HomeMy WebLinkAboutStaff Report 2504-4540CITY OF PALO ALTO
CITY COUNCIL
Monday, May 05, 2025
Council Chambers & Hybrid
5:30 PM
Agenda Item
12.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending PAMC
Sections 2.04.190 and 2.04.200 to Set the Regular Meeting Time of the Finance
Committee and the Policy and Services Committee by Resolution or Ordinance
City Council
Staff Report
Report Type: CONSENT CALENDAR
Lead Department: City Clerk
Meeting Date: May 5, 2025
Report #:2504-4540
TITLE
SECOND READING: Ordinance of the Council of the City of Palo Alto Amending PAMC Sections
2.04.190 and 2.04.200 to Set the Regular Meeting Time of the Finance Committee and the
Policy and Services Committee by Resolution or Ordinance
BACKGROUND
The City Council heard this item on April 14, 2025 for a first reading and approved it on a 7-0
vote. No changes were made to the ordinance, and it is now before the City Council for a
second reading.
ATTACHMENTS
Attachment A - Ordinance of the Council of the City of Palo Alto Amending PAMC Sections
2.04.190 and 2.04.200 to Set the Regular Meeting Time of the Finance Committee and the
Policy and Services Committee by Resolution or Ordinance
APPROVED BY:
Mahealani Ah Yun, City Clerk
*NOT YET APPROVED*
129_20250304_ts24 1
Ordinance No. _____
Ordinance of the Council of the City of Palo Alto Amending PAMC Sections
2.04.190 and 2.04.200 to Set the Regular Meeting Time of the Finance
Committee and the Policy and Services Committee by Resolution or
Ordinance
The Council of the City of Palo Alto ORDAINS as follows:
SECTION 1. The City Council finds and declares as follows:
A. The City Council has two standing committees – the Committee on Finance and
the Committee on Policy and Services. PAMC section 2.04.190. The regular
meeting date, time, and place are defined in PAMC section 2.04.200. Existing law
sets the start time for regular meetings at 7 p.m for these committees. PAMC
section 2.04.200(a).
B. The City Council now desires to establish the regular meeting time of these
standing committees by resolution or ordinance instead of codifying it in PAMC
section 2.04.200.
SECTION 2. PAMC Sections 2.04.190 (Standing committees – Special committees) and
2.04.200 (Standing committee meetings) of Chapter 2.04 (Council Organization and Procedure)
of Title 2 (Adminstrative Code) are hereby amended to read as follows (strikethrough is deleted,
underlined is new text):
2.04.190 Standing committees - Special committees.
(a) Not later than the second regular council meeting in January, the mayor shall appoint two
standing committees, consisting of three members each from the members of the council. The
mayor shall appoint each council member to only one standing committee and shall appoint
the chairperson of each committee. The mayor, or the vice-mayor at the request of the mayor,
may act as an ex officio, voting member of each committee when one or more regular
committee members are absent.
(b) The standing committees shall be designated, respectively, committee on finance and
committee on policy and services, and shall meet at 7:00 p.m. in the city hall on the day as
established by Section 2.04.200.
(c) Council members may attend meetings of committees of which they are not members,
without participating in any manner, but only committee members or ex officio committee
members shall vote in committee in accordance with subsection (a) of this section.
*NOT YET APPROVED*
129_20250304_ts24 2
(d) Council members who submit matters to the council which are referred to a standing
committee may appear before the standing committee to which the referral has been made in
order to speak as proponents of the matter. Standing committee meetings during which such
referrals may be considered shall be noticed as council meetings for the purpose of enabling
the standing committee to discuss and consider the matter with a quorum of the council
present.
(e) In addition to standing committees the mayor may, subject to approval of the council,
appoint such other special committees of council members, private citizens or both as deemed
desirable and necessary to assist and advise the council in its work.
2.04.200 Standing committee meetings.
(a) Regular Meetings. Each standing committee shall meet on its designated meeting night(s)
at 7:00 p.m. at the City Hall. The policy and services committee shall meet on the second
Tuesday of each month and the finance committee shall meet on the first and third Tuesday of
each month. The meeting time for each standing committee’s regular meetings shall be set by
the City Council by ordinance or resolution. When additional meetings are necessary, the
chairperson of each committee may call a special meeting as provided in subsection (b) of this
section.
(b) Special Meetings. Special meetings of standing committees may be called by the
chairperson with the consent of a majority of the committee's members, but a special meeting
so called shall be held at City Hall, or other locations if appropriate, and forty-eight hours'
notice must be given to every council member.
SECTION 3. Environmental Review
The Council finds that this Ordinance is not a project under CEQA Guidelines Sections 15378(b)(2)
and (5) as this is an organizational change of government that will not result in direct or indirect
physical changes in the environment.
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*NOT YET APPROVED*
129_20250304_ts24 3
SECTION 4. Effective Date
This Ordinance shall be effective 31 days after adoption.
INTRODUCED:
PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
NOT PARTICIPATING:
ATTEST:
____________________________ ____________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
____________________________ ____________________________
Assistant City Attorney City Manager