HomeMy WebLinkAboutStaff Report 2506-4865CITY OF PALO ALTO
CITY COUNCIL
Tuesday, June 17, 2025
Council Chambers & Hybrid
5:30 PM
Agenda Item
12.Approval of Authorize the City Manager to Negotiate and Execute Professional Services
Contracts for SAP Enterprise Resource System On-call Programming Services: Contract
C26193272A with 360S2G, C26193272B with Sage Group Technologies Inc, C26193272C
with Avertra Corp, C26193272D with Amick Brown LLC, C26193272E with 2iSolutions
Inc, C26193272F with the Peloton Group, C26193272G with Phoenix Business Inc,
C26193272H with EPI-USE America in an Amount Not-to-Exceed $2,000,000 for a Term
of One Year in Fiscal Year 2026; CEQA status – Not a project. Title Updated,
Supplemental Report added
Item No. 12. Page 1 of 1
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City Council
Supplemental Report
From: Darren Numoto, Chief Information Officer
Meeting Date: June 17, 2025
Item Number: 12
Report #:2506-4865
TITLE
Authorize the City Manager to Negotiate and Execute Professional Services Contracts for SAP
Enterprise Resource System On-call Programming Services: Contract C26193272A with 360S2G,
C26193272B with Sage Group Technologies Inc, C26193272C with Avertra Corp, C26193272D
with Amick Brown LLC, C26193272E with 2iSolutions Inc, C26193272F with the Peloton Group,
C26193272G with Phoenix Business Inc, C26193272H with EPI-USE America, Each in an Amount
Not-to-Exceed $2,000,000 for a Term of One Year; CEQA Status – Not a Project
RECOMMENDATION
Staff recommends that the City Council authorize the City Manager to negotiate, approve, and
execute one-year contracts with each of the vendors above for on-call SAP services. Each
vendor is not guaranteed any amount of work; the City must approve a task order for specific
projects with binding terms on schedule and price. Each on-call contract will have a maximum
not-to-exceed of $2,000,000, and the total spend on all 14 contracts combined shall not exceed
$2,000,000.
BACKGROUND
The report originally distributed contained incorrect descriptions of multiyear terms and dollar
values recommended. This supplemental report revises the title and recommendation to
clarify the intent of the item.
Upon City Council approval of the revised recommendation, staff will revise the contracts to
reflect a one-year term with four optional years. Staff will return to Council for approval in
Fiscal Year 2027 through Fiscal year 2030 to amend the contracts term based on the anticipated
needs in the future.
APPROVED BY:
Darren Numoto, Chief Information Officer