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HomeMy WebLinkAboutStaff Report 2408-3417CITY OF PALO ALTO CITY COUNCIL Special Meeting Monday, September 09, 2024 Council Chambers & Hybrid 5:30 PM     Agenda Item     2.Approval of Minutes from June 3, June 10, August 12, and August 19, 2024 Meetings City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: September 9, 2024 Report #:2408-3417 TITLE Approval of Minutes from June 3, June 10, August 12, and August 19, 2024 Meetings RECOMMENDATION That the minutes be reviewed and approved. ATTACHMENTS Attachment A: June 3, 2024 Draft Action Minutes Attachment B: June 10, 2024 Draft Action Minutes Attachment C: August 12, 2024 Draft Action Minutes Attachment D: August 19, 2024 Draft Action Minutes APPROVED BY: Mahealani Ah Yun CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 6 Special Meeting June 3, 2024 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 4:00 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely: Absent: Special Orders of the Day 1. Proclamation Recognizing C-SPAN StudentCam 2024 Palo Alto Winners NO ACTION Closed Session AA1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section 54956.8 Property: 4000 Middlefield Road, Palo Alto (Informally known as the Cubberley Site) Negotiating Party: Palo Alto Unified School District City Negotiators: (Ed Shikada, Chantal Cotton Gaines, Kristen O'Kane, Sunny Tong) Subject of Negotiations: Purchase, Exchange, and/or Lease Price and Terms of Payment MOTION: Council Member Lythcott-Haims moved, seconded by Council Member Veenker to go into Closed Session. MOTION PASSED: 6-0-1, Tanaka absent Council went into Closed Session at 4:21 P.M. Council returned from Closed Session at 5:40 P.M. Mayor Stone announced no reportable action. Agenda Changes, Additions and Deletions DRAFT ACTION MINUTES Page 2 of 6 Sp. City Council Meeting Draft Action Minutes: 06/03/2024 Public Comment Council Member Questions, Comments and Announcements Consent Calendar Council Member Kou registered a no vote on Agenda Item Numbers 13, 14, 15. Council Member Tanaka registered a no vote on Agenda Item Numbers 6, 10. Council Member Burt, Lauing, & Stone requested to pull Agenda Item Number 11. MOTION: Council Member Burt moved, seconded by Mayor Stone to approve Agenda Item Numbers 2-10, 12-15, and to pull off Consent Agenda Item Number 11. MOTION PASSED ITEMS 2-5, 7-9, 12: 7-0 MOTION PASSED ITEMS 6, 10: 6-1, Tanaka no MOTION PASSED ITEMS 13, 14, 15: 6-1, Kou no 2. Approval of Minutes from May 13, 2024 Meeting 3. QUASI-JUDICIAL. 810 Los Trancos Road [23PLN-00147]: Request for Site and Design Review to allow removal of an existing pool and construction of a new lap pool, removal of three (3) and planting of ten (10) new 24-inch box trees, and associated site improvements. Environmental Assessment: Exempt from the provisions of CEQA per Section 15303. 4. Approval of Contract Amendment No. 4 to Contract No. C15159248 with Geodesy in the Amount of $495,000 (for a new not-to-exceed of $2,425,00) and Extend the Term for Three Years for Encompass GIS Software Maintenance and Support. CEQA status - not a project. 5. Approval of Contract Amendment No. 3 to Contract No. C15152204A with Questica to Increase Compensation by $168,635 (for a new not-to-exceed of $1,227,659) and Extend the Term for Two years for a total term of 12 years for the Budget Software System, Support and Maintenance. CEQA status – not a project. 6. Approval of Cost-Sharing Agreement with Santa Clara Valley Water District for Guiding Principle 5 Program funding for Future Projects at the Palo Alto Regional Water Quality Control Plant; CEQA Status – Not a project DRAFT ACTION MINUTES Page 3 of 6 Sp. City Council Meeting Draft Action Minutes: 06/03/2024 7. Approval of General Services Contract No. C24190163 with Musson Theatrical in a Total Not-to Exceed Amount for $101,927 for the Refurbishing of the Stage Rigging System at Lucie Stern Community Theatre; CEQA status – categorically exempt (Regulation 15301). 8. Recommendation to Adopt a Resolution Authorizing the City Manager or Their Designee to Execute the Transmission Owner Rate Case Program Agreement With Northern California Power Agency; CEQA Status: Not a Project Under CEQA Guidelines Section 15378(a) 9. Approval of Construction Contract Number C24189247 with Bear Electrical Solutions, Inc. in the amount Not to Exceed $600,000 to provide On-Call Services for Traffic Signal and Electrical Services; CEQA status – categorically exempt (CEQA Guidelines Section 15301). 10. Approval of Professional Services Contract Number C24188409 with ACME Technologies in the Total Amount Not-to Exceed $838,623 for a New Software Ticketing System for the Palo Alto Junior Museum & Zoo for a Term of Five Years; CEQA Status – Not a Project 11. Approve New Pre-Approved Parklet Designs; Approve Amendments to the Ongoing Parklet Regulations; and Adopt an Ordinance and Resolution Extending the Interim Parklet Program to the Car-Free Portion of Ramona Avenue through March 2025; CEQA Status – Categorically Exempt. 12. CONSENT: Adoption of an Ordinance extending the Term of Ordinance No. 5517 by an Additional 12 Months from June 16, 2024 to June 30, 2025. Ordinance 5517 Amends Title 18 (Zoning) of the Palo Alto Municipal Code to Update Definitions, Broaden Permitted Uses and Provide Limits on Certain Uses through Updates to the Conditional Use Permit Thresholds. Environmental Review: CEQA Exemption 15061(b)(3) 13. SECOND READING: PUBLIC HEARING / QUASI-JUDICIAL. 800 San Antonio Road [23PLN- 00010]: Recommendation on Applicant’s Request for a Rezone from Service Commercial to Planned Community/Planned Home Zoning (PC/PHZ). The Project Includes Construction of 75 Residential Condominium Ownership Units Including 15 Below-Market Rate Units (20% of the Units) in a Five Story Building with Two Levels of Subterranean Parking. A Subdivision Map will be Required. An Addendum to the Previously Certified Environmental Impact Report for the Housing Incentive Program Expansion and 788 San Antonio Mixed Use Project (SCH # 2019090070) was Prepared. Zoning District: CS (Commercial Service). (FIRST READING: May 6, 2024 PASSED 6-1, Kou no) 14. SECOND READING: Adoption of an Ordinance Updating Chapter 18.15 (Density Bonus) of Title 18 (Zoning) to Reflect Recent Changes in State Density Bonus Law and Revising Regulations for Provision of On-Site Affordable Rental Units Under the City’s Inclusionary Housing Ordinance; Recommended by the Planning and Transportation Commission March 13, 2024. CEQA Status: Exempt under CEQA Guidelines Section 15061(b)(3). (FIRST READING: May 6, 2024 PASSED 7-0) DRAFT ACTION MINUTES Page 4 of 6 Sp. City Council Meeting Draft Action Minutes: 06/03/2024 15. SECOND READING: Amendments to Palo Alto Municipal Code (PAMC) Chapter 2.27, Historic Resources Board, Section 2.27.010 to Reduce Required Members from Seven to Five, Reduce the Required Number of Professionals from Three to Two, and Expand the Professional Fields Consistent with Certified Local Government (CLG) Requirements for Historic Resources Boards; and to PAMC Section 2.27.030 (a) and (b) to Reduce Regular Meetings to Once per Month and Reduce the Size of a Local Quorum to Three Members (FIRST READING: May 13, 2024 PASSED 6-1, Kou no) City Manager Comments Ed Shikada, City Manager Action Items 16. Receive an Update and Provide Direction on University Avenue Streetscape Improvements Project Vision, Design, and Stakeholder Engagement Strategy MOTION: Mayor Stone moved, seconded by Vice Mayor Lauing to approve the balancing of goals and next steps (design concepts and stakeholder engagement) as reflected on the Staff Presentation slides 37 and 38 and direct staff to pursue the short-term and near-term projects and goals on an expedited basis and return to Council with preferred concept by Fall of 2024: 1. Balance desire for outdoor dining and gathering spaces with on-street parking for retail customers: a. Retain at least 1/3 of on-street parking to support retail, capping number of parklets, and use wider sidewalks for outdoor dining, retail, and gathering spaces. 2. Reduce congestion and enhance pedestrian and bicycle experience while maintaining vehicular access: a. Maintain existing width of travel lanes on University Avenue, expand sidewalks, and encourage the use of Hamilton and Lytton Avenue as bike routes. 3. Balance desire for special events while minimizing negative financial impacts on businesses from temporary road closures: a. Seek additional stakeholder feedback to determine number and duration of events. 4. Balance desire for wider sidewalks, gathering spaces, and enhanced streetscape with direction to explore lower cost alternatives: DRAFT ACTION MINUTES Page 5 of 6 Sp. City Council Meeting Draft Action Minutes: 06/03/2024 a. Do not reduce scope significantly as that does not support the vision. If phasing is desired, implement in no more than two phases to minimize total costs and negative impacts to businesses. MOTION PASSED: 7-0 17. PUBLIC HEARING: FIRST READING: Ordinance Amending Chapter 16.14 (California Green Building Standards, California Code of Regulations, Title 24, Part 11) of the Palo Alto Municipal Code to Adopt the 2022 Green Building Standards Code, Along With Local Modifications Related to Electrical Vehicle Charging Infrastructure Requirements and Building Electrification Requirements and an Ordinance Amending Chapter 16.17 (California Energy Code, California Code of Regulations, Title 24, Part 6) of the Palo Alto Municipal Code to Adopt the 2022 California Energy Code, Along with Local Modifications to Increase Energy Efficiency Standards for Buildings, Mandate Electric-Ready Requirements and Incentivize All-Electric New Construction. CEQA Status: Exempt under CEQA Guidelines Sections 15308 and 15061(b)(3) MOTION SPLIT FOR THE PURPOSE OF VOTING MOTION: Vice Mayor Lauing moved, seconded by Council Member Veenker to: 1. Introduce an ordinance amending Chapter 16.14 (California Green Building Standards, California Code of Regulations, Title 24, Part 11) of the Palo Alto Municipal Code to adopt the 2022 Green Building Standards Code, along with local modifications related to electrical vehicle charging infrastructure requirements and building electrification requirements and finding that such modifications or changes are reasonably necessary because of local climatic, geological or topographical conditions (Attachment A). MOTION PASSED: 6-1, Tanaka no MOTION: Vice Mayor Lauing moved, seconded by Council Member Veenker to: 2. Introduce an ordinance amending Chapter 16.17 (California Energy Code, California Code of Regulations, Title 24, Part 6) of the Palo Alto Municipal Code to adopt the 2022 California Energy Code, along with local modifications to increase energy efficiency standards for buildings, mandate electric-ready requirements, and incentivize all-electric new construction and finding that such modifications or changes are reasonably necessary because of local climatic, geological or topographical conditions (Attachment B). MOTION PASSED: 7-0 DRAFT ACTION MINUTES Page 6 of 6 Sp. City Council Meeting Draft Action Minutes: 06/03/2024 18. Approval to Operate the City-owned Building at 445 Bryant Street as a Community Center with Part-Time Use by La Comida de California for a Senior Nutrition Program; CEQA Status – Not a Project Council Member Kou Made a public disclosure on Agenda Item Number 18. MOTION: Council Member Kou moved, seconded by Mayor Stone to direct staff to operate the City-owned building at 445 Bryant Street as a community center with part-time use by La Comida de California for a senior nutrition program; and to start negotiations with La Comida de California with a $1 year lease agreement and take into consideration what other senior centers agreements are and what services are being provided. MOTION PASSED: 6-1, Tanaka no Adjournment: The meeting was adjourned at 10:36 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 5 Special Meeting June 10, 2024 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 4:00 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Council Member Tanaka arrived at 5:48pm Present Remotely: Absent: Agenda Changes, Additions and Deletions Public Comment Council Member Questions, Comments and Announcements Consent Calendar MOTION: Vice Mayor Lauing moved, seconded by Council Member Lythcott-Haims to approve Agenda Item Numbers 1-11. MOTION PASSED: 6-0-1, Tanaka absent 1. Approval of Minutes from May 20, 2024 Meeting 2. Adoption of a Resolution Calling for a General Municipal Election to be held November 5, 2024 3. Approve Extension to the Deadline for Boards, Commissions, and Committees Workplans from June 2024 to Council Approval in August 2024 DRAFT ACTION MINUTES Page 2 of 5 Sp. City Council Meeting Draft Action Minutes: 06/10/2024 4. QUASI-JUDICIAL. 310 California Avenue [23PLN-00304]: Request for Approval of a Conditional Use Permit for the Expansion of an Existing Commercial Recreation Use and Renovation of an Eating and Drinking Space. Environmental Assessment: Exempt from the Provisions of the California Environmental Quality Act in Accordance with CEQA Guidelines Section 15301 (Existing Facilities). Zoning District: CC(2)(R)(P). For More Information Contact the Project Planner Nishita Kandikuppa at nishita.kandikuppa@cityofpaloalto.org. 5. Approval of a Finding that the Fire Station No. 4 Replacement Project (CIP PE-18004) is "Substantially Complex" Under Public Contract Code Section 7201 and Direction to Increase the Retention Schedule From Five Percent to Ten Percent; CEQA Status – Exempt Under Section 15061(b)(2) 6. Approval of Professional Services Contract Number C24189086 with Carollo Engineers, Inc. in the Total Amount Not-to-Exceed $2,742,774 for Preparation of the Long Range Facilities Plan Update for the Regional Water Quality Control Plant for a Period of Two and a Half Years; CEQA Status – Not a Project 7. Approval of Construction Contract C24190538A with JJR Construction, Inc. in an Amount Not-to-Exceed $1,586,191 and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that May Develop During the Project Up to a Not-to-Exceed Amount of $158,619 for the Fiscal Year 2024 Sidewalk Repair ADA Improvement Project-REBID, Capital Improvement Program Projects PO-89003 and PO-12001; CEQA Status – exempt under section 15301(c) 8. Approval of Amendment Number 4 to Contract Number C21179265C with Carollo Engineers, Inc., to Increase Compensation by $4,151,386 and Approval of Amendment Number 2 to Contract Number C21178333 with Black & Veatch to Extend the Contract Term through December 31, 2027 for the Local Advanced Water Purification System Project (WQ-19003); CEQA status - Notice of Determination Adopted November 18, 2019 9. Adoption of a Resolution Approving Revisions to the City of Palo Alto Energy Risk Management Policy 10. Approval and Authorization for the City Manager or Their Designee to Execute the Following Five Utilities Contract Amendments for the Electric Grid Modernization Pilot: 1) Amendment Number 1 to VIP Powerline Corp C23185980 Increasing Compensation by $16,000,000 Through April 2028; 2) Amendment Number 1 to Davey Surgery Tree Company C20176920 Increasing Compensation by $3,103,484 Through May 2025; 3) Amendment Number 1 to Stella-Jones Blanket Purchase Order Increasing Compensation by $3,000,000 Through June 2026; 4) Amendment Number 1 to Oldcastle Infrastructure Blanket Purchase Order Increasing Compensation by $450,000 and Extending the Term to December 31, 2024; and 5) Amendment Number 1 to Statewide Traffic Safety and Signs S22183236 Increasing Compensation by $200,000 Through December 2024; CEQA Status: DRAFT ACTION MINUTES Page 3 of 5 Sp. City Council Meeting Draft Action Minutes: 06/10/2024 the Grid Modernization Project is Exempt Under CEQA Guidelines Sections 15302, 15303 and 15183. 11. Approval of Contract Amendment Number 1 to Contract Number C21181223A with Integrated Design 360, LLC. in the Amount of $100,000 and Extend Term by Six Months for Sustainability Services Related to Green Building, Energy Reach Codes, and Sustainability Climate Action Plan; CEQA Status: Not a Project. City Manager Comments Ed Shikada, City Manager Action Items AA1. Pre-Approved Parklet Designs and Proposed Revisions to Adopted Ongoing Parklets Standards MOTION: Council Member Kou moved, seconded by Council Member Burt to: 1. Approve and direct staff to adopt the Revised Ongoing Parklet Program Regulations, including allowing the use of planters on parklets. 2. Approve Pre-Approved Parklet Designs and the Associated Draft User Guide as recommended by Architectural Review Board (ARB). 3. (For consent on June 17) Adopt the attached interim ordinance and resolution to: a. Extend the interim parklet program for parklets and at-grade dining on the carfree portion of Ramona Street until March 31, 2025, or until outdoor dining standards are adopted for Ramona Street, whichever is sooner; b. Implement license fees under the interim ordinance for this same section of Ramona Street for use of the right-of-way as previously established under the Ongoing Parklet Program. 4. Direct staff to return to Council promptly after Summer Break with an Agenda Item to consider applying the ongoing parklet standards to California Avenue. MOTION PASSED: 6-0-1, Tanaka absent DRAFT ACTION MINUTES Page 4 of 5 Sp. City Council Meeting Draft Action Minutes: 06/10/2024 12. Hearing on Written Protests Against Proposed Discontinuance of a portion of El Camino Park; and Adopt a Resolution and Ordinance Approving a Ballot Measure for the Discontinuance of a portion of El Camino Park and Calling a Special Election on November 5, 2024; CEQA status - statutorily exempt per Pub. Res. Code § 21080(b)(12). Council Member Veenker recused herself on Agenda Item Number 12. MOTION: Council Member Burt moved, seconded by Council Member Lythcott-Haims to: 1. Hereby overrule the written protests. 2. Adopt the Ordinance and Resolution calling for a Special Election on November 5, 2024 and submit to the voters a Ballot Measure of whether to discontinue the park use of approximately 0.33 acres of El Camino Park for the purpose of constructing a roadway for transit vehicles between El Camino Real and the Palo Alto Transit Center. 3. Delegate authority to the Mayor to authorize one to three Council Members to file a written argument in favor of this measure and also to file a rebuttal argument. 4. Authorize the Mayor and City Manager to Execute a Letter of Intent with Stanford University for the Quarry Road Project. MOTION PASSED: 6-0-1, Veenker recused 13. Selection of Rail Grade Separation Alternatives and Bicycle-Pedestrian Crossing Near the Churchill Avenue Crossing for the Advancement of the Alternatives into the Preliminary Engineering and Environmental Documentation phase; CEQA status – statutorily exempt under CEQA section 15262 (feasibility and planning study). MOTION: Vice Mayor Lauing moved, seconded by Council Member Burt to recommend Seale Avenue for Bicycle and Pedestrian crossing location at for the Partial Underpass Alternative at Churchill Avenue Crossing to advance into the Preliminary Engineering and Environmental Documentation Phase, with the closure alternative as backup. MOTION PASSED: 5-2, Kou, Tanaka no Adjournment: The meeting was adjourned at 9:22 P.M. DRAFT ACTION MINUTES Page 5 of 5 Sp. City Council Meeting Draft Action Minutes: 06/10/2024 ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 5 Regular Meeting August 12, 2024 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Tanaka arrived at 5:34 P.M. Present Remotely: Absent: Special Orders of the Day 1. Appointment of Candidates for Vacancies on the Historic Resources Board. CEQA Status – Not a project. Historic Resources Board First Round of Voting for Two (2) vacancies on the Historic Resources Board with terms ending March 31, 2027 Barry Katz: Kou, Lythcott-Haims, Tanaka Zachary Pozner: Burt, Tanaka Geddes Ulinskas: Lauing, Lythcott-Haims, Stone, Veenker Caroline Willis: Burt, Kou, Lauing, Stone, Veenker Candidate Geddes Ulinskas receiving 4 votes is appointed to a full-term expiring March 31, 2027. Candidate Caroline Willis receiving 5 votes is appointed to a full-term expiring March 31, 2027. 2. Presentation of Exchange Students from Sister Cities of Albi, France and Oaxaca, Mexico NO ACTION DRAFT ACTION MINUTES Page 2 of 5 City Council Meeting Draft Action Minutes: 08/12/2024 Closed Session 3. CONFERENCE WITH CITY ATTORNEY- EXISTING LITIGATION Carina Rossner v. City of Palo Alto et al. Santa Clara County Superior Court Case No. 23-CV-410650 (One Case, as Defendant) Authority: Government Code Section 54956.9(d)(1) MOTION: Council Member Veenker moved, seconded by Vice Mayor Lauing to go into Closed Session. MOTION PASSED: 6-0-1, Kou recused Council went into Closed Session at 5:40 P.M. Council returned from Closed Session at 6:43 P.M. Mayor Stone announced no reportable action. Agenda Changes, Additions and Deletions Public Comment Council Member Questions, Comments and Announcements Consent Calendar MOTION: Council Member Burt moved, seconded by Council Member Kou to approve Agenda Item Numbers 4-5. MOTION PASSED: 7-0 4. Adoption of a Resolution Authorizing the City Manager to Accept on Behalf of the City of Palo Alto a Grant of Funds from the County of Santa Clara for the 2023 Emergency Management Performance Grant (EMPG) Program and Approve FY 2025 Budget Amendments in the General Fund; CEQA Status: Not a Project DRAFT ACTION MINUTES Page 3 of 5 City Council Meeting Draft Action Minutes: 08/12/2024 5. Adopt an Ordinance to Rename Tower Well Park to Fred Eyerly Tower Well Park as Recommended by the Parks & Recreation Commission; CEQA status – not a project. City Manager Comments Ed Shikada, City Manager Action Items AA1. PUBLIC HEARING/QUASI-JUDICIAL. Buena Vista Mobile Home Park Redevelopment/3980 El Camino Real [24PLN-00041; 24PLN-00129] Approval of a Vesting Tentative Map to Subdivide One Existing 4.5-acre Parcel into Two Parcels and to Approve a Streamlined Housing Development Review Application for a 61-unit Apartment Building. The Project Also Includes 44 Mobile Homes, which are Regulated by the State, and Authorization for the City Manager to Execute Amended Regulatory Agreements. Environmental Assessment: Exempt from the Provisions of the California Environmental Quality Act in Accordance with CEQA Guidelines Section 15332 (In-fill Development). Zoning District: RM-20. MOTION: Council Member Burt moved, seconded by Council Member Veenker to: 1. Approve the Streamlined Housing Development Review application to develop a 61- unit apartment building pursuant to the findings and subject to conditions of approval set forth in Attachment B; 2. Approve the associated Vesting Tentative Map application pursuant to findings and subject to conditions of approval set forth in Attachment B; and 3. Direct staff to return not sooner than September 15, 2024, or subsequently if needed and allowed with the following updates: A. Status report on the unresolved agreements between residents and the Housing Authority; B. Update on the status of the Palo Alto live/work preference and preference for Buena Vista residents; C. Clarification on the RV quality issues; D. Update on the plan for resident students to be able to attend their local schools during the relocation period; and DRAFT ACTION MINUTES Page 4 of 5 City Council Meeting Draft Action Minutes: 08/12/2024 E. Confirmation that the Canopy Program can meet the 122-minimum tree replacement requirement. MOTION PASSED: 7-0 6. Adoption of Resolutions Amending the Evergreen Park-Mayfield and Southgate Residential Preferential Parking Program Districts to Remove Parking Spots on El Camino Real Due to Caltrans’ Repaving and Bikeway Project and Moving Employee Permits to Other Locations in Each District; CEQA status - categorically exempt. MOTION: Council Member Burt moved, seconded by Vice Mayor Lauing to, pursuant to City Council direction on June 18, 2024 to amend the RPP Districts affected by Caltrans' El Camino Real Repaving and Bikeway project, which will remove most of the parking on El Camino Real, adopt the attached resolutions to: 1. Remove the parking spots located on El Camino Real from the Evergreen Park-Mayfield and Southgate RPP Districts; 2. Reallocate 50 employee permits from El Camino Real (Zone G) to Zones A-D in the Evergreen Park-Mayfield (EPM) Residential Preferential Parking (RPP) district; 3. Reallocate 20 employee permits from El Camino Real (Zone S1) into Zone S in the Southgate (SG) RPP district; and 4. Direct staff to: a. Evaluate a second tier of low-income parking permits pricing that would go up to approximately 80% AMI for a single person; b. Respond if requested to any other RPP requests from impacted neighborhoods going forward; c. Engage with Mayfield Place to address their off El Camino parking needs; and d. Promote additional incentives to encourage employees to park in parking garages rather than RPPs. MOTION PASSED: 6-1, Kou no 7. ACTION/LEGISLATIVE: Ordinance of the Council of the City of Palo Alto Amending Palo Alto Municipal Code (PAMC) Title 18 (Zoning) and Title 21 (Subdivisions and Other Divisions of Land) to Clarify Existing Regulations and to Implement Recent State Housing DRAFT ACTION MINUTES Page 5 of 5 City Council Meeting Draft Action Minutes: 08/12/2024 Laws. Chapters 18.14 (Housing Incentives), 18.18 (Downtown Commercial District), 18.30(F) (Automobile Dealership (AD) Combining District Regulations), 18.42 (Standard for Special Uses), 18.52 (Parking Regulations) and 18.77 (Processing of Permits and Approvals), and 21.12 (Tentative Maps and Preliminary Parcel Maps) are Amended, and Chapter 21.11 (Streamlined Subdivisions Resulting in Ten or Fewer Parcels) is Added. CEQA - Exempt Pursuant to Guidelines Section 15061(b)(3). Agenda Item Number 7 Not Heard and Deferred to a Date Uncertain. Adjournment: The meeting was adjourned at 10:55 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 4 Regular Meeting August 19, 2024 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Tanaka arrived at 5:33 P.M. Present Remotely: Absent: Agenda Changes, Additions and Deletions Public Comment Council Member Questions, Comments and Announcements Study Session 1. Study Session: Report from the Human Relations Commission regarding their Research on the Lived Experience of Asian American, Native Hawaiians and Pacific Islanders; CEQA status – not a project NO ACTION 2. Report from the Human Relations Commission Resulting from the ’Voices of our Community’ Listening Sessions on Local Experiences of Islamophobia/Anti-Arab Hate and Anti-Semitism. CEQA status - not a project. NO ACTION DRAFT ACTION MINUTES Page 2 of 4 City Council Meeting Draft Action Minutes: 08/19/2024 Consent Calendar Council Member Kou registered a no vote on Agenda Item Number 5. Council Member Tanaka registered a no vote on Agenda Item Numbers 5, 9, 10. MOTION: Vice Mayor Lauing moved, seconded by Mayor Stone to approve Agenda Item Numbers 3-12. MOTION PASSED 5: 5-2, Kou, Tanaka no MOTION PASSED ITEMS 9-10: 6-1, Tanaka no MOTION PASSED ITEMS 3-4, 6-8, 11-12: 7-0 3. Approval of Minutes from August 5, 2024 Meeting 4. Approval of the 11th Amendment to the Standard Industrial Lease Agreement for 1005 – 1007 Elwell Court 5. Recommend City Council Adopt a Resolution Amending the Gas Utility Long-term Plan (GULP) Objectives, Strategies and Implementation Plan, Amending the Gas Utility Reserves Management Practices, Amending the FY 2025 Gas Fund Budget Appropriation, and Amending Rate Schedules G-1 (Residential Gas Service), G-2 (Residential Master- Metered and Commercial Gas Service), G-3 (Large Commercial Gas Service), and G-10 (Compressed Natural Gas Service); CEQA Status: Not a Project Under Public Resources Code 15378(b)(5) and Exempt Under Public Resources Code 15273(a) 6. CONSENT: Addition of Five Properties to the City’s Historic Resources Inventory Based on Owner Interest. CEQA Status: Pursuant to Public Resources Code Section 21065, the Historic Designation of Properties is not a Project Subject to Environmental Review. 7. Approval of a Lease Amendment Between Palo Alto Players and the City of Palo Alto for the Premises at the Lucie Stern Community Center Located at 1305 Middlefield Road for an Approximate 36-month Term, at a starting Base Rent of $1,540.75 per Month and Increasing 3% Annually; CEQA Status – Not a Project 8. Approval of FY 2025 Stormwater Management Oversight Committee and Utilities Advisory Commission Workplans 9. Approval of Amendment Number 3 to Contract Number C18169712 with OB Sports Golf Management (Baylands), LLC in the Amount of $10,107,560 and Extend the Contract Term by Two Years and Nine Months for Management of Golf Course Operations at the Baylands Golf Links; Approval of Amendment Number 3 to Contract Number C18171872 with OB Sports Golf Management (Baylands), LLC to Extend the Contract Term by Two Years and Nine Months for a Real Estate License for the Restaurant to Provide Food and DRAFT ACTION MINUTES Page 3 of 4 City Council Meeting Draft Action Minutes: 08/19/2024 Beverage Services; and Approval of an Amendment to Fiscal Year 2025 Budget Appropriation in the General Fund (2/3 vote required); CEQA status – categorically exempt 10. Approval of Amendment No. 2 to the Lease Agreement Between the City of Palo Alto and the County of Santa Clara (Contract No. 1557819) at 2000 Geng Road for Safe Parking to Expand the Premises of the Lease and Increase by 10 the Number of Safe Parking Spaces Permitted; CEQA – Exempt pursuant to CEQA Guidelines Section 15061(b)(3) 11. Staff recommends the Council adopt the attached ordinance amending Municipal Code Chapter 2.22 to align Human Relations Commission procedures with previous Council action. 12. Approval of a Grant Agreement With the California Highway Patrol for a One-Year Program to Reduce Impaired Driving and Crashes with $307,000 in State Funds, Requiring $0 in City Matching Funds; and Approval of a FY 2025 Budget Amendment (Requires 2/3 approval) in the Supplemental Law Enforcement Services Fund; CEQA Status – Not a Project City Manager Comments Ed Shikada, City Manager Action Items 13. Approval of Castilleja School's Transportation Demand Management Plan Document for a Previously Approved Redevelopment Project Located at 1310 Bryant Street. Environmental Analysis: The City Council Previously Certified a Final Environmental Impact Report for this Project. MOTION: Council Member Burt moved, seconded by Council Member XX to approve the Transportation Demand Management Plan (TDMP) as consistent with the conditions of approval for the Castilleja School redevelopment project. MOTION FAILED FOR LACK OF A SECOND MOTION: Mayor Stone moved, seconded by Vice Mayor Lauing to approve the staff recommendation with a rebuttable presumption that 100% of the 60 available street parking spaces count toward ADT (120 trips) as detailed in the Staff Report (Measurement of current cars on the adjacent street count as the baseline, assuming that all cars are contributing to the total). DRAFT ACTION MINUTES Page 4 of 4 City Council Meeting Draft Action Minutes: 08/19/2024 SUBSTITUTE MOTION: Council Member Lythcott-Haims moved, seconded by Council Member Veenker to approve the Transportation Demand Management Plan (TDMP) as consistent with the conditions of approval for the Castilleja School redevelopment project. SUBSTITUTE MOTION PASSED: 4-3, Lauing, Kou, Stone no Adjournment: The meeting was adjourned at 10:30 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.