HomeMy WebLinkAboutStaff Report 2405-3043CITY OF PALO ALTO
CITY COUNCIL
Special Meeting
Monday, December 16, 2024
Council Chambers & Hybrid
5:30 PM
Agenda Item
28.Semiannual Update on the Status of Capital Improvement Program Projects; CEQA
Status – Not a Project
City Council
Staff Report
From: City Manager
Report Type: INFORMATION REPORTS
Lead Department: Public Works
Meeting Date: December 16, 2024
Report #:2405-3043
TITLE
Semiannual Update on the Status of Capital Improvement Program Projects; CEQA Status – Not
a Project
RECOMMENDATION
This report is provided for information only and requires no Council action.
EXECUTIVE SUMMARY
The City Council and Palo Alto community can be proud of the City’s capital improvement
program (CIP). The CIP represents major investments in infrastructure functionality and
sustainability, funded largely through the 2014 Council Infrastructure Plan as well as utility rates
and various other sources. The 2024-2028 five-year CIP totaled $1.2 billion for 209 projects
as reviewed by the Council in its adoption of the FY 2024 Capital Budget. Since July 2016, the
City of Palo Alto has completed 101 individual community-serving projects totaling over $406
million in improvements. A summary of all completed CIP projects is provided at the end of
Attachment A.
The CIP also represents a major effort for much of the City workforce. The following table
summarizes the status of all projects for the six-month period of January to June 2024.
One Time CIP's
CIP Workgroup Recurring CIPs
Pre-Design Design Procurement Construction Completed
Airport 0 0 3 2 1 0
Buildings and Facilities 10 4 10 0 11 0
Electric 9 2 10 0 6 0
Fiber Optic 2 0 2 0 0 0
Gas 4 0 1 0 1 0
Parks and Open Space 9 5 5 0 5 1
Stormwater Management 2 0 3 0 3 0
Streets and Sidewalks 8 0 3 0 0 0
Traffic and Transportation 5 1 5 1 2 1
Wastewater Collection 4 0 0 0 0 1
Wastewater Treatment 1 2 3 0 3 1
Water 7 1 1 0 2 1
Subtotals 61 15 46 3 34 5
Totals 164
BACKGROUND
This report provides Council with an update on the status of capital improvement program (CIP)
projects, with detailed and useful information for the Council and public regarding general fund
and enterprise fund projects that appear on Council agendas and will be visible throughout the
community. The report does not include Internal Service Funds projects (Information
Technology and Vehicle).
ANALYSIS
Project Update Organization
The City of Palo Alto has a robust capital improvement program, and many individual projects
are in progress at any given time. The 2024-2028 five-year CIP totaled $1.2 billion for 209
projects as reviewed by the Council as part of the adoption of the FY 2024 Capital Budget. The
attached CIP project tables are intended to provide Council with a quick overview of each
project, including budgetary information, the anticipated completion date, a brief description of
the project scope, the status of the project, and upcoming activities including Council actions.
Also included in the report is a list of all completed projects since the introduction of the
Infrastructure Management System.
Major/Significant Projects Summary
The 2014 Council Infrastructure Plan is a major focus of staff’s capital improvement program
efforts and ties to several 2024 City Council Priorities and related objectives. The following table
details the Total Project Budget and Total Actual Expenses through June 30, 2024, for the
Infrastructure Plan projects. Please note that the project updates in the Council Infrastructure
Plan table are current as of the publication of this report, while the attached comprehensive
project updates include June 30, 2024 status information.
Council
Infrastructure
Plan Projects
CIP
Number Project Update
Total Project
Budget
Total Actual
Expenses*
New Public Safety
Building
PE-15001 Construction is finishing up with
completion expected in winter 2025.
Phased staff move-in is expected in
January 2025, following December 2024
issuance of a Temporary Certificate of
Occupancy.
$118,137,997 $113,275,793
Bicycle and
Pedestrian
Transportation
Implementation
Plan
PL-04010 This project funds the Bicycle and Pedestrian
Transportation Plan Update, which has
kicked off recently and is slated to take
approximately 18 months to complete. This
project also funds the implementation of
various bicycle and pedestrian projects.
$15,293,904 $211,611
New Downtown
Parking Garage
PE-15007 Council directed staff to look at the feasibility
of partnering with a private entity to develop
new parking using downtown in-lieu parking
fees in conjunction with housing or other
uses, including the use of City surface lots or
privately held parcels. Council gave direction
to staff in December 2023 to advance the
project in conjunction with advancement of
affordable housing in the Downtown area. A
design contract for the garage was approved
on Council’s December 2, 2024 consent
agenda.
$7,488,918 $1,440,311
New California
Avenue Area
Parking Garage
PE-18000 Completed (final punch list items in progress)$50,213,486 $49,442,821
Charleston
Arastradero
Corridor Project
PE-13011 Completed $20,645,491 $20,645,491
Fire Station 3
Replacement
PE-15003 Completed $10,598,580 $10,598,580
Highway 101
Pedestrian/Bicycle
Overpass Project
PE-11011 Completed $23,734,218 $23,734,218
Fire Station 4
Replacement
PE-18004 Project is going through building permit
review. Staff is completed a pre-qualification
process, with construction bidding
anticipated in early 2025.
$15,329,846 $1,860,907
Byxbee Park
Completion
PE-18006 On hold pending completion of Baylands
Comprehensive Conservation Plan.
$3,699,189 $368,192
Downtown
Automated
Parking Guidance
Systems
PL-15002 Council approved a design build contract in
May 2023. Construction is underway and
expected to be completed in spring 2025.
$5,197,833 $1,658,417
*Total actual expenses through June 30, 2024
Current Council Infrastructure Plan project schedules can be found at
https://www.infrastructure.cityofpaloalto.org/
Key considerations for the information presented in the project update tables include:
•Project status information is current as of June 30, 2024.
•The individual project tables align with the Capital Improvement Fund categories in the
Fiscal Year 2024-2028 capital budget: Buildings and Facilities, Parks and Open Space,
Streets and Sidewalks, and Traffic and Transportation.
•Enterprise Fund projects follow the order of their respective Fund in the capital budget.
•Department Technology Upgrades and Improvements projects and Cubberley Property
Infrastructure Fund projects are included in the Buildings and Facilities table.
•Additional project information is available in the Fiscal Year 2024-2028 capital budget.
•Each project table is divided into a section for one-time projects and a section for
recurring projects that have ongoing annual funding.
•Budgetary figures include staff oversight costs for projects to which staff costs have
been allocated.
•The table of completed projects, located at the end of Attachment A, provides a
summary of all CIP projects completed since the Biannual CIP updates to council began
in 2016.
Completed Projects
There were five completed one-time projects in the second half of Fiscal Year 2024 (January
through June 2024).
•Baylands Nature Preserve Entrance Gate (OS-24000)
•Charleston Arastradero Corridor Project (PE-13011)
•Wastewater Collection System Rehabilitation Augmentation Project 31 (WC-19001)
•Primary Sedimentation Tank Rehabilitation (WQ-14003)
•Water Regulation Station Improvements (WS-07000)
One-time projects do not include the significant amount of annual work completed under
ongoing recurring projects, such as streets and sidewalks repairs, parking lot maintenance,
roofing replacements, and regular maintenance of Utilities assets.
Below are some photos of completed projects:
Charleston Arastradero Corridor Project (PE-13011)
Primary Sedimentation Tank Rehabilitation (WQ-14003)
Wastewater Collection System Rehabilitation Augmentation Project 31 (WC-19001)
One-Time Projects Under Construction
The 34 projects that are currently underway include the following:
Capital Improvement Fund (general fund):
• Baylands Boardwalk Piling Repair (PE-24000)
•Boulware Park Improvements (PE-17005)
•Cameron Park Improvements (PG-14002)
•Churchill Avenue/Alma Street Railroad Crossing Safety Improvements (PL-20000)
•City Facilities Assessment and Record Plan Management System (PE-20002)
•Civic Center Fire Life Safety Upgrades (PE-18016)
•Civic Center Waterproofing Study and Repairs (PE-15020)
•Cubberley Field Restroom (CB-17002)
•Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collection
Equipment (PL-15002)
•Homekey Facilities (PE-24005)
•JMZ Renovation (AC-18001)
•Library Automated Material Handling (LB-21000)
•Lucie Stern Community Theatre Stage Rigging System Refurbishment (AC-24000)
•New Public Safety Building (PE-15001)
•Performing Arts Venues Seat Replacement (AC-18000)
•Ramos Park Improvements (PG-14000)
•Rinconada Park Improvements (PE-08001)
•Roth Building Rehabilitation Phase 1 (PF-23001)
Airport Fund:
• Airport Layout Plan (AP-21000)
Electric Fund:
• Colorado Distribution Feeder Outlet Replacement (EL-22002)
•Inter Substation Line Protection Relay (EL-17005)
•Foothills Rebuild Fire Mitigation (EL-21001)
•Hanover Substation Improvement (EL-24001)
•Smart Grid Technology Installation (EL-11014)
•Substation Physical Security (EL-16003)
Gas Fund:
•Gas Main Replacement Project 24 (GS-14003)
Stormwater Management Fund:
• East Meadow Drive System Upgrades (SD-22000)
• East Meadow Circle Connection to Adobe Creek Pump Station (SD-26000)
• Trash Capture Device Installation (SD-22002)
Wastewater Treatment Fund:
• Joint Intercepting Sewer Rehabilitation (Phase 1) (WQ-24000)
• Plant Master Plan (WQ-10001)
• Secondary Treatment Upgrades (WQ-19001)
Water Fund:
•Water Main Replacement Project 29(WS-15002)
•Water Tank Seismic System Upgrades (WS-09000)
As described above for completed projects, the list of projects under construction does not
include work currently being conducted under recurring CIP projects.
Below are some photos of projects under construction:
New Public Safety Building (PE-15001)
Capital Improvements of Note Implemented by Other Agencies
El Camino Real:
El Camino Real (State Highway 82) is maintained by Caltrans. Pavement Condition Index
scores for El Camino Real are significantly lower than the average for Palo Alto streets. Staff
has been communicating with Caltrans about the plans to repave El Camino Real in
Mountain View, Los Altos, and Palo Alto. Related work to address ADA updates/shoulder
and sidewalk work at different points along El Camino Real has been completed with
temporary parking and shoulder closures in effect. Roadway repaving construction began in
early September 2024 and is anticipated to be completed in early 2025.
FISCAL/RESOURCE IMPACT
Funding for the projects discussed in this report was appropriated in the Fiscal Year 2024
Adopted Capital Budget and reviewed for the 2024-2028 Five-Year CIP.
STAKEHOLDER ENGAGEMENT
This report was coordinated with internal City staff in the Administrative Services, Community
Services, Office of Transportation, Public Works, and Utilities Departments. Stakeholder
engagement is conducted separately for each project.
ENVIRONMENTAL REVIEW
This report is exempt from the California Environmental Quality Act (CEQA) as it is an
informational report to Council. CEQA compliance is reviewed separately for each capital
project.
ATTACHMENTS
Attachment A: Semiannual Update on the Status of Capital Improvement Program Projects
APPROVED BY:
Brad Eggleston, Director Public Works/City Engineer
ATTACHMENT A
Semiannual Update on the Status of Capital Improvement Program Projects
Capital Improvement Fund CIP Projects
Buildings and Facilities Projects
Parks and Open Space Projects
Streets and Sidewalks Projects
Traffic and Transportation Projects
Enterprise Fund CIP Projects
Airport Projects
Electric Projects
Fiber Optics Projects
Gas Projects
Stormwater Management Projects
Wastewater Collection Projects
Wastewater Treatment Projects
Water Projects
List of Completed Projects
Buildings and Facilities Projects Status as of June 2024
One‐Time Projects
Animal Shelter
Renovation
(PE‐19002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$2,921,108 $5,981,221 Public Works Design TBD
Project Status: This project installs interim facility improvements to the Animal Shelter that accompany the
agreement for operation of the shelter by Pets In Need (PIN) approved by City Council in November 2018. The
medical area upgrades and the modular office building are complete. The new kennel addition has been submitted
for building permit. Project was placed on hold following receipt of PIN’s letter providing one‐year notification of
termination of the agreement between PIN and the City. Public Works and Community Service Department staff
are reviewing the project while negotiations continue on a new agreement. A new five‐year agreement was
approved by Council in March 2024. Discussions with PIN and City staff regarding capital projects will start in
summer 2024.City
Baylands Boardwalk Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Piling Repair $182,854 $276,461 Public Works Construction Winter 2025
(PE‐24000)Project Status: This project provides funding for the identification and implementation of a long‐term solution to
damage caused by aquatic borers to The Lucy Evans Baylands Interpretive Center’s boardwalk. The project
received permits from the San Francisco Bay Regional Water Quality Control Board, Bay Conservation and
Development Commission, United States Fish and Wildlife Services, and United States Army Corps of Engineers.
The project was issued to bid in April 2024 and Council approved a construction contract in June 2024. Due to the
biological restrictions, project construction will occur outside of the Ridgeway’s rail nesting season between
September 1, 2024 and January 31, 2025.
City Facilities
Assessment and
Record Plan
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$288,961 $333,134 Public Works Construction Summer 2024
Project Status: The Kitchell Report in 2008 summarized the last City‐wide facility condition assessment. A new
facility condition assessment is warranted per the City’s APWA reaccreditation requirements. All City facilities will
Buildings and Facilities Projects – Page 1 of 12
Buildings and Facilities Projects Status as of June 2024
Management
System
(PE‐20002)
be assessed to bring current the “catch‐up” and “keep up” costs. In addition, an electrification assessment will be
included to help the City reach its sustainability goals for 2030. Council awarded the contract in April 2022. All City
facilities have been assessed for the Condition and Electrification assessments. The data is currently being
evaluated in the new Capital Predictor software to generate reports detailing the current “catch‐up” and “keep
up” costs, while staff continues to evaluate the draft reports. A detailed list of buildings for electrification is being
analyzed to determine prioritization for replacements. The project is 98% complete and staff are evaluating the
final reports. An Electronic Records Management System will be implemented through TE‐13004 utilizing
Laserfiche as the sole repository for Public Works.
City Hall Space
Planning
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$52,615 $650,907 Public Works Design Winter 2024
(PE‐19000)Project Status: This project involves space planning to determine future workgroup space needs and programming
for the City Hall office building focused primarily on the areas that will be vacated once the new Public Safety
Building is complete and occupied. The project will include preliminary design of the space following the initial
feasibility phase. Staff anticipates entering into a contract for initial space planning services in fall 2024.
Civic Center Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Electrical Upgrade
& EV Charger
Installation
$656,289 $2,141,929 Public Works Design Spring 2025
Project Status: This project installed EV chargers in existing downtown garages and will replace the aging Civic
Center electrical switchgear and motor control centers. EV charger construction at the Civic Center, Bryant Street
garage and Webster Street garage was completed in December 2021. A contract was awarded in June 2021 for
the design of the Civic Center switchgear replacement and is currently at the 90 percent design stage. Lead times
on switch gear are now taking 12 months, so the project completion date has been extended. The structural
analysis design of the switchgear area and its permit set were completed in winter 2024.
(PE‐17010)
Buildings and Facilities Projects – Page 2 of 12
Buildings and Facilities Projects Status as of June 2024
Civic Center Fire
Life Safety
Upgrades
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$904,269 $1,031,443 Public Works Construction Fall 2024
(PE‐18016)Project Status: This project will assess, update, and replace the Civic Center fire alarm system. The fire life safety
system is approaching the end of its useful life. The fire alarm panel and associated equipment need an upgrade
to meet current code requirements. The award of a design‐build contract was approved by Council in June 2021.
Construction in the main tower areas is nearly complete. The ground floor and the garage levels are yet to be
completed. The project completion date has been extended to fall 2024 due to ongoing testing issues.
Civic Center Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Waterproofing
Study and Repairs
(PE‐15020)
$798,460 $1,153,021 Public Works Construction Fall 2025
Project Status: This project includes a condition assessment of the Civic Center plaza deck structural system. In
2016, RDH Building Science, Inc. determined that the expansion joint on the plaza could be repaired and that
replacing the waterproof coatings on the inside of the plaza perimeter planter boxes was needed. Repair of the
waterproofing joint in front of City Hall was completed in winter 2023. Staff will start procurement for a design
contract in fall 2024 focused on the repair of the perimeter planter boxes.
Cubberley Gym Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
HVAC Replacement $0
(CB‐24000)
$809,297 Public Works Design Spring 2026
Project Status: The existing heating system in Cubberley Gyms A & B is original to the building, which was
constructed in the mid‐1950s. The system is currently not functioning because multiple leaks have developed in
the steel hot water piping, which is in the walls and under the floor. These leaks contributed (in addition to a
domestic water main supply leak) to significant water damage in the walls, floors, and crawl spaces of the gyms.
Asbestos and mold were remediated from the under‐floor crawl space. All the old heating units and piping were
removed from the ceilings in both gyms. The next step is to hire a consultant to create design drawings for a new
heating system. Due to staff workload constraints, design will begin in early FY 2025.
Buildings and Facilities Projects – Page 3 of 12
Buildings and Facilities Projects Status as of June 2024
Electrification of
City Facilities
(PE‐24001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$204,162 $1,017,599 Public Works Pre‐Design Fall 2030
Project Status: This project will evaluate feasibility, prepare designs, and implement construction for the
electrification of fossil fuel consuming building systems in coordination with the Building Systems Improvements
project (PF‐01003). The City Facility Electrification assessment report will act as a workplan to implement the
electrification of City facilities. An RFP for an on‐call task order consultant for all City facilities requiring
electrification will be issued in fall 2024. Facilities will be electrified in order by priorities set by the Electrification
Assessment to facilitate reaching the S/CAP goals.
Fire Station 4
Replacement
(PE‐18004)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$1,860,907 $15,329,842 Public Works Design Winter 2026
Project Status: This project will replace Fire Station #4 at the corner of Middlefield Road and East Meadow Drive.
The design consultant has completed design development and received Planning approval for the project in
November 2023. A construction management contract was awarded in December 2023. Project has been
submitted for building permit review, and Architect is preparing resubmittal. CityStaff is preparing to solicit for
pre‐qualification bids later this summer with a construction bid anticipated in fall 2024. City will submit the
temporary station project for building permit review in summer 2024.
Fire Training Facility Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Replacement $459 $55,293 Fire Department Pre‐Design Summer 2026
(FD‐24000)Project Status: This project will identify an appropriate site and construct a new fire training facility in Palo Alto.
This will be the first City‐owned and City‐maintained permanent fire training facility, and it will allow training to
be conducted within City limits and therefore reduce the downtime associated with the need for staff to travel for
training and when responding to calls.
Buildings and Facilities Projects – Page 4 of 12
Buildings and Facilities Projects Status as of June 2024
Homekey Facilities Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
(PE‐24005)$2,218,979 $4,500,000 Public Works Construction Spring 2025
Project Status: This project involves relocating the City of Palo Alto (City) GreenWaste facility from its current site
on one portion of 1237 San Antonio Road to the rear portion of the same site as a result of adding the Homekey
Palo Alto interim housing shelter. Homekey Palo Alto will be operated by LifeMoves who will provide intensive,
customized case management for clients including counseling, employment and housing search services with the
goal of paving a dignified path to self‐sufficiency. Devcon Construction began construction in October 2023. Site
excavation, grading and underground utility infrastructure work has been completed. Building utilities, curb
pouring, concrete form work and rebar placement for the building foundation is currently in progress.
Construction is anticipated to be completed in early 2025.
JMZ Renovation Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
(AC‐18001)$4,172,284 $4,966,603 Community Services Construction Summer 2025
Project Status: This project provides for the temporary relocation of the Junior Museum and Zoo and the
construction of a new facility and exhibits. The California Dinosaur Garden exhibit, which is partially funded by a
reimbursable federal grant, was opened with a special ribbon cutting ceremony in October 2023. Funds associated
with the grant are expended against the project until reimbursements are made. Reimbursement has been
submitted and expected in the first quarter of FY 2025. A portion of the CIP was extended through FY 2025 to
complete the list of remediations and equipment not purchased in FY 2024 due to staffing shortages. Completion
is expected in July 2025.
Library Automated Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Material Handling $205,811 $1,085,100 Public Works Construction Winter 2025
(LB‐21000)Project Status: This project is to provide the design and construction of three new Automated Material Handling
(AMH) Systems for the College Terrace, Children’s, and Downtown Libraries. Due to space constraints and limited
functionality, only the Children’s Library installation will be proceeding. AMH systems efficiently sort returned
Buildings and Facilities Projects – Page 5 of 12
Buildings and Facilities Projects Status as of June 2024
library materials based on the Radio Frequency Identification Devices (RFID) on the materials. Building permit has
been issued. Project will be out to bid in summer 2024, and construction contract award is anticipated for fall
2024.
Lucie Stern Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Community Theatre $28,548 $2,756,854 Public Works Pre‐Design Fall 2026
Mechanical
Equipment
Replacement
(PE‐24002)
Project Status: This project will upgrade and replace the Heating Ventilation and Air Conditioning (HVAC) system
at the Lucie Stern Community Theatre. As a first step, the project will include a detailed feasibility study to
determine if natural gas‐powered equipment in the facility can be electrified per the recommended results of the
City‐wide electrification assessment.
Lucie Stern Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Community Theatre $0 $221,169 Community Services Pre‐Design Fall 2026
Fire Curtain
(AC‐24001)
Project Status: This project will replace the fire curtain and its associated rigging at the Lucie Stern Community
Theatre. The fire curtain work will be coordinated with the Theatrical and House Lighting System Replacement
Project (PE‐24003).
Lucie Stern Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Community Theatre $0 $116,113 Community Services Construction Summer 2024
Stage Project Status: This project will refurbish the most heavily used components of the stage rigging system at the
Lucie Stern Community Theatre. The construction contract was approved by City Council on June 3, 2024. Work
is scheduled to start in July 2024.
Rigging System
Refurbishment
(AC‐24000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$21,177 $372,252 Public Works Design Fall 2026
Buildings and Facilities Projects – Page 6 of 12
Buildings and Facilities Projects Status as of June 2024
Lucie Stern
Community Theatre back‐stage work areas, the performance stage, and audience areas. The design of the new system is complete
Theatrical and bid ready. The timing of this project will coincide with the Community Theatre Mechanical Equipment
Project Status: This project will upgrade and replace lighting systems at the Lucie Stern Community Theatre for
and House Lighting Replacement (PE‐24002).
System
Replacement
(PE‐24003)
Mitchell Park
Library Repair
(PE‐24006)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$15,083 $250,000 Public Works Design Spring 2025
Project Status: This project will repair the damage caused by a vehicular accident in January 2023. A vehicle ran
into the north wall of the Mitchell Park Library near the center of the building. The car impacted an area of the
stone cladding on cold‐formed steel studs, causing the cladding to fall from the wall and the wall to bulge into the
building’s interior. Architectural and structural survey and reports were completed. The stone cladding wall
requires replacement, but the structural steel frame was not damaged. The design contract is being finalized with
Purchasing. Construction to repair the wall is estimated to begin in late fall 2024.
Municipal Service
Center Lighting,
Mechanical, and
Electrical
Improvements
(PF‐16006)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$1,195,776 $8,786,825 Public Works Design Spring 2026
Project Status: This project replaces original mechanical, electrical, and lighting systems installed in 1966. It also
includes design and construction for office renovations for the Zero Waste group. The design is 100% complete
and the planning permit was approved in spring 2024. The project should be out to bid in the first half of FY 2025.
New Downtown
Parking Garage
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$1,440,311 $7,488,904 Public Works Design TBD
Buildings and Facilities Projects – Page 7 of 12
Buildings and Facilities Projects Status as of June 2024
(PE‐15007)Project Status: This project was intended to provide a new parking structure in the University Avenue commercial
area at existing Parking Lot D at the corner of Hamilton Avenue and Waverley Street. As part of the FY 2021 budget
strategy, all Capital Improvement Fund funding has been removed and only the downtown parking in‐lieu fee
funding remains for this project. In December 2021, Council directed staff to look at the feasibility of partnering
with a private entity to develop new parking using downtown in‐lieu parking fees in conjunction with housing or
other uses, including the use of City surface lots or privately held parcels. A Request for Information was issued in
December 2022 and staff reviewed proposals and held interviews in May 2023. Council gave direction to staff in
December 2023 to advance the project in conjunction with advancement of affordable housing in the Downtown
area.
New Public Safety
Building
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$113,275,793 $ 118,137,971 Public Works Construction Summer 2024
(PE‐15001)Project Status: This project will provide a new, modern Public Safety Building (PSB) that will meet essential services
standards and the current and future needs of the public safety departments. The PSB and new garage in the
California Avenue business district are now an integrated project and both are part of the 2014 Council
Infrastructure Plan. Construction on the PSB started in March 2021 and will continue into summer 2024.
Permanent power was completed in September 2023. The communications monopole was installed in October
2023. The Tier 4 emergency generator has been started up. Sitework, landscape and the building exterior is nearly
complete. Remaining construction activities and City fixtures, furniture and equipment are progressing on a
schedule to allow public safety departments a phased move‐in to the new building starting in September 2024.
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$663,022 $1,247,566 Public Works Construction September 2024
Buildings and Facilities Projects – Page 8 of 12
Buildings and Facilities Projects Status as of June 2024
Performing Arts
Venues Seat
Replacement
(AC‐18000)
Project Status: This project will replace all the seats in the Community and Children’s Theatres. Staff hired a
consultant to design the seat replacements and ADA upgrades for the Children’s Theatre portion of the project.
The Children’s Theatre seats replacement was completed in November 2022. A contract for the design of the
Community Theatre was issued in June 2023. Council approved a construction contract on April 22, 2024, with
project completion expected in fall 2024.
Rinconada Pool
Family Changing
Room
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$34,922 $1,544,303 Public Works Design Spring 2025
Project Status: The project will construct a gender‐neutral restroom and family changing facility that is compliant
with the Americans With Disabilities Act (ADA) at the Rinconada Pool. The facility will include two separate rooms,
each consisting of a toilet, sink, shower, and child/adult changing station. The facility will provide community
members who have special needs, and individuals who require privacy, an accessible space for changing and
personal hygiene. A design contract is currently being prepared.
(PE‐24004)
Roth Building
Rehabilitation
Phase 1
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$6,927,119 $11,848,825 Public Works Construction Fall 2024
Project Status: This project provides funding for Phase 1 of the rehabilitation and build‐out of the Roth Building
facility. Phase I will make the building suitable for occupancy, also known as a “warm shell.” Phase II of the
rehabilitation includes the interior build‐out of the museum and exhibits, readying the facility to welcome visitors,
and will be funded by the Palo Alto History Museum (PAHM). A Tenant Work Letter was approved by Council in
April 2023 and construction is underway including underground utilities, roof, demolition, and abatement. The
project is currently 50% complete.
(PF‐23001)
Recurring Projects
Buildings and Facilities Projects – Page 9 of 12
Buildings and Facilities Projects Status as of June 2024
Americans With
Disabilities Act
Compliance
Prior Year Actuals
$0
Current Year Budget
$884,677
Implementing Department Project Phase Project Completion
Public Works N/A Recurring
Project Status: This project provides accessibility upgrades to City facilities and equipment. It includes continued
funding for improvements such as path of travel, restrooms, drinking fountains, and counters. An updated ADA
Transition Plan was adopted by Council in June 2021. Staff is waiting to solicit for new software that will allow staff
to identify and log new barriers, track grievances from the public, and update the ADA Transition Plan Report.
(PF‐93009)
Building Systems Prior Year Actuals Current Year Budget
$932,317
Implementing Department Project Phase Project Completion
Public Works N/A RecurringImprovements$77,759
(PF‐01003)Project Status: This project provides electrical, mechanical, plumbing, structural, and security upgrades for City
facilities. Construction for the Lucie Stern Community Theatre Automated Logic Controls Upgrade project started
in June 2024 and is scheduled to be completed in summer 2024.
City Facility
Parking Lot
Maintenance
(PE‐09003)
Prior Year Actuals
$0
Current Year Budget
$385,941
Implementing Department Project Phase Project Completion
Public Works N/A Recurring
Project Status: This project repairs, resurfaces, or reconstructs parking lots and walkways at various City facilities,
including restriping and signage. The FY 2024 Overlay Project was awarded by Council in March 2024, and includes
the resurfacing of Hopkins Newell Tennis Court Parking Lot, Cubberley Community Center West and South‐East lots
and Foothills Nature Preserve Water Tower Lots 1 & 2. All parking lot paving work was completed in the second half
of FY 2024 with the exception of Cubberley Community Center which is expected to be completed in summer 2024.
Cubberley Repairs Prior Years Actuals
(CB‐17001) $309,506
Current Year Budget
$201,107
Implementing Department Project Phase Project Completion
Public Works N/A Recurring
Buildings and Facilities Projects – Page 10 of 12
Buildings and Facilities Projects Status as of June 2024
Project Status: This project is for general maintenance needs of the Cubberley campus. Gym B is scheduled for
floor sanding, game line repainting, and refinishing in July 2024. One third of the hardwood flooring and subflooring
has been removed in Gym A due to water damage. A solicitation to replace the flooring is targeted for fall 2024.
Cubberley Roof
Replacements
(CB‐16002)
Prior Year Actuals
$27,039
Current Year Budget
$2,835,922
Implementing Department Project Phase Project Completion
Public Works N/A Recurring
Project Status: This project replaces existing roofs at Cubberley Community Center. Bid documents are with
Purchasing for the Pavilion flat roof and staff are targeting early fall 2024 for construction.
Electric Charger
Infrastructure
Installation
Prior Year Actuals
$63,243
Current Year Budget
$307,519
Implementing Department Project Phase Project Completion
Public Works N/A Recurring
Project Status: This project designs and installs electric vehicle chargers at various City facilities. The primary use of
the electric vehicle chargers will be for City fleet vehicles. The design to install six new chargers on Level C of the
City Hall parking garage is underway. A contractor has been selected for this project and construction is scheduled
to start in July 2024.
(PF‐23000)
Facility Interior
Finishes
Prior Year Actuals
$83,323
Current Year Budget
$735,167
Implementing Department Project Phase Project Completion
Public Works N/A Recurring
Replacement
(PF‐02022)
Project Status: This project improves the interior finishes of City facilities, including flooring, walls, cabinets, paint,
lighting, ceiling tiles, soundproofing, and fixed office furniture, doors, windows, and associated fire/life safety,
mechanical, electrical and plumbing code compliance requirements. Design of modifications to the Revenue
Collections office area on Level G has restarted and is anticipated to be in construction in winter 2024. New carpet
has been selected for the Children’s Library with work scheduled for early 2025.
Police Video
Recording
Prior Years Actuals
$10,751
Current Year Budget Implementing Department Project Phase Project Completion
$132,700 Police Department N/A Recurring
Buildings and Facilities Projects – Page 11 of 12
Buildings and Facilities Projects Status as of June 2024
Systems
Replacement
(PD‐20000)
Project Status: This project maintains the Palo Alto Police Department video recording systems used to record
events in the field with up to five in‐car cameras as well as body‐worn cameras (BWC). In FY 2024, the City solicited
for a new vendor to include the in‐car and BWC systems and newly added fixed interrogation systems in the PSB. A
vendor was selected and the transition is anticipated to begin in fall 2025.
Roofing
Replacement
(PF‐00006)
Prior Year Actuals
$447,681
Current Year Budget
$2,022,410
Implementing Department Project Phase Project Completion
Public Works N/A Recurring
Project Status: This project replaces existing roofs at City facilities that have outlived their useful lifespans. The
Animal Shelter roof recoating has been delayed due to roof modifications required for the proposed kennel remodel.
Phase 2 of the Lucie Stern Community Center roof replacement project is scheduled to begin by fall 2024.
University Avenue Prior Year Actuals Current Year Budget
$149,318
Implementing Department Project Phase Project Completion
Public Works N/A RecurringParking$0
Improvements
(PF‐14003)
Project Status: This project maintains parking lots and parking structures within the University Avenue Downtown
Business Parking District. There is no work planned for parking improvements in the second half of FY 2024.
Buildings and Facilities Projects – Page 12 of 12
Parks and Open Space Projects Status as of June 2024
One‐Time Projects
Baylands Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Comprehensive $386,401 $434,059 Community Services Design Spring 2025
Conservation
Plan
(PG‐17000)
Project Status: This project provides funding for a conservation plan that will examine the native vegetation, wildlife
habitat resources, and wildlife‐appropriate public access for the entire Baylands, including Byxbee Park. This plan will
provide needed information on best areas to maintain wildlife habitat and appropriate areas to develop trails or other
recreation amenities; provide a design overlay for appropriate types and locations of public art in the Baylands; and
design interpretive messaging throughout the Baylands. The plan seeks to optimize opportunities for low impact
recreation ensuring that these are compatible with the Baylands Master Plan direction for passive use of the nature
preserve. The Conservation Plan will also provide input to the Byxbee Park Completion project. The Parks and
Recreation Commission has created an Ad Hoc Committee to work with staff on this project. The next steps are to
review the draft plan to identify gaps and highlight where updates are required.
Baylands
Nature Preserve $14,866
Prior Years Actuals Total Project Budget Implementing Department
$132,701 Community Services
Project Phase Project Completion
Completed Spring 2024
Entrance Gate
(OS‐24000)
Project Status: This project installed a new automated gate at the Baylands Nature Preserve main entrance. The
existing gate was manually opened and closed by staff each day for public access. The scope of work included an
electrical transformer, trenching, wiring, and gate automation equipment. The project was substantially completed in
June 2024.
Boulware Park
Improvements
(PE‐17005)
Prior Years Actuals Total Project Budget Implementing Department
$2,937,729 $6,261,627 Public Works
Project Status: This park renovation project was initially planned in FY 2018 but was postponed due to project priorities
and potential purchase of the adjacent AT&T lot located at 3350 Birch Street. In fall 2019, the lot was purchased by
the City. In response to the purchase, the City utilized the funding for the initial renovation project for preliminary
design and outreach for both the existing park and the newly purchased park land. A Park Improvement Ordinance for
Project Phase Project Completion
Construction Fall 2024
Parks and Open Space Projects – Page 1 of 9
Parks and Open Space Projects Status as of June 2024
the improvements was adopted by the City Council in October 2021. A construction contract was awarded in June
2023 and the project construction began in August 2023. Current site work is 50% complete and all underground
utilities have been installed. The project is scheduled to be completed by fall 2024.
Byxbee Park
Completion
(PE‐18006)
Prior Years Actuals Total Project Budget Implementing Department
$368,192 $3,699,189 Public Works
Project Phase Project Completion
Pre‐Design Summer 2026
Project Status: This project allows for the remaining improvements to Byxbee Park that follow the completion of the
landfill capping work. The Baylands Comprehensive Conservation Plan (BCCP), which is currently undergoing CEQA
analysis, will include recommendations on the scope of the Byxbee Park project. The BCCP and the conceptual plan for
Byxbee Park need additional outreach and review. The project has been moved to FY 2025 due to staffing constraints
and pending the Baylands Comprehensive Conservation Plan.
Cameron Park
Improvements
(PG‐14002)
Prior Years Actuals Total Project Budget Implementing Department
$205,627 $538,898 Community Services
Project Phase Project Completion
Construction Summer 2024
Project Status: This project upgrades and renovates safety and accessibility features at Cameron Park with a primary
focus on the park playground. A park improvement ordinance was approved by Council in February 2021. Bids were
opened in June 2023. The construction contract was awarded by Council in September 2023. Construction began in
June 2024 with an estimated completion in August 2024.
Cubberley Field Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Construction Fall 2024Restroom$776,349 $1,398,526 Public Works
(CB‐17002)Project Status: This project will install a new restroom in the sports field area of the Cubberley Community Center.
Design for the project started in fall 2018 along with public outreach. Staff assessed the feasibility of on‐site utilities
connection and reviewed design and specifications of a prefabricated restroom building to incorporate in the final
design for ARB review. Staff conducted outreach meetings and coordination for the potential location of the proposed
restroom. In June 2023, Council approved a purchase order with the Public Restroom Company for a four‐stall
Parks and Open Space Projects – Page 2 of 9
Parks and Open Space Projects Status as of June 2024
prefabricated restroom building. The Public Restroom Company obtained the state of California approval of the
building design and City’s building permit was received in April 2024. The IFB for construction occurred in June 2024.
Council award of construction for site work is anticipated in September 2024. The project is anticipated to be completed
by fall 2024.
El Camino Park
Turf
Prior Years Actuals Total Project Budget Implementing Department
$ 40,000 $931,121 Community Services
Project Phase Project Completion
Design Summer 2025
Replacement
(PG‐24000)
Project Status: This project has been paused and City Council has provided direction to use this CIP funding to complete
a comprehensive study to compare synthetic turf fields to natural grass fields assessing: environmental and health
impacts, field utilization capacity, and capital and operating costs required for both types of fields.
Foothills Nature Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Pre‐Design Summer 2025Preserve$0 $255,427 Public Works
Boronda Lake
Dock
Replacement
(OS‐18000)
Project Status: This project is a refurbishment of the existing dock. The current condition of the dock is declining and
now requires a complete replacement of the dock with new decking, ramp, floats, and pilings. Staff is examining if
CEQA permitting would be required for this project.
Foothills Nature Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Design Spring 2025Preserve Dam
Seepage
$42,170 $88,591 Public Works
Project Status: This project will study a location of historic seepage from the Foothills Nature Preserve Dam at the
sharp bend in the road on the face of the dam and will locate and investigate the pipe and trench backfill material. The
seepage is very minor, but it appears to be slowly worsening. The source of the seepage is suspected to be the trench
backfill around the pipe that returns shallow groundwater to Boronda Lake. Staff continues to monitor and investigate
the seepage per the Department of Water Resources Division of Safety of Dams (DSOD) inspections and
recommendations. Staff completed camera inspections of the underdrain pipes to identify potential obstructions and
Investigation
and Repairs
(PE‐20000)
Parks and Open Space Projects – Page 3 of 9
Parks and Open Space Projects Status as of June 2024
leakage issues. Per the DSOD recommendations, staff is in the process of hiring a hydraulic engineering firm to design
and install a weir to quantify and analyze the seepage flows.
Foothills Nature Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Design Summer 2028Preserve$246,859 $3,632,918 Public Works
Improvements
(PE‐21000)
Project Status: This project will repair the bridge to Sunfish Island, complete the design and permitting to replace the
footbridge in Los Trancos Valley, replace the grade control structures along Buckeye Creek, provide new split rail
fencing to protect sensitive areas, new pedestrian pathways to keep park visitors safe while walking along the park
road, and improvements to some of the existing parking areas to make them safer and more efficient. Staff completed
a concept plan design and initiated the minor Architectural Review Board process for the pathways, fencing and parking
improvements in winter 2024. The repair of Sunfish Island Bridge was completed in March 2024 separately from the
larger scope of work under ARB review. Council awarded a professional services contract for additional outreach, a
detailed design and bid package preparation for pathways, fencing and parking improvements in spring 2024. The
replacement of the footbridge in Los Trancos Valley and the grade control structures along Buckeye Creek have been
moved to FY 2027 and FY 2028 due to staffing constraints.
Golf Course Net Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Pre‐Design Summer 2026and Artificial
Turf
$0 $932,167 Community Services
Project Status: This project will remove and replace the golf course driving range netting and synthetic turf. This project
is being delayed as additional ball retention needs are being assessed throughout the golf course and development of
a potential long‐term partnership with the First Tee of Silicon Valley for driving range and practice facility improvements
is under consideration.
Replacement
(PG‐18000)
Peers Park
Improvements
Prior Years Actuals Total Project Budget Implementing Department
$0 $293,050 Community Services
Project Phase Project Completion
Pre‐Design Summer 2028
Parks and Open Space Projects – Page 4 of 9
Parks and Open Space Projects Status as of June 2024
(PG‐14001)Project Status: This project will upgrade and renovate the irrigation system and turf, repair playground surfacing,
replace dog park surfacing, and upgrade drinking fountains. This project has been pushed out to FY 2028 due to a
reprioritization of Parks projects to address overall funds availability and CIP projects with more urgent needs.
Ramos Park
Improvements
(PG‐14000)
Prior Years Actuals Total Project Budget Implementing Department
$279,354 $935,035 Community Services
Project Status: This project replaces the playground equipment at Ramos Park. Council awarded a cooperative
agreement with Ross Recreation in June 2024 to replace and install the playground equipment for both Ramos Park
and Robles Park. Work is anticipated to be completed by spring 2025.
Project Phase Project Completion
Construction Spring 2025
Rinconada Park Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Construction Summer 2024Improvements$5,447,216 $9,979,716 Public Works
(PE‐08001)Project Status: This project provides upgrades to safety, site amenities, playground facilities, a new restroom, irrigation,
drainage, and ADA accessibility improvements at Rinconada Park. These improvements were identified in the
Rinconada Long Range Plan (LRP). Phase 1 park improvements to the western half of the park were completed in spring
2022. A new restroom that was removed from the Phase 1 park improvements in FY 2022 is currently in design. In April
2023, Council approved a purchase order with the Public Restroom Company for a two‐stall prefabricated restroom
building. Staff completed design and obtained a building permit for site work and restroom. On December 18, 2023,
Council awarded a construction contract for restroom site work. The Public Restroom Company installed the restroom
building on site in June 2024. Remaining site work and utilities connections would be completed by the City’s site work
contractor. All work related to the new restroom is anticipated to be completed by July 2024. According to the LRP,
future improvement phases will include improvements to the eastern half of the park by FY 2028 including pathway
improvements, ADA upgrades, planting, irrigation, lighting, and site furnishings.
Parks and Open Space Projects – Page 5 of 9
Parks and Open Space Projects Status as of June 2024
Robles Park
Improvements
(PE‐18015)
Prior Years Actuals Total Project Budget Implementing Department
$161,765 $507,817 Public Works
Project Phase Project Completion
Design Winter 2025
Project Status: This project will replace playground equipment. A community meeting was held in September 2023
with an additional community meeting conducted in March 2024 to obtain community input. Staff continues to work
with the playground manufacturer, Ross Recreation to provide design for playground equipment under a cooperative
agreement for both Robles Park and Ramos Park. Upon community buy‐in and staff’s review, the playground fabrication
should be completed within six months for installation by winter 2025.
Recurring Projects
Art in Public
Spaces
Prior Year Actuals Current Year Budget Implementing Department Project Phase
$189,175 $1,704,337 Community Services N/A
Project Completion
Recurring
(AC‐86017)Project Status: This project provides the ongoing temporary and permanent artworks throughout the City. The
second half of the FY 2024 budget is supporting three new artworks installed at the Public Safety Building, a new
mural at Cubberley, artwork at Fire Stations 4 and 5, and three murals downtown. Twenty utility box projects are
in design to be painted throughout the City. Projects in process include the ongoing King Artist‐in‐Residence with
artist Alma Landeta, including the development of temporary artwork for King Plaza, and artwork for Boulware Park.
Athletic Courts
Resurfacing
(PG‐06001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase
$22,294 $525,348 Community Services N/A
Project Status: This project repairs and resurfaces athletic courts in various Palo Alto parks. Staff is currently
working with Purchasing to bid for the reconfiguration and resurfacing of the Greer Park basketball courts and
estimated for construction to start in fall 2024. The Terman Park and Fletcher Middle School basketball courts were
resurfaced in spring 2024.
Project Completion
Recurring
Parks and Open Space Projects – Page 6 of 9
Parks and Open Space Projects Status as of June 2024
Benches, Signage, Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
Walkways,
Perimeter
Landscaping
(PG‐06003)
$513,204 $440,938 Community Services N/A Recurring
Project Status: This project restores and replaces existing benches, signage, fencing, walkways, and landscaping at
various City facilities. The Golf Course fence extension in the youth practice area was completed in winter 2024. The
regrading and restoration of the Hoover Park perimeter decomposed granite pathways, the Greer Park Skatepark
parking analysis was completed, the pickleball picnic site improvements at Mitchell Park which included the
installation of bike racks, tree grates, and waste receptacles were all completed in spring 2024. The Mitchell Park
directory signage design was completed in spring 2024, and the fabrication and installation are estimated for
completion in summer 2024.
Dog Park Prior Year Actuals Current Year Budget Implementing Department Project Phase
$30,278 $325,671 Community Services N/A
Project Completion
RecurringInstallation and
Renovation
(PG‐18001)
Project Status: This project enables construction of dog parks at various City parks and facilities for constructing new
or renovating existing dog parks. A new dog park will be added with the Boulware Park expansion project for which
construction started in summer 2023. Council approved a Park Improvement Ordinance in September 2022 for
expansion of the Mitchell Park Dog Park. Mitchell Dog Park installation and expansion will begin in July 2024 and
be completed by October 2024.
Off‐Road Pathway Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
Resurfacing and
Repair
(OS‐09001)
$22,075 $267,876 Public Works N/A Recurring
Project Status: This project resurfaces failing and broken pathways within the City. Pathways are chosen based on
inspections and resident requests. This project included discussion of the conceptual repair design and permitting
approach with the relevant regulatory agencies that would allow for repairs to the existing Baylands Boardwalk
pilings. No pathway work was done in the second half of FY 2024.
Parks and Open Space Projects – Page 7 of 9
Parks and Open Space Projects Status as of June 2024
Open Space Lakes Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
and Pond $27,900 $91,855 Community Services N/A Recurring
Maintenance
(OS‐00002)
Project Status: This project rehabilitates lakes and ponds in open space nature preserves to protect wildlife habitat
and recreational safety and to meet State Division of Safety of Dams requirements. Year three of an existing three‐
year maintenance contract for removal of aquatic vegetation in Boronda Lake was completed in spring 2024. A new
three‐year contract awarded in spring 2024 will begin in FY 2025.
Open Space Trails Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
and Amenities $360,820 $276,462 Community Services N/A Recurring
(OS‐00001)Project Status: This project restores unpaved trails, fences, picnic areas, and campgrounds at Foothills, Baylands,
and Pearson‐Arastradero Nature Preserves. Work performed in winter 2024 included the reconstruction of five
miles of the Panorama trail at the Foothills Nature Preserve. Work performed in spring 2024 included sixty acres of
firebreak maintenance at Trappers Fire Road, Pony Tracks Fire Road, Charlie Brown Fire Road maintenance of
twenty‐five miles of trail tread, and maintenance of twenty‐five miles of trailside vegetation in the Foothills Nature
Preserve. In spring 2024, the reconstruction of the Meadowlark trail was completed at the Arastradero Preserve.
Parks and Open
Space Emergency
Repairs
Prior Year Actuals Current Year Budget Implementing Department Project Phase
$192,025 $367,187 Community Services N/A
Project Completion
Recurring
Project Status: This project replaces or repairs playgrounds, play yard surfaces, wooden structures, park amenities,
and play equipment in the event of storms, fire, vandalism or structural failures. In winter 2024, the replacement of
two culverts along Las Trampas Valley Road within Foothills Nature Preserve were completed. In winter 2024,
emergency repairs to chain link fencing was completed at the Cubberley Community Center tennis court perimeter
fencing, and to the Mitchell Park tennis court perimeter fencing due to damage caused by winter storms. In spring
2024 the Robles Park picnic area were completed due to fire damage. The Robles Park repairs project included the
removal and disposal of fire damaged equipment and repairs to the wooden picnic arbor and wooden picnic table.
(PG‐09002)
Parks and Open Space Projects – Page 8 of 9
Parks and Open Space Projects Status as of June 2024
Park Restroom
Installation
Prior Years Actuals Current Year Budget Implementing Department Project Phase
$485,995 $893,846 Community Services N/A
Project Completion
Recurring
(PG‐19000)Project Status: This project installs new restrooms at City parks that currently do not have restroom facilities. City
Council approved a Park Improvement Ordinance for Ramos Park. In April 2023, Council approved a purchase order
with the Public Restroom Company for a two‐stall prefabricated restroom building at Ramos Park. Staff completed
design and obtained a building permit for site work and restroom. On December 18, 2023, Council awarded a
construction contract for restroom site work. The Public Restroom Company installed the restroom building on site
in June 2024. Remaining site work and utilities connections will be completed by the City’s site work contractor in
July 2024.
Parks and Open Space Projects – Page 9 of 9
Streets and Sidewalks Projects Status as of June 2024
One‐Time Projects
California Avenue Prior Years Actuals
District Gateway $26,943
Total Project Budget
$150,321
Implementing Department Project Phase Project Completion
Public Works Design Summer 2025
Signs
(PE‐17004)
Project Status: This project includes the design and replacement of two existing gateway signs for the California
Avenue business district. Initial public outreach was completed in winter 2021. The California Avenue District
Gateway Signs project is in the next phase of improvements following the California Avenue Streetscape update and
near‐term improvements. The signage is anticipated to be replaced in fall 2024.
Newell Road
San
Prior Years Actuals
$3,957,812
Total Project Budget
$23,204,651
Implementing Department Project Phase Project Completion
Public Works Design Spring 2026
Francisquito
Creek Bridge
Replacement
(PE‐12011)
Project Status: This project removes and replaces the Newell Road bridge over San Francisquito Creek with a clear
span to allow the channel to convey up to the natural capacity of the San Francisquito Creek, approximately 7,500
cubic feet per second, and to improve safety for vehicular, bicycle, and pedestrian traffic. The project is being closely
coordinated with the City of East Palo Alto, Valley Water, and San Francisquito Creek Joint Powers Authority (SFCJPA).
In the second half of FY 2024, staff acquired the eight easements needed to complete the project and obtained a
permit from Regional Water Quality Control Board and a draft permit from California Department of Fish and Wildlife
along with encroachment permits from East Palo Alto and Santa Clara Valley Water District. Staff and consultants
worked with PG&E, Comcast, AT&T, City of East Palo Alto Water and City of Palo Alto Utilities on the Utility Relocation
letters needed for Caltrans’ review and approval. The right‐of‐way acquisition and permitting is anticipated to be
completed by the end of summer 2024. Staff also submitted a request to Caltrans to authorize the start of the
construction phase with the current construction funding that was approved previously. Once approved, staff will
solicit bids for construction in fall 2024 with construction to follow.
Prior Years Actuals
$8,799
Total Project Budget
$276,384
Implementing Department Project Phase Project Completion
Public Works Design Fall 2025
Streets and Sidewalks Projects – Page 1 of 5
Streets and Sidewalks Projects Status as of June 2024
Street Lights
Condition
Assessment
(PE‐13014)
Project Status: This project will assess the condition of the City’s streetlight system. The assessment will include an
inventory of the entire lighting system, including age and condition of conduit, wiring, streetlight poles, foundations,
luminaires, and lighting coverage. The project will also determine the inspection, maintenance, repair, and
rehabilitation necessary to prolong the life of the City’s streetlight system. This project has been moved to FY 2025
due to staffing constraints.
Recurring Projects
City Bridge
Improvements
(PE‐20001)
Prior Year Actuals Current Year Budget
$200,258 $786,919
Implementing Department Project Phase Project Completion
Public Works N/A Recurring
Project Status: This project includes bridge inspections, maintenance, repair, and an improvement program over the
next five years. This program will include on‐going inspections to report physical changes to the structures,
recommendations for work to be done, and additional information to meet functional and structural standards in
accordance with industry standards. Staff hired an on‐call structural engineering firm to assist with the bridge
inspection and repair program. Staff completed design and bidding for repairs of six bridges identified for repairs in
winter 2023. Due to the lack of competitive bids, staff rebid the project in December 2023. A construction contract
was awarded by Council in March 2024. Bridge repair work is anticipated to begin in late summer 2024. Staff and
City’s consultant continue to make progress on recurring inspections of City bridge structures.
Curb and Gutter
Repairs
Prior Year Actuals Current Year Budget
$1,519 $241,020
Implementing Department
Public Works
Project Phase Project Completion
N/A Recurring
(PO‐12001)Project Status: This project repairs curbs and gutters uplifted by tree roots. Funding for FY 2023 has been carried
over into FY 2024 for a larger curb and gutter repairs project. The project will focus on Downtown North and University
South neighborhoods (Palo Alto Avenue to Embarcadero Road and Alma Street to Middlefield Road) in addition to
addressing hot spot locations from 311 requests. Approximately 2,136 linear feet of curbs and gutters are included
Streets and Sidewalks Projects – Page 2 of 5
Streets and Sidewalks Projects Status as of June 2024
in the FY 2024 Sidewalk Repair ADA Improvement Project. Council approved the construction contract on June 10,
2024 and a Notice to Proceed with construction is planned for July 2024.
San Francisquito
Creek Joint
Powers
Authority
Ongoing Creek
Projects
Prior Year Actuals Current Year Budget
$108,514 $119,374
Implementing Department
Public Works
Project Phase Project Completion
N/A Recurring
Project Status: This project provides funding for studies and completion of the design for the San Francisquito Creek
Joint Powers Authority (JPA) upstream project including channel widening and Continuing Authority Program Section
205 (CAP 205) study. The project design is temporarily on hold due to the recent significant storm events and flooding
that occurred on December 31, 2022. The JPA and Valley Water are re‐evaluating the creek capacity and hydraulic
limitations of the channel to determine how to proceed with the design. In FY 2024 JPA awarded a contract with WRA
Environmental Consultants to analyze the creek hydraulics and the improvement alternatives that could reduce
flooding. The Master Service Agreement includes design and implementation of Reach 2 project elements.
(PE‐22000)
Sidewalk Repairs Prior Year Actuals Current Year Budget Implementing Department
Public Works
Project Phase Project Completion
N/A Recurring(PO‐89003)$1,265,080 $2,515,608
Project Status: This project repairs and replaces broken and uplifted sidewalks. The program completed all twenty‐
three sidewalk districts in 2017, a 30‐year (1986–2017) sidewalk repair district cycle. Council approved a sidewalk
assessment contract in November 2017 to evaluate the sidewalk program and assess potential improvements to the
current district‐based program. Funding for FY 2023 has been carried over into FY 2024 for a larger sidewalk project.
The Project will focus on sidewalk repairs (PO‐89003) and curb and gutter repairs (PO‐12001) in the Downtown
Professorville neighborhoods (Palo Alto Avenue to Embarcadero Road and Alma Street to Middlefield Road). Council
approved the construction contract on June 10, 2024 and a Notice to Proceed with construction is planned for July
2024. The Project aims to replace approximately 18,468 square feet of concrete sidewalk, 3,759 square feet of
driveways, install eighty‐four new curb ramps, and retrofit thirty‐three existing curb ramps with truncated domes to
conform to the Americans with Disabilities Act (ADA).
Sign Reflectivity Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
Streets and Sidewalks Projects – Page 3 of 5
Streets and Sidewalks Projects Status as of June 2024
Upgrade $6,692 $81,330 Public Works N/A Recurring
(PO‐11000)Project Status: This project includes the annual inventorying, upgrading and maintaining of all traffic signs. A list of
signs not meeting the minimum requirement is derived from MUTCD approved Nighttime Visual Inspection surveys.
Due to staffing constraints, there were no signs identified for reflectivity replacement in the first half of FY 2024, but
472 signs were identified for reflectivity replacement in the second half of FY 2024. Sixty‐seven signs were replaced
through the end of FY 2024 and the remaining 405 signs are scheduled for replacement during FY 2025.
Street Light
Improvements
(PO‐05054)
Prior Year Actuals Current Year Budget
$210,264 $512,047
Project Status: This project replaces streetlights, including poles, pole foundations, luminaires and wiring as needed
to restore or improve street lighting. In the second half of FY 2024, there were 4 knockdown locations with 6
completed repairs and 11 are still in progress to be completed in FY 2025.
Implementing Department
Public Works
Project Phase Project Completion
N/A Recurring
Street
Maintenance
(PE‐86070)
Prior Year Actuals Current Year Budget
$3,892,921 $7,126,112
Implementing Department
Public Works
Project Phase Project Completion
N/A Recurring
Project Status: Street Maintenance Projects include the annual resurfacing, micro‐seal, crack seal, and reconstruction
of various city streets. These projects fund the street maintenance work that supports Council’s adopted goal of
achieving a citywide average pavement condition index (PCI) score of 85, representing very good or excellent
conditions. The FY 2024 Street Resurfacing Project under construction will replace 10,149 square feet of sidewalk,
3,371 square feet of driveway, 2,280 linear feet of curb and gutter, construct 37 new ADA curb ramps, and will place
9,844 tons of asphalt concrete overlay, 36 blue markers, 384 thermoplastic legends, and 39,615 LF of thermoplastic
striping on the streets of Palo Alto. The FY 2024 Streets Preventive Maintenance Project simultaneously under
construction will micro‐surface 14.23 lane miles of streets, replace 12,425 LF of thermoplastic striping, 256
thermoplastic legends, and 77 blue markers. This will help maintain and improve the City’s Pavement Condition Index
(PCI) beyond its average of 84 and will address many streets whose PCI scores fall below the City’s minimum goal of
60.
Streets and Sidewalks Projects – Page 4 of 5
Streets and Sidewalks Projects Status as of June 2024
Thermoplastic
Lane Marking
and Striping
(PO‐11001)
Prior Year Actuals Current Year Budget
$0 $235,939
Project Status: This project maintains the thermoplastic markings on roadways. Thermoplastic lane marking and
striping is incorporated into annual Pavement Preventive Maintenance Projects. The FY 2024 Streets Preventive
Maintenance Project (PE‐86070) is currently under construction and includes the installation of approximately 60
new thermoplastic markings and 14,000 linear feet of thermoplastic striping to be installed in FY 2025.
Implementing Department
Public Works
Project Phase Project Completion
N/A Recurring
Streets and Sidewalks Projects – Page 5 of 5
Traffic and Transportation Projects Status as of June 2024
One‐Time Projects
California Avenue Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Streetscape
Update
(PL‐23000)
$84,054 $121,584 City Managers’ Office Design Fall 2024
Project Status: The project provides funding for interim changes to the street and for necessary CEQA analysis for
the future configuration of the street. Staff anticipates that this work will occur in the fall 2024 and be brought
before the City Council for discussion later in 2024.
Charleston Prior Years Actuals
$20,645,491
Total Project Budget Implementing Department Project Phase Project Completion
$20,788,951 Public Works Completed Spring 2024Arastradero
Corridor Project
(PE‐13011)
Project Status: This project is part of the 2014 Council Infrastructure Plan. The Charleston Arastradero Corridor was
reconfigured to provide new landscaped median islands, bulb outs, enhanced bike lanes, traffic signal
improvements, and new street trees to complement the new lane configurations that were approved for
permanent retention. Phase 1 (Arastradero Road between Foothill Expressway to Clemo Avenue) and Phase 2
(Charleston Road from Alma Street to Middlefield Road) were completed in 2020. Phase 3 (Arastradero Road from
Los Palos Avenue to El Camino Real, Charleston Road from El Camino Real to Alma Street and from Middlefield Road
to San Antonio Road) was approved by Council in June 2021. All major construction activities of Phase 3 were
completed in spring 2024. Paving and striping of the El Camino Real intersection was completed in April 2024 and
the Wilkie Way and West Charleston Road intersection signal switchover was completed in May 2024. In total, this
project paved 4.8 lane miles, replaced 18,500 square feet of concrete sidewalk, constructed forty‐eight curb ramps,
installed 5,500 linear feet of concrete curbs, and planted 12,700 square feet of landscaping. New striping was
installed throughout the corridor which included 39,000 linear feet of thermoplastic striping, 11,600 square feet of
green thermoplastic for bike lanes, and 450 pavement markers.
Prior Years Actuals
$418,211
Total Project Budget Implementing Department Project Phase Project Completion
$3,789,671 Public Works Design Winter 2026
Traffic and Transportation Projects – Page 1 of 8
Traffic and Transportation Projects Status as of June 2024
Churchill Avenue Project Status: This project includes planning, design and construction of a shared‐use path along the north side of
Enhanced
Bikeway
(PL‐14000)
Churchill Avenue between the existing shared‐use path at Castilleja Avenue and the Stanford Perimeter Trail. It also
includes intersection improvements at Churchill Avenue and El Camino Real, which will include a new dedicated
westbound right‐turn lane. PAUSD approved the easements required for the project in August 2023. Staff has
worked with Caltrans for re‐issuance of the encroachment permit and received approval in June 2024. The project
is anticipated to bid in late summer 2024 and construction is anticipated to be completed by winter 2026.
Churchill Avenue Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$196,086,259 Office of Transportation Design Spring 2029Rail Grade
Separation and
Safety
$21,018
Project Status: This project provides for the planning, design, and construction of the grade separation at the existing
at‐grade crossing on Churchill Avenue in the Caltrain Rail Corridor. The project will provide improvements to
accommodate bicycles, pedestrians, and vehicular movement at the crossing. After reviewing various studies and
refinements to the alternatives, the Rail Committee recommended proceeding with a Partial Underpass Alternative
with Bicycle and Pedestrian crossing at Seale Avenue. On June 10, 2024 the City Council selected the Churchill
Underpass with Ped/bike crossing at Seale Avenue. The funding agreement with the Federal Railroad Administration
was approved by City Council on June 17, 2024. Staff is collaborating with Caltrain and the Valley Transportation
Agency to develop a cooperative agreement for the Preliminary Engineering and Environmental Documentation
phase and funding from Measure B Grade Separation funds. The City is also working with State representatives to
preserve the CalSTA, Transit, and Intercity Capital Program funding awarded for the project, which is currently being
reconsidered for reduction in the Governor’s budget.
Improvements
Main
(PL‐24001)
Churchill Avenue Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$9,690,252 Public Works Construction Fall 2024Alma Street
Railroad Crossing
Safety
$1,804,194
Project Status: This project is a railroad crossing improvement project to enhance safety at the intersection of
Churchill Avenue and Alma Street. The design includes traffic signal modifications, street lighting improvements,
roadway resurfacing, sidewalk realignment, drainage improvements, utility relocations, signage, and striping. StaffImprovements
(PL‐20000)
Traffic and Transportation Projects – Page 2 of 8
Traffic and Transportation Projects Status as of June 2024
is coordinating with Caltrain, Caltrans, and California Public Utilities Commission (CPUC). CPUC approved General
Order 88‐B for the project in November 2022 and authorized the City to move forward with construction. Council
approved the construction contract in June 2023 and construction started in summer 2023. The equipment has been
ordered, while the contractor has been waiting for a Caltrain flagman for the specific work around the train track
areas. All work is expected to be completed in fall 2024.
Downtown
Automated
Parking
Prior Years Actuals
$1,658,417
Total Project Budget Implementing Department Project Phase Project Completion
$5,197,828 Public Works Construction Spring 2025
Project Status: This project includes design and installation of new downtown parking guidance systems, access
controls, and revenue collection equipment that will be coordinated with both the Downtown Parking Wayfinding,
PL‐15004 project and the 2016 Downtown Parking Management. Staff contracted with Dixon Resources for
additional management support in design and procurement for the system installation in the Downtown garages on
University Avenue. The Downtown Automated Parking Guidance Systems design‐build construction contract was
approved by Council in May 2023. Fiber connections were installed at Lot S/L and Lot R in January 2024. Building
permits for the interior garage work for Lot R, Lot S/L, Lot W/C, and Civic Center parking garages have been approved.
Staff is working towards obtaining permits for the exterior garage signage. Construction is anticipated to start July
2024 with estimated completion by spring 2025.
Guidance
Systems, Access
Controls &
Revenue
Collection
Equipment
(PL‐15002)
Prior Years Actuals
$42,055
Total Project Budget Implementing Department Project Phase Project Completion
$396,395,198 Office of Transportation Design Spring 2028
Traffic and Transportation Projects – Page 3 of 8
Traffic and Transportation Projects Status as of June 2024
Meadow Project Status: This project provides for the planning, design, and construction of the grade separations at the
Drive/Charleston existing at grade crossings on Meadow Drive and Charleston Road in the Caltrain Rail Corridor. The project will
Road Rail Grade
Separation and
Safety
Improvements
(PL‐24000)
provide improvements to accommodate bicycles, pedestrians, and vehicular movement at the crossings. After
reviewing various studies and refinements to the alternatives, the Rail Committee recommended proceeding to
advance two alternatives, the Hybrid and Underpass Alternatives, into the early phase of Preliminary Engineering
and Environmental Documentation. The committee also recommended refining these alternatives to reduce right‐
of‐way impacts and improve bicycle and pedestrian facilities. The City Council after reviewing directed staff to
advance these alternatives into Preliminary Engineering and Environmental phase on June 10 and June 18 City
Council Meetings. The funding agreement with the Federal Railroad Administration was approved by City Council
on June 17, 2024. Staff is collaborating with Caltrain and the Valley Transportation Agency to develop a cooperative
agreement for the Preliminary Engineering and Environmental Documentation phase and funding from Measure B
Grade Separation funds. The City is also working with State representatives to preserve the CalSTA, Transit, and
Intercity Capital Program funding awarded for the project, which is currently being reconsidered for reduction in the
Governor’s budget.
Parking
Management and $292,811
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$627,247 Office of Transportation Procurement Spring 2025
System
Implementation
(PL‐16002)
Project Status: This project provides funding for the design and installation of the Comprehensive Parking Permit
and Citation Management System. The all‐inclusive system is a tool staff will utilize in the management of parking
permits for eight parking permit programs and associated on and off‐street parking citations. An RFP to solicit
another vendor was issued the last week of June 2024.
Railroad Grade
Separation and
Prior Years Actuals
$4,501,430
Total Project Budget Implementing Department Project Phase Project Completion
$12,238,838 Office of Transportation Pre‐Design Fall 2025
Traffic and Transportation Projects – Page 4 of 8
Traffic and Transportation Projects Status as of June 2024
Safety
Improvements
(PL‐17001)
Project Status: This project is a community‐based process to advance the railroad grade crossing circulation study
and context sensitive solutions study envisioned by the City Council for the Palo Alto Avenue crossing. It will also
fund the preparation of a Project Study Report and environmental analysis that will be required for the City to realize
its goals of advancing grade separations. The project will perform preliminary engineering design, conduct project
related studies, and prepare environmental documents for the improvements. This project is currently on hold. City
is considering quiet zone implementation for interim conditions and staff will initiate the conceptual plan
development for grade separation at this crossing in late 2024.
University Ave
Streetscape
Update
Prior Years Actuals
$461,353
Total Project Budget Implementing Department Project Phase Project Completion
$175,000 Public Works Design Winter 2025
Project Status: This project includes a study to reconfigure University Avenue between Alma Street and Middlefield
Road to adapt the public realm to maximize pedestrian and bicycle use, reduce congestion, and enhance the retail
environment/economic activity, while maintaining two‐way vehicular access, parking opportunities, delivery and
loading zones, ride share spaces, and other amenities including performance space. Council awarded a professional
services contract for CSW/Stuber‐Stroeh Engineering in February 2022. The project uses a phased approach with
Phase 1 consisting of public outreach, conceptual design, preliminary environmental studies, and financial
assessment. A preferred plan will be developed in Phase 1 based on community and stakeholders’ input. Upon
completion of Phase 1 assessment and Council’s review of the community preferred plan, future phases including
design, environmental assessment, bidding, and construction will be developed. Staff presented an alternatives
analysis and a preferred streetscape concept plan to Council on December 18, 2023. Council did not approve the
plan and directed staff to identify additional concept alternatives for Council discussion. Staff conducted two
meetings with the Retail Committee and received input from Council on June 3, 2024. In summer 2024, staff will
continue with stakeholder engagement, refining concepts and cost estimates. Staff is planning to present the
preferred concept to Council in September 2024 to conclude Phase 1. Staff will proceed with Phase 2 of the project
consisting of preliminary design and environmental assessment upon Council approval of the preferred concept
alternative.
(PE‐21004)
Traffic and Transportation Projects – Page 5 of 8
Traffic and Transportation Projects Status as of June 2024
Recurring Projects
Bicycle and Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
Pedestrian $211,611 $2,434,852 Office of Transportation N/A RecurringTransportation Plan
Implementation
(PL‐04010)
Project Status: This project funds the Bicycle and Pedestrian Transportation Plan Update effort, which kicked off
in fall 2023 and is scheduled to be completed in approximately 24 months (summer/fall 2025). This project also
funds the implementation of various individual bicycle and pedestrian projects, such as the design and
construction of bicycle boulevards, enhanced bikeways, shared‐paths, bicycle parking, pedestrian improvements,
and quick‐build implementation of the City’s existing 2012 Bicycle and Pedestrian Transportation Plan. This project
funds infrastructure projects like the Embarcadero Road Improvements Projects and the Charleston/Arastradero
Corridor Improvements Project.
Parking District Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
Implementation $0 $163,900 Office of Transportation N/A Recurring
(PL‐15003)Project Status: This project introduces additional parking permit programs throughout the city. One aspect of this
project is to update City Council‐approved Residential Preferential Parking (RPP) ordinance language to establish
uniform and streamlined procedures and processes to implement RPP districts through the process outlined in
Municipal Code 10.50.
Safe Routes to
School
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$77,826 $969,106 Office of Transportation N/A Recurring
(PL‐00026)Project Status: This project enables the City’s Safe Routes to School program, including school commute planning,
encouragement activities, and capital improvements along local and collector streets that may be impacted by
school commute activities. The capital improvements include traffic calming devices, enhanced crosswalks, and
improved signage along suggested safe routes to school. The community engagement and planning process for
the construction of the South Palo Alto Bikeways project began in FY 2021. The project will implement buffered
or protected bike lanes on East Meadow Drive from Alma Way to Fabian Way, Fabian Way from East Meadow
Traffic and Transportation Projects – Page 6 of 8
Traffic and Transportation Projects Status as of June 2024
Drive to East Charleston Road, and widen and repave the Waverley Avenue Bike Path between East Meadow Drive
and Charleston Road. Staff was notified of the award of a “Safe Streets for All” grant in spring 2024 to pilot the
South Palo Alto Bikeways concept plans on East Meadow Drive and Fabian Way. This fund will support the
demonstration project local match and pre‐grant activities in FY 2025. In FY 2024, this project funded education
to improve school access and safety. In addition, this project supported a secondary school needs assessment to
identify middle and high school education and encouragement programs and to query the Safe Routes Partnership
for the resources to support these programs.
Traffic Signal and
Intelligent
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$223,813 $1,451,217 Office of Transportation N/A Recurring
Transportation
Systems
(PL‐05030)
Project Status: This project includes design and construction of traffic signals, traffic signal communications
networks, detection, and data projects for transportation use, and maintenance of the City’s traffic signal central
management system. The project includes the replacement of traffic signal controllers and cabinets, video
detection systems, accessible pedestrian buttons, and related field equipment. Design for traffic signal safety and
operational improvements at the intersection of San Antonio Road and Charleston Road is nearing 100%
completion. Staff is finalizing the plans and will be preparing bid documents for construction to be released in fall
2024, with construction anticipated to begin in spring 2025. Staff is in the procurement process to update the
Centralized Traffic Management system servers to improve operational functions and system security. An IFB for
the Quarry Road Traffic Signal and Intelligent Transportation System upgrade project is anticipated for summer
2024. Staff continually provides traffic signal modifications, installations, and upgrades throughout the City.
Transportation and Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
Parking $309,114 $914,692 Office of Transportation N/A Recurring
Improvements
(PL‐12000)
Project Status: This project implements miscellaneous parking and transportation related improvements including
neighborhood traffic calming, neighborhood traffic studies, minor striping and signs installation, and parking
improvements. This project also funds the development of grant proposals used to procure funding for future
Traffic and Transportation Projects – Page 7 of 8
Traffic and Transportation Projects Status as of June 2024
projects. For the traffic calming project in the Crescent Park neighborhood, City Council approved proceeding with
the design of permanent improvements in November 2023. Staff has procured the services of the consultant to
design improvements and conduct community outreach. In addition, staff also initiated an Engineering and Traffic
Survey for select roadway segments to study prevailing speeds and review traffic conditions in order to establish
and/or certify posted speed limits. Staff is also working on the quiet zone project for all railroad crossings along
the Caltrain corridor. A quiet zone study was performed for the Palo Alto Avenue and Alma Street crossing in
collaboration with City of Menlo Park in 2022. Staff has retained the services of the consultant to design final
improvements at this crossing. The design plans are currently at 70% and are being reviewed by CPUC, Caltrain
and FRA for feedback and comments that will be incorporated to develop final PS&E and procure necessary
permits. In addition, staff procured the services of the consultant to conduct a study for evaluation of quiet zones
at the other three crossings of Churchill Avenue, Meadow Drive, and Charleston Road. The $200K Safe Streets for
All (SS4A) Safety Action Plan is funded via this project but will be reimbursed up to $160K by a federal grant. The
plan will target eliminating traffic deaths and life‐changing injuries on local streets.
Traffic and Transportation Projects – Page 8 of 8
Airport Projects Status as of June 2024
One‐Time Projects
Airport Access Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Road $0 $3,754,870 Public Works Design Summer 2027
Reconstruction
(AP‐24000)
Project Status: This project is for the design and reconstruction of the pavement on Embarcadero Way, which is
the main access road for airport businesses and the Air Traffic Control Tower at the Airport. The Airport did not
receive FAA funding for this project and the project is currently on hold.
Airport Layout Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Plan $1,179,551 $967,100 Public Works Construction Summer 2025
(AP‐21000)Project Status: This project provides updates to the Airport Layout Plan, also known as the Long Range Facilities
and Sustainability Plan, including a narrative report and environmental study. The Airport received funding for a
Phase I portion of this project in fall 2020. The airport conducted five public meetings for the project, and additional
meetings are currently being planned for this project. Phase I is approximately 95% complete, and Phase II is
approximately 75% complete.
Airport Parking Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Lot Electric
Vehicle
Charger
Installation
(AP‐24001)
$0 $28,994 Public Works Design Summer 2026
Project Status: This project will install electric vehicle charging stations in the Airport customer parking lot. The
Airport is currently unable to offer electric vehicle charging to its customers, but there is increasing demand for
vehicle charging capability from Airport tenants. This project has been delayed as the Airport explores further
funding options.
Airport Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Temporary $947 $411,105 Public Works Procurement Winter 2025
Airport Projects – Page 1 of 2
Airport Projects Status as of June 2024
Office
Buildings
(AP‐22001)
Project Status: This project provides funding for the installation and Furniture, Fixtures, & Equipment (FF&E) of
existing temporary modular buildings at the airport to provide adequate office space for airport staff as well as
terminal space for the public. This project has been delayed while the Airport explores further funding options.
Airport Zero
Emission
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$192,546 $369,008 Public Works Procurement Summer 2024
Vehicle Fleet
Replacement
Program
Project Status: The Airport vehicle fleet will be replaced by three zero emissions vehicles (ZEV), to be supported
by three electric charging stations. The van is used for the transportation of airport guests and passengers and
improves safety by minimizing foot traffic on the airport apron. The truck is used as a maintenance, first response,
and operations vehicle. The ZEV fleet will include one passenger vehicle and two trucks. FAA funding was received
in fall 2023, for the fleet replacement. The Airport issued an RFP in May 2024 and received a bid for a truck. It is
expected the vehicle will meet all the FAA Buy America requirements.
(AP‐23000)
Automated
Weather
Observation
System
(AWOS)
AP‐19000
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$43,677 $514,109 Public Works Design Summer 2025
Project Status: This project provides a new weather information system to be installed at the Palo Alto Airport.
The Airport has applied for FAA funding, and is waiting for the grant agreement to start design. The Airport received
a bid for the project and is submitting a grant application to the FAA. It is anticipated that funding for the project
will be received in fall 2024.
Recurring Projects
2024‐2028 – Airport Capital Improvements Program Projects: There are no recurring projects scheduled at this time.
Airport Projects – Page 2 of 2
Electric Fund Projects Status as of June 2024
One‐Time Projects
115 kV Electric
Intertie
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$742,639 $1,801,190 Utilities Pre‐Design Summer 2027
(EL‐06001)Project Status: This project will perform a technical feasibility study to determine the general project requirements
to establish a 115 kV electric intertie line and construct a 115/60 kV substation to connect the City's electric system
directly to the 115 kV transmission line at an additional location. Staff did not receive California Independent
System Operator’s (CAISO) commitment to support this interconnection. Staff has retained the services of a
consultant to evaluate the options available to the City. Staff is developing CPAU electric load forecast and proposal
for an additional 115 kV transmission line to be submitted in fall 2024 to CAISO for review and acceptance.
Coleridge
Cowper
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$180,813 $2,680,811 Utilities Design Summer 2025
Tennyson
4/12kV
Conversion
(EL‐14000)
Colorado
Project Status: This project converts the primary electric distribution system in the Coleridge Avenue, Cowper
Street, Tennyson Avenue area from 4 kV to 12 kV. This individual project will be closed but the scope of work will
be covered under the EL‐24000 Grid Modification project.
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Distribution
Feeder Outlet
Replacement
(EL‐22002)
$10,576 $400,000 Utilities Construction Fall 2025
Project Status: This project is for the installation of a new underground duct bank and cable at Colorado Substation.
The installation will improve reliability for all Colorado circuits. The design was completed in spring 2024 and
construction will begin by summer 2025. Council approved the contract in April 2024 and an order for the material
has been issued. The construction is delayed due to the procurement of the 12 kV pad‐mount switches.
Colorado Power
Station
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$4,468,548 $11,536,114 Utilities Design Fall 2027
Electric Fund Projects – Page 1 of 10
Electric Fund Projects Status as of June 2024
Equipment
Upgrades
(EL‐19001)
Project Status: This project is for the upgrades to equipment at the Colorado Power substation. In FY 2022 staff
completed the evaluation of existing equipment and will proceed with replacing the COP‐3 115 kV/60 kV
transformer bank and the 115 kV breaker. Engineering is continuing to work on the design RFPs and construction
IFBs for contract services to complete substation projects. In the meantime, the station service voltage transformer
(SSVT1) and the 60 kV Bus 1 & 2 Potential Transformers (PT) have been purchased for the replacement.
Colorado Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Substation Site
Improvements
(EL‐19002)
$275,777 $1,425,693 Utilities Design Fall 2025
Project Status: This project will make modifications to the substation driveways and fence to provide adequate
ingress and egress for utility vehicles used for maintenance and repair. Staff has prepared an overall master plan
for Colorado Substation to include all proposed improvements. Detailed designs for lighting, driveway, fences,
walls, and an oil containment improvement have been prepared. The Planning Department approved Utility
engineering’s design in May 2024. Engineering staff is currently preparing bid documentation for the construction
IFB. Bid opening has been delayed until winter 2025 due to staff changes.
East Meadow
Circles 4/12kV
Conversion
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$367,401 $1,742,527 Utilities Design Spring 2025
Project Status: This project converts the primary electric distribution system in the East Charleston Road, Alma
Street, East Meadow Drive, Middlefield Road areas from 4 kV to 12 kV and is challenging because of the
configuration of the streets and rear easement facilities. This project has been split into six design and construction
phases. Engineering has completed the design and construction for Phase 1. The City’s electrification goals have
changed the priority, schedule, and the allocation of staff resources for this CIP project. Engineering design for
Phase 2 and 3 is in progress.
(EL‐17001)
Foothills Rebuild Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
(Fire Mitigation) $8,503,110 $14,999,589 Utilities Construction Fall 2025
Electric Fund Projects – Page 2 of 10
Electric Fund Projects Status as of June 2024
(EL‐21001)Project Status: This project will rebuild the approximately 11 miles of overhead line in Foothills Park, as necessary
to mitigate the possibility of wildfire due to overhead electric lines. This could include the utilization of more robust
equipment or construction practices, rerouting to avoid vegetation and improve access for inspection and
maintenance, or converting the overhead lines to underground where feasible. Two proposals were received for
this project and both proposals were rejected because they did not provide an option to underground existing
overhead electric lines. Substructure for Phases 1, 2 and 3 is completed while the Phase 4 substructure is currently
in construction.
Grid Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Modernization $350,153 $300,000,000 Utilities Design Winter 2030
for Electrification Project Status: This project will provide the City with an electric infrastructure adequate to support the City’s goal
(EL‐24000)of 100% electrification and 80% carbon emissions reduction by the year 2030. To attain the 100% electrification
scenario, the City must maximize use of electric energy and phase out carbon‐based end uses such as natural gas
appliances and internal combustion vehicles. The electric system must be updated to meet the needs of
electrification, and older components in the distribution infrastructure must be replaced to mitigate chances of
overloading the system. Examples of assets to be replaced are distribution and substation transformers,
primary/secondary distribution circuits. A Pilot area was designated and engineering staff in conjunction with a
consultant have completed the distribution system design for the Pilot area, with a handful of power poles replaced
and installed as initial construction efforts start to take shape. The estimated completion date for the Pilot is
December 2024. Starting in FY 2025, this project will incorporate and consolidate the scope of work from the
following projects into one CIP: Coleridge Cowper Tennyson 4/12kV Conversion (EL‐14000), Hopkins Substation
4/12 kV Conversion (EL‐20000), Rebuild Underground District 15 (EL‐11003) and Rebuild Underground District 16
(EL‐13003).
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$220,986 $15,000,000 Utilities Construction Fall 2024
Electric Fund Projects – Page 3 of 10
Electric Fund Projects Status as of June 2024
Hanover Project Status: This project proposes to install two 12 kV 50 MVA transformers to replace two 4kV transformers
that served 1501 Page Mill Road and make all substation improvements necessary to accommodate the
installations. Generally, three to four years are spent on a substation upgrade. However, Tesla is requesting to
finish all construction at the substation and energize the new transformers and switchgear by the end of
September 2024. Construction work is in progress.
Substation
Improvement
(EL‐24001)
Hopkins Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Substation 4/12
kV Conversion
(EL‐20000)
$0 $2,010,000 Utilities Design Fall 2025
Project Status: This project will convert the distribution system connected to the Hopkins Substation from 4 kV to
12 kV. The future conversion of the Hopkins Substation from 4 kV to 12 kV requires that all the areas currently
served at 4 kV from the Hopkins Substation be converted to 12 kV. This project will improve operating flexibility of
the system, service reliability, and back‐up to customers in downtown and other adjacent areas. The City’s
electrification goals have changed the priority, schedule, and the allocation of staff resources for this CIP project.
Staff is working on an RFP for the engineering design for electrification of all overhead circuits. This individual
project will be closed and the scope of work will be covered under the EL‐24000 Grid Modification project. Please
see EL‐24000 Grid Modernization for Electrification for future updates.
Inter‐Substation
Line Protection
Relay
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$371,146 $1,601,626 Utilities Construction Summer 2027
Project Status: This project replaces the existing HCB pilot wire relays with a new microprocessor line differential
protective relay to protect the city’s 60 kV sub‐transmission line sections and equipment from damage due to
faults (i.e. short circuits) on the 60 kV line sections. This project is being done in phases, with design and
construction happening concurrently on the different phases. Construction of these improvements relies on work
completed by other projects to install fiber optic connections. Engineering design for segments Colorado
substation to Adobe Creek substation, Park Boulevard substation to Quarry substation, and Maybell substation to
Park Boulevard substation is in progress. A test plan is being written to prove the equipment will work as designed.
(EL‐17005)
Electric Fund Projects – Page 4 of 10
Electric Fund Projects Status as of June 2024
The Quarry to Park substation segment is delayed due to resources and is expected to be completed fall 2024. Park
to Maybell segment is still in progress, fiber installation is complete, and completion is expected winter 2025.
Rebuild Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Underground
District 15
(EL‐11003)
$43,348 $1,293,337 Utilities Design Fall 2027
Project Status: This project rebuilds and replaces the underground electric system in Underground District 15, the
area bounded by Los Palos Avenue, Glenbrook Drive, Pomona Avenue, and Arastradero Road. This project is in the
preliminary stages of engineering design and work will be coordinated with EL‐16000 which is currently rebuilding
the electric system along Arastradero Road. Work on this project was delayed due to public input regarding the
design of the project. Changes to the Rules and Regulations will require property owners to pay for the differential
cost should they want submersible equipment instead of pad mount. This project will fall under the underground
scope of work for electrification. Funds will be returned to reserves. Please see EL‐24000 Grid Modernization for
Electrification for future updates.
Rebuild Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Underground
District 16
(EL‐13003)
$28,742 $728,735 Utilities Design Spring 2027
Project Status: This project rebuilds and replaces the underground electric system in Underground District 16, the
area along Louis Road between Greer Street and Loma Verde Avenue. The engineering design work is complete.
The City’s electrification goals have changed the priority, schedule, and the allocation of staff resources for this CIP
project. This project will fall under the underground scope of work for electrification. Funds will be returned to
reserves. Please see EL‐24000 Grid Modernization for Electrification for future updates.
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$1,949,767 $2,522,451 Utilities Design Fall 2024
Electric Fund Projects – Page 5 of 10
Electric Fund Projects Status as of June 2024
Rebuild Project Status: This project rebuilds and replaces the underground electric system in Underground District 24, the
area bounded by Lytton Avenue; Bryant Street; Forest Avenue; and Alma Street. The engineering design is in
progress and will be completed in winter 2025. Construction will follow in spring 2025.
Underground
District 24
(EL‐10006)
Rebuild Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Underground
District 26
(EL‐16000)
$36,817 $2,522,451 Utilities Design Spring 2025
Project Status: This project rebuilds and replaces the underground electric system in Underground District 26, the
area along Arastradero Road between El Camino Real and Hillview Avenue. This is a four‐phase project. The
engineering design is in progress and will be completed by winter 2025. Construction will follow in spring 2025.
Smart Grid
Technology
Installation
(EL‐11014)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$12,805,162 $17,690,005 Utilities Construction Spring 2025
Project Status: Council approved the Advanced Metering Infrastructure (AMI) with Sensus on October 18, 2021.
The project includes replacement of 30,000 electric meters and retrofit of 20,800 water and 24,200 gas meters
with radio endpoints to transmit meter data to the AMI network. The proof of concept phase including AMI
network installation, meter testing, and system integration will occur between January 2022 and August 2023. Full
deployment is anticipated to run from September 2023 through April 2025.
Substation
Breaker
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$1,568,954 $7,368,743 Utilities Pre‐Design Summer 2028
Replacement
(EL‐17002)
Project Status: This project replaces high voltage circuit breakers that interconnect the nine electric substations
and two power switching stations that are reaching the end of their useful life and are now underrated for their
use. This project is being done in phases, with design and construction happening concurrently on the different
phases. Staff completed the construction on the first phase and is working to procure a multi‐year contract with
a contractor to complete the design and replacement of the remaining breakers. Staff is working on the design RFP
Electric Fund Projects – Page 6 of 10
Electric Fund Projects Status as of June 2024
and the construction IFB for contract services to complete substation projects. Lead times for circuit breakers are
currently at around 18 months.
Substation Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Physical Security $3,093,299 $6,895,187 Utilities Construction Winter 2025
(EL‐16003)Project Status: This project installs facilities providing physical protection of electric substations from vandalism
and intrusion. A professional services contract was awarded to Burns and McDonnell and the study was
completed. Staff continues to implement recommendations from the study each fiscal year. Construction is 90%
complete at seven of the nine substations. The Park and Colorado substations are the two remaining substations
that need updated security. The engineering design was approved by Planning and staff is now preparing the bid
documentation.
Recurring Projects
Communications Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
Utilities N/A RecurringSystem$45,733.$100,000
Improvements
(EL‐89031)
Project Status: This project installs high frequency coaxial cable, fiber optic cable, and related equipment to
provide communications services for traffic signal coordination, telephone links, computer data transmission, and
the Electric Supervisory Control and Data Acquisition (SCADA) system. This project is funding a portion of the
design phase of an expanded Utilities fiber optic network. The contract for design of this network was approved
by Council in June 2020. Staff installed 48F FO Cable between Maybell MB and PBS Park Boulevard substations in
Existing Aerial Innerduct for pilot wire relay protection.
Electric Fund Projects – Page 7 of 10
Electric Fund Projects Status as of June 2024
Electric Customer Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
Connections $2,202,541 $2,700,000 Utilities N/A Recurring
(EL‐89028)Project Status: This project installs services, transformers, and meters for new customers; upgrading of existing
services; temporary service connections; and overhead and underground extensions for new or existing
customers. Projects are in many stages of design and construction to provide temporary and permanent power
to residential and commercial customers in Palo Alto.
Electric System
Improvements
(EL‐98003)
Prior Year Actuals Current Year Budget
$1,567,547 $2,500,000
Project Status: This project consists of various projects that replace deteriorated facilities or install protective
devices that improve the Electric Distribution System. Projects are in many stages of development to replace
transformers, replace poles, replace overhead wires, and install protective devices to improve service reliability.
Implementing Department Project Phase Project Completion
Utilities N/A Recurring
Electric Utility
Geographic
Information
System
Prior Year Actuals Current Year Budget
$68,397 $250,000
Implementing Department Project Phase Project Completion
Utilities N/A Recurring
Project Status: This project enhances the citywide Geographical Information System (GIS). The primary emphasis
will be to provide a compatible user interface and estimating software, to edit and update data which will reside
in the citywide GIS. This funding is also being used to pay for Utilities Electric Division’s share of cost for the
implementation of new city‐wide GIS system (ESRI) led by IT. Utilities and Information Technology staff are also
working to assess GIS needs and the transition of the mapping information to ESRI. The migration of the
topographic data for Electric is 100% complete, but the migration of metadata is still in process.
(EL‐02011)
SCADA System
Upgrades
Prior Year Actuals Current Year Budget
$136,591 $220,000
Implementing Department Project Phase Project Completion
Utilities N/A Recurring
Electric Fund Projects – Page 8 of 10
Electric Fund Projects Status as of June 2024
(EL‐02010)Project Status: This project upgrades the Supervisory Control and Data Acquisition (SCADA) system hardware.
Staff completed the upgrade of the servers used for monitoring the utility substations and equipment for 2024.
The next hardware and software upgrade is currently in progress at the factory and work will occur in winter 2025
Substation
Facility
Prior Year Actuals Current Year Budget
$29,240 $1,200,000
Implementing Department Project Phase Project Completion
Utilities N/A Recurring
Improvements
(EL‐89044)
Project Status: This project makes improvements to facilities at the electric substations in Palo Alto. Staff is
working on the replacement of Remote Terminal Units (RTU) at various substations, upgrading gravel and
grounding, 60 kV air switches, and reconfiguring steel trusses and associated devices. Engineering is working on
design and construction for contract services to complete substation projects. Staff has completed the install for
Nexus meters at Hansen Way (22/23) and Colorado (20/21). Design for Hansen Way (20/21) is in progress.
Substation
Protection
Prior Year Actuals Current Year Budget
$262,000 $300,000
Implementing Department Project Phase Project Completion
Utilities N/A Recurring
Improvements
(EL‐89038)
Project Status: This project makes improvements to equipment used at electric substations to protect the
substation equipment and circuits emanating from the substation from damage due to faults (i.e. short circuits)
on the electric system. Staff issued a task order with Soudi Consultants to review and revise protection settings
and training on the commissioning of Park Boulevard relays.
Underground
System Rebuild
(EL‐16001)
Prior Year Actuals Current Year Budget
$0 $350,000
Project Status: This project replaces underground electric equipment in areas that were originally installed
underground, that are not part of an Underground District. Staff is working to identify areas where the age of the
existing cables are a high priority for cable replacement. To date, this includes areas in the Stanford Research
Park, Arastradero Road, and along East Bayshore Road. New areas have been identified and progress has been
Implementing Department Project Phase Project Completion
Utilities N/A Recurring
Electric Fund Projects – Page 9 of 10
Electric Fund Projects Status as of June 2024
made on development of the project. Projects are in many stages of development to replace underground
transformers, cables, vaults, and to install protective devices to improve service reliability.
Wood Pole
Replacement
(EL‐19004)
Prior Year Actuals Current Year Budget
$533,613 $1,500,000
Project Status: This project will fund the annual replacement of deteriorated wood power poles. Staff has
completed the replacement of forty‐six poles in FY 2024.
Implementing Department Project Phase Project Completion
Utilities N/A Recurring
Electric Fund Projects – Page 10 of 10
Fiber Optics Fund Projects Status as of June 2024
One‐Time Projects
Fiber Optic
Network
System
Rebuild
(FO‐16000)
Prior Years Actuals Total Project Budget
$3,232,944 $32,103,876
Implementing Department Project Phase Project Completion
Utilities Design Fall 2025
Project Status: This project is for the System Capacity Improvement that rebuilds portions of the "dark" fiber optic
network around Palo Alto. In September 2022, Council approved the City’s fiber expansion plan including
construction of a new fiber backbone and a phased buildout of a fiber‐to‐the‐premises network. The Fiber Optic
Network System Rebuild CIP will be replaced with new Fiber Backbone and Fiber‐to‐the‐Premises (FTTP) CIP’s in FY
2024. Staff has hired a consultant to complete the Fiber Backbone and FTTP conceptual design. The conceptual
design has been completed the contract has been amended to complete the design and all provide documentation
necessary for procurement of a construction contract. Staff is updating fiber databases and reviewing the current
inventory of fiber strands in order to determine what sections of the Fiber Backbone should be upgraded first. Due
to the Fiber to the Premises pilot and Wildfire Mitigation project in the Foothills, materials and resources have been
reassigned from this project. Staff anticipates restarting this review phase, to be completed by January 2025. As the
FTTP pilot expands into Phase I, staff will be designing and constructing the new Fiber Backbone, with an anticipated
date to complete phase 1 Fiber Backbone by end of December 2025.
Fiber to the Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Utilities Design Winter 2030Premises
(FTTP)
$53,550 $ 20,000,000
Project Status: This project will build Fiber‐to‐the‐Premises (FTTP) to deliver broadband (high‐speed internet) for
homes and businesses in the City of Palo Alto. As the City builds the FO‐16000 ‐ Fiber Optics Network ‐ System Rebuild
Staff has divided up the City into smaller sections for a phased approach of the Fiber‐to‐the‐Premises project.
Furthermore, Staff has proceeded to combine the Phase 1 Fiber‐to‐the‐Premise design with a Grid Modernization
Project covering the same area. Staff is capitalizing on inherent synergies between the two projects, as well as taking
advantage of economies of scale deployment that can be realized as a result of combining the two projects. Staff has
contracted with an Engineering firm to produce design drawings and specifications. The City is implementing a pilot
during Phase 1 of the FTTP project to evaluate various new technologies and to assess various construction
(FO‐24000)
Fiber Optics Fund Projects – Page 1 of 2
Fiber Optics Fund Projects Status as of June 2024
methodologies to closely align with Grid Modernization and inform on future phases of deployment. FTTP pilot
construction is scheduled to begin in September 2024 and customers in the pilot area can be served in February
2025.
Recurring Projects
Fiber Optics
Customer
Prior Year Actuals
$18,434
Current Year Budget Implementing Department Project Phase Project Completion
$251,600 Utilities N/A Recurring
Connections
(FO‐10000)
Project Status: This project enables the installation of fiber optic infrastructure for new service connections.
Projects are developed as needed to meet customer requests for leasing of fibers on the Dark Fiber system. There
have been five new customer inquiries in the second half of FY 2024. Staff has installed new fiber connection
services for the Public Safety Building.
Fiber Optics
Network
System
Prior Year Actuals
$36,608
Current Year Budget Implementing Department Project Phase Project Completion
$561,000 Utilities N/A Recurring
Project Status: This project improves the reliability within the fiber optic network system. As part of the City’s
Improvements wildfire mitigation plan, this project will add new fiber conduit and substructure in the foothills to support city
(FO‐10001)infrastructure and improve telecommunication and connectivity in the open space. In the second half of FY 2024,
staff is having discussions with customers in the foothills to see whether they are interested in licensing dark fiber
from the City to enhance their residential broadband service in conjunction with a third‐party internet service
provider. Fiber conduit installation in the foothills is expected to be completed by early 2025.
Fiber Optics Fund Projects – Page 2 of 2
Gas Fund Projects Status as of June 2024
One‐Time Projects
Gas Main
Replacement $3,929,943
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Spring 2025$10,063,205 Utilities Construction
Project 24
(GS‐14003)
Project Status: This project enables the design and construction to replace approximately 20,100 linear feet (which
represents 1.9% of the City's Gas distribution main system) of distribution main and 260 gas services constructed mainly
of PVC on various streets within the University Park, and Crescent Park neighborhoods. Release of the project for bidding
has been delayed, to include the Town & Country Village scope. This project was split into GMR24A and GMR24B.
GMR24A (Stanford Shopping Center) was completed spring 2023. GMR24B construction started in winter 2024 and is
anticipated to be complete in spring 2025.
Gas Main
Replacement $15,525
Prior Years Actuals Total Project Budget Implementing Department Project Phase
$10,000,000 Utilities Design
Project Completion
Fall 2026
Project 25
(GS‐15000)
Project Status: This Gas Main Replacement (GMR) project replaces approximately 26,000 linear feet (which represents
2.3 percent of the City’s Gas Distribution System) of leaking, inadequately sized, and structurally deficient gas mains and
services located on various streets in the neighborhoods of Community Center, Leland Manor, Midtown, and Palo Verde
neighborhoods. Staff identified problematic mains and services by researching maintenance and leak histories, analyzing
performance of the entire Gas Distribution System, and considering risk ratings of the Distribution Integrity Management
Plan. A federal grant application was submitted in August 2023 and the City was awarded $16.5 million in grant funding
for this project. Staff is currently completing the Tier 2 Environmental documentation to meet federal grant requirements
before it can be released through purchasing for construction bids. The project is on track for construction to begin in
summer 2025.
Recurring Projects
Gas Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
Distribution $484,530 $1,005,796 Utilities N/A Recurring
Gas Fund Projects – Page 1 of 3
Gas Fund Projects Status as of June 2024
System Project Status: This project enables Gas Distribution System improvements that include increasing distribution system
Improvements capacity for load growth, replacing deteriorated capital facilities, reconfiguring and adding to the system to improve
(GS‐11002)service reliability, and conducting research related to performance of the gas distribution system or its various
components making general improvements to the system. The City must continuously evaluate service reliability needs
and make improvements to the system to maintain top level service to City customers and to minimize potential
economic losses due to service interruptions. In the second half of FY 2024, City crews completed the replacement of
various gas services and valves throughout the system, emergency repairs to Arastradero Creek to backfill an exposed 8
inch gas pipeline, and replacement of pressure transmitting equipment at Scripps Avenue.
Gas Prior Year Actuals Current Year Budget Implementing Department
$80,226 $100,000 Utilities
Project Status: This project purchases polyethylene (PE) fusion equipment and tools, directional boring/locating
equipment and tools, and general shop equipment and tools. The equipment needs to be upgraded on an annual basis
to safely operate and maintain a natural gas distribution system and to ensure operators’ safety and productivity. In the
second half of FY 2024, the purchase of 15 new Sensit gas detectors was completed.
Project Phase
N/A
Project Completion
RecurringEquipment
and Tools
(GS‐13002)
Gas Meters
and
Prior Year Actuals Current Year Budget Implementing Department
$365,663 $500,000 Utilities
Project Phase
N/A
Project Completion
Recurring
Regulators
(GS‐80019)
Project Status: This project provides replacement of the existing gas meters and regulators annually. The coordination
of gas meter and regulator replacements with gas meters identified to be replaced under the AMI contract, which is
generally gas meters that are 25 years or older. The gas meter replacement program ensures the accuracy of gas
consumption measurement, reduces possible revenue loss due to under‐registered gas, and provides customers with
accurate monthly bills. Replacement of aged gas meters and regulators is on‐going. The next major replacement of
meters and regulators will be coordinated with Gas Main Replacement Project 24 (GS‐14003) and the Advanced Metering
Infrastructure project.
Gas Fund Projects – Page 2 of 3
Gas Fund Projects Status as of June 2024
Gas System,
Customer
Prior Year Actuals Current Year Budget Implementing Department
$584,034 $810,900 Utilities
Project Phase
N/A
Project Completion
Recurring
Connections
(GS‐80017)
Project Status: This project enables the Gas Distribution System to be extended in order to provide gas service to new
customers and augment service to customers with increased natural gas demands. Improvements include new mains,
services, valves, regulators, meters, and accessories in order to meet changes in existing customer service demands, and
respond to changes in gas service requirements due to new development or redevelopment. This project is funded
partially from reimbursements by customers. City crews completed 18 gas service installations, 5 gas service relocations
and 14 gas service demolitions in the second half of FY 2024.
Gas Fund Projects – Page 3 of 3
Stormwater Management Projects Status as of June 2024
One‐Time Projects
Corporation
Way System
Upgrades and
Pump Station
(SD‐21000)
Prior Years Actuals
$340,827
Total Project Budget Implementing Department Project Phase Project Completion
$4,146,556 Public Works Design Spring 2026
Project Status: This project incorporates a design of a new small pump station with a twenty‐five cubic feet per
second capacity and upgrades 700 linear feet of pipe to thirty inch diameter High Density Polyethylene pipe. The
existing system does not have the force needed to discharge storm flows into the Adobe Creek. Adding a pump
station in advance of the outfall and upsizing the storm pipe will eliminate the routine flooding along East Bayshore
Road and convey runoff from a ten year storm event. Staff secured an easement for the pump station from adjacent
property owners. The design consultant addressed the City’s 90% review comments and submitted the final Plans,
Specifications and Estimate (PS&E) to staff. The Architectural Review application was approved and the Plans are
under review by the Building Department. Concurrently, staff is preparing an IFB for construction. Bids will be
solicited in summer 2024 and a construction contract is anticipated to start in fall 2024.
East Meadow
Drive System
Upgrades
Prior Years Actuals
$440,133
Total Project Budget Implementing Department Project Phase Project Completion
$636,405 Public Works Construction Summer 2024
Project Status: This project adds approximately 407 linear feet of new 24‐inch high density polyethylene (HDPE)
to be parallel to the existing thirty‐six inch pipe within East Meadow Drive to increase the capacity of the storm
drain system. This project includes upsizing manholes based on new pipes and reconnecting laterals from private
property and catch basins. A construction contract was awarded in October 2023, and construction began in
November 2023. Construction contract closeout is anticipated in August 2024 due to additional storm drain‐pipe
replacement locations as part of the Storm Drain Rehab project (SD‐06101).
(SD‐22000)
East Meadow
Circle
Prior Years Actuals
$333,087
Total Project Budget Implementing Department Project Phase Project Completion
$634,016 Public Works Construction Summer 2024
Connection to
Adobe Creek
Pump Station
Project Status: This project will install approximately 600 linear feet of fifteen inch pipe and manholes along East
Meadow Circle. The upgraded line will eliminate flooding that occurs within East Meadow Circle when the water
level within Barron Creek is higher than the flap‐gate, and flows are not able to drain into the creek. The new fifteen‐
Stormwater Management Projects ‐ Page 1 of 4
Stormwater Management Projects Status as of June 2024
(SD‐26000)inch HDPE line extension allows flows to drain away from Barron Creek and into Adobe Creek, where they can be
pumped. The project also includes a small bioretention area to treat low flow runoff within East Meadow Circle
before discharging into either creek. A construction contract was awarded in October 2023, and construction began
November 2023. Construction contract closeout is anticipated in August 2024 due to additional storm drain‐pipe
replacement locations as part of the Storm Drain Rehab project (SD‐06101).
Trash Capture
Device
Prior Years Actuals
$762,720
Total Project Budget Implementing Department Project Phase Project Completion
$818,837 Public Works Construction Summer 2024
Installation
(SD‐22002)
Project Status: This project involves design and construction of a large trash capture device (TCD) installed in the
planting strip along Embarcadero Road located in front of the Palo Alto Baylands Golf Links parking lot. The TCD will
be integrated into a thirty‐six inch storm pipe to capture trash as small as five millimeters from a section of the
storm drain system prior to discharging to the San Francisco Bay. The 189‐acre drainage area treated by the TCD
consists of 169 acres of commercial and office land use in the City’s jurisdiction and twenty acres in the California
Department of Transportation (Caltrans) right‐of‐way. Construction began in summer 2023 and will be completed
by summer 2024.
West Bayshore Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$3,058,134 Public Works Design Spring 2026Road Pump
Station
$424,398
Project Status: This project incorporates design and construction of a new small pump station with fifteen cubic
feet per second capacity. Installing a new pump station will allow storm flows to be pumped into the Adobe Barron
Creek confluence while adding a pump station in advance of the outfall would eliminate the routine flooding along
West Bayshore Road and allow the system to convey runoff from a ten year storm event. Staff secured an easement
for the pump station from adjacent property owners. The design consultant has submitted the final plans after
addressing the City’s comments. The Architectural Review application for the project has been approved and is
under review by the Building Department for final permit approval. An IFB for construction is anticipated to be
issued in summer 2024.
(SD‐20000)
Stormwater Management Projects ‐ Page 2 of 4
Stormwater Management Projects Status as of June 2024
West Bayshore Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Road Trunk Line $44,554 $2,542,314 Public Works Design Spring 2026
Improvements
(SD‐23000)
Project Status: This project replaces approximately 1,400 linear feet of existing fifteen inch diameter pipe with
thirty‐six inch High Density Polyethylene pipe. These improvements along with the new West Bayshore Road Pump
Station (SD‐20000) will eliminate the routine flooding along West Bayshore Road and allow the system to convey
runoff from a ten year storm event. Staff secured an easement for the pump station from adjacent property owners.
The design consultant has submitted the final plans after addressing the City’s comments. The Architectural Review
application for the project has been approved and is under review by the Building Department for final permit
approval. An IFB for construction is anticipated to be issued in summer 2024.
Recurring Projects
Green
Stormwater
Infrastructure
(SD‐22001)
Prior Year Actuals
$77,092
Current Year Budget Implementing Department Project Phase Project Completion
$2,005,559 Public Works N/A Recurring
Project Status: This project provides funding for Green Stormwater Infrastructure (GSI) projects and the integration
of GSI features in the design and implementation of planned CIP projects supported by other funds. GSI mimics the
natural environment to slow, spread, infiltrate, and filter pollutants from stormwater runoff through native or
engineered soils or other pervious material rather than discharging it directly into the storm drain system, creeks,
and the Bay. Types of GSI include bioretention areas, flow‐through planters, tree wells, and pervious pavement to
manage stormwater runoff. The FY 2024 budget is allocated as a match to fund the balance of a GSI project partially
funded by the U.S. Environmental Protection Agency and also provided funding for constructing a bioretention area
as part of the East Meadow Circle Connection to Adobe Creek pump station project (SD‐26000) in spring 2024.
Storm Drainage Prior Year Actuals
System $598,188
Current Year Budget Implementing Department Project Phase Project Completion
$1,525,681 Public Works N/A Recurring
Stormwater Management Projects ‐ Page 3 of 4
Stormwater Management Projects Status as of June 2024
Replacement
and
Rehabilitation
(SD‐06101)
Project Status: This project provides for annual replacement and rehabilitation to maintain the integrity of the
storm drain system, including deteriorated storm drain piping, manholes, and storm drain inlets. The rehabilitation
includes replacement of broken corrugated metal pipe with High Density Polyethylene pipe. Based on the recent
pipe failures that occurred in early 2023, staff is proposing to replace storm drain pipes at seven locations (Forest
Avenue, Ramona Street, Embarcadero Road, Fielding Drive, Middlefield Road, Newell Road, and Alexis Drive), as
part of CIP projects SD‐22000 and SD‐26000. A construction contract was awarded in October 2023 and
construction began in November 2023. In the second half of FY 2024, Forest Avenue, Embarcadero Road, Newell
Road, and Fielding Drive locations were completed and construction is anticipated to be completed by August 2024
on the remaining locations.
Stormwater Management Projects ‐ Page 4 of 4
Wastewater Collection Fund Projects Status as of June 2024
One‐Time Projects
Wastewater
Collection
System
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Spring 2024$7,458,916 $8,635,244 Utilities Completed
Rehabilitation
Augmentation
Project 31
Project Status: This project funded the design and construction of high priority main replacements which reduces
inflow of rainfall and groundwater into the collection system. The project replaces approximately 11,000 linear feet
(which represents 1.0 percent of the City’s Wastewater Collection System) for El Camino Real from Page Mill Road to
Cesano Court, and Page Mill Road from Ramos Way to Ash Street. The project was comprised of mains identified in
video inspection work or through maintenance records as structurally deficient and in need of replacement. The work
was in Caltrans (El Camino Real) and the County of Santa Clara (Page Mill Road) right‐of‐way. Construction was
completed in May 2024.
(WC‐19001)
Recurring Projects
Sewer
Lateral/Manhole
Rehabilitation
and
Prior Year Actuals Current Year Budget Implementing Department
$850,000 Utilities
Project Phase Project Completion
$688,486 N/A Recurring
Project Status: This project replaces defective sewer laterals, cleanouts, manholes, backwater devices, and equipment
to support these activities to maintain the Wastewater Collection System, as well as to comply with the Sanitary Sewer
Master Plan (SMP). Information collected during routine annual maintenance activities is used to prioritize work. The
continued work performed will also help reducing both sewage blockage and the City's treatment expenses to treat
rainwater or groundwater infiltration. A new three year construction contract was approved in FY 2023 to replace
problematic sewer laterals. In the second half of FY 2024, seven sewer lateral replacements were completed under
this contract.
Replacement
(WC‐99013)
Wastewater Collection Fund Projects – Page 1 of 2
Wastewater Collection Fund Projects Status as of June 2024
Sewer System,
Customer
Prior Year Actuals
$386,388
Current Year Budget Implementing Department
$450,000 Utilities
Project Phase
N/A
Project Completion
Recurring
Connections
(WC‐80020)
Project Status: This project installs sewer lateral connections and additions or extensions of existing mains to serve
new customers and to respond to changes in sewer requirements due to redevelopment. Old existing non‐plastic
sewer laterals with condition deficiencies per Utilities Operations’ criteria are required to be replaced in accordance
with the latest 2022 WGW Standards. In the second half of FY 2024, seven new lateral connections were performed.
Wastewater
General
Prior Year Actuals
$44,679
Current Year Budget Implementing Department
$108,941 Utilities
Project Phase
N/A
Project Completion
Recurring
Equipment and
Tools
Project Status: This project provides funds to procure new general equipment and new tools. In the second half of
FY 2024, no new general equipment or tools was procured.
(WC‐13002)
Wastewater
System
Prior Year Actuals
$133,144
Current Year Budget Implementing Department
$799,501 Utilities
Project Phase
N/A
Project Completion
Recurring
Improvements
(WC‐15002)
Project Status: This project implements improvements to the Wastewater Collection System by increasing system
capacity for growth, flow monitoring, hydraulic modeling and system analysis, load simulations, asset management
analysis and assessment, system inflow/infiltration analysis, and sanitary sewer overflow monitoring and reduction.
Part of this project funds the Sewer Master Plan Study, which is evaluating the City’s existing wastewater collection
system, flows, and flow patterns to determine system capacity to meet current and future flows and recommend and
prioritize capital improvement projects where needed. The consultant contract was approved in November 2023. The
consultant started work in December 2023. The project completed flow monitoring in spring 2024 and is currently
validating the collection system model network.
Wastewater Collection Fund Projects – Page 2 of 2
Wastewater Treatment Fund Projects Status as of June 2024
One‐Time Projects
Advanced
Water
Prior Years Actuals Total Project Budget
$2,196,877 $59,974,965
Implementing Department
Public Works
Project Phase Project Completion
Design Spring 2027
Purification
Facility
(WQ‐19003)
Project Status: This project enables the design and construction of an Advanced Water Purification Facility to further
improve the quality of the tertiary‐treated recycled water by ultrafiltration followed by reverse osmosis to reduce the
level of total dissolved solids. The water reuse partnership agreement with Valley Water and Mountain View provides
$16 million in funding from Valley Water for this project. The City has also received grant funding for a portion of the
project costs and a State low‐interest loan for the design and construction phases. Mountain View agreed to pay the
remainder of the capital costs associated with this project. The design is currently at 100%. The project is in process of
receiving a building permit prior to issuing an invitation for bids in fall 2024, while financial agreements with funding
agencies are being formalized.
Headworks
Facility
Prior Years Actuals Total Project Budget
$184,846 $52,095,872
Implementing Department
Public Works
Project Phase Project Completion
Pre‐Design Spring 2032
Replacement
(WQ‐16002)
Project Status: This project replaces the existing two outdated influent pump stations and their associated equipment
and ancillary systems, including the suction and discharge piping manifolds, valves, electrical and controls system,
screening equipment, grit handling equipment, pumps, flow meters and yard piping. A consultant was selected in
winter 2024 to perform preliminary and carry out workshops to determine the design criteria.
Horizontal
Levee Pilot
(WQ‐22001)
Prior Years Actuals Total Project Budget Implementing Department
$156,195 $738,511 Public Works
Project Phase Project Completion
Design Fall 2029
Project Status: This project consists of the design, permitting, and construction of a horizontal levee pilot system. The
system will utilize treated wastewater to create a transitional brackish habitat on the Bayside of a future flood control
levee located in the Palo Alto Baylands, adjacent to the Regional Water Quality Control Plant (RWQCP). Information
and data collected by this pilot system could support broader implementation of horizontal levees as green
infrastructure components in larger flood control levee improvement projects within Palo Alto and beyond. The project
Wastewater Treatment Fund Projects – Page 1 of 4
Wastewater Treatment Fund Projects Status as of June 2024
completed design, CEQA review, conducted several stakeholder outreach events, created a project webpage, obtained
all construction permits from resource agencies, received a recommendation from the Parks and Recreation
Commission, and obtained Council approval of the Park Improvement Ordinance as well as a Cooperative Agreement
between project partners. The project is currently onboarding a construction management firm, preparing for required
monitoring, and coordinating future community engagement activities including BioBlitz’ and King Tide Walks. The San
Francisco Estuary Partnership/Association of Bay Area Governments will be posting the project for solicitation in late
2024.
Joint
Intercepting
Sewer
Prior Years Actuals Total Project Budget
$103,833 $12,573,488
Project Status: This project will rehabilitate 2,364 linear feet of the 60‐inch and 72‐inch diameter Joint Intercepting
Implementing Department
Public Works
Project Phase Project Completion
Construction Fall 2024
Rehabilitation Sewer (JIS) trunk line leading to the Regional Water Quality Control Plant (RWQCP). The entire trunk sewer line,
(Phase 1)
(WQ‐24000)
constructed in 1972, is approximately 9,000 feet long consisting of 13 manholes and junction structures. The JIS
conveys raw wastewater mainly from the City of Mountain View, City of Los Altos, Los Altos Hills, and a portion Palo
Alto, which accounts for more than half of the RWQCP’s influent flows. A construction contract was awarded in winter
2024. Construction is 20 percent complete and is scheduled to be completed by fall 2024.
New
Laboratory
and
Prior Years Actuals Total Project Budget
$363,705 $23,979,898
Project Status: This project was originally envisioned to replace the existing plant laboratory and environmental
Implementing Department
Public Works
Project Phase Project Completion
Pre‐Design Fall 2030
Environmental services offices. Staff is currently revising space planning assumptions as the City and RWQCP are investigating the
Services
Building
(WQ‐14002)
potential acquisition of a property adjoining the RWQCP and have put further design efforts on hold. The original design
contract was terminated in March 2021. Solicitation for engaging a new consultant for detailed design will begin after
advanced planning and siting analysis are completed as part of the Long‐Range Facilities Plan Update.
Recommendations from the Long Range Facilities Plan Update, anticipated to be completed in 2027, will help
determine the direction the RWQCP will pursue to address this item.
Wastewater Treatment Fund Projects – Page 2 of 4
Wastewater Treatment Fund Projects Status as of June 2024
Outfall Line
Construction
(WQ‐19000)
Prior Years Actuals Total Project Budget
$0 $17,923,113
Implementing Department
Public Works
Project Phase Project Completion
Design Summer 2026
Project Status: This project consists of the construction of a new parallel outfall pipe to convey final plant effluent to
San Francisco Bay. A re‐design of the pipeline is needed to accommodate a potential future runway shift at Palo Alto
Airport. Staff is currently working with the Federal Aviation Administration (FAA) to gain FAA concurrence for the
pipeline construction and permanent easements on Airport property. The re‐design is anticipated to begin in fall 2024,
moving immediately to construction upon design completion.
Plant Master
Plan
Prior Years Actuals Current Year Budget
$5,958,554 $442,587
Implementing Department
Public Works
Project Phase Project Completion
Construction Winter 2028
(WQ‐10001)Project Status: This project enables the ongoing program management support for major capital projects. Current
tasks include developing scopes of work, evaluating consultant proposals, coordinating project management activities,
pursuing State low‐interest loans for multiple projects, and updating partner agreements. The consultant provides
support for coordination of the construction contracts in progress, as well as any tasks and projects associated with
the Long‐Range Facilities Plan (LRFP), with a contract that expires in 2028.
Primary Prior Years Actuals Total Project Budget
$20,449,644
Project Status: This project enabled the design and construction for new protective coatings on each of the four
Implementing Department
Public Works
Project Phase Project Completion
Completed Summer 2024Sedimentation $14,653,675
Tank
Rehabilitation concrete primary sedimentation tanks, with replacement of worn rotating parts and mechanical and electrical
(WQ‐14003)equipment. These tanks were installed in 1972 and the recoating project will extend the concrete life for another thirty
years. Construction began in summer 2021. Substantial completion was achieved on June 1, 2024. All remaining work
associated with the punch List, including miscellaneous and small deficient contract work should be completed by
summer 2024.
Wastewater Treatment Fund Projects – Page 3 of 4
Wastewater Treatment Fund Projects Status as of June 2024
Secondary
Treatment
Upgrades
Prior Years Actuals Total Project Budget
$76,315,534 $193,317,009
Implementing Department
Public Works
Project Phase Project Completion
Construction Summer2028
Project Status: This project upgrades the Secondary Treatment process at the RWQCP. The existing Secondary
Treatment process has two main components, the Fixed Film Reactors (FFR) and the Activated Sludge (AS) Process.
This project includes the reconstruction of the AS process, rehabilitation and reconfiguration of the AS Aeration Basins,
the elimination of the FFRs, addition of denitrification capabilities, and replacement of equipment beyond its useful
life. Construction began in winter 2023 with completion of new denitrification treatment and retirement of the FFR’s
is expected in 2028. Construction is still in progress with much of the underground support infrastructure in place.
Reconfiguration of the first AS Aeration Basin is anticipated in fall 2024.
(WQ‐19001)
Recurring Projects
Plant Repair,
Retrofit and
Prior Year Actuals
$5,804,943
Current Year Budget Implementing Department Project Phase Project Completion
$10,141,002 Public Works N/A Recurring
Equipment
Replacement
(WQ‐19002)
Project Status: This project enables the assessment, repair, and retrofit of the RWQCP’s concrete and metal
structures; the replacement of necessary equipment and ancillary facilities, including electrical equipment/systems,
to maintain treatment reliability and existing infrastructure; and the replacement of large diameter flow meters built
into the wastewater treatment system on sewers, pipes, and water lines. The Long Range Facility Plan (LRFP) Update
consultant contract, to identify and prioritize repair, retrofit, or replacement of Plant infrastructure and equipment
and the timing of such projects, was awarded in spring 2024. The contract will commence in summer 2024. Design of
the 12 kV Electrical Loop Upgrade Project was completed in spring 2022. A construction contract for phase 1 was
executed in winter 2023, with expected completion in summer 2024. Solicitation for Phase 2 construction will
commence in summer 2024.
Wastewater Treatment Fund Projects – Page 4 of 4
Water Fund Projects Status as of June 2024
One‐Time Projects
Water Main
Replacement
Project 29
Prior Years Actuals Total Project Budget
$3,888,047 $9,307,828
Implementing Department Project Phase Project Completion
Utilities Construction Summer 2024
Project Status: This project will fund the design and replacement of structurally deficient water mains and
appurtenances. Mains are selected by researching the maintenance history of the system and identifying those
that are undersized, corroded, and/or subject to breaks. The project scope includes approximately 7,500 linear feet
(which represents 0.6 percent of the City’s Water Distribution System) of mains and services on various streets
within the City, including areas in the Evergreen Park and Ventura neighborhoods. Construction started in
November 2023. The project is approximately 65% complete and is on target to be completed in August 2024.
(WS‐15002)
Water Main
Replacement
Project 30
Prior Years Actuals Total Project Budget
$5,371 $9,350,000
Implementing Department Project Phase Project Completion
Utilities Design Spring 2026
Project Status: This project will fund the replacement of structurally deficient water mains and appurtenances in
Fiscal Year 2026. Mains are selected by researching the maintenance history of the system and identifying those
that are undersized, corroded, and subject to breaks. The project scope includes approximately 10,000 linear feet
(which represents 0.8 percent of the City’s Water Distribution System) of mains and services on various streets
within the City, including areas in Midtown/Midtown West, Palo Verde, and Green Meadow neighborhoods. The
design is approximately 30% complete at the end of FY 2024.
(WS‐16001)
Water Recycling Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Utilities Pre‐Design Fall 2024Facilities$710,106 $852,674
(WS‐07001)Project Status: This project allows the City to hire a consultant to prepare a business plan, prepare preliminary
design, and secure funding options for an expansion of the existing recycled water delivery system in the City. The
expansion pipeline is one of several water reuse projects being considered in the Northwest County Recycled Water
Strategic Plan. One Water Plan development is underway to evaluate alternative water supplies, define existing
and future uncertainties and supply risks, and identify community needs and priorities. Funding contribution from
Water Fund Projects – Page 1 of 5
Water Fund Projects Status as of June 2024
the Water Fund to the Recycled Water project has ended and funding for Operations and Maintenance will be
reviewed for budget cycle FY 2027.
Water
Regulation
Station
Improvements
(WS‐07000)
Prior Years Actuals Total Project Budget
$2,900,163 $2,960,477
Project Status: The project for Water Regulation Station Improvements included seismic upgrades, piping
improvements and other various upgrades to increase the structural reliability of two of the City’s turnouts with
SFPUC. Work under this project includes Seismic Upgrades of California Avenue and Page Mill Road Turnouts. City
Council approved this project and the construction was completed in May 2024.
Implementing Department Project Phase Project Completion
Utilities Completed Spring 2024
Water Tank
Seismic Upgrade $9,944,241
Prior Years Actuals Total Project Budget
$26,989,834
Implementing Department Project Phase Project Completion
Utilities Construction Fall 2028
and
Rehabilitation
(WS‐09000)
Project Status: This project for Seismic Water System Upgrades includes seismic upgrades at the Montebello,
Mayfield, Corte Madera, Park, Boronda, and Dahl Reservoirs in compliance with the American Society of Civil
Engineers (ASCE 7) seismic codes. Mayfield Reservoir was seismically retrofitted in 2011. Seismic upgrades of
Boronda and Montebello Reservoirs were completed in 2016 and 2018. The new concrete Corte Madera Reservoir
was completed in April 2022. The Park Reservoir and Dahl Reservoir Tanks are scheduled next for retrofit or
replacement. An Engineering and structural assessment of Park Reservoir was completed in spring 2023, and Dahl
Reservoir will be assessed in 2025. The design for Park and Dahl Reservoir is expected to be completed by fall 2025.
The retrofit and rehabilitation for both tanks are expected to be completed by the end of 2028.
Recurring Projects
Water Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
Distribution $161,813 $646,029 Utilities N/A Recurring
Water Fund Projects – Page 2 of 5
Water Fund Projects Status as of June 2024
System
Improvements
(WS‐11003)
Project Status: This project enables improvements to water distribution system deliverability and reliability. Typical
activities include installing restraining joints at critical pipelines and bridge crossings, increasing the size of
inadequate facilities, system leakage surveys, network modeling, and fire flow studies or other system
improvements as required. Continuous evaluation of system needs and making required improvements is
necessary to maintain adequate quantities of quality water, meeting local, state, and federal safe drinking water
standards. The Pump Station Painting project to paint the five foothill pump stations was completed in May 2024.
Services for a full system leakage survey of the water distribution system will be solicited in 2024 and the work is
expected to be completed by the end of 2025.
Water, Gas,
Wastewater
Utility GIS Data
(WS‐02014)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$249,154 $513,400 Utilities N/A Recurring
Project Status: This project enables contracts related to Utilities GIS (Geographic Information System) needs. AME
database is heavily utilized by Utilities Engineering staff to update the utility information in GIS. The updated
information is used by various City staff, such as marking/locating underground utilities to comply with USA
(Underground Service Alert) requirements; developing design drawings for pipeline replacement projects; verifying
existing underground utilities during construction activities; creating customized utility map books for field crews
and on‐call personnel to meet their specific needs. Annual surveying contracts collect GPS points of existing above‐
ground utility features within CIP project areas. The data being collected continues to be used to correct the GIS
database. Accurate utility data helps the design to select new pipe alignment to minimize construction conflicts
and provides data for additional road feature linework to be corrected in the older GIS/AVEC database via ESRI.
Water General Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
Equipment/Tools $0.00
(WS‐13002)
$50,000 Utilities N/A Recurring
Project Status: This project acquires new equipment and tools, the replacement of existing fusion equipment, and
other associated tools. The fusion equipment is used to fuse together pipe joints in the City's water distribution
system. Equipment and tools are required to be upgraded on an annual basis to maintain high quality standards
Water Fund Projects – Page 3 of 5
Water Fund Projects Status as of June 2024
for the installation of the City's water distribution mains, along with the associated service standards and worker
safety and productivity measures. There were no purchases of equipment or tools in the second half of FY 2024.
Water Meters Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
(WS‐80015)$2,801,577 $1,599,821 Utilities N/A Recurring
Project Status: This project enables the purchasing of meters for new customers, upgrading meters for current
customers, installing meter bypasses, and replacing obsolete meters that are no longer repairable. This funding
also allows for annual testing and calibration of selected meters to maintain meter accuracy and reliability. During
the AMI implementation process, approximately 50% of the meters will be replaced, with a focus on meters more
than twenty years old. Staff is currently testing large diameter meter sets. Staff will begin testing a batch of
additional meters in the first half of FY 2025.
Water Service
and Hydrant
Replacement
(WS‐80014)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$152,163 $400,000 Utilities N/A Recurring
Project Status: This project replaces system control valves, deteriorated galvanized service lines, lead goosenecks,
and fire hydrant valves and assemblies per the Fire Department’s flow testing, upgrades fire hydrants in main line
replacement project areas, replaces damaged fire hydrants, and replaces existing undersized or deteriorated
copper water services on an as needed basis. Staff has been working on an extensive valve audit and to date have
operated and evaluated approximately 74% of the City’s 6,500 water valves. This project will be increasing work to
replace inoperative and leaking valves identified during this audit process. This project will be increasing work to
replace inoperative and leaking valves identified during this audit process. In addition, the City will be doing
additional work to look for possible lead whips in our distribution system as we continue to comply with the new
lead and copper rule revisions (LCRR).
Water Fund Projects – Page 4 of 5
Water Fund Projects Status as of June 2024
Water System
Customer
Connections
(WS‐80013)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$1,187,207 $932,000 Utilities N/A Recurring
Project Status: This project allows for improvements that include new main extensions, valves, domestic services,
meters on upgraded services, backflow devices, fire services, and fire hydrants. System extensions are required to
provide service to new large developments and to serve existing customers requesting expanded service on
Development Services projects. A total of 46 water services were installed in the second half of FY 2024.
Water System
Supply
Improvements
(WS‐11004)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$23,648 $3,617,000 Utilities N/A Recurring
Project Status: This project evaluates and improves the City’s water distribution system on an as‐needed basis. This
project includes piping modifications, equipment replacements associated with water delivery, supervisory control
software upgrades, system modifications for water system quality compliance, conditional assessment of the
reliability of transmission mains, and security system installations. The water system includes the connection
facilities between the City’s and the San Francisco Public Utility Commission’s pipelines, emergency water wells
within the City, pumping stations, water reservoirs, and pipelines. Security cameras will also be added to various
tanks, pump stations, and turnouts as part of the Security Cameras project. Staff leased a mobile generator for
Foothill pump stations in summer 2024 and purchased generators to be delivered by the summer 2025.
Water Fund Projects – Page 5 of 5
List of Completed Projects
Season
Completed Completed
Year Total Project Budget
**CIP #Project Name Project Description Project Type Fund Source Department CMR Date
This project installed a new automated gate at the Baylands Nature Preserve main entrance. The
existing gate was manually opened and closed by staff each day for public access. The scope of
work included an electrical transformer, trenching, wiring, and gate automation equipment. The
project started June 24, 2024 and reached substantial completion on June 30, 2024.
Baylands Nature Preserve
Entrance Gate
Parks and Open
Space
Community
ServicesOS‐24000 Construction Spring
Spring
2024
2024
$
$
132,701.00
The Charleston Arastradero Corridor was reconfigured to provide new landscaped median
islands, bulb outs, enhanced bike lanes, traffic signal improvements, and new street trees to
complement the new lane configurations that were approved for permanent retention. Phase 1
(Arastradero Road between Foothill Expressway to Clemo Avenue), Phase 2 (Charleston Road
from Alma Street to Middlefield Road) and Phase 3 (Arastradero Road from Los Palos Avenue to
El Camino Real, Charleston Road from El Camino Real to Alma Street and from Middlefield Road
to San Antonio Road) have all been completed as of spring 2024.
Charleston Arastradero
Corridor Project
Traffic and
TransportationPE‐13011 Construction
Construction
Public Works 20,788,951.00
This project funded the design and construction of high priority main replacement work, which
reduces inflow of rainfall and groundwater into the collection system. The project replaced
approximately 11,000 linear feet (which represents 1.0 percent of the City's Wastewater
Collection System) for El Camino Real from Page Mill Road to Cesano Court, and Page Mill Road
from Ramos Way to Ash Street. The project wais comprised of mains identified in video
inspection work or through maintenance records as structurally deficient and in need of
replacement. The work was in Caltrans (El Camino Real) and the County of Santa Clara (Page Mill
Road) right‐of‐way. Construction was completed May 5, 2024.
Wastewater Collection
WC‐19001 System Rehabilitation Wastewater
Collection Utilities Spring 2024 $8,635,244.00
Augmentation Project 31
This project enabled the design and construction for new protective coatings on each of the four
concrete primary sedimentation tanks, with replacement of worn rotating parts and mechanical
and electrical equipment. These tanks were installed in 1972 and the recoating project will will
extend the concrete life for another thirty years. Substantial completion was achieved on June 1,
2024.
Primary Sedimentation Tank
Rehabilitation
Wastewater
TreatmentWQ‐14003
WS‐07000
Construction
Construction
Public Works Spring
Spring
2024
2024
$
$
20,449,644.00
2,960,477.00
This project for Water Regulation Station Improvements included seismic upgrades, piping
improvements and other various upgrades to increase the structural reliability of two of the
City's turnouts with SFPUC. Work under this project includes Seismic Upgrades of California
Avenue and Page Mill Road Turnouts. Structural evaluation for restraining the Page Mill turnout
and piping was included in the design. The construction was completed in May 2024.
Water Regulation Station
Improvements Water Utilities
This project incorporated renovations to the Utilities Water Gas Wastewater (WGW) office space
at the Municipal Service Center (MSC). The new work area includes a small reception area, a
renovated kitchen and printer area, additional offices and cubicles, upgrades to the HVAC
system, lighting improvements and fire life safety systems upgrade. Construction was completed
in April 2023.
Water, Gas, Wastewater
Office Remodel
Buildings and
FacilitiesPE‐19001 Construction Public Works Spring 2023 $1,234,354.00
1
List of Completed Projects
Season
Completed Completed
Year Total Project Budget
**CIP #Project Name Project Description Project Type Fund Source Department CMR Date
This project provided funding for the replacement of all extrication tools for the Fire
Department. Extrication tools, also known as "Jaws of Life", are used to rescue victims of car
accidents and other emergencies where the victims are trapped in confined spaces. Equipment
was purchased in winter 2023 and the project is complete.
Buildings and
Facilities
Fire
DepartmentFD‐22000 Extrication Tool Replacement Procurement Winter
Spring
Spring
2023
2023
2023
$
$
$
298,200.00
10,305,619.00
4,656,777.00
This project has replaced approximately 18,600 linear feet (which represents 1.6% of the City's
water distribution system) of mains and 265 services on various streets in the City, including
areas in the Duveneck, St. Francis, Barron Park and Charleston Meadows neighborhoods.
Construction started in April 2022 and the project was substantially completed in spring 2023.
Water Main Replacement
Project 28WS‐14001 Construction
Construction
Water Utilities
Utilities
Airport
This project included the design and construction of high priority mains with structural defects
that could not be addressed with routine maintenance. The wastewater mains on various streets
in the City were replaced with approximately 10,000 linear feet of HDPE sanitary sewer mains
and associated laterals in the Ventura, Charleston Meadows, Fair Meadow, and Palo Verde
neighborhoods. The project achieved substantial completion in April 2023.
Wastewater Collection
WC‐17001 System Rehabilitation Wastewater
CollectionAugmentation Project 30
This project included the design and reconstruction of the Palo Alto Airport apron. The need to
reconstruct the aircraft parking apron is critical to airport safety. Construction Phase I was
completed in November 2017. Construction Phase II was completed in winter 2020.
Construction on Phase III reached substantial completion in June 2023
Airport Apron
ReconstructionAP‐16000 Construction
Construction
Airport Spring 2023
2022
$
$
41,563,570.00
857,380.00
This project replace rubberized and synthetic turf surfacing in the playground and replace play
Magical Bridge Playground equipment including swings, climbing net, and playhouse. An IFB was issued in November 2021 Parks and Open
SpacePE‐21003 Rubber and Synthetic Turf and Council awarded a construction contract in spring 2022. Installation of rubberized and
synthetic surfacing, replacement of climbing nets and renovation of the playhouse took place in
fall 2022. Project was completed in December 2022.
Public Works Fall
Resurfacing
This project designed and constructed approximately 21,700 linear feet (which represents 1.9%
of the City's Gas distribution main system) of distribution main and 320 gas services constructed
mainly of PVC material on various streets within the Midtown, Evergreen Park, Ventura, College
Terrace, Charleston Terrace, and Research Park neighborhoods. Construction began in winter
2021and was completed in summer 2022
Gas Main Replacement
Project 23GS‐13001
FD‐21000
Construction
Procurement
Gas Utilities Summer
Summer
2022
2022
$
$
7,951,858.00
237,500.00
This project replaced the entire complement of Automated External Defibrillators (AEDs)
throughout City facilities and emergency response vehicles, which currently totals 93 AEDs. The
RFP process was completed in fall 2021. The new AEDs were purchased and deployed in summer
2022.
Automated External
Defibrillator Replacement
Buildings and
Facilities
Fire
Department
2
List of Completed Projects
Season
Completed Completed
Year Total Project Budget
**CIP #Project Name Project Description Project Type Fund Source Department CMR Date
This project replaced the existing MSC roofs. The existing asphalt and gravel roofs have reached
the end of their useful life and needed to be replaced. The new roofs will meet current cool
roofing codes to optimize energy efficiency. Construction was completed in November 2022.
Municipal Service Center A,
B, & C Roof Replacement
Buildings and
FacilitiesPF‐17000 Construction Public Works Fall 2022
2022
$
$
2,013,475.00
1,050,443
This project installed capacitor banks at electric substations and on distribution lines to ensure
Northern California Power Association Power Factor requirements are met. Capacitor banks
EL‐16002 Capacitor Bank Installation were installed at Hanover Avenue, Hansen Way, Maybell Avenue, and Park Boulevard
Substations. The project was substantially completed in June 2022 and will be commissioned
and energized in summer 2022.
Construction Electric
Electric
Utilities Spring
Facility Relocation for
EL‐17007 Caltrain Modernization
Project
The Utilities Department removed the overhead lines allowing for the installation of the
Overhead Catenary System above the rails for the Caltrain Modernization. This project was
completed in spring 2022
Construction
Construction
Utilities Spring
Spring
2022
2022
$
$
3,055,472
4,646,247
This project upgraded safety, site amenities, playground facilities, a new restroom, irrigation,
drainage, and ADA accessibility improvements at Rinconada Park. These improvements were
identified in the Rinconada Long Range Plan (LRP). Phase 1 of construction started in August
2021 and construction was completed in spring 2022.
Rinconada Park
Improvement
Parks and Open
SpacePE‐08001 Public Works
This project reconfigured the distribution circuits to the substation transformer at Quarry
EL‐14005 Reconfigure Quarry Feeders Substation. Design of QR 27 feeder replacement was completed in spring 2021. Construction Construction
Construction
Electric Utilities Fall
Fall
2021
2021
$
$
792,034
was completed in December 2021 .
This project provided for the relocation of the Junior Museum and Zoo to Cubberley for two
years while a new JMZ was being built, tenant improvements to the Cubberley Auditorium and Buildings and
Facilities
Community
ServicesAC‐18001 JMZ Renovation then removal of tenant improvements post‐construction. Construction of the new Junior
Museum and Zoo started in June 2018 and was completed in late 2021. The new Junior Museum
and Zoo was opened to the public on November 12, 2021.
2,927,870.00
This project included a systems analysis and repaired the water proofing system in the High
Street and Bryant Street parking garages. Water proofing repairs were completed in the High
Street parking garage. Additional funding was added and the contractor completed
waterproofing repairs in the subterranean stairwells in the Bryant Street garage in fall 2021.
High and Bryant Street
PE‐18002 Garages Waterproofing and Buildings and
FacilitiesConstruction
Construction
Public Works
Public Works
Fall
Fall
2021
2021
$
$
264,235.00
22,889,453
Repairs
As part of the 2014 Council Infrastructure Plan, this project designed and constructed a new
pedestrian bridge across Highway 101 at Adobe Creek. Council approved a contract with Granite
Construction in November 2019. Construction began in January 2020. The project construction
completed on November 20, 2021, with a ribbon‐cutting ceremony and a community
celebration.
Highway 101 Pedestrian
Bicycle Overpass Project
Traffic and
TransportationPE‐11011
3
List of Completed Projects
Season
Completed Completed
Year Total Project Budget
**CIP #Project Name Project Description Project Type Fund Source Department CMR Date
This project undergrounded the existing overhead utility systems in the area along the 400 block
of West Charleston and El Camino Real. Staff completed cable, equipment installation and
100% of customer service conversions. The construction for the final phase of the project to
install two 60 foot tall steel poles and to reconductor the 60 kV sub‐transmission lines was
completed in the fall 2021.
Underground District 46
CharlestonEL‐12001 Construction Electric Utilities Fall 2021 $3,904,425
This project improved the Pearson Arastradero Preserve parking lot by improving the base rock
surfacing, adding drainage, widening the entrance for safety, and new fencing. This new
improvement will allow the overflow parking area to be open year round. The work was
completed in May 2021.
Pearson Arastradero
OS‐18001 Preserve Parking lot Parks and Open
Space
Community
ServicesConstruction
Study
Spring
Spring
Spring
2021
2021
2021
$
$
$
170,300
926,792
350,000
Improvement
Cubberley Community
Center Master Plan
This project developed the master plan for future use of the Cubberley Community Center site
by the City and Palo Alto Unified School District.
Buildings and
Facilities
Community
ServicesCB‐16001
CB‐19001
This project replaced the Building management System(BMS) controls for the pavilion, Theater,
Wing I, and Gyms A and B boiler rooms at the Cubberley Community Center. The project
included the installation of control points for each building along with controllers, valve and
damper actuators.
Cubberley Building
Management Systems
Buildings and
FacilitiesConstruction Public Works
Fire Ringdown System
Replacement
This project replaced the current ring down system that provides an audible alert of calls in the
fire stations. Ongoing installations started in 2018 and were completed with Fire Station #3.
Buildings and
FacilitiesFD‐14002
PD‐14000
Construction
Construction
Fire Departent Spring
Winter
Spring
Winter
2021
2021
2021
2021
$
$
$
$
400,144
77,569
94,500
146,466
Internal Alarm System
Replacement
The project replaced the citywide internal alarm system. The alarms at City Hall migrated to this
new system in FY 2019, but was completed in early 2021.
Buildings and
Facilities
Police
Department
Self Contained Breathing
FD‐20001 Apparatus (SCBA) Air
This project replaced the central air compressor that provides air for the self‐contained breathing
apparatus (SCBA) tanks to ensure firefighter safety when entering environments with hazardous Construction
air quality.
Buildings and
Facilities
Fire
DepartmentCompressor Replacement
Airport Electrical
Improvements
This project replaced the outdated electrical panels for the Palo Alto Airport office rental spaces.
Construction was completed in January 2021.AP‐20000
PE‐18000
Construction
Construction
Airport Public Works
Public Works
This project built the California Avenue Area Parking Garage, as part of the 2014 Council
Infrastructure Plan. The parking garage has 627 parking spaces with 2 basement levels and 4
above grade floors. The garage features an automated parking space guidance system, EV
charging stations, bicycle parking, and motorcycle parking. The garage was opened to the public
on December 8, 2020.
New California Avenue Area
Parking Garage
Buildings and
Facilities Fall
Fall
2020
2020
$
$
50,119,976
187,064
This project updated the individual sleeping quarters in the firehouse to address gender issues
and privacy concerns. Fire Station #1 was the only fire station in the City that did not have
separate bedrooms to accommodate male and female firefighters. This project was completed
in fall 2020.
Buildings and
FacilitiesPF‐14002 Fire Station 1 Improvements Construction Public Works
4
List of Completed Projects
Season
Completed Completed
Year Total Project Budget
**CIP #Project Name Project Description Project Type Fund Source Department CMR Date
This project replaced gas services laterals constructed of Acrylonitrile‐butadiene‐styrene (ABS) or
Tenite material on various streets. Council approved funding in June 2019. The project replaced
104 ABS and Tenite gas services. The WQCP ABS gas service is assigned to Utility Operations for
replacement and the remaining five ABS gas services will be scheduled for replacement once the
five‐year moratorium ends on those streets. As of November 2020, this project is complete.
Gas ABS/Tenite Replacement
ProjectGS‐18000 Construction Gas Utilities Fall
Fall
2020
2020
$
$
2,615,100
2,976,813
This project replaced 1,750 linear feet of storm drain with 48‐inch diameter High Density
Polyethylene (HDPE) pipe and associated catch basins, laterals and manholes. In addition to
underground work, additional street restoration and concrete work was completed. Work
includes resurfacing one full lane on Loma Verde from the beginning to the end of the project
limits, replacement of driveways, sidewalk, and 718 linear feet of curb and gutter. The contract
was awarded in June 2020, construction work began in August 2020, and was completed in
December 2020.
Loma Verde Avenue Trunk
Line ImprovementsSD‐19000
WS‐19000
Construction Storm Drain Utilities
This project is part of the City’s recent Seismic Upgrade and Emergency Water Supply and
Storage Projects. The reservoir was drained in 2012 for approximately two years to allow
extensive seismic rehabilitation work to be performed and construction of a new pump station.
Subsequently hairline cracks were sealed in the reservoir. A geotechnical consultant was hired to Construction
evaluate the tank foundation. This study was completed and there were several options
identified. Staff has completed the design and construction of the vent screen replacement and
crack sealing.
Mayfield Reservoir Subgrade
and Venting Repair Water Utilities
Utilities
Utilities
Fall
Fall
Fall
2020
2020
2020
$
$
$
600,000
3,649,356
4,434,839
This project undergrounded the existing overhead distribution system in the area bounded by
Middlefield Road, Homer Avenue, Webster Street, and Addison Avenue. Installation of
substructures and utility electric system is completed. Where possible, the overhead electric
lines were removed and poles cut down to the level of the communication lines.
Underground District 47
EL‐11010 Middlefield, Homer,Construction Electric
Webster, Addison
This project replaced of 8,972 linear feet of wastewater mains. The sanitary sewer mains,
laterals, and manholes to be rehabilitated or replaced in this project are located in the
Charleston Meadows neighborhood. Construction started in February 2020 and was suspended
for almost 3 months due to COVID‐19 County’s Shelter‐in‐Place Order. The project is complete as
of December 2020.
Wastewater Collection
WC‐16001 System Rehabilitation
Augmentation Project 29
Wastewater
CollectionConstruction
This project modernized the existing elevators at parking Lot J. The project involves upgrading
the interior of the elevators, elevator control interface, call buttons, and meeting current ADA
standards. Construction started in April 2019. Project is complete except for the State final
inspection on the second car. State is behind because of COVID, but the inspection should be
done by the end of July 2020.
Parking Lot J Elevator
Modernization
Buildings and
FacilitiesPF‐18000 Construction
Construction
Public Works
Public Works
Spring
Winter
2020
2020
$
$
781,324
This project replaced the existing Fire Station at Embarcadero Road and Newell Road with a new
PE‐15003 Fire Station 3 Replacement structure that meets essential services standards and current program needs. Construction Buildings and
Facilities 10,080,258
completed in March 2020.
5
List of Completed Projects
Season
Completed Completed
Year Total Project Budget
**CIP #Project Name Project Description Project Type Fund Source Department CMR Date
This project included the recoating of four steel tanks. Work under this project was included in
the Seismic Upgrade of four Steel Tanks and the three Turnout Projects. Once construction
started, it was found that the Montebello Reservoir was in very poor condition. Due to escalating Construction
costs associated with roof replacement, staff decided to complete construction of the
Montebello Reservoir and re‐evaluate the remaining three tanks for replacement.
Water Reservoir Coating
ImprovementsWS‐08001 Water Utilities Spring 2020 $2,141,172
This project replaced approximately 9,600 linear feet of structurally deficient, aging, or corroded
water mains and services along the mains on Sand Hill Road, Oak Creek Drive (5%) and Fulton
Avenue.
Water Main Replacement ‐
Project 27WS‐13001 Construction
Construction
Water Utilities
Utilities
Spring
Spring
2020
2020
$
$
7,786,998
5,665,897
This project enabled the design and construction of a high priority wastewater main and lateral
replacement work to reduce inflow of rainfall and ground water into the collection system. The
project replaced or rehabbed a total of 7,655 linear feet of wastewater mains located in the
Leland Manor/Garland, Midtown West, and Lower Page Mill/Los Altos Hills areas of the City.
Wastewater Collection Wastewater
CollectionWC‐15001 System Rehabilitation
Augmentation Project 28
This project met the growing electric needs of the VA Hospital. Staff has had numerous
discussions with VA Hospital on electric load growth at the hospital and anticipated needs from
the utility. Much of the cost is reimbursed to the City by the VA Hospital. Staff has prepared
preliminary designs for interim solutions and is awaiting additional information from VA to
develop long range plans to meet their future needs.
VA Hospital ‐ Customer Load
RequirementsEL‐17003 Design Electric Utilities Spring 2020 $84,984
This project added electronic security systems at utility sites to protect equipment at electric
substations, water pumping plants, reservoirs, and gas stations from intrusion and vandalism.
Cameras and detection systems have been installed at nine electric substations, three water
stations, and one natural gas station to monitor facilities.
Utility Site Security
ImprovementsEL‐04012
EL‐11008
Construction
Construction
Electric
Electric
Utilities
Utilities
Spring
Spring
2020
2020
$
$
1,644,681
149,023Rebuild Underground District This project rebuilt and replaced the underground electric system in Underground District 19, the
19 area bounded by Forest Avenue, Waverley Street, Addison Avenue, and Alma Street.
This project replaced Self Contained Breathing Apparatus equipment (SCBA) used by firefighters
when entering hazardous conditions when responding to fire and hazardous materials incidents.
The SCBA provides breathable air for firefighters when entering environments where the
atmosphere is immediately dangerous to life or health. The expected service life for SCBAs is 15
years.
Self Contained Breathing
Apparatus Replacement
Buildings and
Facilities
Fire
DepartmentFD‐18000 Purchase Spring 2020 $799,999
6
List of Completed Projects
Season
Completed Completed
Year Total Project Budget
**CIP #Project Name Project Description Project Type
Purchase
Fund Source Department CMR Date
This project replaced the entire complement of twenty cardiac monitors in the Department.
Along with other tools needed for patient assessment and airway verification, cardiac monitors
assess cardiac activity in patients and provide defibrillation and pacing.
Cardiac Monitor
Replacement
Buildings and
Facilities
Fire
DepartmentFD‐20000
PL‐16001
Spring
Fall
2020
2019
$
$
850,000
Downtown Mobility and
Safety Improvements
This project included the construction of curb extensions and the installation of new pedestrian
signal heads and traffic signal modifications in 2019 as part of the Upgrade Downtown project.
Traffic and
Transportation Transportation
Office ofConstruction 1,819,847
This project replaced the Thermal Imaging Cameras (TICs) on all fire and response vehicles used
to help identify the location of victims; assess the source of fires, smoke, and heat; to assist in
creating a plan of action.
Thermal Imaging Cameras
Replacement
Buildings and
Facilities
Fire
DepartmentFD‐20002 Purchase Fall 2019 $99,000
Wastewater Collection
WC‐11000 System Rehabilitation
This project addressed areas that were identified in Wastewater Capital Improvement Project 17
(Cleaning and Video Inspection of the Collection System) as needing rehabilitation. This project
was combined with Project 25 and 26(WC‐12001; WC‐13001).
Wastewater
CollectionConstruction Utilities
Utilities
Fall
Fall
Fall
2019
2019
2019
$
$
$
3,131,595
3,309,998
1,851,708
Augmentation Project 24
Wastewater Collection
WC‐13001 System Rehabilitation
Augmentation Project 26
This project was combined with Project 24 and 25(WC‐11001; WC‐12001). All new service
laterals were installed from the new sewer main to the new sewer cleanouts located in the City’s Construction
right‐of‐way.
Wastewater
Collection
Cubberley Track and Field
Replacement
Parks and Open
SpaceCB‐19000
PE‐14018
This project replaced the synthetic turf field, installed an all‐weather track and a fitness area.Construction Public Works
Baylands Boardwalk
Improvements
Buildings and
FacilitiesThis project replaced the existing boardwalk with similar alignment and configuration.Construction
Construction
Public Works
Public Works
Winter
Winter
2019
2019
$
$
2,123,681
494,818This project improved the Administrative Services Department offices on the fourth floor of City
Hall.
Buildings and
FacilitiesPE‐17009 City Hall Floor 4 Remodel
Lucie Stern Buildings
PE‐14015 Mechanical and Electrical
Upgrades
This project replaced and upgraded the mechanical, electrical, and fire/life safety systems at
Lucie Stern Children’s Theater, Lucie Stern Community Theater, and Lucie Stern Community
Center.
Buildings and
FacilitiesConstruction Public Works Spring 2019 $6,142,607
Planning and
Community
Environment
Quarry Road Improvements This project included planning, design and construction of bicycle and pedestrian improvements Traffic and
TransportationPL‐16000
EL‐17008
Construction
Construction
Spring
Winter
2019
2019
$
$
5,148,378
499,997
and Transit Center Access along Quarry Road.
Utility Control Center
Upgrades This project upgraded the Utility Control Center working environment.Electric
Gas
Utilities
Gas Main Replacement
Project 22
This project replaced approximately 23,700 linear feet of gas mains and services along University
Avenue and other streets in the Downtown North nieghborhood.GS‐12001 Construction
Construction
Utilities Spring
Spring
2019
2019
$
$
11,658,997
3,211,998
Wastewater Collection
WC‐12001 System Rehabilitation /This project was combined with Project 24 and 26 (WC‐11001; WC‐13001) replacing 45,294 linear
feet of sanitary sewer mains in university South, Professorville and Old palo Alto neigborhoods.
Wastewater
Collection Utilities
Augmentation Project 25
7
List of Completed Projects
Season
Completed Completed
Year Total Project Budget
**CIP #Project Name Project Description Project Type
Construction
Construction
Construction
Fund Source Department
Public Works
Utilities
CMR Date
Dewatering and Loadout
Facility
This project provides funding for the design and construction of the sludge dewatering facility
and truck loadout to retire existing dewatering and sewage sludge incinerators.
Wastewater
TreatmentWQ‐14001
WS‐12001
Spring
Spring
2019
2019
2018
$
$
$
27,497,551
7,506,161
525,000
Water Main Replacement – This project replaced approximately 11,000 linear feet of aging water mains and services which
Project 26 Waterincluded water main replacement as part of the Upgrade Downtown Project.
This project improved the Planning and Community Environment (PCE) Department offices on
the fifth floor of City Hall.
Buildings and
FacilitiesPE‐17009 City Hall Floor 5 Remodel Public Works Summer
Baylands Nature Interpretive This project replaced worn out or non‐functioning exhibits at the Baylands Nature Interpretive
Center Exhibit Improvements Center.
Buildings and
Facilities
Community
ServicesAC‐14001
PE‐17000
PD‐14000
Construction
Construction
Construction
Summer
Summer
Summer
2018
2018
2018
$
$
$
56,000
250,000
78,000
Mitchell Park Adobe Creek
Bridge Replacement
Parks and Open
SpaceThis project replaced the existing bridge over Adobe Creek in Mitchell Park.Public Works
PoliceInternal Alarm System
Replacement
This project replaced the citywide system of panic alarms from various departments and the
Council chambers.
Buildings and
Facilities
Maybell 1&2 4/12kV
ConversionEL‐14004
GS‐15001
This project converted circuits 1 & 2 at Maybell substation from 4kV to 12kV.Construction
Construction
Electric
Gas
Utilities
Utilities
Fall 2018
2018
$
$
364,796
150,000Security at City Gas Receiving
Stations This project equiped the City’s four Gas Receiving Stations with video surveillance systems.Summer
Matadero Creek Storm
SD‐13003 Water Pump Station and This project upgraded the capacity to the Matadero Creek Storm Water Pump Station, which
serves a low‐lying 1200‐acre area of southeastern Palo Alto.Construction Storm Drain
Airport
Public Works Summer 2018 $6,685,317
Trunk Line Improvements
Wildlife Hazard Management The Wildlife hazard Management Plan identified the specific actions the airport will take toAP‐16002 Study
Construction
Study
Public Works
Utilities
Summer
Winter
Spring
2018
2018
2018
$
$
$
63,415
4,022,455
167,741
Plan mitigate the risk of wildlife strikes on or near the airport.
Wastewater Collection
WC‐14001 System Rehabilitation This project replaced 16,859 linear feet of sanitary sewer mains of various sizes on various
streets.
Wastewater
CollectionAugmentation Project 27
Buckeye Creek Hydrology
Study
This project analyzed flooding conditions and recommended flood control structures and
drainage and erosion control solutions for the creek located within Foothills Park.
Parks and Open
SpacePG‐15000 Public Works
CalTrain Corridor Video
PE‐17004 Management System This project replaced two existing gateway signs in the right‐of‐way for the California Avenue
business district.
Streets and
SidewalksConstruction Public Works Spring 2018 $1,550,000
Installation
8
List of Completed Projects
Season
Completed Completed
Year Total Project Budget
**CIP #Project Name Project Description Project Type Fund Source Department CMR Date
Parking Lot Q Elevator
Modernization
Buildings and
FacilitiesPF‐16003
PE‐13003
This project modernized the existing elevator at Parking Lot Q.Construction
Study
Public Works Fall
Fall
Fall
Fall
Fall
Fall
2017
2017
2017
2017
2017
2017
$
$
$
$
$
$
170,608
627,057Parks, Trails, Open Space,
and Recreation Master Plan parks, trails, open space and recreational programs.
This master plan provided guidance on the recreation and improvement needs for Palo Alto’s Parks and Open
Space
Community
Services
This project developed a plan for short, medium and long range improvements to the regional Parks and Open
Space
Community
ServicesPE‐12003 Rinconada Park Master Plan park including the consideration of pathways, new restrooms and playgrounds, new landscaping,Study 541,355
and revitalization of underutilized areas within the park.
The project developed an inventory of all City‐owned bridges and culvert structures, condition
assessment, cost estimate for rehabilitation, and recommendation for future inspection
frequencies, assessment and improvements.
Structural Assessment of City
Bridges
Buildings and
FacilitiesPE‐13012 Study Public Works
Utilities
198,529
Wastewater Collection
WC‐11000 System Rehabilitation /
Combined with Project 25 and 26 (WC‐12001; WC‐13001), this project replaced and/or
rehabilitated approximately 42,398 linear feet of sanitary sewer mains of various sizes, 779
sewer laterals, and 121 sewer manholes.
Wastewater
CollectionConstruction
Construction
3,119,806
3,361,118
Augmentation Project 24
Wastewater Collection
WC‐13001 System Rehabilitation /
Augmentation Project 26
Combined with Project 25 and 26 (WC‐12001; WC‐13001), this project replaced and/or
rehabilitated approximately 42,398 linear feet of sanitary sewer mains of various sizes, 779
sewer laterals, and 121 sewer manholes.
Wastewater
Collection Utilities
Golf Reconfiguration and
PG‐13003 Baylands Athletic Center
Improvements
This project completed the rehabilitation of the Palo Alto Municipal Golf Course, including a new
layout for the course, new prefabricated restroom, new water‐saving turf and irrigation system,
and rebranded the course as the Baylands Golf Links.
Parks and Open
SpaceConstruction
Construction
Public Works
Utilities
Fall 2017
2017
2017
$
$
$
13,675,177
2,364,937
5,445,069
Gas Main Replacement –GS‐11000
WS‐11000
This project combined with GWR 19B & GMR 20 and replaced ABS gas mains and services.Gas Winter
Winter
Project 21
This project provided installation of approximately 11,869 linear feet of new High Density
Polyethylene (HDPE) water mains, 232 new HDPE water services, and 15 new fire hydrants within Construction
the City limits.
Water Main Replacement –
Project 25 Water Utilities
The 2015 Water System Master Plan identified present capital improvements and replacement
WS‐15004 Water System Master Plan rates required to ensure optimal reliability levels of service to the existing distribution and
transmission systems.
Study Water Utilities
Utilities
Utilities
Spring
Winter
Spring
2017
2017
2017
$
$
$
500,000
1,272,289
696,918
Wastewater Collection
WC‐10002 System Rehabilitation /
Augmentation Project 23
Combined with Project 22 (WC‐09001). This project replaced and/or rehabilitated approximately
33,497 linear feet of sanitary sewer mains of various sizes, 554 sewer laterals, and 102 sewer
manholes.
Wastewater
CollectionConstruction
Construction
Street Light System Street
EL‐10009 Light System Conversion
Project
This project converted HPS streetlights to LED and the conversion of approximately 4500
cobrahead streetlight fixtures.Electric
9
List of Completed Projects
Season
Completed Completed
Year Total Project Budget
**CIP #Project Name Project Description Project Type Fund Source
Electric
Department
Utilities
CMR Date
Sand Hill / Quarry 12kV
InterTieEL‐13006
EL‐15001
This project installed new wire to connect circuits QR‐24 and QR‐27 in the Sand Hill/Quarry area. Construction Winter
Winter
Fall
2017
2017
2016
2016
2016
$
$
$
$
$
$
$
$
$
$
$
$
208,648
400,000
1,499,979
94,419
Electric Substation Battery
Replacement This project replaced the batteries in all nine of the City's electric substations.
This project replaced the synthetic turf at the Stanford/Palo Alto Playing Fields.
Construction
Construction
Construction
Construction
Construction
Construction
Construction
Construction
Construction
Construction
Construction
Electric Utilities
Stanford/Palo Alto Playing Parks and Open
Space
Community
ServicesPG‐13001 Fields Soccer Turf
Replacement
Park Maintenance Shop
Remodel
This project renovated and remodeled the Parks maintenance shop for safety and efficienciency
upgrades.
Parks and Open
Space
Community
ServicesPG‐09003
PE‐12017
Summer
SummerCity Hall First Floor
Renovations
This project installed new elevator control panels and replaced the gray‐painted panels inside the
elevators.
Buildings and
Facilities Public Works
Public Works
Public Works
3,974,963
156,254
889,452
421,126
334,607
440,000
3,247,248
65,000
This project created a temporary main Library to be used while the new one was being
constructed.
Buildings and
FacilitiesPE‐11012 Temporary Main Library
The project replaced decking, railings, structural framing members, exterior wood flooring, and
cabinetry, restroom reconfiguration, and provided Americans with Disabilities Act (ADA)
improvements.
Baylands Nature Interpretive
Center Facility Improvement
Buildings and
FacilitiesPE‐15029 Spring
Summer
Fall
2017
2016
2016
2017
2016
2017
This project improved the children’s playground and included park amenity upgrades such as
new playground equipment, a new retaining wall, surfacing and pathway upgrades, planting
restoration and irrigation renovations, and replaced of damaged wood benches and the
playground perimeter fence.
Parks and Open
Space
Community
ServicesPE‐13008 Bowden Park Improvements
PE‐13020 Byxbee Park Trails Parks and Open
SpaceThis project provided trail and site amenities over the remaining area of the landfill cap.Public Works
Public Works
Public Works
This project improved the Utilities Department administrative offices on the third floor of City
Hall. It included new carpet, wall reconfiguration, a kitchenette, cabinets, paint, soundproofing,
office furniture, doors, and associated building systems.
Buildings and
FacilitiesPE‐17002 City Hall Floor 3 Remodel Spring
Summer
Winter
Lucie Stern Buildings
PE‐14015 Mechanical and Electrical
Upgrades – Phase 1
This project replaced and upgraded the mechanical, electrical, and fire/life safety systems at
Lucie Stern Children’s Theater, Lucie Stern Community Theater, and Lucie Stern Community
Center.
Buildings and
Facilities
Sarah Wallis Park
Improvements
This project improved site amenities with new concrete pathways, replaced old furnishings, and
upgraded landscape with drought tolerant species.
Parks and Open
Space
Community
ServicesPG‐12004
10
List of Completed Projects
Season
Completed Completed
Year Total Project Budget
**CIP #Project Name Project Description Project Type Fund Source
Airport
Department
Public Works
Public Works
Utilities
CMR Date
This project replaced the perimeter fencing and gates surrounding the Palo Alto Airport
boundaries to prevent unauthorized access to the airport runway in accordance with Federal and Construction
State standards.
AP‐16003 Airport Perimeter Fence Spring
Winter
Summer
Winter
Winter
2017
2016
2016
2016
2016
2015
$
$
$
$
$
2,003,540
7,676,275
149,500
150,000
464,433
Channing Avenue/Lincoln
SD‐11101 Avenue Storm Drain
Improvements
This project installed of 5,800 linear feet of 36‐inch to 60‐inch diameter storm drain along
Channing and Lincoln Avenues over three project phases to increase drainage system capacity.Construction
Study
Storm Drain
GasGas Distribution System
Model
This project included the development, model installation, testing, documentation, and staff
training of a natural gas distribution system model.GS‐14004
AC‐14000 Art Center Auditorium Audio, This project replaced outdated audio visual equipment and furnishings following the
Visual and Furnishings
Buildings and
Facilities
Community
ServicesConstruction
Construction
Construction
auditorium’s use as a temporary library.
This project renovated the Rinconada Pool locker room including the changing area, restrooms,
and showers in the women's and men's locker rooms.
Buildings and
FacilitiesPF‐15000 Rinconada Pool Locker Room Public Works
This project installed new athletic fields, synthetic turf, field lighting, fencing, a new restroom,Parks and Open
Space
Community
ServicesPE‐13016 El Camino Park Restoration scorekeeper booth and storage buildings, an expanded parking lot, new bike and pedestrian Fall $5,611,122
pathways, landscaping, benches, and other amenities.
Notes: ** Final Project Actuals may be different from Total Project Budget amounts Grand Total $406,517,673
11