HomeMy WebLinkAboutStaff Report 2408-3360CITY OF PALO ALTO
CITY COUNCIL
Special Meeting
Monday, December 02, 2024
Council Chambers & Hybrid
5:30 PM
Agenda Item
11.Approval of Amendment Number 1 to Contract Number S23187316 with Flock Safety in
the amount of $349,808 for Automated License Plate Recognition (ALPR) to Implement
10 Additional Cameras and Extend the Term through December 2029 in a new not to
exceed of $524,208; CEQA status – categorically exempt (Section 15321 enforcement
actions) Public Comment
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Police
Meeting Date: December 2, 2024
Report #:2408-3360
TITLE
Approval of Amendment Number 1 to Contract Number S23187316 with Flock Safety in the
amount of $349,808 for Automated License Plate Recognition (ALPR) to Implement 10 Additional
Cameras and Extend the Term through December 2029 in a new not to exceed of $524,208; CEQA
status – categorically exempt (Section 15321 enforcement actions)
RECOMMENDATION
Staff recommends that the City Council approve and authorize the City Manager or their designee
to execute Amendment Number 1 to Contract Number S23187316 with Flock Safety for
Automated License Plate Recognition (ALPR) to add 10 ALPR cameras and extend the term
through December 2029 in an amount not to exceed $349,808. This amendment results in a
revised not to exceed amount $524,208.
EXECUTIVE SUMMARY
The Police Department currently utilizes twenty Flock fixed ALPR cameras, which provide real-
time alerts and investigative leads regarding stolen vehicles and plates, and vehicles associated
with criminal activity. The deployment of fixed ALPR and the associated surveillance use policy
was approved by the City Council in 20231. Based on the success of the initial deployment and in
response to the identification of high-traffic areas lacking coverage, the Department is seeking
to add ten additional cameras and extend the term of the contract for all thirty cameras for an
additional forty-one months. The cost of the new cameras will be entirely covered by grant
funding for the first three years.
BACKGROUND
On April 3, 2023, the City Council approved a three-year contract, in the amount of $174,400,
with Flock Safety for the deployment of twenty fixed ALPR cameras, as well as the associated
Surveillance Use Policy1.
Based on the success of the twenty ALPR cameras already deployed, and the identification of
specific areas where additional cameras would be useful, the Police Department proposes
deploying ten additional ALPR cameras and extending the term of the contract for all thirty
cameras thru December of 2029.
ANALYSIS
Automated License Plate Recognition (ALPR) technology uses a combination of cameras and
computer software to scan the license plates of passing vehicles. The cameras, which are
mounted to fixed infrastructure (e.g., lamp posts or street signs), capture computer-readable
images that allow law enforcement to compare plate numbers against plates of known stolen
vehicles or vehicles associated with individuals wanted on criminal charges. When a match is
found, a real-time alert is generated, notifying police of the location where the image of the
stolen or wanted vehicle was captured. ALPR data is also used by investigators, after a crime has
been committed, to identify and locate associated vehicles.
The deployment of Flock fixed ALPR cameras in Palo Alto began in July of 2023, with all twenty
cameras operational by November of 2023. Since that time, the Department has used these
cameras to great effect. Real-time alerts generated by the ALPR cameras have resulted in the
recovery of dozens of stolen vehicles and stolen license plates, the apprehension of numerous
wanted persons, and the seizure of firearms. In addition, ALPR has been used to safely locate
missing persons. Data captured by the ALPR cameras has also assisted investigators in identifying
and arresting numerous felony suspects after crimes have been committed. A few particularly
notable examples to illustrate the variety of successful applications of Flock ALPR in Palo Alto
over the past 12 months include:
An elderly man, who suffers from dementia, was discovered to have taken his
caregiver’s vehicle without permission and was missing. Flock data was used to
determine his path of travel and locate him safely within the hour.
Two suspects committed an armed robbery in Palo Alto after having just committed
an armed robbery in another city. A Flock real-time alert allowed officers to locate the
vehicle within minutes, apprehend the suspects, and recover multiple firearms.
1 City Council, April 4, 2023, Item # 11, SR #2301-0741
https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=1105&compileOutputType=
1
Two suspects committed a robbery at a shopping center and injured a police officer
during their escape. Flock data was used to identify and locate the suspect vehicle and
arrest both suspects within 24 hours.
A suspect was arrested in connection with a series of felony retail thefts. Investigators
were able to strengthen their case by using Flock data to confirm that the suspect’s
vehicle had, in fact, been in the area at the times of the thefts.
A vehicle used in the commission of a homicide in another city entered Palo Alto. A
Flock real-time alert allowed officers to locate the vehicle within minutes, and detain
a suspect who was subsequently arrested by the investigating agency.
To derive maximum benefit with the fewest cameras needed, the Department placed its initial
twenty ALPR cameras at strategically selected locations based on several factors: crime statistics,
common vehicular ingress and egress points, and traffic volume.
The Department has identified other ingress and egress points without existing camera coverage,
which suspects appear to be using to circumvent ALPR detection. Deploying ALPR cameras in
these areas would provide more comprehensive coverage of vehicular ingress and egress points
known to be used by suspects. The Department has also identified other heavily trafficked areas
within the city with no existing camera coverage. Deploying ALPR cameras in these areas would
allow officers to locate suspect vehicles more quickly within the City following an initial alert upon
entry. The Department proposes to add ten total new cameras (for an on-going total of 30), to
accomplish these goals.
Additional Flock ALPR cameras will be deployed, and the associated data used, consistent with
the Fixed ALPR surveillance use policy already approved by the City Council in 2023. In relevant
part:
Data will only be accessible to trained staff with a legitimate law enforcement need,
and all queries will be logged and subject to audit.
The Department will only share its data with other local law enforcement agencies
with whom an MOU is in place. Neither the Department, nor Flock Safety, will share
the Department’s data with any non-law enforcement entities.
Data not saved as evidence in a specific criminal investigation will be purged after 30
days.
The Department will continue to make accessible to the public, via its ALPR webpage2, relevant
policies as well as information concerning the number of cameras deployed, the data retention
2 PAPD ALPR Webpage
https://www.cityofpaloalto.org/Departments/Police/Public-Information-Portal/Automated-License-Plate-
Recognition-ALPR
period, and the names of law enforcement agencies with whom it shares data. Flock Safety will
also continue to maintain a publicly accessible Transparency Portal3 containing much of the same
information.
Since implementation, the Department has conducted quarterly compliance audits of Flock
system access by its users to ensure that searches are only being conducted for legitimate law
enforcement purposes and consistent with Department policy and the applicable surveillance
use policy. These audits found no incidents of unauthorized access or misuse. Compliance audits
will continue during the term of the amended agreement.
This report recommends the Council approve an Amendment No. 1 to Contract No. S23187316
with Flock Safety for implementation of ten additional ALPR cameras and extension of terms for
all thirty ALPR cameras through December 2029.
Contract Amendment with Flock Safety
The proposed contract amendment calls for Flock Safety to install 10 additional ALPR cameras at
locations identified by the Police Department, and to maintain a total of 30 ALPR cameras at
locations identified by the Department. It also calls for Flock Safety to provide the Department
with searchable access to its ALPR data, and to store the data for 30 days. The amended contract
will have a five-year term, extending the existing term by forty-one months thru December 2029.
The original contract1 was approved by Council on April 03, 2023 and was exempted from the
competitive solicitation process to piggyback from City of Alameda’s solicited contract, under
PAMC § 2.30.360(k). The ten additional cameras will come at an increased rate under the terms
of the amendment as Flock has since increased its rates from those in the original contract; as
such, the Department is exempting the amendment by § 2.30.360(d). Flock ALPR technology is
currently the city standard for fixed ALPR, with 20 cameras deployed. Although, there may be
comparable cameras on the market, it would be cost-prohibitive and inefficient to run multiple
platforms due to incompatibility with existing City infrastructure. In addition, because Flock ALPR
equipment is used by all the City’s neighboring law enforcement agencies, the Department’s use
of Flock technology is critical to ensuring inter-agency investigative and enforcement
collaboration, as data is shared among agencies pursuant to MOU. The Department is requesting
to acquire the equipment directly from the manufacturer, as no other vendor provides, installs,
or services Flock ALPR equipment.
3 PAPD Flock Transparency Portal
https://transparency.flocksafety.com/palo-alto-ca-pd
TIMELINE
The Department is informed that, following Council approval, Flock Safety can complete the
installation of the additional ten cameras within approximately sixty days.
FISCAL/RESOURCE IMPACT
Just as with its existing Flock ALPR cameras, the Department is contracting for the installation
and use – not the purchase – of ten additional ALPR cameras. Flock Safety will complete the
installation and setup of the cameras. The cameras require no utility connection. Flock Safety will
maintain or replace the cameras as needed. Data storage will be the responsibility of Flock Safety,
who will be responsible for maintaining CJIS data protocols, and the data will be accessed via a
web platform, requiring no new software.
Under the terms of the existing agreement, the City has already paid $144,400 of the amended
not-to-exceed total of $524,208 (for implementation and use of the existing cameras in FY 2023-
2025).
Under the terms of the amended agreement, the total cost of the Flock ALPR program in FY 2025
will be $85,000, with $35,808 of that being attributable to the amendment (installation and use
of the new cameras) and the balance having already been paid. This new cost will be covered by
grant funding obtained by the Department via the State’s Organized Retail Theft (ORT) Grant
Program. In FY 2026, the total cost of the Flock ALPR program will be $83,500; $33,500 of this
cost will be covered by ORT grant funding, with the balance subject to appropriation of funds
through the annual budget process. In FY 2027, the total cost of the Flock ALPR program will be
$93,500; $33,500 of this cost will be covered by ORT grant funding, with the balance subject to
appropriation of funds through the annual budget process. In FY 2028 and FY 2029, the total cost
of the Flock ALPR program will be $93,500 annually, with the cost subject to appropriation of
funds through the annual budget process unless staff can identify additional funding. The
amendment also included $7,500 to be used to cover any costs associated with the relocation of
cameras or damages not covered by warranty.
STAKEHOLDER ENGAGEMENT
Since February of 2023, the Department has maintained an informational webpage, including an
opportunity for community comments or questions. The Department has not received any
substantive comments during the past 12 months.
ENVIRONMENTAL REVIEW
Approval of this agreement is categorically exempt under CEQA regulation 15321 for
enforcement actions.
ATTACHMENTS
Attachment A: Amendment Number 1 to Contract No. S23187316 with Flock Safety
Attachment B: Council-approved Palo Alto Police Fixed ALPR Surveillance Use Policy
APPROVED BY:
Andrew Binder, Police Chief
Vers.: Aug. 5, 2019
Page 1 of 18
AMENDMENT NO. 1 TO CONTRACT NO. S23187316
BETWEEN THE CITY OF PALO ALTO AND
FLOCK GROUP INC. dba FLOCK SAFETY
This Amendment No. 1 (this “Amendment”) to Contract No. S23187316 (the “Contract”
as defined below) is entered into as of December 6, 2024 by and between the CITY OF PALO
ALTO, a California chartered municipal corporation (“CITY”), and FLOCK GROUP INC. dba FLOCK
SAFETY, a Delaware corporation, Department of Industrial Registration No. PW-LR-1000674310,
located at 1170 Howell Mill Road NW, Suite 210, Atlanta, Georgia, 30318 (“CONSULTANT”). CITY
and CONSULTANT are referred to collectively as the “Parties” in this Amendment.
R E C I T A L S
A. The Contract (as defined below) was entered into by and between the Parties
hereto for the provision of leasing and installing Automated License Plate Reader System (ALPR)
equipment, as detailed therein.
B. The Parties now wish to amend the Contract in order to install ten (10) additional
ALPR cameras to lease; extending term by 41 months from June 30, 2026 to December 5, 2029;
and increasing not to exceed compensation by Three Hundred Forty Nine Thousand Eight
Hundred Eight Dollars and Twenty Two Cents ($349,808.22), from One Hundred Seventy Four
Thousand Four Hundred Dollars ($174,400) to Five Hundred Twenty Four Thousand Two Hundred
Eight Dollars and Twenty Two Cents ($524,208.22).
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions
of this Amendment, the Parties agree:
SECTION 1. Definitions. The following definitions shall apply to this Amendment:
a. Contract. The term “Contract” shall mean Contract No. S23187316
between CONSULTANT and CITY, dated April 1, 2023.
b. Other Terms. Capitalized terms used and not defined in this Amendment
shall have the meanings assigned to such terms in the Contract.
SECTION 2. Section 2. “TERM” of the Contract is hereby amended to read as follows:
“The term of this Agreement shall be from the date of its full execution through December 5,
2029 unless terminated earlier pursuant to Section 19 (Termination) of this Agreement. ”
SECTION 3. Section 4. “NOT TO EXCEED COMPENSATION” of the Contract is hereby
amended to read as follows:
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“The compensation to be paid to CONSULTANT for performance of the Services shall be based
on the compensation structure detailed in Exhibit C, entitled “COMPENSATION,” including any
reimbursable expenses specified therein, and the maximum total compensation shall not exceed
Five Hundred Sixteen Thousand Seven Hundred Eight Dollars and Twenty Two Cents
($516,708.22). The hourly schedule of rates, if applicable, is set out in Exhibit C-1, entitled
“SCHEDULE OF RATES.” Any work performed or expenses incurred for which payment would
result in a total exceeding the maximum compensation set forth in this Section 4 shall be at no
cost to the CITY.
Optional Additional Services Provision (This provision applies only if checked and a not-to-
exceed compensation amount for Additional Services is allocated below under this Section 4.)
In addition to the not-to-exceed compensation specified above, CITY has set aside the total not-
to-exceed compensation amount of Seven Thousand Five Hundred Dollars ($7,500) for the
performance of Additional Services (as defined below). The total compensation for performance
of the Services, Additional Services and any reimbursable expenses specified in Exhibit C, shall
not exceed Five Hundred Twenty Four Thousand Two Hundred Eight Dollars and Twenty Two
Cents ($524,208.22), as detailed in Exhibit C.
“Additional Services” means any work that is determined by CITY to be necessary for the proper
completion of the Project, but which is not included within the Scope of Services described at
Exhibit A. CITY may elect to, but is not required to, authorize Additional Services up to the
maximum amount of compensation set forth for Additional Services in this Section 4.
CONSULTANT shall provide Additional Services only by advanced, written authorization from CITY
as detailed in this Section. Additional Services, if any, shall be authorized by CITY with a Task
Order assigned and authorized by CITY’s Project Manager, as identified in Section 13 (Project
Management). Each Task Order shall be in substantially the same form as Exhibit A-1, entitled
“PROFESSIONAL SERVICES TASK ORDER”. Each Task Order shall contain a specific scope of
services, schedule of performance and maximum compensation amount, in accordance with the
provisions of this Agreement. Compensation for Additional Services shall be specified by CITY in
the Task Order, based on whichever is lowest: the compensation structure set forth in Exhibit C,
the hourly rates set forth in Exhibit C-1, or a negotiated lump sum.
To accept a Task Order, CONSULTANT shall sign the Task Order and return it to CITY’s Project
Manager within the time specified by the Project Manager, and upon authorization by CITY
(defined as counter-signature by the CITY Project Manager), the fully executed Task Order shall
become part of this Agreement. The cumulative total compensation to CONSULTANT for all Task
Orders authorized under this Agreement shall not exceed the amount of compensation set forth
for Additional Services in this Section 4. CONSULTANT shall only be compensated for Additional
Services performed under an authorized Task Order and only up to the maximum amount of
compensation set forth for Additional Services in this Section 4. Performance of and payment
for any Additional Services are subject to all requirements and restrictions in this Agreement.”
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SECTION 4. The following exhibit(s) to the Contract is/are hereby amended or added, as
indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are
hereby incorporated in full into this Amendment and into the Contract by this reference:
a. Exhibit “A” entitled “SCOPE OF SERVICES”, ADDED / AMENDED, REPLACES
PREVIOUS.
b. Attachment “A” entitled “FALCON CAMERAS SPECIFICATIONS”, AMENDED,
REPLACES PREVIOUS.
c. Exhibit “B” entitled “SCHEDULE OF PERFORMANCE”, ADDED / AMENDED,
REPLACES PREVIOUS.
d. Exhibit “C” entitled “COMPENSATION”, ADDED / AMENDED, REPLACES
PREVIOUS.
e. Exhibit “C-1” entitled “SCHEDULE OF RATES” AMENDED, REPLACES
PREVIOUS.
f. Exhibit “J” entitled “FLOCK GROUP SERVICES ADDITIONAL TERMS OF
SERVICE” AMENDED, REPLACES PREVIOUS.
SECTION 5. Legal Effect. Except as modified by this Amendment, all other provisions of
the Contract, including any exhibits thereto, shall remain in full force and effect.
SECTION 6. Incorporation of Recitals. The recitals set forth above are terms of this
Amendment and are fully incorporated herein by this reference.
(SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.)
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SIGNATURES OF THE PARTIES
IN WITNESS WHEREOF, the Parties have by their duly authorized representatives
executed this Amendment effective as of the date first above written.
CITY OF PALO ALTO
City Manager
APPROVED AS TO FORM:
City Attorney or Designee
FLOCK GROUP INC. dba FLOCK SAFETY
Officer 1
By:
Name:
Title:
Officer 2 (Required for Corp. or LLC)
By:
Name:
Title:
Attachments:
EXHIBIT A – SCOPE OF SERVICES, AMENDMENT NO.1 (AMENDED, REPLACES PREVIOUS)
ATTACHMENT A-1 – FALCON CAMERA SPECIFICATIONS, AMENDMENT NO.1 (AMENDED,
REPLACES PREVIOUS)
EXHIBIT B – SCHEDULE OF PERFORMANCE, AMENDMENT NO.1 (AMENDED, REPLACES
PREVIOUS)
EXHIBIT C – COMPENSATION, AMENDMENT NO.1 (AMENDED, REPLACES PREVIOUS)
EXHIBIT C-1 – SCHEDULE OF RATES, AMENDMENT NO.1 (AMENDED, REPLACES
PREVIOUS)
EXHIBIT J – FLOCK GROUP SERVICES ADDITIONAL TERMS OF SERVICE, (AMENDED,
REPLACES PREVIOUS).
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Mark Smith
General Counsel
Garrett Langley
CEO
Vers.: Aug. 5, 2019
Page 5 of 18
EXHIBIT A SCOPE OF SERVICES
CONSULTANT shall provide the Services detailed in this Exhibit A, entitled “SCOPE OF SERVICES”. Notwithstanding any provision herein to the contrary, CONSULTANT’s duties and services described in this Scope of Services shall not include preparing or assisting CITY with any
portion of CITY’s preparation of a request for proposals, request for qualifications, or any other
solicitation regarding a subsequent or additional contract with CITY. CITY shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. CONSULTANT’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications.
CONSULTANT shall cooperate with CITY to ensure that all bidders for a subsequent contract on
any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by CONSULTANT pursuant to this Scope of Services.
I. AUTOMATIC LICENSE PLATE READER SYSTEM SERVICES A. CONSULTANT’s surveillance devices shall function as vehicular motion-activated sensors to detect capturing sight and sound to decode images by narrowing down visual criteria related searches. CONSULTANT’s Automated License Plate Reader Systems
(ALPR or LPR) includes vehicle fingerprint technology, which will develop machine
learning and computer vision analyses to break down captured evidence into searchable queries. The ALPR will provide the following: Visual Evidence by:
vehicle make, type, and color;
license plate (missing plate, covered plate, paper plate, state of the license plate);
and
unique features (roof rack, bumper stickers, and window stickers) Contextual Evidence by:
timestamp;
number of times vehicle has been captured in the last 30 days; and
associated vehicles. B. CONSULTANT’s description of product and services shall perform as detailed in Attachment A-1
C. CONSULTANT’s database video footage on visual and contextual evidences are
downloadable data deliverables to provide CITY users. 1. Survey Locations CONSULTANT shall furnish leasing all equipment, equipment maintenance, installation,
materials, tools, and software services to implement ALPR devices across City of Palo Alto’s
designated key areas that shall include but not limited to the following tasks: a) CONSULTANT shall coordinate with CITY Project Manager and Public Works department to present several viable options for solar or AC power camera install feasibility for of up to
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forty (40) locations to present a deployment plan for the CITY to review and approve camera locations. CONSULTANT’s deployment plan shall include a technician to conduct site survey
to:
evaluate/reconfirm feasibility of a location per camera (location assessment, solar assessment, visibility review, etc.;
check line of sight to the road, safety plans and methods required to perform camera installation; and
evaluate/reconfirm adequate AT&T or T-Mobile cellular services in the area that is suitable
by placing a white flag per location. b) CITY shall provide support (if needed) to provide permits, special equipment or vehicles, custom engineering drawings or traffic plans, concrete cutting and AC-powered installation
source;
c) CONSULTANT shall coordinate with State’s PG&E “811” call service and CITY Utilities department for safe underground digging to mark each camera approved marking location for underground utilities within a 10-foot radius.
d) In preparation of scheduling camera installation date, CONSULTANT shall ship any site-specific material(s) that CONSULTANT’s technician does not have on site and coordinate with CITY staff on scheduling process of any permits required, special equipment, safety assessment and traffic control safety plans.
Installation (one-time service per camera location) a) On scheduled start date, CONSULTANT shall mount twenty (20) Falcon Camera devices (specifications are in detail reference as Attachment A-1) that meet standard installation procedures for Safety Performance Evaluation of Highway and Assessing Safety Hardware
(NCHRP350/MASH), while adhering to standard procedural plans from the Manual of
Uniform Traffic Control Devices (MUTCD). b) Of the 20 camera locations, fourteen (14) cameras shall require Standard Implementation service, which CONSULTANT shall perform camera mount(s) onto CITY’s existing traffic
pole infrastructure to meet CITY’s/County of Santa Clara’s Right of Way (ROW) for public
use of existing property or future streets, curbs, planting strips or sidewalks. Standard Implementation is detailed therein in Attachment B-1. c) The remaining six (6) cameras shall require Advance Implementation service using required
Department of Transportation (DOT) approved standard 12’ CONSULTANT’s above grade
breakaway pole to meet DOT’s “Right of Way and Land Survey” activity requirements within Caltrans’ Interstate of Highway System geographic boundaries. Advanced Implementation is detailed therein in Attachment C-1.
d) Upon camera mount installation of each cameras, CONSULTANT shall collaborate with CITY
Utilities department for CITY electrician(s) to install AC power source and connectivity to the cameras (per Electrician Installation Steps specified in Attachment D-1). CONSULTANT shall inspect camera to verify device and visual line of sight meets mount/placement specification.
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2. Additional APLR Installation, Amendment No. 1 (one-time service per camera location) a) On scheduled start date, CONSULTANT shall mount ten (10) Falcon Camera devices
(specifications are in detail reference as Attachment A-1) that meet standard installation
procedures for Safety Performance Evaluation of Highway and Assessing Safety Hardware (NCHRP350/MASH), while adhering to standard procedural plans from the Manual of Uniform Traffic Control Devices (MUTCD).
b) The additional ten (10) cameras, as designated by CITY per location, shall require Standard
Implementation service, which CONSULTANT shall perform camera mount(s) onto CITY’s existing traffic pole infrastructure to meet CITY’s/County of Santa Clara’s Right of Way (ROW) for public use of existing property or future streets, curbs, planting strips or sidewalks. Standard Implementation is detailed therein in Attachment B-1.
c) Upon camera mount installation of each cameras, CONSULTANT shall collaborate with CITY Utilities department for CITY electrician(s) to install AC power source and connectivity to the cameras (per Electrician Installation Steps specified in Attachment D-1). CONSULTANT shall inspect camera to verify device and visual line of sight meets mount/placement specification.
II. MAINTENANCE CONSULTANT’s Field Operation team is responsible for physical installation and maintenance of leased cameras and associated equipment provided by CONSULTANT during term of this Agreement. This includes CONSULTANT’s team of technicians and
maintenance schedulers to coordinate maintenance service with CITY staff. III. SUBSCRIPTION/SOFTWARE Post-Camera-Installation, CONSULTANT shall set up a software licensing subscription account training for CITY Project Manager to designate authorized CITY staff to access
CONSULTANT’s permission web-based portal and provide the CITY with training on
best practices to search for relevant data. IV. ADVANCED SEARCH CONSULTANT shall collaborate with CITY police staff upon request to perform via the
CONSULTANT’S software web interface to utilize advanced evidence search capabilities
to operate convoy analysis; multi-geo search, visual search queries; and common plate analysis in which the LPR Advance Search functioning features shall perform to include:
Visual Search to upload any digital image (i.e.) Ring doorbell footage, closed-circuit television stills or mobile phone pictures) to conduct vehicle search.
Multi-Geo Search to connect crimes across different locations to a common suspect
vehicle to expedite case clearance and prevent repeat offenses.
Convoy Analysis on identifying vehicles frequently traveling together to identify accomplices in organized crimes (i.e. Motor Vehicle theft & drug trafficking).
V. ADDITIONAL SERVICES (Optional)
CITY can request for additional surveillance relocation(s), which shall be mutually written in Agreement as detailed therein within a Task Order (Exhibit A-1 form) per Section 4 of the Agreement. CONSULTANT shall perform the following optional Additional Services
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for: a) camera relocations; and
b) camera and/or pole replacement to reinstall damage, theft or vandalism of ALPR
equipment.
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ATTACHMENT A-1 FALCON CAMERAS SPECIFICATIONS, AMENDMENT NO.1
(AMENDED, REPLACES PREVIOUS)
CONSULTANT’s Falcon Cameras LPR products, services, features, and general install shall perform in detail within the description listed below:
FlockOS Features Description
FlockOS ™ - Essentials An integrated public safety platform that detects, centralizes and decodes actionable
evidence to increase safety, improve efficiency, and connect the community.
Flock Safety Falcon ®
Law enforcement grade infrastructure-free (solar power + LTE) license plate
recognition camera with Vehicle Fingerprint ™ technology (proprietary machine
learning software) and real-time alerts for unlimited users.
Flock Safety Advanced Search Advanced Search is an optional upgrade for Law Enforcement Grade Falcon
cameras. Advanced Search includes Convoy Analysis, Multi Geo Search, and Visual
Search.
Flock Safety Falcon ®
Law enforcement grade infrastructure-free (solar power + LTE) license plate
recognition camera with Vehicle Fingerprint ™ technology (proprietary machine
learning software) and real-time alerts for unlimited users.
Flock Safety Falcon ®
Law enforcement grade infrastructure-free (solar power + LTE) license plate
recognition camera with Vehicle Fingerprint ™ technology (proprietary machine
learning software) and real-time alerts for unlimited users.
Professional Services - Existing Infrastructure Implementation Fee
One-time Professional Services engagement. Includes site and safety
assessment of existing vertical infrastructure location, camera setup and testing,
and shipping and handling in accordance with the Flock Safety Standard
Implementation Service Brief.
FlockOS Features & Description
FlockOS Features Description
Community Network Access
The ability to request direct access to feeds from privately owned Flock Safety
Falcon® LPR cameras located in neighborhoods, schools, and businesses in your
community, significantly increasing actionable evidence that clears cases.
Unlimited Users Unlimited users for FlockOS
State Network (License Plate Lookup Only) Allows agencies to look up license plates on all cameras opted into the Flock
Safety network within your state.
Nationwide Network (License Plate Lookup Only)
With the vast Flock Safety sharing network, law enforcement agencies no longer
have to rely on just their devices alone. Agencies can leverage a nationwide system
boasting 10 billion additional plate reads per month to amplify the potential to collect
vital evidence in otherwise dead-end investigations.
Law Enforcement Network Access The ability to request direct access to evidence detection devices from Law
Enforcement agencies outside of your jurisdiction.
Time & Location Based Search Search full, partial, and temporary plates by time at particular device locations
License Plate Lookup Look up specific license plate location history captured on Flock devices
Vehicle Fingerprint Search
Search footage using Vehicle Fingerprint™ technology. Access vehicle type, make,
color, license plate state, missing / covered plates, and other unique features like
bumper stickers, decals, and roof racks.
Insights & Analytics Reporting tool to help administrators manage their LPR program with device
performance data, user and network audits, plate read reports, hot list alert reports,
event logs, and outcome reports.
ESRI Based Map Interface Map-based interface that consolidates all data streams and the locations of
each connected asset, enabling greater situational awareness and a common
operating picture.
Real-Time NCIC Alerts on Flock ALPR Cameras
Receive automated alerts when vehicles entered into established databases for
missing and wanted persons are detected, including the FBI’s National Crime
Information Center (NCIC) and National Center for Missing & Exploited
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Page 10 of 18
Children (NCMEC) databases.
Unlimited Custom Hot Lists Ability to add a suspect’s license plate to a custom list and get alerted when it
passes by a Flock camera
CONSULTANT shall perform general installation requirement as describe in detail below:
Use Cases:
CONSULTANT’S SAFETY LICENSE PLATE READERS (LPRs) are designed to capture
images of near license plates, aimed in the direction of traffic.
CONSULTANT’S LPRs are not designed to capture pedestrians, sidewalks, dumpsters, gates, other areas of non-vehicle traffic, or intersections.
Placement:
It captures vehicles driving away from an intersection.
It cannot point into the middle of an intersection.
It should be placed after the intersection, to prevent “stop and go” motion activation, or “stop and go” traffic. Mounting:
It can be mounted on existing utility, light, or traffic signal poles, or 12 foot CONSULTANT’s poles. **NOTE** Permitting (or permission from pole owner) may be required in order to use existing infrastructure or install in specific areas,
depending on local regulations & policies.
It should be mounted one per pole*. If using AC power, they can be mounted 2 per pole.
o *Cameras need sufficient power. Since a solar panel is required per camera, it can prevent sufficient solar power if 2 cameras and 2 solar panels were on a single pole (by blocking visibility). Therefore, if relying on solar power, only
one camera can be installed per pole.
They can be powered with solar panels or direct wire-in AC Power (no outlets). **NOTE** CONSULTANT does not provide Electrical services. Once installed, the agency or community must work with an electrician to wire the cameras. Electrician services should be completed within two days of installation to prevent the camera from dying.
They will require adequate cellular service using AT&T or T-Mobile to be able to process & send images Solar Panels
Solar panels need unobstructed southern -facing views Pole
If a location requires “DOT” approved pole (i.e., not CONSULTANT’s standard pole), the
“advanced implementation” cost will apply per Exhibit C-1, Schedule of Rates
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EXHIBIT B SCHEDULE OF PERFORMANCE, AMENDMENT NO.1
(AMENDED, REPLACES PREVIOUS) CONSULTANT shall perform the Services so as to complete each milestone within the number of days/weeks specified below. The time to complete each milestone may be increased or decreased by mutual written agreement of the Project Managers for CONSULTANT and CITY so
long as all work is completed within the term of the Agreement. CONSULTANT shall provide a
detailed schedule of work consistent with the schedule below within 2 weeks of receipt of the notice to proceed (“NTP”) from the CITY.
Milestones
Completion Number of Days/Weeks (as specified below) from NTP
1. ALPR Services 20 Camera Installation – Year 1 (one-time
service only)
60 days (Completed)
2. 20 ALPR Services w/ Advanced Search – Year 1 (July 13,
2023 - July 12, 2024) Ongoing within term of
Agreement
(Completed)
Amendment No. 1
3. ALPR Services 20 Cameras w/ Advanced Search – Year 2
(July 13, 2024 – December 5, 2025)
Ongoing within Term of
Agreement
4. ALPR Services 10 Camera Installation – Year 2
(one-time service only)
Ongoing within Term of
Agreement
5. 10 ALPR Services w/ Advanced Search – Year 2
(December 6, 2024 - December 5, 2025) Ongoing within term of
Agreement
(subject to completion of milestone 3) 6. 30 ALPR Services w/ Advanced Search – Year 3 (December 6, 2025 - December 5, 2026) Ongoing within term of Agreement 7. 30 ALPR Services w/ Advanced Search – Year 4 (December 6, 2026 - December 5, 2027)
Ongoing within term of Agreement
8. 30 ALPR Services w/ Advanced Search – Year 5
(December 6, 2027 - December 5, 2028)
Ongoing within term of
Agreement
9. 30 ALPR Services w/ Advanced Search – Year 6
(December 6, 2028 - December 5, 2029)
Ongoing within term of
Agreement
Optional Schedule of Performance Provision for On-Call or Additional Services Agreements.
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(This provision only applies if checked and only applies to on-call agreements per Section 1 or agreements with Additional Services per Section 4.)
The schedule of performance shall be as provided in the approved Task Order, as detailed in Section 1 (Scope of Services) in the case of on-call Services, or as detailed in Section 4 in the case of Additional Services, provided in all cases that the schedule of performance shall fall within the term as provided in Section 2 (Term) of this Agreement.
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EXHIBIT C COMPENSATION, AMENDMENT NO.1
(AMENDED, REPLACES PREVIOUS)
CITY agrees to compensate CONSULTANT for Services performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below. Compensation shall be calculated based on the rate schedule attached as Exhibit C-1 up to the not to exceed
budget amount for each task set forth below.
CITY’s Project Manager may approve in writing the transfer of budget amounts between any of the tasks or categories listed below, provided that the total compensation for the Services, including any specified reimbursable expenses, and the total compensation for Additional Services
(if any, per Section 4 of the Agreement) do not exceed the amounts set forth in Section 4 of this
Agreement. CONSULTANT agrees to complete all Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4), within this/these amount(s). Any work performed or
expenses incurred for which payment would result in a total exceeding the maximum amount of
compensation set forth in this Agreement shall be at no cost to the CITY. BUDGET SCHEDULE
TASK NOT TO EXCEED AMOUNT
Task 1 (ALPR Services 20 Camera Installation – Year 1
[one-time service only])
$9,400 (paid in full)
Task 2
(ALPR Services 20 Cameras w/ Advanced
Search – Year 1 [July 13, 2023 - July 12, 2024])
$52,500 (paid in full)
AMENDMENT NO.1
Task 3
(ALPR Services 20 Cameras w/ Advanced Search – Year 2 [July 13, 2024 – December 5, 2025])
$55,808.22* (partially paid $52,500)
Task 4 (ALPR Services 10 Camera Installation – Year 2 [one-time service only])
$1,500
Task 5 (ALPR Services 10 Cameras w/ Advanced Search – Year 2
[December 6, 2024 - December 5, 2025])
$33,500)
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Task 6 (30 ALPR Services w/ Advanced Search – Year 3 [December 6, 2025 - December 5, 2026])
$83,500
Task 7 (30 ALPR Services w/ Advanced Search – Year 4
[December 6, 2026 - December 5, 2027])
$93,500
Task 8
(30 ALPR Services w/ Advanced Search –
Year 5 [December 6, 2027 - December 5, 2028])
$93,500
Task 9
(30 ALPR Services w/ Advanced Search – Year 6 [December 6, 2028 - December 5, 2029])
$93,500
Sub-total for Services $516,708.22
Reimbursable Expenses (if any) $0
Total for Services and Reimbursable Expenses $516,708.22
Additional Services (if any, per Section 4 [Year 1 through 6]) $7,500
Maximum Total Compensation $524,208.22
*Prorated Falcon Camera Lease & Software Licensing for (previously installed) 20 annual licensing fees to cover during initial subscription start date of 07/12/25 through 11/25/25 will be at NO COST included in this balance for year 2 of 6 Service to bridge over cumulative fees to
integrate with 10 added LPRs.
*Prorated Flock Safety Advanced Search for (previously installed) 20 annual access fees to cover during initial subscription start date of 07/12/25 through 11/25/25 will be at NO COST included in this balance for Service year 2 of 6 Service to bridge over cumulative fees to integrate with 10
added LPRs.
*Prorated Falcon Camera Lease & Software Licensing for (previously installed) 20 annual licensing fees to cover during initial subscription start date of 11/13/25 through 12/5/25 will be at $3,808.22 included in this balance for year 2 of 6 Service to bridge over cumulative fees to
integrate with 10 added LPRs.
*Prorated Flock Safety Advanced Search for (previously installed) 20 annual access fees to cover during initial subscription start date of 11/13/25 through 12/5/25 will be at $143.84/day included in this balance for year 2 of 6 Service to bridge over cumulative fees integrating with 10 added
LPRs.
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REIMBURSABLE EXPENSES
CONSULTANT’S ordinary business expenses, such as administrative, overhead,
administrative support time/overtime, information systems, software and hardware, photocopying, telecommunications (telephone, internet), in-house printing, insurance and other ordinary business expenses, are included within the scope of payment for Services and are not reimbursable expenses hereunder.
Reimbursable expenses, if any are specified as reimbursable under this section, will be reimbursed at actual cost. The expenses (by type, e.g. travel) for which CONSULTANT will be reimbursed are: NONE up to the not-to-exceed amount of: $0.00.
Docusign Envelope ID: 6EE3AC1E-8953-47D3-856A-80DA617364D5
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EXHIBIT C-1 SCHEDULE OF RATES, AMENDMENT NO.1
(AMENDED, REPLACES PREVIOUS)
CONSULTANT’s schedule of rates is as follows:
CONSULTANT’s Professional Services and One-Time Installation Purchases: Description (Year 1, 20 LPR Services) Price/Usage Fee Qty Subtotal
Professional Services - Standard Implementation $350.00 14.00 $4,900.00
Professional Services - Advanced Implementation $750.00 6.00 $4,500.00
Description (Year 2, 10 LPR Services) Price/Usage Fee Qty Subtotal
Professional Services - Standard Implementation $150.00 10.00 $1,500.00
Hardware and Software Products Recurring costs over 10 added APLR camera subscription 5-year term (December 6, 2024 thru December 5, 2029): Description Price/Usage Fee Qty Subtotal
Falcon Camera Lease & Software Licensing (annually) $3,000.00 10.00 $30,000.00
Flock Safety Advanced Search (annually)
$3,500.00 1.00 $3,500.00
Recurring costs over 20 existing ALPR camera previously installed for continuing service
subscription to cover until December 5, 2026. Recurring costs for additional 10 ALPR subscription are effective December 6, 2024: Description (effective since Jul. 1, 2023 Dec 1, 2026,) Price/Usage Fee Qty Subtotal
20 Falcon Camera Lease & Software Licensing (annually) $2,500.00 20.00 $50,000.00
20 Flock Safety Advanced Search (annually)
$2,500.00 1.00 $2,500.00
Description (effective Dec. 2, 2024 until Dec. 1, 2029) Price/Usage Fee
Qty Subtotal
10 Falcon Camera Lease & Software Licensing
(annually) $3,000.00 10.00 $30,000.00
10 Flock Safety Advanced Search (annually)
$3,500.00 1.00 $3,500.00
Docusign Envelope ID: 6EE3AC1E-8953-47D3-856A-80DA617364D5
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EXHIBIT J
FLOCK GROUP SERVICES ADDITIONAL TERMS OF SERVICE, AMENDMENT NO.1 (AMENDED, REPLACES PREVIOUS)
FLOCK GROUP INC.
SERVICES AGREEMENT
ORDER FORM This Order Form together with the Terms (as defined herein) describe the relationship between
Flock Group Inc. (“Flock”) and the customer identified below (“Agency”) (each of Flock and
Customer, a ”Party”). This order form (“Order Form”) hereby incorporates and includes the “GOVERNMENT AGENCY AGREEMENT” attached (the “Terms”) which describe and set forth the general legal terms governing the relationship (collectively, the "Agreement" ). The Terms contain, among other things, warranty disclaimers, liability limitations and use
limitations.
The Agreement will become effective when this Order Form is executed by both Parties (the “Effective Date”). Agency: CA - Palo Alto Police Department Legal Entity Name: City of Palo Alto Contact Name: James Reifschneider
Address:
275 Forest Ave Palo Alto, California 94301
Phone: (650) 329-2406 E-Mail: james.reifschneider@cityofpaloalto.org
Expected Payment Method:
\FSExpectedPaymentMethod1\
Billing Contact: \FSBillingContact1\
(if different than above)
Initial Term: 80 months
Optional Renewal Term: 0 months
Billing Term: Annual payment due Net 30 per terms and conditions
Billing Frequency: Annual Plan - First Year
Invoiced at Signing
Professional Services and One-Time Purchases
Name (Effective Jul. 1, 2023 thru Dec. 5, 2024) Price/Usage Fee QTY Subtotal
Professional Services - Standard Implementation
Fee $350.00 14.00 $4,900.00
Professional Services - Advanced Implementation
Fee $750.00 6.00 $4,500.00
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Page 18 of 18
Professional Services – Existing Infrastructure, Standard Implementation (effective Dec. 6, 2024 $150.00 10.00 $1,500
Hardware and Software Products Annual recurring amounts over subscription term
Yr1 Yr2 Yr3 Yr4 Yr5 Yr6 TOTAL
CU
R
R
E
N
T
20 50,000 50,000 50,000
adv search 2,500 2,500 2,500
FlockOS
install 9,400
61,900 52,500 52,500
AD
D
10 30,000 30,000
adv search 1,000 1,000
FlockOS incl incl
32,500 3,000
Prorated Annual/Access
Fee 3,308.22
RE
N
E
W
30 90,000 90,000 90,000
adv search 3,500 3,500 3,500
FlockOS incl incl incl
93,500 93,500 93,500
Subtotal 61,900 88,308.22 83,500 93,500 93,500 93,500 514,208.22
AM
E
N
D
M
E
N
T
N
O
.
1
30 61,900 88,308.22 83,500 90,000 90,000 90,000
adv search 1,000 Combined cost included above 3,500 3,500 3,500
FlockOS incl incl incl incl incl
install 1,500 Amending NTE Total 61,900 90,808.22 83,500 93,500 93,500 93,500 516,708.22
Annual Subscription with Installation Subtotal Year 1: $61,900.00 Annual Subscription w/ Installation Year 2 Subtotal: $90,808.22 Annual Subscription Year 3 Subtotal: $83,500.00
Annual Subscription Year 4 Subtotal: $93,500.00 Annual Subscription Year 5 Subtotal: $93,500.00 Annual Subscription Year 6 Subtotal $93,500.00 Total Year 1 through 6 Subscription Amount: $516,708.22 Additional Services for Camera & Pole Relocation/Replacement (if any): $ 7,500.00 Maximum Subscription and Additional Services Total: $524,208.22
Docusign Envelope ID: 6EE3AC1E-8953-47D3-856A-80DA617364D5
Certificate Of Completion
Envelope Id: 6EE3AC1E895347D3856A80DA617364D5 Status: Sent
Subject: Docusign: Amendment No.1 S23187316 Flock_ALPR_FINAL.pdf
Source Envelope:
Document Pages: 18 Signatures: 2 Envelope Originator:
Certificate Pages: 3 Initials: 0 Mai, Philip
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
250 Hamilton Ave
Palo Alto , CA 94301
Philip.Mai@CityofPaloAlto.org
IP Address: 199.33.32.254
Record Tracking
Status: Original
11/14/2024 2:58:51 PM
Holder: Mai, Philip
Philip.Mai@CityofPaloAlto.org
Location: DocuSign
Security Appliance Status: Connected Pool: StateLocal
Storage Appliance Status: Connected Pool: City of Palo Alto Location: DocuSign
Signer Events Signature Timestamp
Mark Smith
mark.smith@flocksafety.com
General Counsel
Flock Group Inc
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 75.238.233.32
Sent: 11/14/2024 3:08:26 PM
Viewed: 11/15/2024 4:30:51 PM
Signed: 11/15/2024 4:31:14 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Garrett Langley
garrett@flocksafety.com
CEO
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 104.28.32.197
Signed using mobile
Sent: 11/15/2024 4:31:17 PM
Resent: 11/16/2024 7:36:49 AM
Viewed: 11/16/2024 7:54:53 AM
Signed: 11/16/2024 7:55:12 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Philip Mai
Philip.Mai@CityofPaloAlto.org
Buyer
City of Palo Alto
Security Level: Email, Account Authentication
(None)
Sent: 11/16/2024 7:55:14 AM
Viewed: 11/16/2024 8:17:08 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Ed Shikada
Ed.Shikada@CityofPaloAlto.org
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
James Reifschneider
James.Reifschneider@CityofPaloAlto.org
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Kyle Egkan
kyle.egkan@flocksafety.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Tariq Bright
tariq.bright@flocksafety.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jack Hackworth
jake.hackworth@flocksafety.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Angelica Ricafort
Angelica.Ricafort@CityofPaloAlto.org
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Clerks's Office Org
ClerksOffice@cityofpaloalto.org
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
James LaCamp
james.lacamp@flocksafety.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 11/14/2024 3:08:26 PM
Envelope Summary Events Status Timestamps
Envelope Updated Security Checked 11/16/2024 7:36:48 AM
Envelope Updated Security Checked 11/16/2024 7:36:48 AM
Envelope Updated Security Checked 11/16/2024 7:36:48 AM
Envelope Updated Security Checked 11/16/2024 7:36:48 AM
Payment Events Status Timestamps
Surveillance Use Policy for fixed Automated License Plate Recognition
(ALPR) Technology
In accordance with Palo Alto Municipal Code Section PAMC 2.30.680(d), the Surveillance Use
Policy for the Police Department’s use of fixed ALPR technology is as follows:
1. Intended Purpose.The technology is used by the Palo Alto Police Department to
convert data associated with vehicle license plates and vehicle descriptions for official
law enforcement purposes, including but not limited to identifying stolen or wanted
vehicles, stolen license plates and missing persons, suspect interdiction and stolen
property recovery.
2. Authorized Uses.Department personnel may only access and use the ALPR system for
official and legitimate law enforcement purposes consistent with this Policy.
The following uses of the ALPR system are specifically prohibited:
a. Harassment or Intimidation: It is a violation of this Policy to use the ALPR system
to harass and/or intimidate any individual or group.
b. Personal Use: It is a violation of this Policy to use the ALPR system or
associated scan files or hot lists for any personal purpose.
c. First Amendment Rights. It is a violation of this policy to use the LPR system or
associated scan files or hot lists for the purpose or known effect of infringing
upon First Amendment rights of any person.
d. Invasion of Privacy: Except when done pursuant to a court order such as a
search warrant, is a violation of this Policy to utilize the ALPR to record license
plates except those of vehicles that are exposed to public view (e.g., vehicles on
a public road or street, or that are on private property but whose license plate(s)
are visible from a public road, street, or a place to which members of the public
have access, such as the parking lot of a shop or other business establishment).
3. Information Collected.A fixed ALPR system captures the date, time, location, license
plate (state, partial, paper, and no plate), and vehicle characteristics (make, model, type,
and color) of passing vehicles. using the Palo Alto Police Department’s ALPR’s system
and the vendor’s vehicle identification technology.
4. Safeguards. All data will be closely safeguarded and protected by both procedural and
technological means. The Palo Alto Police Department will observe the following
safeguards regarding access to and use of stored data (Civil Code § 1798.90.51; Civil
Code § 1798.90.53):
a. All ALPR data shall be accessible only through a login/password-protected
system capable of documenting all access of information by name, date, and
time.
b. Persons approved to access ALPR data under this policy are permitted to access
the data for legitimate law enforcement purposes only, such as when the data
relate to a specific criminal investigation
c. Such ALPR data may only be released to other authorized and verified local
enforcement officials and agencies for legitimate law enforcement purposes.
d. Every ALPR system inquiry must be documented by either the associated case
number or incident number, and lawful reason for the inquiry.
5. Retention.The City’s ALPR vendor, Flock Safety, will store the data (data hosting) and
ensure proper maintenance and security of data stored in their data centers. Flock
Safety will purge the data 30 days after collection; however, this will not preclude Palo
Alto Police Department from maintaining any relevant vehicle data obtained from the
system after that period if it has become, or it is reasonable to believe it will become,
evidence in a specific criminal investigation or is subject to a discovery request or other
lawful action to produce records. In those circumstances the applicable data should be
downloaded from the server onto portable media and booked into evidence.
Information gathered or collected, and records retained by Flock Safety cameras will not
be sold, accessed, or used for any purpose other than legitimate law enforcement or
public safety purposes.
6. Access by non-City Entities.The ALPR data may be shared only with other local law
enforcement or prosecutorial agencies for official law enforcement purposes or as
otherwise required by law, and as provided below:
a. Requests
i. A law enforcement agency may make a written request for specific data,
including the name of the agency and the intended official law
enforcement purpose for access
ii. The request shall be reviewed by the Chief of Police or the authorized
designee and approved before access is granted
iii. The approved request is retained on file
iv. Requests for ALPR data by non-law enforcement or non-prosecutorial
agencies will be processed by the Department’s custodian of records and
fulfilled only as required by law.
b. Memorandaphilip of Understanding
i. Access to searchable data by other local law enforcement agencies shall
only be granted pursuant to an MOU with that specific agency
ii. Such MOU will provide that access will only be used for legitimate law
enforcement or public safety purposes
c. The Chief of Police or the authorized designee will consider the California Values
Act (Government Code § 7282.5; Government Code § 7284.2 et seq), before
approving the access to ALPR data. The Palo Alto Police Department does not
permit the sharing of ALPR data gathered by the City or its
contractors/subcontractors for purpose of federal immigration enforcement.
7. Compliance Procedures. The Investigative Services Captain (or other police
administrator as designated by the Police Chief) shall be responsible for compliance with
the requirements of Civil Code § 1798.90.5 et seq. This includes, but is not limited to
(Civil Code § 1798.90.51; Civil Code § 1798.90.53):
a. Only properly trained sworn officers, crime analysts, and police staff are allowed
access to the ALPR system or to collect ALPR information.
b. Ensuring that training requirements are completed for authorized users.
c. ALPR system monitoring to ensure the security of the information and
compliance with applicable privacy laws.
d. Ensuring that procedures are followed for system operators and to maintain
records of in compliance with Civil Code § 1798.90.52.
e. The title and name of the current designee in overseeing the ALPR operation is
maintained. Continually working with the Custodian of Records on the retention
and destruction of ALPR data as required.
f. Ensuring this policy and related procedures are conspicuously posted on the
Department’s dedicated ALPR website.
It is the responsibility of the Investigative Services Captain (or other police administrator
as designated by the Police Chief) to ensure that an audit is conducted of ALPR
detection inquiries at least once during each calendar year. The Department will audit a
sampling of the ALPR system utilization from the prior 12-month period to verify proper
use in accordance with the above authorized uses. The audit shall randomly select at
least 10 detection browsing inquiries conducted by department employees during the
preceding six-month period and determine if each inquiry meets the requirements
established by policy. This audit shall take the form of an internal Department
memorandum to the Chief of Police. The memorandum shall include any data errors
found so that such errors can be corrected. After review by the Chief of Police, the
memorandum and any associated documentation shall be filed and retained by the
Department.
From:Kat Snyder
To:Council, City; Binder, Andrew
Subject:Use of Flock cameras, Item 11
Date:Monday, December 2, 2024 10:42:10 AM
CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links.
Dear Council and Police Chief Binder,
I have concerns about expanding our use of Flock cameras, particularly in the current political
climate. When the Trump administration takes over, we will have more surveillance aroundwomen's doctor appointments and around immigrants living their lives. As a Sanctuary city
and county, I worry that setting up the infrastructure for this surveillance can easily lead to itbeing used for purposes we didn't choose.
The ACLU warns against using Flock cameras - they note that the default use of Flock sets up
a nationwide surveillance network that can be accessed by more than just law enforcement - infact, private entities can make their own "hot lists." Flock wants to become the default
surveillance system for law enforcement across the country and sharing data with theircustomers all across the country is part of their competitive advantage.
I'm grateful that we chose much more stringent data management than the default but I'm
worried that it clashes with Flock's bottom line. How do we know that, when it comes down toit, they will respect our data privacy? I say this because a few years ago Palantir swore that
their products were not used by ICE when, in fact, they were behind the largest immigrationenforcement workplace raid in US history.
What verification systems do we have set up to make sure Flock is doing what they say? Once
the cameras are in place, do we have a way to verify that the data they collect (license plate,make/model, color, bumper stickers) cannot expand beyond that to, for example, facial
recognition? The company plans to enter into facial recognition and other AI/ML spaces, sothis is not just an idle question.
There are many more concerns about Flock but in the interest of keeping this brief, I will just
drop a link to the ACLU's white paper on Flock in case it is of interest:https://www.aclu.org/wp-content/uploads/publications/flock_1.pdf
Take care,
~Kat SnyderPalo Alto Resident