HomeMy WebLinkAboutStaff Report 2503-4252CITY OF PALO ALTO
CITY COUNCIL
Monday, September 15, 2025
Council Chambers & Hybrid
5:30 PM
Agenda Item
A.Semi-annual Reports of Contracts Awarded by the City Manager, Procurement Officer or
Other Designated Employees for the period of January 1, 2025 through June 30, 2025;
CEQA Status- Not a Project.
City Council
Staff Report
From: City Manager
Report Type: INFORMATION REPORTS
Lead Department: Administrative Services
Meeting Date: September 15, 2025
Report #:2503-4252
TITLE
Semi-annual Reports of Contracts Awarded by the City Manager, Procurement Officer or Other
Designated Employees for the period of January 1, 2025 through June 30, 2025; CEQA Status-
Not a Project.
RECOMMENDATION
This is an informational report and no action is required.
DISCUSSION
Palo Alto Municipal Code (PAMC) Section 2.30.710(a)1 requires the City Manager to provide a
semi-annual report to Council consisting of contracts awarded by the City Manager,
Procurement Officer or other designated employees for:
1. Goods contracts $85,000 through $250,000 per year (Attachment A), and
2. Professional and General Services $25,000 through $85,000 and Public Works Contracts
$85,000 through $250,000 per year (Attachment B).
The contracts in Attachment A consist of nine (9) distinct awards for goods, and the contracts in
Attachment B consist of seventy-seven (77) distinct awards for a range of services. These
awards are a core element of the efficient and effective provision of services by the City to our
community and reflect extensive coordination and prudent decision-making.
1 Palo Alto Municipal Code 2.30.710 City Manager reports
https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-62183
The PAMC section that sets forth the authority designated by Council to the Procurement
Officer to award and sign contracts is PAMC 2.30.2002 and to the City Manager to award and
sign contracts is PAMC 2.30.2103.
ENVIRONMENTAL REVIEW
This activity is not a project under California Environmental Quality Act (CEQA) as defined in
CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or
reasonably foreseeable indirect physical change in the environment.
ATTACHMENTS
Attachment A: Goods Contracts Awarded $85,000 through $250,000 per year
Attachment B: Professional and General Services $25,000 through $85,000 per year and Public
Works Contracts $85,000 through $250,000 per year
APPROVED BY:
Lauren Lai, Administrative Services Director
2 Palo Alto Municipal Code 2.30.200 Procurement officer contract award authority
https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61873
3 Palo Alto Municipal Code 2.30.210 City Manager contract award authority
https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61881
ATTACHMENT A
Goods Contracts Awarded $85,000 through $250,000 per year
January 1, 2025 through June 30, 2025
Bidding Exemption or
Number of BidsContract Awarded To Award Date Award Amount DescriptionSent/Received
*PAMC 2.30.360
COOPER POWER SYSTEMS 6/16/2025 $145,817.96
$189,154.23
$201,307.31
$125,351.89
$142,268.01
$103,723.87
$151,425.86
$88,271.32
$176,647.47
3457/3 3‐Phase Pad Mounted Distribution Voltage
HPE Aruba Networking CX 6300M
Purchase of 150 HP EliteBook 640 Notebook PC
COP 60kV Circuit Breaker
Hydrant Steamer #76
Fitness Equipment for the Public Safety Building
HVAC Equipment (7 units)
DASHER TECHNOLOGIES INC
GOLDEN GATE SYSTEMS LLC
MEIDEN AMERICA SWITCHGEAR INC
PACE SUPPLY CORP
PACIFIC FITNESS PRODUCTS LLC
TRANE US INC
2/20/2025
2/20/2025
6/23/2025
5/21/2025
1/22/2025
4/14/2025
4/1/2025
2.30.360(j)
2.30.360(j)
2.30.360(d)
3485/6
2.30.360(j)
2.30.360(j)
2.30.360 (e)
416/4
TROJAN TECHNOLOGIES CORP
WINNER CHEVROLET INC
UV Lamp, UV System
Purchase of Three Chevy Silverado EV Crew Cab Trucks4/17/2025
*PAMC 2.30.360
https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61990
Page 1 of 1
ATTACHMENT B
Services Contracts AwardedProfessional Services and General Services $25,000 through $85,000 per year and Public Works Contracts $85,000 through $250,000 per year
Contract Awarded To Award Date Award Amount
Bidding Exemption or
Number of Bids
Sent/Received
*PAMC 2.30.360
Description
ACCO ENGINEERED SYSTEMS 6/23/2025 205,358.00 3500/5 Downtown Community Center Mechanical Upgrade Project
AMERICAN COOLING TOWER INC 1/7/2025 65,716.00 3291/4 City Hall Cooling Tower Project
ANAYA CONSTRUCTION 6/24/2025 47,400.00 4/1 PAO Modular Building Installation and Relocation
APENA ENGINEERING 3/13/2025 103,951.10 3260/3 Greer Park Basketball Resurfacing Project
APEX COMPANIES LLC 6/2/2025 103,800.00 3517/2 Purchase & Install of Traffic Control Devices
ASCENSION GROUP PARTNERS 2/19/2025 38,425.00 2.30.360(i)PAO Rate and Fee Study and RFP Preparation Services
ASSETWORKS INC 4/16/2025 51,059.47 2.30.360(k)YR 1 Maintenance- Fleet Focus Software
ATKINSON ANDELSON LOYA 4/23/2025 70,000.00 2.30.360(g)Professional Legal Services
BIBLIOCOMMONS INC.3/4/2025 82,360.60 2.30.360(d)BiblioCommons-Online Catalog-Year 1
BKF ENGINEERS 4/18/2025 85,000.00 3448/9 On-Call Surveying Services Year 1
CALIX INC 6/25/2025 31,900.00 2.30.360(d)Calix Smart Home Onramp Software
CARAHSOFT TECHNOLOGY CORP.1/30/2025 42,550.00 2.30.360(j)Citibot Web Chat- Year 2
CARAHSOFT TECHNOLOGY CORP.4/22/2025 64,965.00 2.30.360(j)Envision Enterprise Software Subscription
CITIZEN GROUP 7/2/2025 85,000.00 3538/9 Outreach and Graphic Design Services
CITY OF SUNNYVALE 1/22/2025 45,000.00 2.30.360(k)Joint Fire Academy- City of Sunnyvale
CJW ARCHITECTURE 2/19/2025 84,660.00 2.30.360(i)445 Bryant Street Renovation and Improvements project
CJW ARCHITECTURE 4/2/2025 84,671.00 3/2 Police Department Space Assessment
CLA-VAL COMPANY 4/9/2025 35,058.40 2.30.360(d)Certified Cla-Val Service Technicians
CONKLIN BROS OF SAN JOSE INC 4/8/2025 50,554.94 2.30.360(j)445 Bryant Street Renovation and Improvements project
CW EVENTS LLC 3/3/2025 49,992.82 2.30.360(i)Staff Appreciation Event
DIPIETRO & ASSOCIATES, INC.6/25/2025 50,000.00 3/3 AED Maintenance Program
Dudek 6/24/2025 48,480.00 2.30.360(i)Hazard Mitigation Grant Application
EMBARCADERO MEDIA FOUNDATION 2/21/2025 65,000.00 3358/1 Zero Waste Advertising- YR 1
EPLUS TECHNOLOGY INC 1/30/2025 50,552.10 2.30.360(j)Support and Maintenance- Palo Alto Networks Advance Software
EPLUS TECHNOLOGY INC 2/5/2025 65,358.94 2.30.360(j)DDI EIP Software for Fiber Optics Equipment
ESCI INC 3/19/2025 49,000.00 2.30.360(i)Electrical Safety Training
EV SPORTLINE 5/12/2025 26,411.69 298/1 Rivian Unit # 5573 Outfitting- PD Patrol
EXAMINETICS, INC.5/6/2025 40,000.00 2.30.360(i)Hearing Exams
FIBERSMITH SOFTWARE SOLUTIONS 5/1/2025 85,000.00 3356/6 Operations Support System and Business Support System Software
FIRESTATS, LLC 1/16/2025 28,875.00 2.30.360(c)Statistical Analysis Tool and Management Software- Fire Dept
FLEXGROUND LLC 6/23/2025 27,858.43 3/1 Rubber surfacing repairs-Mitchell Park
GEORGE HILLS COMPANY INC 3/7/2025 50,000.00 2.30.360(g)Professional Legal Services
GOMO CONSULTING 1/24/2025 50,000.00 2.30.360(i)Fiber Broadband Marketing
HIREVUE INC 3/4/2025 48,500.00 2.30.360(d)Hire Vue Essentials- Hiring Platform
*PAMC 2.30.360https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61990 Page 1 of 3
ATTACHMENT B
Services Contracts AwardedProfessional Services and General Services $25,000 through $85,000 per year and Public Works Contracts $85,000 through $250,000 per year
Contract Awarded To Award Date Award Amount
Bidding Exemption or
Number of Bids
Sent/Received
*PAMC 2.30.360
Description
HLP INC 5/28/2025 26,600.00 2.30.360(d)FY25 Chameleon Server
HOHBACH-LEWIN INC 2/27/2025 43,000.00 2.30.330 Guardrail repairs at Alma Street
INSIGHT PUBLIC SECTOR, INC.1/30/2025 29,120.00 2.30.360(j)Mimecast Managed Migration E2E- License
INSIGHT PUBLIC SECTOR, INC.3/20/2025 82,471.95 2.30.360(j)Mimecast 365 Protect Service Renewal
JACKSON LEWIS PC 3/3/2025 70,000.00 2.30.360(g)Professional Legal Services-Scope 1
JACKSON LEWIS PC 3/3/2025 35,000.00 2.30.360(g)Professional Legal Services-Scope 2
JACKSON LEWIS PC 3/11/2025 30,000.00 2.30.360(g)Professional Legal Services-Scope 3
JARVIS FAY LLP 3/17/2025 45,000.00 2.30.360(g)Professional Legal Services-Scope 1
JARVIS FAY LLP 3/17/2025 50,000.00 2.30.360(g)Professional Legal Services-Scope2
KZSU STANFORD UNIVERSITY 3/26/2025 33,410.04 2.30.360(d)City Council Radio Broadcast Service
LN CURTIS & SONS 1/8/2025 30,000.00 2.30.360(j)NFPA PPE Inspection Program
MCCAMPBELL ANALYTICAL INC 4/4/2025 45,000.00 3/3 Laboratory services for Watershed Protection
MICROSOFT CORPORATION 6/16/2025 77,945.00 2.30.360(b)Microsoft Unified Enterprise Support
MUNICIPAL RESOURCE GROUP LLC 4/18/2025 41,000.50 2.30.360(i)Strategic Plan for Library
NAUTILUS ART STUDIO INC 3/7/2025 49,755.00 2.30.360(i)Bronze Sculpture at Baylands
NEGAR FADAEIDEHKORDI 4/17/2025 30,912.50 2.30.360(i)Teaching Artist Services
NEIGHBORS ABROAD 6/25/2025 50,000.00 2.30.360(d)Admin/Professional Services- Sister Cities
OCLC INC 5/15/2025 34,920.00 2.30.360(d)Library Catalog Services
OPTM 2/25/2025 72,896.10 4/4 Oracle Database Standard Edition
PEOPLES ASSOCIATES STRUCTURAL 2/19/2025 50,000.00 2.30.360(i)On- Call Structural and Civil Engineering Services
PRESERVATION ARTS LLC 5/30/2025 34,287.00 2.30.360(i)Refurbishing of Albuqurque Sculpture
PUMP REPAIR SERVICE COMPANY IN 4/28/2025 43,918.28 2.30.160 Ldge Lift Station Pump #1 Repair
QUALITY ASSURANCE ENGINEERING 4/16/2025 85,000.00 3457/5 On-call Soil and Materials Testing
RIDLEY MASTER 3/3/2025 85,000.00 2.30.360(g)Professional Legal Services
RINCON CONSULTANTS, INC.4/7/2025 38,025.00 2.30.360(h)635 Los Trancos Road - CEQA
RINCON CONSULTANTS, INC.4/2/2025 80,889.00 2.30.360(h)2100-2400 Geng Road CEQA
RINCON CONSULTANTS, INC.4/2/2025 39,484.00 2.30.360(h)929 Laurel Glen Drive - CEQA
SALCIDOS BACKFLOW SERVICES INC 6/19/2025 83,982.00 3525/5 Backflow Repair & Retest Services- Year 1
SAVANT SOLUTIONS INC 4/3/2025 35,040.00 2.30.360(j)Palo Alto Networks Advanced Threat Prevention
SECURITAS TECHNOLOGY CORPORATION 4/1/2025 36,125.42 2.30.360(j)Fire alarm panel replacement installation - Lot R
SECURITAS TECHNOLOGY CORPORATION 6/2/2025 83,067.68 2.30.360(j)Fire alarm panel upgrade installation- 445 Bryant & Lot S/L
SHI INTERNATIONAL CORP 4/28/2025 28,500.00 2.30.360(j)PD's 250 Net Motion licenses
SHI INTERNATIONAL CORP 5/7/2025 40,039.73 2.30.360(j)Kentrik Pro Software
STRATAGEM LLP 1/7/2025 30,000.00 2.30.360(g)Professional Legal Services
TELECOMMUNICATIONS ENG ASSOC 2/5/2025 71,208.00 2.30.360(b)PD Analog Radio Maintenance
*PAMC 2.30.360https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61990 Page 2 of 3
ATTACHMENT B
Services Contracts AwardedProfessional Services and General Services $25,000 through $85,000 per year and Public Works Contracts $85,000 through $250,000 per year
Contract Awarded To Award Date Award Amount
Bidding Exemption or
Number of Bids
Sent/Received
*PAMC 2.30.360
Description
THOMSON REUTERS - THOMSON WEST 7/1/2025 58,094.00 2.30.360(d)Legal Research Materials-West Law
TOCHI 3/17/2025 80,570.00 3/3 Public Safety Building-Electrical Work
TRANSCRIPTION PLUS LLC 3/26/2025 40,001.00 3277/12 Transcription Services
TRIPLE HS, INC.2/24/2025 42,617.00 2.30.360(i)Project Management Services
VAN DERMYDEN MAKUS LAW CORPORA 3/17/2025 50,000.00 2.30.360(g)Professional Legal Services
VANCE BROWN INC 3/12/2025 47,803.62 2.30.360b2 Installation of Signs- Baylands
VOCANTAS SOFTWARE 3/24/2025 29,260.00 2.30.360(b2)Vocantas UOC Support
WSP USA INC 6/18/2025 84,136.30 3478/3 YR1-Landfill Groundwater Monitoring
*PAMC 2.30.360https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61990 Page 3 of 3