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HomeMy WebLinkAboutStaff Report 2412-3853CITY OF PALO ALTO CITY COUNCIL Special Meeting Monday, December 16, 2024 Council Chambers & Hybrid 5:30 PM     Agenda Item     18.Adoption of a revised salary schedule for Limited Hourly employees to increase the maximum hourly rate for the Management Specialist classification; CEQA Status - not a project City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Human Resources Meeting Date: December 16, 2024 Report #:2412-3853 TITLE Adoption of a revised salary schedule for Limited Hourly employees to increase the maximum hourly rate for the Management Specialist classification; CEQA Status - not a project RECOMMENDATION Staff Recommends that the City Council adopt a revised salary schedule for limited hourly employees specifically increasing the maximum hourly rate that can be offered to Management Specialist classification. EXECUTIVE SUMMARY The City has undertaken substantial investment in career advancement and continuity planning to ensure critical City services and activities are supported at a high performing level now and into the future. A key component of this process is ensuring the subject matter expertise exists within critical areas of service to ensure the delivery of existing services and to train and pass on knowledge to developing internal talent. The Management Specialist classification has been and will continue to provide flexibility as needed and be utilized as a way of bringing on temporary, limited-term, highly experienced, skilled and knowledgeable individuals to take on acting roles when the City faces executive level vacancies, provide development and training to existing staff, or provide specific subject matter expertise. BACKGROUND The City of Palo Alto has a Limited Hourly Compensation plan that covers the wages and benefits associated with unrepresented hourly workers hired by the City. The Management Specialist classification is a long-standing range based hourly classification utilized for highly specialized, confidential, or management level assignments where the work is short term, temporary or sporadic in nature. Classifications within the Limited Hourly Compensation plan do not receive benefits such as medical, dental, or vision. Most limited hourly positions are not included in CalPERS pension plans unless the individual hired was already in CalPERS in which case they must limit their hours to less than 960 in any given fiscal year or be re-entered into CalPERS. ANALYSIS The salary schedule for the Management Specialist classification currently ranges from $17.69 per hour to $135.20 per hour. This classification has not had a market-based adjustment in over a decade. The proposed adjustment would increase the maximum salary to $200 per hour to align this critical classification with the current market rate for individuals at the Director, Assistant Director, and/or Division Manager level. As mentioned above, classifications within the Limited Hourly Compensation plan do not receive benefits such as medical, dental, or vision. While the City utilizes contractors and consultants, this classification and salary range will ensure the City has the ability to solicit and manage the level of subject matter expertise or direct supervision needed during vacancies in critical roles and critical projects. Increasing the salary range for the Management Specialist classification will allow the City to bring in high- level expertise when needed in a timelier manner and give the flexibility for them to manage and/or supervise as needed based on the assignment. FISCAL/RESOURCE IMPACT There is no fiscal impact to this action by Council. If/when a department submits a requisition to utilize the Management Specialist classification funding is identified in advance by the department from their existing budget to cover the costs of the position being requested. STAKEHOLDER ENGAGEMENT During the creation of workforce and continuity planning documents departments identified expected gaps/needs for high level subject matter expertise, managerial oversight, or staff development which led in part to this recommendation. City staff will post the revised salary schedule on the City’s website after Council adoption. ENVIRONMENTAL REVIEW Council action on this item is not a project as defined by CEQA because adopting a revised salary schedules and compensation plan is a continuing administrative activity. CEQA Guidelines section 15378(b)(2). ATTACHMENTS Attachment A: Limited Hourly Salary Schedule FY 2023-24 APPROVED BY: Sandra Blanch, Human Resources Director Job Code FLSA Job Title Step Effective 1/1/2023 (Min Wage)Effective upon Council Adoption (4% Increase + Target Adj)Increase upon adoption (COLA + Targeted Increase) Effective Upon Council Adoption 8/26/2023 (4% Increase +Target Adj)Audit Effective 1/1/2024 (Min Wage)Pay Period Incl. 7/1/2024 (4% Increase) 1 $25.56 $26.59 4% COLA $26.84 -$0.25 $26.84 $27.91 2 $26.90 $27.99 1% targeted $28.25 -$0.26 $28.25 $29.38 910 Non-exempt Administrative Specialist I 3 $28.32 $29.46 5% total $29.74 -$0.28 $29.74 $30.93 4 $29.81 $31.01 $31.30 -$0.29 $31.30 $32.56 5 $31.38 $32.64 $32.95 -$0.31 $32.95 $34.27 1 $30.50 $31.71 4% COLA $32.02 -$0.31 $32.02 $33.32 2 $32.10 $33.38 1% targeted $33.71 -$0.33 $33.71 $35.07 913 Non-exempt Administrative Specialist II 3 $33.79 $35.14 5% total $35.48 -$0.34 $35.48 $36.92 4 $35.57 $36.99 $37.35 -$0.36 $37.35 $38.86 5 $37.44 $38.94 $39.32 -$0.38 $39.32 $40.90 1 $25.56 $27.87 4% COLA $27.87 $0.00 $27.87 $28.98 2 $26.90 $29.34 5% targeted $29.34 $0.00 $29.34 $30.50 915 Non-exempt Assistant Park Ranger 3 $28.32 $30.88 9% total $30.88 $0.00 $30.88 $32.11 4 $29.81 $32.50 $32.50 $0.00 $32.50 $33.80 5 $31.38 $34.21 $34.21 $0.00 $34.21 $35.58 1 $23.59 $24.54 4% COLA $24.79 -$0.25 $24.79 $25.77 2 $24.83 $25.83 1% targeted $26.09 -$0.26 $26.09 $27.13 916 Non-exempt Building Service Person 3 $26.14 $27.19 5% total $27.46 -$0.27 $27.46 $28.56 4 $27.52 $28.62 $28.90 -$0.28 $28.90 $30.06 5 $28.97 $30.13 $30.42 -$0.29 $30.42 $31.64 1 $20.69 $21.53 4% COLA $21.75 -$0.22 $21.75 $22.61 2 $21.78 $22.66 1% targeted $22.89 -$0.23 $22.89 $23.80 917 Non-exempt Clerical Assistant 3 $22.93 $23.85 5% total $24.09 -$0.24 $24.09 $25.05 4 $24.14 $25.11 $25.36 -$0.25 $25.36 $26.37 5 $25.41 $26.43 $26.69 -$0.26 $26.69 $27.76 1 $17.25 $17.96 4% COLA $18.38 -$0.42 $18.38 $19.12 2 $18.16 $18.90 2.5% targeted $19.35 -$0.45 $19.35 $20.13 918 Non-exempt Custodial Aide 3 $19.12 $19.89 6.5% total $20.37 -$0.48 $20.37 $21.19 4 $20.13 $20.94 $21.44 -$0.50 $21.44 $22.31 5 $21.19 $22.04 $22.57 -$0.53 $22.57 $23.48 1 $19.57 $20.35 4% COLA $20.84 -$0.49 $20.84 $21.69 2 $20.60 $21.42 2.5% targeted $21.94 -$0.52 $21.94 $22.83 919 Non-exempt Custodial Assistant 3 $21.68 $22.55 6.5% total $23.09 -$0.54 $23.09 $24.03 4 $22.82 $23.74 $24.31 -$0.57 $24.31 $25.29 5 $24.02 $24.99 $25.59 -$0.60 $25.59 $26.62 Job Code FLSA Job Title Step Effective 1/1/2023 (Min Wage)Effective upon Council Adoption (4% Increase + Target Adj)Increase upon adoption (COLA + Targeted Increase) Effective Upon Council Adoption 8/26/2023 (4% Increase +Target Adj) Audit Effective 1/1/2024 (Min Wage)Pay Period Incl. 7/1/2024 (4% Increase) 1 $19.24 $20.49 4% COLA $20.49 $0.00 $20.49 $21.32 2 $20.25 $21.57 2.5% Targeted $21.57 $0.00 $21.57 $22.44 920 Non-exempt House Manager 3 $21.32 $22.71 6.5% total $22.71 $0.00 $22.71 $23.62 4 $22.44 $23.90 $23.90 $0.00 $23.90 $24.86 5 $23.62 $25.16 $25.16 $0.00 $25.16 $26.17 Limited Hourly Group Salary Schedule Limited Hourly Group Salary Schedule 1 $17.25 $17.96 4% COLA $18.38 -$0.42 $18.38 $19.12 2 $18.16 $18.90 2.5% Targeted $19.35 -$0.45 $19.35 $20.13 921 Non-exempt Instructor Aide 3 $19.12 $19.89 6.5% total $20.37 -$0.48 $20.37 $21.19 4 $20.13 $20.94 $21.44 -$0.50 $21.44 $22.31 5 $21.19 $22.04 $22.57 -$0.53 $22.57 $23.48 1 $24.16 $25.73 4% COLA $25.73 $0.00 $25.73 $26.77 2 $25.43 $27.08 2.5% Targeted $27.08 $0.00 $27.08 $28.18 922 Non-exempt Instructor I 3 $26.77 $28.51 6.5% total $28.51 $0.00 $28.51 $29.66 4 $28.18 $30.01 $30.01 $0.00 $30.01 $31.22 5 $29.66 $31.59 $31.59 $0.00 $31.59 $32.86 1 $29.41 $31.32 4% COLA $31.32 $0.00 $31.32 $32.58 2 $30.96 $32.97 2.5% Targeted $32.97 $0.00 $32.97 $34.29 923 Non-exempt Instructor II 3 $32.59 $34.70 6.5% total $34.70 $0.00 $34.70 $36.09 4 $34.30 $36.53 $36.53 $0.00 $36.53 $37.99 5 $36.10 $38.45 $38.45 $0.00 $38.45 $39.99 1 $33.85 $35.21 4% COLA $36.05 -$0.84 $36.05 $37.50 2 $35.63 $37.06 2.5% Targeted $37.95 -$0.89 $37.95 $39.47 982 Non-exempt Instructor III 3 $37.50 $39.01 6.5% total $39.95 -$0.94 $39.95 $41.55 4 $39.47 $41.06 $42.05 -$0.99 $42.05 $43.74 5 $41.55 $43.22 $44.26 -$1.04 $44.26 $46.04 1 $31.05 $32.30 4% COLA $32.60 -$0.30 $32.60 $33.92 2 $32.68 $34.00 1% targeted $34.32 -$0.32 $34.32 $35.70 924 Non-exempt Librarian 3 $34.40 $35.79 5% total $36.13 -$0.34 $36.13 $37.58 4 $36.21 $37.67 $38.03 -$0.36 $38.03 $39.56 5 $38.12 $39.65 $40.03 -$0.38 $40.03 $41.64 1 $23.13 $24.06 4% COLA $25.21 -$1.15 $25.21 $26.23 2 $24.35 $25.33 5% targeted $26.54 -$1.21 $26.54 $27.61 925 Non-exempt Library Clerk 3 $25.63 $26.66 9% total $27.94 -$1.28 $27.94 $29.06 4 $26.98 $28.06 $29.41 -$1.35 $29.41 $30.59 5 $28.40 $29.54 $30.96 -$1.42 $30.96 $32.20 Job Code FLSA Job Title Step Effective 1/1/2023 (Min Wage)Effective upon Council Adoption (4% Increase + Target Adj)Increase upon adoption (COLA + Targeted Increase) Effective Upon Council Adoption 8/26/2023 (4% Increase +Target Adj)Audit Effective 1/1/2024 (Min Wage)Pay Period Incl. 7/1/2024 (4% Increase) 1 $17.25 $18.82 4% COLA $18.82 $0.00 $18.82 $19.58 2 $18.16 $19.81 5% targeted $19.81 $0.00 $19.81 $20.61 930 Non-exempt Library Page 3 $19.12 $20.85 9% total $20.85 $0.00 $20.85 $21.69 4 $20.13 $21.95 $21.95 $0.00 $21.95 $22.83 5 $21.19 $23.10 $23.10 $0.00 $23.10 $24.03 1 $18.61 $19.36 4% COLA $19.82 -$0.46 $19.82 $20.62 2 $19.59 $20.38 2.5% Targeted $20.86 -$0.48 $20.86 $21.71 935 Non-exempt Maintenance Assistant 3 $20.62 $21.45 6.5% total $21.96 -$0.51 $21.96 $22.85 4 $21.71 $22.58 $23.12 -$0.54 $23.12 $24.05 5 $22.85 $23.77 $24.34 -$0.57 $24.34 $25.32 1 $18.61 $19.36 4% COLA $20.29 -$0.93 $20.29 $21.10 2 $19.59 $20.38 5% targeted $21.36 -$0.98 $21.36 $22.21 936 Non-exempt Open Space Technician 3 $20.62 $21.45 9% total $22.48 -$1.03 $22.48 $23.38 4 $21.71 $22.58 $23.66 -$1.08 $23.66 $24.61 5 $22.85 $23.77 $24.91 -$1.14 $24.91 $25.91 Limited Hourly Group Salary Schedule 1 $23.13 $24.06 4% COLA $24.28 -$0.22 $24.28 $25.27 2 $24.35 $25.33 1% targeted $25.56 -$0.23 $25.56 $26.60 937 Non-exempt Print Shop Assistant 3 $25.63 $26.66 5% total $26.91 -$0.25 $26.91 $28.00 4 $26.98 $28.06 $28.33 -$0.27 $28.33 $29.47 5 $28.40 $29.54 $29.82 -$0.28 $29.82 $31.02 1 $33.46 $35.12 4% COLA $35.12 $0.00 $35.12 $36.55 2 $35.22 $36.97 1% targeted $36.97 $0.00 $36.97 $38.47 938 Non-exempt Project Construction Inspector 3 $37.07 $38.92 5% total $38.92 $0.00 $38.92 $40.49 4 $39.02 $40.97 $40.97 $0.00 $40.97 $42.62 5 $41.07 $43.13 $43.13 $0.00 $43.13 $44.86 1 $25.56 $26.59 4% COLA $26.84 -$0.25 $26.84 $27.91 2 $26.90 $27.99 1% targeted $28.25 -$0.26 $28.25 $29.38 939 Non-exempt Project Specialist 3 $28.32 $29.46 5% total $29.74 -$0.28 $29.74 $30.93 4 $29.81 $31.01 $31.30 -$0.29 $31.30 $32.56 5 $31.38 $32.64 $32.95 -$0.31 $32.95 $34.27 Job Code FLSA Job Title Step Effective 1/1/2023 (Min Wage)Effective upon Council Adoption (4% Increase + Target Adj) Increase upon adoption (COLA + Targeted Increase) Effective Upon Council Adoption 8/26/2023 (4% Increase +Target Adj)Audit Effective 1/1/2024 (Min Wage)Pay Period Incl. 7/1/2024 (4% Increase) 1 $17.25 $18.38 4% COLA $18.38 $0.00 $18.38 $19.12 2 $18.16 $19.35 2.5% Targeted $19.35 $0.00 $19.35 $20.13 941 Non-exempt Recreation Leader I 3 $19.12 $20.37 6.5% total $20.37 $0.00 $20.37 $21.19 4 $20.13 $21.44 $21.44 $0.00 $21.44 $22.31 5 $21.19 $22.57 $22.57 $0.00 $22.57 $23.48 1 $19.12 $20.37 4% COLA $20.37 $0.00 $20.37 $21.19 2 $20.13 $21.44 2.5% Targeted $21.44 $0.00 $21.44 $22.31 942 Non-exempt Recreation Leader II 3 $21.19 $22.57 6.5% total $22.57 $0.00 $22.57 $23.48 4 $22.31 $23.76 $23.76 $0.00 $23.76 $24.72 5 $23.48 $25.01 $25.01 $0.00 $25.01 $26.02 1 $21.19 $22.57 4% COLA $22.57 $0.00 $22.57 $23.48 2 $22.31 $23.76 2.5% Targeted $23.76 $0.00 $23.76 $24.72 943 Non-exempt Recreation Leader III 3 $23.48 $25.01 6.5% total $25.01 $0.00 $25.01 $26.02 4 $24.72 $26.33 $26.33 $0.00 $26.33 $27.39 5 $26.02 $27.72 $27.72 $0.00 $27.72 $28.83 1 $18.51 $19.25 4% COLA $19.71 -$0.46 $19.71 $20.49 2 $19.48 $20.26 2.5% Targeted $20.75 -$0.49 $20.75 $21.57 948 Non-exempt Stock Clerk 3 $20.50 $21.33 6.5% total $21.84 -$0.51 $21.84 $22.71 4 $21.58 $22.45 $22.99 -$0.54 $22.99 $23.91 5 $22.72 $23.63 $24.20 -$0.57 $24.20 $25.17 1 $20.69 $21.53 4% COLA $21.75 -$0.22 $21.75 $22.61 2 $21.78 $22.66 1% targeted $22.89 -$0.23 $22.89 $23.80 950 Non-exempt Technical Specialist 3 $22.93 $23.85 5% total $24.09 -$0.24 $24.09 $25.05 4 $24.14 $25.11 $25.36 -$0.25 $25.36 $26.37 5 $25.41 $26.43 $26.69 -$0.26 $26.69 $27.76 1 $17.25 $17.96 4% COLA $18.38 -$0.42 $18.38 $19.12 2 $18.16 $18.90 2.5% Targeted $19.35 -$0.45 $19.35 $20.13 954 Non-exempt Arts & Science Aide 3 $19.12 $19.89 6.5% total $20.37 -$0.48 $20.37 $21.19 4 $20.13 $20.94 $21.44 -$0.50 $21.44 $22.31 5 $21.19 $22.04 $22.57 -$0.53 $22.57 $23.48 Limited Hourly Group Salary Schedule 1 $24.16 $25.37 4% COLA $25.73 -$0.36 $25.73 $26.77 2 $25.43 $26.70 2.5% Targeted $27.08 -$0.38 $27.08 $28.18 951 Non-exempt Arts & Science Professional I 3 $26.77 $28.11 6.5% total $28.51 -$0.40 $28.51 $29.66 4 $28.18 $29.59 $30.01 -$0.42 $30.01 $31.22 5 $29.66 $31.15 $31.59 -$0.44 $31.59 $32.86 Job Code FLSA Job Title Step Effective 1/1/2023 (Min Wage)Effective upon Council Adoption (4% Increase + Target Adj) Increase upon adoption (COLA + Targeted Increase) Effective Upon Council Adoption 8/26/2023 (4% Increase +Target Adj) Audit Effective 1/1/2024 (Min Wage)Pay Period Incl. 7/1/2024 (4% Increase) 1 $29.41 $30.59 4% COLA $31.32 -$0.73 $31.32 $32.58 2 $30.96 $32.20 2.5% Targeted $32.97 -$0.77 $32.97 $34.29 952 Non-exempt Arts & Science Professional II 3 $32.59 $33.89 6.5% total $34.70 -$0.81 $34.70 $36.09 4 $34.30 $35.67 $36.53 -$0.86 $36.53 $37.99 5 $36.10 $37.55 $38.45 -$0.90 $38.45 $39.99 1 $33.85 $35.21 4% COLA $36.05 -$0.84 $36.05 $37.50 2 $35.63 $37.06 2.5% Targeted $37.95 -$0.89 $37.95 $39.47 983 Non-exempt Arts & Science Professional III 3 $37.50 $39.01 6.5% total $39.95 -$0.94 $39.95 $41.55 4 $39.47 $41.06 $42.05 -$0.99 $42.05 $43.74 5 $41.55 $43.22 $44.26 -$1.04 $44.26 $46.04 1 $17.32 $18.01 4% COLA $18.45 -$0.44 $18.45 $19.19 2 $18.23 $18.96 2.5% Targeted $19.42 -$0.46 $19.42 $20.20 953 Non-exempt Arts & Science Technician 3 $19.19 $19.96 6.5% total $20.44 -$0.48 $20.44 $21.26 4 $20.20 $21.01 $21.52 -$0.51 $21.52 $22.38 5 $21.26 $22.12 $22.65 -$0.53 $22.65 $23.56 1 $25.56 $26.59 4% COLA $27.22 -$0.63 $27.22 $28.31 2 $26.90 $27.99 2.5% Targeted $28.65 -$0.66 $28.65 $29.80 955 Non-exempt Zoological Assistant 3 $28.32 $29.46 6.5% total $30.16 -$0.70 $30.16 $31.37 4 $29.81 $31.01 $31.75 -$0.74 $31.75 $33.02 5 $31.38 $32.64 $33.42 -$0.78 $33.42 $34.76 1 4% COLA 2 960 Non-exempt Police Reserve I 3 $53.50 $55.64 $0.00 4 5 1 4% COLA 2 961 Non-exempt Police Reserve II 3 $47.95 $49.87 $0.00 4 5 1 $18.61 $19.36 4% COLA $19.36 $0.00 $19.36 $20.14 2 $19.59 $20.38 $20.38 $0.00 $20.38 $21.20 962 Non-exempt Technician I 3 $20.62 $21.45 $21.45 $0.00 $21.45 $22.32 4 $21.71 $22.58 $22.58 $0.00 $22.58 $23.49 5 $22.85 $23.77 $23.77 $0.00 $23.77 $24.73 $49.87 $51.87 $55.64 $57.87 Limited Hourly Group Salary Schedule $55.64 $49.87