HomeMy WebLinkAboutStaff Report 2410-3555CITY OF PALO ALTO
CITY COUNCIL
Special Meeting
Monday, October 21, 2024
Council Chambers & Hybrid
5:30 PM
Agenda Item
13.Approval of FY 2025 Architectural Review Board, Historic Resources Board, Human
Relations Commission, and Planning and Transportation Commission Workplans; CEQA
status – not a project Presentation
City Council
Staff Report
Report Type: ACTION ITEMS
Lead Department: City Clerk
Meeting Date: October 21, 2024
Report #:2410-3555
TITLE
Approval of FY 2025 Architectural Review Board, Historic Resources Board, Human Relations
Commission, and Planning and Transportation Commission Workplans; CEQA status – not a
project
RECOMMENDATION
The Architectural Review Board, Historic Resources Board, Human Relations Commission, and
Planning and Transportation Commission recommend approval of each Commission’s
respective Fiscal Year 2025 Workplan.
BACKGROUND
Approval of the FY 2025 Architectural Review Board, Historic Resources Board, and Planning and
Transportation Commission Workplans was agendized for the August 12, 2024 City Council
meeting agenda. The item was removed off the agenda and has been rescheduled to October 21,
2024.
On November 30, 2020, the City Council adopted the Boards, Commissions and Committees (BCC)
Handbook1, which implemented an annual review and approval of BCC workplans.
Each BCC is required to prepare an annual workplan for Council’s review and approval. The
annual report should include the results of the prior year’s workplan and should consist of up to
three priorities. When applicable, the City Council would like to see metrics of community
involvement and participation in meetings and activities included in the workplan.
Council may refer additional items to the BCC in response to new developments. If the BCC would
like to add an issue for review after an annual workplan has been approved the City Council, a
prompt request by the BCC Chair to the City Council is required and the item will then be
addressed by the City Council as a whole.
1 City Boards, Commissions, and Committees Handbook:
https://www.cityofpaloalto.org/files/assets/public/v/2/city-clerk/palo-alto-boards-commissions-and-committees-
handbook_final_2022.pdf
Each BCC will give a brief presentation summarizing its prior year accomplishments and FY 2025
workplan highlights. At this meeting, Council will review workplans for the Planning and
Development-related BCCs: Architectural Review Board, Historic Resources Board, Planning and
Transportation Commission, as well as the Human Relations Commission.
Council reviewed Community Services- related BCCs (Parks and Recreation Commission, and
Public Art Commission) at the October 7, 2024 meeting and infrastructure-related BCCs
(Stormwater Management Oversight Committee and Utilities Advisory Commission) at the
August 19, 2024 meeting.
FISCAL/RESOURCE IMPACT
Projects included in commission workplans ultimately require staff time and other City resources
to complete. When possible, staff provide input to the commissions during workplan
development to ensure the impact on staff time and resources is reasonable given staff workload
and other competing priorities.
STAKEHOLDER ENGAGEMENT
Commission workplans are discussed publicly either in regular commission meetings or
commission retreats.
ENVIRONMENTAL REVIEW
Council action on this item is not a project as defined by CEQA because this is a continuing
administrative activity that will not result in direct or indirect physical changes in the
environment. CEQA Guidelines section 15378(b)(5).
ATTACHMENTS
Attachment A: FY 2025 Architectural Review Board Workplan
Attachment B: FY 2025 Historic Resources Board Workplan
Attachment C: FY 2025 Human Relations Commission Workplan
Attachment D: FY 2025 Planning and Transportation Commission Workplan
APPROVED BY:
Mahealani Ah Yun
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Architectural Review Board
2024-2025 Workplan
Staff Liaison: Claire Raybould, AICP, Principal Planner
Lead Department: Current Planning, Planning and Development Services Division
About the Board The Architectural Review Board is composed of five members, at least three of whom are architects, landscape architects,
building designers or other design professionals. Terms are for three years. See Palo Alto Municipal Code (PAMC)
Chapter 2.21. Residency is not required. For the ARB webpage go to bit.ly/paloaltoARB.
Boardmembers
•Peter Baltay (Chair)
•Kendra Rosenberg (Vice Chair)
•Mousam Adcock
•Yingxi Chen
•David Hirsch
Mission Statement
The Architectural Review Board reviews and makes recommendations to the Planning Director on the building design, site
planning, landscape planning, massing and facades, material selection, lighting, signage and other related issues for most major
new construction including additions and renovations that alter the exterior building face. The type of buildings reviewed include
commercial, industrial, and multiple-family residential. In addition, the ARB is a resource as knowledgeable observers of many
varied urban environments, to assist Palo Alto as it develops area plans to accommodate additional housing.
The ARB Scope of Review is fully noted in Title 18 of the Municipal Code, Chapter 18.76 under Section 18.76.020 as well as in
Chapter 18.77 under Section 18.77.073.
Prior Year
Accomplishments
•See attached Summary
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PROJECT/GOAL 1:Review Planning applications for conformance with ARB Findings and Objective Standards
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW /
COUNCIL-APPROVED
This is the Board's main mission and serves
to ensure the City develops high quality
projects
On-Going Planning staff prepare staff reports,
packets and presentations. They ensure
paper plan sets and material boards are
ready for ARB review. Other
departments, such as, City Attorney,
Urban Forestry, Transportation, etc., may
be required from time to time.
Consultants, including CEQA
consultants, may also be required.
Issuance of recommendations on
projects and high-quality architecture
throughout the City.
Yes
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
•Projects that include new housing units that will help with City reach its
regional housing needs allocation (RHNA)
N/A
PROJECT/GOAL 2:
Assist the City as it considers modifications to Objective Standards; Provide feedback based on research from projects as they go through the
objective standards ministerial processes. Suggest ways to better address different housing typology.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW /
COUNCIL-APPROVED
Streamline the objective standard review
process and ensure that projects using
the streamlined review process/objective
standards conform to the City’s
Comprehensive Plan, Goals and Policies,
including its high-quality design standards
Provide high level modifications to
objective standards to Council by
the end of 2024; If directed by
Council, work with staff to propose
specific code language for Council
adopted by the end of FY 2025
Additional staff at Planning so that the
quality and completeness of the work is
maintained.
Council Approval No
HIGH
PRIORITY
LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
In order of priority:•Modifications to address objective standards (18.24) based on review of
several projects using the standards•Modifications to address townhome projects based on the feedback from
the ARB Ad Hoc Committee on townhomes
•Modifications to SB 9 objective standards No
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PROJECT/GOAL 3:
Discuss specific Coordinated Area Plans that the ARB would recommend exploring/implement; If the City Council directs the preparation of those
plans to staff, provide comments on those Coordinated Area Plans
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW /
COUNCIL-APPROVED
This project would enhance implementation
of the City's Comprehensive Plan
On-going Planning staff to help research policies and
programs; coordination with long range
planning section staff.
Increased adherence to
Comprehensive Plan policies
Yes
HIGH
PRIORITY
LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
•Coordinated Area Plan for San Antonio area•Downtown Housing Plan •California Avenue
•Encina Avenue No
PROJECT/GOAL 4:Provide feedback to staff and Council on the creation of new guidelines, ordinances, and/or streetscape, including but not limited to upcoming roof terraces, bird safe glazing and dark sky lighting regulations, parklets design, and streetscape designs.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW /
COUNCIL-APPROVED
The ARB has unique feedback to provide
as a stakeholder as they have interest in
approving the aesthetic environment of
the City while also understanding
constraints that architects/developers
may come across when implementing
standards being considered
Anticipated to return to the Board in
spring/summer 2024
Staff time Council Approval Yes
HIGH
PRIORITY
LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
•Roof Terraces•Bird safe glazing / dark skys•Riparian setbacks
•Monitor parklet and streetscape design No
PROJECT/GOAL 5:
Improve Coordination between the Architectural Review Board and other boards, commissions and Council.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW /
COUNCIL-APPROVED
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•Improved coordination between
boards/commissions and
council to get feedback from
colleagues on other board
•More coordinated feedback
from the City for developers
On-going Staff time •Staff provide summary reports
from PTC, ARB, and HRB
meetings promptly following each
meeting
•Take direct feedback from the
ARB on reviewed projects up for
Council approval. The ARB can
appoint a member to represent the
board directly to the Council
No
HIGH
PRIORITY
LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
•Create liaisons between boards/commissions No
Architectural Review Board of the City of Palo Alto
Annual Report of Prior Year Accomplishments and ARB Recommendations for Fiscal Year 2025
Following is a review of the ARB’s accomplishments over the past year and the Board’s recommendations to Council regarding areas of work that should be prioritized
in next fiscal year and opportunities for better coordination.
1.Application Review. The ARB takes prides in its collaborative process of review, where members meld their individual opinions and experience into one
democratic summary that improves proposed projects and therefore the quality of the Palo Alto built environment. This past year, the ARB reviewed
approximately 20 projects including two major public projects, multi-family housing projects with inclusionary below market rate units, and commercial projects
as well as larger retail modifications in Stanford Shopping Center, meeting Goal 1 of the 2024 annual work plan. Our review and oversight of the following
projects has made a real and significant difference. Below are renderings of some of these projects showing the initial proposal and final design.
Address/project Building type
3001 El Camino Real Affordable Housing
3200 Park Boulevard Development Agreement
420 Acacia Ave Housing (with inclusionary units)
739 Sutter Avenue Housing (with inclusionary units)
3600 Middlefield Road Fire Station
180 El Camino Real Arhaus Facade
180 El Camino Real Sushi Roku Facade
180 El Camino Real Restoration Hardware Facade
123 Sherman Avenue Office
2501 Embarcadero Advanced Water Purification System
800 San Antonio Road Mixed Use (Office and retail with inclusionary units)
SB 9 Objective Standards Review Ordinance/Plan
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In addition, a number of projects came in as a preliminary review to obtain early feedback from the ARB. The ARB’s early review of these projects and
boardmember feedback prior to formal application will help to incorporate key programming modifications and design changes in the early stage of
development, helping to streamline the formal application. These included 640 Waverley Street, 616 Ramona Street, 1066 East Meadow Drive, and 70 Encina
Avenue.
•The ARB provided valuable feedback to assist Council with respect to updating SB 9 standards. They also provided a comprehensive review and made
recommendations on updates to the objective standards to better address townhome style designs. This work was consistent with Goal 2 of the fiscal year 2024
work plan.
•The ARB provided valuable feedback to assist Council with respect to Preapproved Parklets Design. Although not explicitly identified in the work plan, this work
was consistent with Goal 2 of the fiscal year 2024 work plan.
•The ARB provided valuable feedback to assist Council with respect to the Dark Skies and Bird Safe Glazing Ordinance as well as the North Ventura Coordinated
Area Plan consistent with Goal 3 of the fiscal year 2024 work plan. Additional work on this effort is expected in the next few months to further assist with these
efforts prior to a final Council decision.
Recommendations
PAMC Section 2.21.030 directs the Architectural Review Board to report annually our “concerns… with respect to the city’s plans, policies, ordinances and procedures as
these affect the projects which the board reviews.” Our reviews are site specific – we look at individual development proposals, not broad policies. At the same time,
we are directed to look at each project in both its physical and regulatory context – how it will enhance its neighborhood (or not) and how it will implement the City’s
polices, from the Comprehensive Plan to the various design guidelines the City uses. Because we look at many projects each year, and because many board members
have years of experience in Palo Alto, patterns emerge and specific areas of concern have been identified. Our comments this year are centered around the increasing
importance of housing projects to the city.
2. Objective Design Standard Refinements. In our continuing response to recently enacted state legislation, Palo Alto previously adopted objective design review
standards for housing projects, effectively eliminating architectural review on residential and mixed-use projects where objective standards can be met in order
to streamline review of those applications.
Several residential projects over the past year were townhouse type developments (3200 Park Boulevard, 739 Sutter Avenue, 420 Acacia). In our review, it was
noted that some of the current standards focused more on larger multi-family buildings. Therefore, some aspects of townhouse style design were not fully
addressed/accommodated for in the standards. Through an Ad Hoc committee we studied many local townhouse developments and have provided the
planning department with recommendations to modify the Objective Design Standards to address townhome designs as well as larger multi-family designs.
The ARB recommends that refinements be made to the objective standards based on implementation of the standards for a series of projects as well as with
the recommendations from the ARB regarding modifications for townhome designs.
3. Coordinated Area Plans to encourage housing development and better planning
•San Antonio Avenue area. The San Antonio Avenue area is experiencing increasing residential development but our zoning regulations for the area are
outdated and focused on commercial development, resulting in applicant uncertainty and long entitlement processes. The existing one-story light industrial
and commercial buildings will be substantially replaced in the coming decade. A coordinated area plan will allow us to consider larger issues such as
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transportation, neighborhood parks, city services, pedestrian/bicycle pathways, and integration with nearby developments in Mountain View as this area
transforms.
•Downtown. To increase housing, the downtown area needs revised standards to accommodate redevelopment of parking lots as to encourage housing
additions while maintaining the vibrancy of the downtown area and its pedestrian friendly streetscape.
•California Avenue area. With State requirements as outlined in AB 2097 and Builder’s Remedy, the California Avenue area will experience more
development then in the past. This area should have a coordinated area plan to better scope future development.
•Encina Avenue area. The Encina Avenue area, between El Camino and the railroad is an excellent location for higher density housing. However, the adjacent
Town and County shopping center, a low lying and historically significant facility, must be protected. Parking considerations are also paramount in this area.
A coordinated area plan offers an efficient path towards increased density while protecting a much loved shopping area.
4. Bird safe glazing and dark sky regulations. The ARB should provide feedback to the planning staff, PTC and Council regarding upcoming bird safe glazing and
dark sky lighting regulations. The ARB has observed an increased use of roof terraces to meet open space requirements in multi-family projects. These roof
terraces can be limited by height requirements and privacy concerns.
5. City Council/Planning Commission communication. The Architecture Review Board has very little formal interaction with the City Council, the Planning
Commission and the Historic Resources Board. Board members are forced to act on individual initiative to gain input from council members and other
commissioners. Joint meetings with full boards are rarely productive; yet uncoordinated serial meetings leave commissioners unaware of feedback from
colleagues on other boards. Applicants often feel that they are ‘running a gauntlet’ of approvals rather than facing a coordinated review.
•Request staff to provide summary reports from PTC, ARB and HRB meetings promptly following each meeting.
•Take direct feedback from the ARB on reviewed projects up for council approval where Council approval is required. The ARB can appoint a member
to represent the board directly to the council.
•Request staff to schedule joint preliminary discussions between the ARB, PTC and HRB chairs/vice-chairs on projects of common interest. These
‘preliminary meetings’ would not be to review specifics of a project; rather they would serve to coordinate the review process between boards and
planning staff.
•Appoint HRB, PTC and Council liaisons to the ARB to facilitate open communication between boards and commissions and city council. ARB liaisons
will provide a clear channel for passing information between reviewing bodies, enabling all board and commission and council members, as well as
the general public, direct access to relevant information on a project-by-project basis.
Below are Renderings of approved projects from Initial proposal to Final Design from the list of reviewed projects. A summary of key modifications that
were made to the design based on ARB feedback is also included:
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739 Sutter Avenue - Initial Proposal 739 Sutter - Final Design
- Private outdoor balconies for residents were increased to two levels on Sutter side but removed the roof deck
- Balconies facing single family residences were improved to maintain privacy for single family residences
- Massing around building corners were greatly improved
3001 Camino Real - Initial Proposal 3001 El Camino Real - Final Design
- Improved the central building circulation to make the site more useable and to facilitate the applicant’s building code compliance.
- Recommended modification to the El Camino Real façade articulation to create greater visibility onto the street from the El Camino Real facing uses.
- Recommended design modifications that allowed for more visibility into the community room from Acacia to provide a more pedestrian-friendly façade
along that street frontage.
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123 Sherman Avenue - Initial Proposal 123 Sherman Avenue - Final Design
-The ARB focused on improving the entrance to and design of the first-floor commercial space at the corner to ensure the viability of a future tenant and to
create interest at the corner
-A focus on the detail and use of the full height decorative panels on portions of the perimeter of the upper floor office levels.
-Increased vegetation planting
-Revisions to the plans to ensure privacy of nearby residential uses and reduce light intrusion from this building into their units.
3200 Park Boulevard- Initial Proposal 3200 Park Boulevard - Final Design
-Increased the widths of the pedestrian paseos to increase usability and reduce privacy impacts both through building setbacks and landscaping
-recommended modifications to design, materials and color to increase the variability across different buildings, provide variation in height across the longer
facades, and to provide interest on the end units
-Simplified the forms along the southern façade of the cannery building, reducing design changes that detracted from the historic character of the building,
particularly with respect to the windows below the monitor roof
-Refined the color variations for the parking garage to help further break down the scale of the garage and brought down the height of the garage to reduce
impacts on neighboring single-family residents and maintain the stepped height of the cannery, which relates back to its historic use with loading docks at the
rear of the building
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180 El Camino Arhaus- Initial Proposal 180 El Camino Real Arhaus - Final Design
-The initial design was well received; however, the applicant returned later to propose modifications based on tenant preferences. The ARB’s initial
recommendations, which were also incorporated into the final design, included minor revisions to the materials, to emphasize the entrance design, and to
request additional details regarding the bicycle parking as it relates to this site and the overall facility
180 El Camino Restoration Hardware- Initial Proposal 180 El Camino Real Restoration Hardware- Final Design
-Although the initial design was generally well received as a clean, light design, the ARB recommended minor modifications to make the white less glaring and
more toned down. In particular, the ARB requested that metal accents to be a deeper hue to create more interest, depth, and warmth, recommended keeping
green walls that were planned to be removed, and provided input to refine small details such as the lighting
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180 El Camino Sushi Roku- Initial Proposal 180 El Camino Real Sushi Roku - Final Design
-Sushi Roku came to the ARB with a comprehensive design, steeped in the culture and rich in texture. The ARB had some questions regarding maintenance and
detailing of exterior materials, but generally approved the design as proposed
___________________________________
800 San Antonio Road- Initial Proposal 800 San Antonio Road - Final Design
- Building above grades were redesigned to avoid encroaching into setbacks
- Main entrance volume expressed appropriately on the street with material and form
- Improved trash pick-up logistics
- Improved courtyard function and circulation
- Improved internal circulation with widening hallways at back elevator
- Provided planting soil depth above top of basement for ground floor softscape at base of building
- (second ad hoc committee meeting pending)
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2501 Embarcadero Road- Initial Proposal 2501 Embarcadero Road - Final Design
- Colors muted to align with Baylands guidelines
- Light pollution shielded from all sides using perforated metal below the roof
- Color temperature of the lighting lowered, while maintaining high light levels for worker safety
- Section of chain-link fence removed and replaced with board formed concrete to screen tank better from the street
420 Acacia Avenue- Initial Proposal 420 Acacia Avenue- Final Design
- Overall, the project was well received as proposed. The ARB recommended minor improvements to provide better pedestrian circulation, clarify details
of the rooftop open space, and ensure privacy between those spaces as well as for adjacent uses.
- Refined the details of how the private street relates to the neighboring parking facility.
Prior Year Accomplishments
During the work plan period the HRB held 14 public meetings, met the objectives in the 'ongoing' goals 1 and 2 of the plan, completed goal 3 of the plan (providing recommendations on nominations of properties previously found eligible for the National and State historic registers to the City's local
historic inventory, unless property owners submitted objections to listing; known as the 2023 Historic Reconnaissance Survey), and many objectives set forth in goal 4 of the plan. The staff continued to implement policy L7.2 as an ongoing activity, and conducted three evening community meetings
over the plan's term, to further encourage community participation.
Historic Resources Board
Staff Liaison: Steven Switzer, Historic Preservation Planner
Lead Department: Planning and Development Services
About the Commission
The HRB is now five members, effective July 4, 2024. Four candidates are set for August 2024 interviews, for two positions. The City is a Certified Local Government (CLG) responsible for historic preservation - to identify, evaluate, register, and preserve historic properties within its jurisdictions
and promote the integration of local preservation interests and concerns into local planning and decision-making processes. Staff prepares an annual report of the activities of the Certified Local Government each spring for the prior year and submits these to the State Office of Historic Preservation.
This HRB Work Plan covers July 2024 - July 2025. HRB member terms are for 3 years and are staggered per PAMC Section 2.27.020. For more information please visit https://www.cityofpaloalto.org/City-Hall/Boards-Commissions/Historic-Resources-Board. The Department webpages are a
wealth of information, go to: https://www.cityofpaloalto.org/Departments/Planning-Development-Services/Historic-Preservation
2024-2025 Workplan Overview
Mission Statement
Per Palo Alto Municipal Code Chapter 2.27 Historic Resources Board, Section 2.27.040 Duties, HRB purview is:(a) Render advice and guidance to a property owner upon the owner's application for alteration of any historic single-family or duplex building in the downtown area and any such building
designated as significant elsewhere in the city (b) Inform the ARB of the historical and/or architectural significance of historic commercial and multiple-family structures in the downtown area and any such buildings designated as
significant elsewhere in the City that are under review by the ARB. Submit recommendations to the ARB regarding proposed exterior alterations of such historic structures (c) Recommend to the Council the designation of additional buildings and districts as historic. Research available information and add historical information to the inventory sheets of historic structures/sites. This inventory is maintained in the department of planning and development services.
(d) Perform such other functions as may be delegated from time to time to the HRB by the City Council.
Current Commissioners Alisa Eagleston-Cieslewicz (chair), Samantha Rohman (vice chair), Christian Pease, and Caroline Willis, Margaret Wimmer or Mike Makinen (until
two successors are appointed)
Date approved by HRB 4/11/2024 (Amended 8/8/2024)
TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED
Subject to Council direction, to begin in the
second quarter
City Council direction and accommodation
in the PDS department workplan would be needed. HRB subcommittee and staff of
planning and city attorney departments to
prepare draft amendments for Council review and adoption
Well-written ordinance language that assists the public's understanding and
calms the fears of property owners
about governmental overreach
Council may provide
direction to modify PAMC 16.49; CLG
cities maintain historic
preservation ordinances.
COUNCIL-DIRECTEDPOLICY UPDATE
Council may provide direction to modify PAMC 16.49; CLG
cities maintain historic preservation
ordinances
Historic Resources Board
PROJECT/GOAL 1:
BENEFICIAL IMPACTS
Limited modification to PAMC 16.49, historic preservation, providing clarifications regarding the HRB’s role. The HRB could discuss language
providing clarifications of its role with respect to three potential topics: (a) the nomination process, (b) the effect of HRB recommendations regarding
exterior modifications to residential historic resources, and (c) category changes (upgrades, downgrades, removals)
Staff Liaison: Steven Switzer, Historical Preservation Planner
Lead Department: Planning and Development Services
PURPOSE STATEMENT:
The Board/Commission's goals and purposes (purview) are set in Palo Alto Municipal Code Chapter 2.27 Historic Resources Board, Section 2.27.040 Duties. These duties include reviewing alterations to historic resources and providing recommendations on nominations to the local historic resources
inventory. The City's historic program includes the implementation of Comprehensive Plan policies on an ongoing basis including Policy L7.2 (preparation
of historic evaluations to determine eligibility for the California Register of Historical Resources and associated tracking), Policy L7.1.1 (recommend eligible resources to the local inventory), and Policy L7.1.2: Reassess Historic Preservation Ordinance.
HIGH PRIORITY
Priority is high to enable greater understanding of the HRB's role and address property owners' concerns with respect to Goal items (a) and (b)
LOWER PRIORITY
Lower priority: Goal item (c) - listed historic resources placed on the City's
inventory in the late 1970s and 1980s have not been reviewed to determine whether any modifications reduce critical aspects of integrity and drop or lower the properties'
local historic resource category.
2024-2025 Workplan
The benefits are providing clarification of the HRB's role for the public
TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED
Goal 2 to begin during plan quarter 1 and continue through quarter 2 (October -
December)
Staff of PDS would be tasked as well as an HRB ad hoc committee to make progress.
Website contains links to information resources and videos, to assist property
owners, staff, and others.
N/A
COUNCIL-DIRECTEDPOLICY UPDATE
N/A
TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED
Subject to Council direction/ resource
allocation and to begin in fourth quarter
Budget for and assistance from qualified consultant to assess conditions of
inventory properties listed prior to April 22, 2024
Data on conditions of buildings placed
on the local inventory prior to April 22,
2024
No
COUNCIL-DIRECTED
POLICY UPDATE
Determining conditions of existing inventory properties (listed prior to April 22, 2024) would allow better clarity.
HIGH PRIORITY LOWER PRIORITY
HIGH PRIORITY LOWER PRIORITY
Items (c) and (d)
PROJECT/GOAL 2:
BENEFICIAL IMPACTS
Education and Creating New User-Friendly Resources/Communication Regarding Historic Preservation. (a) find new ways to promote
preservation, including use of the existing zoning code incentives and State historic building code (b) improve upon communication types to provide the
community accessible information, including the use of videos (linked to the City’s and State’s webpages) to help property owners understand the local and State preservation incentives and codes, (c) continue to provide updates to the historic review process bulletin as needed to communicate CEQA
requirements related to PAMC 16.49 and listed historic resources, and (d) enable the HRB staff liaison(s), the City’s historic preservation consultant, and Chief Building Official to implement training providing an ongoing opportunity for HRB members, staff, and the community to gain working knowledge as
to the use of the State’s historic building code
PROJECT/GOAL 3:Conduct a survey of the local inventory resources listed prior to the 2023 Historic Reconnaissance Survey, to determine historic conditions. If
Council directs a survey update, that work would require resources and may extend into the next year work plan.
BENEFICIAL IMPACTS
The benefits would be to improve
preservation in Palo Alto and clarity for owners of historic properties.
Item (a) a table of existing zoning code incentives and another table of historic building code provisions and Item (b) improvements to types of communications used to promote
historic preservation.
No
TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED
Goal 2 to begin during plan quarter 2 (item
a) and subject to Council direction, continue through quarter 4 (April - June
2025, items b and c)
PDS staff and CAO staff. City Council direction and accommodation in the PDS department workplan would be needed.
More historic properties are preserved
for future enjoyment of the owners and community, due to the additional
incentives.
Council may provide direction to modify PAMC title 18.
COUNCIL-DIRECTED
POLICY UPDATE
N/A
TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED
Item a is to gather ideas for new incentives in the zoning code to add to a table of existing incentives in the zoning code.Subject to Council direction, items b and c would follow item a.
Properties that have been demolished remove from local inventory Properties that have lost integrity over time that may need a category change
Benefit will be for all property owners who do
not currently see any benefit to listing their
property on the City's historic inventory
HIGH PRIORITY LOWER PRIORITY
PROJECT/GOAL 5:Establish a Historical Preservation Award Program. (a) discuss and determine the selection criteria for eligible projects and/or properties; (b) discuss and determine frequency of awards (e.g., annual, bi-annual, 5-year cycle, etc.); (c) select projects and/or properties to award; (d) conduct an award
ceremony and present historic preservation awards.
BENEFICIAL IMPACTS
PROJECT/GOAL 4:
Additional preservation incentives (a) discuss and recommend additional zoning code incentives to continue the community engagement process that began with the 2023 reconnaissance survey/ inventory update; (b) represent the HRB’s interests during public hearings, or participate in joint meetings
with the Planning and Transportation Commission and City Council, to review any proposed zoning code modifications incentivizing historic preservation incentives; (c) outreach to the community after adoption of any adopted new incentives.
BENEFICIAL IMPACTS
Goal 5 to begin during plan quarter 1 (item a) and continue through quarter 4 (April -
June 2025, items b and c)
Staff of PDS would be tasked as well as an
HRB ad hoc committee to make progress.
Establish historic preservation award selection criteria and frequency of
awards by end of 24-25 Fiscal Year.
Comprehensive Plan
Policy L-7.6
COUNCIL-DIRECTEDPOLICY UPDATE
No
A HRB historical preservation award program would express appreciation for the
efforts to preserve and protect Palo Alto’s
culturally, historically, and architecturally significant places that create a vibrant and
sustainable community that fully reflects Palo Alto’s diverse past.
HIGH PRIORITY LOWER PRIORITY
Item (a) discuss and determine the selection criteria for eligible projects and/or
properties and establish award frequency, and Item (b) discuss and determine award frequency (e.g., annual, bi-annual, 5-year cycle, etc.)Items (c) and (d)
Human Relations Commission
2024-2025 Workplan
Staff Liaison: Minka van der Zwaag, Human Services Manager
Lead Department: Community Services
About the Commission
This workplan covers portions of Fiscal Year 2024 and 2025 (May 2024 – April 2025) for the Human Relations Commission
(HRC). The Commission is composed of 7 members who are residents of Palo Alto. Terms are for 3 years. See Palo Alto
Municipal Code (PAMC) Sections 2.16 and 2.22. For more information about the HRC please visit our webpage at
http://www.cityofpaloalto.org/gov/boards/hrc
Current Commissioners
•Adriana Eberle (Chair)
•Michelle Kraus (Vice Chair)
• Don Barr
• Katie Causey
• Amy Hsieh
•Mary Kate Stimmler
• Kaloma Smith
Mission Statement
HRC Mission: To promote the just and fair treatment of all people in Palo Alto, particularly our most vulnerable populations. By
promoting awareness of issues and enabling conversations that enhance inclusion, the HRC strives to create a community where
civility, respect and responsible actions are the norm.
HRC Jurisdiction: Muni Code 2.22.050
(a)The Human Relations Commission has the discretion to act with respect to any human relations matter when the commission
finds that any person or group does not benefit fully from public or private opportunities or resources in the community or is
unfairly or differently treated due to factors of concern to the commission.
(1)Public or private opportunities or resources in the community include, but are not limited to, those associated with
ownership and rental of housing, employment, education and governmental services and benefits.
(2) Factors of concern to the commission include, but are not limited to, socioeconomic class or status, physical condition or
handicap, married or unmarried state, emotional condition, intellectual ability, age, sex, sexual preference, gender identity, race,
cultural characteristics, ethnic background, ancestry, citizenship, and religious, conscientious or philosophical belief.
(b)The commission shall conduct such studies and undertake such responsibilities as the council may direct.
Prior Year
Accomplishments
Goal #1 – Core Responsibilities: Reviewed and made funding recommendations to Council for 22 two-year Human Services
Resource Allocation Process (HSRAP) grants totaling $896,035 to fund critical needs in the community for FY 2024-25 (March
and April 2023). A subcommittee of HRC commissioners and city staff served as the review committee for the Emerging Needs
Fund. In 2023, a total of 6 grants totaling $44,000 was approved (January, March, June, September 2023). Reviewed and made
funding recommendations to the Finance Committee for 9 grants totaling $488,000 as part of the Community Development Block
Grant (CDBG) Funding program for Fiscal Year 2023-24 (February 2023).
Goal #2 – Inclusion & Belonging: Conducted a survey of the lived experience of Asian American, Native Hawaiian, and Pacific
Islander (AANHPI) community members in Palo Alto in response to the Council’s referral to research the lived experience of
AANHPI communities (April 2023). Approved motion to forward the AANHPI survey results and a report to City Council (March
2024). Approval of HRC support of Multi Faith Peace Picnic and Prayer Services on September 11, 2023, on King Plaza (August
2023). Conducted a community listening session on Local Muslim, Palestinian, and Arab Experiences in the Face of Rising
Islamophobia and Anti-Arab Hate (December 2023). Conducted a community listening session on Local Jewish Experiences in
the Face of Rising Antisemitism (January 2024).
Goal #3 - Public Safety: Approved recommendations to City Council for actions based on the recommendations made by the
public at the Community Listening Sessions on local experiences of Islamophobia and Anti-Semitism (March 2024).
Goal #4 – Climate Change: Presentation of the draft Frontline Communities Report, a report on the impact of climate on
vulnerable communities in Palo Alto, by the Palo Alto Student Climate Coalition (August 2023).
Goal #5 – Learning Sessions: Hosted an Older Adults Learning Series: Presentation of the results from the Avenidas’
Community Assessment Survey of Older Adults (CASOA) by the Avenidas CEO. (September 2023). Presentations by Alta
Housing, La Comida, Lytton Gardens, Oshman Jewish Community Center, Second Harvest Food Bank, and Social Services
Agency of Santa Clara County (October 2023).
Goal #6 - Emerging Needs: Additional recommendations passed in response to the City Council referral to the Commission on
ways to improve implementation of current City renter protections (February and April 2023). Conducted a public hearing on the
Recommendation of the Adoption of a Draft Ordinance Amending Palo Alto Municipal Code (PAMC) to Add Rental Registry
Program (RRP) Ordinance. Approved to accept the basic framework of the RRP as presented by staff with outstanding issues
needing to be addressed (May 2023).
PROJECT/GOAL 1:
Core Responsibilities
Funding Programs - Human Services Resource Allocation Process (HSRAP), Community Development Block Grant (CDBG) and Emerging Needs Fund. Continue to review and give input to funding decisions. Priority during this workplan cycle includes assisting staff with the HSRAP application process for the FY26 funding cycle
and reviewing the Human Needs Assessment prepared by RDA Consulting. The Needs Assessment assess the current human service needs of the Palo Alto
community, the role of the program, the goals of the program, and how program impact is measured.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW /
COUNCIL-APPROVED
The funding programs provide human
services organizations with essential
monetary support to serve vulnerable
and underserved residents of Palo
Alto.
Ongoing Adhoc HRC subcommittee and staff time
for the funding decisions.
Moderate level of staff and adhoc
subcommittee time.
Results of Human Services Needs
Assessment will provide the HRC, staff
and Council with updated and vital
information on current human needs in
the community, concrete suggestions for
changes/additions to the HSRAP priority
of needs, application and/or review
process, and increased ways in which to
measure the effectiveness of the City’s
funding investment in Human Services
organizations.
N/A
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
Continue to provide funding recommendations for HSRAP, CDBG and the Emerging
Needs Fund as needed.
N/A
PROJECT/GOAL 2:
Inclusion and Belonging
(I&B)
Inclusion & Belonging - Explore ways in which the Commission can continue to positively affect the sense of inclusion and belonging in the community. Projects
include: • Conduct Listening Session with local faith leaders to better understand their needs and the communities they serve. • Revisit issues raised and recommendations from panelists at the 2023 Senior Learning Sessions and identify next steps. • Continue the work done to create connections and learn about the lived experiences of community members, such as the AANHPI, MENA, and Jewish
communities.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW /
COUNCIL-APPROVED
All individuals who live, work or
worship in Palo Alto have the right to
feel included and valued as members
of the community.
Summer-Fall 2024 Adhoc HRC subcommittee and staff time
Moderate level of staff and adhoc
subcommittee time.
N/A
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
Conduct Listening Session with local faith leaders to better understand their needs and
the communities they serve.
Revisit issues raised and recommendations from panelists at the 2023 Senior Learning
Sessions and identify next steps.
Continue the work done to create connections and learn about the lived experiences of
community members, such as the AANHPI, MENA, and Jewish communities.
N/A
PROJECT/GOAL 3:
Public Safety (PS)
Public Safety - Explore and implement avenues to decrease incidences of crimes in the community. • Convene a community meeting in 2024 to discuss hate crimes with representatives of law enforcement, city leadership, and experts in the field.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW /
COUNCIL-APPROVED
All individuals who live, work or worship
in Palo Alto have the right to do so
without fear of verbal or physical abuse
or attack.
Summer-Fall 2024 Adhoc subcommittee and staff time. Space
and marketing for educational
programming.
Moderate level of staff and adhoc
subcommittee time.
Measures may include: How many
people attend educational programming,
specific actions taken by members of the
public to combat hate crimes, and the
increased reporting of hate crimes.
N/A
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
Convene a community meeting in 2024 to discuss hate crimes with representatives of law
enforcement, city leadership, and experts in the field.
N/A
PROJECT/GOAL 4:
Public Health (PH)
Public Health – Support current efforts to address youth mental health issues in the community. • Request that a member of the HRC serve on the Mayor’s mental health task force and/or explore ways in which the HRC can partner with high school
groups working on mental health issues.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW /
COUNCIL-APPROVED
Goal coincides with the Council Goal of
“Community Health, Safety, Wellness &
Belonging”
Member of HRC serves on Mayor’s Task
force and provides updates to the full
commission that may lead to other actions
by the Commission.
Low Level of Staff time
N/A
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
As the Mayor’s Youth Mental Health Task Force has already been meeting, it is a high priority to request participations by a member of the HRC. N/A
PROJECT/GOAL 5:
Housing, Economic Justice
and Development (HEJD)
Housing, Economic Justice and Development - • Identify ways in which HRC can provide assistance to support programs for unhoused community members (including RV dwellers).
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW /
COUNCIL-APPROVED
Providing active HRC participation in
actions to positively affect the lives of
unhoused members of the community.
During the term covered by this workplan Staff and HRC commissioner time
Lower level of staff and adhoc
subcommittee time.
N/A
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
Continued participation by HRC members on a local RV Dweller concerns committee, especially in light of looking for solutions to the loss of parking on El Camino Real and it’s affect on RV dwellers.
Other items to be determined during the year. N/A
PROJECT/GOAL 6:
Climate Change (CC)
Climate Change - Explore ways in which climate change may disproportionately affect specific populations in the community.
• Engage with the Palo Alto Student Climate Coalition and the newly formed Youth Advisory Board (a formal City advisory board).
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW /
COUNCIL-APPROVED
Climate change is a priority for the State
of California and the City of Palo Alto.
Climate awareness and changes in
habits help everyone thrive and special
attention should be paid to vulnerable
populations.
Summer-Fall 2024 Yet to be determined based on outcome of
Learning Sessions listed under Goal #7.
Adhoc subcommittee and staff time.
N/A
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
Determine possible roll for a representative of the HRC to play with the newly formed
Youth Advisory Board (a formal City advisory board).
N/A
PROJECT/GOAL 7:
Learning Sessions
Learning Sessions - Engage in learning sessions to gain more understanding on the following topics before proceeding with any HRC action: • Research and identify housing programs that could best address equity and access needs in the community (cross sectional senior, families, low income.) (HEJD) • Availability and affordability of child care programs in the community (HEJD) • Explore ways in which Utility costs affect low-income members of the community and current city programs/services that provide assistance. (HEJD)
• Research and identify housing programs that could best address equity and access needs in the community (cross sectional senior, families, low
income.) (HEJD)
• Better understand the demographics of city staff and commission to understand if there are underrepresented groups. (I&B)
• Better understanding of the City’s “Safe Streets for All” safety action plan (PH) • Examine the post COVID impact on the community, including housing as part of healthcare; inflation/unemployment/effects of AI. (PH)
• Better understand the city’s response to respite/shelter needs of the unhoused during extreme weather events. (CC)
• Presentation on the City’s Plan to positively affect climate change with an eye to understanding how it takes the needs of vulnerable populations into
consideration. (CC)
BENEFICIAL IMPACTS TIMELINE RESOURCES
NEEDED
MEASURE OF
SUCCESS
STATE MANDATED / LOCAL
LAW / COUNCIL-
APPROVED
Learning sessions are utilized by the
HRC to explore an issue with the help
of subject matter experts in order to 1)
Become informed on the topic(s); 2)
Explore whether there is a role for the
HRC in addressing/recommending any
action.
During the term covered by this
workplan
Staff and HRC commissioner time
Lower level of staff and adhoc
subcommittee time.
HRC discussions, deliberations,
actions and recommendation are all
well served by the review of
information presented by subject
matter experts.
N/A
HIGH
PRIORITY
LOWER
PRIORITY
COUNCIL-DIRECTED
POLICY UPDATE
Priority level of the individual Learning Sessions will be determined by the HRC. N/A
PROJECT/GOAL 7:
Exploratory
Exploratory –Adhoc subcommittee to explore topics raised below at the Workplan retreat to further coalesce thinking before agendizing as a Learning Session.
• The financial hardship for many to live in the community as the income needed to afford living in Palo Alto is untenable. (HEJD) • LGBTQI+/Pride events and recognition (I&B)
• Create a grassroots effort to reengage vulnerable, underserved, minority community members in public meetings. Review/improve media and
marketing outreach for the HRC. (I&B)
BENEFICIAL IMPACTS TIMELINE RESOURCES
NEEDED
MEASURE OF
SUCCESS
STATE MANDATED / LOCAL
LAW / COUNCIL-
APPROVED
Fall-Winter Adhoc subcommittee and staff time. N/A
HIGH
PRIORITY
LOWER
PRIORITY
COUNCIL-DIRECTED
POLICY UPDATE
Lower Priority N/A
PROJECT/GOAL 8:
Emerging Issues
Emerging Issues - The HRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for approval. The Commission will also be responsive to future referrals by the Council.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW /
COUNCIL-APPROVED
The HRC has the discretion to act with
respect to any human relations matter when
the commission finds that any person or
group does not benefit fully from public or
private opportunities or resources in the
community, or is unfairly or differently treated
due to factors of concern to the
commission.
Ongoing TBD TBD N/A
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
Lower priority N/A
Planning and Transportation Commission (PTC)
2024-25 Workplan and 2023 -24 Workplan Overview
Staff Liaison: Amy French, Chief Planning Official, Planning and Development Services (PDS)
Lead Department: Planning and Development Services (PDS); Office of Transportation (OOT)
Date reviewed by PTC April 24, 2024
About the Commission The seven-member Planning & Transportation Commission adopted its 2023-24 work plan on April 26, 2023. The members and chairs are listed below. Members serve 4-year terms. See
Planning & Transportation Commission (PTC) webpage link: http://www.cityofpaloalto.org/gov/boards/ptc/default.asp
Current Commissioners • Doria Summa (Chair)
• Bryna Chang (Vice Chair)
• Bart Hechtman
• Keith Reckdahl
• Carolyn Templeton
• Allen Akin
• George Lu Mission Statement
The Planning & Transportation Commission advises the City Council, Planning Director, and Chief Transportation Official on land use and transportation matters, including the Comprehensive Plan,
zoning, transportation programs, and related matters. The Commission's primary responsibilities include:
• Preparing and making recommendations to the City Council on the City's Comprehensive Plan and applying the Comprehensive Plan to proposed development, public facilities, and
transportation in Palo Alto
• Considering and making recommendations to the City Council on zoning map and zoning ordinance changes; any changes to Title 18 of the Palo Alto Municipal Code must be reviewed
by the PTC and the City Council
• Reviewing and making recommendations to the City Council on subdivisions and Site and Design Reviews, on appeals on variances and use permits
• Considering other policies and programs affecting development and land use in Palo Alto for final City Council action
• Reviewing and making recommendations on individual projects as described in the Municipal Code, and Open Space development;
• Reviewing and making recommendations to the City Council on transportation, parking, and other related mobility issues
• Ensuring robust community engagement and dialogue regarding planning, land use, and transportation and providing recommendations to the City Council regarding these matters and
incorporating the public discussion. The PTC hearings provide a forum for public comment and public interaction
Prior Year Accomplishments
https://www.cityofpaloalto.org/files/assets/public/v/1/agendas-minutes-reports/agendas-minutes/planning-and-transportation-commission/ptc-2023-2024-work-plan.pdf
The PTC recommended the revised Housing Element, ordinances, and development, provided feedback in study sessions, recommended policy direction, reviewed annual reports, completed goals and continued the ongoing goals.
Transportation Goal 1 Road Safety and Goal 9 BPTP: BPTP vision sessions (PTC, 4/29 CC), Safe Streets For All (PTC, 4/29 CC), El Camino Real bike lanes (PTC, 4/1 CC), traffic safety report reviews ongoing; Goal 2: Retail Recovery –
sessions, ad-hoc, report to Council; Goal 3 ongoing; Goal 4 met: NVCAP and Certified SEIR and zoning code amendment (5/8 PTC, 6/10 CC); Goal 5 HE revision (4/15 PTC/Council adoption) and HE ordinances for: Safe Parking,
Implementing HE Programs 1.1A, 1.1B (rezoning GM/ROLM), 1.3 (By-Right Housing on HE sites), Density Bonus law, HIP (6/12 PTC); Goal 6: State legislation implementation included SB9, AB2097 handouts and map; Goal 8: On
Demand Transit – PA Link launched; Goal 10 Car Free St. - CMO; Goal 11 RRP 11/23 ord. - met; Goal 12: Dark Sky/ Bird-safe Glass (5/29 PTC); Goal 13: Stream Corridor not met (target dates end of summer); Other ordinances
adopted in term: Electrification/Noise, Parklets, PHZs 800 San Antonio, 3265 ECR, 660 University; Projects reviewed: 575, 830 Los Trancos; 3200 Park/340 Portage, 2901 Middlefield; 4075 ECR, 2501 Embarcadero
Planning and Transportation Commission (PTC) 2024-2025 Workplan
Staff Liaison: Amy French, Chief Planning Official, Planning and Development Services (PDS)
Lead Departments: Planning and Development Services (PDS); Office of Transportation (OOT) PROJECT/GOAL 1: Safe Streets For All Safety Action Plan Review and support the adoption of the Safe Streets for All Safety Action Plan BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-
APPROVED
Opportunity to investigate an area
of considerable public concern.
Estimated adoption by the end of 2024 Fully funded by a FHWA grant Adoption of plan by Council No
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE Safety for pedestrians, cyclists, and motorists is important. Reducing and/or eliminating
injury and death resulting from collisions is an important priority for many residents. A public dialogue at the PTC is welcomed by those concerned members of the public.
The challenges in this area are addressed through existing committees and active
projects. The work continues regardless.
No
PROJECT/GOAL 2: Retail Ordinance Updates
Council is likely to direct PTC to amend Zoning Code after staff presents the Retail Study prepared by MBI, reviewed by the PTC with support from PTC ad hoc committee; the study included consideration of AB 2097 and outreach. This is a Council priority (objective 18 of EDT): “Present to Council recommendations for a citywide retail zoning strategy and receive direction for zoning ordinance implementation.”
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-
APPROVED
Overall, this project aims to ensure
a strong climate for retail
businesses in Palo Alto that can
allow residents to meet their daily needs and have a high quality of
life.
The high-level reviews of trends and best practices
in retail will be presented to Council June 10, 2024.
The PTC is likely to receive Council direction for Title 18
changes in the 2024-25 plan year.
Consultant work, staff oversight, and
meetings preparation, and participation
from the local retail community.
These interrelated projects may result in
the development of new ordinances
and/or broader policy recommendations
to the City Council.
Yes - Council assigned.
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
Any shifts in retail trends that will endure are occurring and can benefit from further and refined action by the City.
While this is an impactful body of work, the need to get it right and coordinate with
existing and new resources outweighs the need to quickly pursue the work. Yes
PROJECT/GOAL 3: Area Planning This goal carries forward the prior year goal for neighborhood planning approaches and overall effectiveness of various approaches to neighborhood planning. The staff and PTC will consider new neighborhoods that result from the 6th cycle Housing Element sites and demand for public facilities/services. For the Downtown Housing Plan, staff retained consultants and began outreach in April/May, with community assessment, community advisory group, and technical advisory group meetings, and formulation of goals and policies. For the San Antonio Road Area Plan the RFP will be released in summer 2024, and work with a consultant on the area plan can begin.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-
APPROVED
Development of preliminary schedule for new area plans would enable City Council to
provide direction
By December 2024 Staff time to research and prepare a staff
report to PTC and ARB
Successful conversation and possible identification of an approach (or
approaches) to guide the City's future.
No
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
Council directed work on a preliminary schedule It would be timely to hold study sessions after the Housing Element has been
certified
Yes
PROJECT/GOAL 4: Housing Program Implementation The PTC reviewed responses to HCD second-round comments with Council on April 15, 2024. PTC reviewed zone changes and Comp Plan amendments to achieve RHNA housing yields. Commence work on HE program implementation goals (see Council objectives list) for 2024-25: Program 3.4 Housing Incentive Program (including Program 3.4 E, Expand the El Camino Real Housing Focus Area at strategic locations on El Camino Real) to be completed by December 31, 2024, Program 6.5 Alternative Housing to be completed by June 2025. The PTC may also begin work on Program 3.7 (Objective Standards in SOFA) toward the goal of December 31, 2026 adoption.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-
APPROVED
Compliant housing element and programs to encourage housing development
PTC and Council reviewed on April 15th
submittal for HCD certification; targets for
Programs 3.4 and 6.5 fall within plan term.
Staff and consultant resources employed Implementation of programs by target
dates
Yes - State Mandated
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Housing Incentive Program SOFA objective standards Yes
PROJECT/GOAL 5: State Law Implementation – Laws with Prior Effective Dates (AB 2097, AB 2011, SB6) and any new 2024 Laws to Become Effective 2025
AB 2097, AB2011, SB6 Implementation and related policy considerations; includes development of policy considerations related to TDRs in Downtown and SOFA, parking district policies and in lieu parking fees, alternative parking facilities, loading zone, and ride-share passenger loading.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-
APPROVED
Provide clarity to property owners and potential developers.
Study session with PTC and Ordinance Recommendation during 2023-24 plan term Staff resources have been assigned. Adoption of ordinance amendments Yes - State
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE
Implementing state laws and discuss policy considerations N/A Possibly - direction in April
PROJECT/GOAL 6: Parking Programs
The PTC will receive an update regarding options for improving the City’s parking programs. This includes a Roadmap for Residential Parking Permit Program improvements and commercial parking improvements. Parking Data Portal - PTC will receive an update regarding parking availability data. The new license plate reader technology allows for regular collection and reporting of parking availability.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED
Improved parking operations. Ongoing.
Ongoing.
Feedback from PTC and continued engagement from the public. Yes
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE
The staff work behind the project continues; proposed updates help advance the work. Additionally, the public welcomes opportunities to engage w/the PTC on this topic. This project represents a large body of ongoing work to manage parking supply and parking policy.
Yes
PROJECT/GOAL 7: Bicycle and Ped Transportation Plan Update A citywide evaluation of the bicycle network and pedestrian network. The plan will identify opportunities to enhance and connect the network.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED
Updated bike/ped transportation plan Final plan update in 2025 Fully funded by a TDA3 grant Updated bike and ped plan No
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE
N/A Update is timely, but not mandated by any state laws. No
PROJECT/GOAL 8: Comprehensive Plan Policy Implementation. This includes Streamside Corridor changes in Title 18 and other Comp Plan policies that lead to Title 18 revisions.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED/LOCAL LAW/COUNCIL APPROVED Work through the relevant remaining
Comprehensive Plan policies and programs
to completion
Stream corridor ordinance July 31 PTC. Others TBD; Staff identifies these tasks in annual reports
Staff and consultant assistance – during a
year when staff resources will be focused on
implementation of the Housing Element
Adopted ordinances to amend Title 18 No
HIGH PRIORITY LOWER PRIORITY COUNCIL
Some of the programs and policies are higher priority Some of the programs and policies are lower priority Yes – Comprehensive Plan
October 21, 2024 www.cityofpaloalto.org
FY24/25 Work Plan Human Relations Commission City Council
Adriana Eberle, Chair, Human Relations Commission
2
Key Accomplishments – FY22/23
Older Adults Learning Series - Two-part series to better understand the needs of the
fastest growing section of our community
Voices of our Community Listening Sessions:
o Local Muslim and Arab Experiences in the face of rising Islamophobia and Anti-
Arab hate
o Local Jewish Experiences in the face of rising Anti-Semitism
Lived Experience of Asian American, Native Hawaiian, Pacific Islander Survey &
Report
Faith Community Listening Session
3
Work Plan Highlights – FY24/25
Goal #1 Funding Program –CDBG, HSRAP & Emerging Needs Fund
Goal #2 Inclusion & Belonging –Positively affecting a sense of inclusion and belonging in the community
Goal #3 Public Safety – Decreasing incidences of hate crimes
Goal #4 Public Health – Assessing the community pulse on health & safety
Goal #5 Housing, Economic Justice & Development – Equity and access to basic services in the community
Goal #6 Climate Change –Climate change and ways it may disproportionately affect vulnerable populations
Adriana Eberle
Chair, Human Relations Commission
October 21, 2024 www.cityofpaloalto.org
BOARDS & COMMISSION WORK PLANS
Planning & Development Services
Presenters: Kendra Rosenberg, ARB ChairAlisa Eagleston-Cieslewicz, HRB Chair
Bryna Chang, PTC Chair
153
•Reviewed approximately 20 projects including:
•2 Major Public Projects (Fire Station at 3600 Middlefield Rd, Advanced Water
Purification System at 2501 Embarcadero);
•Multi-Family Residential Projects (~450 units) with inclusionary BMR units (~223
affordable units); and
•Commercial Projects. (~37,744 Square Feet of Net Commercial Office Area)
•Provided feedback to assist Council on:
(1)SB 9 standards, and objective standards for townhouse style designs;
(2)Preapproved parklet designs;
(3)Dark skies and bird friendly design ordinances; and
(4)North Ventura Coordinated Area Plan (NVCAP).
ARB 23-24 Accomplishments
4
3200 Park Boulevard - Final Design3200 Park Boulevard - Initial Proposal
3001 El Camino Real - Final Design3001 El Camino Real – Initial Proposal
5
123 Sherman Avenue - Initial Proposal 123 Sherman Avenue – Final Design
2501 Embarcadero Road – Final Design2501 Embarcadero Road - Initial Proposal
15
1.Review Planning applications for conformance with ARB Findings and Objective Standards.
2.Assist the City with any modifications to the Objective Standards in Chapter 18.24
Suggest ways to better address different housing typology.
3.Discuss specific Coordinated Area Plans (CAPs) The ARB would recommend
exploring/implement; Provide comments on CAPs if Council directs staff to prepare CAPs.
4.Provide feedback to staff and Council on the creation of new guidelines, ordinances,
and/or streetscapes. (Roof Terraces, Bird Safe Glazing, Dark Sky Lighting, Parklets, etc.)
5.Improve Coordination between the ARB and other boards, commissions, and Council.
6
ARB 24-25 Work Plan (ARB Approved April 4)
158
•Met objectives Goals 1, 2 and 4
•Completed Goal 3 (providing
recommendations on
nominations – 2023 Historic
Reconnaissance Survey).
•Discussed the Council’s direction
to explore alternatives to label
“potentially eligible.”
•Prepared a letter to Council
regarding a Tailored Mills Act
Pilot Program.
HRB 23-24 Accomplishments
15
1.Limited modification to PAMC 16.49 providing clarifications on the HRB’s role.
2.Education and Creating New User-Friendly Resources/Communication Regarding
Historic Preservation.
3.Conduct a survey of the local inventory resources listed prior to the 2023 Historic
Reconnaissance Survey. (Update inventory and remove demolished structures, and if
Council directs review properties that have lost integrity)
4.Additional preservation incentives (Discuss and recommend additional zoning code
incentives)
5.Historical Preservation Awards (added 8/8/24).
9
HRB 24-25 Work Plan (HRB Approved April 11, Revised August 8)
1511
•Provided feedback in study sessions and recommended policy direction (such as
electrification/noise, and parklets), and reviewed entitlement projects.
•Completed Transportation goals G1, G8, and G9 (BPTP vision sessions, Safe Streets for
All, El Camino Real bike lanes, traffic safety report reviews, Crescent Park traffic calming,
on demand transit – Palo Alto Link).
•Completed Planning goals G2, G4, G5, G6, and G11 (Retail recovery report
recommendation, NVCAP and related, Housing Element revisions and ordinances, State
legislation implementation, Rental Registry Protection ordinance).
•Reviewed annual reports.
•Additional items of note: Train Quiet Zone at Palo Alto Ave, Congregation-Based Safe
Parking, Tree Protection Ordinance Review, Advanced Water Purification System
PTC 23-24 Accomplishments
12
Palo Alto Link on Hamilton Ave Teens downtown stopped at signal
13
North Ventura Coordinated Area Plan (NVCAP)
Retail Revitalization Study
15
1.Road Safety Reduce injuries resulting from collisions.
2.Retail Support Continue Council-directed work to support Economic Development &
Transition priority.
3.Area Planning Continue 23-24 Work Plan Goal #3 on neighborhood planning approaches &
effectiveness.
4.Housing Element Program Implementation
5.State Law implementation Laws with prior effective dates & 2024-25 laws.
6.Parking Programs Improving the City’s parking programs, Downtown in particular.
7.Bike and Ped Transportation Plan Update Identify opportunities to enhance & connect the
network.
8.Comprehensive Plan Policy Implementation leading to Title 18 revisions
PTC 24-25 Work Plan (PTC Approved April 24, 2024)
14
JENNIFER ARMER
Assistant Director
PTC Staff Liaison
Jennifer.Armer@cityofpaloalto.org
650-329-2149
Special thanks to Amy French, retired Chief Planning Official & former PTC & HRB Staff Liaison; &
Jodie Gerhardt, former Manager of Current Planning & ARB Staff Liaison.
STEVEN SWITZER
Historic Planner
New ARB & HRB Staff Liaison
Steven.Switzer@cityofpaloalto.org
650-329-2321