HomeMy WebLinkAboutStaff Report 2406-3189CITY OF PALO ALTO
CITY COUNCIL
Regular Meeting
Monday, August 05, 2024
Council Chambers & Hybrid
5:30 PM
Agenda Item
3.Approval of Minutes from June 17, 2024 and June 18, 2024 Meetings
City Council
Staff Report
Report Type: CONSENT CALENDAR
Lead Department: City Clerk
Meeting Date: August 5, 2024
Report #:2406-3189
TITLE
Approval of Minutes from June 17, 2024 and June 18, 2024 Meetings
RECOMMENDATION
That the minutes be reviewed and approved.
ATTACHMENTS
Attachment A: June 17, 2024 Draft Action Minutes
Attachment B: June 18, 2024 Draft Action Minutes
APPROVED BY:
Mahealani Ah Yun
CITY COUNCIL
DRAFT ACTION MINUTES
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Special Meeting
June 17, 2024
The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual
teleconference at 4:00 P.M.
Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker
Council Member Tanaka Arrived at 5:30 P.M.
Present Remotely:
Absent:
Special Orders of the Day
1. Proclamation June 2024 as LGBTQIA+ Pride Month
NO ACTION
2. Proclamations Recognizing Departing Boards and Commissions Commissioners
NO ACTION
3. Review List of Applications for Historic Resources Board Vacancies and Provide Direction
for Interviews
The Council selected the following candidates to interview for the Historic Resources Board:
• Barry Katz: Burt, Kou, Lauing, Lythcott Haims, Stone, Tanaka, Veenker
• Caroline Willis: Kou, Lauing, Stone, Veenker
• Geddes Ulinskas: Burt, Kou, Lauing, Lythcott Haims, Stone, Tanaka, Veenker
• Zachary Pozner: Burt, Lythcott Haims, Tanaka
DRAFT ACTION MINUTES
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Sp. City Council Meeting
Draft Action Minutes: 06/17/2024
Closed Session
4. CONFERENCE WITH CITY ATTORNEY- EXISTING LITIGATION
Subject: Eric Figueroa, et al. v. City of Palo Alto
Santa Clara County Superior Court Case No. 21-CV-383740 (One Case, as Defendant)
Authority: Government Code Section 54956.9(d)(1)
MOTION: Council Member Lythcott-Haims moved, seconded by Mayor Stone to go into Closed
Session.
MOTION PASSED: 6-0-1, Tanaka absent
Council went into Closed Session at 4:35 P.M.
Council returned from Closed Session at 6:28 P.M.
Mayor Stone announced no reportable action.
Agenda Changes, Additions and Deletions
Public Comment
Council Member Questions, Comments and Announcements
Consent Calendar
Council Member Kou requested to pull Agenda Item Number 15.
Council Member Kou registered a no vote on Agenda Item Number 15.
Council Member Tanaka registered a no vote on Agenda Item Number 9, 11, 17, 19, 23, 24.
MOTION: Council Member Lythcott-Haims moved, seconded by Vice Mayor Lauing to approve
Agenda Item Numbers 5-26, AA1.
MOTION PASSED ITEM 15: 6-1, Kou no
MOTION PASSED ITEMS 9, 11, 17, 19, 23, 24: 6-1, Tanaka no
MOTION PASSED ITEMS 5-8, 10, 12-14, 16, 18, 20-22, 25, 26, AA1: 7-0
DRAFT ACTION MINUTES
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Sp. City Council Meeting
Draft Action Minutes: 06/17/2024
5. Adoption of Fiscal Year 2025 Investment Policy as Recommended by the Finance
Committee
6. Utilities Advisory Commission Recommends Adoption of the 2024 Annual Water Shortage
Assessment Report
7. CONSENT: Approval of a Record of Land Use Action to Upgrade the Property Located at
411 Kipling Street From a Category 4 Resource on the Local Historic Inventory to a
Category 2 Resource.
8. CONSENT: Approval of a Record of Land Use Action to Upgrade the Property Located at
271 University Avenue From a Category 3 Resource on the Local Historic Inventory to a
Category 2 Resource.
9. Approval of Construction Contract C24190748 with Ross Recreation Equipment Company
Inc. in the Amount of $305,600 and Authorization for the City Manager or Their Designee
to Negotiate and Execute Change Orders up to a Not-to-Exceed Amount of $30,600 for
the Ramos Park Improvements, Capital Improvement Program Project PG-14000; CEQA
Status—Exempt Under CEQA Guidelines Section 15301
10. QUASI-JUDICIAL. 420 Acacia: Final Map and Street Naming [24PLN-00027]: Request for a
Final Map to Subdivide a 35,573 Square Foot Parcel Having Split Zoning Designations (R-
1 and RM-30) for Condominium Purposes (16 Residential Units). Environmental
Assessment: Exempt from the Provisions of the California Environmental Quality Act in
Accordance with CEQA Guidelines Section 15332 (In-fill Development).
11. Approval of Contract Amendment Number 1 to Contract C24189570 with Downtown
Streets Team in the Amount of $548,958 to Combine Contracts to Increase Operational
Efficiency for a Revised Total Not-to-Exceed Amount of $1.1 Million Over Three Years ;
CEQA Status: Not a Project
12. Approval of Construction Contract Number C24190081 with Marina Landscape, Inc. in the
Amount Not-to-exceed $338,459 for Dog Park Installation and Renovation Project PG-
18001; and Authorization of Contract Contingency in an Amount Not-to-Exceed $50,769
for Related, Additional but Unforeseen Work Which May Develop During the Project; and
Amend the FY2024 Budget in the Capital Improvement Fund (2/3 vote required); CEQA
status – categorically exempt.
13. Approval of Contract Amendment Number 1 to Contract Number S24189598 with Good
City Company in the Amount of $18,120 for a Stream Corridor Protection Ordinance
Update; the Total not-to-exceed Amount of the Contract is $92,293. CEQA Status: Exempt
Pursuant to CEQA Guidelines 15061(b)(3).
14. Authorization for the Mayor to sign a 3-Year Friendship Cities Agreement with Narok,
Kenya
DRAFT ACTION MINUTES
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Sp. City Council Meeting
Draft Action Minutes: 06/17/2024
15. Approval of a Funding Agreement with Federal Railroad Administration to Receive $6
Million for the Preliminary Engineering and Environmental Documentation Phase for the
Grade Separation Projects at Churchill Avenue, Meadow Drive, and Charleston Road
crossings. CEQA status – statutorily exempt per CEQA section 15262; this funding
agreement will partially fund CEQA/NEPA review of the grade separation projects.
16. Adopt a Resolution to Allow Consumption of Alcohol under PAMC section 9.04.010 on
California Avenue in Conjunction with the 3rd Thursday Event
17. Approval of 1) Increase of Construction Contingency for Contract No. C21178123B with
Swinerton Builders in the Amount of $1,000,000; 2) Contract Amendment No. 4 for
Contract No. S20176170 with Romig Engineers, Inc. in the Amount of $21,786 and to
Extend the Contract Term; 3) Increase of Contingency for Purchase Order with Pivot
Interiors Inc. in the Amount of $23,440; and 4) Authorization for the City Manager to
Execute a General Services Contract for Moving Services in an Amount of up to $250,000
for the New Public Safety Building Capital Project (PE-15001); CEQA - Environmental
Impact Report for the New Public Safety Building and New California Avenue Area Parking
Garage (Resolution No. 9772)
18. Approval of Contracts with US Bank and its Wholly Owned Subsidiary Elavon for General
Banking, Safekeeping (Custodial), and Merchant Services for a Period of Five Years; and
Approval of Contract with Wells Fargo for Lockbox Services for a Period of One Year; CEQA
Status: Not a Project.
19. Authorization for the City Manager or Designee to Negotiate and Execute a Line of Credit
totaling $31 Million to Address Regional Wastewater Treatment Fund Cashflow as
Recommended by the Finance Committee; CEQA Status – Not a Project
20. Resolution to Vacate Portions of Three Public Service Easements at 1700 Embarcadero
Road
21. Approval of an Extension to Building Permit 18000-00536 for 429 University Ave; CEQA
status – Mitigated Negative Declaration (ENV20718).
22. SECOND READING: Adoption of an Ordinance extending the Term of Ordinance No. 5517
by an Additional 12 Months from June 16, 2024 to June 30, 2025. Ordinance 5517 Amends
Title 18 (Zoning) of the Palo Alto Municipal Code to Update Definitions, Broaden
Permitted Uses and Provide Limits on Certain Uses through Updates to the Conditional
Use Permit Thresholds. Environmental Review: CEQA Exemption 15061(b)(3) (FIRST
READING: June 3, 2024 PASSED 7-0)
23. SECOND READING: Ordinance Amending Chapter 16.14 (California Green Building
Standards, California Code of Regulations, Title 24, Part 11) of the Palo Alto Municipal
Code to Adopt the 2022 Green Building Standards Code, Along With Local Modifications
Related to Electrical Vehicle Charging Infrastructure Requirements and Building
DRAFT ACTION MINUTES
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Sp. City Council Meeting
Draft Action Minutes: 06/17/2024
Electrification Requirements and an Ordinance Amending Chapter 16.17 (California
Energy Code, California Code of Regulations, Title 24, Part 6) of the Palo Alto Municipal
Code to Adopt the 2022 California Energy Code, Along with Local Modifications to
Increase Energy Efficiency Standards for Buildings, Mandate Electric-Ready Requirements
and Incentivize All-Electric New Construction. CEQA Status: Exempt under CEQA
Guidelines Sections 15308 and 15061(b)(3) (FIRST READING: June 3, 2024 PASSED 6-1,
Tanaka no and 7-0)
24. Adoption of a Resolution Approving an Initial Study/Mitigated Negative Declaration for
Citywide Implementation of Fiber-to-the-Premises Project (FTTP), Including the
Mitigation, Monitoring and Reporting Program; Approval of Purchase Order No.
4524000496 With Thermo Bond Buildings in an Amount Not to Exceed of $339,076 for
the Design, Build and Delivery of a Modular Building “Fiber Hut“; Authorization for the
City Manager or Their Designee to Negotiate and Execute Change Orders in the Amount
Not-to-Exceed of $31,384 for Related Additional but Unforeseen Work That may Develop
During the Project, for a Total Not-to-Exceed Amount of $370,460 with Thermo Bond
Buildings.
25. Approval of a Professional Services Contract Number C24188127 with
Telecommunications Engineering Associates (TEA) in an Amount Not to Exceed $834,882
for Public Safety Radio Network Maintenance and Construction for a Period of Five (5)
Years; CEQA Status: Not a Project
26. Approval of Assignment and Assumption Agreement to transfer Baker Tilly US LLP’s
contract to Baker Tilly Advisory Group, LP; CEQA – Not a Project
27. Approval of: (1) Contract No. C24187724 with LensLock, Inc (Lenslock) for replacement of
the police public contact audio/video system for a five (5) year term in an amount not to
exceed $1,128,225; and (2) Police Audio/Video Technology Surveillance Use Policy; CEQA
status – categorically exempt. Item Removed Off Agenda and Placed on June 18, 2024 City
Council Meeting.
AA1. Adopt an Ordinance and Resolution Extending the Interim Parklet Program to the Car-
Free Portion of Ramona Street through March 2025; CEQA status - categorically exempt
New Item added
City Manager Comments
Ed Shikada, City Manager
DRAFT ACTION MINUTES
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Sp. City Council Meeting
Draft Action Minutes: 06/17/2024
Action Items
28. PUBLIC HEARING: Adoption of Budget Ordinance for Fiscal Year 2025, Including the
Operating and Capital Budgets and Municipal Fee Schedule; Adoption of a Resolution
determining the Appropriations Limit for Fiscal Year 2025; Acceptance of Updates to the
Retiree Healthcare Actuarial Report; and Approval of Contributions for Retiree Healthcare
Benefits
Council Member Veenker recused herself from certain Stanford-related elements of the
budget, outlined in Attachment C of the report.
MOTION: Council Member Lythcott-Haims moved, seconded by Vice Mayor Lauing to approve
the Stanford related items of the FY 2025 Budget as outlined in Attachment C of the Staff Report.
MOTION PASSED: 5-1-1, Tanaka no, Veenker recused
MOTION: Vice Mayor Lauing moved, seconded by Mayor Stone to call the question.
MOTION PASSED: 6-1, Tanaka no
MOTION: Council Member Veenker moved, seconded by Mayor Stone to:
1. Adopt the Fiscal Year 2025 Budget Ordinance (Attachment A), which includes:
a. City Manager’s Fiscal Year 2025 Proposed Operating and Capital Budgets,
previously distributed at the May 6 City Council Meeting (Attachment A, Exhibit 1)
i. Amend the Fiscal Year 2025 Budget Appropriation for the General Fund
(requires a 2/3 vote) by:
A. Increasing expense appropriation for Human Services Resource
Allocation Process (HSRAP) in the Community Services Department
in the amount of $58,000; and
B. Decreasing the Uncertainty Reserve by $58,000.
b. Amendments to the City Manager’s Fiscal Year 2025 Proposed Operating Budget
(Attachment A, Exhibit 2)
c. Amendments to the City Manager’s Fiscal Year 2025 Proposed Capital Budget
(Attachment A, Exhibit 3)
DRAFT ACTION MINUTES
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Draft Action Minutes: 06/17/2024
d. Fiscal Year 2025 City Table of Organization (Attachment A, Exhibit 4); and
e. Fiscal Year 2025 Municipal Fee Changes (Attachment A, Exhibit 5) including Impact
and In-Lieu Fees (Exhibit 6)
2. Accept the Fiscal Year 2025 – 2029 Capital Improvement Plan
3. Adopt a Resolution determining the Appropriations Limit for Fiscal Year 2025 (Attachment
B)
4. Accept the June 30, 2023 biennial actuarial valuation of Palo Alto’s Retiree Healthcare
Plan and approve funding of the Actuarial Determined Calculation (ADC) for Fiscal Year
2025 and Fiscal Year 2026 with a two-year phase-in of the adjusted assumptions using the
staff recommended funding level of $19.4 million and affirm the continued practice of
transmitting amounts at a lower 5.75 percent discount rate as an additional discretionary
payment to the City’s California Employers’ Retiree Benefit Trust (CERBT) Fund
(Attachment D)
MOTION PASSED: 6-1, Tanaka no
29. PUBLIC HEARING & PROPOSITION 218 HEARING: Finance Committee Recommends
Adoption of Six Resolutions: 1) Approving the Fiscal Year 2025 Wastewater Collection
Utility Financial Plan, Including Approval of a Short-Term Loan From the Fiber Optics Fund
Reserve to the Wastewater Collection Fund Operations Reserve for Fiscal Year 2024, and
Amending Wastewater Collection Rate Schedules S-1, S-2, S-6 and S-7; 2) Approving the
Fiscal Year 2025 Water Utility Financial Plan, and Amending Water Rate Schedules W-1,
W-2, W-3, W-4, and W-7; 3) Approving the Fiscal Year 2025 Gas Utility Financial Plan, and
Amending Gas Rate Schedules G-1, G-2, G-3 and G-10; 4) Approving the Fiscal Year 2025
Electric Utility Financial Plan and Accepting the 2024 City of Palo Alto Electric Cost of
Service and Rate Study, and Amending Electric Rate Schedules E-1, E-2, E-4, E-4 TOU, E-7,
E-7 TOU, E-14, E-EEC-1, E-NSE-1, E-2-G, E-4-G and E-7-G; 5) Amending Utility Rate
Schedules EDF-1 and EDF-2 to Increase Dark Fiber Rates 2.6 Percent; 6) Amending Utility
Rate Schedule D-1 Increasing the Storm Water Management Fee by 2.6 Percent per
Month per Equivalent Residential Unit for FY 2025; CEQA Status: Not a project under
CEQA Guidelines Sections 15378(b)(4) and (5) and Exempt Under Section 15273(a)
MOTION: Vice Mayor Lauing moved, seconded by Council Member Burt to adopt the following:
1. For the Wastewater Collection Utility, a Resolution (Attachment A):
a. Approving the Wastewater Collection Utility Financial Plan for Fiscal Year (FY)
2025, including approval of a short-term loan from the Fiber Optics Fund Reserve
to the Wastewater Collection Fund Operations Reserve not to exceed $3,000,000
DRAFT ACTION MINUTES
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Sp. City Council Meeting
Draft Action Minutes: 06/17/2024
for FY 2024; Amend the Fiscal Year 2024 Budget Appropriation Ordinance: In the
Wastewater Collection Fund:
i. Increase the Transfer In from the Fiber Optics Fund by $3.0 million
ii. Increase the Ending Fund Balance by $3.0 million; and
b. Amending the following Wastewater Collection Utility Rate Schedules to reflect
increases effective July 1, 2024 (FY 2025):
i. S-1 (Residential Wastewater Collection and Disposal),
ii. S-2 (Commercial Wastewater Collection and Disposal),
iii. S-6 (Restaurant Wastewater Collection and Disposal), and
iv. S-7 (Commercial Wastewater Collection and Disposal – Industrial
Discharger);
2. For the Water Utility, a Resolution (Attachment B):
a. Approving the FY 2025 Water Utility Financial Plan; and
b. Amending the following Water Rate Schedules to reflect increases effective
July 1, 2024 (FY 2025):
i. W-1 (General Residential Water service),
ii. W-2 (Water Service from Fire Hydrants),
iii. W- 3 (Fire Service Connections),
iv. W-4 (Residential Master-Metered and General Non- Residential Water
Service), and
v. W-7 (Non-Residential Irrigation Water Service);
3. For the Gas Utility, a Resolution (Attachment C):
a. Approving the Gas Utility Financial Plan FY 2025, which includes amending the
Gas Utility Reserve Management Practices; and
b. Amending Gas Utility Rate Schedules FY 2025 to reflect increases effective July
1, 2024 (FY 2025):
i. G-1 Residential Gas Service,
ii. G-2 Residential Master-Metered and Commercial Gas Service,
iii. G-3 Large Commercial Gas Service, and G-10 Compressed Natural Gas
Service); and
c. Transferring up to 14.5% of gas utility gross revenues received during FY 2023
to the General Fund in FY 2025.
4. For the Electric Utility, a Resolution (Attachment D):
a. Accepting the 2024 City of Palo Alto Electric Cost of Service and Rate Study;
b. Approving the Electric Utility Financial Plan FY 2025, which includes the
following actions:
i. Amending the Electric Utility Reserves Management Practices, to direct
staff to transfer to the CIP reserve, at the end of each fiscal year, any
budgeted capital investment that remains unspent, uncommitted, and
which is not proposed for reappropriation to the following fiscal year and
to clarify how the Cap and Trade Program Reserve is adjusted each year.
ii. Approving the following transfers at the end of FY 2024:
DRAFT ACTION MINUTES
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Sp. City Council Meeting
Draft Action Minutes: 06/17/2024
1. Up to $20 million from the Electric Special Projects Reserve to the
Supply Operations Reserve;
2. 2. Up to $17 million from the Supply Operations Reserve to the
Hydroelectric Stabilization Reserve;
3. Up to $58 million from the Supply Operations Reserve to the
Distribution Operations Reserve; and
iii. Approving the following transfers in FY 2025:
1. Up to $26 million from the Distribution Operations Reserve to the
Supply Operations Reserve;
2. Up to $30 million from the Supply Operations Reserve to the
Electric Special Projects Reserve; and
3. Up to $5 million from the Distribution Operations Reserve to the
CIP Reserve;
c. Amending the following Electric Utility Rate Schedules effective July 1, 2024
(FY 2025):
i. E-1 (Residential Electric Service), E-2 (Small Non-Residential Electric
Service), E-4 (Medium Non-Residential Electric Service), E-4 TOU (Medium
Non-Residential Time of Use Electric Service), E-7 (Large Non-Residential
Electric Service), E-7 TOU (Large Non-Residential Time of Use Electric
Service) and E-14 (Street Lights), each by varying percentages depending
on rate schedule and consumption with an overall revenue increase of
0.5% effective July 1, 2024;
ii. Decreasing the Net Surplus Electricity Compensation (E-NSE-1) rate to
reflect 2023 avoided cost, effective July 1, 2024; and
iii. Decreasing the Export Electricity Compensation (E-EEC-1) rate to reflect
current projections of FY 2025 avoided cost, effective July 1, 2024;
iv. Updating the Residential Master-Metered and Small Non-Residential
Green Power Electric Service (E-2-G), the Medium Non-Residential Green
Power Electric Service (E-4-G), and the Large Non-Residential Green Power
Electric Service (E 7 G) rate schedules to reflect modified distribution and
commodity components, effective July 1, 2024.
5. A Resolution (Attachment E) Amend the Fiscal Year 2024 Budget Appropriation
Ordinance: In the Fiber Optics Fund:
i. Increase the Transfer Out to the Wastewater Collection Fund by 3.0 million
ii. Decrease the Ending Fund Balance by $3.0 million; and amending Fiber
Optic Utility Rate Schedules EDF-1 and EDF-2 to increase Dark Fiber Rates
2.6 percent effective July 1, 2024, consistent with the applicable Consumer
Price Index;
6. A Resolution (Attachment F) amending Storm Water Management Fee Rate Schedule D-
1 to increase the Storm Water Management Fee by 2.6 percent effective July 1, 2024,
consistent with the applicable Consumer Price Index.
MOTION PASSED: 6-1, Tanaka no
DRAFT ACTION MINUTES
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Sp. City Council Meeting
Draft Action Minutes: 06/17/2024
30. Approve Retention of the Current Western Area Power Administration (WAPA)
Hydroelectricity Base Resource Contract Allocation From 2025-2030; CEQA Status: Not a
Project.
MOTION: Council Member Burt moved, seconded by Council Member Veenker to keep the City
of Palo Alto’s full share of its allocated hydroelectric resource under the current hydroelectricity
supply contract, the 2025 Base Resource Contract from Sierra Nevada Region of the Western
Area Power Administration (2025 WAPA Contract), as approved by Council in February of 2021
(Staff Report #116791).
Note: No action from City Council is required to remain in the contract at the current resource
allocation percentage (12.06299%). Staff will revisit project financial impact in 2029 and make a
recommendation for the period of 2030 through 2034. The decision to reduce the contract
allocation or terminate the contract will be revisited every five years until the last termination
opportunity in 2049.
MOTION PASSED: 7-0
31. Discussion Regarding Caltrans’ Repaving Project on El Camino Real Replacing Existing
Parking with Bicycle Lanes, Authority for Staff to Make Adjustments to the Residential
Preferential Parking Permit Programs and Return to Council on Consent if Needed,
Authority for Staff to Enter into Agreements As Needed to Provide Temporary Safe
Parking Along the Corridor in Palo Alto, and Approval of a Resolution Supporting the
Removal of On-Street Parking for this Project; CEQA status – categorically exempt.
Item continued to June 18, 2024 Special City Council Meeting.
Adjournment: The meeting was adjourned at 11:18 P.M.
DRAFT ACTION MINUTES
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Draft Action Minutes: 06/17/2024
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor
NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC)
2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section
2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council
found action minutes and the video/audio recordings of Council proceedings to be the official
records of both Council and committee proceedings. These recordings are available on the City’s
website.
CITY COUNCIL
DRAFT ACTION MINUTES
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Special Meeting
June 18, 2024
The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual
teleconference at 4:00 P.M.
Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker
Council Member Tanaka Arrived at 6:38 P.M.
Present Remotely:
Absent:
Agenda Changes, Additions and Deletions
Action Items
AA4. Discussion Regarding Caltrans’ Repaving Project on El Camino Real Replacing Existing
Parking with Bicycle Lanes, Authority for Staff to Make Adjustments to the Residential
Preferential Parking Permit Programs and Return to Council on Consent if Needed,
Authority for Staff to Enter into Agreements As Needed to Provide Temporary Safe
Parking Along the Corridor in Palo Alto, and Approval of a Resolution Supporting the
Removal of On-Street Parking for this Project; CEQA status – categorically exempt. Item
Continued from June 17, 2024 City Council Meeting, Presentation
Limited Public Testimony on portions of this Agenda Item may be taken at the discretion
of the Council at the June 18th City Council Meeting.
June 17, 2024 original report and material for this item can be found here* (Agenda Item
Number 31). On June 17th the Council Received Public Testimony; the Item Was
Continued to June 18 for further Council Deliberation and Action.
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=14311
MOTION: Council Member Burt moved, seconded by Council Member Lythcott-Haims to:
A. Authorize the City Manager or their designee to direct staff to make necessary
adjustments to the RPP Programs and return to Council,
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Draft Action Minutes: 06/18/2024
B. Authorize the City Manager or their designee to enter into agreements as needed to
provide temporary safe parking for those currently along the project corridor in Palo Alto,
and
C. Approve a resolution supporting the removal of on-street parking for this project.
Conditions to include:
1. Transmittal of the Fehr & Peers review memo and the joint City and VTA memo
(Attachments A & D) to Caltrans with a request that Caltrans respond to requested
changes
2. Development of a new Maintenance and Liability Agreement with Caltrans for the
bikeway project
3. A Caltrans commitment to expediting encroachment permits on El Camino Real
4. Caltrans provision of tentative and final project timelines, when available, for public
notification efforts
5. Parking mitigation plan: Adjustments to the RPP program with outreach to the business
and neighborhood stakeholders, provision of the VTA smart passes through PATMA for
workers, restrictions on short-term parking locations expanded on side streets
immediately adjacent to El Camino, a program to relocate RV dwellers and provide bike
racks
6. Continue to work with VTA and Caltrans to pilot bus stops designs installation
7. Monitor and measure mode shift and collision outcomes
MOTION PASSED: 5-1-1, Kou no, Tanaka absent
MOTION SPLIT FOR THE PURPOSE OF VOTING
MOTION: Council Member Burt moved, seconded by Council Member Lythcott-Haims to:
8. City-proposed locations in Attachment E for additional No Right Turn on Red restrictions
MOTION PASSED: 6-0-1, Tanaka absent
Public Comment
Council Member Questions, Comments and Announcements
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Study Session
1. Study Session: Report from the Human Relations Commission regarding their Research on
the Lived Experience of Asian American, Native Hawaiians and Pacific Islanders; CEQA
status – not a project Item Removed Off Agenda
Consent Calendar
MOTION: Council Member Burt moved, seconded by Council Member Veenker to approve
Agenda Item Numbers 2-8, AA1, AA2.
MOTION PASSED: 6-0-1, Tanaka absent
2. Approval of 1) Construction Contract No. C24190876 with Valentine Corporation in the
Amount of $667,369 and Authorization for the City Manager or Their Designee to
Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that
May Develop During the Project Up to a Not-to-Exceed Amount of $100,105; and 2)
Amendment No. 1 to Contract No. S24189099 with H.T. Harvey & Associates in an Amount
Not to Exceed $131,732, for Biological Compliance and Post Construction Monitoring and
Restoration, for the Baylands Boardwalk Pilings Repair Project Capital Improvement
Program PE-24000; CEQA status – exempt under CEQA Guidelines Section 15301
3. Approval of Amendment No. 3 to Contract Number C21180324 with Canopy in the
Amount of $376,550 and to Extend Contract Term for One Year for Continued
Implementation of Urban Forest Master Plan Programs, and Approval of a Budget
Amendment in the General Fund; CEQA Status - Exempt Under CEQA Guidelines Section
15308
4. Approval of Amendment Number 5 to Contract Number C20176363 With Magellan in the
Amount of $1,122,121 to Incorporate Additional Design and Technical Services for the
Fiber-to-the-Premises (FTTP) Pilot Project for a Revised Total Not-to-Exceed of $6,807,412
Over a Five-and-a-Half-Year Term; CEQA Status – Not a Project
5. Approval of General Services Contract Number C25188309 with Cintas Corporation in the
Amount of $2,124,293 to Provide for Rental and Laundering of Work Uniforms and
Miscellaneous Items for a Period of Five Years; CEQA Status – Not a Project.
6. Approval of Contract Number C25190507 with OverDrive in an Amount Not to Exceed
$200,000 to Provide Library Electronic Content ("E-Content") for a Period of Two Years;
CEQA status – not a project.
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7. Approval of Professional Service Contract Number C25191000 with Grassroots Ecology in
an Amount Not-to-Exceed $612,027 for Land Stewardship Services at Pearson-
Arastradero Preserve for a period of Five Years; CEQA status – categorically exempt.
8. Approval of a Memorandum of Understanding for a Countywide Food Recovery Program;
CEQA Status – Exempt under CEQA Guidelines Section 15308
AA1. Approval of (1) Professional Services Contract No. C24187724 with LensLock, Inc in
Amount Not to Exceed $1,181,400 for Replacement of the Police Public Contact
Audio/Video System for a Period of Five (5) Years; (2) Police Audio/Video Technology
Surveillance Use Policy; and (3) Approve a Budget Amendment in the Supplemental Law
Enforcement Services Fund and Capital Improvement Fund (2/3 vote required); CEQA
status – not a project
AA2. Recommend City Council Approval of Various Task Orders with Baker Tilly for Internal
Audit Services 1) Extend deadline for FY 2024 Task Orders Task 1: Citywide Risk
Assessment, Task 2: Preparation of Annual Audit Plan, Task 3: Selection of External
Financial Auditor and Annual Audit Coordination, 2) Execute New FY 2025 Task 5:
Preparation of Quarterly Reports, Annual Status Reports, Provision of City Hotline and
Other Ongoing Office Administrative Functions, and 3) Amend the budget for FY 2024
Task Orders as Recommended by the Policy & Services Committee; CEQA Status – Not a
Project.
City Manager Comments
Ed Shikada, City Manager
Action Items
9. Adoption of the Community Development Block Grant (CDBG) FY 2024-25 Annual Action
Plan and the Adoption of a Resolution Approving Use of CDBG and CDBG CARES Act
(CDBG-CV) Funds for FY 2024-25, and Approval of a Budget Amendment in the
Community Development Block Grant Fund.
MOTION: Council Member Kou moved, seconded by Mayor Stone to:
1. Adopt the draft Fiscal Year (FY) 2024-25 Annual Action Plan (AAP, Attachment A) and the
associated CDBG FY 2024-25 Annual Action Plan Resolution (Attachment B) allocating
Community Development Block Grant (CDBG) and CDBG CARES Act (CDBG-CV) funding
for FY 2024-25; and
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2. Authorize the City Manager to execute the FY 2024-25 CDBG application to fund the FY
2024-25 Annual Action Plan and associated documents concerning the application, and
to otherwise bind the City with respect to the applications and commitment of funds; and
3. Authorize staff to submit the Fiscal Year 2024-25 AAP (Attachment A) to the U.S.
Department of Housing and Urban Development (HUD) by the July 6, 2024, deadline; and
4. Authorize the City Manager or designee to draft and execute a loan agreement, regulatory
agreement, and related documents necessary to implement City Council direction on the
Alma Garden Rehabilitation Project in a form consistent with the City’s affordable housing
loan documents and approved by the City Attorney.
5. Amend the Fiscal Year 2025 Budget Appropriation for the Community Development Block
Grant Fund (2/3 vote needed) by:
a. Increasing Revenue from Other Agencies by $1,157,286
b. Increasing General Expenses by $1,157,286
MOTION PASSED: 7-0
10. PUBLIC HEARING/QUASI-JUDICIAL. Buena Vista Mobile Home Park Redevelopment/3980
El Camino Real [24PLN-00041]: Provide Direction on Applicant’s Request for Amendments
to the Existing Regulatory Agreement and Proposed Application for a Streamlined
Housing Development Review to Allow the Redevelopment of the Buena Vista Village
Mobile Home Park. The Proposed Development Would Result in Two Parcels, One
Featuring a new 61-Unit, 100% Affordable Housing, Multi-Family Apartment Building and
Associated Work Within the Right-of-Way; and the Second Parcel Featuring a Renovated
44-Unit Mobile Home Park, Which is Under State Jurisdictional Authority. Environmental
Assessment: Exempt from the Provisions of the California Environmental Quality Act in
Accordance with CEQA Guidelines Section 15332 (In-fill Development). Zoning District:
RM-20.
MOTION: Council Member Veenker moved, seconded by Council Member Kou to:
1. Return on the August 5, 2024 City Council Meeting following the completion of the
environmental analysis for a decision on the Streamlined Housing Development Review
application and to authorize the City Manager to Execute the amended Regulatory
Agreements with the following:
a. Consider whether any trees can be preserved on Los Robles; and,
b. Whether a surface treatment on the pavement can reduce heat island concerns; and,
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c. Whether larger trees or additional trees can be planted on the Mobile Home Park;
and,
d. All reasonable efforts to resolve disputes standing in the way of housing decisions;
and,
e. Whether color choices may be returned to the resident preference; and,
f. Pursue a Palo Alto worker resident preference.
MOTION PASSED: 7-0
11. PUBLIC HEARING: Adoption of a Resolution Implementing the North Ventura Coordinated
Area Plan (NVCAP), Amending the City’s Comprehensive Plan and Certifying the
Supplemental Environmental Impact Report, Including a Statement of Overriding
Considerations; and FIRST READING: an Ordinance Adding Chapter 18.29 and Amending
Chapters 18.14, 18.24, and 16.65 in the Palo Alto Municipal Code as Well as Amendments
to the Zoning District Map, and Rezoning of Parcels Within the NVCAP area. CEQA Status
-- Supplemental Environmental Impact Report SCH #2023020691. Item Removed Off
Agenda and Deferred to August 5, 2024 City Council Meeting.
AA3. Selection of Rail Grade Separation Alternatives for Churchill Avenue, Meadow Drive, and
Charleston Road Crossings for the Advancement of the Alternatives into the Preliminary
Engineering and Environmental Documentation phase; CEQA status – statutorily exempt
under CEQA section 15262 (feasibility and planning study) (Item Continued from June 10,
2024) New Item added – Limited Public Testimony on portions of this Agenda Item may be
taken at the discretion of the Council at the June18th City Council Meeting.
June 10, 2024 original report and material for this item can be found here* (Agenda Item
Number 13). On June 10th the Council Received Presentations and Public Testimony; the
Item Was Continued to June 18 for further Council Deliberation and Action.
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=14305
SUBSTITUTE MOTION: Council Member Kou, seconded by Council Member Tanaka to advance
the hybrid and trench alternatives for Meadow Drive and Charleston Road into the preliminary
engineering and environmental documentation phase.
SUBSTITUTE MOTION FAILED: 2-5, Lauing, Veenker, Burt, Lythcott-Haims, Stone no
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MOTION: Vice Mayor Lauing moved, seconded by Council Member Burt to advance the hybrid
(including a mixed wall/column approach) and underpass alternatives for Meadow Drive and
Charleston Road into the preliminary engineering and environmental documentation phase.
MOTION PASSED: 4-3, Kou, Lythcott-Haims, Tanaka
Adjournment: The meeting was adjourned at 10:41 P.M.
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor
NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC)
2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section
2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council
found action minutes and the video/audio recordings of Council proceedings to be the official
records of both Council and committee proceedings. These recordings are available on the City’s
website.