HomeMy WebLinkAboutStaff Report 2404-2863CITY OF PALO ALTO
CITY COUNCIL
Special Meeting
Monday, May 20, 2024
Council Chambers & Hybrid
5:30 PM
Agenda Item
6.Adoption of a Resolution for Senate Bill 1, the Road Repair and Accountability Act, for
Fiscal Year 2025, Providing the Project List for the Street Maintenance Capital
Improvement Program project PE-86070; CEQA Status – Not a Project
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Public Works
Meeting Date: May 20, 2024
Report #:2404-2863
TITLE
Adoption of a Resolution for Senate Bill 1, the Road Repair and Accountability Act, for Fiscal
Year 2025, Providing the Project List for the Street Maintenance Capital Improvement Program
project PE-86070; CEQA Status – Not a Project
RECOMMENDATION
Staff recommends that Council adopt the attached resolution for Fiscal Year 2025, providing a
project list funded by Senate Bill 1, the Road Repair and Accountability Act.
BACKGROUND/ANALYSIS
Senate Bill 1 (SB 1) established the Road Maintenance and Rehabilitation Account (RMRA) in
2017 to address deferred maintenance on the state highway and local streets and roads
systems, with funding to be approved annually. Palo Alto's RMRA funding estimate for Fiscal
Year 2024-2025 is $1,753,076. SB 1 funding requires that Council approve a resolution
(Attachment A) providing a project list that includes four components:
▪Project description;
▪The location of each proposed project;
▪Schedule for completion; and
▪Estimated useful life of improvement.
The adopted resolution must be sent to the California Transportation Commission by July 1,
2024. Staff recommends the RMRA funding for Fiscal Year 2025 be recognized in the Gas Tax
Fund and transferred to the Capital Improvement Fund to be added to the Street Maintenance
Project, PE-86070. This funding recommendation is included in the Fiscal Year 2025 Proposed
Capital Budget.
The SB 1 funding supported the City's goal of achieving an average citywide Pavement
Condition Index (PCI) of 85 by 2019 with no street having a PCI less than 60. The City reached
the 85 PCI goal in December 2018, and the additional funding helps enable the City to address
streets that still have PCI scores less than 60. The funding will be used on the Fiscal Year 2025
Asphalt Paving Project for the streets shown in Attachment B. Work on this project is
anticipated to be completed by summer 2025. An award of construction contract is anticipated
to be brought to Council for approval in fall 2024. The estimated useful life of a street overlay is
30 years.
The City uses StreetSaver, the Metropolitan Transportation Commission’s (MTC) pavement
management system which is used by almost all Bay Area jurisdictions. The Pavement Condition
Index (PCI) is calculated by evaluating a sample pavement section on each block for different
rating variables from mild to severe – including raveling, potholes, amount of trenches, and
base failures. These factors are entered into the StreetSaver program and a PCI is calculated. All
staff who evaluate street conditions and pavement distresses have multiple years of experience
and have been trained by MTC.
While staff uses the PCI scores to prioritize streets, staff also takes into consideration additional
information including coordination with Utilities projects and the Office of Transportation
planned striping improvements, and whether the street has bike lanes or is a bicycle boulevard.
Staff also tries to group multiple streets in a neighborhood whenever possible, so that
construction is not occurring over multiple years if it can be avoided. Additionally, each block
has its own estimated repair cost, which impacts how many streets can be included in each
project given the annual funding amounts.
FISCAL/RESOURCE IMPACT
Monthly appropriations from the State Controller's Office will begin in July 2024 for Palo Alto's
Fiscal Year 2025 RMRA funding. Ongoing funding is estimated to be $1.7 million annually. The
$1,753,076 in SB 1 funding for Fiscal Year 2025 is recommended to be appropriated in the
Street Maintenance capital project (PE-86070) as part of the Fiscal Year 2025 Proposed Capital
Budget and subject to Council’s adoption of the Fiscal Year 2025 Capital Budget, currently
scheduled for June 17, 2024. Funding from RMRA in future fiscal years will be recognized and
appropriated as part of the annual Capital budget process.
STAKEHOLDER ENGAGEMENT
All streets have been coordinated with the City’s Utilities Department and the Office of
Transportation to minimize the cutting of newly resurfaced streets. Additionally, staff reviews
the proposed five-year paving plan streets annually with the Pedestrian and Bicycle Advisory
Committee (PABAC), with an emphasis on the streets included in the first year of the plan.
Recognizing the importance of bicycle safety as a factor in selecting the streets for the annual
repaving project, staff additionally reviewed the five-year paving plan with PABAC’s Repaving
Subcommittee in February 2024.
ENVIRONMENTAL REVIEW
The adoption of this resolution does not meet the definition of a project under Public Resources
Code Section 21065, thus no environmental assessment under the California Environmental
Quality Act is required.
ATTACHMENTS
Attachment A: SB 1 FY2025 Resolution
Attachment B: FY2025 Project Street List
APPROVED BY:
Brad Eggleston, Director Public Works/City Engineer
Attachment A
Not Yet Approved
180321 cc 0260111
Resolution No. ________
Resolution of the Council of the City of Palo Alto to Adopt a List of
Projects for Fiscal Year 2024-2025 Funded by SB 1: The Road Repair
and Accountability Act of 2017
R E C I T A L S
A. Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5,
Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April
2017 in order to address the significant multi-modal transportation funding shortfalls
statewide; and
B. SB 1 includes accountability and transparency provisions that will ensure the
residents of the City of Palo Alto (City) are aware of the projects proposed for funding in our
community and which projects have been completed each fiscal year; and
C. The City must adopt a list of all projects proposed to receive funding from the
Road Maintenance and Rehabilitation Account (RMRA), created by SB 1 by resolution, which
must include a description and the location of each proposed project, a proposed schedule for
the project’s completion, and the estimated useful life of the improvement; and
D. The City, will receive an estimated $1,753,076 in RMRA funding in Fiscal Year
2024-2025 from SB 1; and
E. This is the seventh year in which the City is receiving SB 1 funding which enables
the City to continue essential road maintenance and rehabilitation projects, safety
improvements, repairing and replacing aging bridges, and increasing access and mobility
options for the traveling public that would not have otherwise been possible without SB 1; and
F. The City used a Pavement Management System to develop the SB 1 project list
to ensure revenues are being used on the most high-priority and cost-effective projects that
also meet the community’s priorities for transportation investment; and
G. The funding from SB 1 will help the City maintain and rehabilitate various streets
throughout the City this year and many similar projects into the future; and
H. The 2018 California Statewide Local Streets and Roads Needs Assessment found
that the City’s streets and roads are in “excellent” condition and this revenue will help us
maintain the overall quality of our road system and implement complete streets projects over
the next decade; and
I. The SB 1 project list and overall investment in our local streets and roads
infrastructure with a focus on basic maintenance and safety, investing in complete streets
infrastructure, and using cutting-edge technology, materials and practices, will have significant
positive co-benefits statewide.
NOW, THEREFORE, the Council of the City of Palo Alto RESOLVES as follows:
SECTION 1. The foregoing recitals are true and correct.
Attachment A
Not Yet Approved
180321 cc 0260111
SECTION 2. The City of Palo Alto hereby adopts the following list of streets planned to
be funded in-part or solely with fiscal year 2024-2025 with Road Maintenance and
Rehabilitation Account revenues:
FY 2025 Street Resurfacing Project includes pavement repair, sidewalk, valley gutter, curb and
gutter replacement, upgraded curb ramps, and street paving. The following streets are included
in the FY2025 Street Resurfacing Project: Addison Avenue (Alma Street to Middlefield Road),
Chaucer Street (Palo Alto Avenue to City Limits), Downing Lane (Forest Avenue to Homer
Avenue), Edgewood Drive (Channing Avenue to Edgewood Cul-de-sac1), Embarcadero Road
(High Street to Under Pass), Embarcadero Road (Emerson Street to High Street), Embarcadero
Road (Greer Road to Saint Francis Drive), Genevieve Court (Maddux Drive to End), Higgins Place
(Colorado Avenue to End), Kendal Avenue (Josina Avenue to La Donna Avenue), New Mayfield
Lane (Sedro Lane to Mimosa Lane), Ortega Court (East Meadow Drive to End), San Antonio
Road (Narrow to Metering Station), University Avenue (Webster Street to Middlefield Road),
University Avenue (Stanford University to The Circle).
The estimated useful life is 30 years. Construction of FY2025 Street Resurfacing Project will start
in Fall 2024 and be completed in Summer 2025.
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Attachment A
Not Yet Approved
180321 cc 0260111
SECTION 3. The Council finds that the adoption of this resolution does not meet the
definition of a project under Public Resources Code Section 21065, thus no environmental
assessment under the California Environmental Quality Act is required.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
__________________________ _____________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
__________________________ _____________________________
Assistant City Attorney City Manager
_____________________________
Director of Public Works
_____________________________
Director of Administrative Services
FY2025 OVERLAY LIST
Street From Street To Street PCI
Addison Avenue Alma Street High Street 50
Addison Avenue High Street Emerson Street 60
Addison Avenue Emerson Street Ramona Street 50
Addison Avenue Ramona Street Bryant Street 50
Addison Avenue Bryant Street Waverley Street 50
Addison Avenue Waverley Street Cowper Street 50
Addison Avenue Cowper Street Webster Street 50
Addison Avenue Webster Street Middlefield Road 50
Chaucer Street Palo Alto Avenue City Limits 39
Downing Lane Forest Avenue Homer Avenue 40
Edgewood Drive Channing Avenue Edgewood Cul‐de‐sac3 30
Edgewood Drive Edgewood Cul‐de‐sac3 Edgewood Cul‐de‐sac2 28
Edgewood Drive Edgewood Cul‐de‐sac2 Edgewood Cul‐de‐sac1 30
Embarcadero Road High Street Alma Street 34
Embarcadero Road Alma Street Under Pass 13
Embarcadero Road Emerson Street High Street 29
Embarcadero Road Greer Road Wildwood Lane 56
Embarcadero Road Wildwood Lane Saint Francis Drive 54
Genevieve Court Maddux Drive End 54
Higgins Place Colorado Avenue End 44
Kendall Avenue Josina Avenue La Donna Avenue 92
New Mayfield Lane Sedro Lane Mimosa Lane 45
Ortega Court East Meadow Drive End 53
San Antonio Road Narrow Divider 4
San Antonio Road Divider E. Bayshore Road 4
San Antonio Road E. Bayshore Road Metering Station 27
University Avenue Webster Street Byron Street 50
University Avenue Byron Street Middlefield Road 50
University Avenue Stanford University The Circle 48
Average PCI: 43
FY 2025 Overlay (July 2024 ‐ June 2025)
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