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HomeMy WebLinkAboutStaff Report 2503-4402 City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: April 7, 2025 Report #:2503-4402 TITLE Approval of Minutes from March 17, 2025 and March 24, 2025 Meetings RECOMMENDATION Staff recommends that the City Council review and approve the minutes. ATTACHMENTS Attachment A: March 17, 2025 Draft Action Minutes Attachment B: March 24, 2025 Draft Action Minutes APPROVED BY: Mahealani Ah Yun, City Clerk CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 4 Regular Meeting March 17, 2025 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Present Remotely: Absent: Special Orders of the Day 1. Recognition of Sister City Tsuchiura, Japan and Palo Alto Student Exchange Participants NO ACTION Closed Session 2. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Kiely Nose, Sandra Blanch, Nick Raisch, Tori Post, Molly Stump, Lauren Lai, Paul Harper, and Jennifer Fine) Employee Organization: Service Employees International Union, (SEIU) Local 521 Hourly Unit, Utilities Management and Professional Association of Palo Alto (UMPAPA), Palo Alto Peace Officers’ Association (PAPOA), Palo Alto Police Management Association (PMA), International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’ Association (FCA); Authority: Government Code Section 54957.6 (a) MOTION: Vice Mayor Veenker moved, seconded by Councilmember Lythcott-Haims to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 5:45 P.M. Council returned from Closed Session at 7:00 P.M. DRAFT ACTION MINUTES Page 2 of 4 City Council Meeting Draft Action Minutes: 03/17/2025 Mayor Lauing announced no reportable action. Agenda Changes, Additions and Deletions Public Comment Council Member Questions, Comments and Announcements Study Session 3. Study Session with Palo Alto Youth Council NO ACTION Consent Calendar MOTION: Councilmember Lythcott-Haims moved, seconded by Councilmember Reckdahl to approve Agenda Item Numbers 4-9. MOTION PASSED: 7-0 4. Approval of Minutes from March 3, 2025 Meeting 5. REINTRODUCED FIRST READING: Ordinance of the Council of the City of Palo Alto Amending Various Chapters of Title 18 (Zoning) and Title 21 (Subdivisions and Other Divisions of Land) of the Palo Alto Municipal Code to Clarify Existing Regulations and to Implement Recent State Land Use Laws from 2023 and Earlier, Including AB 2097. CEQA Status – Exempt Pursuant to CEQA Guidelines Section 15061(b)(3). 6. Adoption of Memorandum of Agreement with SEIU, Local 521 for a Term of Three Years Expiring December 31, 2027; CEQA Status - Not a Project 7. Approval of Professional Services Contract Number C25191558 with Life Insurance Company of North America, a wholly owned subsidiary of New York Life Insurance Company, in an Amount Not to Exceed $2,369,216 to Provide Group Life Insurance, Accidental Death and Dismemberment and Long-Term Disability to City of Palo Alto Employees for a Period of Three Years; CEQA Status - Not a Project. DRAFT ACTION MINUTES Page 3 of 4 City Council Meeting Draft Action Minutes: 03/17/2025 8. Authorization to Execute Amendment to Legal Services Agreement S23187569 with Howard Rome Martin Ridley & Master LLP dba Ridley Master to Increase Amount by $60,000 for Total Not-to-Exceed Amount of $315,000; CEQA Status – Not a Project. 9. PUBLIC HEARING / QUASI-JUDICIAL. 4335 and 4345 El Camino Real [24PLN-00153]: Applicant’s Request for Approval of a Vesting Tentative Map to Allow for a Condominium Subdivision to Create Eight Units on a 17,406 Square Foot Parcel and to Create 21 Units on a 41,370 Square Foot Parcel to Facilitate Construction of 29 New Residential Units in Five Buildings (24PLN-00152). CEQA Status: Exempt from CEQA in Accordance with CEQA Guidelines Section 15332 (In-Fill Development). City Manager Comments Ed Shikada, City Manager Action Items 10. Approval of Professional Service Contract Number C25192988 with Lloyd Consulting Group, LLC., in the Amount Not to Exceed $160,825 to Conduct a Comprehensive Turf Study for a Period of Six Months; CEQA Status – exempt under CEQA regulations 15262 and 15306. Item Removed Off Agenda AA2. Approval of the 2025 City Council Priority Objectives, as well as Committee Objectives and Workplans. CEQA Status -- Not a Project. (Item Continued from February 24, 2025 and March 10, 2025 City Council Meetings) NO ACTION AA1. Adoption of a Resolution Responding to Federal Actions MOTION: Vice Mayor Veenker moved, seconded by Councilmember Burt to approve the amended resolution with the incorporated changes discussed. MOTION PASSED: 7-0 Adjournment: The meeting was adjourned at 11:25 P.M. DRAFT ACTION MINUTES Page 4 of 4 City Council Meeting Draft Action Minutes: 03/17/2025 ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 4 Special Meeting March 24, 2025 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Present Remotely: Absent: Special Orders of the Day 1. Interview Candidates for the Boards and Commissions Spring Recruitment – Architectural Review Board, Human Relations Commission, and Utilities Advisory Commission; CEQA Status - Not a Project. MOTION: Councilmember Stone moved, seconded by Councilmember Reckdahl to allow the expiring commissioner(s) of the Architectural Review Board to remain seated on the board until new appointments are made and to reopen the Architectural Review Board recruitment for additional candidates. MOTION PASSED: 6-0-1, Veenker Absent Vice Mayor Veenker departed the meeting. Council Member Questions, Comments and Announcements Consent Calendar Councilmembers Burt, Reckdahl, Lythcott-Haims requested to pull Agenda Item Number 3. MOTION: Council Member Reckdahl moved, seconded by Council Member Burt to approve Agenda Item Numbers 2, 4-11 and to pull Agenda Item Number 3. DRAFT ACTION MINUTES Page 2 of 4 Sp. City Council Meeting Draft Action Minutes: 03/24/2025 MOTION PASSED: 6-0-1, Veenker absent 2. Approval of Minutes from March 10, 2025 Meeting 3. Nonprofit Partnership Workplan: Phased Approach 4. Approval of General Services Contract No. C25192791 with Synagro-WTT, Inc for Sludge Hauling Services for a Term of Three Years in an Amount Not to Exceed $2,584,756, for the Regional Water Quality Control Plant; CEQA Status – Not a Project 5. Approval of General Services Contract No. C25193187 with Universal Security Company in the Amount of $220,752 for Security Services at the Municipal Service Center and the Regional Water Quality Control Plant for a Period of Nine Months; CEQA status - Categorically Exempt under Sections 15301 and 15302 6. Adoption of a Resolution Authorizing MuniServices LLP, Hinderliter de Llamas & Associates, and Appropriate City Staff to Examine Sales and Use Tax Records from the California Department of Tax and Fee Administration (CDTFA); Adoption of an Ordinance Amending the Municipal Code to Update References to CDTFA; CEQA Status – Not a Project 7. Approval of Professional Services Contract C25187148 with Innovative Claims Solutions (ICS) in an Amount Not-To-Exceed Amount of $760,886 to provide Third-Party Administration of Workers’ Compensation Benefits for a Period of One Year with an Option to Renew for up to Five Years Term. CEQA status - Not a Project 8. Approval of Contract Amendment Number 2 to Contract Number C22183462 with Macias Gini & O'Connell LLP (MGO) to Add $415,071 and Extend the Term for Two Years for External Financial Audit Services; CEQA Status -- Not a Project. 9. Approval of Audit Reports for Grant Management And Utility Billing as Reviewed by Policy and Services Committee; CEQA: Not A Project 10. Approval of an Amended Funding Agreement with the Santa Clara Valley Transportation Authority (VTA) for 2016 Measure B Bicycle and Pedestrian Education and Encouragement Program Funding; CEQA status – not a project. 11. SECOND READING: Ordinance of the Council of the City of Palo Alto Creating New Chapter 10.66 (Pedestrian Only Streets and Community Streets) in Title 10 (Vehicles and Traffic) (FIRST READING: March 10, 2025 PASSED 7-0) Public Comment DRAFT ACTION MINUTES Page 3 of 4 Sp. City Council Meeting Draft Action Minutes: 03/24/2025 Agenda Changes, Additions and Deletions Vice Mayor Veenker Returned at 8:24 P.M. City Manager Comments Action Items AA1. Potential Support or Sponsorship of a Senate Bill 457 (Becker) Regarding Housing Accountability Act Reforms MOTION: Vice Mayor Veenker moved, seconded by Councilmember Lythcott-Haims to continue item to April 14th City Council Meeting. AMENDMENT: Councilmember Burt moved, seconded by Councilmember Stone to continue item to April 7th City Council Meeting for consideration of support or sponsoring of the bill. AMENDMENT PASSED: 5-2, Veenker, Lu no AMENDMENT INCORPORATED INTO THE MOTION MOTION: Vice Mayor Veenker moved, seconded by Councilmember Lythcott-Haims to continue item to April 7th City Council Meeting for consideration of support or sponsoring of the bill. MOTION PASSED: 7-0 3. Nonprofit Partnership Workplan: Phased Approach MOTION: Vice Mayor Veenker moved, seconded by Councilmember Burt to approve a phased approach to enhancing nonprofit partnerships parameters as outlined in the staff report with the following amendments: a) Only Form 990 is required for financial reporting; and b) Clarify that funds are not restricted to nonprofits serving Palo Alto residents only; and DRAFT ACTION MINUTES Page 4 of 4 Sp. City Council Meeting Draft Action Minutes: 03/24/2025 c) Funding comparable to last year plus whatever funding is added for community events. MOTION PASSED: 7-0 Adjournment: The meeting was adjourned at 10:45 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.