HomeMy WebLinkAboutStaff Report 2506-4864CITY OF PALO ALTO
CITY COUNCIL
Tuesday, June 17, 2025
Council Chambers & Hybrid
5:30 PM
Agenda Item
11.Approval of Authorize the City Manager to Negotiate and Execute 14 Professional
Services Contracts for GIS On-Call Services, supplemental staffing, and programming
services: C26193271A with Lynx Technologies Inc, C26193271B with Seven Tablets Inc,
C26193271C with iSpatial Techno Solutions Inc, C26193271D with Geodesy, C26193271E
with UDC, C26193271F with NV5 Geospatial Inc, C26193271G with SSP Innovations,
C26193271H with Timmons Group, C26193271I with Infojini Inc, C26193271J with
Sybyte Technologies Inc, C26193271K with 360S2G, C26193271L with Enterprise Maps,
C26193271M with Farallon Geographics, C26193271N with Arini Geographics in an
Amount Not-to-Exceed $2,000,000 for a Term of One Year in Fiscal Year 2026; CEQA
Status – Not a Project. Title Updated, Supplemental Report added
Item No. 11. Page 1 of 1
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City Council
Supplemental Report
From: Darren Numoto, Chief Information Officer
Meeting Date: June 17, 2025
Item Number: 11
Report #:2506-4864
TITLE
Authorize the City Manager to Negotiate and Execute 14 Professional Services Contracts for GIS
On-Call Services, supplemental staffing, and programming services: C26193271A with Lynx
Technologies Inc, C26193271B with Seven Tablets Inc, C26193271C with iSpatial Techno
Solutions Inc, C26193271D with Geodesy, C26193271E with UDC, C26193271F with NV5
Geospatial Inc, C26193271G with SSP Innovations, C26193271H with Timmons Group,
C26193271I with Infojini Inc, C26193271J with Sybyte Technologies Inc, C26193271K with
360S2G, C26193271L with Enterprise Maps, C26193271M with Farallon Geographics,
C26193271N with Arini Geographics, Each in an Amount Not-to-Exceed $2,000,000 for a Term
of One Year; CEQA Status – Not a Project
RECOMMENDATION
Staff recommends that the City Council authorize the City Manager to negotiate, approve, and
execute one year contracts with each of the vendors above for on-call GIS services. Each
vendor is not guaranteed any amount of work; the City must approve a task order for specific
projects with binding terms on schedule and price. Each on-call contract will have a maximum
not-to-exceed of $2,000,000, and the total spend on all 14 contracts combined shall not exceed
$2,000,000.
BACKGROUND
The report originally distributed contained incorrect descriptions of multiyear terms and dollar
values recommended. This supplemental report revises the title and recommendation to
clarify the intent of the item.
Upon City Council approval of the revised recommendation, staff will revise the contracts to
reflect a one-year term with four optional years. Staff will return to Council for approval in
Fiscal Year 2027 through Fiscal year 2030 to amend the contracts term based on the anticipated
needs in the future.
APPROVED BY:
Darren Numoto, Chief Information Officer