Loading...
HomeMy WebLinkAboutStaff Report 2504-4492CITY OF PALO ALTO CITY COUNCIL Monday, April 21, 2025 Council Chambers & Hybrid 5:30 PM     Agenda Item     4.Approval of Minutes from April 7, 2025 Meeting City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: April 21, 2025 Report #:2504-4492 TITLE Approval of Minutes from April 7, 2025 Meeting RECOMMENDATION Staff recommends that the City Council review and approve the minutes. ATTACHMENTS Attachment A: April 7, 2025 Draft Action Minutes APPROVED BY: Mahealani Ah Yun CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 6 Regular Meeting April 7, 2025 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Present Remotely: Absent: Special Orders of the Day 1. Appointment of Candidates to the Human Relations Commission and Utilities Advisory Commission. CEQA Status – Not a project. Human Relations Commission First Round of Voting for One (1) vacancy on the Human Relations Commission with a partial term ending October 31, 2025. Sunanda Amishra: Jonake Bose: Lu Sridhar Karnam: Lythcott-Haims, Veenker, Lauing, Stone, Reckdahl, Burt Jessica Nelson: Aji Oliyide: Candidate Sridhar Karnam receiving 6 votes is appointed to a partial-term (Seat 7) expiring October 31, 2025. Utilities Advisory Commission First Round of Voting for Two (2) vacancies on the Utilities Advisory Commission with full terms ending March 31, 2028. Craig Barney: Rachel Croft (Incumbent): Lu, Reckdahl, Veenker, Lauing, Stone, Lythcott-Haims, Burt Claude Ezra: Lythcott-Haims Phil Metz (Incumbent): Lu, Reckdahl, Veenker, Lauing, Stone, Burt Olgu Tanriverdi: Barry Wolf: DRAFT ACTION MINUTES Page 2 of 6 City Council Meeting Draft Action Minutes: 04/07/2025 Candidate Rachel Croft receiving 7 votes is appointed to a full-term (Seat 1) expiring March 31, 2028. Candidate Phil Metz receiving 6 votes is appointed to a full-term (Seat 4) expiring March 31, 2028. Closed Session 2. POTENTIAL THREAT TO PUBLIC SERVICES OR FACILITIES: CRITICAL INFRASTRUCTURE INFORMATION (Review and Approval of PCI DSS Audit Report) Consultation with: Kate Murdock, City Auditor; Darren Numoto, IT Director Authority: Cal. Govt Code 54957(a) MOTION: Councilmember Lu moved, seconded by Councilmember Reckdahl to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 5:35 P.M. Council returned from Closed Session at 5:57 P.M. Mayor Lauing announced that Council received and approved the PCI Audit Report. PCI DSS Audit Report APPROVED: 7-0 Agenda Changes, Additions and Deletions Council Member Questions, Comments and Announcements Consent Calendar MOTION: Councilmember Reckdahl moved, seconded by Mayor Lauing to approve Agenda Item Numbers 3-16. MOTION PASSED: 7-0 3. Approval of Minutes from March 17, 2025 and March 24, 2025 Meetings DRAFT ACTION MINUTES Page 3 of 6 City Council Meeting Draft Action Minutes: 04/07/2025 4. Approval of a Revised Revenue Agreement with the County of Santa Clara to Enable the County to Execute an Operating Agreement with LifeMoves for Operations of Palo Alto Homekey 5. Approval of Partnership Agreement with Metropolitan Transportation Commission, in an Amount Not to Exceed $94,640 to Provide Unlimited Transit Access Available Through the Clipper BayPass Pilot Program to City of Palo Alto Employees Through December 31, 2025; CEQA Status - Not a Project. 6. Approval of Effluent Transfer Agreement Between the City of Palo Alto and the Town of Los Altos Hills; CEQA Status - Not a Project 7. Approval of Contract Amendment Number 2 to Contract Number C24189061 with Wells Fargo for Lockbox Services for a Period of One Year; CEQA Status: Not a Project 8. Approval of Contract Amendment Number 1 to Contract No. S23184191 with 3-GIS, LLC in the Amount of $132,000 for a Total Contract Not-to-Exceed Amount of $375,748, and Approving the Optional Two Year Extension of the Term Through August 14, 2027 to Provide Software Licensing and Technical Support of Services Related to Fiber-to-the- Premises (FTTP); and Authorize a Contingency Amount of $50,000 for Additional Integration Support Services if Needed. CEQA Status: Not a Project. 9. Approval of Contract Amendment No. 2 to Contract Number C21181509 with SCS Field Services in the amount of $46,203 for a New Not-to Exceed Amount of $417,012, and to Extend the Contract Through October 10, 2025, to Provide Continuous Gas Monitoring and Reporting Services for the City’s Closed Landfill; CEQA Status - Exempt Under CEQA Guidelines Section 15301 10. Approval of Construction Contract No. C25192033B with Anderson Pacific Engineering Construction, Inc. in the Amount of $9,994,970 and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that May Develop During the Project Up to a Not-to-Exceed Amount of $999,497 for the Corporation Way System Upgrades and Pump Station and West Bayshore Road Pump Station and Trunk Line Improvement Projects, Capital Improvement Program Project (SD-21000, SD-20000, SD-23000, and PO-05054), and Approval of a Budget Amendment in the Stormwater Management Fund; CEQA Status – Exempt Under CEQA Guidelines Section 15301(d), 15302(c) and Section 15303 11. Approval of a Purchase Order with Municipal Maintenance Equipment, Inc. in an Amount Not to Exceed $290,947 for the Purchase of a 14 Foot Trailer with a RapidView Closed-Circuit Television Crawler Camera System, Utilizing a Cooperative Purchase Agreement, as Part of the Storm Drainage System Replacement and Rehabilitation Capital Improvement Program Project No. SD-06101; and Approval of a Budget Amendment in the Stormwater Management Fund and Vehicle Replacement and Maintenance Fund; CEQA Status - Exempt Under Sections 10560 and 10561 DRAFT ACTION MINUTES Page 4 of 6 City Council Meeting Draft Action Minutes: 04/07/2025 12. Approval of a Purchase Order with Municipal Maintenance Equipment, Inc. in an Amount Not to Exceed $520,020 for the Purchase of a 2024 All-Electric Ford E-Transit Van with a Closed-Circuit Television Crawler Camera System, Utilizing a Cooperative Purchase Agreement, as Part of the Fiscal Year 2024 Scheduled Vehicle and Equipment Replacement Capital Improvement Project (VR-24000); CEQA Status – Exempt Under Sections 10560 and 105671 13. Approval of Three Professional Service Agreements: Contract No. C25193590A with 4Leaf, Inc., Contract No. C25193590B with CMI Contractors, Inc., and Contract No. C25193590C with Park Engineering, Inc, in the Aggregate Amount Not-to-Exceed $6 Million for a Period of Three Years for On-Call Field Inspections and Construction Management Services to Support Electric and Fiber Utilities’ Capital Improvement Projects (CIPs) Including the Grid Modernization Project; CEQA Status: Not a project. 14. Approval of Council Appointed Officers (CAO) Committee Recommendation to Approve and Authorize the CAO Committee Chair to Negotiate a New Professional Services Contract with Municipal Resources Group (MRG) for Council Appointed Officer Performance Evaluation Services and to Approve and Authorize City Manager or Designee to Execute Negotiated Contract in an Amount Not to Exceed $208,500 for a Period of up to 3 Years– CEQA Status: Not A Project 15. SECOND READING: Adoption of an Ordinance Amending Palo Alto Municipal Code (PAMC) Title 18 (Zoning) to Modify the Housing Incentive Program, Affordable Housing Incentive Program, and Retail Preservation Ordinance (Housing Element Programs 3.3A, B, and D; 3.4A-D; and 6.2A). (FIRST READING: March 3, 2025, PASSED 6-0-1, Lythcott- Haims absent) 16. SECOND READING: Ordinance Amending Various Chapters of Title 18 (Zoning) and Title 21 (Subdivisions and Other Divisions of Land) of the Palo Alto Municipal Code to Clarify Existing Regulations and to Implement Recent State Housing Laws (FIRST READING: March 17, 2025; PASSED 7-0) City Manager Comments Ed Shikada, City Manager Public Comment Action Items 18. FIRST READING: Adoption of an Ordinance Updating Palo Alto Municipal Code (PAMC) Section 18.40.250 (Lighting) of Chapter 18.40 (General Standards and Exceptions) and DRAFT ACTION MINUTES Page 5 of 6 City Council Meeting Draft Action Minutes: 04/07/2025 Amending Chapters 18.10, 18.12, 18.28, and Section 18.40.230 of Title 18 (Zoning) to Adopt New Outdoor Lighting Regulations; CEQA Status -- Exempt pursuant to CEQA Guidelines Section 15308 (Actions for Protection of the Environment). MOTION: Councilmember Stone moved, seconded by Mayor Lauing to direct staff to return to Council with an ordinance that incorporates the following changes: A) Ensure protections in the existing code are not eroded for existing outdoor lighting in all zoning districts. a. Retain the Requirements and Guidelines that the current municipal code provides to riparian ecosystems section 18.40.140. B) Require this ordinance apply to all new or replacement outdoor lighting consistent with the Planning and Transportation Commission (PTC) motion of October 30th to include: a. “Installation of new outdoor lighting, replacement of existing outdoor lighting fixtures, or changing the lighting type or system” and; b. for replacement lighting fixtures on buildings and structures, develop a hardship exception provision that would consider technical feasibility or financial burden to only apply to replacements on existing buildings and structures; and c. any existing nonconforming lighting after 10 years for residential and 5 years for nonresidential shall remain extinguished until brought into compliance with this ordinance. C) Existing luminaires that have the technical capacity to be adjusted to comply with the ordinance without a need to change the fixture should comply within two (2) years of the effective date of the ordinance (i.e: fixtures that have existing dimmers, adjustable directionality, timers, Correlated Color Temperature adjusters, motion sensors, etc.). D) Amend Section (4)(A) to include specific application of the curfew to all new, replacement, and existing outdoor luminaires. a. Citywide and Holiday lighting curfew of midnight. E) Implement the October 30th PTC motion regarding light trespass to change the light trespass from 0.5 to 0.1 foot candles at every reference throughout the ordinance. F) Incorporate into Section 1.B. Findings and Declarations, and Section 2 (a) Purpose, the Five Principles for Responsible Outdoor Lighting. One of the sections should include the full language of the principles. G) Develop an exception for special security concerns. H) Staff to return with recommendations on compliance mechanisms that would reduce the need for code enforcement – such as self-certification under business licenses, education through Utilities inserts, and potential adoption of a tool similar to Brisbane’s Good Neighbor Letter. DRAFT ACTION MINUTES Page 6 of 6 City Council Meeting Draft Action Minutes: 04/07/2025 MOTION PASSED: 7-0 17. Potential Support or Sponsorship of a Senate Bill 457 (Becker) Regarding Housing Accountability Act Reforms (Item Continued from March 24, 2025 City Council Meeting) MOTION: Councilmember Burt moved, seconded by Councilmember Reckdahl to: A. Approve a Support position on SB 457; and B. Designate the Mayor as the representative to provide testimony in support of the Bill. MOTION PASSED: 4-3, Lythcott-Haims, Veenker, Lu no Adjournment: The meeting was adjourned at 10:42 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.