HomeMy WebLinkAboutStaff Report 2405-3009CITY OF PALO ALTO
CITY COUNCIL
Special Meeting
Monday, June 17, 2024
Council Chambers & Hybrid
4:00 PM
Agenda Item
12.Approval of Construction Contract Number C24190081 with Marina Landscape, Inc. in
the Amount Not-to-exceed $338,459 for Dog Park Installation and Renovation Project
PG-18001; and Authorization of Contract Contingency in an Amount Not-to-Exceed
$50,769 for Related, Additional but Unforeseen Work Which May Develop During the
Project; and Amend the FY2024 Budget in the Capital Improvement Fund (2/3 vote
required); CEQA status – categorically exempt.
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Community Services
Meeting Date: June 17, 2024
Report #:2405-3009
TITLE
Approval of Construction Contract Number C24190081 with Marina Landscape, Inc. in the Amount Not-
to-exceed $338,459 for Dog Park Installation and Renovation Project PG-18001; and Authorization of
Contract Contingency in an Amount Not-to-Exceed $50,769 for Related, Additional but Unforeseen Work
Which May Develop During the Project; and Amend the FY2024 Budget in the Capital Improvement Fund
(2/3 vote required); CEQA status – categorically exempt.
RECOMMENDATION
Staff recommends the City Council:
1.Approve and authorize the City Manager or their designee to execute the attached construction
contract with Marina Landscape, Inc. (Contract No. #C24190081) in the amount not to exceed
$338,459 for the Mitchell Dog Park improvements pursuant to the Dog Park Installation and
Renovation Project (PG-18001); and
2.Authorize the City Manager or designee to negotiate and execute one or more change orders to
the construction contract with Marina Landscape, Inc. for related, but unforeseen work which
may develop during the project, the total value of the which shall not exceed $50,769; and
3.Amend the Fiscal Year 2024 Budget Appropriation for the Capital Improvement Funds (requires
a two-thirds approval by the Council) by:
a.Decreasing the Benches, Signage, Walkways, Perimeter Landscaping, and Site Amenities
Project (PG-06003) by $74,045; and
b.Increasing the Dog Park Installation and Renovation Project (PG-18001) by $74,045.
EXECUTIVE SUMMARY
The Palo Alto Parks, Trails, Natural Open Space, and Recreation Master Plan has driven the expansion and
enhancement of local dog parks since 2018, with projects funded by park impact fees. The Mitchell Park
dog park, a well-utilized 0.56-acre facility, will undergo significant improvements including expansion, new
fencing, an added small dog area, additional seating, irrigation upgrades, and better drainage. The City
Council approved the necessary Park Improvement Ordinance on September 27, 20221. Marina
1City Council, September 27, 2022; Agenda Item #8; SR# 14781;
https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=82058
Landscape, Inc. was the lowest responsible bid for the project, with a budget of $389,228, adjusted to
include a fifteen percent contingency for unforeseen costs.
BACKGROUND
2 provides guidance on adding dog
parks. The policy states that Palo Alto should actively pursue adding dedicated, fenced dog parks in
multiple neighborhoods, equitably distributed between North and South Palo Alto. The size of the dog
parks will vary but should strive to be at least 0.25 acres and each new dog park installation will require a
Park Improvement Ordinance (PIO).
ANALYSIS
2Palo Alto Parks Trails, Natural Open Space and Recreation Master Plan, September 2017; palo-alto-parks-master-
plan.pdf (cityofpaloalto.org)
plans and provided comments that were addressed in the plan presented with the PIO. The revisions
included: reducing the small dog park fence height to 3 feet and the addition of 15 new native trees, a mix
of Valley Oak and California Sycamore, to the area for shade and habitat benefits.
th PRC meeting, staff presented an alternative fence alignment3 that would provide better
privacy for the adjacent picnic area and maintain some shade trees. The alternative fence alignment
would reduce the dog park's size but retain some sloped, shaded areas. The staff presentation highlighted
issues with the previous three-foot fence at Hoover Dog Park, which was replaced with a five-foot fence
due to dogs jumping over it and recommended a similar height for the new Mitchell Park fence. The
Commission voted 4:3 to recommend that the City Council adopt a PIO for the Mitchell Park Dog Park with
the five-foot high fence, as recommended by staff, and with the alternative fence alignment proposed.
4.
3 Parks and Recreation Commission, July 28, 2022; Agenda Item #6; AWARD OF CONTRACT CMR (BID)
(cityofpaloalto.org)
4 City Council, September 27, 2024; Agenda Item #8; 20220927amccsm.pdf (cityofpaloalto.org)
One proposal was rejected due to it being unresponsive, because it was an incomplete bid. The Landscape
Pros ML, Inc. and Marina Landscape, Inc. both met City specifications. Marina Landscape, Inc. is the lowest
responsive bid.
FISCAL/RESOURCE IMPACT
STAKEHOLDER ENGAGEMENT
5 was established to provide comprehensive information about the proposed
renovation of the Mitchell Park Dog Park.
ENVIRONMENTAL REVIEW
5 Project webpage, City of Palo Alto Dog Parks – City of Palo Alto, CA
15302 (Replacement or Reconstruction), Section 15303 (New Construction of Small Facilities or
Structures), and Section 15311 (Accessory Structures) because it consists of the redevelopment of an
existing facility.
APPROVED BY:
Kristen O'Kane, Community Services Director