HomeMy WebLinkAboutStaff Report 2502-4130CITY OF PALO ALTO
CITY COUNCIL
Monday, April 21, 2025
Council Chambers & Hybrid
5:30 PM
Agenda Item
5.Approval of Contract Amendment No. 2 to Contract No. C23185922 with Kittelson &
Associates, INC. to Extend Term for an Additional Year of Service Through June 30, 2026
for professional consultant services for the City's Bicycle and Pedestrian Transportation
Plan Update; CEQA status - exempt under- California Senate Bill 922 (2022), codified as
Public Resources Code section 21080.20.
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City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Transportation
Meeting Date: April 21, 2025
Report #:2502-4130
TITLE
Approval of Contract Amendment No. 2 to Contract No. C23185922 with Kittelson & Associates,
INC. to Extend Term for an Additional Year of Service Through June 30, 2026 for professional
consultant services for the City's Bicycle and Pedestrian Transportation Plan Update; CEQA
status - exempt under- California Senate Bill 922 (2022), codified as Public Resources Code
section 21080.20.
RECOMMENDATION
Staff recommends that City Council approve and authorize the City Manager or their designee
to execute Amendment No. 2 to Contract No. C23185922 with Kittelson & Associates, Inc. to
extend the contract term by one year through June 30, 2026 for professional consultant
services for the City's Bicycle and Pedestrian Transportation Plan Update, there is no change in
the not-to-exceed amount of $333,945.
EXECUTIVE SUMMARY
The City of Palo Alto is currently updating its 2012 Bicycle and Pedestrian Transportation Plan
(BPTP). The intent of the BPTP Update is to seek robust community feedback; reevaluate
implementation progress from previous plans to adjust recommendations for new policies,
facilities, and programs; and to determine appropriate criteria and metrics to prioritize
recommendations and network routes. Kittelson & Associates INC. (Kittelson) was selected to
assist staff with consultant services at a cost not exceeding $333,945. The City’s Office of
Transportation’s contract with Kittelson is set to expire on June 30, 2025. Extending the date by
one year provides the City and Project Team with additional time to finish the project and
compile the main deliverables: the Draft Plan and Final Plan, due in fall 2025. The BPTP Update
will introduce a revised bicycle network, leverage existing planning foundations, address
changes in context and needs since 2012, and integrate new ideas and innovations.
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BACKGROUND
The City’s existing 2012 BPTP is an important planning, policy, and implementation document
that supports efforts to improve the safety and attractiveness of walking, biking, and rolling as a
means of transportation and recreation. The intent of the BPTP Update is to seek robust
community feedback; reevaluate implementation progress from previous plans to adjust
recommendations for new policies, facilities, and programs; and to determine appropriate
criteria and metrics to prioritize recommendations and network routes. The BPTP Update will
introduce a revised bicycle network, leverage existing planning foundations, address changes in
context and needs since 2012, and integrate new ideas and innovations. The BPTP Update Draft
Plan is anticipated for fall 2025.
At the May 17, 2021 meeting, the City Council adopted a resolution supporting the City’s grant
application for the State Transportation Development Act (TDA) Article 3 Funds for the BPTP
Update project1, and on September 2021, the Metropolitan Transportation Commission (MTC)
approved of the allocation of Transportation Development Act Article 3 (TDA3)2 funds to the
City of Palo Alto in the amount of $334,852 for the purposes of updating the Bicycle and
Pedestrian Transportation Plan.
On June 19, 2023, the City Council approved a professional services contract with Kittelson &
Associates, Inc. with subconsultant Mobycon, to prepare this BPTP Update.3
On January 22, 2024, the City Council received an Informational Report introducing the project
effort, the schedule and project objectives, and the baseline conditions.4
On April 29, 2024, the City Council reviewed and discussed the vision statement, objectives, and
provided feedback on the existing conditions technical analysis.5 The existing conditions
technical analysis included information on the local Bicycle Level of Traffic Stress (LTS), safety
and collisions, major barriers, e-bike and shared micromobility, and a bike parking inventory.6
Additionally, to understand community needs and concerns, the project team hosted a series of
engagement activities in spring 2024, including a bicycle network development workshop, a
community downtown walking tour, a community bike ride, pop-ups at neighborhood events,
1 Palo Alto City Council Meeting, May 17, 2021. Item 6, Action Minutes:
https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=3426&compileOutputType=1
2 https://mtc.ca.gov/funding/regional-funding/tda-sta/bicycle-pedestrian-funds-tda-3
3 Palo Alto City Council Meeting, June 19, 2023. Consent Calendar: Approval of Professional Services Contract with Kittelson & Associates for a
Not-to-Exceed Amount of $333,945 for the Bicycle and Pedestrian Transportation Plan Update. CEQA Status: Exempt under Public Resources
Code Section 21080.20. https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=1172&compileOutputType=1
4 Palo Alto City Council Meeting, January 22, 2024. Informational Report: Bicycle and Pedestrian Transportation Plan (BPTP) Update: an active
transportation plan--Introduction & Overview, Community Engagement, Context & Baseline Conditions, and Next Steps.
https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=13335&compileOutputType=1
5 Palo Alto City Council Meeting, April 29, 2024. Study Session: Bicycle and Pedestrian Transportation Plan (BPTP) Update: Review and discuss
the vision statement, objectives, performance measures, and share and obtain feedback on the existing conditions technical analysis.
https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=15058&compileOutputType=1
6 City of Palo Alto, BPTP Update Existing Conditions Technical Analysis: https://www.cityofpaloalto.org/Departments/Transportation/Bicycling-
Walking/bikepedplan/BPTP-Update-Existing-Conditions-Analysis
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and a second series of committee and working group meetings. See the April 29, 2024 City
Council Staff Report for details on the spring 2024 engagement activities.7
In early 2025, the Project Team launched phase 3, Project Recommendations, and initiated
another series of public engagement activities to share the recommendations. This includes
meetings with the Pedestrian and Bicycle Advisory Committee (PABAC), the Planning and
Transportation Commission (PTC), the Parks and Recreation Commission (PRC), a community
workshop, an online interactive map, tabling and street-level engagement, and several focus
group meetings. The project team is seeking feedback through April 30, 2025, on the proposed
updated bicycle network and bicycle facilities, the projects, programs, policy recommendations,
and the pedestrian district guidelines and pedestrian improvements. A City Council meeting to
present and get feedback on the project recommendations is anticipated for June 2025 before
the City Council’s summer recess.
ANALYSIS
The City Office of Transportation’s contract with Kittelson is set to expire on June 30, 2025.
Extending the date by one year provides the City and Project Team with additional time to
finish the project and put together the main deliverables: the Draft Plan and Final Plan, due out
in fall 2025. The Project Team has been diligently working on the BPTP Update process, starting
with project kick-off in late 2023 through the development of the project vision and objectives,
and the existing conditions analysis in 2024 to project recommendations in early 2025. A Draft
Plan is on track for public review in the fall of 2025. The amendment will align the project
schedule so that public engagement does not occur in the summer and will provide additional
time for the Project Team to incorporate public comment into the Plan in the summer of 2025,
allowing for adoption of the Final Plan by the City Council by the end of 2025.
FISCAL/RESOURCE IMPACT
This Contract Amendment No. 2 extends the term of the contract with Kittelson for one
additional year through June 30, 2026, and maintains the current contract cost. The City is
eligible to cover project expenditures under MTC’s TDA Article 3 program and has requested
and received $334,852 in funding for the study. City staff anticipates that all eligible costs
incurred will be reimbursed through the TDA Article 3 payment reimbursement process and
have been billing MTC and receiving reimbursements on a quarterly basis. This funding is
budgeted in the FY 2025 Adopted Capital Budget in the Bicycle and Pedestrian Transportation
Plan Implementation Project (PL-04010), and no additional budgetary action is required.
7 Palo Alto City Council Special Meeting April 29, 2024. Study Session: Bicycle and Pedestrian Transportation Plan (BPTP) Update: Review and
discuss the vision statement, objectives, performance measures, and share and obtain feedback on the existing conditions technical analysis.
https://cityofpaloalto.primegov.com/api/compilemeetingattachmenthistory/historyattachment/?historyId=fcfab491-1dae-4afd-a309-
be952790121e
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STAKEHOLDER ENGAGEMENT
Phase 3 Community Engagement Activities
The current phase, Phase 3 (Present Recommended Network, Facilities, Programs & Policies)
engagement activities are planned to include a third series of committee and working group
meetings, online & street-level engagement, and a community workshop.
•Project website and interactive map. The project website can be accessed at:
https://www.cityofpaloalto.org/bikepedplan. The website will continue to be updated
with relevant material and information. An interactive map is hosted on the website
where the community can provide the feedback on the proposed bicycle network and
projects.
•Committee and Working Group Meetings. The project team will engage the following
committees and working groups at during Phase 3:
o Pedestrian and Bicycle Advisory Committee (February 4, 2025)
o City/School Transportation Safety Representatives focus group: February 2025
o Planning and Transportation Commission (February 26, 2025)
o Parks and Recreation Commission (March 25, 2025)
o City Council (June 2025)
o Internal Staff Working Group (March 2025)
•Community Workshop. The project team hosted a joint Transportation Planning
community workshop on April 2, 2025.
•Street Level Engagement: The project team will lead and participate in street level
engagement activities during Phase 3, such as tabling at local Farmer’s Markets.
Next Steps
Following public, committee, commission, working group, and City Council review and input on
the proposed draft bicycle network and facilities, Pedestrian District Guidelines, Program and
Policy Recommendations, and the project prioritization framework, the project team will assess
the feedback received and identify the network and priority projects, programs, and policies to
advance into the Draft BPTP Update Plan. The Draft Plan is anticipated for fall 2025.
ENVIRONMENTAL REVIEW
California Senate Bill 922 (2022), codified as Public Resources Code section 21080.20, exempts
active transportation plans, such as bicycle transportation plans like the BPTP Update from
environmental review under the California Environmental Quality Act (CEQA).
ATTACHMENTS
Attachment A: Kittelson & Associates, Contract C23185922 Amendment 2
APPROVED BY:
Lily Lim-Tsao, Interim Chief Transportation Official
Vers.: Aug. 5, 2019
Page 1 of 5
AMENDMENT NO. 2 TO CONTRACT NO. C23185922
BETWEEN THE CITY OF PALO ALTO AND
KITTELSON & ASSOCIATES, INC.
This Amendment No. 2 (this “Amendment”) to Contract No. C23185922 (the “Contract”
as defined below) is entered into as of March 26, 2025, by and between the CITY OF PALO ALTO,
a California chartered municipal corporation (“CITY”), and KITTELSON & ASSOCIATES, a California
corporation, located at 155 Grand Avenue, Suite 505, Oakland, CA 94612 (“CONSULTANT”). CITY
and CONSULTANT are referred to collectively as the “Parties” in this Amendment.
R E C I T A L S
A. The Contract (as defined below) was entered into by and between the Parties
hereto for the provision to update the Bicycle and Pedestrian Transportation Plan as detailed
therein.
B. The Parties now wish to amend the Contract in order to extend the term by one
year from June 30, 2025, to June 30, 2026, with no change to the compensation payable under
the Contract, as detailed herein.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions
of this Amendment, the Parties agree:
SECTION 1. Definitions. The following definitions shall apply to this Amendment:
a. Contract. The term “Contract” shall mean Contract No. C23185922
between CONSULTANT and CITY, dated June 22, 2023. as amended by:
Amendment No.1, dated November 8, 2024
b. Other Terms. Capitalized terms used and not defined in this Amendment
shall have the meanings assigned to such terms in the Contract.
SECTION 2. Section 2 “TERM” of the Contract is hereby amended to read as follows:
The term of this Agreement shall be from the date of its full execution through completion of
the Services in accordance with Exhibit B, entitled “SCHEDULE OF PERFORMANCE”, unless
terminated earlier pursuant to Section 19 (Termination) of this Agreement.
Docusign Envelope ID: A7529C49-3265-4EFF-9135-D3D9B5EBE7B7
Vers.: Aug. 5, 2019
Page 2 of 5
SECTION 3. The following exhibit(s) to the Contract is/are hereby amended or added, as
indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are
hereby incorporated in full into this Amendment and into the Contract by this reference:
b. Exhibit “B” entitled “SCHEDULE OF PERFORMANCE, AMENDMENT NO. 2”,
AMENDED, REPLACES PREVIOUS.
SECTION 4. Legal Effect. Except as modified by this Amendment, all other provisions of
the Contract, including any exhibits thereto, shall remain in full force and effect.
SECTION 5. Incorporation of Recitals. The recitals set forth above are terms of this
Amendment and are fully incorporated herein by this reference.
(SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.)
Docusign Envelope ID: A7529C49-3265-4EFF-9135-D3D9B5EBE7B7
Vers.: Aug. 5, 2019
Page 3 of 5
SIGNATURES OF THE PARTIES
IN WITNESS WHEREOF, the Parties have by their duly authorized representatives
executed this Amendment effective as of the date first above written.
CITY OF PALO ALTO
City Manager
APPROVED AS TO FORM:
City Attorney or designee
KITTELSIN & ASSOCIATES, INC.
Officer 1
By:
Name:
Title:
Officer 2
By:
Name:
Title:
Docusign Envelope ID: A7529C49-3265-4EFF-9135-D3D9B5EBE7B7
Vice President
David Mills
Larry Van Dyke
Vice President and CFO
Vers.: Aug. 5, 2019
Page 4 of 5
EXHIBIT B SCHEDULE OF PERFORMANCE AMENDMENT NO. 2
(AMENDED, REPLACES PREVIOUS) CONSULTANT shall perform the Services so as to complete each milestone within the number of days/weeks specified below. The time to complete each milestone may be increased or
decreased by mutual written agreement of the Project Managers for CONSULTANT and CITY so
long as all work is completed within the term of the Agreement. CONSULTANT shall provide a detailed schedule of work consistent with the schedule below within 2 weeks of receipt of the notice to proceed (“NTP”) from the CITY.
Milestones Completion Number of Days/Weeks (as specified below) from NTP
1. Prepare Detailed Work Plan and Strategy 6 days
2. Review Policy and Program Documents 30 days
3. Inventory Existing Facility Conditions 140 days
4. Community Outreach 375 days
5. Bicycle and Pedestrian Network Enhancements 125 days
6. Implementation and Funding Strategy 35 days
7. Bicycle and Pedestrian Plan Document 180 days
8. Project Management and Oversight 80 weeks
9. Ongoing Project Management & Oversight 104 weeks
Optional Schedule of Performance Provision for On-Call or Additional Services Agreements. (This provision only applies if checked and only applies to on-call agreements per Section 1 or
agreements with Additional Services per Section 4.)
The schedule of performance shall be as provided in the approved Task Order, as detailed in Section 1 (Scope of Services) in the case of on-call Services, or as detailed in Section 4 in the case of Additional Services, provided in all cases that the schedule of performance shall fall within the
term as provided in Section 2 (Term) of this Agreement.
Docusign Envelope ID: A7529C49-3265-4EFF-9135-D3D9B5EBE7B7