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HomeMy WebLinkAboutStaff Report 2405-3010CITY OF PALO ALTO CITY COUNCIL Special Meeting Monday, May 20, 2024 Council Chambers & Hybrid 5:30 PM     Agenda Item     5.Approval of Minutes from May 6, 2024 Meeting City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: May 20, 2024 Report #:2405-3010 TITLE Approval of Minutes from May 6, 2024 Meeting RECOMMENDATION That the minutes be reviewed and approved. ATTACHMENTS Attachment A: May 6, 2024 Draft Action Minutes APPROVED BY: Mahealani Ah Yun CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 7 Regular Meeting May 6, 2024 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely: Absent: Council Member Questions, Comments and Announcements Special Orders of the Day 1.Interview Candidate for Vacancies on Utilities Advisory Commission. CEQA Status - Not a project. NO ACTION 2.Appointment of Candidates for Vacancies on the Architectural Review Board, Human Relations Commission, Planning and Transportation Commission, and Public Art Commission. CEQA Status - Not a project. Architectural Review Board First Round of Voting for Two (2) vacancies on the Architectural Review Board with terms ending March 31, 2027 Ajay Kumar Mishra: Geddes Ulinskas: Kou, Lauing Kendra Rosenberg: Burt, Lythcott-Haims, Stone, Tanaka, Veenker Mousam Adcock: Burt, Kou, Lauing, Stone, Veenker Zachary Pozner: Lythcott-Haims, Tanaka Candidate Kendra Rosenberg receiving 5 votes is appointed to a full-term expiring March 31, 2027. Page 2 of 7 City Council Meeting Draft Action Minutes: 05/06/2024 DRAFT ACTION MINUTES Candidate Mousam Adcock receiving 5 votes is appointed to a full-term expiring March 31, 2027. Human Relations Commission First Round of Voting for Two (2) vacancies on the Human Relations Commission with terms ending March 31, 2027 Cara Silver: Burt, Kou, Lauing, Tanaka Donald Barr: Burt, Lauing, Stone, Veenker Marc Schoenen: Mary Kate Stimmler: Kou, Stone, Lythcott-Haims, Tanaka, Veenker Uzma Rashid Minhas: Lythcott-Haims Candidate Mary Kate Stimmler receiving 5 votes is appointed to a full-term expiring March 31, 2027. Candidates Cara Silver and Donald Barr received 4 votes each and are tied for the second vacancy. A second round of voting is required. Second Round of Voting for One (1) vacancy on the Human Relations Commission with the term ending March 31, 2027 Cara Silver: Lauing, Kou, Tanaka Donald Barr: Burt, Lythcott-Haims, Stone, Veenker Candidate Donald Barr receiving 4 votes is appointed to a full-term expiring March 31, 2027. Public Art Commission First Round of Voting for Four (4) vacancies on the Public Art Commission with two terms ending March 31, 2027 and two partial terms ending March 31, 2026 Allison Huynh: Tanaka Amber Smith: Burt, Kou, Veenker Claude Ezran: Burt, Lauing, Stone Harriet Stern: Kou, Stone, Veenker Hsinya Shen: Burt, Kou, Lauing, Stone, Lythcott-Haims, Tanaka, Veenker Sonia Patwardhan: Lauing, Tanaka Tara de la Garza: Burt, Lauing, Stone, Lythcott-Haims, Veenker Yuri Chang: Kou, Lythcott-Haims, Tanaka Candidate Hsinya Shen receiving 7 votes is appointed to a full-term expiring March 31, 2027. Page 3 of 7 City Council Meeting Draft Action Minutes: 05/06/2024 DRAFT ACTION MINUTES Candidate Tara de la Garza receiving 5 votes is appointed to a full-term expiring March 31, 2027. No other Candidates received four votes required to be appointed to the partial terms expiring March 31, 2026. A second round of voting is required. Second Round of Voting for Two (2) partial terms ending March 31, 2026 on the Public Art Commission Allison Huynh: Amber Smith: Burt, Lythcott-Haims, Veenker Claude Ezran: Burt, Lauing, Stone Harriet Stern: Kou, Stone, Veenker Sonia Patwardhan: Lauing, Tanaka Yuri Chang: Kou, Lythcott-Haims, Tanaka No Candidate received four votes required to be appointed to the partial terms expiring March 31, 2026. A third round of voting is required. The Council directed the elimination of candidates without a minimum of three votes. Third Round of Voting for Two (2) partial terms ending March 31, 2026 on the Public Art Commission Amber Smith: Tanaka, Veenker, Lythcott-Haims Claude Ezran: Burt, Lauing, Stone Harriet Stern: Burt, Kou, Lauing, Stone, Veenker Yuri Chang: Kou, Lythcott-Haims, Tanaka Candidate Harriet Stern receiving 5 votes is appointed to a partial term expiring March 31, 2026. No other Candidates received four votes required to be appointed to the partial term expiring March 31, 2026. A fourth round of voting is required. Fourth Round of Voting for One (1) partial terms ending March 31, 2026 on the Public Art Commission Amber Smith: Burt, Veenker Claude Ezran: Lauing, Stone Yuri Chang: Kou, Tanaka, Lythcott-Haims No Candidate received four votes required to be appointed to the full-term expiring March 31, 2026. A fifth round of voting is required. Fifth Round of Voting for One (1) partial terms ending March 31, 2026 on the Public Art Commission DRAFT ACTION MINUTES Page 4 of 7 City Council Meeting Draft Action Minutes: 05/06/2024 Amber Smith: Burt, Lauing, Stone, Veenker Claude Ezran: Yuri Chang: Kou, Lythcott-Haims, Tanaka Candidate Amber Smith receiving 4 votes is appointed to a partial term expiring March 31, 2026. Planning and Transportation Commission First Round of Voting for One (1) vacancy on the Planning and Transportation Commission with the term ending March 31, 2028 Ashish Bhattacharya: Barton Hechtman: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Candidate Barton Hechtman receiving 7 votes is appointed to a full-term expiring March 31, 2028. 3.Proclamation of May 2024 as Affordable Housing Month NO ACTION Agenda Changes, Additions and Deletions Public Comment Study Session 4.City Manager Transmittal of the Fiscal Year 2025 Proposed Operating and Capital Budgets NO ACTION 5.Bi-Annual Discussion with the Independent Police Auditor NO ACTION DRAFT ACTION MINUTES Page 5 of 7 City Council Meeting Draft Action Minutes: 05/06/2024 Consent Calendar Council Member Tanaka registered a no vote on Agenda Item Number 7. MOTION: Vice Mayor Lauing moved, seconded by Mayor Stone to approve Agenda Item Numbers 6-14. MOTION PASSED ITEMS 6, 8-14: 7-0 MOTION PASSED ITEM 7: 6-1, Tanaka no 6. Approval of Minutes from April 15, 2024 and April 22, 2024 Meetings 7. Approval and Authorization for the City Manager to Execute Purchase Orders with Pre- Qualified Vendors for Electric Distribution Transformers for the Grid Modernization Project (EL-24000) in an Annual Amount up to $4,000,000 through FY 2026, and Increasing the Total Aggregate Not-to-Exceed Purchase Order Amount for FY 2022 through FY 2026 from $10,000,000 to $16,000,000, with all Purchases Subject to Assigned Purchase Order and Availability of Funds; CEQA Status: Exempt under CEQA Guidelines Sections 15302, 15303 and 15183. 8. Approval of Contracts with the City of Los Altos and Town of Los Altos Hills to Provide Regional Animal Care and Control Services; (CEQA status – not a project.) 9. Approval of General Service Agreement Contract Number C24189229 with Xerox in an Amount Not to Exceed $382,165 to Lease Printing Equipment for the Print Shop for a Period of Three Years; CEQA Status: Not a Project 10. Adoption of a Resolution to Extend the Interim Parklet Program to July 31, 2024; CEQA Status - Categorically Exempt (Sections 15301 and 15304(e)) 11. LEGISLATIVE: Adoption of an Ordinance Updating Chapter 18.15 (Density Bonus) of Title 18 (Zoning) to Reflect Recent Changes in State Density Bonus Law and Revising Regulations for Provision of On-Site Affordable Rental Units Under the City’s Inclusionary Housing Ordinance; Recommended by the Planning and Transportation Commission March 13, 2024. CEQA Status: Exempt under CEQA Guidelines Section 15061(b)(3). 12. Policy & Services Committee Recommendation Regarding State and Federal Legislative and Budgetary Updates and Positions on Pending State Legislation 13. Adoption of a Resolution to Appoint Katherine Murdock of Baker Tilly US, LLP as City Auditor; CEQA status – Not a Project 14. Approval of Contract Amendment Number 6 to Contract C18171057 with AECOM to increase compensation by $297,206 for a new total not to exceed of $3,894,034 and Extend the Term for Six Months for Additional Studies, Outreach, and Support for Rail DRAFT ACTION MINUTES Page 6 of 7 City Council Meeting Draft Action Minutes: 05/06/2024 Grade Separation Projects along Caltrain Corridor; CEQA status – statutorily exempt under CEQA section 15262 (feasibility and planning study). City Manager Comments Ed Shikada, City Manager Action Items 15. PUBLIC HEARING / QUASI-JUDICIAL. 800 San Antonio Road [23PLN-00010]: Recommendation on Applicant’s Request for a Rezone from Service Commercial to Planned Community/Planned Home Zoning (PC/PHZ). The Project Includes Construction of 75 Residential Condominium Ownership Units Including 15 Below-Market Rate Units (20% of the Units) in a Five Story Building with Two Levels of Subterranean Parking. A Subdivision Map will be Required. An Addendum to the Previously Certified Environmental Impact Report for the Housing Incentive Program Expansion and 788 San Antonio Mixed Use Project (SCH # 2019090070) was Prepared. Zoning District: CS (Commercial Service). MOTION: Council Member Veenker moved, seconded by Vice Mayor Lauing to take the following actions: 1. Consider the Addendum to the previously adopted Environmental Impact Report (Attachment F), and; 2. Adopt an Ordinance rezoning the subject site from Service Commercial to Planned Community/Planned Home Zoning (Attachment B) as recommended by the Planning & Transportation Commission, and; 3. Adopt the Record of Land Use Action approving the Architectural Review, based on findings and subject to conditions of approval as recommended by the Architectural Review Board (Attachment C). 4. Add additional condition to the Record of Land Use Action to include: “Within 120 days of request by the City, the applicant shall dedicate a Public Access Easement over a portion of the 24-foot front yard special setback for multi-modal transportation improvements in a form acceptable to the Planning and Development Services Director, Public Works Director, and City Attorney. Any future easement may require the removal of site improvements to facilitate multimodal transportation improvements or Comprehensive Plan policies.” MOTION PASSED: 6-1, Kou no DRAFT ACTION MINUTES Page 7 of 7 City Council Meeting Draft Action Minutes: 05/06/2024 Study Session 16. Review Workforce Recruitment Strategic Plan and Recommendations for Improvements in the Recruitment Process Item Removed from the Agenda for Discussion and Provided as an Informational Report. Adjournment: The meeting was adjourned at 11:00 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.