total Exp Reapp Adopted Rev Reapp Final Rev Reapp Total Rev Reapp
471-Capital Improvement Fund Americans With Disabilities Act Compliance PF-93009 200,000 - 200,000 - - -
Animal Shelter Renovation PE-19002 2,420,239 300,000 2,720,239 - - -
Art In Public Spaces AC-86017 1,657,951 52,587 1,710,538 - - -
Athletic Courts Resurfacing PG-06001 139,290 14,305 153,595 - - -
Baylands Boardwalk Piling Repair PE-24000 33,787 100,105 133,892 - - -
Baylands Comprehensive Conservation Plan PG-17000 43,100 - 43,100 - - -
Baylands Interpretive Signage Program OS-24001 47,343 - 47,343 47,343 (5,525) 41,818
Baylands Nature Preserve Entrance Gate OS-24000 1,374 (1,374) - - - -
Benches, Signage, Walkways, Perimeter Landscaping, and Site Amenities PG-06003 78,298 79,393 157,691 - - -
Bicycle and Pedestrian Transportation Plan Implementation PL-04010 1,937,186 1,191,416 3,128,602 - 86,300 86,300
Boulware Park Improvements PE-17005 143,174 18,070 161,244 - 188,979 188,979
Building Systems Improvements PF-01003 65,000 899,753 964,753 - - -
California Avenue District Gateway Signs PE-17004 123,382 - 123,382 - - -
California Avenue Parking District Parking Improvements PF-25000 - 100,000 100,000 - 100,000 100,000
California Avenue Streetscape Update PL-23000 - 140,823 140,823 - - -
Charleston Road/Alma Street Railroad Crossing Safety Improvements PL-25002 - 31,395 31,395 - 479,541 479,541
Charleston/Arastradero Corridor Project PE-13011 - - - - 4,834 4,834
Children's Theatre Facility Upgrade/Repair AC-28002 125,000 - 125,000 - - -
Churchill Avenue Enhanced Bikeway PL-14000 200,000 275,849 475,849 - - -
Churchill Avenue Rail Grade Separation and Safety Improvements PL-24001 - - - - 91,165 91,165
Churchill Avenue/Alma Street Railroad Crossing Safety Improvements PL-20000 - 2,645,652 2,645,652 - 3,530,647 3,530,647
City Bridge Improvements PE-20001 1,508,071 1,312 1,509,383 - - -
City Hall Space Planning PE-19000 486,400 - 486,400 - - -
Civic Center Electrical Upgrade & EV Charger Installation PE-17010 1,265,872 70,001 1,335,873 - 174,000 174,000
Civic Center Fire Life Safety Upgrades PE-18016 131,741 18,256 149,997 - - -
Civic Center Waterproofing Study and Repairs PE-15020 427,537 - 427,537 - - -
Curb and Gutter Repairs PO-12001 - 121,606 121,606 - - -
Downtown Automated Parking Guidance Systems PL-15002 - 62,444 62,444 - - -
El Camino Park Turf Replacement PG-24000 639,550 21,217 660,767 - - -
Electric Charger Infrastructure Installation PF-23000 - 183,229 183,229 - - -
Electrification of City Facilities PE-24001 - 876,179 876,179 - - -
Facility Interior Finishes Replacement PF-02022 457,517 (63,268) 394,249 - - -
Fire Equipment Replacement FD-25000 - 93,353 93,353 - 16,480 16,480
Fire Station 4 Replacement PE-18004 - 13,931,569 13,931,569 - - -
Fire Training Facility Replacement FD-24000 49,988 - 49,988 - - -
Foothills Nature Preserve Boronda Lake Dock Replacement OS-18000 102,000 48,325 150,325 - - -
Foothills Nature Preserve Dam Seepage Investigation and Repairs PE-20000 18,463 (319) 18,144 - - -
Foothills Nature Preserve Improvements PE-21000 692,744 2,074 694,818 - - -
Golf Course Net and Artificial Turf Replacement PG-18000 770,000 - 770,000 - - -
Golf Reconfiguration & Baylands Athletic Center Improvements PG-13003 97,906 47,577 145,483 - - -
Heritage Park Site Amenities Replacement PG-21000 40,000 62,835 102,835 - - -
Homekey Facilities PE-24005 - 2,337,867 2,337,867 - - -
JMZ Renovation AC-18001 398,024 41,837 439,861 - - -
Library Automated Material Handling LB-21000 324,586 (3,251) 321,335 - - -
Lucie Stern Community Theater Mechanical Equipment Replacement PE-24002 2,199,713 - 2,199,713 - - -
Lucie Stern Community Theatre Fire Curtain AC-24001 200,000 - 200,000 - - -
Lucie Stern Community Theatre Theatrical and House Lighting System Replacement PE-24003 - 276,350 276,350 - - -
Meadow Drive and Charleston Road Rail Grade Separation and Safety Improvements PL-24000 - - - - 179,537 179,537
Mitchell Park Library Repair PE-24006 151,192 - 151,192 - - -
Municipal Service Center Lighting, Mechanical, and Electrical Improvements PF-16006 6,365,504 - 6,365,504 - - -
New California Avenue Area Parking Garage PE-18000 743,876 3,136 747,012 - - -
New Downtown Parking Garage PE-15007 13,106,958 - 13,106,958 13,106,958 - 13,106,958
New Public Safety Building PE-15001 - 68,773 68,773 - - -
Newell Road/San Francisquito Creek Bridge Replacement PE-12011 - 1,031,715 1,031,715 - 11,009,430 11,009,430
Off-Road Pathway Resurfacing And Repair OS-09001 - 253,096 253,096 - - -
Open Space Lakes And Pond Maintenance OS-00002 74,430 - 74,430 - - -
Open Space Trails and Amenities OS-00001 91,773 1,526 93,299 - - -
Expenses Revenues
Attachment B
Page 1 of 3
Fund Number and Name Project Title Proj. No.Adopted Exp Reapp Final Exp Reapp Total Exp Reapp Adopted Rev Reapp Final Rev Reapp Total Rev Reapp
Expenses Revenues
471-Capital Improvement Fund Palo Alto Art Center Ceramics Equipment AC-28003 - 3,961 3,961 - - -
Park and Open Space Emergency Repairs PG-09002 95,161 109,060 204,221 - - -
Park Restroom Installation PG-19000 173,898 467,943 641,841 - 353,770 353,770
Parking District Implementation PL-15003 163,900 - 163,900 - - -
Performing Arts Venues Seat Replacement AC-18000 53,289 107,079 160,368 - - -
Railroad Grade Separation and Safety Improvements PL-17001 - - - - 93,843 93,843
Ramos Park Improvements PG-14000 1,010 43,185 44,195 - - -
Rinconada Park Improvements PE-08001 - 101,150 101,150 - - -
Rinconada Pool Family Changing Room PE-24004 1,181,202 - 1,181,202 371,165 - 371,165
Robles Park Improvements PE-18015 641,308 650 641,958 - - -
Roofing Replacement PF-00006 - 722,800 722,800 - - -
Roth Building Rehabilitation Phase 1 PF-23001 - - - - 572,673 572,673
Safe Routes To School PL-00026 888,000 553,067 1,441,067 388,000 500,000 888,000
San Francisquito Creek Joint Powers Authority Ongoing Creek Projects PE-22000 150,652 29,126 179,778 - - -
Sidewalk Repairs PO-89003 100,000 10,926 110,926 - - -
Sign Reflectivity Upgrade PO-11000 - 20,000 20,000 - - -
Stanford Palo Alto Community Playing Fields Turf Replacement PG-26000 - 306,419 306,419 - - -
Street Lights Condition Assessment PE-13014 220,000 - 220,000 - - -
Street Lights Improvements PO-05054 108,422 117,774 226,196 - - -
Street Maintenance PE-86070 218,549 305,187 523,736 - 16,544 16,544
Thermoplastic Lane Marking and Striping PO-11001 125,000 (86,258) 38,742 - - -
Traffic Intersection Accessibility Improvement Project PL-25001 250,000 250,000 500,000 250,000 250,000 500,000
Traffic Signal and Intelligent Transportation Systems PL-05030 - 2,608,269 2,608,269 - 2,348,721 2,348,721
Transportation and Parking Improvements PL-12000 250,000 39,842 289,842 250,000 168,277 418,277
University Avenue Parking Improvements PF-14003 - 126,527 126,527 - - -
University Avenue Streetscape Update PE-21004 151,443 623,557 775,000 - - -
471-Capital Improvement Fund Total 42,330,803 31,795,675 74,126,478 14,413,466 20,159,217 34,572,683
472-Cubberley Fund Cubberley Community CB-26000 - 78,764 78,764 - - -
Cubberley Community Center Master Plan CB-16001 - 23,515 23,515 - - -
Cubberley Field Restroom CB-17002 27,697 - 27,697 - - -
Cubberley Roof Replacement CB-16002 100,000 (1,104) 98,896 - - -
472-Cubberley Fund Total 127,697 101,175 228,872 - - -
530-Airport Fund Airport Layout Plan AP-21000 - - - - 58,393 58,393
Automated Weather Observation System AP-19000 1,340,237 - 1,340,237 1,291,050 - 1,291,050
530-Airport Fund Total 1,340,237 - 1,340,237 1,291,050 58,393 1,349,443
523-Electric Fund 115 kV Electric Intertie EL-06001 - 137,155 137,155 - - -
Colorado Distribution Feeder Outlet Replacement EL-22002 379,109 - 379,109 - - -
Colorado Power Station Equipment Upgrades EL-19001 2,725,339 - 2,725,339 - - -
Colorado Substation Site Improvements EL-19002 1,041,142 64,544 1,105,685 - - -
Electric Utility Geographic Information System EL-02011 - 250,000 250,000 - - -
Foothills Rebuild (Fire Mitigation)EL-21001 1,599,239 (1,206,587) 392,652 - - -
Grid Modernization for Electrification EL-24000 - - - 50,000,000 50,000,000
Hanover Substation Upgrade Project EL-24001 14,779,014 (496,172) 14,282,842 - - -
Inter-substation Line Protection Relay EL-17005 616,645 - 616,645 - - -
Smart Grid Technology Installation EL-11014 876,335 (268,050) 608,285 - - -
Substation Breaker Replacement EL-17002 2,748,481 (7,911) 2,740,570 - - -
Substation Facility Improvements EL-89044 645,606 - 645,606 - - -
Substation Physical Security EL-16003 2,476,728 393,426 2,870,154 - - -
Underground System Rebuild EL-16001 - 308,270 308,270 - - -
Wood Pole Replacement EL-19004 328,950 - 328,950 - - -
523-Electric Fund Total 28,216,588 (825,326) 27,391,262 - 50,000,000 50,000,000
533-Fiber Optics Fund Fiber Optic Customer Connections FO-10000 153,100 (23,690) 129,410 - - -
Fiber Optic Network System Improvements FO-10001 540,325 - 540,325 - - -
Fiber-to-the-Premise FO-24000 10,946,450 - 10,946,450 - - -
533-Fiber Optics Fund Total 11,639,875 (23,690) 11,616,185 - - -
524-Gas Fund Gas Equipment & Tools GS-13002 - 47,124 47,124 - - -
Attachment B
Page 2 of 3
Fund Number and Name Project Title Proj. No.Adopted Exp Reapp Final Exp Reapp Total Exp Reapp Adopted Rev Reapp Final Rev Reapp Total Rev Reapp
Expenses Revenues
524-Gas Fund Gas Line Repair at Arastradero Creek GS-25001 999,558 - 999,558 - - -
Gas Main Replacement-Project 25 GS-15000 8,728,324 (154,935) 8,573,389 - - -
Gas Meters and Regulators GS-80019 516,000 (67,520) 448,480 - - -
Gas System Improvements GS-11002 - 88,989 88,989 - - -
524-Gas Fund Total 10,243,882 (86,342) 10,157,540 - - -
528-Stormwater Fund Corporation Way System Upgrades SD-21000 - 261,253 261,253 - - -
Green Stormwater Infrastructure SD-22001 1,239,330 519,875 1,759,205 1,215,562 (157,516) 1,058,046
Storm Drain Pump Station to Adobe Creek SD-20000 - 25,727 25,727 - - -
Storm Drain System Repl & Rehab SD-06101 1,183,015 - 1,183,015 - - -
Trash Capture Device Installation SD-22002 - 77,642 77,642 - 161,837 161,837
W Bayshore Rd Trunk Line Improvements SD-23000 - 25,519 25,519 - - -
528-Stormwater Fund Total 2,422,345 910,016 3,332,361 1,215,562 4,321 1,219,883
527-Wastewater Collection Fund Sewer Lateral/Manhole Rehabilitation and Replacement WC-99013 - 587,313 587,313 - - -
Wastewater Collection System Rehabilitation/Augmentation Project 32 WC-20000 1,000,000 - 1,000,000 - - -
Wastewater General Equipment and Tools WC-13002 - 64,328 64,328 - - -
Wastewater System Improvements WC-15002 - 152,760 152,760 - - -
527-Wastewater Collection Fund Total 1,000,000 804,402 1,804,402 - - -
526-Wastewater Treatment Fund Advanced Water Purification Facility WQ-19003 - 7,472,470 7,472,470 - 63,821,151 63,821,151
Headworks Facility Replacement WQ-16002 1,638,974 1,500,000 3,138,974 - 4,757,000 4,757,000
Joint Intercepting Sewer Rehabilitation WQ-24000 - 2,800,406 2,800,406 - 2,800,406 2,800,406
Laboratory & Environmental Svcs Bldg WQ-14002 16,472,600 (43,769) 16,428,831 - 16,410,000 16,410,000
Outfall Line Construction WQ-19000 10,605,800 - 10,605,800 - 10,582,800 10,582,800
Plant Master Plan WQ-10001 - 440,000 440,000 - - -
Primary Sedimentation Tank Rehabilitation WQ-14003 - - - - 2,329,807 2,329,807
Secondary Treatment Upgrades WQ-19001 811,320 300,000 1,111,320 - 81,805,709 81,805,709
526-Wastewater Treatment Fund Total 29,528,694 12,469,107 41,997,801 - 182,506,873 182,506,873
522-Water Fund Seismic Water System Upgrade WS-09000 - 1,512,037 1,512,037 - - -
Water Distribution System Improvement WS-11003 - 150,000 150,000 - - -
Water Fusion & Gen Equipt/Tools WS-13002 - 50,000 50,000 - - -
Water Main Replacement-Project 30 WS-16001 - 746,279 746,279 - - -
Water Meters WS-80015 - 60,955 60,955 - - -
Water Supply System Improvement WS-11004 3,307,792 - 3,307,792 - - -
522-Water Fund Total 3,307,792 2,519,270 5,827,062 - - -
682-Technology Fund City Council Chamber TE-19001 1,483,737 178,900 1,662,637 - - -
Computer Aided Dispatch TE-23000 320,000 266,000 586,000 - - -
Enterprise Resource TE-19000 230,000 1,207 231,207 - - -
Infrastructure Management TE-13004 285,906 72,632 358,538 - - -
IT Data Center Upgrade TE-25000 850,000 150,000 1,000,000 - - -
682-Technology Fund Total 3,169,643 668,739 3,838,382 - - -
681-Vehicle Fund Emergency Repair and Replacement VR-15001 158,194 - 158,194 - - -
Scheduled Vehicle and Equipment Replacement - Fiscal Year 2020 VR-20000 30,000 - 30,000 - - -
Scheduled Vehicle and Equipment Replacement - Fiscal Year 2021 VR-21000 16,981 - 16,981 - - -
Scheduled Vehicle and Equipment Replacement - Fiscal Year 2023 VR-23000 712,277 (681,383) 30,894 - - -
Scheduled Vehicle and Equipment Replacement - Fiscal Year 2024 VR-24000 3,296,275 (283,047) 3,013,228 - - -
Scheduled Vehicle and Equipment Replacement - Fiscal Year 2025 VR-25000 3,398,584 220,248 3,618,832 - - -
681-Vehicle Fund Total 7,612,311 (744,182) 6,868,129 - - -
Grand Total 140,939,867 47,588,845 188,528,711 16,920,078 252,728,804 269,648,882
Attachment B
Page 3 of 3
CAPITAL IMPROVEMENT PLAN FY 2025 TECHNICAL CLEAN-UP ACTIONS ATTACHMENT C
Fund Name Department Project No.Project Title Description Revenue Expense