HomeMy WebLinkAboutStaff Report 2506-4866CITY OF PALO ALTO
CITY COUNCIL
Tuesday, June 17, 2025
Council Chambers & Hybrid
5:30 PM
Agenda Item
13.Approval of Authorize the City Manager to Negotiate and Execute Eight Professional
Services Contracts for On-Call IT Project Support and supplemental staffing: Contract
C26193247A with INSPYR Solutions, C26193247B with AgreeYa Solutions, C26193247C
with TechLink Systems, C26193247D with Compunnel Software Group, C26193247E with
Progile Tech Inc, C26193247F with Omm IT Solutions, C26193247G with Infojini Inc, and
C26193247H with California Creative Solutions Inc in an Amount Not to Exceed
$1,500,000 for a Term of One Year in Fiscal Year 2026; CEQA Status – Not a Project Title
Updated, Supplemental Report added
Item No. 13. Page 1 of 1
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City Council
Supplemental Report
From: Darren Numoto, Chief Information Officer
Meeting Date: June 17, 2025
Item Number: 13
Report #:2506-4866
TITLE
Authorize the City Manager to Negotiate and Execute Eight Professional Services Contracts for
On-Call IT Project Support and supplemental staffing: Contract C26193247A with INSPYR
Solutions, C26193247B with AgreeYa Solutions, C26193247C with TechLink Systems,
C26193247D with Compunnel Software Group, C26193247E with Progile Tech Inc, C26193247F
with Omm IT Solutions, C26193247G with Infojini Inc, and C26193247H with California Creative
Solutions Inc., Each in an Amount Not-to-Exceed $1,500,000 for a Term of One Year; CEQA
Status – Not a Project
RECOMMENDATION
Staff recommends that the City Council authorize the City Manager to negotiate, approve,
and execute one-year contracts with each of the vendors above for on-call Information
Technology related services. Each vendor is not guaranteed any amount of work; the City
must approve a task order for specific projects with binding terms on schedule and price.
Each on-call contract will have a maximum not-to-exceed of $1,500,000, and the total spend
on all 14 contracts combined shall not exceed $1,500,000.
BACKGROUND
The report originally distributed contained incorrect descriptions of multiyear terms and dollar
values recommended. This supplemental report revises the title and recommendation to
clarify the intent of the item.
Upon City Council approval of the revised recommendation, staff will revise the contracts to
reflect a one-year term with four optional years. Staff will return to Council for approval in
Fiscal Year 2027 through Fiscal year 2030 to amend the contracts term based on the anticipated
needs in the future.
APPROVED BY:
Darren Numoto, Chief Information Officer