HomeMy WebLinkAboutStaff Report 2407-3301CITY OF PALO ALTO
CITY COUNCIL
Regular Meeting
Monday, August 19, 2024
Council Chambers & Hybrid
5:30 PM
Agenda Item
12.Approval of a Grant Agreement With the California Highway Patrol for a One-Year
Program to Reduce Impaired Driving and Crashes with $307,000 in State Funds,
Requiring $0 in City Matching Funds; and Approval of a FY 2025 Budget Amendment
(Requires 2/3 approval) in the Supplemental Law Enforcement Services Fund; CEQA
Status – Not a Project
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Police
Meeting Date: August 19, 2024
Report #:2407-3301
TITLE
Approval of a Grant Agreement With the California Highway Patrol for a One-Year Program to
Reduce Impaired Driving and Crashes with $307,000 in State Funds, Requiring $0 in City
Matching Funds; and Approval of a FY 2025 Budget Amendment (Requires 2/3 approval) in the
Supplemental Law Enforcement Services Fund; CEQA Status – Not a Project
RECOMMENDATION
Staff recommends that the City Council:
1. Approve and authorize the City Manager, or their designee, to execute a Funding
Agreement (Attachment A) with the California Highway Patrol, authorized by the
Cannabis Grants Unit, for the development and implementation of the Impaired Driving
Prevention, Enforcement, and Education action plan. The Agreement will provide up to
$307,000 in funding over one year, and the City will not be required to provide matching
funds; and
2. Amend the Fiscal Year 2025 Budget Appropriation for the Special Law Enforcement
Services Fund (requires a 2/3 approval) by:
a. Increasing the estimate for Revenue from the California Highway Patrol,
Cannabis Grants Unit by $307,284;
b. Increasing Police Department overtime expense appropriation for Salary &
Benefits by $125,009,
c. Increasing Police Department capitalized and non-capitalized expense
appropriation for Equipment by $179,349,
d. Increasing Police Department expense appropriation for Travel by $2,926.
BACKGROUND
Driving under the influence and driving under the influence of drugs (DUI/DUID) remain a
significant public safety issue in many communities. Despite ongoing efforts to combat this
dangerous behavior, DUI-related incidents continue to result in numerous fatalities, injuries,
and property damage annually.
Approval of this grant funding agreement with the State will provide the Police Department
with additional resources for up to 12 months to combat impaired driving and crashes. The
Department reported 165 arrests for DUI/DUID-related offenses in calendar year 2023.
With the passage of Proposition 64 in 2016, The Control, Regulate, and Tax Adult Use Marijuana
Act, California voters mandated the state to set aside funding for the California Highway Patrol
to provide grants to local governments for the education, prevention, and enforcement of
impaired driving laws pursuant to Section 34019 (f)(3)(B) of the Revenue and Taxation Code
(RTC). Despite being sourced from cannabis-related grants, the funding will be dedicated to
enhancing the Department's overall DUI/DUID enforcement efforts, aligning with the City’s
priorities to improve traffic safety. The grant does not provide funding for additional DUI/DUID
checkpoints or dictate how the Department tactically deploys the resources funded by the
grant.
The funding provided is appropriated by the California State Controller’s Office, and all grants
are awarded on a competitive basis, unless otherwise specified within the Request for
Application. These funds shall be used to supplement and not supplant existing funds for these
activities.
Notice of Funding was issued on January 9, 2024, and Staff applied for the grant on February
23, 2024. CHP approved Palo Alto’s grant application on June 6, 2024. The grant cycle for this
project is July 1, 2024, through June 30, 2025. The grant application is Attachment B.
ANALYSIS
In alignment with the grant application, staff will carry out the “PAPD DUI Training, Check Point
Equipment, and Drug Identification Device Project”; an effort that will: 1) support DUI/DUID
investigations and train police officers to teach skills related to those efforts and 2) acquire
devices that use technology to identify suspected narcotics without having to physically remove
the substance and 3) source an equipment trailer to purchase and store DUI checkpoint
equipment like signage, cones, barricades, tables, and chairs.
The goal of the project is to educate the public regarding the dangers of impaired driving,
enforce impaired driving laws on the roadway, and improve the Department’s effectiveness
through training and development of new strategies. Additionally, the project will enhance
employee and public safety by acquiring devices that could detect and identify dangerous
narcotics. Existing law prohibits the possession of cocaine, methamphetamine, heroin,
fentanyl, and other commonly abused street drugs. Unknown white powdery substances,
particularly fentanyl, pose significant exposure risks to officers. Drug identification devices will
enable officers to identify these substances without opening their packaging.
FISCAL/RESOURCE IMPACT
The application was prepared using existing City staffing resources. No additional staff or
operating budget resources are necessary to accept the grant except for purchasing staff time
to make the purchase of equipment.
Staff anticipates a salary cost of $125,009 with most of the expense allocated to sending
officers to DUI instructor level courses and to pay backfill overtime. $2,926 will be used to pay
for travel expenses. Staff anticipates $179,349 for the purchase of DUI checkpoint equipment
and narcotics detection devices. The staff expects minimal maintenance expenses for the
towable trailer and narcotics detection devices once the manufacturer's warranty expires.
Ongoing maintenance costs will be evaluated during budget process.
The performance period of this grant ends June 30, 2025. Staff has considered if overtime or
full-time staffing would be more appropriate. After consideration of the skills necessary for
this work, current staffing levels with vacancies, and training period, staff believes that no new
positions are necessary currently. However, should staff recommend that this program
continue after the grant’s performance period funding has expired, staff will bring forward
requests for funding as part of the annual budget process if it cannot otherwise be absorbed in
the Department’s budget.
STAKEHOLDER ENGAGEMENT
Staff did not conduct any stakeholder engagement for the acceptance of this grant.
ENVIRONMENTAL REVIEW
The California Public Resources Code § 21065 includes a definition of a “project” as subject to
the California Environmental Quality Act (CEQA) if it is an activity directly undertaken by a
public agency which may cause either a direct physical change in the environment, or a
reasonably foreseeable indirect physical change in the environment. This project is exempt
from the provisions of the CEQA, pursuant to Section 15061(b)(3) of the CEQA Guidelines,
because it can be seen with certainty that there is no possibility that the activity will have a
significant effect on the environment.
ATTACHMENTS
Attachment A: CHP Grant Agreement
Attachment B: CHP Grant Application
APPROVED BY:
Andrew Binder, Police Chief
State of California DEPARTMENT OF CALIFORNIA HIGHWAY PATROL GRANT AGREEMENT - Page 1
Award Number 17876
________________________________________________________________
1.GRANT TITLE
FY24/25 CTFGP Law Enforcement - City of Palo Alto
2.NAME OF ORGANIZATION/AGENCY
City of Palo Alto
3.ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT
Palo Alto Police Department
4.PROJECT PERFORMANCE PERIODFrom: 07/01/2024 To: 06/30/2025 5.PURCHASE ORDER NUMBER
6.GRANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcementof laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.
The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving lawson the roadway, and improve the Organization/Agency’s effectiveness through training and development of new strategies.
7.FUNDS ALLOCATED UNDER THIS GRANT AGREEMENT SHALL NOT EXCEED $307,284.00
8.TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee’s Grant Application,
and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00-1890.27, are hereby
incorporated into this Grant Agreement by reference.
The parties hereto agree to comply with the Terms and Conditions of the following attachments:
•Schedule A – Project Description, Problem Statement, Goals and Objectives, and Method of Procedure
•Schedule B – Detailed Budget Estimate
•Schedule B-1 – Budget Narrative
We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that
we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.
IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.
9.APPROVAL SIGNATURES
A.AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY
Name: Ed Shikada
Title: City Manager
Phone: (650) 329-2280
Address: 250 Hamilton Avenue
Palo Alto, CA 94301
E-Mail: ed.shikada@cityofpaloalto.org
___________________________ _______________
(Signature) (Date)
B.AUTHORIZED OFFICIAL OF CHP
Name: Andrew Beasley Phone: (916) 843-4360
Title: Captain Fax: (916) 322-3169
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: ABeasley@chp.ca.gov
___________________________ _______________ (Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: C. M. Jones Phone: (916) 843-3531
Title: Commander Fax: (916) 322-3159
Address: 601 North 7th Street Sacramento, CA 95811
E-Mail: Catrina.Jones@chp.ca.gov
___________________________ _______________
(Signature) (Date)
10.AUTHORIZED FINANCIAL CONTACT TO RECEIVEREIMBURSEMENT PAYMENTS
Name: Eric Jensen
Title: Management Analyst
Phone: (650) 329-2280
Address: 250 Hamilton Avenue
Palo Alto, CA 94301
TERMS AND CONDITIONS
Grantee shall comply with the California Code of Regulations, Title 13, Division 2, Chapter 13 Section 1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the termination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated. A. EXECUTION
1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement. 2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State’s obligation to pay any sum under this Grant Agreement is contingent upon availability of funds disbursed from the California Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement. 3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State. 4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval. 5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement. B. PROJECT ADMINISTRATION
1. The Grantee shall submit all reimbursements, progress, performance, and/or other required reports concerning the status of work performed in furtherance of this Grant Agreement on a quarterly basis, or as requested by the State. 2. The Grantee shall provide the State with a final report showing all Project expenditures, which
includes all State and any other Project funding expended, within sixty (60) calendar days after completion of this Grant Agreement.
3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or
developed is available for inspection by the State.
4. Equipment purchased through this Grant Agreement shall be used for the education, prevention,
and enforcement of impaired driving laws, unless the Grantee is funding a portion of the
purchased price not dedicated to impaired driving and that portion is not part of the Project costs.
Equipment purchased under this Grant Agreement must only be used for approved Project-
related purposes, unless otherwise approved by the State in writing.
5. Prior to disposition of equipment acquired under this Grant Agreement, the Grantee shall notify
the State via e-mail, and by telephone, by calling the California Highway Patrol, Impaired
Driving Section, Cannabis Grants Unit at (916) 843-4360.
TERMS AND CONDITIONS
C. PROJECT TERMINATION
1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement
of the Project. Once the Project has commenced, this Grant Agreement may only be terminated
if the party withdrawing provides thirty (30) calendar days written notice of their intent to
withdraw.
a. If by reason of force majeure the performance hereunder is delayed or prevented, then the
term end date may be extended by mutual consent for the same amount of time of such
delay or prevention. The term “force majeure” shall mean any fire, flood, earthquake, or
public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest,
any act of God, any act of legally constituted authority, or any other cause beyond the
Grantee’s control which would excuse the Grantee’s performance as a matter of law.
b. Grantee agrees to provide written notice of an event of force majeure under this Grant
Agreement within ten (10) calendar days of the commencement of such event, and within
ten (10) calendar days after the termination of such event, unless the force majeure
prohibits Grantee from reasonably giving notice within this period. Grantee will give such
notice at the earliest possible time following the event of force majeure.
2. Any violations of law committed by the Grantee, misrepresentations of Project information by the
Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to
provide records by the Grantee to the State when requested for audit or site visit purposes may
be cause for termination. If the Project is terminated for the reasons described in this paragraph,
the State will have no obligation to reimburse the Grantee for any additional costs once the
Grant Agreement has been terminated.
3. The State may terminate this Grant Agreement and be relieved of any payments should the
Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner
herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not
expended by the Grantee as of the date of termination.
4. If this Grant Agreement is terminated, the State may choose to exclude the Grantee from
future Grant Opportunities.
D. FINANCIAL RECORDS
1. The Grantee agrees the State, or their designated representative, shall have the right to review
and to copy all records and supporting documentation pertaining to the performance of this Grant
Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5)
years after final payment, unless a longer period of records retention is stipulated or required by
law. Grantee agrees to allow the auditor(s) access to such records during normal business hours
and to allow interviews of any employees who might reasonably have information related to such
records. Furthermore, the Grantee agrees to include a similar right for the State to audit all
records and interview staff in any subcontract related to performance of this Grant Agreement.
E. HOLD HARMLESS 1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and
employees from any and all claims and losses accruing or resulting to any and all Grantee’s staff,
contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or
supplying work services, materials, or supplies in connection with the performance of this Grant
Agreement, and from any and all claims and losses accruing or resulting to any person, agency,
firm, corporation who may be injured or damaged by the Grantee in performance of this Grant
Agreement.
TERMS AND CONDITIONS
F. NONDISCRIMINATION
1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but
not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion,
creed, national origin, physical disability (including HIV and AIDS), mental disability, medical
condition (including cancer or genetic characteristics), sexual orientation, political affiliation,
position in a labor dispute, age, marital status, and denial of statutorily-required employment-
related leave. (GC 12990 [a-f] and CCR, Title 2, Section 8103.)
G. AMERICANS WITH DISABILITIES ACT 1. The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990,
which prohibits discrimination on the basis of disability, as well as all applicable regulations and
guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.)
H. DRUG-FREE WORKPLACE
1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will
provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution,
dispensation, possession, or use of a controlled substance is prohibited and specifying
actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about: i. The dangers of drug abuse in the workplace. ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace.
iii. Any available counseling, rehabilitation, and employee assistance programs.
iv. Penalties that may be imposed upon employees for drug abuse violations.
c. Every employee who works on the Project will: i. Receive a copy of the company's drug-free workplace policy statement. ii. Agree to abide by the terms of the company's statement as a condition of
employment on the Grant Agreement.
2. Failure to comply with these requirements may result in suspension of payments under this Grant
Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for
award of any future Grant Agreements if the department determines that any of the following has
occurred:
a. The Grantee has made false certification or violated the certification by failing to carry out the requirements, as noted above. (GC 8350 et seq.) I. LAW ENFORCEMENT AGENCIES 1. All law enforcement Organization/Agency/Agency Grantees shall comply with California law
regarding racial profiling. Specifically, law enforcement Organization/Agency/Agency Grantees
shall not engage in the act of racial profiling, as defined in California Penal Code Section
13519.4.
TERMS AND CONDITIONS
J. LABOR CODE/WORKERS' COMPENSATION
1. The Grantee is advised and made aware of the provisions which require every employer to be
insured against liability for Worker's Compensation or to undertake self-insurance in accordance
with the provisions, and Grantee affirms to comply with such provisions before commencing the
performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).
K. GRANT APPLICATION INCORPORATION
1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.
L. STATE LOBBYING
1. The Grantee is advised that none of the funds provided under this Grant Agreement may be
used for any activity specifically designed to urge or influence a state or local legislator to favor
or oppose the adoption of any specific legislative proposal pending before any state or local
legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying
activities, with one exception. This does not preclude a state official, whose salary is supported
by this Grant Agreement, from engaging in direct communications with the state or local
legislative officials, in accordance with customary state and/or local practice.
M. REPRESENTATION AND WARRANTIES
1. The Grantee represents and warrants that:
a. It is validly existing and in good standing under the laws of the State of California, has, or will have the requisite power, authority, licenses, permits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, lawfully conduct its business in compliance with all applicable federal, state, and local laws, regulations, and rules. b. It is not a party to any Grant Agreement, written or oral, creating obligations that would prevent it from entering into this Grant Agreement or satisfying the terms herein.
c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement, the Grantee shall ensure the Nonprofit will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s
Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status. d. All of the information in its Grant Application and all materials submitted are true and accurate.
N. AIR OR WATER POLLUTION VIOLATION
1. Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not
subject to review promulgated by the State Air Resources Board or an air pollution control district;
(2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of
the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3)
finally determined to be in violation of provisions of federal law relating to air or water pollution.
TERMS AND CONDITIONS
O. GRANTEE NAME CHANGE
1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the
person within the Organization/Agency/Agency with delegated signing authority.
2. An Amendment is required to change the Grantee's name, as listed on this Grant
Agreement. Upon receipt of legal documentation of the name change, the State will process
the Amendment. Payment of invoices presented with a new name cannot be paid prior to
approval of said Amendment.
P. RESOLUTION
1. A county, city, district, or other local public body shall provide the State with a copy of a
resolution, order, motion, or ordinance of the local governing body, which by law, has authority
to enter into a Grant Agreement, authorizing execution of the Grant Agreement.
Q. PAYEE DATA RECORD FORM STD. 204 1. This form shall be completed by all non-governmental Grantees.
R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM
1. This form shall be completed by all Grantees.
S. CONFLICT OF INTEREST 1. This section serves to make the Grantee aware of specific provisions related to current or former
state employees. If Grantee has any questions regarding the status of any person rendering
services or involved with the Grant Agreement, the Grantee shall contact the State (California
Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clarification.
2. Current State Employees: a. No officer or employee shall engage in any employment, activity, or enterprise, from which
the officer or employee receives compensation or has a financial interest, and which is
sponsored or funded by any state agency, unless the employment, activity, or enterprise is
required, as a condition of regular state employment.
b. No officer or employee shall contract on their own behalf, as an independent Grantee, with
any state agency to provide goods or services.
3. Former State Employees: a. For the two-year period from the date they left state employment, no former state officer or
employee may enter into a contract in which they engaged in any of the negotiations,
transactions, planning, arrangements, or any part of the decision-making process relevant to
this Grant Agreement while employed in any capacity by any state agency.
b. For the 12-month period from the date they left state employment, no former state officer or
employee may enter into a contract with any state agency if they were employed by that state
agency in a policy-making position in the same general subject area as the proposed Grant
Agreement within the 12-month period prior to their leaving state service.
4. The authorized representative of the Grantee Organization/Agency, named within this Grant
Agreement, warrants their Organization/Agency and its employees have no personal or financial
interest and no present or past employment or activity, which would be incompatible with
TERMS AND CONDITIONS
participating in any activity related to this Grant Agreement. For the duration of this Grant
Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity
or consideration, or begin a personal or financial interest in a party who is associated with this
Grant Agreement.
5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical,
personal, technical, media-related, and/or other information or data derived from this Grant
Agreement, made available for use by the State, for the purposes of providing services to the
State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly
permitted by the State in writing. The Grantee shall immediately advise the State of any
person(s) who has access to confidential Project information and intends to disclose that
information in violation of this Grant Agreement.
6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning
materials described in paragraph five (5) prior to receiving written confirmation from the State that
such third party has a Grant Agreement with the State, similar in nature to this one.
7. The Grantee warrants that only those employees who are authorized and required to use the
materials described in paragraph 5 will have access to them.
8. If the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall
render this Grant Agreement void.
T. EQUIPMENT-USE TERMS
1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for
impaired driving efforts.
2. Law Enforcement Projects:
a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The
Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral
fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with
grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.
At a minimum, personnel using these devices should receive Standardized Field Sobriety
Testing training. These personnel are also encouraged to attend Advanced Roadside
Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these
devices, the Grantee agrees to obtain permission from their local prosecutor’s office,
establish a policy ensuring appropriate use, and require the staff using these devices to
receive appropriate training, which may include training from the manufacturer. This will help
ensure the equipment is used appropriately. The Grantee shall advise the State (California
Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or
other items of significance that may affect the use or legal acceptance of these devices.
Additionally, the State may request additional information about the performance of these
devices, including information about their use, accuracy, and feedback from personnel using
the devices.
b. Law Enforcement Vehicles – The Grantee agrees any law enforcement vehicles purchased
with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of
driving under the influence laws and/or providing public education, related to the dangers of
driving under the influence. Additionally, any vehicle purchased using funds from this Grant
Agreement shall comply with all California Vehicle Code and California Code of Regulation
requirements. The State may require the Grantee to mark these vehicles with a decal and/or
emblem, indicating the vehicle is used for driving under the influence enforcement.
Schedule A
City of Palo Alto All grant awards, including any adjustments to requested funding, were made by the Cannabis Grants Unit based on the merits of the Grant Application, scale of operation, and in accordance with the Request for Application (RFA) requirements and associated regulations. As a result, not all Project activities and items detailed in Schedule A are applicable. Refer to Schedule B - Detailed Budget Estimate for approved Budget line items and Project activities. Project activities and items that are not clearly identified/specified in the Grant Agreement must be submitted to and approved by CGU prior to purchase. Project Description The Palo Alto Police Department will purchase equipment to support DUI/DUID investigations, train police officers to teach skills related to those efforts, and conduct training for general patrol and traffic enforcement officers. This project is to source and acquire devices that use technology to identify suspected narcotics without having to physically remove the substance, thus making it safer for the officer and maintaining the integrity of the evidence. The Department has no devices allowing this safe drug identification method. The Palo Alto Police Department is also looking to source an equipment trailer to purchase and store DUI checkpoint equipment like cones, barricades, tables, signage, and chairs. The trailer will be utilized to provide logistical support at DUI checkpoints. In addition, this project will source the funding for sending three (3) officers to SFST/ARIDE/ DUI Checkpoint Planning - Management instructor courses. As well as the training of the entire department on overtime in DUI/DUID investigations. There are ZERO SFST instructors, and only a small percentage of officers have had formal training in DUI/DUID investigations. Funding for this entire project will cost approximately $307,284 Problem Statement & Proposed Solution
Problem Statement: The Palo Alto Police Department currently has zero SFST Instructors. This has hindered the department's ability to train officers on how to conduct effective DUI/DUID investigations. This lack of training has manifested in lowered prosecutions and increased possibilities that drivers under the influence be allowed to drive on the road. Due to the cost of staffing and class registrations, the department has not been able to
create a cadre of instructors in the field of SFST. There are also conferences that have quality training in DUI/DUID and illegal cannabis investigations. Staffing and training costs have prevented these officers from attending. The Palo Alto Police Department currently does not own any equipment or have trained personnel to conduct DUI checkpoints. The dangers of fentanyl have prevented officers the ability to test unknown substances/possible drugs. If unknown substances are located during a DUI/DUID investigation, there is no device available to test these substances, which hinders effective DUI/DUID investigations. Proposed Solution: With grant funding, it will allow the police department to send officers to SFST Instructor courses so the department can conduct internal training on overtime. This training will allow officers to increase DUI/DUID investigations and have more successful prosecutions. To prevent the interruption of day-to-day operations, these trainings will be done on overtime. Purchase a towable trailer and all necessary equipment to run DUI checkpoints, including but not limited to a towable trailer that can store and transport solar message boards, cones, tables, chairs, and signage. Technology has developed over the years, allowing for drug testing using spectrometer technology. This technology gives accurate readings on the type of drugs without physically touching the substance. This provides officers safer handling of the drugs and allows for fewer flaws in the chain of custody for prosecution. Performance Measures/Scope of Work Project Activity: Train a small group of SFST instructors and DUI checkpoint experts and train the entire
department on DUI/DUID investigations. Goals/Objectives: In YEAR 1, Quarter 1: Identify and select a cadre of officers that will be department SFST
Schedule A
and DUI Checkpoint instructors. Quarter 2: Train and certify instructors on SFST, ARIDE, DUI Checkpoints. Develop department training plans for DUI/DUID investigations. Quarter 3: Train 50% of officers in DUI/DUID investigations. Deploy 1 DUI Checkpoint. Quarter 4: Train the remaining 50% of the department on DUI/DUID investigations. Deploy 1 DUI Checkpoint. In addition to Data Collection on arrests and training. Aim to boost DUI/DUID arrests by 15% compared to the previous year.
Project Activity: Purchase of towable trailer that can store and contain DUI checkpoint equipment. Goals / Objectives: YEAR 1, Quarter 1: research towable trailers and equipment needed to support a DUI checkpoint. Quarter 2: Purchase and receive all equipment. Quarter 3: identify and select a cadre of officers to become experts in conducting DUI checkpoints. Quarter 4: Conduct at least 1 DUI checkpoint. Aim to REDUCE DUI/DUID by 25% by campaigning and implementing DUI Checkpoints.
Project Activity: Purchase of contactless drug identification devices Goals/Objectives: YEAR 1, Quarter 1: Research the purchase of devices. Quarter 2: Purchase of devices, creation of department policy, and department training on device. Quarter 3: Deployment of devices in the field and station. Quarter 4: Data collection. Aim to have 100% of all suspected drugs, tested with the device.
Aim to increase DA prosecutions of drug offenses by 10% of previous year. Project Performance Evaluation SFST Instructor: Evaluation - This project will be evaluated based on quantitative data collection. A successful outcome of this project should reflect an increase in officers trained in DUI/DUID investigations. A roster will be completed at each training session, and officers must demonstrate proficiency at the conclusion of the training. Palo Alto PD will be the custodian of the training records and rosters. Palo Alto PD will be the custodian of these
records and will conduct performance evaluations throughout the grant period and beyond. DUI Checkpoint Equipment and DUI Checkpoint trained expert: Evaluation- The project will be evaluated based on acquiring all necessary equipment to store, transport, successfully implement a DUI checkpoint, and identify and arrest impaired drivers.
Drug ID devices: Evaluation - This project will be evaluated based on quantitative data. A successful outcome of this project
should reflect (after purchase and training) that all suspected drugs will have been identified using this device. The information will be collected directly from the internal report management system. All items submitted into
evidence that are identified as narcotics will be reviewed and ensured that the suspected drug was presumptively identified. This will be annotated when the evidence information is inputted into the report writing system. Palo Alto PD will be the custodian of these records and will conduct performance evaluations throughout the grant period and beyond.
Program Sustainability The items purchased will not need additional grant funding to sustain their use. If awarded the technology and equipment, the department will seek funding through a regular City budget cycle for consumable goods related to the testing equipment beyond the grant period. Training will be ongoing, and with the training internal, no additional funding will be needed to sustain other SFST instructors. Administrative Support This grant will be managed by a dedicated Lieutenant who will oversee the project. That position will ensure that the agreement uses all funds. The grant manager will ensure all items are purchased promptly, including the proper training and certifications. The police department has successfully received and implemented wellness grants and organized retail theft and traffic safety. The resources needed to implement this project are creating a location to store these devices. Additional resources include a selection process for officers to be SFST instructors. Policies must be developed to ensure the training and equipment are used per department policy and current law. This grant will be subject to audit according to City policy.
Schedule B
Detailed Budget Estimate
Award Number Organization/Agency Total Amount
17876 City of Palo Alto $307,284.00
Cost Category Line Item Name Total Cost to Grant
Personnel
DUI Checkpoints $74,443.00
ARIDE Training - Attend $6,321.00
Backfill $25,283.00
SFST Training - Instruct $15,802.00
DUI Checkpoints - Planning and Managment $3,160.00
Category Sub-Total $125,009.00
Travel
Training - Attend Travel $2,926.00
Category Sub-Total $2,926.00
Equipment
Solar Traffic Message Board $41,468.00
Handheld Narcotics Analyzer $131,931.00
Towable Trailer $5,950.00
Category Sub-Total $179,349.00
Grant Total $307,284.00
Schedule B-1
Budget Narrative
City of Palo Alto
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas
where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having
primary traffic jurisdiction.
Personnel
ARIDE Training - Attend
$6,321.00
1 training event to take place in Q1
Working Classifications: Officer/Agent; Pay rate: Officer top-step OT $125.40, Agent top-step OT $134.82; # of
hours: 16 hrs each class; # of staff per event: 1 officer, 2 Agents
3 ea Officer attendee ARIDE Class
DUI Checkpoints
$74,443.00
2 enforcement events each year of the grant (total 6 events).
Working Classifications: Officer/Agent/Sergeant; Pay rate: Officer top-step OT w night diff $131.67, Agent top-step
OT w night diff $141.56, Sergeant top-step OT w night diff $147.77; # of hours: 9 hrs each per event; # of staff per
event: 5 officers, 3 Agents, 2 Sergeants
DUI Checkpoint staffing
DUI Checkpoints - Planning and Managment
$3,160.00
1 training event to take place in Q1
Working Classifications: Officer/Agent; Pay rate: Officer top-step OT $125.40, Agent top-step OT $134.82; # of
hours: 8 hrs each class; # of staff per event: 1 officer, 2 Agents
SFST Training - Instruct
$15,802.00
1 training event to take place in Q2
Working Classifications: Officer/Agent; Pay rate: Officer top-step OT $125.40, Agent top-step OT $134.82; # of
hours: 40 hrs each class; # of staff per event: 1 officer, 2 Agents
3 ea Officer attendee DWI SFST Instr Class
Backfill
$25,283.00
3 training event to take place over the life of the grant
Working Classifications: Officer/Agent; Pay rate: Officer top-step OT $125.40, Agent top-step OT $134.82; # of
hours: 64 hrs per classification; # of staff per event: 1 officer, 2 Agents
Backfill Class attendees
Travel
Training - Attend Travel
$2,926.00
Travel (POV) $1,632; Per diem $952; Lodging $342
Equipment
Schedule B-1
Budget Narrative
City of Palo Alto
Towable Trailer
$5,950.00
Interstate brand Model: 6 X 12 Carry-On Enclosed Cargo Trailer; 1 each; $5000 net/$5950 gross
Handheld Narcotics Analyzer
$131,931.00
Manufacturer: Thermo Scientific Model: TruNar TruNarc w 5 yr warranty; 3 units; $40,300 net each/$43,977 gross
each
Solar Traffic Message Board
$41,468.00
Manufacturer: SMC Model: 1000ST; 2 each; $19,000 net each/$20,7334 gross each
PAPD DUI Training, Check point Equipment, and Drug ID
Prepared by City of Palo Alto
for California Highway Patrol (CHP) Law Enforcement: Small and Mid-Size Organizations/Agencies FY 2024/2025
Primary Contact: Eric Jensen
Opportunity Details
Opportunity Information
Title
Law Enforcement: Small and Mid-Size Organizations/Agencies FY 2024/2025
Description
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the
enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis
products.
The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving
laws on the roadway, and improve the Organization/Agency’s effectiveness through training and development of new
strategies.
Awarding Agency Name
California Highway Patrol
Agency Contact Name
Cannabis Grants Unit (CGU)
Agency Contact Phone
916-843-4360
Agency Contact Email
CGUGrants@chp.ca.gov
Fund Activity Categories
Education, Law, Justice and Legal Services
Opportunity Manager
Cannabis Grants Unit (CGU)
Opportunity Posted Date
1/9/2024
Public Link
https://www.gotomygrants.com/Public/Opportunities/Details/468aa0b8-b253-4f24-b655-b0bf6cf72569
Is Published
Yes
Funding Information
Funding Sources
State
Funding Source Description
With the passage of Proposition 64 in 2016, The Control, Regulate, and Tax Adult Use Marijuana Act (AUMA),
California voters mandated the state to set aside funding for the CHP to provide grants to local governments and
Qualified Nonprofit Organizations for the education, prevention, and enforcement of impaired driving laws pursuant to
Section 34019 (f)(3)(B) Revenue and Taxation Code (RTC).
Funding Restrictions
State Agencies/Departments, please refer to Section 34019 (f)(3)(B) RTC and California Code of Regulations, Title 13,
Division 2, Chapter 13, for additional information.
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Award Information
Award Range
$500,000.00 Ceiling
Award Period
07/01/2024 - 06/30/2025
Award Type
Competitive
Indirect Costs Allowed
No
Matching Requirement
No
Submission Information
Submission Timeline Type
One Time
Submission Timeline Additional Information
GRANT APPLICATIONS ARE DUE FEBRUARY 23, 2024, BY 5:00 PM PST
Grant Applicants are advised to ask submittal questions well before the deadline. The Cannabis Grants Unit (CGU)
cannot guarantee an immediate response and the Grant Management System (GMS) will automatically close at 5:00
PM PST. Once a Grant Application is submitted through the GMS, Grant Applicants may not add, edit, or delete any
Grant Application information.
Question Submission Information
Question Submission Email Address
CGUGrants@chp.ca.gov
Eligibility Information
Eligibility Type
Public
Additional Eligibility Information
Small and Mid-Size Law Enforcement Organizations/Agencies, with the primary function of enforcing traffic laws, which
includes responding to calls, making arrests, and issuing citations, pursuant to the California Penal Code, California
Vehicle Code, and California Health and Safety Code
Small-Size Law Enforcement Organizations/Agencies: 100 employees or less
Mid-Size Law Enforcement Organizations/Agencies: 500 employees or less
Additional Information
Additional Information URL
https://www.chp.ca.gov/programs-services/programs/cannabis-tax-fund-grant-program
Award Administration Information
State Award Notices
Awards will be announced in May and June 2024.
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Administrative and National Policy Requirements
The California Highway Patrol (CHP) adopted regulations within Title 13 of the California Code of Regulations (CCR),
Division 2, by adding Chapter 13, which govern the CHP, Cannabis Tax Fund Grant Program.
These regulations outline:
* Grant Provisions
* Grant Project Types
* Specific Grant Application Requirements
* Grant Evaluation Criteria
* Necessary Administrative Procedures for the Program
Regulations can be found at:
https://www.chp.ca.gov/programs-services/programs/cannabis-tax-fund-grant-program/program-regulations
Reporting
Quarterly Reporting is required and due within 14 calendar days after the close of each quarter.
Quarter One (Q1): July 1 - September 30
Quarter Two (Q2): October 1 - December 31
Quarter Three (Q3): January 1 - March 31
Quarter Four (Q4): April 1 - June 30
Other Information
Please ensure your Organization/Agency has the capability to electronically sign required documents (ex: Grant
Agreement).
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Project Information
Application Information
Application Name
PAPD DUI Training, Check point Equipment, and Drug ID
Award Requested
$307,284.00
Total Award Budget
$307,284.00
Primary Contact Information
Name
Eric Jensen
Email Address
eric.jensen@cityofpaloalto.org
Address
275 Forest Ave, 275 Forest Ave
Palo Alto, CA 94301
Phone Number
(650) 329-2346
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Project Description
1. Organization/Agency Representatives
Organization/Agency Section/Unit (subdivision) to administer the Grant Agreement
Palo Alto Police Department
Organization/Agency Representative
Please complete the following fields with appropriate Organization/Agency representatives, as applicable.
The Authorized Official is authorized to enter into a Grant Agreement with signing authority.
The Authorized Financial Contact maintains financial records, documentation, and recipient of warrant.
The Administrative Contact is responsible for day-to-day administration.
Authorized Official Name (first and last)
Ed Shikada
Authorized Official Title
City Manager
Authorized Official Address (street, city, state, zip code)
250 Hamilton Ave, Palo Alto, CA 94301
Official Address to Receive Reimbursement Payment - MUST MATCH FI$CAL FORM (street, city, state, zip code)
250 Hamilton Ave, Palo Alto, CA 94301
Authorized Official Phone Number (with area code)
650-329-2280
Authorized Official Email Address
ed.shikada@cityofpaloalto.org
Authorized Financial Contact Name (first and last)
Eric Jensen
Authorized Financial Contact Title
Management Analyst
Authorized Financial Contact Phone Number (with area code)
650-329-2346
Authorized Financial Contact Email Address
eric.jensen@cityofpaloalto.org
Administrative Contact Name (first and last)
James Reifschneider
Administrative Contact Title
Captain
Administrative Contact Phone Number (with area code)
650-329-2406
Administrative Contact Email Address
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james.reifschneider@cityofpaloalto.org
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2. Senate/Assembly/Congressional/County Information
To determine the State Senate District(s), State Assembly District(s), and California Congressional
District(s), copy and paste the below URL in your browser and search:
https://gis.data.ca.gov/maps/CDEGIS::legislative-districts-in-california-2/about
Select one or more State Senate District(s) where the proposed Project activities will occur. To make multiple selections,
hold down the Ctrl key and click each one.
State Senate 13
Select one or more State Assembly District(s) where the proposed Project activities will occur. To make multiple
selections, hold down the Ctrl key and click each one.
State Assembly 23
Select one or more California Congressional District(s) where the proposed Project activities will occur. To make multiple
selections, hold down the Ctrl key and click each one.
California Congressional District 06, California Congressional District 07, California Congressional District 08,
California Congressional District 09, California Congressional District 10, California Congressional District 11,
California Congressional District 12, California Congressional District 13, California Congressional District 14,
California Congressional District 15, California Congressional District 16
Select one or more California counties where the proposed Project activities will occur. To make multiple selections, hold
down the Ctrl key and click each one.
Santa Clara
Number of residents (population) that your Organization/Agency serves.
67000
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3. Statistical Data
Ensure the responses below are accurate and align with the statistical data provided within the Grant Application. If a
question is not applicable, please input "0" or "N/A".
How many schools are in your jurisdiction?
Elementary Schools Middle Schools High Schools Colleges/Universities
Number of Schools 25 17 6 3
How many law enforcement personnel are within your Organization/Agency?
84
Does your Organization/Agency have specifically designated traffic enforcement personnel who conduct driving under the
influence (DUI) enforcement operations?
Yes
No
How often does your Organization/Agency conduct DUI enforcement activities (ex: DUI Saturation Patrols, DUI
Checkpoints)?
Weekly Average Monthly Average Yearly Average
Enforcement Activities 0 0 0
How many law enforcement personnel have attended Standard Field Sobriety Test (SFST), Advanced Roadside Impaired
Driving Enforcement (ARIDE), and/or Drug Recognition Evaluator (DRE) training?
SFST ARIDE DRE
Number of Trained Law Enforcement Personnel 48 0 3
How many certified DREs does your Organization/Agency currently have?
1
How many law enforcement personnel are certified SFST and/or DRE Instructors?
SFST DRE
Number of Certified Instructors 0 0
What in-service training does your Organization/Agency offer related to DUI/DUID?
The agency provides in-field training during the field training program. When funding and staffing allow, officers are sent
to SFST, ARIDE, and DRE schools hosted by neighboring agencies.
Is training conducted at your Organization/Agency or at an alternate facility?
Within Organization/Agency
Alternate Facility
Do law enforcement personnel participate in training with local city attorneys and/or district attorneys?
Yes
No
Grant Funded Equipment
Have Cannabis Tax Fund Grant Program Grant Funds been utilized to purchase equipment (an acquisition cost of at
least $5,000)?
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Yes
No
If yes, list EACH equipment item and fiscal year of the Grant Agreement.
N/A
EXAMPLE ONLY
FY21-22 = Two Message Boards
FY22-23 = One DUI Vehicle
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4. Project Description
Project Types: Please select project type(s) applicable to your Project.
Law Enforcement Training
Public Education and/or Prevention
Enforcement Efforts
Provide a brief overview/synopsis (a paragraph) of the proposed Project. PLEASE DO NOT COPY AND PASTE
TABLES IN FIELD - TYPE INFORMATION IN FIELD.
This project is to source and acquire devices that use technology to identify suspected narcotics without
having to physically remove the substance. Thus making it safer for the officer and maintaining the integrity
of the evidence. The Palo Alto Police Department has no devices allowing this safe drug identification
method. The Palo Alto Police Department is also looking to source an equipment trailer to purchase and
store DUI checkpoint equipment like cones, barricades, tables, signage, and chairs. The trailer will be
utilized to provide logistical support at DUI checkpoints. In addition, this project will source the funding for
sending three (3) officers to SFST instructor courses. As well as the training of the entire department on
overtime in DUI/DUID investigations. There are ZERO SFST instructors, and only a small percentage of
officers have had formal training in DUI/DUID investigations. Funding for this entire project will cost
approximately $307,284
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5. Problem Statement & Proposed Solution
Clearly identify the problem/need (Problem Statement) in your local community that will be addressed by the Project. Then,
clearly identify the Proposed Solution to address the problem/need. If applicable, provide recent and high-level statistical
data that directly supports the problem/need in your local community. PLEASE DO NOT COPY AND PASTE TABLES IN
FIELD - EITHER TYPE INFORMATION IN FIELD OR ATTACH DOCUMENT.
Problem Statement:
1. The Palo Alto Police Department currently has zero SFST Instructors. This has hindered the department's ability to
train officers on how to conduct effective DUI/DUID investigations. This lack of training has manifested in lowered
prosecutions and increased possibilities that drivers under the influence be allowed to drive on the road. Due to
the cost of staffing and class registrations, the department has not been able to create a cadre of instructors in the
field of SFST. There are also conferences that have quality training in DUI/DUID and illegal cannabis
investigations. Staffing and training costs have prevented these officers from attending.
2. The Palo Alto Police Department currently does not own any equipment or have trained personnel to conduct DUI
checkpoints.
3. The dangers of fentanyl have prevented officers the ability to test unknown substances/possible drugs. If unknown
substances are located during a DUI/DUID investigation, there is no device available to test these substances,
which hinders effective DUI/DUID investigations.
Proposed Solution:
1. With grant funding, it will allow the police department to send officers to SFST Instructor courses so the
department can conduct internal training on overtime. This training will allow officers to increase DUI/DUID
investigations and have more successful prosecutions. To prevent the interruption of day-to-day operations, these
trainings will done on overtime.
2. Purchase a towable trailer and all necessary equipment to run DUI checkpoints, including but not limited to a
towable trailer that can store and transport solar message boards, cones, tables, chairs, and signage.
3. Technology has developed over the years, allowing for drug testing using spectrometer technology. This
technology gives accurate readings on the type of drugs without physically touching the substance. This provides
officers safer handling of the drugs and allows for fewer flaws in the the chain of custody for prosecution.
Statistical Data/Report(s)
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6. Performance Measures/Scope of Work
Detail EACH Project activity/item below, which will serve as your goals and objectives for the Project. For EACH
goal/objective, include estimated timelines (ex: monthly, quarterly), quantitative measurements (ex: reduction of DUI/DUID
by %), and justification detailing how it will enhance/support the Project. NOTE: These goals and objectives must be
consistent with the Budget. PLEASE DO NOT COPY AND PASTE TABLES IN FIELD - TYPE INFORMATION IN FIELD.
Project Activity: Train a small group of SFST instructors and DUI checkpoint experts and train the entire department on
DUI/DUID investigations.
Goals/Objectives: In YEAR 1, Quarter 1, identify and select a cadre of officers that will be department SFST
instructors. Quarter 2: train and certify instructors. Develop department training plans for DUI/DUID investigations. In
quarter 3, train 20% of officers in DUI/DUID investigations. In quarter 4, train 40% of DUI/DUID investigations. YEAR 2,
Quarter 1, 60% of officers trained in DUI/DUID investigations. In quarter 2, train 80% of officers in DUI/DUID
investigations. Quarter 3, train 100% of officers in DUI/DUID investigations. Quarter 4, data collection and new officers
training on DUI/DUID investigations.
Project Activity: Purchase of towable trailer that can store and contain DUI checkpoint equipment.
Goals / Objectives: In YEAR 1, Quarter 1: research towable trailers and equipment needed to support a DUI
checkpoint. Quarter 2: Purchase and receive all equipment. Quarter 3: identify and select a cadre of officers to become
experts in conducting DUI checkpoints. Quarter 4: conduct at least 1 DUI checkpoint.
Project Activity: Purchase of contactless drug identification devices
Goals/Objectives: YEAR 1, Quarter 1, research the purchase of devices. Quarter 2, purchase of devices and creation
of department policy. Quarter 3, training and certifications of use. Quarter 4, department training on devices. YEAR 2,
Quarter 1, 50% of all suspected narcotics will have a presumptive identification. In quarter 2, 75% of all suspected
narcotics will have a presumptive identification. In quarter 3, 100% of all suspected narcotics will have a presumptive
identification. Quarter 4, data collection.
EXAMPLE ONLY
16 DUI Saturation Patrols (Q1 = 4, Q2 = 4, Q3 = 4, Q4 = 4): Aim to reduce DUI/DUID deaths by 10%, which will
improve roadway safety in the community.
2 DUI Checkpoints (Q2 = 1, Q4 = 1): Aim to reduce DUI/DUID by 15%, which will reduce the number of impaired
drivers in the community.
4 Message Boards for DUI Checkpoints and Educational Messaging (Q1 = Purchase, Q2 = Receive, Q2-Q4 =
Use to complete DUI Checkpoints and education): We will utilize the Message Boards to notify the public of
an approaching DUI Checkpoint. In between DUI Checkpoints, we will display educational messaging against
driving under the influence.
4 Educational Presentations at local high schools (Q1 = 1, Q2 = 1, Q3 = 1, Q4 = 1): Aim to contact at least 100
students each quarter to increase awareness of driving under the influence. The presentations will educate
students on the implications of driving impaired.
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7. Project Performance Evaluation
Provide the method of evaluation to show Project effectiveness and positive impact(s) on the community. These strategies
shall include captured quantitative/qualitative data and a communication plan to share Project results with both internal and
external stakeholders. PLEASE DO NOT COPY AND PASTE TABLES IN FIELD - TYPE INFORMATION IN FIELD.
SFST Instructor:
Evaluation - This project will be evaluated based on quantitative data collection. A successful outcome of this project
should reflect an increase in officers trained in DUI/DUID investigations. A roster will be completed at each training
session, and officers must demonstrate proficiency at the conclusion of the training. Palo Alto PD will be the custodian
of the training records and rosters. Palo Alto PD will be the custodian of these records and will conduct performance
evaluations throughout the grant period and beyond.
DUI Checkpoint Equipment and DUI Checkpoint trained expert:
Evaluation- The project will be evaluated based on acquiring all necessary equipment to store, transport, successfully
implement a DUI checkpoint, and identify and arrest impaired drivers.
Drug ID devices:
Evaluation - This project will be evaluated based on quantitative data. A successful outcome of this project should
reflect (after purchase and training) that all suspected drugs will have been identified using this device. The information
will be collected directly from the internal report management system. All items submitted into evidence that are
identified as narcotics will be reviewed and ensured that the suspected drug was presumptively identified. This will be
annotated when the evidence information is inputted into the report writing system. Palo Alto PD will be the custodian of
these records and will conduct performance evaluations throughout the grant period and beyond.
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8. Program Sustainability
Describe the plan for reducing reliance on future grant funding. Include a summary and timeframe to continue efforts when
grant funds are either not available or significantly reduced. PLEASE DO NOT COPY AND PASTE TABLES IN FIELD -
TYPE INFORMATION IN FIELD.
The items purchased will not need additional grant funding to sustain their use. If awarded the technology and
equipment, the department will seek funding through a regular City budget cycle for consumable goods related to the
testing equipment beyond the grant period.
Training will be ongoing, and with the training internal, no additional funding will be needed to sustain other SFST
instructors.
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9. Administrative Support
Describe the administrative support, including the Organization/Agency’s grant experience, personnel, and physical
resources needed to successfully implement the Project. PLEASE DO NOT COPY AND PASTE TABLES IN FIELD -
TYPE INFORMATION IN FIELD.
This grant will be managed by a dedicated Lieutenant who will oversee the project. That position will ensure that the
agreement uses all funds. The grant manager will ensure all items are purchased promptly, including the proper training
and certifications. The police department has successfully received and implemented wellness grants and organized
retail theft and traffic safety. The resources needed to implement this project are creating a location to store these
devices. Additional resources include a selection process for officers to be SFST instructors. Policies must be
developed to ensure the training and equipment are used per department policy and current law. This grant will be
subject to audit according to City policy.
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10. Other Grant Programs
Impaired Driving Enforcement Funding
Has your Organization/Agency previously received grant funding for impaired driving enforcement?
Yes
No
If yes, detail the outcome. PLEASE DO NOT COPY AND PASTE TABLES IN FIELD - TYPE INFORMATION IN FIELD.
Other Grant Programs
Has or will your Organization/Agency submit a proposal to another grant program for this Project (ex: funds for the same
components as this Project, or for similar/related components that will be completed during the same time period as this
Project)?
Yes
No
If yes, detail the granting Organization/Agency. In addition, clearly distinguish which tasks would be funded by the CTFGP
and which tasks would be funded by another Organization/Agency. PLEASE DO NOT COPY AND PASTE TABLES IN
FIELD - TYPE INFORMATION IN FIELD.
Are any personnel dedicated to this Project funded by other sources/grants?
Yes
No
If yes, detail which source/grant. PLEASE DO NOT COPY AND PASTE TABLES IN FIELD - TYPE INFORMATION IN
FIELD.
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11. Terms and Conditions
By submitting your Grant Application, you agree to the following Terms and Conditions:
I certify, under penalty of perjury, that the information I entered in this Grant Application is true and complete to the best of
my knowledge. I further understand that any false, incomplete, or incorrect statements may result in my disqualification
from the grant process or dismissal from receiving grants funded by the California Highway Patrol (CHP), Cannabis Tax
Fund Grant Program. I authorize the California Highway Patrol, Cannabis Grants Unit (CGU), to investigate referenced
documents or other documents submitted to the program to check the accuracy of the information provided.
I agree with the Request for Application, the above Terms and Conditions, and the California Code of Regulations, Title
13, Division 2, Chapter 13, Sections 1890.00 through 1890.27.
I Agree
When using the GMS (AmpliFund), I authorize the state to take my requested action by an electronic means and authorize
the state to accept the combination of my User ID and password in lieu of my written signature.
I Agree
My password is unique to me and is to remain confidential. I will not allow other individuals to use my User ID and
password to access the GMS (AmpliFund).
I Agree
It is my responsibility to maintain the confidentiality of GMS (AmpliFund) information.
I Agree
Once I submit the Grant Application, I am unable to add, edit, or delete any Grant Application information.
I Agree
Confidentiality Notice: All documents submitted as a part of the Cannabis Tax Fund Grant Program Grant Application are
public documents and may be subject to a request pursuant to the California Public Records Act. The CHP, CGU, cannot
ensure the confidentiality of any information submitted in or with this Grant Application (Gov. Code, § 6250 et seq.).
I Agree
Generated Income Disclaimer: There will be no program income generated from this grant. Nothing in this Grant
Application shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a
specified or predetermined number of citations, in pursuance of the goals and objectives. Although special emphasis will
be placed upon violations specific to this Grant Application, appropriate enforcement action will be taken for all observed
violations.
I Agree
Financial Information System for California Government Agency Taxpayer ID (FI$Cal Form)
A FI$Cal Form is required for reimbursement. If the Grant Applicant does not have a completed FI$Cal Form at final
Grant Application submission time, the Grant Applicant may submit the completed FI$Cal Form via email to CGU prior to
execution of the Grant Agreement. NOTE: The “Remit-To Address" on the FI$Cal Form MUST match the “Official
Address to Receive Reimbursement Payment” you entered in Form #1. Organization/Agency Representative. This
address shall be the official address on file with FI$Cal and the State Controller’s Office (SCO) to receive warrants
(Reimbursement Request Payments). Forms are located on the Cannabis Tax Fund Grant Program's website at
https://www.chp.ca.gov/programs-services/programs/cannabis-tax-fund-grant-program.
I Agree
FI$Cal Form
City Council or County Resolution
A county, city, district, or other public body shall provide a copy of a resolution, order, motion, or ordinance of local
governing body, which by law has the authority to enter into an agreement authorizing execution of a Grant Agreement. If
the Grant Applicant does not have a signed resolution at final Grant Application submission time, the Grant Applicant may
submit a signed resolution via email to CGU prior to execution of the Grant Agreement. NOTE: The resolution MUST
explicitly state the Organization/Agency has delegated authority to enter into a Grant Agreement for the requested
amount.
I Agree
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City of Palo Alto
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PAPD DUI Training, Check point Equipment, and Drug ID
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Budget
Proposed Budget Summary
Expense Budget
Grant Funded Total Budgeted
Personnel
3 ea Officer attendee $66,000.00 $66,000.00
3 ea Officer Backfill patrol $66,000.00 $66,000.00
Subtotal $132,000.00 $132,000.00
Travel
Daily per diem $952.00 $952.00
Lodging $4,200.00 $4,200.00
POV milage rate $1,632.00 $1,632.00
Subtotal $6,784.00 $6,784.00
Equipment
DUI Checkpoint Logistical Equipment $5,000.00 $5,000.00
Handheld Narcotics Analyzer $121,000.00 $121,000.00
Solar Traffic Message Board $36,000.00 $36,000.00
Towable Trailer $6,500.00 $6,500.00
Subtotal $168,500.00 $168,500.00
Total Proposed Cost $307,284.00 $307,284.00
Revenue Budget
Grant Funded Total Budgeted
Grant Funding
Award Requested $307,284.00 $307,284.00
Subtotal $307,284.00 $307,284.00
Total Proposed Revenue $307,284.00 $307,284.00
Proposed Budget Detail
See attached spreadsheet.
Proposed Budget Narrative
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City of Palo Alto
Personnel
Costs may include compensation for wages, such as overtime, and benefits (annual leave and sick leave) for work
directly related to, and consistent with, the Project. Personnel hours will be awarded based on the number of grant-
funded Project activities approved by CGU. To be eligible for reimbursement, personnel services must occur within
the Project Performance Period. Please note, full salary positions are not allowed. Itemize separate Budget line
items by Project activity (ex: one Budget line item for DUI Saturation Patrol; one Budget line item for DUI
Checkpoint). Combine wages and benefits in the same Budget line item for each Project activity. For EACH Budget
line item, the narrative shall include the below: * Number of times Project activity will occur * Classification(s) working
Project activity * Rate of pay for each classification working Project activity (notate regular or overtime pay) * Number
of hours for each classification working Project activity EXAMPLE 16 DUI Saturation Patrols = $9,600 2 Officers per
patrol / Officer = OT $60 per hour 5 hours per patrol / 80 hours per Officer / 160 hours
3 ea Officer attendee
3 X 112 hours @$95/hr
3 ea Officer Backfill patrol
3 officers X 112 hours @ $95/hr
Travel
Costs may include travel associated with approved in-state and out-of-state Project-related conferences, seminars,
workshops, and trainings. The most economical mode of travel, in terms of direct expenses to the Project, must be
used. Out-of-state travel is only allowed in exceptional situations. Trainings must be pre-approved by CGU prior to
travel. To be eligible for reimbursement, travel must occur within the Project Performance Period. Travel expenses
for all Grant Applicants shall follow the policy established by the State of California for its employees regarding travel
reimbursement and shall not exceed the rates paid to exempted, excluded, and represented State of California
employees. For maximum allowed per diem rates, including meals and lodging, please visit the California
Department of Human Resources (CalHR) website: https://www.calhr.ca.gov/employees/Pages/travel-
reimbursements.aspx. Itemize separate Budget line items for each trip. For EACH trip (if applicable), the narrative
shall include the below: * Trip name/location * Classification of individual(s) traveling * Project-related transportation
costs (ex: mileage) * Per diem (meals) * Lodging EXAMPLE SFST Training = $616 Sacramento, CA 2 Officers
Mileage = $30 each way / 2 ways = $60 Per diem = $59 per day / 5 days = $236 Lodging = $145 per night + taxes /
1 night = $320
POV milage rate
3 officers X 400 miles (twice round trip) @ $0.68 to class in POV
Lodging
3 officers X 14 nights each @ $100/nite
Daily per diem
3 officers X 14 days x $68
Equipment
Costs may include non-expendable, tangible, personal property having a normal useful life of more than one year,
and an acquisition cost of at least $5,000 (ex: four identical assets, which cost $1,250 each, for a total of $5,000, are
not considered an equipment purchase). Equipment shall be directly related and necessary to complete grant-
funded activities included in the Project. Equipment should be purchased at the beginning of the Project
Performance Period to ensure it is utilized when completing corresponding Project activities. If requesting
equipment, the Project shall contain a correlating grant-funded Project activity (ex: Message Board for DUI
Checkpoints). DUI Saturation Patrol equipment approved by CGU may utilize eligible outfitting expenses, which only
include emergency lights, sirens, radio, and transport partition (cage). To be eligible for reimbursement, equipment
must be purchased and received within the Project Performance Period. Itemize separate Budget line items for
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City of Palo Alto
each Equipment item. For EACH Budget line item, the narrative shall include the below: * Description of equipment
item * Quantity * Unit cost and total cost
Towable Trailer
Enclosed towable trailer to store and transport DUI checkpoint equipment.
Handheld Narcotics Analyzer
Purchase three handheld devices that can quickly identify narcotics and controlled substances, including key drugs
of abuse and emerging threats like synthetic cathinones (bath salts) and cannabinoids.
Solar Traffic Message Board
Purchase two solar powered message boards to notify motorists of DUI checkpoints and the perils of impaired
driving.
DUI Checkpoint Logistical Equipment
Field office equipment to conduct DUI checkpoints.
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City of Palo Alto