HomeMy WebLinkAboutStaff Report 2405-3061CITY OF PALO ALTO
CITY COUNCIL
Special Meeting
Monday, October 21, 2024
Council Chambers & Hybrid
5:30 PM
Agenda Item
4.Approval of FY 2024 Reappropriation Requests to FY 2025; CEQA Status: Not a Project
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Administrative Services
Meeting Date: October 21, 2024
Report #:2405-3061
TITLE
Approval of FY 2024 Reappropriation Requests to FY 2025; CEQA Status: Not a Project
RECOMMENDATION
Staff recommends that the City Council amend the Fiscal Year 2025 Budget Appropriation for
various funds as identified in Attachment A, and various capital projects as identified in
Attachment B and Attachment C (requires 2/3 approval).
EXECUTIVE SUMMARY
As a part of the fiscal year-end process, staff reviews the City’s unencumbered and unspent
appropriations of the fiscal year just ended (FY 2024), along with the City’s spending plans.
Encumbered amounts are contractual obligations (for example, commitments made through
purchase orders), which are carried forward from one fiscal year to the next without the need
for Council approval. Each year there are important projects that carry over or unable to
encumber funds in the year that just ended. The reappropriation process allows staff to bring
forward funding recommendations to City Council to continue these projects into the next fiscal
year (FY 2025) without impacting funding programmed for services in FY 2025.
In limited instances, staff recommends appropriation actions for the technical clean-up of
projects in the current fiscal year. In FY 2025, staff is recommending to appropriate additional
funding for the New Public Safety Building capital project (PE-15000) to adjust for higher than
anticipated salary and benefits costs and fund the contractual construction costs through
certificate of occupancy. Additionally, staff is recommending to reduce the Electric Customer
Connections capital project (EL-89028) from $5.8 million to $3.4 million. The adjustment accounts
for an over encumbrance of transformer purchases to the project, which are being reassigned to
the Grid Modernization for Electrification capital project (EL-24000) to better align funding with
planned work in FY 2025. Staff also recommends revising the New Downtown Parking Garage
project (PE-15007) funding sources schedule and expenditure schedule to reflect additional
transfers of $10.1 million from the University Avenue Parking In Lieu Fund in FY 2025. This
revision reflects the City Council direction from December 2023 to resume work on the project,
recognizing FY 2024 year-end fund balances and increases the total project budget to $17.3
million.
BACKGROUND
ANALYSIS
Funding for Citywide Council Priorities: Items in this category are related to citywide
priority needs previously identified by the Council, as part of the FY 2024 priority setting
in January 2024, that could not be completed in FY 2024 and funding is recommended to
be reappropriated to FY 2025 to complete the work. Examples of projects in this category
include: Reliance & Resiliency Strategic Plan ($0.6 million), Seismic Ordinance Update
($0.3 million), Labor Negotiations ($0.3 million), Advancing Racial Equity ($0.2 million),
and Sustainability and Climate Action Plan (S/CAP) Studies ($0.1 million).
Timing and Workload Delays: Projects in this category were delayed due to competing
workload demands, appropriation of funds late in the fiscal year, or other unanticipated
delays. Examples of projects in this category include: Information Technology Professional
Services Contracts and Software Application Maintenance ($1.0 million), Tree Trimming
($0.4 million), Airplane Noise Reduction Study ($75,000), Foothill Fire Management Funds
($50,000), and San Antonio Coordinated Area Plan Development ($47,000).
Multi-year Funding Agreements: Projects in this category include approved donations,
grants, loans, and other funding agreements that are anticipated to continue in the
coming year. Examples in this category include: Organized Retail Theft Grant ($4.9
million), Mental Health Services Grant ($0.7 million), Information Technology Fees for
Planning and Development Services Technology Replacement ($0.1 million), and Direct
Cost Recovery Projects in the Planning and Development Services Department ($0.1
million).
Think Fund Teen Services Programs (formerly Bryant Street Garage Teen Program): In
2001, the City Council voted to lease commercial space at the Bryant Street garage
located at 455 Bryant Street. Since this site was formerly the location of the Bryant Street
Teen Center, a stipulation in the lease required that 75% of the rental revenues would be
used to fund programs specifically for Palo Alto youth and teens. Teen Services programs
include, but are not limited to: Think Fund grants, ClickPA website, Teen Arts Council,
MakeX, Art Center, Think Fund Gala, and the Buoyancy Teen Festival. The unspent balance
of $0.2 million is recommended to be reappropriated to FY 2025 to ensure resources are
available to continue providing quality teen services to the community and develop a
long-term approach to maintain delivery of these services.
Management Training Program: The Management Training Program provides $1,000 per
eligible employee under the terms outlined in the MGMT and PAPMA labor agreements.
The purpose of this program is to provide employees with resources to improve and
supplement their job and professional skills. In total, $0.3 million in unused funding is
requested to be reappropriated to FY 2025 for various training programs, including:
ethics, civics and citizen engagement, leadership and management, budget, finance,
procurement, interpersonal communication, presentation skills, business writing, time
management, project management, change management, online-based education, and
safety and security.
Operating Reappropriations Previously Approved
FY 2025 Adopted Operating Budget
As part of the FY 2025 Budget review process, early reappropriation of anticipated savings in the
General Fund in FY 2024 was recommended and approved by the Council to fund actions in FY
2025. The total approved amount of $16.1 million is available to be spent in FY 2025 consisted of
the $9.6 million Uncertainty Reserve, $6.2 million Utility Transfer Litigation Reserve, $0.2 million
for the City Employee Childcare program, and $0.1 million for Overnight Warming Locations
(OWL) and $40,000 for the Human Services Resource Allocation Process (HSRAP) Reserve.
The Uncertainty Reserve was established as part of the FY 2023 Mid-Year Review to proactively
set aside funding for anticipated future deficits. The funding remaining in the Uncertainty
Reserve in FY 2024 ($9.6 million) was reappropriated to FY 2025 as part of the budget process
and $6.1 million was used to balance FY 2025. As part of the FY 2025 Adopted Budget, $2.6 million
was added to the Uncertainty Reserve from the General Fund Budget Stabilization Reserve (BSR)
leaving $6.1 million for future needs.
The Utility Transfer Litigation Reserve was established in FY 2022 to set aside funding for financial
impacts from the lawsuit, Green v. City of Palo Alto (Santa Clara Superior Court, Case No. 1-16-
CV-300760). Settlement payments from the City are scheduled from FY 2024 through FY 2026, so
$6.2 million was reappropriated to fund settlement payments of $3.1 million in FY 2025. The
remaining $3.1 million will be reappropriated to FY 2026 as part of the FY 2026 Adopted Budget
to complete settlement payments. Funding reserved for $3.4 million of the total settlement was
estimated to be paid in FY 2024; however, this payment was unable to be made before the end
of the fiscal year. The funding is recommended to be reappropriated from FY 2024 to FY 2025 as
part of this report for a total reappropriation of $9.6 million to complete settlement payments in
FY 2025 and FY 2026, see Attachment A for more information.
The City Employee Childcare Program provides funding for a childcare subsidy program for
qualified City of Palo Alto employees. Services provided in this program include, but are not
limited to childcare or after school care using a Palo Alto childcare provider. This action
reappropriates the remaining balance of $240,000 from the first year of this pilot program to
continue for a second year as a way to increase employee engagement, long-term retention, and
reduce turnover.
The remaining balance of $56,000 was reappropriated to FY 2025 to extend the Overnight
Warming Location (OWL) pilot program from FY 2024. The OWL is activated as a response to life-
threatening weather conditions that functions as an overnight shelter for unhoused individuals
when the County declares an Inclement Weather Alert based on predefined thresholds of cold or
rain.
Additional reappropriations are recommended when project expenditures originally
anticipated to occur before the end of FY 2024 will now instead occur in FY 2025. Similarly,
revenue anticipated to be collected in FY 2024 will be reappropriated to FY 2025 to align
with actual collections.
Downward adjustments to reappropriations are recommended when expenses are no
longer anticipated to occur in FY 2025 and funding was previously reappropriated in the
budget document to FY 2025. If expenses were realized in FY 2024, an adjustment to
reduce the budgeted reappropriation is needed as the activity no longer needs funding in
FY 2025. The downward reappropriation of revenue is treated similarly; an adjustment to
reduce the reappropriated revenue is needed to align collections in the appropriate fiscal
year.
Table 1: Year-End Capital Project Reappropriation Summary – By Fund
Fund
Number
of
Projects
Recommended
Expense
Reappropriation
Adjustment
Recommended
Revenue
Reappropriation
Adjustment
Capital Improvement Fund 58 $17,447,326 $16,593,122
Cubberley Infrastructure Fund 3 $19,280 $1,552,600
Airport Fund 4 ($358,800)$104,726
Electric Fund 12 $12,049,303 $10,000,000
Fiber Optics Fund 2 $2,753,787 -
Gas Fund 4 ($53,970)-
Stormwater Management Fund 6 $310,273 $1,377,399
Wastewater Collection Fund 1 $9,241 -
Wastewater Treatment Fund 8 ($41,732,774)$126,323,353
Water Fund 6 ($1,715,167)-
Vehicle Replacement and
Maintenance Fund 3 ($522,989)-
Total All Funds 107 ($11,794,489)$155,951,200
The active review of all project reappropriations results in a reduced level of reappropriated
funding from one year to the next, compared to the process of automatically reappropriating
unspent capital funding, and better reflects the needs of the various capital projects and of the
overall program. In total, $216.9 million will be reappropriated for capital projects, offset by
$245.5 million in revenue for the projects. It should be noted 81% of the total recommended
revenue reappropriation adjustment amount of $156.0 million comes from the Wastewater
Treatment Fund because there is substantial lag time in reimbursement of funds from the State
Revolving Fund (SRF) loans that support Wastewater Treatment projects.
Technical Clean-up Actions
As detailed in Attachment C, due to higher-than-budgeted salaries and benefits costs in prior
years, the remaining funds in the New Public Safety Building capital project (PE-15001) are
insufficient to cover the awarded design and construction contract cost of $115.6 million (Report
#11752).1 This action will increase the project’s appropriation by $0.9 million in FY 2025 for a
total project budget of $119.5 million to fund the design and construction costs through
certification of occupation.
1 City Council, February 21, 2021, https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=81421
Staff is also recommending reducing the Electric Customer Connections capital project (EL-89028)
from $5.8 million to $3.4 million. In May 2024, City Council approved increasing the City
Manager’s authority to purchase electric transformers from $2 million up to $4 million annually
from prequalified vendors.2 The latest round of transformer purchases in FY 2024 were
incorrectly allocated to EL-89028 and carried forward into FY 2025. This corrective action will
reassign the transformers to the Grid Modernization for Electrification project (EL-24000) to
better align funding with planned work in FY 2025.
Finally, staff recommends revising the New Downtown Parking Garage project (PE-15007)
funding sources schedule and expenditure schedule to reflect additional transfers of $10.1
million from the University Avenue Parking In Lieu Fund in FY 2025. This revision reflects the City
Council direction from December 20233 to resume work on the project and trues-up the
allocation of Parking In-Lieu funding with the fund balance at FY 2024 year end increasing the
total project budget to $17.3 million.
FISCAL/RESOURCE IMPACT
All projects, programs, and corresponding funding contained within this report were previously
approved by the City Council for FY 2024. This report simply realigns funding between fiscal years
to align with the status of projects and programs. The ASD Director/CFO certified that sufficient
funds exist in FY 2024 for the recommended Fiscal Year 2025 Operating Budget adjustments
(Attachment A), and Capital Budget adjustments (Attachment B). For Operating reappropriations,
staff recommends expense reappropriations of $6.0 million in the General Fund, $4.9 million in
Special Revenue Funds, $0.6 million in Enterprise Funds, and $1.1 million in Internal Service
Funds. Staff also recommends revenue reappropriations of $1.1 million in the General Fund and
$5.0 million in Special Revenue Funds.
For capital projects, in addition to the amounts reappropriated as part of the FY 2025 Adopted
Capital Budget, staff recommends $17.5 million in expenses be reappropriated to FY 2025 in the
Capital Improvement Funds, offset by $18.1 million in revenue reappropriations. Also
recommended is reduction of $28.7 million in expenses reappropriated in various Enterprise
Funds with an increase of $137.8 million in revenue mostly due to projects in the Wastewater
Treatment Fund awaiting reimbursement for State Revolving Fund loans. Lastly, a reduction of
$0.5 million in expenditures is recommended in the Internal Service Funds. The cumulative
reappropriation, including amounts approved in the FY 2025 Adopted Capital Budget, will be
$82.1 million in expenses, partially offset by $35.0 million in revenue in the Capital Improvement
2 City Council, May 6, 2024, Staff Report #2403-2755,
https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=82816
3 City Council December 11, 2023, Staff Report #2309-2043,
https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=82569
Fund projects; $126.5 million in expenses offset by $210.4 million in revenue in the Enterprise
Fund projects; and $8.3 million in expenses in the Internal Service Fund projects. The results of
the reappropriations will have a net zero impact to the total projects’ budgets over the life of the
projects.
STAKEHOLDER ENGAGEMENT
ENVIRONMENTAL REVIEW
ATTACHMENTS
APPROVED BY:
FY 2024 TO FY 2025 OPERATING BUDGET REAPPROPRIATIONS
Fund
ATTACHMENT A
Recommended Recommended
Number Fund Name Department Title Description
Appropriation Appropriation
102 General Fund Community Services Bryant St. Revenue ‐ Teen Services This action reappropriates funds for teen services from revenue generated
the rental of the Bryant Street Garage. In 2001, the City Council voted
lease out a garage property located at 455 Bryant Street. Since this site
formerly the location of the Bryant Street Teen Center, a stipulation in
lease required that 75 percent of the rental revenues would be used to
programs specifically for Palo Alto youth and teens. In prior years,
has returned to the Policy and Services Committee and City Council
guidance on community engagement and potential uses of this funding
4776, CMR 8887). Teen services programs include, but are not
$‐$216,000
limited to: Think Fund grants, ClickPA website, Teen Arts Council, MakeX,
Center, Think Fund Gala and the Buoyancy Teen Festival. This action
reappropriate $216,000, the remaining value, to ensure resources are
to continue providing quality teen services to the community and
a long‐term approach to maintain delivery of these services.
102 General Fund Human Resources Labor Negotiations This action reappropriates funding necessary for labor negotiations. The
Labor Negotiations team will be in active negotiations for all labor
in FY 2025. SEIU’s contract is set to expire December 31, 2024 and
contracts all four safety units, UMPAPA, and SEIU‐Hourly are set to
June 30, 2025. The Human Resources Department will utilize
with outside legal counsel for labor relation, employment
and strategic negotiations. This proactive financial adjustment
ensure the availability of resources to cover anticipated legal expenses
with the continuing counsel required for negotiating and
of the labor contracts.
$‐$292,000
102 General Fund
Fund
Non‐Departmental
‐Departmental
Advancing Racial Equity This action reappropriates the remaining funds of the original $0.5 million
for the advancement of racial equity and the associated
The City is continuing efforts to educate and train staff, Council,
Boards and Commission members on Diversity, Equity, and Inclusion
topics.
$‐$241,000
Mental Health Services Grant On April 3, 2023 (Staff Report 2303‐1179) the City accepted a $2.0 million
awarded by the Department of Health and Human Services
Abuse and Mental Health Services Administration (SAMHSA) for
related to North County TRUST (Trusted Response Urgent
Team). TRUST is focused on responding to individuals in crisis,
follow‐up and referrals, as needed, and de‐escalating high stress
This program is in addition to the City’s Psychiatric Emergency
Team (PERT) and the County’s Mobile Crisis Response Teams
programs. This action reappropriates the remaining funds as well
the revenue reimbursement to FY 2025.
$997,000
Page 1 of 7
FY 2024 TO FY 2025 OPERATING BUDGET REAPPROPRIATIONS
Fund
ATTACHMENT A
Recommended Recommended
Number Fund Name Department Title Description
Appropriation Appropriation
102 General Fund Non‐Departmental Utility Transfer Litigation Reserve This action reappropriates $3.4 million for the financial impacts of a
Green v. City of Palo Alto (Santa Clara Superior Court, Case No.
‐16‐CV‐300760). This is in addition to the $6.2 million already
$‐$3,400,000
reappropriated for this reserve as part of the FY 2025 Adopted Budget.
case was a class action lawsuit filed on October 6, 2016, that claimed
City’s gas rates were taxes that exceeded the cost of providing service,
voter approval, because the rates funded annual transfers from the
to the City’s general fund. The lawsuit sought a refund of three
of alleged overpayments by gas ratepayers. The financial settlement
is planned over three fiscal years, FY 2024 through FY 2026, so
funding remaining in the reserve is recommended to be
reappropriated to FY 2025 to complete the settlement payments.
102 General Fund Non‐Departmental Management Development Funds This action reappropriates funding for management training and
development. The Management Training Program provides
per eligible employee under the terms outlined in the labor
and compensation plans with the Management and
group and the Palo Alto Police Management Association. In
with the City's Positive Workplace initiative and to address the
overall need for training and development the Human Resources'
Development/Training Division has recently completed a
for Proposal procurement process from which three vendors have
identified and selected. These vendors have been chosen to deliver
Development, Leadership Training, and Coaching services
all city departments. This strategic partnership with the selected
will entail close collaboration with City leadership and the various
The reallocated funds will be used to fund the contracts in
upcoming three years.
$‐$250,000
102 General Fund Planning and Development Direct Cost Recovery Project This is a cost neutral action to reappropriate remaining revenue and
funding related to deposit‐based cost recovery projects at
sites. These are fully cost recoverable projects that are tracked
using deposit accounts. The funds do not comingle with other
service budgets and funds are only accessible for this purpose. All
will be reimbursed by the applicant.
$29,000 $29,000
Page 2 of 7
FY 2024 TO FY 2025 OPERATING BUDGET REAPPROPRIATIONS
Fund
ATTACHMENT A
Recommended Recommended
Number Fund Name Department Title Description
Appropriation Appropriation
102 General Fund Planning and Development Direct Cost Recovery Project
‐ 3225 El Camino Real
This is a cost neutral action to reappropriate the remaining revenue and
funding related to the deposit‐based cost recovery project at
El Camino Real. This is a fully cost recoverable project that is tracked
using deposit accounts. The funds do not comingle with other
service budgets and funds are only accessible for this purpose. All
will be reimbursed by the applicant.
$35,000 $35,000
102 General Fund Planning and Development San Antonio Coordinated Area Plan As part of the FY 2024 Adopted Budget, $50,000 was appropriated to $‐$47,000
(CAP)explore a collaboration opportunity with California Polytechnic State
students to draft a working concept of a San Antonio CAP. This
funding supported related travel, research, consultant and/or part‐
staff for these efforts. The working concept is a starting point for the
CAP process, which is still estimated at $0.7 milllion over three to
years, although the ultimate cost of each plan will depend on size and
This action will continue funding into FY 2025 to support the
project.
102 General Fund
Fund
Planning and Development Seismic Ordinance Update
Fire Management
As part of the FY 2024 Adopted Budget, $225,000 was appropriated for a
and resiliency study and ordinance update. This action
the remaining $216,000 to complete the RFP process for a
that began in FY 2024 and continue the work of updating the
siesmic ordinance in FY 2025.
$‐$216,000
Public Works This action reappropriates $50,000 that had been allocated in the FY 2024
Budget for the Foothills Fire Management Plan which includes
vegetation management and clearing, fuels and fire danger
and fire prevention and preparedness. The funds were
due to an unsuccessful RFP for those services. With the new fire
in progress, the reappropriated funds will support assistance from
Santa Clara County Fire Safe Council (SCCFSC) while a new RFP is
102 General Fund Public Works SFO GBAS & Airplane Noise This action reappropriates $75,000 that had been allocated in the FY 2024
Budget for an on‐call professional services contract that will
work tasks resulting from engagement initiated but not completed
FY 2024 with San Francisco International Airport (SFO) on the Ground
Augmentation System (GBAS) project and other potential actions to
airplane noise.
$‐$75,000
Page 3 of 7
FY 2024 TO FY 2025 OPERATING BUDGET REAPPROPRIATIONS
Fund
ATTACHMENT A
Recommended Recommended
Number Fund Name Department Title Description
Appropriation Appropriation
102 General Fund Public Works Sustainabilty S/CAP Studies This action reappropriates $122,000 remaining from the $600,000
in the FY 2024 Adopted Budget to perform S/CAP studies. The
funds will allow Energy and Environmental Economics (E3)
complete four studies critical to the implementation of S/CAP that were
but not completed in FY 2024: 1) the S/CAP Funding Source Survey,
the Building Sector Study, 3) the EV Charger Strategic Plan, and 4) the
Funding Study.
$‐$122,000
102 General Fund Public Works Tree Trimming This action reappropriates $368,000 to complete the final three months of
third year of a not‐to‐exceed $3.8 million contract (C21181420) with
Coast Arborists (WCA) for tree care including, but not limited to, tree
stump removal, stump grinding, and emergency callouts. Staff
return to Council in Fall 2024 to extend this contract beyond FY 2025.
$368,000
Total General Fund Reappropriation $1,061,000 $6,020,000
Page 4 of 7
FY 2024 TO FY 2025 OPERATING BUDGET REAPPROPRIATIONS
Fund
ATTACHMENT A
Recommended Recommended
Number Fund Name Department Title Description
Appropriation Appropriation
513 Electric Fund Utilities Reliability & Resiliency Strategic This action reappropriates $640,000 to FY 2025 to continue the RFP for the
and Resiliency Strategic Plan (RRSP) that is part of the City's
and Climate Action Plan (S/CAP) and relates to the City's Grid
project. This is in relation to staff report #2401‐2496 that
approved by the Council in April 2024. Due to the timing of contract
and additional legal review, the contracts with to contract with a
and a partnership with Stanford Linear Accelerator (SLAC) were
approved before year‐end.
$‐$640,000
Total Enterprise Fund Reappropriation ‐640,000
Page 5 of 7
FY 2024 TO FY 2025 OPERATING BUDGET REAPPROPRIATIONS
Fund
ATTACHMENT A
Recommended Recommended
Number Fund Name Department Title Description
Appropriation Appropriation
248 SLES Fund Police Organized Retail Theft Grant On December 4, 2023 (Staff Report 2309‐2066) the City accepted a $5.2
Organized Retail Theft (ORT) grant awarded by the State of
Board of State and Community Corrections (BSCC) for a three‐
program to combat ORT and to increase the recovery of stolen
The Palo Alto Police Department's ORT grant program utilizes
to patrol and investigate ORT crimes at shopping districts. As part
the program, the Department will also equip patrol vehicles with
to aid in the apprehension of stolen vehicles. This action
the remaining funds as well as the revenue reimbursement
FY 2025.
$4,962,700 $4,866,400
248 SLES Fund Police Wellness Grant In March 2023 the City received $47,742 from the State of California Board
State and Community Corrections (BSCC) for the Officer Wellness and
Health Grant Program. This wellness grant provides funding for law
agencies to improve officer wellness and expand mental
resources. The funds were not yet spent because the Department
researching best practices for mental health programs. This action
the remaining funds along with the associated revenue to
2025 for department‐wide comprehensive body scans used for early
of illness and disease.
$46,500 $46,500
Total Special Revenue Fund Reappropriation 5,009,200 4,912,900
Page 6 of 7
FY 2024 TO FY 2025 OPERATING BUDGET REAPPROPRIATIONS
Fund
ATTACHMENT A
Recommended Recommended
Number Fund Name Department Title Description
Appropriation Appropriation
682 Tech Fund Information Technology Software Application Maintenance This action reappropriates $900,000 for enhancements to the ERP and GIS
as well as specialized consultant work for ERP and GIS projects,
maintenance of infrastructure. These funds will ensure the continued
and functionality of the City's software applications,
$‐$900,000
supporting the its operational needs for FY 2025.
682 Tech Fund
Fund
Information Technology
Technology
Contract Services This action reappropriates $100,000 for the city's IT on‐call professional
vendors to support various ongoing and new IT projects requiring
consultants, such as the Citywide SharePoint new site
and BI development. Given the expertise and specialized
these consultants bring, the reappropriation of unused funds is
completion of these important initiatives.
$‐$100,000
Planning and Development
Technology Fee
This action reappropriates $101,000 in Planning and Development Services
Fee budget. As part of the Adopted Municipal Fee Schedule, some
fees include a surcharge of up to support technology projects. These
include ongoing technical support of the City's Geographic
System (GIS) and the new ESRI platform, implementing an
permitting system, expanding Accela capabilities, and digitizing and
plans and records.
Total Internal Service Fund Reappropriation $
All Funds Reappropriation $
‐$1,101,000
12,673,9006,070,200
Page 7 of 7
FY 2024 TO FY 2025 CAPITAL BUDGET REAPPROPRIATIONS ATTACHMENT B
Expenses Revenues
Fund Number and Name Project Title Proj. No. Adopted Reapp Final Reapp Total Reapp Adopted Reapp Final Reapp Total Reapp
471‐Capital Improvement Fund Americans With Disabilities Act Compliance
Shelter Renovation
In Public Spaces
PF‐93009
‐19002
‐86017
‐06001
‐17000
‐24001
‐24000
‐06003
‐04010
‐17005
‐01003
‐17004
‐23000
‐10000
‐13011
‐14000
‐24001
‐20000
‐20001
‐20002
‐09003
‐19000
‐17010
‐18016
‐15020
‐12001
‐15002
‐24000
‐23000
‐24001
‐02022
‐15003
‐18004
‐24000
‐18000
‐20000
‐21000
‐18000
‐13003
‐24005
‐18001
‐21000
‐24002
‐24001
‐24003
‐24000
‐24006
‐16006
‐18000
‐15007
800,000
2,712,807
1,637,708
174,027
43,100
162,000
97,462
128,021
2,900,000
135,764
100,000
123,382
‐
800,000
2,720,239
1,622,022
414,027
43,100
‐‐‐
7,432
(15,686)
240,000Athletic Courts Resurfacing
Baylands Comprehensive Conservation Plan
Interpretive Signage Program
Nature Preserve Entrance Gate
Signage, Walkways, Perimeter Landscaping, and Site Amenities
and Pedestrian Transportation Plan Implementation
Park Improvements
Systems Improvements
Avenue District Gateway Signs
Avenue Streetscape Update
Improvement Fund Administration
Corridor Project
Avenue Enhanced Bikeway
Avenue Rail Grade Separation and Safety Improvements
Avenue/Alma Street Railroad Crossing Safety Improvements
Bridge Improvements
Facilities Assessment
Facility Parking Lot Maintenance
Hall Space Planning
Center Electrical Upgrade & EV Charger Installation
Center Fire Life Safety Upgrades
Center Waterproofing Study and Repairs
and Gutter Repairs
Automated Parking Guidance Systems
Camino Park Turf Replacement
Charger Infrastructure Installation
of City Facilities
Interior Finishes Replacement
‐‐
162,000 162,000 162,000
(0)
(8,557)
216,205
103,544
1,454
‐‐
119,464
3,116,205
239,308
101,454
123,382
15,945
250,720 250,720
‐‐
15,945
120,300
‐
776,100
3,644,982
2,054,106
14,218
‐120,300
‐4,834 4,834
2,000,000 2,776,100 ‐‐
‐3,080,625 3,080,625
1,220,088
‐
‐
‐
‐‐
174,000 174,000
9,071 ‐‐
17,606
54,782
792,000
81,113
8,526
106,757
1,000
(1,306)
Fire Station 3 Replacement
Station 4 Replacement
Training Facility Replacement
Nature Preserve Boronda Lake Dock Replacement
Nature Preserve Dam Seepage Investigation and Repairs
Nature Preserve Improvements
Course Net and Artificial Turf Replacement
Reconfiguration & Baylands Athletic Center Improvements
Facilities
8,059,655 8,058,349
‐50,000
210,000
75,066
692,744
770,000
87,150
4,401,987
576,515
383,002
199,834
200,000
26,350
‐
210,000
75,066
694,818
770,000
90,523
2,342,821
576,515
763,002
199,713
200,000
26,350
5,294,738
243,200
6,365,504
744,760
5,410,600
0
2,074
3,373
(2,059,166)‐‐‐
JMZ Renovation
Automated Material Handling
36,196 36,196
382,983380,000 382,983 ‐
Lucie Stern Community Theater Mechanical Equipment Replacement
Stern Community Theatre Fire Curtain
Stern Community Theatre Theatrical and House Lighting System Replacement
Drive and Charleston Road Rail Grade Separation and Safety Improvements
Park Library Repair
Service Center Lighting, Mechanical, and Electrical Improvements
California Avenue Area Parking Garage
Downtown Parking Garage
‐‐
‐
4,419,375
‐
500,000
‐
5,294,738 4,419,375
162,076
6,365,504
732,260
5,101,358
‐
500,000
‐
‐
12,500
309,242 5,398,600 5,398,600
Page 1 of 4
FY 2024 TO FY 2025 CAPITAL BUDGET REAPPROPRIATIONS ATTACHMENT B
Expenses Revenues
Fund Number and Name Project Title Proj. No. Adopted Reapp Final Reapp Total Reapp Adopted Reapp Final Reapp Total Reapp
New Public Safety Building PE‐15001
‐12011
‐09001
‐00002
‐00001
‐09002
‐19000
‐15003
‐18000
‐17001
‐14000
‐08001
‐24004
‐18015
‐23001
‐00026
‐89003
‐11000
‐13014
‐05054
‐86070
‐05030
‐12000
‐14003
‐19001
1,454,374
13,656,435
244,733
27,169
71,651
53,687
629,570
163,900
172,986
‐
‐1,454,374
14,926,782
244,733
57,168
112,655
240,145
629,570
163,900
160,350
297,830
349,898
1,417
250,000
642,169
238,046
959,994
438,850
13,308
220,000
343,371
241,051
1,248,434
597,735
155,416
24,893
‐‐‐
Newell Road/San Francisquito Creek Bridge Replacement
‐Road Pathway Resurfacing And Repair
Space Lakes And Pond Maintenance
Space Trails and Amenities
and Open Space Emergency Repairs
Restroom Installation
1,270,347 9,800,000 113,729 9,913,729
‐‐‐
29,999
41,004
186,458
0 629,570 629,570
Parking District Implementation ‐‐
Performing Arts Venues Seat Replacement
Grade Separation and Safety Improvements
Park Improvements
Park Improvements
Pool Family Changing Room
Park Improvements
Building Rehabilitation Phase 1
Routes To School
Repairs
Reflectivity Upgrade
Lights Condition Assessment
Lights Improvements
(12,636)
297,830
349,898
1,417
49,930
3,613
567,246 567,246
‐‐‐
200,070
‐
‐940,598 940,598
459,994 ‐‐
511,673 511,673
‐‐‐
220,000
‐
(19,038)
151,363
1,248,434
597,735
Street Maintenance
Traffic Signal and Intelligent Transportation Systems
and Parking Improvements
Avenue Parking Improvements
Gas, Wastewater Office Remodel
1,298,721 1,298,721
‐
155,416
‐
‐‐‐
24,893
17,447,326
(50,759)
471‐Capital Improvement Fund TOTAL
‐Cubberley Fund
62,268,605
648,676
800,000
491,096
400,000
300,000
‐
25,000
358,800
156,647
341,839
‐
1,733,011
1,138,294
‐
2,203,852
18,182,640
‐
79,715,930
597,917
800,000
488,144
472,991
300,000
‐
16,873,153 16,593,122 33,466,275
Cubberley Field Restroom
Gym HVAC Replacement
Repairs
CB‐17002
‐24000
‐17001
‐16002
‐‐‐
(2,952)
72,991
19,280
Cubberley Roof Replacements 1,552,600
1,552,600
1,552,600
1,552,600472‐Cubberley Fund TOTAL
530‐Airport Fund
‐
Airport Access Road Reconstruction
Layout Plan
Parking Lot EV Charger Installation
Temporary Office Buildings
Zero Emission Vehicle Fleet Replacement
Weather Observation System
AP‐24000
‐21000
‐24001
‐22001
‐23000
‐19000
270,000 ‐
‐87,303
25,000 22,500 ‐22,500
(358,800)‐‐‐
156,647
341,839
823,486
379,109
1,725,339
1,097,909
85,000
156,647
790,986
(31,788)
49,211
104,726
124,859
895,712530‐Airport Fund TOTAL
523‐Electric Fund
(358,800)
379,109
(7,672)
(40,385)
85,000
(2,203,852)
(294,201)
14,779,014
Colorado Distribution Feeder Outlet Replacement
Power Station Equipment Upgrades
Substation Site Improvements
Utility Geographic Information System
Rebuild (Fire Mitigation)
Modernization for Electrification
Substation Upgrade Project
‐substation Line Protection Relay
Underground District 24
EL‐22002
‐19001
‐19002
‐02011
‐21001
‐24000
‐24001
‐17005
‐10006
‐11014
‐17002
‐89044
‐‐‐
‐‐‐‐
17,888,439
‐
15,000,000 10,000,000 25,000,000
‐‐‐
462,505
139,066
1,007,749
2,347,334
‐
(139,066)
Smart Grid Technology Installation
Breaker Replacement
Facility Improvements
Page 2 of 4
FY 2024 TO FY 2025 CAPITAL BUDGET REAPPROPRIATIONS ATTACHMENT B
Expenses Revenues
Fund Number and Name Project Title Proj. No. Adopted Reapp Final Reapp Total Reapp Adopted Reapp Final Reapp Total Reapp
Substation Physical Security EL‐16003 2,916,589
30,131,040
400,000
12,344,530
5,925,164
18,669,694
666,723
698,800
3,703,849
188,545
5,257,917
3,526,712
88,231
134,487
1,613,468
1,038,809
788,164
‐
888,121
8,077,992
‐
(313,802)
12,049,303
2,602,787
42,180,343
400,000
11,410,533
9,612,948
21,423,481
708,274
640,529
3,688,324
166,820
5,203,947
3,526,712
77,999
131,051
1,887,597
1,070,470
806,316
‐
888,121
8,388,265
9,241
‐‐‐
523‐Electric Fund TOTAL
533‐Fiber Optics Fund
15,000,000 10,000,000 25,000,000
Fiber Optics Network ‐ System Improvements
Optics Network ‐ System Rebuild
‐to‐the‐Premises (FTTP)
FO‐10001
‐16000
‐24000
‐
‐
‐
‐
‐
‐
‐
‐
‐
(933,997)
3,687,784
2,753,787
41,551
(58,271)
(15,525)
(21,725)
(53,970)
533‐Fiber Optics Fund TOTAL
524‐Gas Fund Gas Distribution System Improvements
Main Replacement ‐ Project 24
Main Replacement ‐ Project 25
Meters and Regulators
GS‐11002
‐14003
‐15000
‐80019
524‐Gas Fund TOTAL
528‐Stormwater Fund Corporation Way System Upgrades SD‐21000
‐22000
‐26000
‐22001
‐20000
‐06101
‐22002
‐23000
E Bayshore Rd & E Mead Dr Storm Drain System Upgrade
Meadow Cir Connection to Adobe Crk Pump Station
Stormwater Infrastructure
Drain Pump Station to Adobe Creek
Drain System Repl & Rehab
(10,232)
(3,436)
274,129
31,661
1,215,562 1,215,562
‐‐
18,152
Trash Capture Device Installation
Bayshore Rd Trunk Line Improvements
161,837 161,837
‐
‐
‐‐
528‐Stormwater Fund TOTAL
527‐Wastewater Collection Fund
310,273
9,241
1,377,399 1,377,399
Wastewater Collection System Rehabilitation/Augmentation Project 31
General Equipment and Tools
WC‐19001
‐13002
‐‐
40,000 40,000
527‐Wastewater Collection Fund TOTAL
526‐Wastewater Treatment Fund
40,000 9,241
(47,192)
127,085
(74,157)
49,241 ‐‐‐
Advanced Water Purification Facility
Facility Replacement
Levee Pilot
Intercepting Sewer Rehabilitation
Line Construction
Repair, Retrofit & Eqpt Replacement
Sedimentation Tank Rehabilitation
Treatment Upgrades
WQ‐19003
‐16002
‐22001
‐24000
‐19000
‐19002
‐14003
‐19001
17,126,395 17,079,203 17,126,395 722,761
4,757,000
17,849,156
‐
‐‐
3,593,920
10,605,800
9,873,923
2,989,461
36,128,770
83,406,393
670,388
50,000
3,089,102
415,000
18,519
3,418,706
737,832
50,000
8,449,547
1,760,910
640,000
520,000
361,874
259,900
293,477
3,836,161
39,662
3,593,920
10,605,800
3,873,293
2,244,031
1,136,320
41,673,619
585,214
50,000
981,421
419,629
66,837
3,334,545
1,246,735
50,000
6,734,381
1,760,910
640,000
520,000
361,874
259,900
293,477
3,836,161
39,662
3,593,920 8,906,080
10,582,800
12,500,000
‐‐
(6,000,630)
(745,430)
(34,992,450)
(41,732,774)
‐‐
4,837,272
96,517,440
126,323,353
4,837,272
132,646,210
183,172,438
36,128,770
56,849,085526‐Wastewater Treatment Fund TOTAL
522‐Water Fund Water Distribution System Improvements
General Equipment/Tools
WS‐11003
‐13002
‐15002
‐16001
‐07000
‐11004
‐09000
‐02014
(85,175)‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
Water Main Replacement ‐ Project 29
Main Replacement ‐ Project 30
Regulation Station Improvements
System Supply Improvements
Tank Seismic Upgrade and Rehabilitation
Gas, Wastewater Utility GIS Data
(2,107,681)
4,629
48,318
(84,161)
508,903
‐
522‐Water Fund TOTAL
‐Technology Fund
(1,715,167)
City Council Chamber
Aided Dispatch
Resource
Management
Infrastructure
TE‐19001
‐23000
‐19000
‐13004
‐05000
‐10001
‐
‐
Utilities Customer Billing
682‐Technology Fund TOTAL
‐Vehicle Fund Emergency Repair and Replacement
Replacement ‐ FY 2020
VR‐15001
‐20000 30,000 30,000
Page 3 of 4
FY 2024 TO FY 2025 CAPITAL BUDGET REAPPROPRIATIONS ATTACHMENT B
Expenses Revenues
Fund Number and Name Project Title Proj. No. Adopted Reapp Final Reapp Total Reapp Adopted Reapp Final Reapp Total Reapp
Vehicle/Equipment Replacement ‐ FY 2021
Replacement ‐ FY 2023
Replacement ‐ FY 2024
VR‐21000
‐23000
‐24000
17,351
729,331
4,178,469
4,994,813
228,654,220
(370)
(376,413)
(146,206)
(522,989)
(11,794,489)
16,981
352,918
4,032,263
4,471,824
216,859,731
‐
‐
‐
‐
‐
‐681‐Vehicle Fund TOTAL
TOTAL 89,513,224 155,951,200 245,464,424
Page 4 of 4
CAPITAL IMPROVEMENT PLAN FY 2025 TECHNICAL CLEAN-UP ACTIONS ATTACHMENT C
Fund Name Department Project No.Project Title Description Revenue Expense
Capital Improvement Fund Public Works PE-15001 New Public Safety Building
costs in prior years, the remaining funds in this
project are insufficient to cover the total design and
construction contract cost of $115.6 million (Report
#11752). This action will increase appropriation by
$0.9 million in FY 2025 to restore the full amount of
funding required for the project's design and
construction contract and increase the total project
budget to $119.5 million.
Capital Improvement Fund Public Works PE-15007 New Downtown Parking Garage
Parking Garage project funding sources schedule
and expenditure schedule to reflect additional
transfers of $10.1 million from the University
Avenue Parking In Lieu Fund in FY 2025. This
revision reflects the City Council direction from
December 2023 (Report # 2309-2043) to resume
work on the project and increases the total project
budget to $17.3 million.
Electric Fund Utilities EL-89028 Electric Customer Connections
authority to purchase electric transformers from $2
million to $4 million annually from prequalified
vendors (Report # 2403-2755).Various projects,
such as Electric System Improvements (EL-98003),
Electric Customer Connections (EL-89028), and Grid
Modernization for Electrification (EL-24000), utilize
these transformers. In FY 2024, the entire latest
round of transformer purchases were incorrectly
encumbered in EL-89028 in FY 2024 and carried
forward into FY 2025. This action will align funding
in FY 2025 with planned work in this project by
reducing the budget from $5.8 million to $3.4
million.