HomeMy WebLinkAboutStaff Report 2411-3783CITY OF PALO ALTO
CITY COUNCIL
Special Meeting
Monday, February 03, 2025
Council Chambers & Hybrid
5:30 PM
Agenda Item
4.Approval of Construction Contract No. C25191929 with Alex Kushner General Inc. in the
Amount Not-to-Exceed $390,000 for the Temporary Fire Station 4 as part of the Fire
Station 4 Replacement Capital Improvement Program project (PE-18004) and
Authorization for the City Manager or Their Designee to Negotiate and Execute Change
Orders for Related Additional but Unforeseen Work that May Develop During the Project
Up to a Not-to-Exceed Amount of $39,000; CEQA Status – Exempt Under Section 15303
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Public Works
Meeting Date: February 3, 2025
Report #:2411-3783
TITLE
Approval of Construction Contract No. C25191929 with Alex Kushner General Inc. in the
Amount Not-to-Exceed $390,000 for the Temporary Fire Station 4 as part of the Fire Station 4
Replacement Capital Improvement Program project (PE-18004) and Authorization for the City
Manager or Their Designee to Negotiate and Execute Change Orders for Related Additional but
Unforeseen Work that May Develop During the Project Up to a Not-to-Exceed Amount of
$39,000; CEQA Status – Exempt Under Section 15303
RECOMMENDATION
Staff recommends that the Council:
1.Approve and authorize the City Manager or their designee to execute Construction
Contract No. C25191929 with Alex Kushner General Inc., in the amount of $390,000 for
construction of the Temporary Fire Station 4 as part of the Fire Station 4 Replacement
Capital Improvement Program project (PE-18004); and
2.Authorize the City Manager or their designee to negotiate and execute one or more
change orders to the contract with Alex Kushner General Inc., for related additional but
unforeseen work which may develop during the project, the total value of which shall
not exceed $39,000.
BACKGROUND
In June 2014, City Council approved the 2014 Council Infrastructure Plan, which included the
replacement of Fire Station 4, located at 3600 Middlefield Road, with a new station that will
serve the immediate and future needs of the Fire Department.
In May 2022, the City contracted with Brown Reynolds Watford Architects to provide
Architectural Design Services for the Fire Station 4 Replacement project1. During the
construction of the new Fire Station 4, the station will be temporarily relocated for 24 months
to the Cubberley Community Center, at 4000 Middlefield Road, to ensure continued emergency
response to the neighborhoods served by Fire Station 4.
1 City Council, May 23, 2022; Agenda Item #2; SR #11691,
https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=81678
In March 2024, Council authorized the City Manager to execute a Purchase Order with Mobile
Modular Management Corporation in an amount not to exceed $244,850 to provide and install
a Modular Building at the Cubberley Community Center, under a two-year lease agreement to
serve as a temporary Fire Station 4 facility2.
ANALYSIS
Staff recommends approval of Contract No. C251919293 for site preparation work to install the
leased modular building; installation of a carport and equipment structure; and required utility
connections.
Solicitation Process
An Invitation for Bids for the Construction of the Temporary Fire Station 4 Project was posted
on OpenGov, the City’s eProcurement platform. The bidding period was 23 calendar days. Bids
were received from three contractors on November 21, 2024.
Table 1: Summary of invitation for Bids
Project Bid Name/Number
Construction of Temporary Fire Station 4
Project/IFB# 191929
Proposed Length of Project 91 Calendar Days
Total Days to Respond to Bid 23
Mandatory Pre-Bid Meeting November 6, 2024
Number of Companies at Pre-Bid Meeting 12
Number of Bids Received 3
Base Bid Price Range $390,000 - $774,000
Public Link to Solicitation
https://procurement.opengov.com/portal/palo-
alto-ca/projects/126269
Staff reviewed the three bids and found all three of them responsive. The bids ranged from a
low of $390,000 to a high of $774,000 and from 35% below to 29% above the engineer’s
estimate of $599,089. The bid summary is included as Attachment A.
Staff reviewed all bids submitted and recommends the lump sum base bid of $390,000
submitted by Alex Kushner General Inc. be accepted, and that Alex Kushner General Inc. be
declared the lowest responsible bidder. A change order amount of $39,000, equal to 10% of the
2 City Council, March 4, 2024; Consent Calendar #2; SR#2311-2277
https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=82718
3 Alex Kushner Construction Contract for Construction of Temporary Fire Station No. 4 Project C25191929; alex-
kushner_c25191929_cc_staff-report_1.pdf
total construction contract amount, is requested for related additional, unforeseen work which
may develop during the project, implemented via City-approved Change Order.
FISCAL/RESOURCE IMPACT
STAKEHOLDER ENGAGEMENT
ENVIRONMENTAL REVIEW
ATTACHMENTS
APPROVED BY: