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HomeMy WebLinkAboutStaff Report 2411-3778CITY OF PALO ALTO CITY COUNCIL Special Meeting Monday, December 02, 2024 Council Chambers & Hybrid 5:30 PM     Agenda Item     3.Approval of Minutes from November 12, 2024 and November 18, 2024 Meetings City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: December 2, 2024 Report #:2411-3778 TITLE Approval of Minutes from November 12, 2024 and November 18, 2024 Meetings RECOMMENDATION That the minutes be reviewed and approved. ATTACHMENTS Attachment A: November 12, 2024 Draft Action Minutes Attachment B: November 18, 2024 Draft Action Minutes APPROVED BY: Mahealani Ah Yun CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 4 Special Meeting November 12, 2024 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Councilmember Tanaka Arrived at 5:33 P.M. Present Remotely: Kou Absent: Special Orders of the Day 1. Signing of a Friendship City Agreement between the City of Palo Alto and Narok, Kenya in Celebration of Palo Alto‘s First Friendship City Item Removed Off Agenda 2. Proclamation Honoring Law Enforcement Records and Support Personnel Week November 11-15, 2024 NO ACTION Agenda Changes, Additions and Deletions Public Comment Councilmember Questions, Comments and Announcements Study Session 3. Annual Report on Sustainability and Climate Action Plan (S/CAP) Implementation: 2022 Greenhouse Gas Inventory, Quarterly S/CAP Progress Report, and S/CAP Key Performance Indicators Annual Progress Report; CEQA status - Not a Project DRAFT ACTION MINUTES Page 2 of 4 Sp. City Council Meeting Draft Action Minutes: 11/12/2024 NO ACTION Consent Calendar Councilmember Tanaka registered a no vote on Agenda Item Number 6. MOTION: Councilmember Lythcott-Haims moved, seconded by Vice Mayor Lauing to approve Agenda Item Numbers 4-7. MOTION PASSED ITEMS 4, 5, 7: 7-0 MOTION PASSED ITEM 6: 6-1, Tanaka no 4. Approval of Minutes from October 28, 2024 Meeting 5. Approval of the New Councilmember Onboarding Outline as recommended by the Policy and Services Committee; CEQA – Not a Project 6. Approval of the Tri-Cities Consortium Computer Aided Dispatch System Software Agreement with Sun Ridge Systems Inc. in an Amount Not to Exceed $339,857 for Five Years to Implement a New Computer Aided Dispatch System for the Communications Departments of Palo Alto, Mountain View, and Los Altos; CEQA Status - Not a Project 7. Approval of Construction Contract No. C25190935A with Valhalla Builders in the Amount Not-to-Exceed $392,800 for Children’s Library as part of the Library Automated Materials Handling System Project, Capital Improvement Program Project LB-21000 and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that May Develop During the Project Up to a Not-to-Exceed Amount of $39,280; CEQA Status – Exempt under Section 15070 City Manager Comments Ed Shikada, City Manager Action Items 8. FIRST READING: Adoption of an Ordinance Amending Palo Alto Municipal Code Title 18 (Zoning) and Title 21 (Subdivisions and Other Divisions of Land) to Clarify Existing Regulations and to Implement State Housing Laws Adopted in 2023 and earlier. Provide Direction on: (1) Implementation of AB 2097 (2022) and (2) Implementation of Recently Adopted State Housing Laws from the 2023-24 Legislative Session. CEQA Status - Exempt Pursuant to CEQA Guidelines Section 15061(b)(3). DRAFT ACTION MINUTES Page 3 of 4 Sp. City Council Meeting Draft Action Minutes: 11/12/2024 SUBSTITUTE MOTION: Councilmember Veenker moved, seconded by Councilmember Tanaka to table direction on AB 2097 until such time as legal advice can be produced. SUBSTITUTE MOTION FAILED: 3-4, Kou, Burt, Lythcott-Haims, Stone no MOTION: Councilmember Burt moved, seconded by Councilmember Kou to: 1. Direct staff to apply AB 2097 to properties within the radius depicted in Attachment B. MOTION PASSED: 7-0 MOTION SPLIT FOR THE PURPOSE OF VOTING MOTION: Councilmember Burt moved, seconded by Councilmember Kou to: 2. Require ADA / EVCS parking based on the full amount that would have been required if AB 2097 did not apply. MOTION PASSED: 6-1, Tanaka no MOTION: Mayor Stone moved, seconded by Councilmember Veenker to: 1. Adopt the attached ordinance implementing state law and other minor amendments to Titles 18 and 21 of the municipal code, except as modified by the prior motion on AB 2097; and 2. Direct staff to prepare an urgency ordinance for placement on the consent calendar to implement various land use-related state law changes from the 2024 state legislative session. MOTION PASSED: 6-1, Kou no Adjournment: The meeting was adjourned at 10:18 P.M. DRAFT ACTION MINUTES Page 4 of 4 Sp. City Council Meeting Draft Action Minutes: 11/12/2024 ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 4 Regular Meeting November 18, 2024 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Councilmember Tanaka Arrived at 5:32 P.M. Present Remotely: Absent: Agenda Changes, Additions and Deletions Public Comment Council Member Questions, Comments and Announcements Study Session 1. Semi-Annual City Council Discussion with the Independent Police Auditor (IPA) NO ACTION Consent Calendar Councilmember Tanaka registered a no vote on Agenda Item Number 3 and 4. MOTION: Councilmember Burt moved, seconded by Councilmember Veenker to approve Agenda Item Numbers 2-8. MOTION PASSED ITEMS 2, 5-8: 7-0 MOTION PASSED ITEMS 3, 4: 6-1, Tanaka no DRAFT ACTION MINUTES Page 2 of 4 City Council Meeting Draft Action Minutes: 11/18/2024 2. Approval of Minutes from November 4, 2024 Meeting 3. Approval of General Services Contract Number C25192518 with Califa Group in an Amount Not to Exceed $330,000 to Provide Procurement of Discounted Library Products for a Period of Three (3) Years; CEQA status – not a project. 4. Adoption of: (1) Revised Salary Schedules for unrepresented Management and Professional employees to increase the Utilities Director Classification by 5% as discussed and recommended by the Finance Committee on October 15, 2024, and (2) revised salary schedule for Service Employees International Union Local 521 in Alignment with one new position change in the FY 2025 Adopted Budget; CEQA Status - not a project 5. Policy and Services Committee Recommends that City Council Accept the City Auditor's Quarterly Status Report for July - September 2024 and Approve Work to Begin on FY2025 Task 6: Evaluation and Benchmarking 6. FIRST READING: Adoption of an Ordinance Continuing the Temporary Program to Expand Outdoor Dining, Retail and Other Activities on Public and Private Property through June 30, 2025; Adoption of a Resolution Continuing the Pilot Parklet Demonstration Program through June 30, 2025; CEQA status - Exempt under Sections 15301, 15303, and 15304 of the CEQA Guidelines 7. SECOND READING: Ordinance of the Council of the City of Palo Alto Renewing the Military Equipment Use Policy in Compliance with Govt. Code Section 7070 et seq. (2024-2025) (FIRST READING: November 4, 2025 PASSED 7-0) 8. SECOND READING: Ordinance of the Council of the City of Palo Alto Amending the Fiscal Year 2025 Municipal Fee Schedule to Amend Existing Fees for City’s Palo Alto Link OnDemand Transit Service (FIRST READING: November 4, 2024 PASSED 7-0) City Manager Comments Ed Shikada, City Manager Action Items 9. FIRST READING: Adoption of an Ordinance Amending the Municipal Fee Schedule to Modify the Calculation for Park, Community Center and Library Development Impact Fees From a per Unit to per Square Feet Basis for Residential Development. CEQA Status: Exempt Pursuant to 15061(b)(3). DRAFT ACTION MINUTES Page 3 of 4 City Council Meeting Draft Action Minutes: 11/18/2024 MOTION: Vice Mayor Lauing moved, seconded by Mayor Stone to direct staff to: 1. Evaluate the elimination of development fees for affordable units in multi-family projects which have at least 20% BMR units at under 80% AMI and a 50% reduction in fees for units between 81% and 100% AMI and provide recommendations on where this waiver would apply; and 2. Return to Council with an impact assessment of fees and other pertinent matters such as art fees; and 3. Adopt an ordinance amending the City’s FY2025 Adopted Municipal Fee Schedule to update the Parks, Community Center, and Library impact fees from a per unit to per square feet basis for residential development (Attachment B); and 4. Evaluate structures based on bedrooms and a hybrid of bedrooms and square foot; and 5. Evaluate fees for home additions and full rebuilds of homes based upon the incremental increase in size. PORTIONS OF MOTION INCORPORATED INTO THE FINAL MOTION WITH THE CONSENT OF THE MAKER AND SECONDER MOTION PASSED: 7-0 10. FIRST READING: Adoption of an Interim Ordinance Amending Chapters 18.04, 18.16, 18.30(A), and 18.30(C) of the Palo Alto Municipal Code to Implement High Priority Retail Revitalization Measures and Direction; Adoption of an Identical Emergency Ordinance; and Direction to Staff to Advance Other Initiatives Related to the City Council's Economic Development and Transition Policy. CEQA Status: Exempt Pursuant to CEQA Guidelines Section 15061(b)(3). MOTION: Councilmember Tanaka moved, seconded by Councilmember Burt to: 1. Adopt the attached emergency ordinance (Attachment A) and interim ordinance (Attachment B); 2. Direct staff to work with the Planning and Transportation Commission on the following: a. Continued refinement of the definition of retail-like land uses to establish a performance-based criteria that promotes pedestrian activity in commercial areas b. Expansion of the permitted uses in the ground floor (GF) and retail (R) combining districts and standards to allow non-retail like uses in certain circumstances; DRAFT ACTION MINUTES Page 4 of 4 City Council Meeting Draft Action Minutes: 11/18/2024 c. Review and recommend whether to amend retail preservation ordinance and evaluate changes to the geographic extent or applicability of the City’s retail preservation ordinance; and, 3. Direct staff to include a comprehensive update to the City’s zoning code as an objective for Council consideration in 2025 work plan; and, 4. Include automobile showrooms in the GF and R combining districts; and, 5. Direct Staff to develop a definition for financial institutions that clarify financial intuitions applies to walk-in retail financial services open to the public; and 6. Amend the Emergency and Interim Ordinance to change section (125.1)(K) to substitute “high level” with a word(s) comparable to “substantive”. PORTIONS OF MOTION INCORPORATED INTO THE FINAL MOTION WITH THE CONSENT OF THE MAKER AND SECONDER MOTION PASSED: 7-0 Adjournment: The meeting was adjourned at 9:07 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.