Loading...
HomeMy WebLinkAboutStaff Report 2404-2907CITY OF PALO ALTO CITY COUNCIL Special Meeting Monday, May 06, 2024 Council Chambers & Hybrid 5:30 PM     Agenda Item     6.Approval of Minutes from April 15, 2024 and April 22, 2024 Meetings City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: May 6, 2024 Report #:2404-2907 TITLE Approval of Minutes from April 15, 2024 and April 22, 2024 Meetings RECOMMENDATION That the minutes be reviewed and approved. ATTACHMENTS Attachment A: April 15, 2024 Draft Action Minutes Attachment B: April 22, 2024 Draft Action Minutes APPROVED BY: Mahealani Ah Yun CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 4 Special Meeting April 15, 2024 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka Present Remotely: Veenker Absent: Special Orders of the Day 1. Proclamation Honoring National Animal Control Officer Appreciation Week - April 14-20, 2024 NO ACTION 2. Proclamation Honoring National Public Safety Telecommunicators’ Week - April 15-19, 2024 NO ACTION Council Member Veenker Joined City Council Meeting by teleconference at 5:57 P.M. Consent Calendar Council Member Tanaka registered a no vote on Agenda Item Number 6, 8. MOTION: Council Member Lythcott-Haims moved, seconded by Council Member Kou to approve Agenda Item Numbers 3-12. MOTION PASSED ITEMS 3-5, 7, 9-12: 7-0 MOTION PASSED ITEMS 6, 8: 6-1, Tanaka no 3. Approval of Minutes from the March 18, 2024 and March 25, 2024 Meetings. DRAFT ACTION MINUTES Page 2 of 4 Sp. City Council Meeting Draft Action Minutes: 04/15/2024 4. Approve the Reliability and Resiliency Strategic Plan as Recommended by the Utilities Advisory Commission; CEQA Status: exempt, not a project 5. Approval of Construction Contract C24190225 with Graham Contractors, Inc. in an Amount Not-to-Exceed $1,594,195 and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that may Develop During the Project Up to a Not-to-Exceed Amount of $159,420 for the Fiscal Year 2024 Streets Preventive Maintenance Project, Capital Improvement Program Projects PE-86070, and PO-11001; CEQA status – exempt under CEQA Guidelines Section 15301(c) 6. Staff Recommends Increasing the Budget for the Advanced Heat Pump Water Heater Pilot Program by $846,000 to Increase Participation with Higher Rebates, and Amend the Fiscal Year Budget Appropriation for the Gas Fund; CEQA Status: Not a Project under CEQA Guidelines Section 15378(b)(5) 7. Approval of Contract No. C24189918 with BKF Engineers, through December 31 2025, in an Amount Not to Exceed $109,583, for Professional Design and Engineering Services for the Foothills Nature Preserve Improvements Project (PE-21000); CEQA Status – Exempt under CEQA Guidelines Section 15301 8. Approval of a Blanket Purchase Order With Eaton (Cooper Power Systems, LLC) for the Purchase of Pad Mounted Electric Equipment for the Utility’s Electric Distribution System Not to Exceed $750,000 per Year, for a Total Not-To-Exceed Amount of $5,250,000 for 7 Years; CEQA Status – Exempt Under CEQA Guidelines Section 15301 9. Approval of Professional Services Contract Number C24189405 with Tetra Tech, Inc. in an amount not to exceed $300,000 for On-Call Emergency Management Support Services for a Period of Six Years; CEQA Status – Not a Project. 10. Approval of Contract Amendment Number 2 to Seven On-call Consulting Contracts to Increase in the Amount by $500,000 to a Total Not to Exceed to $3.5 Million and Extend Term by Three Months to Provide Expertise for Long Range Planning Projects, Application Processing, Environmental Review, and Other Planning Analysis in the Planning and Development Services Department. 11. Approval of: (1) Contract No. 4524000393 with StarChase, LLC for GPS Vehicle Tracking Implementation for a three-year term in an amount not to exceed $224,657; and (2) StarChase GPS Vehicle Tracking Technology Surveillance Use Policy; CEQA status – categorically exempt. 12. Authorization to Execute Amendment to Legal Services Contract S24189355 with Allen, Glaessner, Hazelwood & Werth to Increase Amount by $50,000 for Total Not-to-Exceed Amount of $135,000; CEQA Status – Not a Project. DRAFT ACTION MINUTES Page 3 of 4 Sp. City Council Meeting Draft Action Minutes: 04/15/2024 BREAK (5-10 MINUTES) / CONVENE CITY COUNCIL and PLANNING & TRANSPORTATION MEETING The City Council and Planning and Transportation Commission of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 6:46 P.M. PTC Commissioners Present In Person: Summa, Hechtman, Reckdahl, Templeton, Lu, Akin PTC Commissioners Present Remotely: Chang Action Items 13. Joint City Council and Planning and Transportation Commission Meeting to Adopt a Resolution Amending the Comprehensive Plan by Adopting a Revised 2023-31 Housing Element. California Environmental Quality Act (CEQA): The City Council adopted a Revised Addendum to the Comprehensive Plan Final Environmental Impact Report on December 18, 2023 that, in conjunction with the Comprehensive Plan Final EIR, fully analyzes the impacts associated with adoption of the Revised 2023-2031 Housing Element. Planning and Transportation Commission MOTION: Commissioner Akin moved, seconded by Commissioner Templeton to recommend City Council adopt the Revised 2023-31 Housing Element. MOTION PASSED: 7-0 Council Member Veenker recused on Stanford University related properties/programs and First Congregational Church portions of the Item. City Council MOTION: Vice Mayor Lauing moved, seconded by Council Member Lythcott-Haims to adopt a Resolution (Attachment B) making the findings required under CEQA and Housing Element Law, and adopt the Revised 2023-31 Housing Element as an amendment to the City’s Comprehensive Plan, and direct staff to: 1. Add new program to align with Council’s direction to extend the Housing Focus Area along El Camino Real; and, 2. Reexamine the existing housing conditions East of Bay Shore subsequent to the submittal of the Housing Element and make any adjustments accordingly. MOTION PASSED: 6-1, Kou no DRAFT ACTION MINUTES Page 4 of 4 Sp. City Council Meeting Draft Action Minutes: 04/15/2024 Adjournment: The meeting was adjourned at 9:30 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 4 Special Meeting April 22, 2024 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Kou, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely: Absent: Lauing Special Orders of the Day 1. Recognizing Youth Living in Palo Alto or Enrolled at PAUSD Who Have Received The President's Volunteer Service Award (PVSA) As Certified by Youth Community Service (YCS) This Academic Year Between July 1, 2023 – Feb 15, 2024. NO ACTION Closed Session 2. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Kiely Nose, Sandra Blanch, Nick Raisch, Tori Post, Molly Stump, and Jennifer Fine) Employee Organization: Service Employees International Union, (SEIU) Local 521, Utilities Management and Professional Association of Palo Alto (UMPAPA), Palo Alto Peace Officers’ Association (PAPOA), Palo Alto Police Management Association (PMA), International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’ Association (FCA); Authority: Government Code Section 54957.6 (a) MOTION: Council Member Burt moved, seconded by Council Member Veenker to go into Closed Session. MOTION PASSED: 6-0-1, Lauing absent DRAFT ACTION MINUTES Page 2 of 4 Sp. City Council Meeting Draft Action Minutes: 04/22/2024 Council went into Closed Session at 5:50 P.M. Council returned from Closed Session at 6:45 P.M. Mayor Stone announced no reportable action. Study Session 3. Race and Equity Update: Assessment Report from Ivy Planning Group on City Workplace Culture and 2024-2025 (Calendar Years) Equity Action Plan NO ACTION Consent Calendar Council Member Tanaka registered a no vote on Agenda Item Number 6. Council Member Kou registered a no vote on Agenda Item Number 10. Council Member Burt registered a no vote on Agenda Item Number 10. Council Member Kou and Council Member Burt requested to Pull Agenda Item Number 10. MOTION: Council Member Lythcott-Haims moved, seconded by Mayor Stone to approve Agenda Item Numbers 4-10. MOTION PASSED ITEMS 4-5, 7-9: 6-0-1, Lauing absent MOTION PASSED ITEM 6: 5-1-1, Tanaka no, Lauing absent MOTION PASSED ITEM 10: 4-2-1, Kou no, Burt no, Lauing absent 4. Approval of Minutes from April 1, 2024, and April 8, 2024 Meetings 5. CONSENT: 261 Hamilton Ave: Upgrade Historic Inventory from Category 3 to Category 1 6. Adopt a Resolution Authorizing the City Manager or Their Designee to Execute an Amendment to the Power Purchase Agreement with Ameresco Half Moon Bay LLC for the Purchase of up to 60,000 Megawatt-Hours per Year of Biogas Energy Over a Term of up to 20 Years for a Total Not to Exceed Amount of $147.2 Million; CEQA Status: Not a Project under CEQA Guidelines Section 15378(a) 7. Approval of Construction Contract Number C24190641A with Valhalla Builders, Inc. in the Amount of $460,900 and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that DRAFT ACTION MINUTES Page 3 of 4 Sp. City Council Meeting Draft Action Minutes: 04/22/2024 may Develop During the Project up to a Not-to- Exceed Amount of $46,090 for the Performing Arts Venues Seat Replacement Project at Lucie Stern Community Theatre, Capital Improvement Program Project AC-18000; CEQA Status – Exempt Under CEQA Guidelines Section 15301 8. Approval of Professional Services Contract No. C24190042 With BKF Engineers in a Total Not-to-Exceed Amount for $283,250 for Land Surveying Services for One Year; CEQA – Not a Project. 9. Approval of a Five-Year Technical Assistance Agreement with the United States Geological Survey in an Amount Not-to-Exceed $924,745 for Scientific Monitoring Services at the Regional Water Quality Control Plant Outfall and Horizontal Levee Pilot Project Site (WQ- 22001); CEQA Status- Categorically Exempt Section 15306 10. QUASI-JUDICIAL. 739 Sutter Avenue [22PLN-00201 and 24PLN-00005]: Appeal of the Director's Decision to Approve a Streamlined Housing Development Review Application to Allow Deconstruction of An Existing 8 Unit Residential Rental Development and Construction of 12 Three-Bedroom Condominium Units. The Project Also Includes a Request for Approval of a Vesting Tentative Map for a Condominium Subdivision. Zoning District: RM-20. Environmental Assessment: Exempt from the California Environmental Quality Act per CEQA Guidelines Section 15332. For more information contact the Project Planner at HYPERLINK "mailto:Claire.Raybould@Cityofpaloalto.org" \h Claire.Raybould@Cityofpaloalto.org. Action Items 11. Review and provide input on Concept Plans for Quarry Road Transit Connection to the Palo Alto Transit Center and Adoption of a Resolution of Intention to Undedicate a portion of El Camino Park; CEQA status - statutorily exempt per Pub. Res. Code § 21080(b)(12). MOTION: Council Member Burt moved, seconded by Council Member Lythcott-Haims to adopt a Resolution of Intention to Undedicate a portion of El Camino Park that is necessary for the new transit connection (Attachment E). MOTION PASSED: 5-1-1, Kou no, Lauing absent 12. Addition of 16 properties to the City’s Historic Resources Inventory based on Owner interest. CEQA Status: Pursuant to Public Resources Code Section 21065, the Historic Designation of Properties is not a Project Subject to Environmental Review. MOTION: Council Member Burt moved, seconded by Council Member Veenker to: DRAFT ACTION MINUTES Page 4 of 4 Sp. City Council Meeting Draft Action Minutes: 04/22/2024 1. Adopt the attached record of land use action (Attachment A) to add 16 properties meeting specified criteria to the City’s Historic Resources Inventory, based on expressed owner interest; and, 2. Direct staff to continue outreach to eligible property owners among the properties discussed in this report and to place future additions to the Historic Resources Inventory with expressed owner interest on the Consent Calendar; and, 3. Direct staff to study the possibility of a process for removing the properties as shown as potentially eligible in the parcel reports and return to Council with evaluations on any alternatives. MOTION PASSED: 6-0-1, Lauing absent Adjournment: The meeting was adjourned at 11:22 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.