HomeMy WebLinkAboutStaff Report 2504-4538CITY OF PALO ALTO
CITY COUNCIL
Monday, April 21, 2025
Council Chambers & Hybrid
5:30 PM
Agenda Item
12.Approval of Professional Service Contract Number C25192988 with Lloyd Consulting
Group, LLC., in the Amount Not to Exceed $160,825 to Conduct a Comprehensive Turf
Study for a Period of Six Months; CEQA Status – exempt under CEQA regulations 15262
and 15306. Supplemental Report added
Item No. 12. Page 1 of 2
City Council
Supplemental Report
From: Ed Shikada, City Manager
Meeting Date: April 21, 2025
Item Number: 12
Report #:2504-4538
TITLE
Approval of Professional Service Contract Number C25192988 with Lloyd Consulting Group,
LLC., in the Amount Not to Exceed $160,825 to Conduct a Comprehensive Turf Study for a
Period of Six Months; CEQA Status – exempt under CEQA regulations 15262 and 15306.
RECOMMENDATION
In addition to the recommendation for this item, staff has prepared an alternative
recommendation for City Council consideration. This alternative would focus the work involved
to specifically address the need for a turf replacement decision at El Camino Park anticipated in
fiscal year 2026. Should the City Council wish to proceed with this alternative, staff
recommends the City Council authorize the City Manager to negotiate and execute with Lloyd
Consulting Group a modified scope and budget not to exceed $160,825.
BACKGROUND
Since issuance of the original report, staff has been made aware of a variety of products that
are new or emerging onto the athletic field market. Recognizing product advancements and
availability will likely continue to change in the years ahead, a more focused scope of work may
be more valuable to the City.
As described in the staff report, the City operates three facilities with synthetic turf athletic
fields: Mayfield/Stanford Palo Alto fields (2), El Camino Park, and Cubberley field. While the turf
study is intended to inform the decision on turf replacement at El Camino Park, the current
scope is not specific to that decision. An alternative recommendation would refine the scope to
specifically focus on turf replacement at El Camino Park, and include a specific review of
products currently on the market for application at this location. Due to product advancements
and availability, this evaluation will likely need to be updated in FY 2027 in advance of a turf
replacement decision for the Cubberley field. As such, the study report will be formatted for
easy replication to the extent possible.
Item No. 12. Page 2 of 2
Should the City Council wish to pursue this direction, staff recommends that the City Manager
be authorized to negotiate with Lloyd Consulting Group to modify the scope and budget
accordingly, not to exceed the cost currently proposed.
APPROVED BY:
Ed Shikada, City Manager