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HomeMy WebLinkAboutStaff Report 2504-4516CITY OF PALO ALTO CITY COUNCIL Monday, May 05, 2025 Council Chambers & Hybrid 5:30 PM     Agenda Item     7.Approval of Minutes from April 14, 2025 and April 21, 2025 Meetings City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: May 5, 2025 Report #:2504-4516 TITLE Approval of Minutes from April 14, 2025 and April 21, 2025 Meetings RECOMMENDATION Staff recommends that the City Council review and approve the minutes. ATTACHMENTS Attachment A: April 14, 2025 Draft Action Minutes Attachment B: April 21, 2025 Draft Action Minutes APPROVED BY: Mahealani Ah Yun, City Clerk CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 4 Regular Meeting April 14, 2025 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Present Remotely: Absent: Special Orders of the Day 1. Proclamation Honoring National Public Safety Telecommunicators Week April 13-19, 2025 NO ACTION 2. Proclamation Honoring National Animal Control Officer Appreciation Week April 13-19, 2025 NO ACTION 3. Proclamation Celebrating César Chávez and Dolores Huerta NO ACTION Agenda Changes, Additions and Deletions Public Comment DRAFT ACTION MINUTES Page 2 of 4 City Council Meeting Draft Action Minutes: 04/14/2025 Council Member Questions, Comments and Announcements Consent Calendar MOTION: Councilmember Lythcott-Haims moved, seconded by Councilmember Reckdahl to approve Agenda Item Numbers 4-10. MOTION PASSED: 7-0 4. Approval of Professional Services Contract Number C25193356 with Martina Entriken in the Amount Not to Exceed $658,390 for a Preschool and Toddler Program for a Period of Five Years. CEQA Status - Not a Project. 5. Approval of Amendment No. 2 via Change Order No. 2 to Contract Number C22183580 with MP Nexlevel of California, Inc. in the Amount of $4,000,000 for a Total Not-to- Exceed Amount of $15,347,390, and Extending the Three-Year Term of the Contract for an Additional Four Months Through August 31, 2025 to Provide Substructure and Utility Trenching Construction Services for the Foothills Rebuild Wildfire Mitigation and Grid Modernization for Electrification Projects; CEQA Status: the Foothills Rebuild and Grid Modernization Project are Exempt Under CEQA Guidelines Sections 15302, 15303 and 15183 6. Approval of Contract Amendment Number 1 to Contract Number S22183286 with The Permanente Medical Group Inc in an Amount Not to Exceed $100,000 for Pre- employment and Other Occupation-Related Medical Services; CEQA Status – Not a Project. 7. Approval of Professional Services Contract No. C25191690 with InfoSend in an Amount Not to Exceed $2,344,573 to Provide Utilities Bill Print and Mailing Services for a Term of Five Years; CEQA Status - Not a Project. 8. Approval of Professional Services Contract Number C25191738 with Sedgwick Claims Management Services in an Amount Not to Exceed $612,840 for Administration of Workers Compensation Benefits through June 30, 2025; CEQA Status – Not a Project. 9. FIRST READING: Adoption of an Ordinance Setting the Regular Meeting Time of the Finance and Policy & Services Committees by Resolution or Ordinance (Palo Alto Municipal Code §§ 2.04.190 and 200); and Adoption of a Resolution Setting the Regular Meeting Times at 5:30 pm for Finance and 6:00 pm for Policy & Services; CEQA status – not a project. 10. SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter 2.32 (Sales and Use Tax) and Chapter 4.10 (Solicitors, Peddlers, Pawnbrokers, DRAFT ACTION MINUTES Page 3 of 4 City Council Meeting Draft Action Minutes: 04/14/2025 Secondhand Dealers, and Other Businesses Regulated by Police) of the Municipal Code to Delete Obsolete References to the California Board of Equalization and Replace Them with References to the California Department of Tax and Fee Administration (FIRST READING: March 24, 2025; PASSED: 6-0-1, Veenker absent) City Manager Comments Ed Shikada, City Manager Action Items 11. Review and Provide Direction on a Preferred Option for a New Parking Structure and Reserved Space for Future Affordable Housing at 375 Hamilton Avenue and Direct Staff to Pursue Preliminary Design and Environmental Review for the New Downtown Parking Garage Capital Project (PE-15007) for the Preferred Option; CEQA Status - Not a Project MOTION: Vice Mayor Veenker moved, seconded by Councilmember Stone to direct staff to proceed with preliminary design and environmental review for Option 1a, a new 274-space parking garage, featuring six levels of above-ground parking with a reserved area to allow for future construction of affordable housing on the site with separate access on Waverley Street. MOTION PASSED: 5-2, Burt, Reckdahl no 12. PUBLIC HEARING/QUASI-JUDICIAL: 70 Encina Avenue [24PLN-00095]: Adopt an Ordinance Rezoning the Subject Property and an Adjacent Vacant Parcel to Planned Community/Planned Home Zoning and Adopt the Record of Land Use Action to Demolish a Surface Parking lot and to Construct a New Three-Story, 19,035 Square Foot Building with 10 Residential Condominium Units. CEQA Status- Streamlined Review in Accordance with CEQA Guidelines Section 15183 (Comprehensive Plan Consistency). Zone District: CC (Community Commercial). MOTION: Councilmember Lu moved, seconded by Councilmember Lythcott-Haims to: 1. Consider the CEQA Guidelines section 15183 checklist analyzing the project’s consistency with the Comprehensive Plan 2030 Environmental Impact Report (SCH#2014052101); 2. Approve an Ordinance (Attachment B) rezoning the subject site from Community Commercial to Planned Community/Planned Home Zoning; and DRAFT ACTION MINUTES Page 4 of 4 City Council Meeting Draft Action Minutes: 04/14/2025 3. Approve the Record of Land Use Action (Attachment C) approving the proposed project, based on findings and subject to conditions of approval to the City Council. MOTION PASSED: 7-0 13. FIRST READING: Adoption of an Ordinance Adding New Chapter 9.75 (Fair Chance in Housing) to Title 9 (Public Peace, Morals, and Safety) of the Palo Alto Municipal Code to Limit the Use of Criminal History Information in Rental Housing Decisions. CEQA Status - Exempt Under CEQA Guidelines Section 15061(b)(3). MOTION: Councilmember Burt moved, seconded by Councilmember Reckdahl to refer this item to the Policy and Services Committee. MOTION PASSED: 7-0 Adjournment: The meeting was adjourned at 10:18 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 4 Regular Meeting April 21, 2025 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Present Remotely: Absent: Special Orders of the Day 1. Recognizing Palo Alto Youth Who Have Received The President's Volunteer Service Award (PVSA) As Certified by Youth Community Service (YCS) Between Feb 16, 2024 – Feb 15, 2025 NO ACTION 2. Signing of a Friendship City Agreement between the City of Palo Alto and Narok, Kenya in Celebration of Palo Alto‘s First Friendship City NO ACTION Agenda Changes, Additions and Deletions Public Comment Council Member Questions, Comments and Announcements DRAFT ACTION MINUTES Page 2 of 4 City Council Meeting Draft Action Minutes: 04/21/2025 Study Session 3. Semi-Annual City Council Discussion with the Independent Police Auditor (IPA) NO ACTION Consent Calendar MOTION: Councilmember Reckdahl moved, seconded by Councilmember Lu to approve Agenda Item Numbers 4-10. MOTION PASSED: 7-0 4. Approval of Minutes from April 7, 2025 Meeting 5. Approval of Contract Amendment No. 2 to Contract No. C23185922 with Kittelson & Associates, INC. to Extend Term for an Additional Year of Service Through June 30, 2026 for professional consultant services for the City's Bicycle and Pedestrian Transportation Plan Update; CEQA status - exempt under- California Senate Bill 922 (2022), codified as Public Resources Code section 21080.20. 6. Approval of Amendment Number 1 to Contract Number S22184359 With Prime Actuarial Consulting, LLC dba Bickmore Actuarial, in the Amount of $27,000, for a new Total Not-to-Exceed Contract Amount of $67,500 for Actuarial Services Related to the Workers’ Compensation and the General Liability Programs and to Extend Term for an Additional Two Years; CEQA Status – Not a Project 7. Approval of Amendment No. 1 to the Cooperative Agreement with the Association of Bay Area Governments to Construct the Horizontal Levee Pilot Project (WQ- 22001) to Reflect an Additional $2 Million in California Coastal Conservancy Grant Funds; CEQA Status – Exempt under Section 15133 8. Approval of Contract Amendment Number 2 to Contract Number C24190163 with Musson Theatrical to extend the contract time through March 2, 2026, with No Change in the Total Not-to Exceed Amount for $101,927 for the Refurbishing of the Stage Rigging System at Lucie Stern Community Theatre; CEQA status - categorically exempt. 9. Adoption of a Resolution Endorsing the Updated Safe Routes to School Consensus Statement and Approval of the Amended City/School Transportation Safety Committee Bylaws; CEQA Status – Not a Project. 10. Approval of a Surveillance Use Policy for Security Cameras in Council Chambers and Approval of Purchase of $4,886 for Security Cameras; CEQA status – not a project. DRAFT ACTION MINUTES Page 3 of 4 City Council Meeting Draft Action Minutes: 04/21/2025 City Manager Comments Ed Shikada, City Manager Action Items 11. Review and Authorize Initiation of Community Poll Number One Themes for the Cubberley Master Plan Project and Receive an Update on the Project Workplan; CEQA Status - the Master Plan will undergo CEQA review. NO ACTION 12. Approval of Professional Service Contract Number C25192988 with Lloyd Consulting Group, LLC., in the Amount Not to Exceed $160,825 to Conduct a Comprehensive Turf Study for a Period of Six Months; CEQA Status – exempt under CEQA regulations 15262 and 15306. MOTION: Councilmember Burt moved, seconded by Councilmember Lythcott-Haims to approve and authorize the City Manager or their designee to negotiate and execute a contract with a modified scope and budget not-to-exceed $160,825 with Lloyd Consulting Group, LLC, to provide a comprehensive turf study that compares synthetic, natural turf athletic fields, and additional research necessary that would focus the work involved to specifically address the need for a turf replacement decision at El Camino Park anticipated in fiscal year 2026. MOTION PASSED: 6-1, Lauing no SUBSTITUTE MOTION: Mayor Lauing moved, seconded by Councilmember Lu to direct staff to modify and narrow the scope of work and return to Council. SUBSTITUTE MOTION FAILED: 2-5, Burt, Stone, Lythcott-Haims, Reckdahl, Veenker no Adjournment: The meeting was adjourned at 10:49 P.M. DRAFT ACTION MINUTES Page 4 of 4 City Council Meeting Draft Action Minutes: 04/21/2025 ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.