HomeMy WebLinkAboutStaff Report 2408-3334CITY OF PALO ALTO
CITY COUNCIL
Regular Meeting
Monday, August 19, 2024
Council Chambers & Hybrid
5:30 PM
Agenda Item
15.2024 Council Priorities and Objectives Q2 Report
City Council
Staff Report
From: City Manager
Report Type: INFORMATION REPORTS
Lead Department: City Manager
Meeting Date: August 19, 2024
Report #:2408-3334
TITLE
2024 Council Priorities and Objectives Q2 Report
RECOMMENDATION
This is an informational report that provides progress updates on the 2024 Council Priorities
and Objectives approved by the City Council on March 25, 2024. No action is needed.
BACKGROUND
On January 29, 2024, the Council held its annual retreat to approve the 2024 Council Priorities.1
The Priority Setting Guidelines define a priority as a topic that will receive unusual and
significant attention during the year. At the conclusion of the retreat, the City Council approved
the following priorities:
Economic Development and Transition
Climate Change and the Natural Environment: Protection and Adaptation
Housing for Social and Economic Balance
Community Health, Safety, Wellness and Belonging
Over a series of meetings the Council reviewed the proposed Objectives and on March 25,
2024, Council approved all of the 78 Objectives meant to reflect potential Council actions, be
measurable and time-bound to make real progress in advancing Council Priorities.2 These are
summarized in Attachment A of the report.
1 City Council Retreat January 29, 2024
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=13339
2 City Council Meeting March 25, 2024
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=15043
ANALYSIS
Progress on Council Priorities is measured by the accomplishments of its subset objectives and
reported on a calendar quarterly basis. Calendar Q2 spans the months January through June
2024. A summary table of all 78 objectives is listed in Attachment A, including an estimated
completion date, which is also measured in calendar quarters. A narrative on each objective
update is found in Attachment B, it includes:
Project Description- Describes overall project goals and outcomes which may span beyond the
calendar year.
2024 Milestone- Describes activities and outcomes planned for the calendar year as some
projects are multi-year in length and are broken up into phases.
Project Status-
Completed - Project as described in the 2024 milestone is overall complete, though
some minor/non-substantive follow-up may still be needed.
On-Track- Project is expected to be completed as specified. Any changes in project
scope or timing due to Council direction or action will remain labeled On Track with the
new estimated timeframe.
Behind Schedule/Not Started - The project estimated completion date may be delayed
due to operational issues, capacity constraints (such as vacancies in staffing), or project
has not started by the estimated completion date.
On Hold/Dropped - Project is not actively in progress or will no longer move forward in
the current year. Reasons may include the issue is no longer relevant, operational
constraints, or is stalled/dropped due to council direction.
Estimated Completion - The calendar quarter in which the objective is expected to be
completed.
Department Lead - Identifies the lead department and project manager responsible for
coordinating progress.
Quarterly Update - a brief progress update on the project describes work reflected in the
respective calenda quarter. Any delays or project issues will be reflected in this section.
Of the 78 Council objectives supporting Council priorities, in the second quarter, a total of 17
have been completed (22%), 51 are on track (65%), 9 are behind schedule (12%), and 1 (1%) is
on hold/dropped. Objectives with a revised estimated completion date are notated with an
asterisk (*) in the revised estimated completion quarter and explanation in the Quarterly
Update section of the objective summary in Attachment B.
City Council Priority Area Completed
On
Track
Behind
Schedule
On Hold/
Dropped Total
Economic Development & Transition
(ED&T)1 9 2 0 12
Climate Change and the Natural
Environment: Protection and
Adaptation (CC&NE)
4 14 5 0 23
Housing for Social and Economic
Balance (HSEB)4 18 0 0 22
Community Health, Safety, Wellness
and Belonging (CHSW&B)8 10 2 1 21
TOTAL 17 51 9 1 78
A couple of edits to note are the title changes for objectives 70 and 71.
CHSW&B 70. Approve updated Local Hazard Mitigation Plan and Community Wildfire Protection Plan
(aaa)
CHSW&B 71. Update the Foothills Fire Management Plan and Community Wildfire Protection Plan
The Community Wildfire Protection Plan is now part of the Foothills Fire Management effort, updates on
these efforts are summarized in Attachment B.
FISCAL/RESOURCE IMPACT
Resource impacts for the objectives’ 2024 milestones have been identified and resourced
through the FY 2024 and FY 2025 budget processes; however, any changes to scope may result
in additional resources needed. Staff will assess any scope changes and bring forward
recommendations for additional resources if needed as part of the FY 2025 Mid-Year Budget
Review.
STAKEHOLDER ENGAGEMENT
In March 2024, Council was presented with community engagement strategies3 based on the
approved 2024 Priorities and Objectives. There are various levels of community engagement
and communication strategies to support each project, including internal coordination among
City departments.
ENVIRONMENTAL REVIEW
The Council informational report on this item is not a project as defined by CEQA because the
3 Community Engagement Strategies:
https://cityofpaloalto.primegov.com/Portal/viewer?id=0&type=7&uid=97ef19a0-2521-4f09-aa0b-a804f7dad50c
Council review of 2024 Priority Objectives is continuing administrative or maintenance activity.
CEQA Guidelines section 15378 (b)(2).
ATTACHMENTS
Attachment A: 2024 Council Priorities and Objectives Summary Table
Attachment B: 2024 Council Priorities and Objectives Q2 Update
APPROVED BY:
Ed Shikada, City Manager
# Objective Q1 Q2 Q3 Q4
1 Facilitate the establishment of sustainable business organization in the Cal Ave, DT, and Midtown districts x
2 Engage Cal Ave merchants on high priority, rapid implementation projects, i.e. barrier replacement, street cleaning, maintenance, access, signage and outdoor dining guidelines x *
3 Develop permanent Cal Ave car‐free steetscape design through engagement with Cal Ave merchants and community stakeholders (h)x
4 Initiate preliminary analysis and stakeholder engagement on a car‐free streetscape design for Ramona Street x
5 Approve prefrerred alternative for the University Ave Streetscape Plan in preparation for environmental review and funding options (i)x
6 Develop pre‐approved parklet designs with stakeholder outreach, for Council approval x
7 Implement ongoing parklet program in compliance with adopted parklet standards, leveraging pre‐approved designs (e)x
8 Advance Downtown Parking garage in conjunction with advancement of affordable housing in the Downtown x
9 Advance complete build out of fiber pilot phase 1 with grid modernization x
10 Establish regular engagement with retail brokers in the area to create stronger connections and understand how the City may be able to help promote available spaces x
11 Research and evaluate options for implementing a public‐private small and local business and incubation and vacant storefront program connecting landlords experiencing vacancy
with small and local‐businesses that may be seeking brick and mortar spaces x
12 Conduct business stakeholder outreach and present to Council recommendations for a citywide retail zoning strategy and receive direction for zoning ordinance implementation (k)x *
13 Deploy 65,000 residential Advanced Metering Infrastructure (AMI) meters by end of 2024 (l)x
14 Conduct community engagement and data collection and analysis to develop a Safe Streets for All (SS4A) Safety Action Plan for Council approval in 2024 x
15 Continue community engagement efforts to inform the update and receive Council feedback on the 2025 Bicycle and Pedestrian Transportation Plan (BPTP) characteristics in
preparation for next steps including environmental review and adoption in 2025 (m)x
16 Complete initial pilot area of electric grid modernization (p)x
17 Initiate development of a model to transition gas utility including community outreach and policy discussions x
18 Continue to improve the Advanced Heat Pump Water Heater Pilot Program in preparation for a full‐scale program (q)x
19 Adopt a residential whole home electrification pilot program (r)x
20 Refine existing HVAC pilot program to encourage participation as a next step toward a 2025 Council approved commercial rooftop HVAC electrification advanced pilot program(s)x
21 Develop and approve an Electric Vehicle Strategic Plan (t)x
22 Develop an EV Replacement Program for the City Fleet x
23 Develop and initiate implementation of a Reliability and Resiliency Strategic Plan (u)x
24 Develop draft S/CAP funding study with Council input (v)x
25 Evaluate and report out Palo Alto Link pilot performance and consider continuation and/or expansion of future services x *
26 Begin community engagement to consider parking policy updates that enhance customer satisfaction, improve program sustainability, and aligns with S/CAP mobility goals x *
27 Amend local building regulations to establish a "one Margin" energy efficiency standard, to allow installation of natural gas plumbing while imposing more stringent energy efficiency
and all‐electric readiness requirements to all new buildings x
28 Initiate the 2026 California Building Standards Code update, including the California Green Building Standards Code x
29 Complete community engagement for the Airport’s Long‐Range Facilities & Sustainability Plan in accordance with Federal requirements and hold a study session with Council on the
draft plan x
30 Council selection of a locally preferred alternatives for City Rail/Grade Separation project at Churchill Avenue, Meadow Drive, and Charleston Rd x
31 Advocate for the San Francisquito Creek Flood Protection capital project (Reach 2) through Council’s JPA representation and any Council approvals involved (w)x
32 Complete design and right‐of‐way acquisition, obtain regulatory permits, finalize project funding needs including potential Council advocacy with State legislators, and approve
construction contract for the Newell Road Bridge Replacement project (x)x *
33 Coordinate with Federal and regional partners on a path forward exploring the development of a Sea Level Rise Adaptation Plan (5)x
34 Approve stream/creek corridor setback ordinance (4)x *
35 Approve a bird safe glass and wildlife light pollution protections ordinance (6)x *
36 Approve project funding and a consultant contract to develop and identify housing opportunity sites through the Downtown Housing Plan, including community outreach (dd)x
37 Submit a compliant Housing Element to the state department of Housing and Community Development (ee)x
38 Approve final North Ventura Coordinated Area Plan (NVCAP) (ff)x *
39 Receive Cal Poly San Luis Obispo student‐led concept plan for San Antonio Corridor x
40 Approve consultant contract to initiate a Specific Plan for San Antonio Road Corridor including project goals and outcomes (8)x
41 Initiate a review and make recommendations for a possible extension of the Housing Focus area to other geographic locations along El Camino Real x
42 Evaluate sources and methods for raising significant funding to support affordable housing x
43 Conduct a policy review with criteria for Notice of Funding Availability (NOFA)x
44 Approve a consultant contract to assess housing development impact fees for the conversion from a per unit to per square foot basis x
45 Refine implementation of City’s SB9 objective development and urban lot split standards (HSEB 14) (ll)x
46 Adopt an ordinance that implements Housing Element Program 3.4 related to the housing incentive program x
47 Amend the municipal fee schedule and prepare economic feasibility analysis that implements Housing Element Program 3.1 related to fee waivers and adjustments x
48 Initiate a study implementing Housing Element Program 6.5 related to alternative housing types x
49 Adopt an ordinance implementing various Housing Element Programs x
50 Initiate analysis to amend the zoning code to implement Housing Element Program 3.9 related to commercial floor area x
51 Partner with Santa Clara County Housing Authority to achieve 2024 milestones on construction timeline for Palo Alto Homekey project to provide transitional housing and services for
unhoused residents (pp)x
52 Conduct a gap analysis of housing and services for the unhoused in Palo Alto, considering Council direction, City activities and work, and County activities and work x
53 Initiate research to understand Palo Alto unhoused population and explore feasibility of expanding safe parking options on Geng Road x
54 Council discussion of possible ordinance related to fair chance renter policy x
55 Council discussion of possible anti‐rent gouging policy x
56 Finalize development plan to maintain affordability and improve conditions at Buena Vista Mobile Park x
57 Approve a service contract to initiate Renter Registry implementation (cc)x
58 Complete reopening of libraries to budgeted level (rr)x
59 Approval of multi‐year agreement for provisions of animal shelter services (ss)x
60 Develop a workplan to enhance community special events with focus on inclusion (tt)x
61 Reach a tentative agreement with PAUSD on long term use of the Cubberley property (uu)x *
62 Evaluate Recreation Wellness Center Feasibility (vv)x *
63 Evaluate HSRAP funding allocation as a percent (%) of the General Fund (11)x
64 Facilitate a location for La Comida in North Palo Alto (12)x
65 Increase support and funding for youth mental health (13)x
66 Complete Trusted Response Urgent Support Team (TRUST) Augmentation pilot and evaluate the effort x
67 Support visible police presence by ensuring stable staffing (recruiting and retention) through hiring ahead program (ww)x
68 Initiate upgrade of Police Department field based video hardware x
69 Approve vendor selection for 911 dispatch system (CAD provider) (yy)x
70 Approve updated Local Hazard Mitigation Plan (aaa)x
71 Update Foothills Fire Management Plan and Community Wildfire Protection Plan (bbb)x
72 Complete construction of the new Public Safety Building including department move‐in (ccc)x
73 Council award of a construction contract for Fire Station No. 4 Replacement (ddd)x
74 Enhance Caltrain Safety and security x
75 Approve consulting contract to initiate work, including stakeholder engagement, related to the Seismic and Resiliency Ordinance (eee)x
76 Initiate work to conduct a Quiet Zone study at Churchill Ave, Meadow Drive, and Charleston Rd and begin initial analysis and regional stakeholder outreach x
77 Implement strategies for promoting unleaded fuel and phasing out leaded fuel (ggg)x
78 Continue engagement with San Francisco Airport on SFO's Ground Based Augmentation System (GBAS) project and other potential opportunities to decrease SFO noise
impacts on Palo Alto (iii)x
Total 78 Objectives
*Objectiv eswith a revised estimated completion date are notated with an asterisk (*) in the revised estimated completion quarter
HOUSING FOR SOCIAL & ECONOMIC BALANCE (HS&EB)
2024 City Council Priorities and Objectives: Q2 Update
Estimated Completion
Economic Development & Transition (ED&T)
Focus on Commercial Corridors, Downtown and California Ave
Support Economic Development and Business Transition
CLIMATE CHANGE & THE NATURAL ENVIRONMENT: PROTECTION & ADAPTATION (CC&NE)
Climate Change Protection
Climate Change Adaptation: Flood Protection
Natural Environment
Invest in Reliable Safety Infrastructure and Systems
Reduction of Noise and Air Quality Pollution
Advance Housing Plans
Implement Housing Production Policies
Support Unhoused Service Initiatives
Advance Renter Protection Policies
COMMUNITY HEALTH, SAFETY, WELLNESS & BELONGING (CHSW&B)
Mental & Physical Health and Belonging
ATTACHMENT B
2024 City Council Priorities & Objectives
Calendar Q2 Update
Overall Progress
As of the second calendar quarter in 2024, of the 78 objectives within the four Council Priorities, 22%
have been completed, 65% remain on track, 12% are behind schedule and 1% is on hold. Objectives
with a revised estimated completion date are notated with an asterisk (*) in the revised estimated
completion quarter and an explanation in the Quarterly Update section of the objective summary.
Economic Development & Transition
ED&T 1. Facilitate the establishment of sustainable business organization in the Cal Ave, DT, and
Midtown districts
Project Manager: Steve Guagliardo Lead Dept: CMO
Estimated Completion: Q4 Status: On Track
Project Description:
Work to meet monthly with local businesses on a ‘by district’ basis to increase communication,
collaboration, and foster business organizing in each district.
ATTACHMENT B
2024 Project Milestones:
Actively work with stakeholders in the California Ave, University Avenue Downtown, and Midtown
districts to convene on a regular basis and enhance communications between the City and business
stakeholders.
Quarterly Update:
California Avenue has been meeting monthly since December 2023. Staff convened University Ave
Downtown stakeholders in May and will continue to do so monthly. Midtown met monthly beginning
in the fall of 2023 but have asked for a brief pause so they can explore options to better organize
themselves. Staff will continue to partner with businesses in these districts to promote shared
stewardship of the City’s commercial districts.
ED&T 2. Engage Cal Ave merchants on high priority, rapid implementation projects, i.e. barrier
replacement, street cleaning, maintenance, access, signage and outdoor dining guidelines
Project Manager: Bruce Fukuji Lead Dept: CMO
Estimated Completion Q2*Status: Behind Schedule
Project Description: Work with California Avenue stakeholders on immediate improvements to the
street in parallel to the long-term car-free streetscape design.
2024 Project Milestones:
Project goals include Barrier Cover Replacement, enhanced street cleaning and maintenance, and
signage off El Camino Real directing folks to California Avenue parking garages, and outdoor dining
guidelines.
Quarterly Update:
Many of the goals have been accomplished. Barrier cover replacement was completed, street
cleaning and maintenance efforts have been increased to enhance the aesthetics of the street, and
signage was installed along El Camino Real with directions to parking garages. Outdoor dining
guidelines are being developed and will be discussed with merchants and the City Council in the Fall
of 2024.
*Revised estimated completion date is now Q3.
ED&T 3. Develop permanent Cal Ave car-free streetscape design through engagement with Cal Ave
merchants and community stakeholders (h)
Project Manager: Bruce Fukuji Lead Dept: CMO
Estimated Completion Q3*Status: On Track
Project Description:
Develop a feasible, achievable community and business supported street design concept to modify
and permanently designate California Avenue as a car-free, bicycle friendly, outdoor dining, shopping
and public space environment, including guidelines for outdoor dining, signage and wayfinding.
2024 Project Milestones:
Develop near and long-term signage and wayfinding concepts; conduct merchant, resident, and
stakeholder engagement; analyze existing mobility and circulation; develop preliminary and
alternative streetscape design concepts and probable cost estimates; select and refine a preferred
design; evaluate legislative options; assess CEQA needs; and develop implementation plan.
Quarterly Update:
Staff and Urban Field Studio have developed near and long-term signage and wayfinding concepts,
conducted monthly merchant meetings and engaged residents at May 3rd Thursday and Evergreen
Park block party events, completed analysis of existing mobility and circulation, and initiated
ATTACHMENT B
preliminary concept design. Staff is currently conducting a visual preference survey online to engage a
broader audience.
*Based on current progress, this objective will likely complete in Q4.
ED&T 4. Initiate preliminary analysis and stakeholder engagement on a car-free streetscape design
for Ramona Street
Project Manager: TBD Lead Dept: CMO
Estimated Completion: Q4 Status: On Track
Project Description:
Conduct environmental analysis and bring forward permanent closure of street for Council action.
Engage stakeholders and develop outdoor dining standards, wayfinding signage, and street
enhancements that reflect the historic designation of this portion of Ramona Street.
2024 Project Milestones:
Engage a consultant for CEQA and a consultant for the design and outdoor dining standards. Conduct
stakeholder engagement, perform environmental analysis to support permanent closure of a portion
of the street to vehicular traffic, and begin development of outdoor dining standards.
Quarterly Update:
Initiated contract negotiations with design consultant in July and anticipate bringing contract approval
forward for Council consideration and approval (if needed) in October. Staff anticipates engaging
CEQA consultant in August and that stakeholder engagement, environmental analysis, and
development of outdoor dining standards will take place later in 2024.
ED&T 5. Approve preferred alternative for the University Ave Streetscape Plan in preparation for
environmental review and funding options (i)
Project Manager: Holly Boyd Lead Dept: PW
Estimated Completion: Q3 Status: On Track
Project Description:
Develop and implement a streetscape plan for University Avenue that is approved by Council and
supported by property owners.
2024 Project Milestones:
Following approval of consultant contract amendment, approve concept plan and next steps to
secure capital funding.
Quarterly Update:
On June 3, 2024, Council provided direction on the vision, goals, design concepts and stakeholder
engagement strategy. Through summer 2024, staff is continuing to progress this work including
convening stakeholders to provide input on the streetscape project. Updates on the project will
continue to be provided through the Retail Committee and staff anticipates that a preferred concept
plan along with alternatives and cost estimates will be presented to Council later this Fall.
ED&T 6. Develop pre-approved parklet designs with stakeholder outreach, for Council approval
Project Manager: Ashwini Kantak Lead Dept: CMO
Estimated Completion: Q2 Status: Completed
Project Description:
To support business operations during the pandemic, outdoor dining and retail were allowed to
extend outdoors. A temporary parklet program within City rights-of-way was adopted by Council to
ATTACHMENT B
facilitate economic recovery efforts and provide guidance on structure regulations. The next phase of
the program formalizes the parklet program and creates an ongoing parklet ordinance.
2024 Project Milestones:
Develop a parklet prototype, conduct business engagement for Council adoption.
Quarterly Update:
Pre-approved parklet designs were approved by the Architecture Review Board in May 2024. On June
10, the City Council approved revisions to the ongoing parklet program regulations and the parklet
designs and draft user guide. Pre-approved parklet design shop drawings and associated user guide
will be available for use in mid-August.
ED&T 7. Implement ongoing parklet program in compliance with adopted parklet standards,
leveraging pre-approved designs (e)
Project Manager: Ashwini Kantak Lead Dept: CMO
Estimated Completion: Q4 Status: On Track
Project Description:
To support business operations during the pandemic, outdoor dining and retail were allowed to
extend outdoors. A temporary parklet program within City rights-of-way was adopted by Council to
facilitate economic recovery efforts and provide guidance on structure regulations. The next phase of
the program formalizes the parklet program and creates an ongoing parklets ordinance.
2024 Project Milestones:
Develop pre-approved designs and user guide, conduct business engagement, and prepare an
ordinance for Council adoption.
Quarterly Update:
Updated standards for the ongoing parklet program were adopted by Council on June 10, 2024.
Through the summer the City is working with parklet operators on implementation of the ongoing
parklets program. Implementation and phased enforcement of the ongoing parklets program were
carefully coordinated to minimize disruption of outdoor dining in existing parklets through the
summer months and to allow re-built or new parklets to leverage the pre-approved designs.
ED&T 8. Advance Downtown Parking garage in conjunction with advancement of affordable
housing in the Downtown
Project Manager: Sunny Tong Lead Dept: ASD
Estimated Completion: Q4 Status: On Track
Project Description:
Resume work on a new parking structure in the Downtown core on a City surface parking lot to help
attract visitors downtown. Pursue refined proposals for potential affordable housing development on
the Lytton / Kipling Lot T at 450 Lytton Avenue, or elsewhere, with parking for residents and the public.
2024 Project Milestones:
Staff anticipates continuing through creation of a Request for Refined Proposals to identify a
development partner for this work.
Quarterly Update:
Work continues on the Request for Refined Proposals, which is expected to be issued to developers in
Q3.
ED&T 9. Complete build out of fiber pilot phase 1 with grid modernization
Project Manager: Alex Harris Lead Dept: UTL
ATTACHMENT B
Estimated Completion: Q4 Status: On Track
Project Description:
The City is advancing a pilot phase 1 of fiber with grid modernization to bring reliable and faster
broadband, high-speed internet services directly to companies and homes, supporting business and
remote workers. The City recently completed the pilot design for the Palo Alto Fiber project and
aligned with the electric grid modernization to capitalize on economies of scale and reduce
neighborhood disruptions.
2024 Project Milestones:
Complete buildout of fiber pilot phase 1 with grid modernization. Issue RFP and invitation for
construction bids for phase 1 implementation.
Quarterly Update:
On June 17, 2024, Council approved the Final Initial Study/Mitigated Negative Declaration for the
citywide implementation of Fiber-to-the-Premises (FTTP). Besides the fiber hut at the Colorado
power station, the fiberoptic cables, vaults, and cabinets would be located within existing public
rights-of-way or easements.
Staff will begin issuing invitation for bids for the fiber hut, fiber construction and installation,
networking equipment, and business and operating systems by September.
ED&T 10. Establish regular engagement with retail brokers in the area to create stronger
connections and understand how the City may be able to help promote available spaces
Project Manager: Steve Guagliardo Lead Dept: CMO
Estimated Completion: Q4 Status: On Track
Project Description:
Strengthen relationships with commercial brokers, address perceived deficiencies identified by
brokers in City processes, and work with brokers to reduce vacancies and increase economic vitality.
2024 Project Milestones:
Create a directory of commercial brokers operating in Palo Alto and develop a calendar of regular
outreach to brokers. Address information gaps that brokers identify through conversations.
Quarterly Update:
Staff has met with brokers numerous times on an ad hoc, issue-by-issue basis and raised the idea of a
more formal meeting with different brokerages. This has been met with interest and staff will develop
options to convene brokers with City staff to further strengthen relationships.
Staff attended a meeting with brokers convened through the Silicon Valley Economic Development
Alliance (SVEDA) and will explore hosting a ‘broker breakfast’ or similar event.
ED&T 11. Research and evaluate options for implementing a public-private small and local business
and incubation and vacant storefront program connecting landlords experiencing vacancy with
small and local-businesses that may be seeking brick and mortar spaces
Project Manager: Steve Guagliardo Lead Dept: CMO
Estimated Completion: Q3 Status: On Track
Project Description:
Explore options for activating vacant spaces, either through short-term activations of vacant
storefronts or coordinating longer-term public/private partnerships
2024 Project Milestones:
ATTACHMENT B
In 2024, staff will be researching other cities’ programs, including Santa Cruz Downtown POPS! as well
as San Francisco’s “Vacant to Vibrant” program.
Quarterly Update:
Staff has begun preliminary research and is working to schedule interviews with Economic
Development counterparts in Santa Cruz and San Francisco to discuss each city’s respective program.
ED&T 12. Conduct stakeholder outreach and present recommendations to Council for a citywide
retail zoning strategy and receive direction for zoning ordinance implementation.
Project Manager: Coleman Frick Lead Dept: PDS
Estimated Completion: Q2*Status: Behind Schedule
Project Description:
Prepare a report identifying recommendations for Council consideration and direction to support a
thriving retail environment through zoning code changes related to retail land use definitions,
permitted or conditionally permitted uses, the retail preservation ordinance and related
recommendations from the Streetsense Economic Development Strategy Report.
Following acceptance of a consultant-prepared findings and strategy report, prepare an ordinance
amending the City’s zoning code as directed by Council.
2024 Project Milestones:
Continue consultant and staff work that involves evaluating the City’s current land use zoning
regulations in commercial areas, conduct outreach to learn more about local business experiences
and best practices regionally, prepare associated analysis, and review and incorporate Streetsense
Economic Development Strategy Report recommendations. Present findings and obtain a
recommendation from the PTC. Present findings and strategy report to City Council and receive
implementation direction. (Phase I: Q2)
Quarterly Update: The Planning and Transportation reviewed the consultant recommendations on
May 8, 2024. Staff anticipates returning to PTC to receive more specific short term retail zoning
recommendations in August. Staff is also adding in a discussion before Council’s Retail Committee in
September, followed by Council review in October (Phase I: Q4). Based on Council’s direction, staff
will implement Phase II, which remains on track for 2025 Q2.
*Revised estimated completion date is now Q3.
ATTACHMENT B
Climate Change & Natural Environment: Protection & Adaptation
CC&NE 13. Deploy 65,000 residential Advanced Metering Infrastructure (AMI) meters by end of
2024 (l)
Project Manager: Dave Yuan Lead Dept: UTL
Estimated Completion: Q4 Status: On Track
Project Description:
The City of Palo Alto Utilities (CPAU) is upgrading the City’s utility metering system with electronic
meters to utilize grid technology called Advanced Metering Infrastructure (AMI). AMI is becoming a
standard in the utilities industry, enabling interval utility usage data and time-of-use rates for homes
and businesses to the benefit of electric, natural gas, and water utility customers. CPAU will replace
old legacy electric meters with new advanced electric meters and retrofit existing water and gas
meters with AMI radios, starting with residential meters.
2024 Project Milestones:
Staff is working to deploy all 65,000 residential AMI meters by end of 2024, but this work may extend
into the first half of 2025.
Quarterly Update:
As of June 30, 2024, 34,000 of 65,000 residential meters (52%) had been installed. The AMI project
could potentially be delayed two to four weeks depending on proximity of the new construction yard
for the City’s third-party installer. The existing construction yard will be repurposed to accommodate
an urgent and time-sensitive need to expand the City’s Safe Parking program.
CC&NE 14. Conduct community engagement and data collection and analysis to develop a Safe
Streets for All (SS4A) Safety Action Plan for Council approval in 2024
Project Manager: Sylvia Star-Lack Lead Dept: OOT
Estimated Completion: Q4 Status: On Track
Project Description:
Pursuing the City's Comprehensive Plan goal for roadway safety, the Safe Streets for All (SS4A) Safety
Action Plan, will target eliminating traffic deaths and life-changing injuries on local streets.
Safety Action Plan development is critical to reaching Sustainability and Climate Action Plan (S/CAP)
goals because improving safety for vulnerable road users is key to reducing vehicle miles traveled
(VMT) and increasing green travel.
2024 Project Milestones:
ATTACHMENT B
Conduct community engagement and data collection/analysis to develop SS4A Safety Action Plan with
a goal of reducing severe traffic injuries to zero and align City practices, projects, and policies with the
Safe System Approach.
Quarterly Update:
On April 29, 2024, the Council received an informational report on collision data analysis as part of
the ongoing development of the City’s Safe Streets for All (SS4A) Safety Action Plan. Staff began
community engagement efforts at the Earth Day Festival on April 21, and the project team tabled at
the May Fete Fair on May 4. These events provided an opportunity to engage with community
members before preparing the Draft Safety Action Plan. The community feedback gathered will help
prioritize projects and integrate the Safe System Approach into the City’s existing policies and
guidelines. A draft Safety Action Plan is currently in progress.
CC&NE 15. Continue community engagement efforts to inform the update and receive Council
feedback on the 2025 Bicycle and Pedestrian Transportation Plan (BPTP) characteristics in
preparation for next steps including environmental review and adoption in 2025 (m)
Project Manager: Ozzy Arce Lead Dept: OOT
Estimated Completion: Q4 Status: On Track
Project Description:
Update the existing 2012 Bicycle and Pedestrian Transportation Plan (BPTP) to evaluate progress,
reflect current community needs and desires, adjust recommendations for new policies, facilities, and
programs, and to address changes in bicycling and pedestrian planning and design. The City Council’s
adoption of the BPTP Update is anticipated for Fall 2025.
2024 Project Milestones:
Starting in summer 2024 and through Fall 2024 the project team will develop criteria that will lead to
identifying and prioritizing project, program, and policy recommendations and community
engagement in Fall 2024 to refine the recommendations. Staff will then bring draft recommendations
for Council consideration and review by the end of 2024.
Quarterly Update:
In April 2024, the community participated in a week-long series of events and mobile workshops,
including a bike ride and walk downtown, to share input on the bicycle network and Plan Update
guidelines. Following these activities, the City Council held a Study Session to review and provide
feedback on the project's draft vision statement and goals, receive an update on recent community
engagement, and offer input on the existing conditions technical analysis. The feedback gathered will
inform the project team's understanding of community needs and will be used to develop the
conceptual and final active transportation network recommendations for the BPTP Update.
Another series of engagement with the community and City Council will begin in Fall 2024 to help
refine the draft project recommendations.
CC&NE 16. Complete initial pilot area of electric grid modernization (p)
Project Manager: Tomm Marshall Lead Dept: UTL
Estimated Completion: Q4 Status: On Track
Project Description:
The City’s planned project includes the modernization of the systematic grid and incorporates the
goals and key actions from the Grid Modernization Study to prepare for widespread electrification in
support of the S/CAP goal of an 80 percent carbon reduction by 2030. This project is coordinated with
the Fiber to the Home pilot. Staff has identified an initial pilot area bounded by Louis, Amarillo, 101,
ATTACHMENT B
and Embarcadero that includes about 1200 homes. Upon completion, there is a larger “Phase 1” area
of about 6,200 homes.
2024 Project Milestones:
By the end of 2024 staff intends to complete upgrades to the initial pilot area.
Quarterly Update:
As of May 2024, the engineering design work has been completed, and staff is focused on and
working with pole, transformer, and overhead cable suppliers to secure the necessary parts to
complete the Pilot Area. To date, 35 of 68 (51%) poles have been replaced, and a significant amount
of the tree trimming work has been completed. Additionally, 50 of 200 (25%) transformers have been
received, with the remainder of the transformers expected to arrive by the end of August. Lastly,
40,000 feet of aerial cable (AWAC) have been received, and the Pilot Area is on track to be completed
by Q4.
CC&NE 17. Initiate development of a model to transition gas utility including community outreach
and policy discussions
Project Manager: Matt Zucca Lead Dept: UTL
Estimated Completion: Q4 Status: Completed
Project Description:
A study is planned to assess the infrastructure needs and financial implications of managing the gas
utility as gas sales decline. The first phase involves using consultant resources to develop a gas system
model that simulates changing flows as electrification advances. This model will help identify which
sections of the gas system can be decommissioned first.
The current system is a grid network of pipes, with larger pipes delivering gas to remote or high-usage
areas. The model will evaluate the impact of removing large portions of the gas system, such as
residential areas that have transitioned to electrification, and assess the remaining network's ability
to meet demand during the transition.
The gas model will determine the minimum future gas grid needed to support reduced demand and
estimate the capital and operational costs of system retirement. These costs will be used to model
the rate impacts of declining gas sales and to develop policy options to mitigate the impact on
customers who have not yet electrified.
2024 Project Milestones:
Approve consultant contract to develop the gas model.
Quarterly Update:
Staff have selected a consultant to perform the modeling of the gas system and has finalized the
professional services agreement, work is scheduled to begin in early August.
CC&NE 18. Continue to improve the Advanced Heat Pump Water Heater Pilot Program for a full-
scale program (q)
Project Manager: Jonathan Abendschein Lead Dept: UTL
Estimated Completion: Q4 Status: On Track
Project Description:
Launch the Advanced Heat Pump Water Heater Pilot Program approved by Council and achieve a
significant increase in the installation rate year over year, converting to a full-scale program if
warranted.
2024 Project Milestones:
ATTACHMENT B
In 2024 staff will continue to improve the Advanced Heat Pump Water Heater Pilot program
operations and marketing with the goal of significantly increasing the installation rate by the end of
2024 if supported by demand.
Quarterly Update:
Staff has expanded its outreach efforts in the first five months of the year. A customer feedback
outreach effort was completed in early 2024 and several program improvements were implemented.
Statewide incentives that had allowed the City to keep prices far lower than at the program start
expired, but the Council approved an additional budget to keep prices low. New program features are
being added, including an emergency replacement program and a program to help with more
complex installations. The installation rate has stayed at about five installations per week (about 250
per year), though staff has seen signup rates that would support a higher installation rate in April and
March.
CC&NE 19. Adopt a residential whole home electrification pilot program (r)
Project Manager: Jonathan Abendschein Lead Dept: UTL
Estimated Completion: Q4 Status: On Track
Project Description:
To achieve the S/CAP goals staff will expand the City’s residential program services to include
electrification of space heating, cooking, and other appliances in addition to water heaters.
2024 Project Milestones:
Seek Council approval for a whole home electrification pilot program.
Quarterly Update:
Staff is exploring program features that include financing, incentives, technical assistance, and the
ability to work with multiple contractors. Staff is aiming for approval of a budget for rebates by the
end of 2024 and possibly additional contracts or contract provisions that may be needed to
implement the pilot and expects to be able to launch the pilot in Q1 or Q2 of 2025.
CC&NE 20. Refine existing HVAC pilot program to encourage participation as a next step toward a
2025 Council approved commercial rooftop HVAC electrification advanced pilot program(s)
Project Manager: Jonathan Abendschein Lead Dept: UTL
Estimated Completion: Q3 Status: On Track
Project Description:
Continue to run the existing pilot program to replace a limited number of aging rooftop gas pack units
with heat pump HVAC systems (commercial rooftop packaged heating, ventilation, and air
conditioning (HVAC) units). Design an advanced pilot program focused on rooftop HVAC meant to
prove a scalable, high participation business model.
2024 Project Milestones:
Modify the existing rooftop HVAC pilot to enhance its ability to assist businesses and generate more
participation in the program.
Quarterly Update:
Staff has been reviewing results from the first year of the pilot program to determine modifications to
improve the program. Likely additions to the program include deeper analysis of identifying buildings
with rooftop gas pack systems, using this data to further refine outreach to building owners with
aging HVAC systems, improved technical assistance with electrification experts, and larger incentives
to address additional costs of electrification identified in the earliest projects completed in the
program. Staff are collaborating on permitting assistance, and other efficiencies.
ATTACHMENT B
CC&NE 21. Develop and approve an Electric Vehicle Strategic Plan (t)
Project Manager: Jonathan Abendschein Lead Dept: UTL
Estimated Completion: Q4 Status: On Track
Project Description:
Develop a strategic plan for the provision of electric vehicle (EV) charging infrastructure to support EV
growth in Palo Alto. Define the City’s role and funding needs. Evaluate strategies for efficient
electrification and EV charging to reduce grid impacts. Coordinate with the Reliability and Resiliency
Strategic Plan on the electric grid impacts and benefits of EV charging and strategies to mitigate the
impacts and take advantage of opportunities.
2024 Project Milestones:
Complete preliminary EV Strategic Plan and review with Council Ad Hoc Climate Protection
Committee.
Quarterly Update:
The EV Strategic Plan is currently in development, with preliminary results tentatively projected to be
available by end of summer. Staff received feedback on the plan scope and some early design
decisions about the plan and analysis at public Ad Hoc Climate Protection Committee Working Group
meetings in March and June. Staff anticipates completing a draft of this study before the end of the
year and reviewing it with the Ad Hoc Climate Protection Committee.
CC&NE 22. Develop an EV Replacement Program for the City Fleet
Project Manager: Danitra Bahlman Lead Dept: PW
Estimated Completion: Q4 Status: On Track
Project Description:
Convert Palo Alto municipal vehicles to electric vehicles (EVs) when feasible and when the
replacement is operationally acceptable. Install EV Charging infrastructure to support increased EV
usage.
2024 Project Milestones:
Identify internal combustion engine vehicles that can be potentially replaced with EVs, with a goal of
adding nine EVs to the fleet in 2024 and six EV chargers in the City Hall Level C parking garage for fleet
vehicles. Develop an all-electric FY 2025 vehicle replacement program and track GHG emissions of
fleet vehicles by Department.
Quarterly Update:
To date, four EVs have been added to the fleet in 2024. The City Hall Level C EV charger project
construction is underway, with completion anticipated in September. As part of the Capital Budget,
Council approved an all-electric FY 2025 vehicle replacement program, except for Police pursuit
vehicles. Staff is currently ordering an EV Police pursuit vehicle as a pilot. Staff plans to review the
Fleet Electrification effort with the Council Climate Protection Ad Hoc Committee in August.
CC&NE 23. Develop and initiate implementation of a Reliability and Resiliency Strategic Plan (u)
Project Manager: Jonathan Abendschein Lead Dept: UTL
Estimated Completion: Q2 Status: Completed
Project Description:
Develop a strategic plan for the integration of new technologies such as distributed energy resources
(solar, battery to grid, battery storage, and self-forming grids), load management and control
technologies, and advanced grid automation and protection into the City’s electric distribution system
with the goal of improving electric grid reliability and utility customer and neighborhood resiliency.
ATTACHMENT B
Coordinate with the EV Strategic Plan to identify the role of EV charging (including EV to grid and EV
to home) in electric grid reliability and resiliency.
2024 Project Milestones:
Staff will seek Council acceptance of the Reliability and Resiliency Strategic Plan and begin
implementation.
Quarterly Update:
Council accepted the Reliability and Resiliency Strategic Plan on April 15, 2024, and implementation
has begun. Staff is completing an RFP to hire a consultant to conduct analyses under the plan and
assist with its implementation. A contract will be presented to Council for approval after Utilities
Advisory Commission reviews in September 2024. Staff is also working on a partnership with SLAC
National Accelerator Laboratory to complete a distribution analysis focused on other parts of the
plan.
CC&NE 24. Develop draft S/CAP funding study with Council input (v)
Project Manager: Jonathan Abendschein Lead Dept: UTL
Estimated Completion: Q4 Status: On Track
Project Description:
Complete an analysis of the funding needs for full scale implementation of the S/CAP Climate Action
goals and key actions, including identifying and estimating costs for additional emissions reductions to
achieve the 80x30 goal. Identify potential funding sources.
2024 Project Milestones:
Complete preliminary draft S/CAP Funding study and review with Council Ad Hoc Climate Protection
Committee.
Quarterly Update:
The S/CAP Funding Study is in progress. Completion of the Funding Study depends in part on
completion of other complementary studies, including the EV Strategic Plan, Building Sector Study,
and the Funding Source Survey. All studies are being completed by the same group of consultants and
all are in progress in parallel. Staff believes preliminary draft results of the study can be ready for
review by the Council Ad Hoc Climate Protection Committee before the end of the year.
CC&NE 25. Evaluate and report out Palo Alto Link pilot performance and consider continuation
and/or expansion of future services
Project Manager: Nathan Baird Lead Dept: OOT
Estimated Completion: Q2*Status: Behind Schedule
Project Description:
Since its launch in March 2023, analyze the effectiveness of the Palo Alto Link pilot program and
consider providing on-demand transit services through at least June 2025. Finance Committee to
review options for program continuation and/or expansion of transit services beyond June 2025 in
October 2024.
2024 Project Milestones:
Council to evaluate the pilot program’s effectiveness and consider continuation and/or expansion,
with service considerations to extend to 7AM to 7PM in July 2024, and fare increase to $4 for all
riders by September 2024.
Quarterly Update:
On March 27, 2024, the Planning and Transportation Commission received a presentation on the
pilot’s performance and was provided an opportunity for input on the funding strategy options.
ATTACHMENT B
During the Budge Adoption process, Council reduced General Fund allocation to the program and
increased revenue via fare increases and additional support from Stanford.
City staff will present performance metrics and funding options to Finance Committee for Council
recommendations in October 2024, including private and public partnership options.
*This objective is now estimated to be completed in Q3.
CC&NE 26. Begin community engagement to consider parking policy updates that enhance
customer satisfaction, improve program sustainability, and align with S/CAP mobility goals
Project Manager: Nathan Baird Lead Dept: OOT
Estimated Completion: Q2*Status: Behind Schedule
Project Description: Evaluate and provide options for updating parking policy objectives and
implementing operations improvements, beginning with the University Ave. Parking district and
surrounding commercial areas.
2024 Project Milestones:
Initiate community engagement to gauge customer satisfaction and support future updates to
parking policies. Select a parking vendor to provide expanded permit types, time extension options,
and mobile payment.
Quarterly Update:
Community engagement has begun on this project, including the launch of a survey that closed in
July, analysis of the survey results was not available at the time this report was being drafted.
However, staff is planning on continuing community engagement efforts through the fall.
City staff will select a parking permit vendor by August 2024, and work with selected vendor to
present options for improvements by Fall 2024, and then make policy changes and implement
program changes by June 2025.
*Estimated completion is now Q3.
CC&NE 27. Amend local building regulations to establish a "One Margin" energy efficiency
standard, to allow installation of natural gas plumbing while imposing more stringent energy
efficiency and all-electric readiness requirements to all new buildings
Project Manager: George Hoyt Lead Dept: PDS
Estimated Completion: Q2 Status: Completed
Project Description:
Amend the California Energy Code as codified in Title 16 of the Palo Alto Municipal Code Building
Regulations establishing a ‘One Margin’ standard, which would allow for installation of natural gas
plumbing while imposing more stringent energy efficiency and all-electric readiness requirements to
all new buildings, which incentivizes the additional efficiency and lower emissions of all electric
equipment using clean electricity.
2024 Project Milestones:
Engage a consultant to work with staff to review and implement the One Margin standard. Present
findings and an ordinance to the City Council for final action.
Quarterly Update:
The City Council adopted the One Margin code ordinance on June 3, 2024. As required by state law,
the ordinances have been sent to the California Energy Commission for review and approval. The
ATTACHMENT B
ordinances remain on track to become effective in or before Q4. Staff is developing community
outreach on the amendments.
CC&NE 28. Initiate the 2026 California Building Standards Code update, including the California
Green Building Standards Code
Project Manager: George Hoyt Lead Dept: PDS
Estimated Completion: Q4 Status: On Track
Project Description:
Adopt the California Building Standards Commission’s model technical building, mechanical,
plumbing, electrical, existing buildings, fire, energy, residential building, historic building, and green
building codes, with local amendments as appropriate, including standards to advance the City’s
carbon reduction and electrification initiatives, in compliance with federal regulations.
2024 Project Milestones:
Engage a consultant and begin initial research and analysis.
Quarterly Update:
No reportable action, staff will begin the process of engaging a consultant to advance the project in
Q3.
CC&NE 29. Complete community engagement for the Airport’s Long-Range Facilities &
Sustainability Plan in accordance with Federal requirements and hold a study session with Council
on the draft plan
Project Manager: Andrew Swanson Lead Dept: PW
Estimated Completion: Q3 Status: On Track
Project Description:
Develop a long-range planning document that aligns the Airport with City goals and objectives
ensuring safe and sustainable operations at the Palo Alto Airport.
2024 Project Milestones:
Conduct meetings with the public to receive guidance to update the Airport’s Long-Range Facilities &
Sustainability Plan in accordance with Federal requirements. Conduct a Study Session with the City
Council to receive feedback on a draft plan.
Quarterly Update:
An online survey requesting input on planning alternatives was initiated in July and is set to close in
August 2024. The project team conducted a fifth public outreach meeting on June 20 to receive
further comments on alternatives for future airport improvements. Following the June 20 meeting,
staff determined that further community engagement is necessary before going to Council, and the
project team is working on a plan for additional meetings/outreach.
CC&NE 30. Council selection of a locally preferred alternatives for City Rail/Grade Separation
project at Churchill Avenue, Meadow Drive, and Charleston Rd
Project Manager: Ripon Bhatia Lead Dept: OOT
Estimated Completion: Q4 Status: Completed
Project Description:
The project involves implementing rail grade separations along the Caltrain Corridor. Currently, the
City is in the process of developing conceptual plans for three crossings: Churchill Avenue, Meadow
Drive, and Charleston Road. Staff is actively engaged with the Rail Committee to evaluate alternatives
for recommendation to the City Council. The objective is to identify a locally preferred alternative and
advance the project into the Preliminary Engineering and Environmental Phase.
ATTACHMENT B
2024 Project Milestones:
Continue to advance and develop conceptual plans for various alternatives in consideration for each
of the three crossings, based on the guidance and direction provided by the Rail Committee. The
objective is to present recommendation to the City Council for consideration and approval of locally
preferred alternative(s) at these three crossings.
Quarterly Update:
On June 10, 2024, the City Council selected Seale Avenue as the bicycle and pedestrian crossing
location for the Partial Underpass Alternative at Churchill Avenue Crossing. This decision advances the
Partial Underpass with the Bicycle and Pedestrian crossing at Seale Avenue into the Preliminary
Engineering and Environmental Documentation Phase, with the closure alternative retained as a
backup option. Additionally, on June 18, the Council voted to advance the hybrid (including a mixed
wall/column approach) and underpass alternatives for Meadow Drive and Charleston Road into the
Preliminary Engineering and Environmental Documentation Phase.
CC&NE 31. Advocate for the San Francisquito Creek Flood Protection capital project (Reach 2)
through Council’s JPA representation and any Council approvals involved (w)
Project Manager: Holly Boyd Lead Dept: PW
Estimated Completion: Q4 Status: On Track
Project Description:
Advance the San Francisquito Creek Flood Protection capital project (Reach 2) through Council’s JPA
representation and any Council approvals involved.
2024 Project Milestones:
Support JPA’s efforts to make decisions through staff discussions and the City’s representation on the
JPA Board.
Quarterly Update:
In January 2024, the SFCJPA board authorized the agency to seek consulting support to analyze the
reach 2 alternatives that were described in the EIR while considering the hydraulic limitation of the
creek identified during the December 31, 2022, storm event. Staff participated in the review and
selection of the Request for Proposals process that led to a successful consultant award at the May
SFCJPA board meeting. Additionally, staff attends and participates in monthly SFCJPA Reach 2
Planning Group meetings.
CC&NE 32. Complete design and right-of-way acquisition, obtain regulatory permits, finalize project
funding needs including potential Council advocacy with State legislators, and approve construction
contract for the Newell Road Bridge Replacement project (x)
Project Manager: Holly Boyd Lead Dept: PW
Estimated Completion: Q2*Status: Behind Schedule
Project Description:
Complete design and right-of-way acquisition, obtain regulatory permits, and seek programming of
construction funding by Caltrans. Advocacy with State legislators on project funding needs. Award a
construction contract and manage the construction phase of the project to its completion.
2024 Project Milestones:
Complete design and right-of-way acquisition, obtain regulatory permits, and seek programming of
construction funding by Caltrans, through Council advocacy as needed, and award a construction
contract, subject to property owner, permitting agencies, and Caltrans approvals.
Quarterly Update:
ATTACHMENT B
Staff obtained all construction easements and permits from regulatory agencies and submitted for
right-of-way certification and authorization to proceed for construction to Caltrans in late May.
Caltrans is currently reviewing these submittals. A notice of intent to award for a construction
manager contract has been issued. Caltrans approval is anticipated in Q3, after which the City will
advertise for construction bids.
* Revised estimated completion is now Q3.
CC&NE 33. Coordinate with Federal and regional partners on a path forward exploring the
development of a Sea Level Rise Adaptation Plan (5)
Project Manager: Julie Weiss Lead Dept: PW
Estimated Completion: Q4 Status: On Track
Project Description:
Participate in regional efforts to advance shoreline protection from sea level rise through 1) SB272
(Laird) Sea Level Rise Adaptation Plan development, 2) Valley Water/U.S. Army Corps of Engineers
Shoreline II levee improvements, and 3) Other regional and internal coordination efforts.
SB272: Sea Level Rise Planning and Adaptation (Laird) signed in 2023 requires a state and Bay Area
regional sea level rise adaptation plan and harmonized subregional plans. Plan requirements, and the
boundaries of subregions are anticipated from the Bay Conservation and Development Commission
by the end of 2024. Palo Alto has already completed its Sea Level Rise Vulnerability Assessment which
will be a subregional plan requirement. Staff will coordinate the development of the Sea Level Rise
Adaptation Plan to align with these efforts.
Shoreline II Levee Improvements: The United States Army Corps of Engineers conducted a feasibility
study to assess cost/benefit of funding levee improvements along Palo Alto’s shoreline and
determined that there is no federal interest in pursuing Palo Alto shoreline improvements at this
time, and that improvements would not be needed until approximately 2060. In January 2024, Valley
Water coordinated a Congressional letter (signed by Representative Eshoo and others) requesting re-
examination of cost benefit assessment citing concerns about the analysis and drafted a similar letter
from Valley Water leadership to USACE leadership.
Other Regional and In-house Coordination Efforts: Regional efforts include coordinating with Santa
Clara County and regional entities involved with sea level rise planning and internal efforts to advance
sea level rise planning tools and education.
2024 Project Milestones:
Track and participate in regional SB272 discussions about required sea level rise plan components and
subregional partners; continue to coordinate with Valley Water in pursuit of a reevaluation of
USACE’s federal interest to fund shoreline improvements; participate in priority region-wide sea level
rise planning efforts; and improve ESRI GIS maps for staff sea level rise and shallow groundwater
planning purposes.
Quarterly Update:
1) Staff provided input on the Bay Conservation Development Commission’s Draft Regional Shoreline
Adaptation Strategy vulnerability assessment and adaptation plan guidance;
2)The USACE officially closed out the Shoreline II Feasibility Study. Valley Water and City staff finalized
a project factsheet and project partners are drafting public FAQs. Shoreline II partners will meet after
SB272 requirements are known to discuss future collaboration and funding opportunities;
ATTACHMENT B
3) The Ocean Protection Council updated their Sea Level Rise Guidance for public agency planning
which can be referenced by staff for project planning;
4) Staff identified essential changes needed for ESRI maps and are working with the consultant team
to make those revisions. In addition, the Regional Water Quality Control Plant and Palo Alto Airport
are including sea level rise in each program’s Long-term Facility Plan.
CC&NE 34. Prepare Stream/Creek Corridor Setback Ordinance (4)
Project Manager: Kelly Cha Lead Dept: PDS
Estimated Completion: Q3*Status: Behind Schedule
Project Description:
Conduct research and present an ordinance that implements the City’s comprehensive plan polices
related to stream corridor setbacks for Planning and Transportation Commission (PTC) review and
recommendation to the City Council.
2024 Project Milestones:
Engage a consultant to review the City’s comprehensive plan policies related to stream corridor
setbacks; prepare an existing conditions report and make recommendations on appropriate setbacks;
conduct public outreach and hold meetings before the PTC to receive a recommendation for City
Council consideration.
Quarterly Update:
On June 17, 2024 Council approved a contract with Good City Company and work is underway with
PTC expected to receive a draft ordinance in September and City Council in October.
*The revised estimated completion is now Q4.
CC&NE 35. Prepare Bird Safe Glass & Wildlife Light Pollution Protections Ordinance (6)
Project Manager: Kelly Cha Lead Dept: PDS
Estimated Completion: Q2*Status: Behind Schedule
Project Description:
Prepare an ordinance that updates the City’s zoning code to require new building design and lighting
standards with the aim to reduce bird strikes and nighttime light pollution for new or substantially
remodeled buildings/structures.
2024 Project Milestones:
Prepare a draft ordinance for review by the Planning and Transportation Commission (PTC) and
recommendation to the City Council. Review similar relevant ordinances from other jurisdictions and
consult local environmental advocates and/or groups when preparing the ordinance; hold public
meetings before the Architectural Review Board (ARB), PTC and City Council.
Quarterly Update:
Staff has engaged community stakeholders and reviewed similar ordinances from other jurisdictions
and consulted with local environmental advocate groups, as well as discussions with retailers and
suppliers. A study session is planned with ARB followed by a draft ordinance to PTC on August 18 and
recommendations going before City Council in September.
*The revised estimated completion is now Q3.
ATTACHMENT B
Housing for Social & Economic Balance
HS&EB 36. Approve project funding and a consultant contract to develop and identify housing
opportunity sites through the Downtown Housing Plan, including community outreach (dd)
Project Manager: Coleman Frick Lead Dept: PDS
Estimated Completion: Q4 Status: On Track
Project Description:
Prepare a focused housing plan for the University Avenue downtown area that identifies
development and design standards and public infrastructure necessary to accelerate housing
production in the study area.
2024 Project Milestones:
City Council selection of project management and coordination consultants; community outreach and
engagement; community assessment and initial policy development.
Quarterly Update:
The City Council approved project funding and the consultant contract on February 26, 2024.
Initial outreach was conducted at May Fete community event and a community meeting is scheduled
near the end of Q3. The project team is in the process of forming a Citizens Advisory Committee for
the project.
HS&EB 37. Submit compliant housing element to the state department of Housing and Community
Development (HCD) (ee)
Project Manager: Jonathan Lait Lead Dept: PDS
Estimated Completion: Q3 Status: On Track
Project Description:
Prepare an updated housing element for Council adoption and review for certification by the
California Department of Housing and Community Development (HCD) that advances the City’s
housing policy interests, meets applicable state housing requirements, and demonstrates compliance
with the City’s regional housing needs assessment. The housing element will include an
implementation schedule to complete various policies over the eight-year housing cycle.
2024 Project Milestones:
Complete revisions to the previously adopted housing element to address HCD comments and public
input; schedule a joint Planning and Transportation Commission and City Council meeting, update the
housing element as necessary based on Council direction and make the housing element available for
an additional 7-day review before sending to HCD to initiate its 60-day review period.
Quarterly Update:
The City Council adopted the Housing Element in April 2024. Staff transmitted the document to HCD
on May 10, 2024 to initiate HCD’s 60-day review period. The City received a comment letter on July 9,
ATTACHMENT B
2024 from HCD requesting additional minor refinements. Staff met with HCD on July 15, 2024 to
discuss the proposed refinements. The revised Housing Element was circulated for a seven-day public
review period on July 17, 20024. HCD communicated to staff that they will issue another letter
regarding refinement or certification on an accelerated timeline following the end of the public
review period. A response from HCD is anticipated by mid-August.
HS&EB 38. Approve final North Ventura Coordinated Area Plan (NVCAP) (ff)
Project Manager: Kelly Cha Lead Dept: PDS
Estimated Completion: Q2*Status: On Track
Project Description:
Prepare a coordinated area plan for North Ventura to facilitate development of a walkable, mixed-use
neighborhood with multifamily housing, commercial services, and well-defined connections to transit,
bicycle, and pedestrian facilities.
2024 Project Milestones:
Complete final plan revisions based on prior City Council direction, complete related environmental
review, finalize zoning implementation regulations and present the final draft to the Architectural
Review Board (ARB), Planning and Transportation Commission (PTC), and City Council for final action.
Quarterly Update:
Final hearings and recommendations from the ARB and PTC were received; this item was scheduled
for the June 18, 2024 City Council meeting but was deferred by City Council to August 2024 to
consider the final plan.
*The updated estimated completion date is now Q3.
HS&EB 39. Receive Cal Poly San Luis Obispo student-led concept plan for San Antonio Corridor
Project Manager: Amy French Lead Dept: PDS
Estimated Completion: Q1 Status: Completed
Project Description:
Cal Poly’s undergraduate urban planning studio will present their student-led project highlighting land
use and transportation solutions for the Council’s consideration in advance of the City’s
comprehensive corridor study.
2024 Project Milestones:
Students will participate in study session presentation to the City Council.
Quarterly Update:
On March 18, 2024 the City Council received a study session presentation from Cal Poly San Luis
Obispo completing this task.
HS&EB 40. Approve consultant contract to initiate a Specific Plan for San Antonio Road Corridor
including project goals and outcomes (8)
Project Manager: Coleman Frick Lead Dept: PDS
Estimated Completion: Q4 Status: On Track
Project Description:
Prepare a Request for Proposals and explore opportunities for developer funding to support the
preparation of a San Antonio Road corridor specific plan that incorporates anticipated housing
projections, programs and policies from the City’s housing element, identifies an appropriate mix of
land uses, park and recreation space needs, retail centers, transportation solutions that focus on ease
and safety of multi-modal travel and access to community resources and amenities.
ATTACHMENT B
2024 Project Milestones:
Prepare a Request for Proposals, present selected firm and contract to Council for approval.
Quarterly Update:
Staff prepared a request for proposals (RFP) that was released on June 20, 2024 and closes on
September 4, 2024. The submittal period is intentionally longer than usual, as it spans the summer
months which tends to be a slower time for proposals.
HS&EB 41. Initiate a review and make recommendations for a possible extension of the Housing
Focus area to other geographic locations along El Camino Real
Project Manager: Coleman Frick Lead Dept: PDS
Estimated Completion: Q4 Status: On Track
Project Description:
Consistent with prior City Council direction, staff will explore opportunities to incentivize housing
production at strategic locations along El Camino Real with zoning code amendments that increase
building height and floor area ratios and apply other objective standards, including transitional height
restrictions to address single family zoning districts adjacencies. The proposed standards will be an
alternative to the state density bonus.
2024 Project Milestones:
Engage an on-call consultant to work with staff to prepare necessary analysis, prepare reports,
conduct community outreach and perform environmental review for possible zoning code changes;
provide updates to the Housing Ad Hoc and engage the ARB and PTC for design and policy guidance.
Quarterly Update:
No reportable action has occurred; staff anticipates initiating this work in Q3.
HS&EB 42. Evaluate sources and methods for raising significant funding to support affordable
housing
Project Manager: Jonathan Lait Lead Dept: PDS
Estimated Completion: Q4 Status: On Track
Project Description:
Support the City’s affordable housing goals as set forth in the adopted Housing Element and explore
funding mechanisms to help support those efforts.
2024 Project Milestones:
The Housing Ad Hoc will meet with staff to understand available sources and methods to support
affordable housing funding strategies and report back to Council.
Quarterly Update:
The Housing Ad Hoc met on April 4, 2024 to discuss options. Another meeting is anticipated following
budget adoption; tentatively scheduled for September. Recommendations will be forwarded to full
council as applicable.
HS&EB 43. Conduct a policy review with criteria for Notice of Funding Availability (NOFA)
Project Manager: Jonathan Lait Lead Dept: PDS
Estimated Completion: Q3 Status: On Track
Project Description:
Release a NOFA consistent with the City’s below market rate funding policy for approximately six and
half million dollars ($6.5M) and share application submittal results with the City Council Housing Ad
Hoc for review and recommendation on fund disbursement, if any; transmit funding
recommendations to the City Council.
ATTACHMENT B
2024 Project Milestones:
Prepare and release the NOFA for 60 days; receive a recommendation from the Housing Ad Hoc and
seek City Council action.
Quarterly Update:
The Housing Ad Hoc met on April 4, 2024 to discuss options. Staff analyzed available funding sources
and dispersal mechanisms. Another Ad Hoc meeting is anticipated following budget adoption;
tentatively scheduled for September.
HS&EB 44. Approve a consultant contract to assess housing development impact fees for the
conversion from a per unit to per square foot basis
Project Manager: Jonathan Lait Lead Dept: PDS
Estimated Completion: Q4 Status: On Track
Project Description:
Consistent with prior City Council direction, change the methodology for collecting housing-related
development impact fees from a per unit amount to a per square foot calculation.
2024 Project Milestones:
Engage a consultant to review the City’s development impact fees and characteristics of single family
and multi-family home building to establish a conversion rate that would enable the City to assess
development impact fees based on the unit’s size (square footage). Present this report to the City
Council’s Finance Committee and schedule for City Council review.
Quarterly Update:
The consultant analysis is complete; staff is preparing a report for City Council consideration in
September 2024.
HS&EB 45. Refine implementation of City’s SB9 objective development and urban lot split standards
(ll)
Project Manager: Amy French Lead Dept: PDS
Estimated Completion: Q1 Status: Completed
Project Description:
Prepare a resolution that updates the City’s objective standards related to SB-9 development and lot
split standards. This project is distinguished from the ordinance task in HS&EB ii, which as an
ordinance the made code changes to reflect changes in state law whereas this task refines specific,
objective development standards. These changes will be reviewed by Council as a resolution as
opposed to an ordinance.
2024 Project Milestones:
Present resolution with updated objective standards for SB-9 development and lot splits.
Quarterly Update:
On February 12, 2024, the City Council reviewed and approved a resolution updating the objective
design standards.
HS&EB 46. Adopt an ordinance that implements Housing Element Program 3.4 related to the
housing incentive program
Project Manager: Coleman Frick Lead Dept: PDS
Estimated Completion: Q4 Status: On Track
Project Description:
Based on a feasibility study, evaluate potential changes to the City’s existing housing incentive
program (HIP) and consider program expansion to multi-family, GM and ROLM zoning districts.
ATTACHMENT B
Implement Housing Element Program 3.3 regarding the affordable housing incentive program (AHIP)
and apply standards to identified housing opportunity sites; consider extending to faith based R1
zoned properties.
2024 Project Milestones:
Complete prototypical project and economic feasibility analysis related to the housing incentive
program and develop draft standards that would increase housing development potential beyond
existing zoning standards and serve as an alternative to the state density bonus. Present findings to
the Housing Ad Hoc, Architectural Review Board (ARB) and Planning and Transportation Commission
(PTC) and forward a recommendation and ordinance to the City Council for final action. (Q4)
Quarterly Update:
Work on this objective is expected to resume following submittal of the Housing Element to HCD and
advance to PTC and ARB for review following HCD certification, tentatively October for the PTC.
HS&EB 47. Amend the municipal fee schedule and prepare economic feasibility analysis that
implements Housing Element Program 3.1 related to fee waivers and adjustments
Project Manager: Coleman Frick Lead Dept: PDS
Estimated Completion: Q4 Status: Completed
Project Description:
Amend the City’s municipal fee schedule to waive City staff costs associated with the processing of a
one hundred percent (100%) affordable housing planning application, except for directly related
consultant supported costs.
2024 Project Milestones:
Amend the City’s municipal fee schedule to waive planning-related fees associated with the
processing of one hundred percent (100%) affordable housing applications. Engage a consultant to
begin an economic feasibility analysis that studies the impact of development impact fees to housing
production.
Quarterly Update:
On June 17, 2024, the City Council adopted the municipal fee schedule implementing this task.
HS&EB 48. Initiate a study implementing Housing Element Program 6.5 related to alternative
housing types
Project Manager: Coleman Frick Lead Dept: PDS
Estimated Completion: Q4 Status: On Track
Project Description:
Prepare a study to achieve opportunities for innovative housing structures, such as micro-unit
housing and new shared and intergenerational housing models, to help meet the housing needs of
aging adults, students, and lower-income individuals citywide.
2024 Project Milestones:
Engage a consultant to initiate the study.
Quarterly Update:
No reportable action for this quarter; project anticipated to begin in Q3.
HS&EB 49. Adopt an ordinance implementing various Housing Element Programs
Project Manager: Coleman Frick Lead Dept: PDS
Estimated Completion: Q4 Status: On Track
Project Description:
Prepare an ordinance that addresses the following housing element programs –
ATTACHMENT B
•Amend the zoning code to limit the number of hearings for multi-family housing projects
before the ARB to two hearings (Program 3.6);
•Amend the zoning code to require all sites listed in the housing element sites inventory, all
projects utilizing density bonuses, and all projects demolishing residential dwelling units to
meet the replacement housing requirements of state law contained in housing element law,
density bonus law, and the Housing Crisis Act of 2019 (Program 4.1);
•Amend the zoning code to remove the Conditional Use requirement for residential uses in
the Stanford Research Park, while taking into consideration City requirements related to
hazardous materials (Program 1.5);
•Amend the zoning code to be consistent with Government Code Sections 65650 et seq.,
which require that Supportive Housing meeting the standards in the statute be treated as a
by-right use where multifamily and mixed uses are permitted, including nonresidential
zones permitting multifamily uses. Amendments will also be made to allow transitional and
supportive housing, as defined in Government Code Section 65582, to be permitted as a
residential use in all zones (Program 6.5);
•Amend the zoning code to be consistent with Government Code sections 65660 et seq., which
require a Low Barrier Navigation center to be a use by-right in areas zoned for mixed-use and
nonresidential zones permitting multifamily uses, provided specific requirements of the law
are met (Program 6.5);
•Amend the City’s parking regulations for Homeless and Emergency Shelters and Navigation
Centers to comply with Government Code section 65583, subdivision (a)(4)(A). Amend the
zoning code to allow emergency shelters in the ROLM(E) zone to be approved ministerially,
without discretionary action, remove distance requirements, adjust length of stay
requirements, and ensure that the development standards for shelters are in compliance with
statutory requirements (Program 6.5);
•Amend the zoning code to ensure compliance with the Employee Housing Act (including
California Health and Safety Code sections 17021.5, 17021.6, and 17021.8) to state that
farmworker housing up to 36 beds or 12 units are to be permitted as an agricultural use and
therefore “by right” in the AC and OS zones and no discretionary permit would be required of
employee housing providing accommodation for six or fewer employees if discretionary
permits are not required of a family dwelling of the same type in the same zone (Program
6.5);
2024 Project Milestones:
Prepare ordinance and present to the Planning and Transportation Commission (PTC) for review and
recommendation to the City Council for final action.
Quarterly Update:
No reportable action for this quarter; project anticipated to begin in Q3.
HS&EB 50. Initiate analysis to amend the zoning code to implement Program 3.9 related to
commercial floor area
Project Manager: Coleman Frick Lead Dept: PDS
Estimated Completion: Q4 Status: On Track
Project Description:
Amend the City’s zoning code to reduce commercial floor area allowances or other commercial
incentives at strategic locations to shift the economic benefit of redevelopment toward home
building.
2024 Project Milestones:
ATTACHMENT B
Initiate analysis in 2024 and present findings to Council by Q4 2025. Amend the Municipal Code by Q4
2026.
Quarterly Update:
No reportable action this quarter; project anticipated to begin in Q4.
HS&EB 51. Partner with Santa Clara County Housing Authority to achieve 2024 milestones on
construction timeline for Palo Alto Homekey project to provide transitional housing and services for
unhoused residents (pp)
Project Manager: Melissa McDonough Lead Dept: CMO
Estimated Completion: Q4 Status: On Track
Project Description:
Palo Alto Homekey construction is scheduled to take place throughout calendar year 2024 with
completion in early 2025. City staff attends regular project management meetings and owner-
architect-contractor (OAC) meetings and conducts site visits. The Housing Authority assists the City
with overall review of construction financing, budget and schedule, as well as construction
monitoring, including conducting site visits, informing the City whether work is being completed on
time and according to design intent, and reviewing the project schedule on a regular basis, providing
input to mitigate potential delays.
2024 Project Milestones:
Monitor the timely completion of milestones relating to concrete work, fabrication of modular units,
setting of modular units, backfill and grading, decking and stairs, completion of site-built items, and
switchgear installation and energization.
Quarterly Update:
As of June 3rd, the City approved the building permit for the Homekey project. In the 2nd quarter,
work on the prototype modular was completed, the City Building Official was present at the modular
factory for quality control and to examine the prototype. Additionally, 24% of construction was
completed as of June 1st.
HS&EB 52. Conduct a gap analysis of housing and services for the unhoused in Palo Alto,
considering Council direction, City activities and work, and County activities and work
Project Manager: Melissa McDonough Lead Dept: CMO
Estimated Completion: Q4 Status: On Track
Project Description:
Produce a gap analysis looking at City of Palo Alto’s City Council direction as well as any and all work
being performed by the City or the County for the people of Palo Alto, in relation to housing and
services for the unhoused. This analysis will pull from existing documents including the Housing
Element, staff reports, the Santa Clara County Community Plan to End Homelessness, and where
necessary, communication with key stakeholders. The result of this analysis will identify any areas
that the City could feasibly pursue as new or improved work. The gap analysis will result in a report
and presentation to City Council, which:
1. Describes the a.) Housing direction from Council b.) Services for the unhoused direction from
Council,
2. Describes the work that is being done which meets that direction, identifying who owns
individual work products (City, County, or Federal),
ATTACHMENT B
3. Identifies any work that is not occurring or any work that is occurring but could be improved and
is within the purview of the City of Palo Alto,
4. Conducts a literature review to identify best practices to provide context and support for
recommendations, and
5. Provides recommendations on new/improved work the City could undertake and whether the
work would require additional staff or other financial resources.
2024 Project Milestones:
Conduct research resulting in a draft report, collect feedback resulting in a final report, create a draft
slide deck based on the final report, collect feedback resulting in a final slide deck, and present the
gap analysis findings to Council.
Quarterly Update:
After interviewing colleagues and collecting price quotes, staff has procured a consultant with
expertise in the relevant subject areas and experience working with local jurisdictions (i.e., Santa
Clara County and cities in North County and mid-Peninsula) to conduct the gap analysis. Staff
anticipates bringing the gap analysis findings to Council in December.
HS&EB 53. Initiate research to understand Palo Alto unhoused population and explore feasibility of
expanding safe parking options on Geng Road
Project Manager: Melissa McDonough Lead Dept: CMO
Estimated Completion: Q4 Status: On Track
Project Description:
In partnership with the Planning and Development Services Department, staff will explore expansion
of safe parking in Palo Alto, including increasing the footprint of safe parking at the Geng Road site,
working with the PTC to consider expanding safe parking to commercial lots, and exploring clearer
data on the population and condition of unhoused in Palo Alto.
2024 Project Milestones:
Staff will begin research on options for expanding Geng Road and exploring data on the population
and condition of unhoused in Palo Alto.
Quarterly Update:
Staff is expediting Geng Road safe parking expansion in relation to its efforts to accommodate vehicle
dwellers anticipated to be displaced by Caltrans El Camino Real repaving project. In relation to Geng
Road expansion, staff anticipates bringing forward a mid-year budget request and is doing fundraising
for the first 6 months of the fiscal year.
HS&EB 54. Council discussion of possible ordinance related to fair chance renter policy
Project Manager: Coleman Frick Lead Dept: PDS
Estimated Completion: Q3*Status: On Track
Project Description:
Consistent with the City Council’s renter protection policy direction, staff will research the policy
implications of a fair chance renter policy from a legal, policy, and anticipated resource demand
perspective. This information will be presented to the City Council’s Housing Ad Hoc committee for
review and recommendation to the full Council.
2024 Project Milestones:
Staff will prepare a staff report with the requisite analysis and present the information to the City’s
Housing Ad Hoc Committee and will forward its recommendation to the City Council for formal
direction.
ATTACHMENT B
Quarterly Update:
Staff is preparing to make a presentation to the Housing Ad Hoc in September and recommendations
to City Council thereafter, tentatively, in November.
*Based on current progress, this objective will likely complete in Q4.
HS&EB 55. Council discussion of possible anti-rent gouging policy
Project Manager: Coleman Frick Lead Dept: PDS
Estimated Completion: Q3 Status: On Track
Project Description:
Consistent with the City Council’s renter protection policy direction, staff will research the policy
implications of an anti-rent gouging policy from a legal, policy, and anticipated resource demand
perspective. This information will be presented to the City Council’s Housing Ad Hoc committee for
review and recommendation to the full Council.
2024 Project Milestones:
Staff will prepare a staff report with the requisite analysis and present the information to the City’s
Housing Ad Hoc Committee and will forward its recommendation to the City Council for formal
direction.
Quarterly Update:
Staff is preparing to make a presentation to the Housing Ad Hoc for August and recommendations to
City Council thereafter, tentatively, in September.
HS&EB 56. Finalize development plan to maintain affordability and improve conditions at Buena
Vista Mobile Park
Project Manager: Melissa McDonough Lead Dept: CMO
Estimated Completion: Q3 Status: On Track
Project Description:
The project manager will work with the Planning and Development Services department on timely
completion of the entitlement process while encouraging the Housing Authority to incorporate
resident and Council feedback throughout the project’s design. Additionally, the project manager will
work with the County Office of Supportive Housing and the Housing Authority to revise the regulatory
agreement to improve clarity and align with the redeveloped Park.
2024 Project Milestones:
Complete, in partnership with the Housing Authority and Santa Clara County, the entitlement process
and amendment of the regulatory agreement for the Buena Vista Mobile Home Park.
Quarterly Update:
The streamlined development review and draft regulatory agreement was discussed at Council on
June 18 and anticipated to return for final approval in August.
HS&EB 57. Approve a consultant contract to initiate rental registry program implementation (cc)
Project Manager: Coleman Frick Lead Dept: PDS
Estimated Completion: Q3 Status: Completed
Project Description:
Council to review and approve a professional services contract for an online registry portal and staff
and consultant to prepare for project launch and phased implementation.
2024 Project Milestones:
ATTACHMENT B
Secure a consultant to oversee and manage the online registry portal. Staff to prepare and present
data collection forms to the PTC and City Council Housing Ad Hoc for review and feedback. Staff and
consultant to develop online guidance, resources and beta test portal. Staff to host community
outreach and training events for landlords and other stakeholders to expand program awareness,
requirements and facilitate data entry. This first phase of program implementation is expected to last
two years and applies to landlords or property managers with three or more rental units, excluding
J/ADUs, and regardless of current occupancy or availability on the market. (Q3)
Quarterly Update:
On May 13, 2024, the City Council approved a contract to initiate the rental registry program.
Community Health, Safety, Wellness & Belonging
CHSW&B 58. Complete reopening libraries to budgeted level (rr)
Project Manager: Gayathri Kanth Lead Dept: LIB
Estimated Completion: Q4 Status: Completed
Project Description:
Further open libraries to include weekend and additional open days in alignment with service levels
authorized as part of the annual budget, including events.
2024 Project Milestones:
As budgeted, Children’s Library will be open an additional 2 days bringing it to 6 open days a week. All
other libraries have been reopened to levels authored as part of the annual budget.
Quarterly Update:
Starting July 8, the Children’s Library will be open 6 days (Mon-Saturday) adding Mondays and Fridays
to its service days. The opening of the Children’s library will now be in alignment with budgeted
hours for all five branches.
CHSW&B 59. Approval of multi-year agreement for provisions of animal shelter services (ss)
Project Manager: Kristen O’Kane Lead Dept: CSD
Estimated Completion: Q1 Status: Completed
Project Description:
In collaboration with the City’s current service provider Pets in Need (PIN), work to review services,
infrastructure needs, and determine next steps such as contract negotiations and approvals. On
February 14, 2022, Council directed staff to proceed with negotiating a long-term contract with Pets
in Need for animal services.
ATTACHMENT B
2024 Project Milestones:
Finalize and approve multi-year agreement with Pets in Need
Quarterly Update:
On March 18, 2024, Council approved a five-year Professional Services Agreement with Pets in Need
to provide animal care services and shelter operations.
CHSW&B 60. Develop a workplan to enhance community special events with focus on inclusion (tt)
Project Manager: Kristen O’Kane Lead Dept: CSD
Estimated Completion: Q2 Status: Completed
Project Description:
Provide support to reinvigorate Community Services Department’s (CSD) current special events and
propose new events particularly along California Ave and University Ave to support economic
development in those areas. Provide more opportunities for residents to engage and gather,
promoting a healthy community.
2024 Project Milestones:
CSD has hired a special events coordinator to support this objective and will develop a workplan to
guide continuing and new events.
Quarterly Update:
Staff have prepared a draft workplan for FY25 to support regular and new events. Additionally,
Council included $246K in FY 2025 for Citywide Special Events and Programming to be disbursed as
follows:
$150K for Magical Bridge
$45K for United Nations Association Film Festival
$40K for 3rd Thursdays
$11K for Environmental Volunteers (one-time allocation)
For FY 2026 and ongoing, $235K is appropriated for Citywide Special Events and Programming and a
process will be established by CSD staff over the next year to determine how to disburse the funds as
part of the FY 2026 budget process.
CHSW&B 61. Reach a tentative agreement with PAUSD on long-term use of the Cubberley property
(uu)
Project Manager: Kristen O’Kane Lead Dept: CSD
Estimated Completion: Q2*Status: Behind Schedule
Project Description:
Finalize an Agreement with PAUSD for the Cubberley site and define next steps regarding long-term
use of the Cubberley Community Center, specifically the City-owned portion.
2024 Project Milestones:
Ad Hocs of the City Council and PAUSD Board of Education, along with staff are negotiating terms for
a potential land transaction at Cubberley.
Quarterly Update:
The City and PAUSD continue to work on this agreement. A Council closed session was scheduled
August 5, 2024, the outcome of the meeting was unknown at the time this report was drafted.
*The updated estimated completion date is Q3.
ATTACHMENT B
CHSW&B 62. Evaluate Recreation Wellness Center Feasibility (vv)
Project Manager: Kristen O’Kane Lead Dept: CSD
Estimated Completion: Q2*Status: Behind Schedule
Project Description:
Council directed staff and the Parks and Recreation Commission to conduct public outreach on a new
gym, including location, siting, gym features, cost estimates, funding timeline, demand assessment
and prioritization of projects, and to investigate fundraising.
2024 Project Milestones:
Staff will bring to Council a recommendation on location of the proposed Recreation Wellness Center
and a Letter of Intent with the Friends of the Recreation Wellness Center before advancing this
initiative further.
Quarterly Update:
Progress on this objective is stalled due to Cubberley negotiations, which could influence the
recommended location.
*The updated estimated completion date is Q4.
CHSW&B 63. Evaluate HSRAP funding allocation as a percent (%) of the General Fund (11)
Project Manager: Kristen O’Kane Lead Dept: CSD
Estimated Completion: Q2 Status: Completed
Project Description:
Council referral to Finance Committee to evaluate and consider tying Human Services Resource
Allocation Process (HSRAP) funding to a percentage of the General Fund.
2024 Project Milestones:
Evaluate HSRAP and other human services grants and agreements funding levels with the Finance
Committee.
Quarterly Update:
On March 19, 2024, Finance Committee reviewed and discussed recommended funding levels of
HSRAP and other grants, including the Council referral to consider allocating 1% of the General Fund
for human services grants, however no recommendation was made. Finance Committee requested
that staff return with additional information to evaluate funding appropriateness and grant process.
The Finance Committee met on August 6, 2024 to review funding levels for HSRAP and other human
service grants and agreements and determined that a policy to tie a percentage of the general fund
toward the HSRAP program was not needed at this time. Instead, the Committee focused on
understanding how we define human services on a broader sense and the way in which we engage
and fund nonprofit relationships. The referral is closed.
CHSW&B 64. Facilitate a location for La Comida in North Palo Alto (12)
Project Manager: Kristen O’Kane Lead Dept: CMO
Estimated Completion: Q1 Status: Completed
Project Description:
La Comida is a nonprofit organization focused on senior nutrition; it provides hot lunch meals to
seniors in Palo Alto. La Comida had previously provided services at the Avenidas Senior Center on
Bryant St, but after building renovations, the dining space was significantly reduced making
operations infeasible.
2024 Project Milestones:
ATTACHMENT B
Council would like to facilitate a permanent location in North Palo Alto for ongoing senior lunch
services.
Quarterly Update:
On March 11, 2024, Council directed staff to convert 445 Bryant St into a community center and to
include space for La Comida to operate their senior nutrition program during weekday hours.
Significant improvements to the facility are required before occupancy.
CHSW&B 65. Increase support and funding for youth mental health (13)
Project Manager: Kristen O’Kane Lead Dept: CSD
Estimated Completion: Q2 Status: Completed
Project Description:
Staff included $100,000 in CSD’s FY 2024 Proposed Budget to support youth mental health, however;
the City Council chose not to include funding until a plan is in place and referred this to the FY 2024
midyear budget process.
2024 Project Milestones:
Per Council direction, staff requested additional funding during the FY 2024 Midyear process to plan a
youth mental health event with community partners, and to provide free transportation using the
existing PA Link ride service for youth attending programs that support mental health. The Mayor’s
Youth Mental Health Task Force may make recommendations for additional funding for FY 2025.
Quarterly Update:
The FY 2025 budget includes an ongoing allocation of $100,000 to support youth mental health
programs and initiatives. In FY2025, funding will focus on two events for teens and their
parents/caregivers, upgrades, and additional programming at the teen center, and other needs to be
determined by youth and teens.
CHSW&B 66. Complete Trusted Response Urgent Support Team (TRUST) Augmentation pilot and
evaluate the effort
Project Manager: Melissa McDonough Lead Dept: CMO
Estimated Completion: Q4 Status: On Track
Project Description:
Complete the TRUST (Trusted Response Urgent Support Team, an alternative mental health response
program) augmentation pilot, including providing case management, mental health first aid trainings,
and community outreach activities through the month of September 2024. Conduct an in-progress
evaluation and adjust pilot in response to what is learned. Conduct a final evaluation to determine
whether pilot goals were met.
2024 Project Milestones:
Complete the TRUST (Trusted Response Urgent Support Team, an alternative mental health response
program) augmentation pilot, including providing case management, mental health first aid trainings,
and community outreach activities through the month of September 2024. Conduct an in-progress
evaluation and adjust pilot in response to what is learned. Conduct a final evaluation to determine
whether pilot goals were met.
Quarterly Update:
The in-progress evaluation shared initial findings on April 4 with the TRUST augmentation pilot team
to allow for any adjustments. These included deciding to launch a summer campaign to better help
the public to understand using 988 to access services and adjusting tracking and reporting of case
management contacts. The final evaluation report was received in July. Staff anticipates providing an
ATTACHMENT B
information report on the pilot program to Council in December, after the closing of the grant period
and submission of the final federal report.
CHSW&B 67. Support visible police presence by ensuring stable staffing (recruiting and retention)
through hiring ahead program (ww)
Project Manager: Andrew Binder Lead Dept: PD
Estimated Completion: Q4 Status: On Hold
Project Description:
Maintain a pipeline of recruits for police officer staffing up to an additional five officers via a hire-
ahead program.
2024 Project Milestones:
Pending existing vacancies being filled.
Quarterly Update:
As of July 2024, the Police Department has five Full Time Equivalent (FTE) Police Officer positions that
are vacant. Once the vacancies are filled, the next priority will be on the hire-ahead program for the
recruitment of an additional five officers. Currently, there are two officers in the field training
program, three recruits in the police academy, and three recruits in pre-academy training.
Recruitment challenges across the profession are continuing; once existing vacancies are filled, the
hire ahead program will begin. The hire-ahead positions were not resourced, only authorized. No
impact to salary savings.
CHSW&B 68. Initiate upgrade of Police Department field based video hardware
Project Manager: Nicole Frazier Lead Dept: PD
Estimated Completion: Q4 Status: Completed
Project Description:
Request for Proposal (RFP) to replace the existing mobile video (MAV), body-worn camera (BWC), and
interview room (IR) systems
2024 Project Milestones:
Collaborate with vendor to draft contract for solution.
Quarterly Update:
Council approval to engage in contract with LensLock was received on June 18, 2024. Project kickoff
started in July with full deployment expected to be done by the end of the year in coordination with
the phased move into the new public safety building.
CHSW&B 69. Approve vendor selection for 911 dispatch system (CAD provider) (yy)
Project Manager: Nicole Frazier Lead Dept: PD
Estimated Completion: Q3 Status: On Track
Project Description:
The Police Department is working with its consortium partners (Mountain View and Los Altos) to
identify a new CAD system to replace the legacy system version. Staff will return to Council with a
recommendation for purchasing a new CAD system.
2024 Project Milestones:
Collaborate with consortium partners to narrow down proposals and conduct site visits for finalists
with a decision to be made by April.
Quarterly Update:
ATTACHMENT B
The Department conducted vendor demonstrations with the three finalists to review the systems.
Upon completion of demonstrations the Department selected Sun Ridge, Inc as the preferred vendor.
The city of Los Altos is the contractual agent for the Consortium project and is coordinating contract
negotiations with partner cities and the vendor.
CHSW&B 70. Approve updated Local Hazard Mitigation Plan (aaa)
Project Manager: Ken Dueker Lead Dept: OES
Estimated Completion: Q3 Status: On Track
Project Description:
Office of Emergency Services (OES) will be coordinating with the County on updates to emergency
plans, including the Palo Alto Local Hazard Mitigation Plan (LHMP).
2024 Project Milestones:
The Santa Clara County timeline should facilitate completion in 2024.
Quarterly Update:
The Santa Clara County Multi-Jurisdictional Hazard Mitigation Plan (MJHMP), Volume I and the
associated Jurisdictional Annexes, Volume II, has been approved by the State and by FEMA. Staff will
seek a council resolution to adopt Volume I and The Palo Alto Annex to Volume II in September.
CHSW&B 71. Update Foothills Fire Management Plan & Community Wildfire Protection Plan (bbb)
Project Manager: Ken Dueker Lead Dept: OES
Estimated Completion: Q4 Status: On Track
Project Description:
Staff is working on various efforts related to improving the City’s planning in collaboration with Santa
Clara County and other allied agencies and entities. Efforts include not only emergency planning, but
also early warning technology, and updating operational and procedural elements within the City
organization to mitigate the risks associated with a fire in the foothills.
NOTE: The Foothills Fire Management Plan/Community Wildfire Protection Plan (FFMP/CWPP) is a
multi-year plan with OES, Fire Department, Public Works, Utilities, Community Services Department
coordinated via the Foothills Fire Management Team (aka Foothills Wildfire Coordination Team).
2024 Project Milestones:
Staff will release a 2024 update to the FFMP/CWPP by Q3.
Staff is also pursuing a service agreement with the Santa Clara County Firesafe Council to perform the
schedule of required treatments each year in conjunction with some support from the City.
The Fire Department and OES are in the process of evaluating certain remote fire detection
equipment in cooperation with the Fire Safe Council and local partner agencies.
Quarterly Update:
The update to the FFMP/CWPP is underway. Some of the fuel reduction efforts include:
A hazard mitigation grant was submitted by the State to FEMA in September 2023 for Eucalyptus
removal, the outcome is still pending.
The City is contracting with the SCC Fire Safe Council to perform fuels reduction along Page Mill Road
and Arastradero Road in 2024 and pursuing a multi-year contract for broader fuels reduction work
over a 3-5 year time horizon.
ATTACHMENT B
Additionally, the Public Works department completed fuels reduction work prescribed for Los Trancos
Road in May 2024 and the Community Services Department is performing the annual treatments in
Arastradero and Foothills Nature Preserves.
Also, Palo Alto Fire Department has completed their annual wildfire urban interface (WUI) residential
inspections. Palo Alto Fire Department and OES have coordinated an interagency project with
Stanford University and Portola Fire Protection District to install 50 N5 sensors in the coming months
across the Foothills WUI, 12 of which will be placed in Palo Alto lands.
CHSW&B 72. Complete construction of the new Public Safety Building including department move-
in (ccc)
Project Manager: Holly Boyd Lead Dept: PW
Estimated Completion: Q3 Status: On Track
Project Description:
Complete construction of the new Public Safety Building followed by furniture and equipment
installation, communication testing and set-up.
2024 Project Milestones:
Complete construction of the project and move public safety departments into the fully operational
building.
Quarterly Update:
As of late June, the project is 92% complete. Remaining construction activities and City furniture,
fixtures, and equipment installation are proceeding on a schedule to allow public safety departments
a phased move-in to the new building starting in September.
CC&NE 73. Council award of construction contract for Fire Station No. 4 Replacement (ddd)
Project Manager: Holly Boyd Lead Dept: PW
Estimated Completion: Q4 Status: On Track
Project Description:
Complete design and award a construction contract to re-build Fire Station No. 4.
2024 Project Milestones:
Complete design, construct temporary facility, and award a construction contract in the Fall 2024.
Quarterly Update:
Staff completed the Fire Station #4 design and submitted for building permit review and continues to
work on the design for the temporary station.
CC&NE 74. Enhance Caltrain Safety and security
Project Manager: Ripon Bhatia Lead Dept: OOT
Estimated Completion: Q4 Status: On Track
Project Description:
Explore opportunities to improve the safety and security along the Caltrain corridor
Augment Caltrain security fencing efforts by installing wire mesh on fencing adjacent to residential
side of the tracks.
2024 Project Milestones:
Coordinate with Caltrain to identify segments and develop a plan to implement security fencing.
Quarterly Update:
ATTACHMENT B
Caltrain is working to develop the design and cost estimates for the fence installation. City will then
coordinate with Caltrain to extend beyond their current plans. In addition, staff is researching
additional technologies to improve safety and security along the corridor.
CHSW&B 75. Approve consulting contract to initiate work, including stakeholder engagement,
related to the Seismic and Resiliency Ordinance (eee)
Project Manager: George Hoyt Lead Dept: PDS
Estimated Completion: Q4 Status: On Track
Project Description:
Comprehensively update the City’s seismic rehabilitation ordinance with mandatory and voluntary
measures to seismically strengthen vulnerable buildings.
2024 Project Milestones:
Release a request for proposals and present an award a contract for engineering and professional
consulting services to the City Council for action. Upon acceptance, initiate the project and public
engagement strategies as detailed in the scope of work. (Q4)
Quarterly Update:
Staff prepared a Request for Proposals that was released publicly in May 2024; the post closed on
June 27, 2024. Staff anticipates making a consultant recommendation in by October with consultant
selection by Council anticipated for November; two firms replied to the RFP.
CC&NE 76. Initiate work to conduct a Quiet Zone study at Churchill Ave, Meadow Drive, and
Charleston Rd and begin initial analysis and regional stakeholder outreach
Project Manager: Ripon Bhatia Lead Dept: OOT
Estimated Completion: Q1 Status: Completed
Project Description:
Conduct a quiet zone study analysis for implementation of Quiet Zone(s) at Churchill Avenue,
Meadow Drive, and Charleston Road
2024 Project Milestones:
Procure the professional services of a consultant to conduct the study. Perform data collection and
conduct initial analysis. Seek input from California Public Utilities Commission, Federal Railroad
Administration, Caltrain and other entities for development of conceptual plan.
Quarterly Update:
Staff has procured the services of the consultant to perform this study. The consultant has prepared
the initial finding report based on existing conditions and Federal Railroad Administration (FRA)
requirements. Staff plans to seek Rail Committee review of the quiet zone analysis in the Fall of 2024.
Staff plans to bring the final report and conceptual plan for the City Council review and approval in
the fall of 2025.
CHSW&B 77. Implement strategies for promoting unleaded fuel and phasing out of leaded fuel (ggg)
Project Manager: Andy Swanson Lead Dept: PW
Estimated Completion: Q4 Status: On Track
Project Description:
Complete upgrades at Airport facilities to provide for the sale of unleaded fuel, bring unleaded fuel to
the Airport, and work with users to promote use of the fuel.
2024 Project Milestones:
ATTACHMENT B
Complete infrastructure upgrades and provide unleaded fuel at the Airport. Develop and begin
implementing a multi-phase plan to phase out the use of leaded fuel.
Quarterly Update:
The Airport completed infrastructure upgrades in December 2023, and the 94 octane unleaded fuel
became available for purchase in January 2024. The Airport is developing a multi-phase plan to
reduce the use of leaded fuels in the near term and to cease sales of leaded fuels no later than 2030.
The plan will be presented to Council during an upcoming Study Session on the Airport’s Long-Range
Facilities and Sustainability Plan.
CHSW&B 78. Continue engagement with San Francisco Airport on SFO's Ground Based
Augmentation System (GBAS) project and other potential opportunities to decrease SFO noise
impacts on Palo Alto (iii)
Project Manager: Andy Swanson Lead Dept: PW
Estimated Completion: Q4 Status: On Track
Project Description:
Complete consultant review of SFO Ground Based Augmentation System (GBAS) proposal and
consider submitting a comment letter, while tracking other issues that may arise.
2024 Project Milestones:
Continue working on SFO noise issues as needed.
Quarterly Update:
City staff and Mayor Stone continue to engage with SFO Airport Director Ivar Satero and other SFO
staff on the GBAS project and other possibilities for decreasing the impacts of aircraft noise over Palo
Alto.