HomeMy WebLinkAboutStaff Report 2408-3399CITY OF PALO ALTO
CITY COUNCIL
Special Meeting
Monday, October 07, 2024
Council Chambers & Hybrid
5:30 PM
Agenda Item
10.Approval of Two Purchase Orders, 4525000111 and S25192604 with ePlus Technology
Inc. to procure Data Center Equipment and Implementation for Fiber-to-the-Premises
for a Three-Year Term with an Amount Not-To-Exceed $543,134; CEQA Status – Mitigated
Negative Declaration Approved June 2024.
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: IT Department
Meeting Date: October 7, 2024
Report #:2408-3399
TITLE
Approval of Two Purchase Orders, 4525000111 and S25192604 with ePlus Technology Inc. to
procure Data Center Equipment and Implementation for Fiber-to-the-Premises for a Three-Year
Term with an Amount Not-To-Exceed $543,134; CEQA Status – Mitigated Negative Declaration
Approved June 2024.
RECOMMENDATION
Staff recommends that City Council approve and authorize the City Manager or their designee
to execute two purchase orders 4525000111 and S25192604 with ePlus Technology, INC.,
utilizing two cooperative agreements, NASPO AR3227, California Participating Addendum (3-18-
70-1448C) and an Agreement with OMNIA Partners – TD Synnex – R200803 for the purchase of
data center equipment for Fiber-to-the-Premises for a term of three years and a total not-to-
exceed $543,134.
EXECUTIVE SUMMARY
Approval for two purchase orders for the data center networking equipment and professional
services for design, configuration, implementation, and support needed to continue to build the
City’s Fiber-to the-Premises (FTTP) Project providing broadband high-speed internet directly to
Palo Alto homes and businesses. The purpose of ordering the equipment now is because the
lead time on the delivery of the equipment is at least 60 days. The data center will support FTTP
subscribers and hosted in a private cage in an Equinix Data Center in Palo Alto.
BACKGROUND
On December 19, 2022, City Council directed staff to proceed with the Fiber Expansion Plan to
implement the Fiber Rebuild project and Phase 1 of the Fiber-to-the-Premises (FTTP) project. In
Phase 1, FTTP would be built out in selected areas of the city and expanded gradually (Staff
Report ID 148001). Construction of the new fiber backbone in the Fiber Rebuild project and last
1Staff Report ID 14800: https://www.cityofpaloalto.org/files/assets/public/v/1/agendas-minutes-
reports/reports/city-manager-reports-cmrs/2022/12-19-2022-id-14800.pdf
mile infrastructure to provide FTTP broadband internet to the community in the FTTP project
will be a significant undertaking for the City.
On June 19, 2023, Council approved the FY 2024 Capital Budget with both the new FTTP Project
(FO-24000), and Grid Modernization for Electrification Project (EL-24000). The approval of the
electrification project accelerated efforts to align electrification and fiber construction, which
impacted the Fiber Expansion Plan. Staff was directed to explore opportunities to align the grid
modernization project and projects under the Fiber Expansion Plan to help minimize utility
engineering pole make-ready work, pole replacements, noise disruption, and construction
activity in neighborhoods.
On December 18, 20232, to execute on Council’s direction, staff informed Council that a pilot
would be deployed to evaluate how alignment of fiber and grid modernization projects may
help control project costs, minimize construction impacts to the community, and prevent major
delays. Activities essential to the roll-out of the pilot were highlighted as well, such as the
California Environmental Quality Act (CEQA) determination and purchase of a fiber hut.
ANALYSIS
Fiber-to-the-Premises consists of the construction of a fiber optic backbone and fiber
distribution infrastructure to provide communication services throughout the City of Palo Alto.
FTTP would provide municipal high-speed internet service to residences and businesses in Palo
Alto.
The proposed project includes the following main components:
1. Installation of approximately 194 miles of fiber optic cables (consisting of about 90 miles
of below-ground installation and 104 miles of aerial installation using existing utility
poles);
2. Installation of approximately two local aggregation sites either inside modular
communications shelters (i.e., fiber huts) or enclosed within existing commercial
buildings;
3. Installation of approximately 4,200 underground utility vaults and 147 aboveground
utility cabinets; and,
4. Fiber internet connections directly to subscribing customers’ homes and/or businesses
(“subscribers”).
To ensure reliable internet services, implementing robust core network equipment and services
is critical. The core network and services aim to provide subscribers access to the WWW (World
Wide Web), including digital content such as public websites, digital streaming, online
education, online shopping, etc. The hardware and services purchased will scale as subscribers
2 December 18, 2023 https://www.cityofpaloalto.org/files/assets/public/v/1/agendas-minutes-
reports/reports/city-manager-reports-cmrs/2023/12-11-2023-id-2309-2094.pdf
grow, which means the hardware is scalable to meet increasing demands while purchasing the
minimum amount of licensing to reduce initial costs. The professional services contract will
assist with the carrier-grade network's design, configuration, implementation, and operations.
These POs are for the purchase of an initial phase of equipment and installation, including
Routers, software and installation services.
Procurement Process
The City’s procurement policies and procedures provide for the purchase of goods and services
through cooperative purchasing agreements as permitted by PAMC section 2.30.360(j). A
cooperative purchase agreement is a contract that allows multiple entities to purchase goods
and services at pre-negotiated prices. The goal of a cooperative purchase agreement is to
combine demand from multiple entities to achieve a more economical purchase. The
Cooperative Agreements utilized for these two purchase orders execute similar procurement
methods as the City performs such as soliciting service providers, review and evaluation of
qualifications and pricing, and negotiation of contract terms. Staff selected the vendor based on
providing the best discounts, being flexible, and extensive experience building new internet
service provider infrastructures.
FISCAL/RESOURCE IMPACT
Funding for these Purchase Orders are available in the Fiscal Year 2025 Fiber Fund in the FTTP
Project (FO-24000). No additional funding for these purchase orders is being requested.
STAKEHOLDER ENGAGEMENT
Staff continues to engage with the community on the FTTP and Grid Modernization Projects
primarily through the City’s Finance Committee and Utilities Advisory Commission discussions
which are open to the public to participate and share feedback.
On November 7, 2023, the Finance Committee was updated on the Fiber Master Plan, which
included the pilot program area to align FTTP with the Electric grid modernization project. The
Finance Committee provided feedback on timeline, costs, and alignment of FTTP to grid
modernization (Staff Report #2309-20823). In addition, staff continues to share updates through
the Palo Alto Fiber project webpage54, City communications channels such as social media5,
Medium.com blog 6and interactive Palo Alto Fiber Hub87.
ENVIRONMENTAL REVIEW
The FTTP Project has been assessed in accordance with the authority and criteria contained in
the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the
3 Finance Committee staff report 2309-2082, https://www.cityofpaloalto.org/files/assets/public/v/1/agendas-
minutes-reports/reports/city-manager-reports-cmrs/2023/11-7-2023_2309-2082-mini-packet.pdf
4 Palo Alto Fiber Webpage, https://www.cityofpaloalto.org/paloaltofiber
5 City Social Media Channels, https://www.cityofpaloalto.org/connect
6 Palo Alto Connect, https://medium.com/@paloaltoconnect
7 Palo Alto Fiber Hub, https://fiber-palo-alto.hub.arcgis.com/
environmental regulations of the City. An Initial Study-Mitigated Negative Declaration has been
prepared and was circulated for a 30-day public review beginning on May 1, 2024, and ending
on May 31, 2024. A final IS/MND that incorporated revisions, as appropriate, based on public
comments published on June 6, 2024. The analysis in the IS/MND includes evaluation of the
fiber hut.
The IS/MND concludes that no significant and unavoidable impacts are anticipated for the
proposed project. Mitigation is incorporated to mitigate potential impacts on air quality,
biological resources, cultural resources, geology and soils, hazards and hazardous materials,
hydrology and water quality, Transportation, and tribal cultural resources to a less than
significant level.
The City received five comments letters on the proposed project during the MND circulation
period. These comments were from one member of the public and four responsible agencies
for the proposed project: Caltrans, Valley Water, Santa Clara County, and California Department
of Fish and Wildlife (CDFW). Comments from the member of the public were not related to the
environmental analysis. Comments from the responsible agencies primarily indicated the
permits that would be required for work in certain areas for which they have jurisdiction.
Comments from CDFW recommended additional measures for the protection of Crotch’s
Bumble Bee, California Ridgeway’s Rail and Black Rail. While the City concluded that impacts on
these species would be less than significant, the city has agreed to implement these additional
measures to further reduce impacts on those species. This is detailed further in the Final MND.
An e-mail has been sent to each commenter responding to their comments and, where
applicable, indicating where their comments have been addressed in the Final MND. A link to
the Final IS/MND and MMRP are included in the City of Palo Alto Fiber webpage8
ATTACHMENTS
Attachment A: 4525000111 EPLUS TECHNOLOGY INC
Attachment B: S25192604 EPLUS TECHNOLOGY INC
APPROVED BY:
Darren Numoto, Chief Information Officer
8 City of Palo Alto Fiber Webpage, https://www.cityofpaloalto.org/paloaltofiber
This City of Palo Alto (City) Purchase Order agreement (PO) is entered
into by and between City and ePLUS, an authorized reseller to Cisco,
pursuant to State of California Department of General Services
Participating Addendum No. 7-20-70-47-01 with Cisco for the purchase
of Cisco Edge routers, support software, and NCS core routers as
detailed in this PO.
In entering into this PO, ePLUS. represents and warrants that it is an
authorized reseller for Cisco consistent with Section 8 (Authorized
Resellers) of California Participating Addendum No. 7-20-70-47-01.
TERM: September 16, 2024 through September 17, 2027
This PO hereby attaches and incorporates the following contract
documents into this PO by reference as though fully set forth herein:
1)Cisco NASPO AR3227 Master Agreement
2)Cisco CA Participating Addendum 7-20-70-47-01
3)Cisco Systems CA Participating Addendum 7-20-70-47-01
Amendment No.1
4)California General Provisions # Information Technology
(GSPD401IT)(eff.9.5.2014)
5)California Cloud Computing SAAS General Provisions (eff. 6.7.2019)
Vendor Address
EPLUS TECHNOLOGY INC
13595 DULLES TECHNOLOGY DR
HERNDON VA 20171-3413
Tel: 703-984-8400 Fax: 703-984-8600
Bill To:
ASD
City of Palo Alto
250 Hamilton Avenue
Palo Alto CA 94301
Ship To:
Information Technology Services
City of Palo Alto
250 Hamilton Ave., 2nd Floor
Palo Alto CA 94301
Item Material/Description Quantity UM Net Price Net Amount
______________________________________
Chief Procurement Officer
THIS P.O. IS SUBJECT TO THE TERMS AND CONDITIONS STATED BELOW AND ON THE LAST PAGESPECIFICATIONS - Any specification and /or drawings referred to and/or attached hereto are expressly made a part of this Purchase Order.DELIVERY - Please notify the City promptly if delivery cannot be made on or before the date specified. If partial shipment is authorized, so indicate on
all documents. Complete packing lists must accompany each shipment.
INVOICE - A separate invoice is required for each order. Send to address indicated above.
City of Palo Alto
Purchasing and Contract Administration
P.O.Box 10250
Palo Alto CA 94303
Tel:(650)329-2271 Fax:(650)329-2468
Purchase Order
P.O. NUMBER MUST APPEAR ON ALL INVOICES, PACKAGES, SHIPPING
PAPERS AND CORRESPONDENCE PERTAINING TO THIS ORDER
PO Number 4525000111
Date 08/27/2024
Vendor No.102667-01
Payment Terms Payment Due 30 days
FOB Point F.O.B Destination
Ship via Ship Best Way
Required Date 09/16/2024
Buyer/Phone Alice Harrison / 650-329-2173
Email Alice.Harrison@CityofPaloAlto.org
DELIVERIES ACCEPTED ONLY BETWEEN 7:00 AM & 3:00 PM UNLESS OTHER
ARRANGEMENTS ARE INDICATED HEREIN
Page 1 of 6
6)California Cloud Computing Special Provisions for SAAS (eff.
3.15.2018)
7)City of Palo Alto Purchase Order Terms and Conditions (Goods)
0010 ASR-9902-FC Chassis 2 EA 40,500.63 81,001.26
ASR 9902 FLEXIBLE CONSUMPTION COMPACT CHASSIS, 2 R U Qty
2
ASR 9902 4-POST MOUNTING KIT FOR 19 & 23 INCH RACK Qty 2 (no
cost)
ASR9000; OTHER NETWORK APPLICATIONS; FOR TRACKING ONLY
Qty 2 (no cost)
ASR 9900 FIXED CHASSIS ROUTE PROCESSOR SLOT FILLER Qty 2
(no cost)
ASR 9000 FLEXIBLE CONSUMPTION BUSINESS MODEL - TRAC KING
ONLY Qty 2 (no cost)
ASR 9902 FCM CHASSIS HARDWARE TRACKING PID Qty 2 (no cost)
NORTH AMERICA AC TYPE A POWER CABLE Qty 4 (no cost)
CISCO ASR 9000 IOS XR 64-BIT 3DES SW FOR 7.11 RLS - FCM Qty 2
(no cost)
FLEXIBLE CONSUMPTION IOSXR Qty 2 (no cost)
57C3 BASE HARDWARE TRACKING PID Qty 2 (no cost)
NCS 5500 MPA BLANK FILLER Qty 6 (no cost)
NCS 57C3 FAN TRAY (40MM) CHASSIS PORT-S INTAKE Qty 8 (no
cost)
Vendor Address
EPLUS TECHNOLOGY INC
13595 DULLES TECHNOLOGY DR
HERNDON VA 20171-3413
Tel: 703-984-8400 Fax: 703-984-8600
Bill To:
City of Palo Alto
Account Payable
P.O.Box 10250
Palo Alto, CA 94303
Ship To:
Information Technology Services
City of Palo Alto
250 Hamilton Ave., 2nd Floor
Palo Alto CA 94301
Item Material/Description Quantity UM Net Price Net Amount
______________________________________
Chief Procurement Officer
THIS P.O. IS SUBJECT TO THE TERMS AND CONDITIONS STATED BELOW AND ON THE LAST PAGESPECIFICATIONS - Any specification and /or drawings referred to and/or attached hereto are expressly made a part of this Purchase Order.DELIVERY - Please notify the City promptly if delivery cannot be made on or before the date specified. If partial shipment is authorized, so indicate on
all documents. Complete packing lists must accompany each shipment.
INVOICE - A separate invoice is required for each order. Send to address indicated above.
City of Palo Alto
Purchasing and Contract Administration
P.O.Box 10250
Palo Alto CA 94303
Tel:(650)329-2271 Fax:(650)329-2468
Purchase Order
P.O. NUMBER MUST APPEAR ON ALL INVOICES, PACKAGES, SHIPPING
PAPERS AND CORRESPONDENCE PERTAINING TO THIS ORDER
PO Number 4525000111
Date 08/27/2024
Vendor No.102667-01
Payment Terms Payment Due 30 days
FOB Point F.O.B Destination
Ship via Ship Best Way
Required Date 09/16/2024
Buyer/Phone Alice Harrison / 650-329-2173
Email Alice.Harrison@CityofPaloAlto.org
DELIVERIES ACCEPTED ONLY BETWEEN 7:00 AM & 3:00 PM UNLESS OTHER
ARRANGEMENTS ARE INDICATED HEREIN
Page 2 of 6
NCS 57C3 FAN TRAY (60MM) CHASSIS PORT-S INTAKE Qty 4 (no
cost)
NCS 57C3 ACCESSORY KIT FOR 3RU CHASSIS Qty 2 (no cost)
NCS 57C3 ROUTE PROCESSOR BLANK FILLER Qty 2 (no cost)
NCS 57C3 AC 1600W POWER SUPPLY PORT-S INTAKE /
FRONT-TO-BACK Qty 4 (no cost)
POWER CORD FOR AC V2 POWER MODULE (USA) Qty 4 (no cost)
CORE & AGGR ESSENTIALS SIA V2.0 100G 3-5 YEAR TERM Qty 12
(no cost)
CORE AMP AGGR ADVANTAGE NESTED SIA V2.Qty 12 (no cost)
IOS-XR 7.10 TRACKING LICENSE Qty 2 (no cost)
IOS XR 7.10 K9 SOFTWARE IMAGE Qty 2 (no cost)
FLEXIBLE CONSUMPTION IOSXR Qty 2 (no cost)
City PM: Darren.Numoto@CityofPaloAlto.org
0020 ASR-9902-FAN Module 6 EA 350.03 2,100.18
ASR 9902 FAN MODULE
Qty 6
0030 A99-RP-F-FC CHASSIS ROUTE PROCESSOR 2 EA 10,500.47 21,000.94
ASR 9900 FIXED CHASSIS ROUTE PROCESSOR FCM
Qty 2
Vendor Address
EPLUS TECHNOLOGY INC
13595 DULLES TECHNOLOGY DR
HERNDON VA 20171-3413
Tel: 703-984-8400 Fax: 703-984-8600
Bill To:
City of Palo Alto
Account Payable
P.O.Box 10250
Palo Alto, CA 94303
Ship To:
Information Technology Services
City of Palo Alto
250 Hamilton Ave., 2nd Floor
Palo Alto CA 94301
Item Material/Description Quantity UM Net Price Net Amount
______________________________________
Chief Procurement Officer
THIS P.O. IS SUBJECT TO THE TERMS AND CONDITIONS STATED BELOW AND ON THE LAST PAGESPECIFICATIONS - Any specification and /or drawings referred to and/or attached hereto are expressly made a part of this Purchase Order.DELIVERY - Please notify the City promptly if delivery cannot be made on or before the date specified. If partial shipment is authorized, so indicate on
all documents. Complete packing lists must accompany each shipment.
INVOICE - A separate invoice is required for each order. Send to address indicated above.
City of Palo Alto
Purchasing and Contract Administration
P.O.Box 10250
Palo Alto CA 94303
Tel:(650)329-2271 Fax:(650)329-2468
Purchase Order
P.O. NUMBER MUST APPEAR ON ALL INVOICES, PACKAGES, SHIPPING
PAPERS AND CORRESPONDENCE PERTAINING TO THIS ORDER
PO Number 4525000111
Date 08/27/2024
Vendor No.102667-01
Payment Terms Payment Due 30 days
FOB Point F.O.B Destination
Ship via Ship Best Way
Required Date 09/16/2024
Buyer/Phone Alice Harrison / 650-329-2173
Email Alice.Harrison@CityofPaloAlto.org
DELIVERIES ACCEPTED ONLY BETWEEN 7:00 AM & 3:00 PM UNLESS OTHER
ARRANGEMENTS ARE INDICATED HEREIN
Page 3 of 6
0040 PWR-1.6KW-AC CHASSIS AC POWER SUPPLY 4 EA 907.33 3,629.32
ASR 9900 FIXED CHASSIS AC POWER SUPPLY
Qty 4
0050 SD-AR1K-ASR9902M 2 EA 7,520.36 15,040.72
NORTH AMERICA AC TYPE A POWER CABLE
Qty 4
0060 SD-SWK-ADNED400 2 EA 4,802.36 9,604.72
SW SUPPORT NO UPG ADVANTAGE SOFTWARE RTU LICENSE P ER
400G
Qty 2
0070 SD-AR1K-A99RPFFC ASSIS ROUTEPROCESSOR 2 EA 1,789.34 3,578.68
AR LEVEL 1 NO SW SUP ASR 9900 FIXED CHASSIS ROUTE
PROCESSOR
Qty 2
0080 ADN-ED-400G-SIA3 2 EA 13,542.19 27,084.38
EDGE ADVANTAGE W/ ESSENTIALS SIA PER 400G FOR 36-5 9
MONTHS
Qty 2
Vendor Address
EPLUS TECHNOLOGY INC
13595 DULLES TECHNOLOGY DR
HERNDON VA 20171-3413
Tel: 703-984-8400 Fax: 703-984-8600
Bill To:
City of Palo Alto
Account Payable
P.O.Box 10250
Palo Alto, CA 94303
Ship To:
Information Technology Services
City of Palo Alto
250 Hamilton Ave., 2nd Floor
Palo Alto CA 94301
Item Material/Description Quantity UM Net Price Net Amount
______________________________________
Chief Procurement Officer
THIS P.O. IS SUBJECT TO THE TERMS AND CONDITIONS STATED BELOW AND ON THE LAST PAGESPECIFICATIONS - Any specification and /or drawings referred to and/or attached hereto are expressly made a part of this Purchase Order.DELIVERY - Please notify the City promptly if delivery cannot be made on or before the date specified. If partial shipment is authorized, so indicate on
all documents. Complete packing lists must accompany each shipment.
INVOICE - A separate invoice is required for each order. Send to address indicated above.
City of Palo Alto
Purchasing and Contract Administration
P.O.Box 10250
Palo Alto CA 94303
Tel:(650)329-2271 Fax:(650)329-2468
Purchase Order
P.O. NUMBER MUST APPEAR ON ALL INVOICES, PACKAGES, SHIPPING
PAPERS AND CORRESPONDENCE PERTAINING TO THIS ORDER
PO Number 4525000111
Date 08/27/2024
Vendor No.102667-01
Payment Terms Payment Due 30 days
FOB Point F.O.B Destination
Ship via Ship Best Way
Required Date 09/16/2024
Buyer/Phone Alice Harrison / 650-329-2173
Email Alice.Harrison@CityofPaloAlto.org
DELIVERIES ACCEPTED ONLY BETWEEN 7:00 AM & 3:00 PM UNLESS OTHER
ARRANGEMENTS ARE INDICATED HEREIN
Page 4 of 6
0090 ADN-ED-400G-RTU1 SOFTWARE RTULICENSE 2 EA 22,683.16 45,366.32
EDGE ADVANTAGE W/ ESSENTIALS SOFTWARE RTU LICENSE PER
400G
Qty 2
0100 NCS-57C3-MOD-SYS 2 EA 34,511.36 69,022.72
NCS 57C3 BASE CHASSIS, FLEXIBLE CONSUMPTION NEED S MART
LIC
Qty 2
0110 NC57-MOD-RP2-E ROUTE PROCESSOR WITH SYNC 2 EA 7,548.85 15,097.70
NCS 5700 ROUTE PROCESSOR WITH SYNCE
Qty 2
0120 SD-AR1K-NCSSYSC3 LEVEL 1 NO SW SUP NCS 5 2 EA 8,094.34 16,188.68
AR LEVEL 1 NO SW SUP NCS 57C3 BASE CHASSI
Qty 2
0130 SD-AR1K-NC57MODR 2 EA 1,594.36 3,188.72
AR LEVEL 1 NO SW SUP NCS 5700 ROUTE PROC W SYNCE
Qty 2
Vendor Address
EPLUS TECHNOLOGY INC
13595 DULLES TECHNOLOGY DR
HERNDON VA 20171-3413
Tel: 703-984-8400 Fax: 703-984-8600
Bill To:
City of Palo Alto
Account Payable
P.O.Box 10250
Palo Alto, CA 94303
Ship To:
Information Technology Services
City of Palo Alto
250 Hamilton Ave., 2nd Floor
Palo Alto CA 94301
Item Material/Description Quantity UM Net Price Net Amount
______________________________________
Chief Procurement Officer
THIS P.O. IS SUBJECT TO THE TERMS AND CONDITIONS STATED BELOW AND ON THE LAST PAGESPECIFICATIONS - Any specification and /or drawings referred to and/or attached hereto are expressly made a part of this Purchase Order.DELIVERY - Please notify the City promptly if delivery cannot be made on or before the date specified. If partial shipment is authorized, so indicate on
all documents. Complete packing lists must accompany each shipment.
INVOICE - A separate invoice is required for each order. Send to address indicated above.
City of Palo Alto
Purchasing and Contract Administration
P.O.Box 10250
Palo Alto CA 94303
Tel:(650)329-2271 Fax:(650)329-2468
Purchase Order
P.O. NUMBER MUST APPEAR ON ALL INVOICES, PACKAGES, SHIPPING
PAPERS AND CORRESPONDENCE PERTAINING TO THIS ORDER
PO Number 4525000111
Date 08/27/2024
Vendor No.102667-01
Payment Terms Payment Due 30 days
FOB Point F.O.B Destination
Ship via Ship Best Way
Required Date 09/16/2024
Buyer/Phone Alice Harrison / 650-329-2173
Email Alice.Harrison@CityofPaloAlto.org
DELIVERIES ACCEPTED ONLY BETWEEN 7:00 AM & 3:00 PM UNLESS OTHER
ARRANGEMENTS ARE INDICATED HEREIN
Page 5 of 6
0140 SD-SWK-ESS1002G 12 EA 248.21 2,978.52
SW SUPPORT NO UPG CORE ANDAGGREGATION ESSENTIALS S
WRIGHT-T
Qty 12
0150 SD-SWK-ADN100GR 12 EA 442.87 5,314.44
SW SUPPORT NO UPG CORE AGGREGATION ADVANTAGENESTED
SW RI
Qty 12
0160 ESS-100G-RTU-2 12 EA 1,247.58 14,970.96
CORE & AGGREGATION ESSENTIALS SW RIGHT-TO-USE V2.0 100G
Qty 12
0170 ADN-100G-RTU-2 12 EA 2,154.90 25,858.80
CORE & AGGREGATION ADVANTAGE W/ ESSENTIALS SWRTU V2.0
100G
Qty 12
-------------------------
Sub-Total 361,027.06
Sales Tax 17,506.51
Vendor Address
EPLUS TECHNOLOGY INC
13595 DULLES TECHNOLOGY DR
HERNDON VA 20171-3413
Tel: 703-984-8400 Fax: 703-984-8600
Bill To:
City of Palo Alto
Account Payable
P.O.Box 10250
Palo Alto, CA 94303
Ship To:
Information Technology Services
City of Palo Alto
250 Hamilton Ave., 2nd Floor
Palo Alto CA 94301
Item Material/Description Quantity UM Net Price Net Amount
______________________________________
Chief Procurement Officer
Total 378,533.57
THIS P.O. IS SUBJECT TO THE TERMS AND CONDITIONS STATED BELOW AND ON THE LAST PAGESPECIFICATIONS - Any specification and /or drawings referred to and/or attached hereto are expressly made a part of this Purchase Order.DELIVERY - Please notify the City promptly if delivery cannot be made on or before the date specified. If partial shipment is authorized, so indicate on
all documents. Complete packing lists must accompany each shipment.
INVOICE - A separate invoice is required for each order. Send to address indicated above.
City of Palo Alto
Purchasing and Contract Administration
P.O.Box 10250
Palo Alto CA 94303
Tel:(650)329-2271 Fax:(650)329-2468
Purchase Order
P.O. NUMBER MUST APPEAR ON ALL INVOICES, PACKAGES, SHIPPING
PAPERS AND CORRESPONDENCE PERTAINING TO THIS ORDER
PO Number 4525000111
Date 08/27/2024
Vendor No.102667-01
Payment Terms Payment Due 30 days
FOB Point F.O.B Destination
Ship via Ship Best Way
Required Date 09/16/2024
Buyer/Phone Alice Harrison / 650-329-2173
Email Alice.Harrison@CityofPaloAlto.org
DELIVERIES ACCEPTED ONLY BETWEEN 7:00 AM & 3:00 PM UNLESS OTHER
ARRANGEMENTS ARE INDICATED HEREIN
Page 6 of 6
This City of Palo Alto (City) Purchase Order agreement (PO) is entered
into by and between City and ePLUS, Participating Addendum No.
7-15-70-34-013 with ePLUS for the purchase of professional service to
design, configure, install, and deployment of the network elements, as
detailed in this PO.
TERM: September 19, 2024 through September 18, 2027
This PO hereby attaches and incorporates the following contract
documents into this PO by reference as though fully set forth herein:
1. Statement of Work# 148046
2. City of Palo Alto Purchase Order Terms and Conditions (Service)
0010 e+ Completion of Prj Kick-off call 74,070 USD 1.00 74,070.00
SOW# City of Palo Alto-ISP Backbone-140846
OMNIA Partners - TD Synnex - R200803
Milestone 1 Completion of Project Kick-off Call
City's Project Manager: Darren.Numoto@CityofPaloAlto.org
Vendor Address
EPLUS TECHNOLOGY INC
13595 DULLES TECHNOLOGY DR
HERNDON VA 20171-3413
Tel: 703-984-8400 Fax: 703-984-8600
Bill To:
City of Palo Alto
Account Payable
P.O.Box 10250
Palo Alto, CA 94303
Ship To:
Information Technology Services
City of Palo Alto
250 Hamilton Ave., 2nd Floor
Palo Alto CA 94301
Item Material/Description Quantity UM Net Price Net Amount
______________________________________
Chief Procurement Officer
THIS P.O. IS SUBJECT TO THE TERMS AND CONDITIONS STATED BELOW AND ON THE LAST PAGESPECIFICATIONS - Any specification and /or drawings referred to and/or attached hereto are expressly made a part of this Purchase Order.DELIVERY - Please notify the City promptly if delivery cannot be made on or before the date specified. If partial shipment is authorized, so indicate on
all documents. Complete packing lists must accompany each shipment.
INVOICE - A separate invoice is required for each order. Send to address indicated above.
City of Palo Alto
Purchasing and Contract Administration
P.O.Box 10250
Palo Alto CA 94303
Tel:(650)329-2271 Fax:(650)329-2468
Service Order
P.O. NUMBER MUST APPEAR ON ALL INVOICES, PACKAGES, SHIPPING
PAPERS AND CORRESPONDENCE PERTAINING TO THIS ORDER
PO Number S25192604
Date 09/06/2024
Vendor No.102667-01
Payment Terms Payment Due 30 days
FOB Point Services Only
Ship via Services as requested by CTY
Term 09/16/2024 - 09/17/2027
Buyer/Phone Alice Harrison / 650-329-2173
Email Alice.Harrison@CityofPaloAlto.org
DELIVERIES ACCEPTED ONLY BETWEEN 7:00 AM & 3:00 PM UNLESS OTHER
ARRANGEMENTS ARE INDICATED HEREIN
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0020 e+ Approval of high-level design 2.12 32,920 USD 1.00 32,920.00
Milestone 2 Approval of High-Level Design - Section 2.12
0030 e+ Completion of Acceptance Testing 2.14 32,920 USD 1.00 32,920.00
Milestone 3 Completion of Acceptance Testing - Section 2.14
0040 e+ Project Completion - Training/Deliver 24,690 USD 1.00 24,690.00
Milestone 4 Project Completion # Training # Section 2.15 and
Deliverables # Section 2.2
-------------------------
Sub-Total 164,600.00
Vendor Address
EPLUS TECHNOLOGY INC
13595 DULLES TECHNOLOGY DR
HERNDON VA 20171-3413
Tel: 703-984-8400 Fax: 703-984-8600
Bill To:
City of Palo Alto
Account Payable
P.O.Box 10250
Palo Alto, CA 94303
Ship To:
Information Technology Services
City of Palo Alto
250 Hamilton Ave., 2nd Floor
Palo Alto CA 94301
Item Material/Description Quantity UM Net Price Net Amount
______________________________________
Chief Procurement Officer
Total 164,600.00
THIS P.O. IS SUBJECT TO THE TERMS AND CONDITIONS STATED BELOW AND ON THE LAST PAGESPECIFICATIONS - Any specification and /or drawings referred to and/or attached hereto are expressly made a part of this Purchase Order.DELIVERY - Please notify the City promptly if delivery cannot be made on or before the date specified. If partial shipment is authorized, so indicate on
all documents. Complete packing lists must accompany each shipment.
INVOICE - A separate invoice is required for each order. Send to address indicated above.
City of Palo Alto
Purchasing and Contract Administration
P.O.Box 10250
Palo Alto CA 94303
Tel:(650)329-2271 Fax:(650)329-2468
Service Order
P.O. NUMBER MUST APPEAR ON ALL INVOICES, PACKAGES, SHIPPING
PAPERS AND CORRESPONDENCE PERTAINING TO THIS ORDER
PO Number S25192604
Date 09/06/2024
Vendor No.102667-01
Payment Terms Payment Due 30 days
FOB Point Services Only
Ship via Services as requested by CTY
Term 09/16/2024 - 09/17/2027
Buyer/Phone Alice Harrison / 650-329-2173
Email Alice.Harrison@CityofPaloAlto.org
DELIVERIES ACCEPTED ONLY BETWEEN 7:00 AM & 3:00 PM UNLESS OTHER
ARRANGEMENTS ARE INDICATED HEREIN
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