HomeMy WebLinkAboutStaff Report 2308-19562
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City Council
Staff Report
From: City Manager
Report Type: INFORMATION REPORTS
Lead Department: Public Works
Meeting Date: April 22, 2024
Report #:2308-1956
TITLE
Semiannual Update on the Status of Capital Improvement Program Projects; CEQA Status – Not
a Project
RECOMMENDATION
This report is provided for information only and requires no Council action.
EXECUTIVE SUMMARY
The City Council and Palo Alto community can be proud of the City’s capital improvement
program (CIP). The CIP represents major investments in infrastructure functionality and
sustainability, funded largely through the 2014 Council Infrastructure Plan as well as utility rates
and various other sources. The 2024-2028 five-year CIP totaled $1.2 billion for 209 projects
as reviewed by the Council in its adoption of the FY 2024 Capital Budget. Since July 2016, the
City of Palo Alto has completed 96 individual community-serving projects totaling over $353
million in improvements. A summary of all completed CIP projects is provided at the end of
Attachment A.
The CIP also represents a major effort for much of the City workforce. The following table
summarizes the status of all projects for the six-month period of July to December 2023.
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One Time CIPCapital Improvement Fund Recurring
CIP Pre-Design Design Procurement Construction Completed
Buildings and Facilities 10 3 15 0 7 0
Parks and Open Space 9 2 12 0 2 0
Streets and Sidewalks 8 0 3 0 0 0
Traffic and Transportation 5 1 6 2 2 0
Airport 0 0 3 2 1 0
Electric 9 3 10 0 4 0
Fiber Optics 2 0 2 0 0 0
Gas 4 0 1 0 1 0
Stormwater Management 2 0 3 0 3 0
Water 7 1 1 0 3 0
Wastewater Collection 4 0 0 0 1 0
Wastewater Treatment 1 1 4 0 4 0
Subtotals 61 11 60 4 28 0
Total 164
BACKGROUND
This report provides Council with an update on the status of capital improvement program (CIP)
projects, with detailed and useful information for the Council and public regarding general fund
and enterprise fund projects that appear on Council agendas and will be visible throughout the
community. The report does not include Internal Service Funds projects (Information
Technology and Vehicle).
ANALYSIS
Project Update Organization
The City of Palo Alto has a robust capital improvement program, and many individual projects
are in progress at any given time. The 2024-2028 five-year CIP totaled $1.2 billion for 209
projects as reviewed by the Council as part of the adoption of the FY 2024 Capital Budget. The
attached CIP project tables are intended to provide Council with a quick overview of each
project, including budgetary information, the anticipated completion date, a brief description of
the project scope, the status of the project, and upcoming activities including Council actions.
Also included in the report is a list of all completed projects since the introduction of the
Infrastructure Management System.
Major/Significant Projects Summary
The 2014 Council Infrastructure Plan is a major focus of staff’s capital improvement program
efforts and ties to several 2024 City Council Priorities and related objectives. The following table
details the Total Project Budget and Total Actual Expenses through February 26, 2024, for the
Infrastructure Plan projects.
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Council
Infrastructure
Plan Projects
CIP
Number
Project Update
Total Project
Budget
Total Actual
Expenses*
New Public Safety
Building PE-15001 Construction is underway with completion
expected in spring 2024.$118,137,997 $105,703,406
Bicycle and
Pedestrian
Transportation
Implementation
Plan
PL-04010
This project funds the Bicycle and Pedestrian
Transportation Plan Update, which has
kicked off recently and is slated to take
approximately 18 months to complete. This
project also funds the implementation of
various bicycle and pedestrian projects.
Currently, one of the projects is the
Embarcadero Road Improvements Project
(from Emerson to High Street), which
provides improvements on both the north
and south sides of Embarcadero Rd., from
Emerson to High Street. Improvements
include intersection improvements at
Emerson and Kingsley; landscaping, new
pedestrian level lighting; and bicycle and
pedestrian enhancements. Final Design is
currently being completed, and the project
will be ready to bid for construction in 2024.
$15,293,904 $9,679,699
New Downtown
Parking Garage PE-15007
Council directed staff to look at the feasibility
of partnering with a private entity to develop
new parking using downtown in-lieu parking
fees in conjunction with housing or other
uses, including the use of City surface lots or
privately held parcels. A Request for
Information was issued in December 2022
and staff reviewed proposals and held
interviews in May 2023. Council gave
direction to staff in December 2023 to
advance the project in conjunction with
advancement of affordable housing in the
Downtown area.
$7,488,918 $1,440,311
New California
Avenue Area
Parking Garage
PE-18000 Completed $50,213,486 $49,411,201
Charleston
Arastradero
Corridor Project
PE-13011
Phase 1 & 2 improvements are complete.
Phase 3 construction is underway with
completion expected spring 2024.
$20,788,951 $20,112,144
Fire Station 3
Replacement PE-15003 Completed $10,588,654 $10,588,654
Highway 101
Pedestrian/Bicycle
Overpass Project
PE-11011 Completed $23,718,769 $23,718,769
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Fire Station 4
Replacement PE-18004
Received Architectural Review Board
approval in October. Council approved a
construction management contract in
December 2023 and 90% construction
documents are expected in early 2024.
$15,329,846 $1,003,046
Byxbee Park
Completion PE-18006 On hold pending completion of Baylands
Comprehensive Conservation Plan.$3,699,189 $368,192
Downtown
Automated
Parking Guidance
Systems
PL-15002
Council approved a design build contract in
May 2023. Design for the four garages
started in summer 2023 and construction is
expected to be completed in fall 2024.
$5,197,833 $1,141,499
The last phases of the Charleston/Arastradero Corridor project and the Public Safety Building
project are expected to be completed in spring 2024. Current Infrastructure Plan project
schedules can be found at https://www.infrastructure.cityofpaloalto.org/
Key considerations for the information presented in the project update tables include:
•Project status information is current as of December 2023.
•The individual project tables align with the Capital Improvement Fund categories in the
Fiscal Year 2024-2028 capital budget: Buildings and Facilities, Parks and Open Space,
Streets and Sidewalks, and Traffic and Transportation.
•Enterprise Fund projects follow the order of their respective Fund in the capital budget.
•Department Technology Upgrades and Improvements projects and Cubberley Property
Infrastructure Fund projects are included in the Buildings and Facilities table.
•Additional project information is available in the Fiscal Year 2024-2028 capital budget.
•Each project table is divided into a section for one-time projects and a section for
recurring projects that have ongoing annual funding.
•Budgetary figures include staff oversight costs for projects to which staff costs have
been allocated.
•The table of completed projects, provides a summary of all CIP projects completed since
the Biannual CIP updates to council began in 2016. The data is sorted from most recent
to oldest.
Completed Projects
There were no completed one-time projects in the first half of Fiscal Year 2024 (July through
December 2023).
One-time projects do not include the significant amount of annual work completed
under ongoing recurring projects, such as streets and sidewalks repairs, parking lot
maintenance, roofing replacements, and regular maintenance of Utilities assets.
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One-Time Projects Under Construction
The twenty-eight projects that are currently underway include the following:
Capital Improvement Fund (general fund):
•Boulware Park Improvements (PE-17005)
•Cameron Park Improvements (PG-14002)
•Charleston-Arastradero Corridor Project (PE-13011)
•Churchill Avenue/Alma Street Railroad Crossing Safety Improvements (PL-20000)
•City Facilities Assessment and Record Plan Management System (PE-20002)
•Civic Center Fire Life Safety Upgrades (PE-18016)
•Civic Center Waterproofing Study and Repairs (PE-15020)
•Homekey Facilities (PE-24005)
•JMZ Renovation (AC-18001)
•New Public Safety Building (PE-15001)
•Roth Building Rehabilitation Phase 1 (PF-23001)
Airport Fund
•Airport Layout Plan (AP-21000)
Electric Fund
•Inter Substation Line Protection Relay (EL-17005)
•Foothills Rebuild Fire Mitigation (EL-21001)
•Smart Grid Technology Installation (EL-11014)
•Substation Physical Security (EL-16003)
Gas Fund
•Gas Main Replacement Project 24 (GS-14003)
Stormwater Management Fund
•East Meadow Drive System Upgrades (SD-22000)
•East Meadow Circle Connection to Adobe Creek Pump Station (SD-26000)
•Trash Capture Device Installation (SD-22002)
Wastewater Collection Fund
•Wastewater Collection System Rehabilitation Augmentation Project 31 (WC-19001)
Wastewater Treatment Fund
•Joint Intercepting Sewer Rehabilitation (Phase 1) (WQ-24000)
•Plant Master Plan (WQ-10001)
•Primary Sedimentation Tank Rehabilitation (WQ-14003)
•Secondary Treatment Upgrades (WQ-19001)
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Water Fund
•Water Main Replacement Project 29(WS-15002)
•Water Regulation Station Improvements (WS-07000)
•Water Tank Seismic System Upgrades (WS-09000)
As described above for completed projects, the list of projects under construction does not
include work currently being conducted under recurring CIP projects.
Below are some photos of projects under construction:
New Public Safety Building (PE-15001)
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Public Safety Building Update
The Public Safety Building project made significant progress in the first half of Fiscal Year 2024.
Exterior brick, tile, and plaster are almost completed. Permanent power to the building
switchgear was completed in September 2023. The communications monopole was installed in
October 2023. The roofing was completed. The Tier 4 emergency generator has been installed.
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Utility tie-ins have been completed. Sitework is in progress on Park Boulevard, Birch Street,
Jacaranda Lane, and Sherman Avenue. Interior build out and mechanical, electrical, and
plumbing systems are almost complete. Painting and interior finishes installation have begun.
The photovoltaic panel system has been completed. The photovoltaic panel system serving the
PSB is located on the roof of the 350 Sherman Avenue Garage. As of December 2023,
construction is 94% complete and 82% of the project’s construction contingency has been used.
Staff continues to coordinate with the City Auditor, Baker Tilly, on the Public Safety Building
Construction Audit by providing project documents on a monthly basis. Additionally, a cross-
departmental staff team is meeting monthly to review and coordinate construction of the
Public Safety Building and other projects in the California Avenue area, with a goal of
communicating and mitigating the impacts.
Capital Improvements of Note Implemented by Other Agencies
El Camino Real:
El Camino Real (State Highway 82) is maintained by Caltrans. Pavement Condition Index scores
for El Camino Real are significantly lower than the average for Palo Alto streets. Staff has been
communicating with Caltrans about the upcoming plans to repave El Camino Real from the
Mountain View to Menlo Park borders. Currently, this work is planned to start in late 2024.
Related work to address ADA updates/shoulder and sidewalk work at different points along El
Camino Real is underway with temporary parking and shoulder closures in effect.
Caltrain Electrification:
Caltrain is on schedule to provide all-electric train service between San Jose Diridon and San
Francisco stations in fall 2024. All foundations, poles, and wires have been installed along the
51-mile corridor and crews are currently testing the infrastructure and trains. Six of the eventual
23 trainsets are currently on Caltrain property, three of which have completed a thousand miles
of testing along the Caltrain corridor. The entirety of the new fleet must meet all safety and
quality standards prior to the launch of electrified service in Fall 2024. Testing of the trains in
the Palo Alto city limits is expected to begin in March 2024. Caltrain work continues requiring
partial lane closures of Alma Street to vehicle, bicycle, and pedestrian traffic. The temporary
lane closures are required due to trenching and construction equipment and crews entering and
exiting the Caltrain right-of-way along Alma Street.
FISCAL/RESOURCE IMPACT
Funding for the projects discussed in this report was appropriated in the Fiscal Year 2024
Adopted Capital Budget and reviewed for the 2024-2028 Five-Year CIP.
STAKEHOLDER ENGAGEMENT
This report was coordinated with internal City staff in the Administrative Services, Community
Services, Office of Transportation, Public Works, and Utilities Departments. Stakeholder
engagement is conducted separately for each project.
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ENVIRONMENTAL REVIEW
This report is exempt from the California Environmental Quality Act (CEQA) as it is an
informational report to Council. CEQA compliance is reviewed separately for each capital
project.
ATTACHMENTS
Attachment A: CIP Project Status Updates and Completed Projects List
APPROVED BY:
Brad Eggleston, Director Public Works/City Engineer
Buildings and Facilities Projects
Parks and Open Space Projects
Streets and Sidewalks Projects
Traffic and Transportation Projects
Enterprise Fund CIP Projects
Airport Projects
Electric Projects
Fiber Optics Projects
Gas Projects
Stormwater Management Projects
Wastewater Collection Projects
Wastewater Treatment Projects
Water Projects
List of Completed Projects
ATTACHMENT A
Semiannual Update on the Status of Capital Improvement Program Projects
(This page is a summary outline of Attachment A)
Capital Improvement Fund CIP Projects
Buildings and Facilities Projects Status as of December 2023
Buildings and Facilities Projects – Page 1 of 11
One‐Time Projects
Animal Shelter
Renovation
(PE‐19002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$2,920,943 $5,981,221 Public Works Design TBD
Project Status: This project installs interim facility improvements to the Animal Shelter that accompany the
agreement for operation of the shelter by Pets In Need approved by City Council in November 2018. The medical
area upgrades and the modular office building are complete. The new kennel addition has been submitted for
building permit. Project was placed on hold following receipt of Pets In Need's letter providing one‐year
notification of termination of the agreement between Pets In Need and the City. Public Works and Community
Service Department staff are reviewing the project while negotiations continue on a new agreement. Project
completion is undetermined because the project definition is dependent on the approval of a new agreement
between the City and Pets In Need.
Baylands Boardwalk
Piling Repair
(PE‐24000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $276,461 Public Works Design Winter 2025
Project Status: This project provides funding for the identification and implementation of a long‐term solution to
damage caused by aquatic borers to The Lucy Evans Baylands Interpretive Center’s boardwalk. The project
permitting and design are in progress. The piling repair project requires permits from the San Francisco Bay
Regional Water Quality Control Board, Bay Conservation and Development Commission, United States Fish and
Wildlife Services, and United States Army Corps of Engineers. Due to the biological restrictions, project
construction will occur outside of the Ridgeway’s rail nesting season between September 1, 2024 and January 31,
2025
City Facilities
Assessment and
Record Plan
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$177,071 $333,134 Public Works Construction Summer 2024
Project Status: The Kitchell Report in 2008 summarized the last City‐wide facility condition assessment. A new
facility condition assessment is warranted per the City’s APWA reaccreditation requirements. All City facilities will
Buildings and Facilities Projects Status as of December 2023
Buildings and Facilities Projects – Page 2 of 11
Management
System
(PE‐20002)
be assessed to bring current the “catch‐up” and “keep up” costs. In addition, an electrification assessment will be
included to help the City reach its sustainability goals for 2030. Council awarded the contract in April 2022. All City
facilities have been assessed for the Condition and Electrification assessments. The data is currently being
evaluated in the new Capital Predictor software to generate reports detailing the current “catch‐up” and “keep
up” costs, while staff continues to evaluate the draft reports. A detailed list of buildings for electrification is being
analyzed to determine prioritization for replacements. An Electronic Records Management System will be
implemented through TE‐13004. This project will compile all sources of building documents into a singular
repository. The cooperative agreement for this project will begin in spring 2024.
City Hall Space
Planning
(PE‐19000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$45,701 $650,907 Public Works Design Summer 2025
Project Status: This project involves space planning to determine future workgroup space needs and programming
for the City Hall office building focused primarily on the areas that will be vacated once the new Public Safety
Building is complete and occupied. The project will include preliminary design of the space following the initial
feasibility phase. A Request for Proposals (RFP) is being drafted and is expected to be released in summer 2024.
Civic Center
Electrical Upgrade
& EV Charger
Installation
(PE‐17010)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$554,045 $2,141,929 Public Works Design Spring 2025
Project Status: This project installed EV chargers in existing downtown garages and will replace the aging Civic
Center electrical switchgear and motor control centers. EV charger construction at the Civic Center, Bryant Street
garage and Webster Street garage was completed in December 2021. A contract was awarded in June 2021 for
the design of the Civic Center switchgear replacement and is currently at the 90 percent design stage. Lead times
on switch gear are now taking 12 months, so the project completion date has been extended. The structural
analysis design of the switchgear area and its permit set will be completed in January 2024.
Buildings and Facilities Projects Status as of December 2023
Buildings and Facilities Projects – Page 3 of 11
Civic Center Fire
Life Safety
Upgrades
(PE‐18016)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$478,938 $1,031,443 Public Works Construction Spring 2024
Project Status: This project will assess, update, and replace the Civic Center fire alarm system. The fire life safety
system is approaching the end of its useful life. The fire alarm panel and associated equipment need an upgrade
to meet current code requirements. The award of a design‐build contract was approved by Council in June 2021.
Construction in the main tower areas is nearly complete. The ground floor and the garage levels are yet to be
completed. The project completion date has been extended to April 30, 2024.
Civic Center
Waterproofing
Study and Repairs
(PE‐15020)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$769,908 $1,153,021 Public Works Construction Summer 2025
Project Status: This project includes a condition assessment of the Civic Center plaza deck structural system. In
2016, RDH Building Science, Inc. determined that the expansion joint on the plaza could be repaired and that
replacing the waterproof coatings on the inside of the plaza perimeter planter boxes was needed. Repair of the
waterproofing joint in front of City Hall was completed in winter 2023. Staff will start procurement for a design
contract in summer 2024 focused on the repair of the perimeter planter boxes.
Cubberley Gym
HVAC Replacement
(CB‐24000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $809,297 Public Works Design Fall 2024
Project Status: The existing heating system in Cubberley Gyms A & B is original to the building, which was
constructed in the mid‐1950s. The system is currently not functioning because multiple leaks have developed in
the steel hot water piping, which is in the walls and under the floor. These leaks contributed (in addition to a
domestic water main supply leak) to significant water damage in the walls, floors, and crawl spaces of the gyms.
Asbestos and mold were remediated from the under‐floor crawl space. All the old heating units and piping were
removed from the ceilings in both gyms. The next step is to hire a consultant to create design drawings for a new
heating system. Due to staff workload constraints, design will begin in early FY 2025.
Buildings and Facilities Projects Status as of December 2023
Buildings and Facilities Projects – Page 4 of 11
Electrification of
City Facilities
(PE‐24001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$ $1,017,599 Public Works Pre‐Design Fall 2030
Project Status: This project will evaluate feasibility, prepare designs, and implement construction for the
electrification of fossil fuel consuming building systems in coordination with the Building Systems Improvements
project (PF‐01003). The City Facility Electrification assessment report will act as a workplan to implement the
electrification of City facilities.
Fire Station 4
Replacement
(PE‐18004)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$683,253 $15,329,842 Public Works Design Winter 2026
Project Status: This project will replace Fire Station #4 at the corner of Middlefield Road and East Meadow Drive.
The design consultant has completed design development and received Planning approval for the project in
November 2023. A construction management contract was awarded in December 2023. Architect will submit for
building permit review in spring 2024.
Fire Training Facility
Replacement
(FD‐24000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $55,293 Fire Department Pre‐Design Summer 2026
Project Status: This project will identify an appropriate site and construct a new fire training facility in Palo Alto.
This will be the first City‐owned and City‐maintained permanent fire training facility, and it will allow training to
be conducted within City limits and therefore reduce the downtime associated with the need for staff to travel for
training and when responding to calls.
Homekey Facilities
(PE‐24005)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $4,500,000 Public Works Construction Spring 2025
Project Status: This project involves relocating the City of Palo Alto (City) GreenWaste facility from its current site
on one portion of 1237 San Antonio Road to the rear portion of the same site as a result of adding the Homekey
Palo Alto interim housing. Homekey Palo Alto will be operated by LifeMoves who will provide intensive,
Buildings and Facilities Projects Status as of December 2023
Buildings and Facilities Projects – Page 5 of 11
customized case management for clients including counseling, employment and housing search services with the
goal of paving a dignified path to self‐sufficiency. Construction began in October 2023.
JMZ Renovation
(AC‐18001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$3,618,438 $4,966,603 Community Services Construction Spring 2024
Project Status: This project provides for the temporary relocation of the Junior Museum and Zoo and the
construction of a new facility and exhibits. The California Dinosaur Garden exhibit, which is partially funded
by a reimbursable federal grant, was opened with a special ribbon cutting ceremony in October 2023. Funds
associated with the grant are expended against the project until reimbursements are made. All work is
expected to be completed in FY 2024.
Library Automated
Material Handling
LB‐21000
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$166,947 $1,085,100 Library Design Spring 2024
Project Status: This project is to provide the design and construction of three new Automated Material Handling
(AMH) Systems for the College Terrace, Children’s, and Downtown Libraries. Due to space constraints and limited
functionality, only the Children’s Library installation will be proceeding. AMH systems efficiently sort returned
library materials based on the Radio Frequency Identification Devices (RFID) on the materials. Project design is
complete, and construction is waiting on permit issuance. Construction is estimated to start in May 2024.
Lucie Stern
Community Theater
Mechanical
Equipment
Replacement
(PE‐24002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $2,756,854 Public Works Pre‐Design Fall 2026
Project Status: This project will upgrade and replace the Heating Ventilation and Air Conditioning (HVAC) system
at the Lucie Stern Community Theatre. As a first step, the project will include a detailed feasibility study to
determine if natural gas‐powered equipment in the facility can be electrified.
Buildings and Facilities Projects Status as of December 2023
Buildings and Facilities Projects – Page 6 of 11
Lucie Stern
Community Theater
Fire Curtain
(AC‐24001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $221,169 Community Services Design Fall 2024
Project Status: This project will replace the fire curtain and its associated rigging at the Lucie Stern Community
Theatre.
Lucie Stern
Community Theater
Stage
Rigging System
Refurbishment
(AC‐24000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $116,113 Community Services Design Summer 2024
Project Status: This project will refurbish the most heavily used components of the stage rigging system at the
Lucie Stern Community Theatre. The scope of work is currently under review by the department.
Lucie Stern
Community Theater
Theatrical
and House Lighting
System
Replacement
(PE‐24003)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $372,252 Public Works Design Fall 2024
Project Status: This project will upgrade and replace lighting systems at the Lucie Stern Community Theatre for
back‐stage work areas, the performance stage, and audience areas. The project team is in the process
of contracting with a consultant to prepare biding documents for a design‐build procurement.
Mitchell Park
Library Repair
(PE‐24006)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $250,000 Public Works Design Summer 2024
Project Status: This project will design and repair the damage caused by a vehicular accident in January 2023. A
vehicle ran into the north wall of the Mitchell Park Library near the center of the building. The car impacted an
area of the stone cladding on cold‐formed steel studs, causing the cladding to fall from the wall and the wall to
bulge into the building’s interior. Architectural and structural survey and reports were completed. The stone
cladding wall will require replacement, but the structural steel frame was not damaged. A consultant will provide
a proposal to replace the stone cladding wall.
Buildings and Facilities Projects Status as of December 2023
Buildings and Facilities Projects – Page 7 of 11
Municipal Service
Center Lighting,
Mechanical, and
Electrical
Improvements
(PF‐16006)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$1,149,073 $8,786,825 Public Works Design Fall 2024
Project Status: This project replaces original mechanical, electrical, and lighting systems installed in 1966. It also
includes design and construction for office renovations for the Zero Waste group. The design is 100% complete
and corrections will be submitted to Building Department in January 2024.
New Downtown
Parking Garage
(PE‐15007)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$1,440,311 $7,488,904 Public Works Design TBD
Project Status: This project was intended to provide a new parking structure in the University Avenue commercial
area at existing Parking Lot D at the corner of Hamilton Avenue and Waverley Street. As part of the FY 2021 budget
strategy, all Capital Improvement Fund funding has been removed and only the downtown parking in‐lieu fee
funding remains for this project. In December 2021, Council directed staff to look at the feasibility of partnering
with a private entity to develop new parking using downtown in‐lieu parking fees in conjunction with housing or
other uses, including the use of City surface lots or privately held parcels. A Request for Information was issued in
December 2022 and staff reviewed proposals and held interviews in May 2023. Council gave direction to staff in
December 2023 to advance the project in conjunction with advancement of affordable housing in the Downtown
area.
New Public Safety
Building
(PE‐15001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$105,703,406 $ 118,137,971 Public Works Construction Summer 2024
Project Status: This project will provide a new, modern Public Safety Building (PSB) that will meet essential services
standards and the current and future needs of the public safety departments. The PSB and new garage in the
California Avenue business district are now an integrated project and both are part of the 2014 Council
Infrastructure Plan. Construction on the PSB started in March 2021 and will continue into summer 2024. Exterior
brick, tile, and plaster are almost completed. Permanent power was completed in September 2023. The
communications monopole was installed in October 2023.The roofing was completed. The Tier 4 emergency
Buildings and Facilities Projects Status as of December 2023
Buildings and Facilities Projects – Page 8 of 11
generator has been installed. Utility tie‐ins have been completed. Sitework is in progress on Park Boulevard, Birch
Street, Jacaranda Lane, and Sherman Avenue. Interior build out and mechanical, electrical, and plumbing systems
are almost complete. Painting and interior finishes installation have begun. The radio antenna contract was
awarded in March 2023. Contracts for communication systems, furniture, fixtures, and equipment were awarded
in June 2023. The photovoltaic panel system has been completed. The photovoltaic panel system serving the PSB
is located on the roof of the 350 Sherman Avenue Garage.
Performing Arts
Venues Seat
Replacement
(AC‐18000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$438,343 $1,247,566 Community Services Design Summer 2024
Project Status: This project will replace all the seats in the Community and Children’s Theatres. Staff hired a
consultant to design the seat replacements and ADA upgrades for the Children’s Theater’s portion of the project.
Additional funding was added for FY 2023 to address the Community Theater portion. The Children’s Theater
seats replacement was completed in November 2022. A contract for the design of the Community Theater was
issued in June 2023. Construction is scheduled to take place during summer 2024. Plans have been submitted for
plan check and permit approval.
Rinconada Pool
Family Changing
Room
(PE‐24004)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $1,544,303 Public Works Design Spring 2025
Project Status: The project will construct a gender‐neutral restroom and family changing facility that is compliant
with the Americans With Disabilities Act (ADA) at the Rinconada Pool. The facility will include two separate rooms,
each consisting of a toilet, sink, shower, and child/adult changing station. The facility will provide community
members who have special needs, and individuals who require privacy, an accessible space for changing and
personal hygiene. A design contract is currently being prepared.
Buildings and Facilities Projects Status as of December 2023
Buildings and Facilities Projects – Page 9 of 11
Roth Building
Rehabilitation
Phase 1
(PF‐23001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$7,797 $11,848,825 Public Works Construction Fall 2024
Project Status: This project provides funding for Phase 1 of the rehabilitation and build‐out of the Roth Building
facility. Phase I will make the building suitable for occupancy, also known as a “warm shell.” Phase II of the
rehabilitation includes the interior build‐out of the museum and exhibits, readying the facility to welcome visitors,
and will be funded by the Palo Alto History Museum (PAHM). A Tenant Work Letter was approved by Council in
April 2023 and construction is underway including underground utilities, roof, demolition, and abatement.
Recurring Projects
Americans With
Disabilities Act
Compliance
(PF‐93009)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$1,342 $884,677 Public Works N/A Recurring
Project Status: This project provides accessibility upgrades to City facilities and equipment. It includes continued
funding for improvements such as path of travel, restrooms, drinking fountains, and counters. An updated ADA
Transition Plan was adopted by Council in June 2021. Staff is waiting to solicit for new software that will allow staff
to identify and log new barriers, track grievances from the public, and update the ADA Transition Plan Report.
Building Systems
Improvements
(PF‐01003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$735,097 $932,317 Public Works N/A Recurring
Project Status: This project provides electrical, mechanical, plumbing, structural, and security upgrades for City
facilities.
City Facility
Parking Lot
Maintenance
(PE‐09003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$28,800 $385,941 Public Works N/A Recurring
Project Status: This project repairs, resurfaces, or reconstructs parking lots and walkways at various City facilities,
including restriping and signage. Work for this project will be included in the FY 2024 Overlay Project, which is
Buildings and Facilities Projects Status as of December 2023
Buildings and Facilities Projects – Page 10 of 11
anticipated to be awarded in March. The work includes resurfacing of Hopkins and Newell Tennis Courts Parking
Lot and Foothills Nature Preserve Water Tower Lots 1 & 2.
Cubberley Repairs
(CB‐17001)
Prior Years Actuals Current Year Budget Implementing Department Project Phase Project Completion
$7,302 $201,107 Public Works N/A Recurring
Project Status: This project is for general maintenance needs of the Cubberley campus. The project to remediate
the asbestos and mold in the crawl space of Gyms A & B was completed at the end of November 2023.. . The
project to remediate the lead base paint and then paint the ceilings and walls is underway and will be done by the
end of January 2024.
Cubberley Roof
Replacements
(CB‐16002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$553,008 $2,835,922 Public Works N/A Recurring
Project Status: This project replaces existing roofs at Cubberley Community Center. Currently in design and pre
bid stage are the Cubberley Pavilion Flat Roof, T1 & T2 Wings, & U‐Wing roofs scheduled for replacement in the
second half of FY 2024.
Electric Charger
Infrastructure
Installation
(PF‐23000)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$0 $307,519 Public Works N/A Recurring
Project Status: This project designs and installs electric vehicle chargers at various City facilities. The primary use
of the electric vehicle chargers will be for City fleet vehicles. The design to install six new chargers on Level C of the
City Hall parking garage is underway. A new charger was installed next to the Cubberley Wing‐V. Two new chargers
were installed at MSC‐B.
Facility Interior
Finishes
Replacement
(PF‐02022)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$5,172 $735,167 Public Works N/A Recurring
Project Status: This project improves the interior finishes of City facilities, including flooring, walls, cabinets, paint,
lighting, ceiling tiles, soundproofing, and fixed office furniture, doors, windows, and associated fire/life safety,
Buildings and Facilities Projects Status as of December 2023
Buildings and Facilities Projects – Page 11 of 11
mechanical, electrical and plumbing code compliance requirements. Design of modifications to the Revenue
Collections office area on Level G has restarted and is anticipated to be in construction in spring 2024. New carpet
is being selected for the Children’s Library.
Police Video
Recording Systems
Replacement
(PD‐20000)
Prior Years Actuals Current Year Budget Implementing Department Project Phase Project Completion
$106,395 $132,700 Police Department N/A Recurring
Project Status: This project maintains the Palo Alto Police Department video recording systems used to record
events in the field with up to five in‐car cameras as well as body‐worn cameras (BWC). In‐car units were added to
new vehicles as they came into service in FY 2023. An RFP will be issued in summer 2024 for a solution that has
mobile video for vehicles, body‐worn cameras, and interview room systems. The program will seek to include all
detention facilities in the Public Safety Building which is expected to come online in summer 2024. The Purchasing
Department received six RFP submissions. The Police Department will conduct vendor demonstrations from the
top three vendors in January 2024.
Roofing
Replacement
(PF‐00006)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$288,268 $2,022,410 Public Works N/A Recurring
Project Status: This project replaces existing roofs at City facilities that have outlived their useful lifespans. The
Animal Shelter roof recoating has been delayed due to roof modifications required for the proposed kennel
remodel. Staff is working on the design for the Peers Park Field House roof replacement.
The Lucie Stern Community Center reroofing project is complete.
University Avenue
Parking
Improvements
(PF‐14003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$31,299 $149,318 Public Works N/A Recurring
Project Status: This project maintains parking lots and parking structures within the University Avenue Downtown
Business Parking District.
Parks and Open Space Projects Status as of December 2023
Parks and Open Space Projects – Page 1 of 8
One‐Time Projects
Baylands
Comprehensive
Conservation
Plan
(PG‐17000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$386,401 434,059 Community Services Design Spring 2025
Project Status: This project provides funding for a conservation plan that will examine the native vegetation, wildlife
habitat resources, and wildlife‐appropriate public access for the entire Baylands, including Byxbee Park. This plan will
provide needed information on best areas to maintain wildlife habitat and appropriate areas to develop trails or other
recreation amenities; provide a design overlay for appropriate types and locations of public art in the Baylands; and
design an interpretive messaging throughout the Baylands. The plan seeks to optimize opportunities for low impact
recreation ensuring that these are compatible with the Baylands Master Plan direction for a passive park and nature
preserve. The Conservation Plan will also provide input to the Byxbee Park Completion project.
Baylands
Nature Preserve
Entrance Gate
(OS‐24000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $132,701 Community Services Design Summer 2024
Project Status: This project will install a new automated gate at the Baylands Nature Preserve main entrance. The
existing gate is manually opened and closed by staff each day for public access. The scope of work includes an electrical
transformer, trenching, wiring, and gate automation equipment. The design work encompasses sourcing for
appropriate equipment and an electrical feed in the open space area.
Boulware Park
Improvements
(PE‐17005)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$823,665 $6,261,627 Public Works Construction Fall 2024
Project Status: This park renovation project was initially planned in FY 2018 but was postponed due to project priorities
and potential purchase of the adjacent AT&T lot located at 3350 Birch Street. In fall 2019, the lot was purchased by
the City. In response to the purchase, the City utilized the funding for the initial renovation project for preliminary
design and outreach for both the existing park and the newly purchased park land. A Park Improvement Ordinance for
the improvements was adopted by the City Council in October 2021. A construction contract was awarded in June
2023 and the project construction began in August 2023 and is anticipated to be completed by fall 2024.
Parks and Open Space Projects Status as of December 2023
Parks and Open Space Projects – Page 2 of 8
Byxbee Park
Completion
(PE‐18006)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$368,192 $3,699,189 Public Works Pre‐Design Summer 2026
Project Status: This project allows for the remaining improvements to Byxbee Park that follow the completion of the
landfill capping work. The Baylands Comprehensive Conservation Plan (BCCP), which is currently undergoing CEQA
analysis, will include recommendations on the scope of the Byxbee Park project. The BCCP and the conceptual plan for
Byxbee Park need additional outreach and review. The project has been moved to FY 2025 due to staffing constraints
and pending the Baylands Comprehensive Conservation Plan.
Cameron Park
Improvements
(PG‐14002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$165,670 $538,898 Community Services Construction Summer 2024
Project Status: This project upgrades and renovates safety and accessibility features at Cameron Park with a primary
focus on the park playground. A park improvement ordinance was approved by Council in February 2021. Bids were
opened in June 2023. The construction contract was awarded by Council in September 2023 with anticipated
completion in summer 2024.
Cubberley Field
Restroom
(CB‐17002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$347,845 $1,398,526 Public Works Design Summer 2024
Project Status: This project will install a new restroom in the sports field area of the Cubberley Community Center.
Design for the project started in fall 2018 along with public outreach. Staff assessed the feasibility of on‐site utilities
connection and reviewed design and specifications of a prefabricated restroom building to incorporate in the final
design for ARB review. Staff conducted outreach meetings and coordination for the potential location of the proposed
restroom. In June 2023, Council approved a purchase order with the Public Restroom Company for a four‐stall
prefabricated restroom building. The Public Restroom Company is the process of obtaining the state of California
approval of the building design. The project design, bid package, and a building permit will be completed by early 2024.
The project is anticipated to go out to bid in spring 2024 for site preparation and for restroom installation in summer
2024.
Parks and Open Space Projects Status as of December 2023
Parks and Open Space Projects – Page 3 of 8
El Camino Park
Turf
Replacement
(PG‐24000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $931,121 Community Services Design Spring 2024
Project Status: The project will replace the synthetic turf at the El Camino Park playing field. Staff is currently working
with a design consultant for preparation of bid documents.
Foothills Nature
Preserve
Boronda Lake
Dock
Replacement
(OS‐18000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $255,427 Public Works Design Fall 2024
Project Status: This project replaces an aged and deteriorating Boronda Lake Dock located in the Foothills Nature
Preserve. Design for a similar replacement dock is anticipated to be completed in spring 2024 with construction in
fall 2024 after bird nesting season.
Foothills Nature
Preserve Dam
Seepage
Investigation
and Repairs
(PE‐20000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$24,779 $88,591 Public Works Pre‐design Spring 2024
Project Status: This project will study a location of historic seepage from the Foothills Nature Preserve Dam at the
sharp bend in the road on the face of the dam. The seepage is very minor, but it appears to be slowly worsening. The
source of the seepage is suspected to be the trench backfill around the pipe that returns shallow groundwater to
Boronda Lake. This project will locate and investigate the pipe and trench backfill material. Staff continues to monitor
and investigate the seepage per the Department of Water Resources inspections and recommendations. Staff
completed camera inspections of the underdrain pipes to identify potential obstructions and leakage issues. Depending
on the ongoing investigation, an engineered solution may be required.
Foothills Nature
Preserve
Improvements
(PE‐21000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$698,223 $3,632,918 Public Works Design Summer 2026
Project Status: This project will repair the bridge to Sunfish Island and complete design and permitting to replace the
footbridge in Los Trancos Valley, replace the grade control structures along Buckeye Creek, provide new split rail
fencing to protect sensitive areas, new pedestrian pathways to keep park visitors safe while walking along the park
Parks and Open Space Projects Status as of December 2023
Parks and Open Space Projects – Page 4 of 8
road, and improvements to some of the existing parking areas to make them safer and more efficient. Staff completed
a concept plan design and initiated the minor Architectural Review Board process. Staff is proceeding with an RFP to
hire a consultant for the detailed design and bid package preparation. Additionally, a design for the repair of Sunfish
Island bridge has been completed with repair work slated for spring 2024.
Golf Course Net
and Artificial
Turf
Replacement
(PG‐18000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $932,167 Community Services Design Summer 2025
Project Status: This project will remove and replace the golf course driving range netting and synthetic turf. This project
is being delayed as additional ball retention needs are being assessed throughout the golf course and development of
a potential long term partnership with the First Tee of Silicon Valley for driving range and practice facility improvements
is under consideration along with changes to the layout of the driving range.
Golf
Reconfiguration
and Baylands
Athletic Center
Improvements
(PG‐13003)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$14,026,970 $14,584,775 Public Works Design Winter 2029
Project Status: This project provides funding for the renovation of the Municipal Golf Course in accordance with the
Council approved conceptual plan. The project includes less turf, raising the elevation of the course with imported soil,
replacement of the irrigation and drainage systems and space for athletic fields. The project will also fund five years of
required environmental monitoring of the golf course and staff are in communication with State regulatory agencies
to comply with the requirement.
Peers Park
Improvements
(PG‐14001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $293,050 Community Services Design Summer 2025
Project Status: This project will upgrade and renovate the irrigation system and turf at Peers Park. The project will also
repair playground surfacing, replace dog park surfacing, and upgrade drinking fountains.
Parks and Open Space Projects Status as of December 2023
Parks and Open Space Projects – Page 5 of 8
Ramos Park
Improvements
(PG‐14000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$256,586 $935,037 Community Services Design Summer 2025
Project Status: This project includes safety and accessibility improvements at Ramos Park. The work includes replacing
the existing park playground, benches, drinking fountains, and resurfacing the basketball court playing surface. This
project was previously bid but did not move forward at that time. The Ramos Park project will now be bundled with
Robles Park Improvements and is anticipated for bid solicitation in spring 2024.
Rinconada Park
Improvements
(PE‐08001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$5,010,174 $9,979,716 Public Works Design Spring 2024
Project Status: This project provides upgrades to safety, site amenities, playground facilities, a new restroom, irrigation,
drainage, and ADA accessibility improvements at Rinconada Park. These improvements were identified in the
Rinconada Long Range Plan (LRP). Phase 1 park improvements to the western half of the park were completed in spring
2022. A new restroom that was removed from the Phase 1 park improvements in FY 2022 is currently in design. In April
2023, Council approved a purchase order with the Public Restroom Company for a two‐stall prefabricated restroom
building. Staff completed design and obtained a building permit for site work and restroom. The restroom fabrication
is in progress and installation is anticipated in FY 2024. On December 18, 2023, Council awarded a construction contract
for restroom site work. According to the LRP, future improvement phases will include improvements to the eastern
half of the park by FY 2028 including pathway improvements, ADA upgrades, planting, irrigation, lighting, and site
furnishings.
Robles Park
Improvements
(PE‐18015)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$46,570 $507,817 Public Works Design Summer 2025
Project Status: This project will replace play equipment and resurface two children’s playground areas; repair a and
replace perimeter fencing, pathways and other site amenities. A community meeting was held in September 2023 with
an additional community meeting anticipated for 2024. Construction work is anticipated to occur in summer 2024.
Parks and Open Space Projects Status as of December 2023
Parks and Open Space Projects – Page 6 of 8
Recurring Projects
Art in Public
Spaces
(AC‐86017)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$246,702 $1,704,337 Community Services N/A Recurring
Project Status: This project provides the ongoing temporary and permanent artworks throughout the City. The FY
2024 budget supported seven installations for the Code: ART festival downtown and three new murals in the
California Avenue district. Projects in process include the ongoing King Artist‐in‐Residence including temporary
artwork for King Plaza, artwork for Boulware Park, permanent artworks at the Public Safety Building, artwork at Fire
Station 4, and implementation of the California Avenue Public Art Plan.
Athletic Courts
Resurfacing
(PG‐06001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$88,701 $525,348 Community Services N/A Recurring
Project Status: This project repairs and resurfaces athletic courts in various Palo Alto parks. The resurfacing of the
Johnson Park basketball court was completed in February 2023. Staff is currently working with a design consultant
for preparation of bid documents for the reconfiguration and resurfacing of the Greer Park basketball courts.
Benches, Signage,
Walkways,
Perimeter
Landscaping
(PG‐06003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$150,643 $440,938 Community Services N/A Recurring
Project Status: This project restores and replaces existing benches, signage, fencing, walkways, and landscaping at
various City facilities. The Lytton Plaza fountain improvement project was completed in fall 2023. A consultant
completed parking analysis for the Greer Park Skatepark in December 2023. A design consultant was hired to prepare
park directory signage for Mitchell Park with an estimated completion of winter 2024.
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$31,256 $1325,671 Community Services N/A Recurring
Parks and Open Space Projects Status as of December 2023
Parks and Open Space Projects – Page 7 of 8
Dog Park
Installation and
Renovation
(PG‐18001)
Project Status: This project enables construction of dog parks at various City parks and facilities for constructing
new or renovating existing dog parks. A new dog park will be added with the Boulware Park expansion project for
which construction started in summer 2023. Council approved a Park Improvement Ordinance in September 2022
for expansion of the Mitchell Park Dog Park. The solicitation of construction bids is anticipated in winter 2024.
Off‐Road Pathway
Resurfacing and
Repair
(OS‐09001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$2,742 $267,876 Public Works N/A Recurring
Project Status: This project resurfaces failing and broken pathways within the City. Pathways are chosen based on
inspections and resident requests. This project included discussion of the conceptual repair design and permitting
approach with the relevant regulatory agencies that would allow for repairs to the existing Baylands Boardwalk
pilings. A permitting strategy was determined to proceed with the repairs.
Open Space Lakes
and Pond
Maintenance
(OS‐00002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$35,931 $91,855 Community Services N/A Recurring
Project Status: This project rehabilitates lakes and ponds in open space nature preserves to protect wildlife habitat
and recreational safety and to meet State Division of Safety of Dams requirements. Year three of a three‐year
maintenance contract is in place for removal of aquatic vegetation in Boronda Lake. The biannual vegetation removal
from the lake was completed in fall 2023.
Open Space Trails
and Amenities
(OS‐00001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$311,663 $276,462 Community Services N/A Recurring
Project Status: This project restores unpaved trails, fences, picnic areas, and campgrounds at Foothills, Baylands,
and Pearson‐Arastradero Nature Preserves. Work performed in summer 2023 work included the grading of dirt fire
roads and repair to drainage systems.
Parks and Open Space Projects Status as of December 2023
Parks and Open Space Projects – Page 8 of 8
Parks and Open
Space Emergency
Repairs
(PG‐09002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$367,541 $367,187 Community Services N/A Recurring
Project Status: This project replaces or repairs playgrounds, play yard surfaces, wooden structures, park amenities,
and play equipment in the event of storms, fire, vandalism, or structural failure. In fall 2023, the Mitchell Park net
climber was repaired with a replacement net.
Park Restroom
Installation
(PG‐19000)
Prior Years Actuals Current Year Budget Implementing Department Project Phase Project Completion
$6143,533 $893,846 Community Services N/A Recurring
Project Status: This project installs new restrooms at City parks that currently do not have restroom facilities. The
restrooms may be prefabricated. City Council approved a Park Improvement Ordinance for Ramos Park. In April
2023, Council approved a purchase order with the Public Restroom Company for a two‐stall prefabricated restroom
building. Staff completed design and obtained a building permit for site work and restroom. The restroom fabrication
is in progress and installation is anticipated in FY 2024. On December 18, 2023, Council awarded a construction
contract for restroom site work.
Streets and Sidewalks Projects Status as of December 2023
Streets and Sidewalks Projects – Page 1 of 4
One‐Time Projects
California Avenue
District Gateway
Signs
(PE‐17004)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$26,943 $150,321 Public Works Design Summer 2025
Project Status: This project includes the design and replacement of two existing gateway signs for the California
Avenue business district. Initial public outreach was completed in winter 2021. The California Avenue District
Gateway Signs project is in the next phase of improvements following the California Avenue Streetscape update and
near term improvements.
Newell Road
San
Francisquito
Creek Bridge
Replacement
(PE‐12011)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$2,803,014 $19,838,852 Public Works Design Spring 2026
Project Status: This project removes and replaces the Newell Road bridge over San Francisquito Creek with a clear
span to allow the channel to convey up to the natural capacity of the San Francisquito Creek, approximately 7,500
cubic feet per second, and to improve safety for vehicular, bicycle, and pedestrian traffic. The project is being closely
coordinated with the City of East Palo Alto, Valley Water, and San Francisquito Creek Joint Powers Authority (SFCJPA).
The 100% design set was completed in February 2023. Specifications and construction cost estimate were submitted
to the City in March 2023. With the revised cost estimate on hand, staff submitted a request to Caltrans for additional
construction funding. The request also includes additional funding for right‐of‐way support and engineering design.
The right‐of‐way appraisal and acquisition work started in January 2023. Staff and consultants are working with the
individual property owners to secure permanent and temporary easements by February 2024. Staff is working with
SFCJPA staff and their consultant on securing regulatory permits for the project by spring 2024. Right‐of‐way
acquisition and permitting is anticipated to be completed by winter 2024, with bidding of the project in spring 2024
and construction to start in summer 2024.
Street Lights
Condition
Assessment
(PE‐13014)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$8,799 $276,384 Public Works Design Fall 2025
Project Status: This project will assess the condition of the City’s streetlight system. The assessment will include an
inventory of the entire lighting system, including age and condition of conduit, wiring, street light poles, foundations,
Streets and Sidewalks Projects Status as of December 2023
Streets and Sidewalks Projects – Page 2 of 4
luminaires, and lighting coverage. The project will also determine the inspection, maintenance, repair, and
rehabilitation necessary to prolong the life of the City’s streetlight system. This project has been moved to FY 2025
due to staffing constraints.
Recurring Projects
City Bridge
Improvements
(PE‐20001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$210 $786,919 Public Works N/A Recurring
Project Status: This project includes bridge inspections, maintenance, repair, and an improvement program over the
next five years. This program will include on‐going inspections to report physical changes to the structures,
recommendations for work to be done, and additional information to meet functional and structural standards in
accordance with industry standards. Staff hired an on‐call structural engineering firm to assist with the bridge
inspection and repair program. Staff completed design and bidding for repairs of six bridges identified for repairs in
winter 2023. Due to the lack of competitive bids, staff plans to rebid the project in December 2023 to begin the repair
work in spring 2024.
Curb and Gutter
Repairs
(PO‐12001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$123,607 $241,020 Public Works N/A Recurring
Project Status: This project repairs curbs and gutters uplifted by tree roots. Funding for FY 2023 has been carried
over into FY 2024 for a larger curb and gutter repairs project. The project will focus on Downtown North and University
South neighborhoods (Palo Alto Avenue to Embarcadero Road and Alma Street to Middlefield Road) in addition to
addressing hot spot locations from 311 requests. Project bidding is anticipated early 2024 with construction to start
summer 2024.
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$96,686 $119,374 Public Works N/A Recurring
Streets and Sidewalks Projects Status as of December 2023
Streets and Sidewalks Projects – Page 3 of 4
San Francisquito
Creek Joint
Powers
Authority
Ongoing Creek
Projects
(PE‐22000)
Project Status: This project provides funding for studies and completion of the design for the San Francisquito Creek
Joint Powers Authority (JPA) upstream project including channel widening and Continuing Authority Program Section
205 (CAP 205) study. The project design is temporarily on hold due to the recent significant storm events and flooding
that occurred on December 31, 2022. The JPA and Valley Water are re‐evaluating the creek capacity and hydraulic
limitations of the channel to determine how to proceed with the design.
Sidewalk Repairs
(PO‐89003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$1,100,469 $2,515,608 Public Works N/A Recurring
Project Status: This project repairs and replaces broken and uplifted sidewalks. The program completed all twenty‐
three sidewalk districts in 2017, a 30‐year (1986–2017) sidewalk repair district cycle. Council approved a sidewalk
assessment contract in November 2017 to evaluate the sidewalk program and assess potential improvements to the
current district‐based program. Funding for FY 2023 has been carried over into FY 2024 for a larger sidewalk project.
The Project will focus on Downtown North and University South neighborhoods (Palo Alto Avenue to Embarcadero
Road and Alma Street to Middlefield Road). Project bidding is anticipated early 2024 with construction to start
summer 2024.
Sign Reflectivity
Upgrade
(PO‐11000)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$1,963 $81,330 Public Works N/A Recurring
Project Status: This project includes the annual inventorying, upgrading and maintaining of all traffic signs. A list of
signs not meeting the minimum requirement is derived from MUTCD approved Nighttime Visual Inspection surveys.
Due to staffing constraints, there were no signs identified for reflectivity replacement in the first half of FY 2024.
Street Lights
Improvements
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$314,447 $512,047 Public Works N/A Recurring
Streets and Sidewalks Projects Status as of December 2023
Streets and Sidewalks Projects – Page 4 of 4
(PO‐05054) Project Status: This project replaces streetlights, including poles, pole foundations, luminaires and wiring as needed
to restore or improve street lighting. In the first half of FY 2024, there were 13 knockdown locations with seven
completed repairs and four in progress. Additionally, a project located in the Midtown neighborhood completed 16
pole foundation replacements and repainting of 131 streetlight poles was completed in September 2023.
Street
Maintenance
(PE‐86070)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$2,789,013 $7,126,112 Public Works N/A Recurring
Project Status: This project includes the annual resurfacing, micro‐seal, crack seal, and reconstruction of various city
streets. This project funds the street maintenance work that supports Council’s adopted goal of achieving a citywide
average pavement condition index (PCI) score of 85, representing very good or excellent conditions. The FY 2023
Street Resurfacing Project was completed in summer 2023. The FY 2024 Street Resurfacing Project went out to bid
in December 2023. The project will replace 10,149 square feet of sidewalk, 3,371 square feet of driveway, and 2,280
linear feet of curb and gutter, construct thirty‐seven new ADA curb ramps, and place 9,844 tons of AC overlay on the
streets of Palo Alto. This will help maintain and improve the City’s Pavement Condition Index (PCI) beyond its average
of 84 and will address many streets whose PCI scores fall below the City’s minimum goal of 60. The FY 2024 Streets
Preventive Maintenance Project will go out to bid early 2024. The project will include micro‐surfacing of sixteen lane‐
miles of streets.
Thermoplastic
Lane Marking
and Striping
(PO‐11001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$0 $235,939 Public Works N/A Recurring
Project Status: This project maintains the thermoplastic markings on roadways. Thermoplastic lane marking and
striping is incorporated into annual Pavement Preventive Maintenance Projects. No new thermoplastic markings and
striping were installed during the first half of FY 2024.
Traffic and Transportation Projects Status as of December 2023
Traffic and Transportation Projects – Page 1 of 8
One‐Time Projects
California Avenue
Streetscape
Update
(PL‐23000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$13,882 $121,584 Office of Transportation Design Fall 2024
Project Status: The project provides funding for interim changes to the street, and for preliminary community
engagement to help inform an upcoming Request for Proposals in summer 2023 to procure a consultant for an
Alternatives Analysis study of different street configurations and design options. Council approved a consultant
contract at the December 18, 2023 meeting and the consultant’s work will begin in January 2024. Staff will also
continue implementing improvements and activations on the streets through 2024, including more family games,
more public art, new barriers, and continual partnerships for music and mini‐golf.
Charleston
Arastradero
Corridor Project
(PE‐13011)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$19,973,800 $20,788,951 Public Works Construction Winter 2024
Project Status: This project is part of the 2014 Council Infrastructure Plan. It will reconfigure the Charleston
Arastradero Corridor to provide new landscaped median islands, bulb outs, enhanced bike lanes, traffic signal
improvements, and new street trees to complement the new lane configurations that were approved for
permanent retention. Phase 1 (Arastradero Road between Foothill Expressway to Clemo Avenue) and Phase 2
(Charleston Road from Alma Street to Middlefield Road) were completed in 2020. Phase 3 (Arastradero Road from
Los Palos Avenue to El Camino Real, Charleston Road from El Camino Real to Alma Street and from Middlefield
Road to San Antonio Road) was approved by Council in June 2021. Construction of Phase 3 is currently paused in
coordination with Utilities’ Sanitary Sewer Replacement 31 Project and Caltrans’ traffic control requirements.
Remaining construction activities include paving operations at the El Camino Real intersection and signal
switchover at the Wilkie Way and West Charleston Road intersection. Construction is anticipated to be completed
by early 2024.
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$387,453 $3,789,671 Office of Transportation Design Winter 2025
Traffic and Transportation Projects Status as of December 2023
Traffic and Transportation Projects – Page 2 of 8
Churchill Avenue
Enhanced
Bikeway
(PL‐14000)
Project Status: This project includes planning, design and construction of a shared‐use path along the north side of
Churchill Avenue between the existing shared‐use path at Castilleja Avenue and the Stanford Perimeter Trail. It also
includes intersection improvements at Churchill Avenue and El Camino Real, which will include a new dedicated
westbound right‐turn lane. PAUSD approved the easements required for the project in August 2023. Staff is working
to resolve additional comments received from Caltrain for re‐issuance of the encroachment permit. The project is
anticipated to bid in early 2024 and the construction is anticipated to be completed by winter 2025.
Churchill Avenue
Rail Grade
Separation and
Safety
Improvements
Main
(PL‐24001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $196,086,259 Office of Transportation Design Spring 2029
Project Status: This project provides for the planning, design, and construction of the grade separation at the existing
at‐grade crossing on Churchill Avenue in the Caltrain Rail Corridor. The project will provide improvements to
accommodate bicycles, pedestrians, and vehicular movement at the crossing. In 2021, the City Council selected
partial underpass as the preferred alternative, with closure as a backup alternative. Following feedback from key
stakeholders, staff refined the partial underpass alternative and conducted a preliminary geotechnical study to
assess subsurface conditions, as directed by the Council. These updated and additional studies were concluded in
October 2023. Additionally, the Rail Committee directed staff to conduct further evaluation to align with the
Council's recently adopted Alternative Evaluation Criteria. Staff is collaborating with the project consultant to carry
out additional studies for this update. The City is also in discussions with Caltrain to address comments received on
the conceptual alternatives. Furthermore, the City was granted two awards; $6.0 million from Federal Railroad
Administration for conducting Preliminary Engineering and Environmental Studies at the three crossings of Churchill
Avenue, Meadow Drive, and Charleston Road, and $23.79 million from California State Transportation Agency for
final design at this location. Staff is actively working with granting agencies to execute the necessary agreements
and seeking additional funding from other grant programs.
Traffic and Transportation Projects Status as of December 2023
Traffic and Transportation Projects – Page 3 of 8
Churchill Avenue
Alma Street
Railroad Crossing
Safety
Improvements
(PL‐20000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$339,907 $9,690,252 Office of Transportation Construction Spring 2024
Project Status: This project is a railroad crossing improvement project to enhance safety at the intersection of
Churchill Avenue and Alma Street. Design includes traffic signal modifications, street lighting improvements,
roadway resurfacing, sidewalk realignment and/or widening, drainage improvements, utility relocations, signage,
and striping. Staff is coordinating with Caltrain, Caltrans, and California Public Utilities Commission (CPUC). CPUC
approved General Order 88‐B for the project in November 2022 and authorized the City to move forward with
construction. Council approved the construction contract in June 2023. Construction started in July 2023 and will be
completed in spring 2024.
Downtown
Automated
Parking
Guidance
Systems, Access
Controls &
Revenue
Collection
Equipment
(PL‐15002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$437,918 $5,197,828 Office of Transportation Design Fall 2024
Project Status: This project includes design and installation of new downtown parking guidance systems, access
controls, and revenue collection equipment that will be coordinated with both the Downtown Parking Wayfinding,
PL‐15004 project and the 2016 Downtown Parking Management. Staff contracted with Dixon Resources for
additional management support in design and procurement for the system installation in the Downtown garages on
University Avenue. The Downtown Automated Parking Guidance Systems design‐build construction contract was
approved by Council in May 2023. Design is in progress and construction is expected to be completed in fall 2024.
Emergency
Vehicle Traffic
Signal
Preemption
System Pilot
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$486,422 $683,522 Fire Department Procurement Winter 2024
Project Status: This project will purchase and implement an emergency vehicle preemption system pilot project.
The system will integrate with the City’s current traffic signal management system and with the City’s computer‐
aided emergency response dispatch system to provide safer and quicker response times for emergency vehicles.
Traffic and Transportation Projects Status as of December 2023
Traffic and Transportation Projects – Page 4 of 8
(PL‐19000) This project is a pilot on 25 intersections. The traffic signal controls software was updated in spring 2020. An RFP
process for a new CAD system will be conducted in FY 2024. The RFP requirements will include the ability to connect
to the Trafficware Signal controls. This project is being sunsetted.
Meadow
Drive/Charleston
Road Rail Grade
Separation and
Safety
Improvements
(PL‐24000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $396,395,198 Office of Transportation Design Spring 2028
Project Status: This project provides for the planning, design, and construction of the grade separations at the
existing at grade crossings on Meadow Drive and Charleston Road in the Caltrain Rail Corridor. The project will
provide improvements to accommodate bicycles, pedestrians, and vehicular movement at the crossings. In 2021,
the City Council narrowed the alternatives under consideration at these locations to trench, hybrid, and underpass.
Currently, the Rail Committee is reviewing these alternatives to further narrow and select the preferred alternative
(s) for recommendation to the City Council. Following feedback from key stakeholders, City staff refined the
underpass alternatives and conducted a preliminary geotechnical study to assess subsurface conditions, as directed
by the Council. These updated and additional studies were concluded in October 2023. Additionally, the Rail
Committee directed staff to conduct further evaluation to align with the Council's recently adopted Alternative
Evaluation Criteria. Staff is collaborating with the project consultant to carry out additional studies for this update.
The City is also in discussions with Caltrain to address comments received on the conceptual alternatives.
Furthermore, the City was granted $6.0 million from Federal Railroad Administration for conducting Preliminary
Engineering and Environmental Studies at three crossings of Churchill Avenue, Meadow Drive, and Charleston Road.
Staff is actively working with granting agencies to execute the necessary agreements and seeking additional funding
from other grant programs.
Parking
Management and
System
Implementation
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$151,580 $627,247 Office of Transportation Procurement Spring 2024
Project Status: This project provides funding for the design and installation of the Comprehensive Parking Permit
and Citation Management System. The all‐inclusive system is a tool staff will utilize in the management of parking
Traffic and Transportation Projects Status as of December 2023
Traffic and Transportation Projects – Page 5 of 8
(PL‐16002) permits for eight parking permit programs and associated on and off‐street parking citations. Staff is preparing an
RFP to solicit another vendor.
Railroad Grade
Separation and
Safety
Improvements
(PL‐17001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$3,860,627 $12,238,838 Office of Transportation Pre‐Design Fall 2025
Project Status: This project is a community‐based process to advance the railroad grade crossing circulation study
and context sensitive solutions study envisioned by the City Council for the Palo Alto Avenue crossing. It will also
fund the preparation of a Project Study Report and environmental analysis that will be required for the City to realize
its goals of advancing grade separations. The project will perform preliminary engineering design, conduct project
related studies, and prepare environmental documents for the improvements. This project is currently on hold. City
is considering quiet zone implementation for interim conditions and staff will initiate the conceptual plan
development for grade separation at this crossing in late 2024.
University Ave
Streetscape
Update
(PE‐21004)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$164,146 $175,000 Public Works Design Winter 2024
Project Status: This project includes a study to reconfigure University Avenue between Alma Street and Middlefield
Road to adapt the public realm to maximize pedestrian and bicycle use, reduce congestion, and enhance the retail
environment/economic activity, while maintaining two‐way vehicular access, parking opportunities, delivery and
loading zones, ride share spaces, and other amenities including performance space. Council awarded a professional
services contract for CSW/Stuber‐Stroeh Engineering in February 2022. The project uses a phased approach with
Phase 1 consisting of public outreach, conceptual design, preliminary environmental studies, and financial
assessment. A preferred plan will be developed in Phase 1 based on community and stakeholders’ input. Upon
completion of Phase 1 assessment and Council’s review of the community preferred plan, future phases including
design, environmental assessment, bidding, and construction will be developed. Staff concluded the Phase 1
outreach process and concept plans alternatives analysis in fall 2023. Staff presented the preferred streetscape
concept plan to Council on December 18, 2023 Per Council direction in December 2023, staff is identifying additional
Traffic and Transportation Projects Status as of December 2023
Traffic and Transportation Projects – Page 6 of 8
concept alternatives for Council discussion. Staff will proceed with Phase 2 of the project consisting of preliminary
design and environmental assessment upon Council approval of the preferred concept alternative.
Recurring Projects
Bicycle and
Pedestrian
Transportation Plan
Implementation
(PL‐04010)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$52,695 $2,400,000 Office of Transportation N/A Recurring
Project Status: This project funds the Bicycle and Pedestrian Transportation Plan Update, which has kicked off
recently and is slated to take approximately 18 months to complete (Summer 2025). This project also funds the
implementation of various individual bicycle and pedestrian projects. Currently, one of the projects is the
Embarcadero Road Improvements Project (from Emerson to High Street), which provides improvements on both
the north and south sides of Embarcadero Road, from Emerson to High Street. Improvements include intersection
improvements at Emerson and Kingsley, landscaping, new pedestrian level lighting, and bicycle and pedestrian
enhancements. Final Design is currently being completed, and the project will be ready to bid for construction in
2024.
Parking District
Implementation
(PL‐15003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$0 $1863,900 Office of Transportation N/A Recurring
Project Status: This project introduces additional parking permit programs throughout the city. One aspect of this
project is to update City Council‐approved Residential Preferential Parking (RPP) ordinance language to establish
uniform and streamlined procedures and processes to implement RPP districts through the process outlined in
Municipal Code 10.50.
Traffic and Transportation Projects Status as of December 2023
Traffic and Transportation Projects – Page 7 of 8
Safe Routes to
School
(PL‐00026)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$53,956 $969,106 Office of Transportation N/A Recurring
Project Status: This project enables the City’s Safe Routes to School program, including school commute planning,
encouragement activities, and capital improvements along local and collector streets that may be impacted by
school commute activities. The capital improvements include traffic calming devices, enhanced crosswalks, and
improved signage along suggested safe routes to school. The community engagement and planning process for
the construction of the South Palo Alto Bikeways project began in FY 2021. The project will implement buffered
or protected bike lanes on East Meadow Drive from Alma Way to Fabian Way, Fabian Way from East Meadow
Drive to East Charleston Road, and widen and repave the Waverley Avenue Bike Path between East Meadow Drive
and Charleston Road. Due to lack of staff resources, the project schedule was delayed, and the City relinquished
construction grant funds prior to expiration of funding. Staff will continue to apply for grant funds to aid in
construction costs. In FY 2024, this project funded education to improve school access and safety. In addition, this
project supported a secondary school needs assessment to identify middle and high school education and
encouragement programs and to query the Safe Routes Partnership for the resources to support these programs.
Traffic Signal and
Intelligent
Transportation
Systems
(PL‐05030)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$232,807 $1,451,217 Office of Transportation N/A Recurring
Project Status: This project includes design and construction of traffic signals, traffic signal communications
networks, detection, and data projects for transportation use, and maintenance of the City’s traffic signal central
management system. The project includes the replacement of traffic signal controllers/cabinets, video detection
systems, accessible pedestrian buttons, and related field equipment. Design for traffic signal safety and
operational improvements at the intersection of San Antonio Road and Charleston Road is nearing 100%
completion. Staff is finalizing the plans and will be preparing bid documents for construction to be released in
spring 2024, with construction anticipated to begin in summer 2024. Staff is in the procurement process to update
the Centralized Traffic Management system servers to improve operational functions and system security.
Traffic and Transportation Projects Status as of December 2023
Traffic and Transportation Projects – Page 8 of 8
Transportation and
Parking
Improvements
(PL‐12000)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$56,374 $914,692 Office of Transportation N/A Recurring
Project Status: This project implements miscellaneous neighborhood traffic calming improvements including
neighborhood traffic studies and parking improvements. This project also funds the development of grant
proposals used to procure funding for future projects. For the traffic calming project in the Crescent Park
neighborhood, City Council approved proceeding with the design of permanent improvements in November 2023.
Staff will work with the on‐call consultant for the design of requirement improvements. In addition to traffic
calming, staff will also begin conducting an Engineering and Traffic Survey for select roadway segments to study
prevailing speeds and review traffic conditions in order to establish and/or certify posted speed limits.
Furthermore, staff is also working on the quiet zone project for all railroad crossings along the Caltrain corridor.
A quiet zone study was performed for the Palo Alto Avenue and Alma Street crossing in collaboration with City of
Menlo Park in 2022. Staff has retained the services of the consultant to design final improvements at this crossing.
In addition, staff is working through procurement process to conduct a study for evaluation of quiet zones at the
other three crossings of Churchill Avenue, Meadow Drive, and Charleston Road. The $200K Safe Streets for All
(SS4A) Safety Action Plan is funded via this project but will be reimbursed up to $160K by a federal grant. The plan
will target eliminating traffic deaths and life‐changing injuries on local streets.
Airport Projects Status as of December 2023
Airport Projects – Page 1 of 2
One‐Time Projects
Airport Access
Road
Reconstruction
(AP‐24000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $3,754,870 Public Works Design Summer 2027
Project Status: This project is for the design and reconstruction of the pavement on Embarcadero Way, which is
the main access road for airport businesses and the Air Traffic Control Tower at the Airport. The Airport did not
receive FAA funding for this project and the project is currently on hold.
Airport Layout
Plan
(AP‐21000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$426,977 $967,100 Public Works Construction Summer 2024
Project Status: This project provides updates to the Airport Layout Plan, also known as the Long Range Facilities
and Sustainability Plan, including a narrative report and environmental study. The Airport received funding for a
Phase I portion of this project in fall 2020. Phase I is approximately 75% complete, and funding for Phase II was
received in fall. The Airport conducted the initial public and Project Advisory Committee meetings in April 2023.
The project is expected to be completed by summer 2024. There have been 3 public meetings held for this project,
and the Phase II project is approximately 50% complete, while the Phase I project is 85% complete.
Airport Parking
Lot Electric
Vehicle
Charger
Installation
(AP‐24001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $28,994 Public Works Design Summer 2026
Project Status: This project will install electric vehicle charging stations in the Airport customer parking lot. The
Airport is currently unable to offer electric vehicle charging to its customers, but there is increasing demand for
vehicle charging capability from Airport tenants. This project has been delayed as the Airport explores further
funding options.
Airport
Temporary
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$947 $411,105 Public Works Procurement Winter 2024
Airport Projects Status as of December 2023
Airport Projects – Page 2 of 2
Office
Buildings
(AP‐22001)
Project Status: This project provides funding for the installation and Furniture, Fixtures, & Equipment (FF&E) of
existing temporary modular buildings at the airport to provide adequate office space for airport staff as well as
terminal space for the public. This project has been delayed to as the Airport explores further funding options.
Airport Zero
Emission
Vehicle Fleet
Replacement
Program
(AP‐23000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$25,957 $369,008 Public Works Procurement Summer 2024
Project Status: The Airport vehicle fleet will be replaced by three zero emissions vehicles (ZEV), to be supported
by three electric charging stations. The van is used for the transportation of airport guests and passengers and
improves safety by minimizing foot traffic on the airport apron. The truck is used as a maintenance, first response,
and operations vehicle. The ZEV fleet will include one passenger vehicle and two trucks. Procurements for truck
replacements went out in May 2023 and only one bid was received. FAA funding is expected in the fall 2023, to
complete the fleet replacement. The Airport purchased the passenger van in Oct 2023, but the truck did not meet
the Federal Buy America requirements. The Airport will be issuing a new RFP in spring 2024 for a truck.
Automated
Weather
Observation
System
(AWOS)
AP‐19000
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $514,109 Public Works Design Summer 2024
Project Status: This project provides a new weather information system to be installed at the Palo Alto Airport.
The Airport has applied for FAA funding, and is waiting for the grant agreement to start design. The Airport will go
out to bid for a contractor in February 2024. It is anticipated that funding for the project will be received in summer
2024.
Recurring Projects
2024‐2028 – Airport Capital Improvements Program Projects: There are no recurring projects scheduled at this time.
Electric Fund Projects Status as of December 2023
Electric Fund Projects – Page 1 of 9
One‐Time Projects
115 kV Electric
Intertie
(EL‐06001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$705,491 $1,801,190 Utilities Pre‐Design Summer 2027
Project Status: This project will perform a technical feasibility study to determine the general project requirements
to establish a 115 kV electric intertie line and construct a 115/60 kV substation to connect the City's electric system
directly to the 115 kV transmission line at an additional location. Staff did not receive California Independent
System Operator’s commitment to support this interconnection. Staff has retained the services of a consultant to
evaluate the options available to the City. Staff anticipates having an initial draft report for review by June 30,
2024.
Coleridge
Cowper
Tennyson
4/12kV
Conversion
(EL‐14000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$180,813 $2,680,811 Utilities Design Summer 2025
Project Status: This project converts the primary electric distribution system in the Coleridge Avenue, Cowper
Street, Tennyson Avenue area from 4 kV to 12 kV. This individual project will be closed but the scope of work will
be covered under the EL‐24000 Grid Modification project.
Colorado
Distribution
Feeder Outlet
Replacement
(EL‐22002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$10,576 $400,000 Utilities Design TBD
Project Status: This project is for the installation of a new underground duct bank and cable at Colorado Substation.
The installation will improve reliability for all Colorado circuits. The design is complete and construction will begin
by winter 2024. Staff is waiting on 12Kv pad‐mount switches with a 48‐month backlog.
Colorado Power
Station
Equipment
Upgrades
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$4,343,887 $11,536,114 Utilities Pre‐Design Fall 2027
Project Status: This project is for the upgrades to equipment at the Colorado Power substation. In FY 2022 staff
completed the evaluation of existing equipment and will proceed with replacing the COP‐3 115 kV/60 kV
Electric Fund Projects Status as of December 2023
Electric Fund Projects – Page 2 of 9
(EL‐19001) transformer bank and the 115 kV breaker. Engineering is working on design RFPs and construction IFBs for
contract services to complete substation projects.
Colorado
Substation Site
Improvements
(EL‐19002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$251,919 $1,425,693 Utilities Design Fall 2025
Project Status: This project will make modifications to the substation driveways and fence to provide adequate
ingress and egress for utility vehicles used for maintenance and repair. Staff has prepared an overall master plan
for Colorado Substation to include all proposed improvements. Detailed designs for lighting, driveway, fences,
walls, and an oil containment improvement have been prepared. The design is complete and staff is presenting
the design to Planning to secure a planning permit by the end of February 2024.
East Meadow
Circles 4/12kV
Conversion
(EL‐17001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$268,097 $1,742,527 Utilities Design Spring 2025
Project Status: This project converts the primary electric distribution system in the East Charleston Road, Alma
Street, East Meadow Drive, Middlefield Road areas from 4 kV to 12 kV and is challenging because of the
configuration of the streets and rear easement facilities. This project has been split into six design and construction
phases. Engineering has completed the design and construction for Phase 1. The City’s electrification goals have
changed the priority, schedule, and the allocation of staff resources for this CIP project.
Foothills Rebuild
(Fire Mitigation)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$4,494,104 $14,999,589 Utilities Construction Fall 2025
Electric Fund Projects Status as of December 2023
Electric Fund Projects – Page 3 of 9
(EL‐21001) Project Status: This project will rebuild the approximately 11 miles of overhead line in Foothills Park, as necessary
to mitigate the possibility of wildfire due to overhead electric lines. This could include the utilization of more robust
equipment or construction practices, rerouting to avoid vegetation and improve access for inspection and
maintenance, or converting the overhead lines to underground where feasible. Two proposals were received for
this project and both proposals were rejected because they did not provide an option to underground existing
overhead electric lines. Substructure for Phases 1 and 2 are completed. Phase 3 substructure is currently in
construction and Phase 4 is currently in design.
Grid
Modernization
for Electrification
(EL‐24000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $300,000,000 Utilities Design Winter 2030
Project Status: This project will provide the City with an electric infrastructure adequate to support the City’s goal
of 100% electrification and 80% carbon emissions reduction by the year 2030. To attain the 100% electrification
scenario, the City must maximize use of electric energy and phase out carbon‐based end uses such as natural gas
appliances and internal combustion vehicles. The electric system must be updated to meet the needs of
electrification, and older components in the distribution infrastructure must be replaced to mitigate chances of
overloading the system. Examples of assets to be replaced are distribution and substation transformers,
primary/secondary distribution circuits. A Pilot area was designated and engineering staff in conjunction with a
consultant have completed the distribution system design for the Pilot area, with a handful of power poles replaced
and installed as initial construction efforts start to take shape. The estimated completion date for the Pilot is
December 2024.
Hopkins
Substation 4/12
kV Conversion
(EL‐20000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $2,010,000 Utilities Design Fall 2025
Project Status: This project will convert the distribution system connected to the Hopkins Substation from 4 kV to
12 kV. The future conversion of the Hopkins Substation from 4 kV to 12 kV requires that all the areas currently
served at 4 kV from the Hopkins Substation be converted to 12 kV. This project will improve operating flexibility of
Electric Fund Projects Status as of December 2023
Electric Fund Projects – Page 4 of 9
the system, service reliability, and back‐up to customers in downtown and other adjacent areas. The City’s
electrification goals have changed the priority, schedule, and the allocation of staff resources for this CIP project.
Staff is working on an RFP for the engineering design for electrification of all overhead circuits. This individual
project will be closed but the scope of work will be covered under the EL‐24000 Grid Modification project.
Inter‐Substation
Line Protection
Relay
(EL‐17005)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$370,372 $1,601,626 Utilities Construction Summer 2027
Project Status: This project replaces the existing HCB pilot wire relays with a new microprocessor line differential
protective relay to protect the city’s 60 kV sub‐transmission line sections and equipment from damage due to
faults (i.e. short circuits) on the 60 kV line sections. This project is being done in phases, with design and
construction happening concurrently on the different phases. Construction of these improvements relies on work
completed by other projects to install fiber optic connections. Engineering design for segments Colorado
substation to Adobe Creek substation, Park Boulevard substation to Quarry substation, and Maybell substation to
Park Boulevard substation is in progress. A test plan is being written to prove the equipment will work as designed.
Quarry to Park substation segment is expected to be completed by April 2024. Park Boulevard substation to
Maybell substation segment to be completed by June 2024.
Rebuild
Underground
District 15
(EL‐11003)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$43,348 $1,293,337 Utilities Design Fall 2027
Project Status: This project rebuilds and replaces the underground electric system in Underground District 15, the
area bounded by Los Palos Avenue, Glenbrook Drive, Pomona Avenue, and Arastradero Road. This project is in the
preliminary stages of engineering design and work will be coordinated with EL‐16000 which is currently rebuilding
the electric system along Arastradero Road. Work on this project was delayed due to public input regarding the
design of the project. Changes to the Rules and Regulations will require property owners to pay for the differential
cost should they want submersible equipment instead of pad mount. This project will fall under the underground
Electric Fund Projects Status as of December 2023
Electric Fund Projects – Page 5 of 9
scope of work for electrification. Funds will be returned to reserves. Please see EL‐24000 Grid Modernization for
Electrification for future updates.
Rebuild
Underground
District 16
(EL‐13003)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$28,742 $728,735 Utilities Design Spring 2027
Project Status: This project rebuilds and replaces the underground electric system in Underground District 16, the
area along Louis Road between Greer Street and Loma Verde Avenue. The engineering design work is complete.
The City’s electrification goals have changed the priority, schedule, and the allocation of staff resources for this CIP
project. This project will fall under the underground scope of work for electrification. Funds will be returned to
reserves. Please see EL‐24000 Grid Modernization for Electrification for future updates.
Rebuild
Underground
District 24
(EL‐10006)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$1,949,767 $2,522,451 Utilities Design Fall 2024
Project Status: This project rebuilds and replaces the underground electric system in Underground District 24, the
area bounded by Lytton Avenue; Bryant Street; Forest Avenue; and Alma Street. The engineering design is in
progress and will be completed in winter 2024. Construction will follow in December 2024.
Rebuild
Underground
District 26
(EL‐16000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$36,817 $1,359,808 Utilities Design Spring 2025
Project Status: This project rebuilds and replaces the underground electric system in Underground District 26, the
area along Arastradero Road between El Camino Real and Hillview Avenue. This is a four‐phase project. The first
phase design is complete. The engineering design is in progress and will be completed by December 2024.
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$5,653,491 $17,690,021 Utilities Construction Fall 2024
Electric Fund Projects Status as of December 2023
Electric Fund Projects – Page 6 of 9
Smart Grid
Technology
Installation
(EL‐11014)
Project Status: Council approved the Advanced Metering Infrastructure (AMI) with Sensus on October 18, 2021.
The project includes replacement of 30,000 electric meters and retrofit of 20,800 water and 24,200 gas meters
with radio endpoints to transmit meter data to the AMI network. The proof of concept phase including AMI
network installation, meter testing, and system integration will occur between January 2022 and August 2023. Full
deployment is anticipated to run from September 2023 through April 2025
Substation
Breaker
Replacement
(EL‐17002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$1,490,136 $7,368,743 Utilities Pre‐Design Summer 2028
Project Status: This project replaces high voltage circuit breakers that interconnect the nine electric substations
and two power switching stations that are reaching the end of their useful life and are now underrated for their
use. This project is being done in phases, with design and construction happening concurrently on the different
phases. Staff completed the construction on the first phase and is working to procure a multi‐year contract with
a contractor to complete the design and replacement of the remaining breakers. Staff is working on the design RFP
and the construction IFB for contract services to complete substation projects. Lead times for circuit breakers are
currently at around 18 months.
Substation
Physical Security
(EL‐16003)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$2,078,888 $6,895,187 Utilities Construction Winter 2025
Project Status: This project installs facilities providing physical protection of electric substations from vandalism
and intrusion. A professional services contract was awarded to Burns and McDonnell and the study was
completed. Staff continues to implement recommendations from the study each fiscal year. Substructure
construction is in progress, and with the exception of Colorado Substation, substructure installations have been
completed at all of the remaining substations.
Electric Fund Projects Status as of December 2023
Electric Fund Projects – Page 7 of 9
Recurring Projects
Communications
System
Improvements
(EL‐89031)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$4,587 $100,000 Utilities N/A Recurring
Project Status: This project installs high frequency coaxial cable, fiber optic cable, and related equipment to
provide communications services for traffic signal coordination, telephone links, computer data transmission, and
the Electric Supervisory Control and Data Acquisition (SCADA) system. This project is funding a portion of the
design phase of an expanded Utilities fiber optic network. The contract for design of this network was approved
by Council in June 2020. Staff is in the planning stages for design implementation.
Electric Customer
Connections
(EL‐89028)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$1,172,465 $2,700,000 Utilities N/A Recurring
Project Status: This project installs services, transformers, and meters for new customers; upgrading of existing
services; temporary service connections; and overhead and underground extensions for new or existing
customers. Projects are in many stages of design and construction to provide temporary and permanent power
to residential and commercial customers in Palo Alto.
Electric System
Improvements
(EL‐98003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$1,308,637 $2,500,000 Utilities N/A Recurring
Project Status: This project consists of various projects that replace deteriorated facilities or install protective
devices that improve the Electric Distribution System. Projects are in many stages of development to replace
transformers, replace poles, replace overhead wires, and install protective devices to improve service reliability.
Electric Utility
Geographic
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$221,620 $250,000 Utilities N/A Recurring
Electric Fund Projects Status as of December 2023
Electric Fund Projects – Page 8 of 9
Information
System
(EL‐02011)
Project Status: This project enhances the citywide Geographical Information System (GIS). The primary emphasis
will be to provide a compatible user interface and estimating software, to edit and update data which will reside
in the citywide GIS. This funding is also being used to pay for Utilities Electric Division’s share of cost for the
implementation of new city‐wide GIS system (ESRI) led by IT. Utilities and Information Technology staff are also
working to assess GIS needs and the transition of the mapping information to ESRI. The migration for Electric is
100% complete.
SCADA System
Upgrades
(EL‐02010)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$70,488 $220,000 Utilities N/A Recurring
Project Status: This project upgrades the Supervisory Control and Data Acquisition (SCADA) system hardware.
Staff completed upgrade of the servers used for monitoring the utility substations and equipment in 2014. The
next hardware and software upgrade is currently in progress at the factory and work will occur in winter 2024
Substation
Facility
Improvements
(EL‐89044)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$173,711 $1,200,000 Utilities N/A Recurring
Project Status: This project makes improvements to facilities at the electric substations in Palo Alto. Staff is
working on the replacement of Remote Terminal Units (RTU) at various substations, upgrading gravel and
grounding, 60 kV air switches, and reconfiguring steel trusses and associated devices. Engineering is working on
design and construction for contract services to complete substation projects. Staff has completed the install for
Nexus meters at Hansen Way (22/23) and Colorado (20/21). Design for Hansen Way (20/21) is in progress.
Substation
Protection
Improvements
(EL‐89038)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$47,052 $3000,000 Utilities N/A Recurring
Project Status: This project makes improvements to equipment used at electric substations to protect the
substation equipment and circuits emanating from the substation from damage due to faults (i.e. short circuits)
Electric Fund Projects Status as of December 2023
Electric Fund Projects – Page 9 of 9
on the electric system. Staff issued a task order with Soudi Consultants to review and revise protection settings
and training on the commissioning of Park Boulevard relays. .
Underground
System Rebuild
(EL‐16001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$0 $350,000 Utilities N/A Recurring
Project Status: This project replaces underground electric equipment in areas that were originally installed
underground, that are not part of an Underground District. Staff is working to identify areas where the age of the
existing cables are a high priority for cable replacement. To date, this includes areas in the Stanford Research
Park, Arastradero Road, and along East Bayshore Road. New areas have been identified and progress has been
made on development of the project. Construction of this project was deferred to maintain zero rate increases
to ease economic recovery because of COVID‐19.
Wood Pole
Replacement
(EL‐19004)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$603,564 $1,500,000 Utilities N/A Recurring
Project Status: This project will fund the annual replacement of deteriorated wood power poles. Staff has
completed the replacement of 15 poles in the first half of FY 2024.
Fiber Optics Fund Projects Status as of December 2023
Fiber Optics Fund Projects – Page 1 of 2
One‐Time Projects
Fiber Optic
Network
System
Rebuild
(FO‐16000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$2,000,100 $32,103,876 Utilities Design Fall 2025
Project Status: This project is for the System Capacity Improvement that rebuilds portions of the "dark" fiber optic
network around Palo Alto. In September 2022, Council approved the City’s fiber expansion plan including
construction of a new fiber backbone and a phased buildout of a fiber‐to‐the‐premises network. The Fiber Optic
Network System Rebuild CIP will be replaced with new Fiber Backbone and Fiber‐to‐the‐Premises (FTTP) CIP’s in FY
2024. Staff has hired a consultant to complete the Fiber Backbone and FTTP conceptual design. The conceptual
design has been completed the contract has been amended to complete the design and all provide documentation
necessary for procurement of a construction contract. Staff is updating fiber databases and reviewing the current
inventory of fiber strands in order to determine what sections of the Fiber Backbone should be upgraded first. Staff
anticipates this initial review phase to be completed by June 2024, to be followed by the design stage for the Fiber
Backbone Upgrade, with an anticipated date to complete the Fiber Backbone upgrade of December 2025.
Fiber to the
Premises
(FTTP)
(FO‐24000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $ 20,000,000 Utilities Design Winter 2030
Project Status: This project will build Fiber‐to‐the‐Premises (FTTP) to deliver broadband (high‐speed internet) for
homes and businesses in the City of Palo Alto. As the City builds the FO‐16000 ‐ Fiber Optics Network ‐ System Rebuild
Staff has divided up the City into smaller sections for a phased approach of the Fiber‐to‐the‐Premises project.
Furthermore, Staff has proceeded to combine the Phase 1 Fiber‐to‐the‐Premise design with a Grid Modernization
Project covering the same area. Staff is capitalizing on inherent synergies between the two projects, as well as taking
advantage of economies of scale deployment that can be realized as a result of combining the two projects. Staff has
contracted with an Engineering firm to produce design drawings and specifications. Preliminary design drawings are
anticipated by the end of January 2024. Additionally, Staff is preparing RFPs to acquire the necessary cables and
materials, including the FTTP operations Hut to be placed at Colorado Substation. The FTTP Phase 1 pilot is targeted
for completion by December 2024.
Fiber Optics Fund Projects Status as of December 2023
Fiber Optics Fund Projects – Page 2 of 2
Recurring Projects
Fiber Optics
Customer
Connections
(FO‐10000)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$28,594 $251,600 Utilities N/A Recurring
Project Status: This project enables the installation of fiber optic infrastructure for new service connections.
Projects are developed as needed to meet customer requests for leasing of fibers on the Dark Fiber system. There
have been no new customer connections in the first half of FY 2024.
Fiber Optics
Network
System
Improvements
(FO‐10001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$51,967 $561,000 Utilities N/A Recurring
Project Status: This project improves the reliability within the fiber optic network system. As part of the City’s
wildfire mitigation plan, this project will add new fiber conduit and substructure in the foothills to support city
infrastructure and improve telecommunication and connectivity in the open space. In the first half of FY24, 6 dark
fiber projects were completed and 13,000 Feet of 432 strand fiber optic cable were installed, and there were 2.38
miles of fiber conduit installed in the Foothills. The next phase of conduit installation is currently in construction.
Gas Fund Projects Status as of December 2023
Gas Fund Projects – Page 1 of 3
One‐Time Projects
Gas Main
Replacement
Project 24
(GS‐14003)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$1,568,607 $10,063,205 Utilities Construction Spring 2025
Project Status: This project enables the design and construction to replace approximately 20,100 linear feet (which
represents 1.9% of the City's Gas distribution main system) of distribution main and 260 gas services constructed mainly
of PVC on various streets within the University Park, and Crescent Park neighborhoods. Release of the project for bidding
has been delayed, to include the Town & Country Village scope. This project was split into GMR24A and GMR24B.
GMR24A (Stanford Shopping Center) was completed spring 2023. GMR24B construction is anticipated to start at the end
of January 2024, pending weather.
Gas Main
Replacement
Project 25
(GS‐15000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $10,000,000 Utilities Design Winter 2024
Project Status: This Gas Main Replacement (GMR) project replaces approximately 20,000 ‐ 26,000 linear feet (which
represents 2.4 percent of the City’s Gas Distribution System) of leaking, inadequately sized, and structurally deficient
gas mains and services located on various streets in the neighborhoods of Community Center, Leland Manor, Midtown,
and Palo Verde neighborhoods. Staff identifies problematic mains/services by researching maintenance and leak
histories, analyzing performance of the entire Gas Distribution System, and considering risks ratings of the Distribution
Integrity Management Plan. A federal grant application was submitted in August 2023 and if awarded the project will
replace 26,000 linear feet of main. If the grant application is not awarded, a scaled down project will be proposed.
Recurring Projects
Gas
Distribution
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$190,158 $1,005,796 Utilities N/A Recurring
Gas Fund Projects Status as of December 2023
Gas Fund Projects – Page 2 of 3
System
Improvements
(GS‐11002)
Project Status: This project enables Gas Distribution System improvements. Typical activities include increasing
distribution system capacity for load growth, replacing deteriorated capital facilities, reconfiguring/adding to the system
to improve service reliability, and conducting research related to performance of the gas distribution system or its
various components making general improvements to the system. The City must continuously evaluate service reliability
needs and make improvements to the system to maintain top level service to City customers and to minimize potential
economic losses due to service interruptions. In the first half of FY 2024, city crews completed the replacement of various
gas services and valves throughout the system, including 450 feet of gas mainline and eight gas services on Seneca Street
between Forest Avenue and Boyce Avenue.
Gas
Equipment
and Tools
(GS‐13002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$19,823 $100,000 Utilities N/A Recurring
Project Status: This project purchases polyethylene (PE) fusion equipment and tools, directional boring/locating
equipment and tools, and general shop equipment and tools. The equipment needs to be upgraded on an annual basis
to safely operate and maintain a natural gas distribution system and to ensure operators’ safety and productivity. In the
first half of FY 2024, no new equipment has been purchased. New Sensit gas detectors and battery operated
electrofusion processing machines are planned for purchase in the last half of FY 2024.
Gas Meters
and
Regulators
(GS‐80019)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$359,636 $500,000 Utilities N/A Recurring
Project Status: This project provides replacement of the existing gas meters and regulators annually. The coordination
of gas meter and regulator replacements with gas meters identified to be replaced under the AMI contract, which is
generally gas meters that are 25 years or older. The gas meter replacement program ensures the accuracy of gas
consumption measurement, reduces possible revenue loss due to under‐registered gas, and provides customers with
accurate monthly bills. Replacement of aged gas meters and regulators is on‐going. The next major replacement of
meters and regulators will be coordinated with Gas Main Replacement Project 24 (GS‐14003) and the Advanced Metering
Infrastructure project.
Gas Fund Projects Status as of December 2023
Gas Fund Projects – Page 3 of 3
Gas System,
Customer
Connections
(GS‐80017)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$696,488 $810,900 Utilities N/A Recurring
Project Status: This project enables the Gas Distribution System to be extended in order to provide gas service to new
customers and augment service to customers with increased natural gas demands. Improvements include new mains,
services, valves, regulators, meters, and accessories. This project upgrades infrastructure to provide gas service
connections to new customers, meet changes in existing customer service demands, and respond to changes in gas
service requirements due to new development or redevelopment. This project is funded partially from reimbursements
by customers. City crews completed 5 new gas service installations and 36 gas service demolitions in the first half of FY
2024.
Stormwater Management Projects Status as of December 2023
Stormwater Management Projects ‐ Page 1 of 3
One‐Time Projects
Corporation
Way System
Upgrades and
Pump Station
(SD‐21000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$181,234 $4,146,556 Public Works Design Spring 2026
Project Status: This project incorporates a design of a new small pump station with 25 cubic feet per second
capacity and upgrades 700 linear feet of pipe to 30‐inch diameter High Density Polyethylene pipe. The existing
system does not have the force needed to discharge storm flows into the Adobe Creek. Adding a pump station in
advance of the outfall and upsizing the storm pipe will eliminate the routine flooding along East Bayshore Road and
convey runoff from a 10‐year storm event. Staff secured an easement for the pump station from adjacent property
owners. The design consultant has submitted a 99% design that is currently under review by the Planning and
Building Department for final comments prior to issuing a procurement contract for construction in spring 2024.
East Meadow
Drive System
Upgrades
(SD‐22000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$31,884 $636,405 Public Works Construction Summer 2024
Project Status: This project adds approximately 407 linear feet of new 24‐inch high density polyethylene to be
parallel to the existing 36‐inch pipe within East Meadow Drive to increase the capacity of the storm drain system.
This project includes upsizing manholes based on new pipes and reconnecting laterals from private property and
catch basins. A construction contract was awarded in October 2023, and construction began in November 2023.
Completion is anticipated in June 2024.
East Meadow
Circle
Connection to
Adobe Creek
Pump Station
(SD‐26000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $634,016 Public Works Construction Summer 2024
Project Status: This project will install approximately 600 linear feet of 15‐inch pipe and manholes along East
Meadow Circle. The new 15‐inch line will eliminate flooding that occurs within East Meadow Circle when the water
level within Barron Creek is higher than the flap‐gate, and flows are not able to drain into the creek. The new 15‐
inch HDPE line extension provides allows flows to drain away from Barron Creek and into Adobe Creek, where they
can be pumped. The project also includes a small bioretention area to treat low flow runoff within East Meadow
Stormwater Management Projects Status as of December 2023
Stormwater Management Projects ‐ Page 2 of 3
Circle before discharging into either creek. A construction contract was awarded in October 2023, and construction
began November 2023. Completion is anticipated in June 2024.
Trash Capture
Device
Installation
(SD‐22002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$261,579 $818,837 Public Works Construction Spring 2024
Project Status: This project will design and construct a large trash capture device (TCD) to be installed in the
planting strip along Embarcadero Road located in front of the Palo Alto Baylands Golf Links parking lot. The TCD will
be integrated into a 36‐inch storm pipe to capture trash as small as five millimeters from a section of the storm
drain system prior to discharging to the San Francisco Bay. The 189‐acre drainage area treated by the TCD consists
of 169 acres of commercial and office land use in the City’s jurisdiction and 20 acres in the California Department
of Transportation (Caltrans) right‐of‐way. Construction began in summer 2023 and is expected to be completed by
spring 2024.
West Bayshore
Road Pump
Station
(SD‐20000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$254,750 $3,058,138 Public Works Design Spring 2026
Project Status: This project incorporates design and construction of a new small pump station with 15 cubic feet
per second capacity. Installing a new pump station will allow storm flows to be pumped into the Adobe Barron
Creek confluence while adding a pump station in advance of the outfall would eliminate the routine flooding along
West Bayshore Road and allow the system to convey runoff from a 10‐year storm event. Staff secured an easement
for the pump station from adjacent property owners The project is currently under review by the Planning and
Building Department for final comments prior to issuing a procurement contract for construction in spring 2024.
West Bayshore
Road Trunk Line
Improvements
(SD‐23000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$5,550 $2,542,314 Public Works Design Spring 2026
Project Status: This project replaces approximately 1,400 linear feet of existing 15‐inch diameter pipe with 36‐inch
High Density Polyethylene pipe. These improvements along with the new West Bayshore Road Pump Station (SD‐
Stormwater Management Projects Status as of December 2023
Stormwater Management Projects ‐ Page 3 of 3
20000) will eliminate the routine flooding along West Bayshore Road and allow the system to convey runoff from
a 10‐year storm event. Staff secured an easement for the pump station from adjacent property owners The project
is currently under review by the Planning and Building Department for final comments prior to issuing a
procurement contract for construction in spring 2024.
Recurring Projects
Green
Stormwater
Infrastructure
(SD‐22001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$0 $2,005,559 Public Works N/A Recurring
Project Status: This project provides funding for Green Stormwater Infrastructure (GSI) projects and the integration
of GSI features in the design and implementation of planned CIP projects supported by other funds. GSI mimics the
natural environment to slow, spread, infiltrate, and filter stormwater runoff through native or engineered soils or
other pervious material rather than discharging it directly into storm drain inlets. Types of GSI include bioretention
planters, tree wells, and pervious pavement to manage stormwater runoff. The FY 2024 budget is allocated as a
match to fund the balance of a GSI project partially funded by the U.S. Environmental Protection Agency and also
provides funding for adding a GSI component to the East Meadow Circle Connection to Adobe Creek pump station
project (SD‐26000).
Storm Drainage
System
Replacement
and
Rehabilitation
(SD‐06101)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$738,001 $1,525,681 Public Works N/A Recurring
Project Status: This project provides for annual replacement and rehabilitation to maintain the integrity of the
storm drain system, including deteriorated storm drain piping, manholes, and storm drain inlets. The rehabilitation
includes replacement of broken corrugated metal pipe with High Density Polyethylene pipe. Based on the recent
pipe failures that occurred in early 2023, staff is proposing to replace storm drain pipes at three locations (Forest
Avenue, Embarcadero Road, and Fielding Drive), as part of CIP projects SD‐22000 and SD‐26000. A construction
contract was awarded in October 2023 and construction began in November 2023 and is anticipated to be
completed in June 2024.
Wastewater Collection Fund Projects Status as of December 2023
Wastewater Collection Fund Projects – Page 1 of 2
One‐Time Projects
Wastewater
Collection
System
Rehabilitation
Augmentation
Project 31
(WC‐19001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$199,019 $8,635,244 Utilities Construction Spring 2024
Project Status: This project funds the design and construction of high priority main replacement work, which reduces
inflow of rainfall and groundwater into the collection system. The project replaces approximately 11,000 linear feet
(which represents 1.0 percent of the City’s Wastewater Collection System) for El Camino Real from Page Mill Road to
Cesano Court, and Page Mill Road from Ramos Way to Ash Street. The project is comprised of mains identified in video
inspection work or through maintenance records as structurally deficient and in need of replacement. The work is in
Caltrans (El Camino Real) and the County of Santa Clara (Page Mill Road) right‐of‐way. The construction contract was
approved in May 2023. The construction Notice to Proceed was issued in July 2023. Construction is underway with
completion anticipated in May 2024.
Recurring Projects
Sewer
Lateral/Manhole
Rehabilitation
and
Replacement
(WC‐99013)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$716,171 $850,000 Utilities N/A Recurring
Project Status: This project replaces defective sewer laterals, cleanouts, manholes, backwater devices, and equipment
to support these activities to maintain the Wastewater Collection System, as well as to comply with the Sanitary Sewer
Master Plan (SMP). Information collected during routine annual maintenance activities is used to prioritize work. The
continued work performed will also help reducing both sewage blockage and the City's treatment expenses to treat
rainwater or groundwater infiltration. A new 3‐year construction contract was approved in FY 2023 to replace
problematic sewer laterals. In the first half of FY 2024, fifty‐six sewer lateral replacements were completed.
Wastewater Collection Fund Projects Status as of December 2023
Wastewater Collection Fund Projects – Page 2 of 2
Sewer System,
Customer
Connections
(WC‐80020)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$360,124 $450,000 Utilities N/A Recurring
Project Status: This project installs sewer lateral connections and additions or extensions of existing mains to serve
new customers and to respond to changes in sewer requirements due to redevelopment. Old existing non‐plastic
sewer laterals with condition deficiencies per Utilities Operations’ criteria are required to be replaced in accordance
with the latest 2022 WGW Standards. In the first half of FY 2024, two new lateral connection or extensions mains were
performed.
Wastewater
General
Equipment and
Tools
(WC‐13002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$102,495 $108,941 Utilities N/A Recurring
Project Status: This project provides funds to procure new general equipment and new tools. In the first half of FY
2024, no new general equipment or tools were procured.
Wastewater
System
Improvements
(WC‐15002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$0 $799,501 Utilities N/A Recurring
Project Status: This project implements improvements to the Wastewater Collection System by increasing system
capacity for growth, flow monitoring, hydraulic modeling and system analysis, load simulations, asset management
analysis and assessment, system inflow/infiltration analysis, and sanitary sewer overflow monitoring and reduction.
Part of this project funds the Sewer Master Plan Study, which will evaluate the City’s existing wastewater collection
system, flows, and flow patterns to determine system capacity to meet current and future flows and recommend and
prioritize capital improvement projects where needed. The consultant contract was approved in November 2023. The
consultant started work in December 2023.
Wastewater Treatment Fund Projects Status as of December 2023
Wastewater Treatment Fund Projects – Page 1 of 4
One‐Time Projects
Advanced
Water
Purification
Facility
(WQ‐19003)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$1,977,452 $59,974,964 Public Works Design Winter 2026
Project Status: This project enables the design and construction of an Advanced Water Purification Facility to further
improve the quality of the tertiary‐treated recycled water by ultrafiltration followed by reverse osmosis to reduce the
level of total dissolved solids. The water reuse partnership agreement with Valley Water and Mountain View provides
$16 million in funding from Valley Water for this project. The City has also received grant funding for a portion of the
project costs and a State low‐interest loan for the design and construction phases. Palo Alto and Mountain View staff
agreed that Mountain View would pay the remainder of the capital costs associated with this project. Mountain View
staff recommended this project and Mountain View’s City Council approved it on June 27, 2023 (SR #2308‐1863). The
design is currently at 100%, and meetings with ARB and Planning and Transportation Commission are ongoing.
Headworks
Facility
Replacement
(WQ‐16002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $52,095,872 Public Works Design Spring 2032
Project Status: This project replaces the existing two outdated influent pump stations and their associated equipment
and ancillary systems, including the suction and discharge piping manifolds, valves, electrical and controls system,
screening equipment, grit handling equipment, pumps, flow meters and yard piping. Solicitation for a consultant to
perform advanced planning and preliminary design began in summer 2023. A consultant was selected in spring 2024.
Horizontal
Levee Pilot
(WQ‐22001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$39,421 $738,511 Public Works Design Fall 2029
Project Status: This project consists of the design, permitting, and construction of a horizontal levee pilot system. The
system will utilize treated wastewater to create a transitional brackish habitat on the Bayside of a future flood control
levee located in the Palo Alto Baylands, adjacent to the Regional Water Quality Control Plant (RWQCP). Information
and data collected by this pilot system could support broader implementation of horizontal levees as green
infrastructure components in larger flood control levee improvement projects within Palo Alto and beyond. The project
Wastewater Treatment Fund Projects Status as of December 2023
Wastewater Treatment Fund Projects – Page 2 of 4
completed 90% design, CEQA review, conducted several stakeholder outreach events, created a project webpage,
submitted construction applications to resource agencies, and received a recommendation from the Parks and
Recreation Commission. The project is currently finalizing the design, working with resource agencies to obtain
construction permits, coordinating future community engagement activities including BioBlitz’ and King Tide Walks,
and working to bring the Park Improvement Ordinance and Cooperative Agreement to Council in early 2024. The San
Francisco Estuary Partnership/Association of Bay Area Governments will be posting the project for solicitation in early
2024.
Joint
Intercepting
Sewer
Rehabilitation
(Phase 1)
(WQ‐24000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $12,573,488 Public Works Construction Winter 2025
Project Status: This project will rehabilitate 2,364 linear feet of the 60” and 72” diameter Joint Intercepting Sewer (JIS)
trunk line leading to the Regional Water Quality Control Plant (RWQCP). The entire trunk sewer line, constructed in
1972, is approximately 9,000 feet long consisting of 13 manholes/junction structures. The JIS conveys raw wastewater
mainly from the City of Mountain View, City of Los Altos, Los Altos Hills, and a portion Palo Alto, which accounts for
more than half of the RWQCP’s influent flows. Solicitation for construction was completed in fall 2023. Construction is
scheduled to begin in spring 2024 and be completed by winter 2025.
New
Laboratory
and
Environmental
Services
Building
(WQ‐14002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$363,705 $23,979,898 Public Works Pre‐Design Fall 2030
Project Status: This project was originally envisioned to replace the existing plant laboratory and environmental
services offices. Staff is currently revising space planning assumptions as the City and RWQCP are investigating the
potential acquisition of a property adjoining the RWQCP and have put further design efforts on hold. The original design
contract was terminated in March 2021. Solicitation for engaging a new consultant for detailed design will begin after
advanced planning and siting analysis are completed as part of the Long Range Facilities Plan Update.
Wastewater Treatment Fund Projects Status as of December 2023
Wastewater Treatment Fund Projects – Page 3 of 4
Outfall Line
Construction
(WQ‐19000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $17,923,113 Public Works Design Summer 2026
Project Status: This project consists of the construction of a new parallel outfall pipe to convey final plant effluent to
San Francisco Bay. A re‐design of the pipeline is needed to accommodate a potential future runway shift at Palo Alto
Airport. Staff is currently working with the Federal Aviation Administration (FAA) to gain FAA concurrence for the
pipeline construction and permanent easements on Airport property. The re‐design is anticipated to begin in summer
2024, moving immediately to construction upon design completion.
Plant Master
Plan
(WQ‐10001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$457,871 $442,587 Public Works Construction Winter 2028
Project Status: This project enables the ongoing program management support for major capital projects. Current
tasks include developing scopes of work, evaluating consultant proposals, coordinating project management activities,
pursuing State low‐interest loans for multiple projects, and updating partner agreements. The consultant provides
support for the projects associated with the Long‐Range Facilities Plan (LRFP), with a contract that expires in 2028.
Primary
Sedimentation
Tank
Rehabilitation
(WQ‐14003)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$10,326,903 $20,449,644 Public Works Construction Spring 2024
Project Status: This project enables the design and construction for new protective coatings on each of the four
concrete primary sedimentation tanks, with replacement of worn rotating parts and mechanical and electrical
equipment. These tanks were installed in 1972 and the recoating project will extend the concrete life for another 30
years. Construction began in summer 2021, with completion expected by spring 2024.
Secondary
Treatment
Upgrades
(WQ‐19001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$15,774,759 $193,317,009 Public Works Construction Winter 2028
Project Status: This project upgrades the Secondary Treatment process at the RWQCP. The existing Secondary
Treatment process has two main components, the Fixed Film Reactors (FFR) and the Activated Sludge (AS) Process.
Wastewater Treatment Fund Projects Status as of December 2023
Wastewater Treatment Fund Projects – Page 4 of 4
This project includes the reconstruction of the AS process, rehabilitation and reconfiguration of the AS Aeration Basins,
the elimination of the FFRs, addition of denitrification capabilities, and replacement of equipment beyond its useful
life. Construction began in winter 2023 with completion of new denitrification treatment and retirement of the FFRs
expected in 2028.
Recurring Projects
Plant Repair,
Retrofit and
Equipment
Replacement
(WQ‐19002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$2,116,235 $10,141,002 Public Works N/A Recurring
Project Status: This project enables the assessment, repair, and retrofit of the RWQCP’s concrete and metal
structures; the replacement of necessary equipment and ancillary facilities, including electrical equipment/systems,
to maintain treatment reliability and existing infrastructure; and the replacement of large diameter flow meters built
into the wastewater treatment system on sewers, pipes, and water lines. Design of the 12 kV Electrical Loop Upgrade
Project was completed in spring 2022. A construction contract for phase 1 was executed in winter 2023, with expected
completion in summer 2024. Solicitation for Phase 2 construction is anticipated to commence in summer 2024.
Water Fund Projects Status as of December 2023
Water Fund Projects – Page 1 of 5
One‐Time Projects
Water Main
Replacement
Project 29
(WS‐15002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$201,968 $9,307,828 Utilities Construction Summer 2024
Project Status: This project will fund the design and replacement of structurally deficient water mains and
appurtenances. Mains are selected by researching the maintenance history of the system and identifying those
that are undersized, corroded, and/or subject to breaks. The project scope includes approximately 7,500 linear feet
(which represents 0.6 percent of the City’s Water Distribution System) of mains and services on various streets
within the City, including areas in the Evergreen Park and Ventura neighborhoods. Construction started in
November 2023 and will complete in August 2024.
Water Main
Replacement
Project 30
(WS‐16001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$0 $9,350,000 Utilities Design Spring 2026
Project Status: This project will fund the replacement of structurally deficient water mains and appurtenances in
Fiscal Year 2026. Mains are selected by researching the maintenance history of the system and identifying those
that are undersized, corroded, and subject to breaks. The project scope includes approximately 10,000 linear feet
(which represents 0.8 percent of the City’s Water Distribution System) of mains and services on various streets
within the City, including areas in Midtown/Midtown West, Palo Verde, and Green Meadow neighborhoods.
Water Recycling
Facilities
(WS‐07001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$710,106 $852,674 Utilities Pre‐Design Fall 2024
Project Status: This project allows the City to hire a consultant to prepare a business plan, prepare preliminary
design, and secure funding options for an expansion of the existing recycled water delivery system in the City. The
expansion pipeline is one of several water reuse projects being considered in the Northwest County Recycled Water
Strategic Plan. One Water Plan development is underway to evaluate alternative water supplies, define existing
and future uncertainties and supply risks, and identify community needs and priorities. The One Water Plan is
tentatively scheduled for Council approval in 2024.
Water Fund Projects Status as of December 2023
Water Fund Projects – Page 2 of 5
Water
Regulation
Station
Improvements
(WS‐07000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$1,876,641 $2,960,477 Utilities Construction Summer 2024
Project Status: This project for Water Regulation Station Improvements includes seismic upgrades, piping
improvements and other various upgrades to increase the structural reliability of two of the City’s turnouts with
SFPUC. Work under this project includes Seismic Upgrade of California and Page Mill Turnouts. Structural
evaluation for restraining the Page Mill turnout and piping was included in the design. City Council approved this
project and the construction for the Page Mill Turnout is completed. The California Avenue Turnout work will begin
in January 2024 and is anticipated to be completed in May 2024.
Water Tank
Seismic Upgrade
and
Rehabilitation
(WS‐09000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$9,574,814 $26,989,834 Utilities Construction Fall 2027
Project Status: This project for Seismic Water System Upgrades includes seismic upgrades at the Montebello,
Mayfield, Corte Madera, Park, Boronda, and Dahl Reservoirs in compliance with the American Society of Civil
Engineers (ASCE 7) seismic codes. Mayfield Reservoir was seismically retrofitted in 2011. Seismic upgrades of
Boronda and Montebello Reservoirs was completed in 2016 and 2018. The new concrete Corte Madera Reservoir
was completed in April 2022. The Park Reservoir is scheduled next for retrofit or replacement, followed by Dahl
Reservoir. Park Reservoir was assessed in spring 2023, and staff completed the update to the financial analysis of
retrofit versus replacement and made a recommendation in summer 2023 to replace the tank roof. Design for Park
Reservoir is expected to be completed by the beginning of 2025, and construction completed by the end of 2026.
Dahl Reservoir will be assessed in 2025 and the retrofit and rehabilitation is expected to be completed by the end
of 2027.
Water Fund Projects Status as of December 2023
Water Fund Projects – Page 3 of 5
Recurring Projects
Water
Distribution
System
Improvements
(WS‐11003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$19,247 $646,029 Utilities N/A Recurring
Project Status: This project enables improvements to water distribution system deliverability and reliability.
Typical activities include installing restraining joints at critical pipelines and bridge crossings, increasing the size of
inadequate facilities, system leakage surveys, network modeling, and fire flow studies or other system
improvements as required. Continuous evaluation of system needs and making required improvements is
necessary to maintain adequate quantities of quality water, meeting local, state, and federal safe drinking water
standards. The Pump Station Painting project to paint the five foothill pump stations, is planned for summer 2024.
Water, Gas,
Wastewater
Utility GIS Data
(WS‐02014)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$120,703 $513,400 Utilities N/A Recurring
Project Status: This project enables contracts related to Utilities GIS (Geographic Information System) needs. AME
database is heavily utilized by Utilities Engineering staff to update the utility information in GIS. The updated
information is used by various City staff, such as marking/locating underground utilities to comply with USA
(Underground Service Alert) requirements; developing design drawings for pipeline replacement projects; verifying
existing underground utilities during construction activities; creating customized utility map books for field crews
and on‐call personnel to meet their specific needs. Annual surveying contracts collect GPS points of existing above‐
ground utility features within CIP project areas. The data being collected continues to be used to correct the GIS
database. Accurate utility data helps the design to select new pipe alignment to minimize construction conflicts
and provides data for additional road feature linework to be corrected in the older GIS/AVEC database via ESRI.
Water General
Equipment/Tools
(WS‐13002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$1,602 $50,000 Utilities N/A Recurring
Project Status: This project acquires new equipment and tools, the replacement of existing fusion equipment, and
other associated tools. The fusion equipment is used to fuse together pipe joints in the City's water distribution
Water Fund Projects Status as of December 2023
Water Fund Projects – Page 4 of 5
system. Equipment and tools are required to be upgraded on an annual basis to maintain high quality standards
for the installation of the City's water distribution mains, along with the associated service standards and worker
safety and productivity measures. Purchase of a Synergi gas model software license and completion of the gas
model is anticipated to be completed in fall 2024 to assist with the Capital Improvement Plan projects and gas
decommissioning.
Water Meters
(WS‐80015)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$116,080 $1,599,821 Utilities N/A Recurring
Project Status: This project enables the purchasing of meters for new customers, upgrading meters for current
customers, installing meter bypasses, and replacing obsolete meters that are no longer repairable. This funding
also allows for annual testing and calibration of selected meters to maintain meter accuracy and reliability. During
the AMI implementation process, approximately 50% of the meters will be replaced, with a focus on meters more
than twenty years old. Staff is currently targeting large diameter meter sets to be replaced first in preparation for
the upcoming AMI project. Staff completed testing a batch of large meters in 2023; additional testing will be
conducted in 2024.
Water Service
and Hydrant
Replacement
(WS‐80014)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$129,230 $400,000 Utilities N/A Recurring
Project Status: This project replaces system control valves, deteriorated galvanized service lines, lead goosenecks,
and fire hydrant valves and assemblies per the Fire Department’s flow testing, upgrades fire hydrants in main line
replacement project areas, and replaces existing undersized or deteriorated copper water services on an as needed
basis. Staff has been working on an extensive valve audit and to date have operated and evaluated approximately
60% of the City’s 6,500 water valves. This project will be increasing work to replace inoperative and leaking valves
identified during this audit process. In addition, the City will be doing additional work to look for possible lead
whips in our distribution system as we continue to comply with the new lead and copper rule revisions (LCRR).
Water Fund Projects Status as of December 2023
Water Fund Projects – Page 5 of 5
Water System
Customer
Connections
(WS‐80013)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$781,090 $932,000 Utilities N/A Recurring
Project Status: This project allows for improvements that include new main extensions, valves, domestic services,
meters on upgraded services, backflow devices, fire services, and fire hydrants. System extensions are required to
provide service to new large developments and to serve existing customers requesting expanded service on
Development Services projects. A total of sixty‐six water services and four hydrants were installed in 2023.
Water System
Supply
Improvements
(WS‐11004)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$14,560 $3,617,000 Utilities N/A Recurring
Project Status: This project evaluates and improves the City’s water distribution system on an as‐needed basis. This
project includes piping modifications, equipment replacements associated with water delivery, supervisory control
software upgrades, system modifications for water system quality compliance, conditional assessment of the
reliability of transmission mains, and security system installations. The water system includes the connection
facilities between the City’s and the San Francisco Public Utility Commission’s pipelines, emergency water wells
within the City, pumping stations, water reservoirs, and pipelines. Security cameras will also be added to various
tanks, pump stations, and turnouts as part of the Security Cameras project. Staff is planning to lease a mobile
generator for Foothill pump stations in summer 2024 and purchase generators by summer 2025.
List of Completed Projects
CIP #Project Name Project Description Project Type Fund Source Department Season
Completed
Year
Completed
Total Project Budget
**CMR Date
PE‐19001 Water, Gas, Wastewater
Office Remodel
This project incorporated renovations to the Utilities Water Gas Wastewater
(WGW) office space at the Municipal Service Center (MSC). The new work area
includes a small reception area, a renovated kitchen and printer area, additional
offices and cubicles, upgrades to the HVAC system, lighting improvements and
fire life safety systems upgrade. Construction was completed in April 2023.
Construction Buildings and
Facilities Public Works Spring 2023 $ 1,234,354.00
FD‐22000 Extrication Tool Replacement
This project provided funding for the replacement of all extrication tools for the
Fire Department. Extrication tools, also known as "Jaws of Life", are used to
rescue victims of car accidents and other emergencies where the victims are
trapped in confined spaces. Equipment was purchased in winter 2023 and the
project is complete.
Procurement Buildings and
Facilities Fire Department Winter 2023 298,200.00$
WS‐14001 Water Main Replacement
Project 28
This project has replaced approximately 18,600 linear feet (which represents
1.6% of the City's water distribution system) of mains and 265 services on
various streets in the City, including areas in the Duveneck, St. Francis, Barron
Park and Charleston Meadows neighborhoods. Construction started in April
2022 and the project was substantially completed in spring 2023.
Construction Water Utilities Spring 2023 10,305,619.00$
WC‐17001
Wastewater Collection
System Rehabilitation
Augmentation Project 30
This project included the design and construction of high priority mains with
structural defects that could not be addressed with routine maintenance. The
wastewater mains on various streets in the City were replaced with
approximately 10,000 linear feet of HDPE sanitary sewer mains and associated
laterals in the Ventura, Charleston Meadows, Fair Meadow, and Palo Verde
neighborhoods. The project achieved substantial completion in April 2023.
Construction Wastewater
Collection Utilities Spring 2023 4,656,777.00$
AP‐16000 Airport Apron Reconstruction
This project included the design and reconstruction of the Palo Alto Airport
apron. The need to reconstruct the aircraft parking apron is critical to airport
safety. Construction Phase I was completed in November 2017. Construction
Phase II was completed in winter 2020. Construction on Phase III reached
substantial completion in June 2023
Construction Airport Airport Spring 2023 41,563,570.00$
PE‐21003
Magical Bridge Playground
Rubber and Synthetic Turf
Resurfacing
This project replace rubberized and synthetic turf surfacing in the playground
and replace play equipment including swings, climbing net, and playhouse. An
IFB was issued in November 2021 and Council awarded a construction contract
in spring 2022. Installation of rubberized and synthetic surfacing, replacement
of climbing nets and renovation of the playhouse took place in fall 2022. Project
was completed in December 2022.
Construction Parks and Open
Space Public Works Fall 2022 857,380.00$
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List of Completed Projects
CIP #Project Name Project Description Project Type Fund Source Department Season
Completed
Year
Completed
Total Project Budget
**CMR Date
GS‐13001 Gas Main Replacement
Project 23
This project designed and constructed approximately 21,700 linear feet (which
represents 1.9% of the City's Gas distribution main system) of distribution main
and 320 gas services constructed mainly of PVC material on various streets
within the Midtown, Evergreen Park, Ventura, College Terrace, Charleston
Terrace, and Research Park neighborhoods. Construction began in winter
2021and was completed in summer 2022
Construction Gas Utilities Summer 2022 7,951,858.00$
FD‐21000 Automated External
Defibrillator Replacement
This project replaced the entire complement of Automated External
Defibrillators (AEDs) throughout City facilities and emergency response vehicles,
which currently totals 93 AEDs. The RFP process was completed in fall 2021.
The new AEDs were purchased and deployed in summer 2022.
Procurement Buildings and
Facilities Fire Department Summer 2022 $ 237,500.00
PF‐17000 Municipal Service Center A, B,
& C Roof Replacement
This project replaced the existing MSC roofs. The existing asphalt and gravel
roofs have reached the end of their useful life and needed to be replaced. The
new roofs will meet current cool roofing codes to optimize energy efficiency.
Construction was completed in November 2022.
Construction Buildings and
Facilities Public Works Fall 2022 2,013,475.00$
EL‐16002 Capacitor Bank Installation
This project installed capacitor banks at electric substations and on distribution
lines to ensure Northern California Power Association Power Factor
requirements are met. Capacitor banks were installed at Hanover Avenue,
Hansen Way, Maybell Avenue, and Park Boulevard Substations. The project
was substantially completed in June 2022 and will be commissioned and
energized in summer 2022.
Construction Electric Utilities Spring 2022 $1,050,443
EL‐17007 Facility Relocation for Caltrain
Modernization Project
The Utilities Department removed the overhead lines allowing for the
installation of the Overhead Catenary System above the rails for the Caltrain
Modernization. This project was completed in spring 2022
Construction Electric Utilities Spring 2022 $3,055,472
PE‐08001 Rinconada Park Improvement
This project upgraded safety, site amenities, playground facilities, a new
restroom, irrigation, drainage, and ADA accessibility improvements at
Rinconada Park. These improvements were identified in the Rinconada Long
Range Plan (LRP). Phase 1 of construction started in August 2021 and
construction was completed in spring 2022.
Construction Parks and Open
Space Public Works Spring 2022 $4,646,247
EL‐14005 Reconfigure Quarry Feeders
This project reconfigured the distribution circuits to the substation transformer
at Quarry Substation. Design of QR 27 feeder replacement was completed in
spring 2021. Construction was completed in December 2021 .
Construction Electric Utilities Fall 2021 792,034$
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List of Completed Projects
CIP #Project Name Project Description Project Type Fund Source Department Season
Completed
Year
Completed
Total Project Budget
**CMR Date
AC‐18001 JMZ Renovation
This project provided for the relocation of the Junior Museum and Zoo to
Cubberley for two years while a new JMZ was being built, tenant improvements
to the Cubberley Auditorium and then removal of tenant improvements post‐
construction. Construction of the new Junior Museum and Zoo started in June
2018 and was completed in late 2021. The new Junior Museum and Zoo was
opened to the public on November 12, 2021.
Construction Buildings and
Facilities
Community
Services Fall 2021 2,927,870.00$
PE‐18002
High and Bryant Street
Garages Waterproofing and
Repairs
This project included a systems analysis and repaired the water proofing system
in the High Street and Bryant Street parking garages. Water proofing repairs
were completed in the High Street parking garage. Additional funding was
added and the contractor completed waterproofing repairs in the subterranean
stairwells in the Bryant Street garage in fall 2021.
Construction Buildings and
Facilities Public Works Fall 2021 264,235.00$
PE‐11011 Highway 101 Pedestrian
Bicycle Overpass Project
As part of the 2014 Council Infrastructure Plan, this project designed and
constructed a new pedestrian bridge across Highway 101 at Adobe Creek.
Council approved a contract with Granite Construction in November 2019.
Construction began in January 2020. The project construction completed on
November 20, 2021, with a ribbon‐cutting ceremony and a community
celebration.
Construction Traffic and
Transportation Public Works Fall 2021 22,889,453$
EL‐12001 Underground District 46
Charleston
This project undergrounded the existing overhead utility systems in the area
along the 400 block of West Charleston and El Camino Real. Staff completed
cable, equipment installation and 100% of customer service conversions. The
construction for the final phase of the project to install two 60 foot tall steel
poles and to reconductor the 60 kV sub‐transmission lines was completed in the
fall 2021.
Construction Electric Utilities Fall 2021 $3,904,425
OS‐18001 Pearson Arastradero Preserve
Parking lot Improvement
This project improved the Pearson Arastradero Preserve parking lot by
improving the base rock surfacing, adding drainage, widening the entrance for
safety, and new fencing. This new improvement will allow the overflow parking
area to be open year round. The work was completed in May 2021.
Construction Parks and Open
Space
Community
Services Spring 2021 $170,300
CB‐16001 Cubberley Community Center
Master Plan
This project developed the master plan for future use of the Cubberley
Community Center site by the City and Palo Alto Unified School District.Study Buildings and
Facilities
Community
Services Spring 2021 $926,792
CB‐19001 Cubberley Building
Management Systems
This project replaced the Building management System(BMS) controls for the
pavilion, Theater, Wing I, and Gyms A and B boiler rooms at the Cubberley
Community Center. The project included the installation of control points for
each building along with controllers, valve and damper actuators.
Construction Buildings and
Facilities Public Works Spring 2021 $350,000
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List of Completed Projects
CIP #Project Name Project Description Project Type Fund Source Department Season
Completed
Year
Completed
Total Project Budget
**CMR Date
FD‐14002 Fire Ringdown System
Replacement
This project replaced the current ring down system that provides an audible
alert of calls in the fire stations. Ongoing installations started in 2018 and were
completed with Fire Station #3.
Construction Buildings and
Facilities Fire Departent Spring 2021 $400,144
PD‐14000 Internal Alarm System
Replacement
The project replaced the citywide internal alarm system. The alarms at City Hall
migrated to this new system in FY 2019, but was completed in early 2021.Construction Buildings and
Facilities
Police
Department Winter 2021 $77,569
FD‐20001
Self Contained Breathing
Apparatus (SCBA) Air
Compressor Replacement
This project replaced the central air compressor that provides air for the self‐
contained breathing apparatus (SCBA) tanks to ensure firefighter safety when
entering environments with hazardous air quality.
Construction Buildings and
Facilities Fire Department Spring 2021 $94,500
AP‐20000 Airport Electrical
Improvements
This project replaced the outdated electrical panels for the Palo Alto Airport
office rental spaces. Construction was completed in January 2021.Construction Airport Public Works Winter 2021 $146,466
PE‐18000 New California Avenue Area
Parking Garage
This project built the California Avenue Area Parking Garage, as part of the 2014
Council Infrastructure Plan. The parking garage has 627 parking spaces with 2
basement levels and 4 above grade floors. The garage features an automated
parking space guidance system, EV charging stations, bicycle parking, and
motorcycle parking. The garage was opened to the public on December 8, 2020.
Construction Buildings and
Facilities Public Works Fall 2020 $ 50,119,976
PF‐14002 Fire Station 1 Improvements
This project updated the individual sleeping quarters in the firehouse to address
gender issues and privacy concerns. Fire Station #1 was the only fire station in
the City that did not have separate bedrooms to accommodate male and female
firefighters. This project was completed in fall 2020.
Construction Buildings and
Facilities Public Works Fall 2020 $187,064
GS‐18000 Gas ABS/Tenite Replacement
Project
This project replaced gas services laterals constructed of Acrylonitrile‐butadiene‐
styrene (ABS) or Tenite material on various streets. Council approved funding in
June 2019. The project replaced 104 ABS and Tenite gas services. The WQCP
ABS gas service is assigned to Utility Operations for replacement and the
remaining five ABS gas services will be scheduled for replacement once the five‐
year moratorium ends on those streets. As of November 2020, this project is
complete.
Construction Gas Utilities Fall 2020 $2,615,100
SD‐19000 Loma Verde Avenue Trunk
Line Improvements
This project replaced 1,750 linear feet of storm drain with 48‐inch diameter High
Density Polyethylene (HDPE) pipe and associated catch basins, laterals and
manholes. In addition to underground work, additional street restoration and
concrete work was completed. Work includes resurfacing one full lane on Loma
Verde from the beginning to the end of the project limits, replacement of
driveways, sidewalk, and 718 linear feet of curb and gutter. The contract was
awarded in June 2020, construction work began in August 2020, and was
completed in December 2020.
Construction Storm Drain Utilities Fall 2020 $2,976,813
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List of Completed Projects
CIP #Project Name Project Description Project Type Fund Source Department Season
Completed
Year
Completed
Total Project Budget
**CMR Date
WS‐19000 Mayfield Reservoir Subgrade
and Venting Repair
This project is part of the City’s recent Seismic Upgrade and Emergency Water
Supply and Storage Projects. The reservoir was drained in 2012 for
approximately two years to allow extensive seismic rehabilitation work to be
performed and construction of a new pump station. Subsequently hairline
cracks were sealed in the reservoir. A geotechnical consultant was hired to
evaluate the tank foundation. This study was completed and there were several
options identified. Staff has completed the design and construction of the vent
Construction Water Utilities Fall 2020 $600,000
EL‐11010
Underground District 47
Middlefield, Homer, Webster,
Addison
This project undergrounded the existing overhead distribution system in the
area bounded by Middlefield Road, Homer Avenue, Webster Street, and
Addison Avenue. Installation of substructures and utility electric system is
completed. Where possible, the overhead electric lines were removed and
poles cut down to the level of the communication lines.
Construction Electric Utilities Fall 2020 $3,649,356
WC‐16001
Wastewater Collection
System Rehabilitation
Augmentation Project 29
This project replaced of 8,972 linear feet of wastewater mains. The sanitary
sewer mains, laterals, and manholes to be rehabilitated or replaced in this
project are located in the Charleston Meadows neighborhood. Construction
started in February 2020 and was suspended for almost 3 months due to COVID‐
19 County’s Shelter‐in‐Place Order. The project is complete as of December
2020.
Construction Wastewater
Collection Utilities Fall 2020 $4,434,839
PF‐18000 Parking Lot J Elevator
Modernization
This project modernized the existing elevators at parking Lot J. The project
involves upgrading the interior of the elevators, elevator control interface, call
buttons, and meeting current ADA standards. Construction started in April
2019. Project is complete except for the State final inspection on the second
car. State is behind because of COVID, but the inspection should be done by the
end of July 2020.
Construction Buildings and
Facilities Public Works Spring 2020 $781,324
PE‐15003 Fire Station 3 Replacement
This project replaced the existing Fire Station at Embarcadero Road and Newell
Road with a new structure that meets essential services standards and current
program needs. Construction completed in March 2020.
Construction Buildings and
Facilities Public Works Winter 2020 $ 10,080,258
WS‐08001 Water Reservoir Coating
Improvements
This project included the recoating of four steel tanks. Work under this project
was included in the Seismic Upgrade of four Steel Tanks and the three Turnout
Projects. Once construction started, it was found that the Montebello Reservoir
was in very poor condition. Due to escalating costs associated with roof
replacement, staff decided to complete construction of the Montebello
Reservoir and re‐evaluate the remaining three tanks for replacement.
Construction Water Utilities Spring 2020 $2,141,172
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List of Completed Projects
CIP #Project Name Project Description Project Type Fund Source Department Season
Completed
Year
Completed
Total Project Budget
**CMR Date
WS‐13001 Water Main Replacement ‐
Project 27
This project replaced approximately 9,600 linear feet of structurally deficient,
aging, or corroded water mains and services along the mains on Sand Hill Road,
Oak Creek Drive (5%) and Fulton Avenue.
Construction Water Utilities Spring 2020 $7,786,998
WC‐15001
Wastewater Collection
System Rehabilitation
Augmentation Project 28
This project enabled the design and construction of a high priority wastewater
main and lateral replacement work to reduce inflow of rainfall and ground
water into the collection system. The project replaced or rehabbed a total of
7,655 linear feet of wastewater mains located in the Leland Manor/Garland,
Midtown West, and Lower Page Mill/Los Altos Hills areas of the City.
Construction Wastewater
Collection Utilities Spring 2020 $5,665,897
EL‐17003 VA Hospital ‐ Customer Load
Requirements
This project met the growing electric needs of the VA Hospital. Staff has had
numerous discussions with VA Hospital on electric load growth at the hospital
and anticipated needs from the utility. Much of the cost is reimbursed to the
City by the VA Hospital. Staff has prepared preliminary designs for interim
solutions and is awaiting additional information from VA to develop long range
plans to meet their future needs.
Design Electric Utilities Spring 2020 $84,984
EL‐04012 Utility Site Security
Improvements
This project added electronic security systems at utility sites to protect
equipment at electric substations, water pumping plants, reservoirs, and gas
stations from intrusion and vandalism. Cameras and detection systems have
been installed at nine electric substations, three water stations, and one natural
gas station to monitor facilities.
Construction Electric Utilities Spring 2020 $1,644,681
EL‐11008 Rebuild Underground District
19
This project rebuilt and replaced the underground electric system in
Underground District 19, the area bounded by Forest Avenue, Waverley Street,
Addison Avenue, and Alma Street.
Construction Electric Utilities Spring 2020 $149,023
FD‐18000 Self Contained Breathing
Apparatus Replacement
This project replaced Self Contained Breathing Apparatus equipment (SCBA)
used by firefighters when entering hazardous conditions when responding to
fire and hazardous materials incidents. The SCBA provides breathable air for
firefighters when entering environments where the atmosphere is immediately
dangerous to life or health. The expected service life for SCBAs is 15 years.
Purchase Buildings and
Facilities Fire Department Spring 2020 $799,999
FD‐20000 Cardiac Monitor Replacement
This project replaced the entire complement of twenty cardiac monitors in the
Department. Along with other tools needed for patient assessment and airway
verification, cardiac monitors assess cardiac activity in patients and provide
defibrillation and pacing.
Purchase Buildings and
Facilities Fire Department Spring 2020 $850,000
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List of Completed Projects
CIP #Project Name Project Description Project Type Fund Source Department Season
Completed
Year
Completed
Total Project Budget
**CMR Date
PL‐16001 Downtown Mobility and
Safety Improvements
This project included the construction of curb extensions and the installation of
new pedestrian signal heads and traffic signal modifications in 2019 as part of
the Upgrade Downtown project.
Construction Traffic and
Transportation
Office of
Transportation Fall 2019 $1,819,847
FD‐20002 Thermal Imaging Cameras
Replacement
This project replaced the Thermal Imaging Cameras (TICs) on all fire and
response vehicles used to help identify the location of victims; assess the source
of fires, smoke, and heat; to assist in creating a plan of action.
Purchase Buildings and
Facilities Fire Department Fall 2019 $99,000
WC‐11000
Wastewater Collection
System Rehabilitation
Augmentation Project 24
This project addressed areas that were identified in Wastewater Capital
Improvement Project 17 (Cleaning and Video Inspection of the Collection
System) as needing rehabilitation. This project was combined with Project 25
and 26(WC‐12001; WC‐13001).
Construction Wastewater
Collection Utilities Fall 2019 $3,131,595
WC‐13001
Wastewater Collection
System Rehabilitation
Augmentation Project 26
This project was combined with Project 24 and 25(WC‐11001; WC‐12001). All
new service laterals were installed from the new sewer main to the new sewer
cleanouts located in the City’s right‐of‐way.
Construction Wastewater
Collection Utilities Fall 2019 $3,309,998
CB‐19000 Cubberley Track and Field
Replacement
This project replaced the synthetic turf field, installed an all‐weather track and a
fitness area.Construction Parks and Open
Space Public Works Fall 2019 $1,851,708
PE‐14018 Baylands Boardwalk
Improvements
This project replaced the existing boardwalk with similar alignment and
configuration. Construction Buildings and
Facilities Public Works Winter 2019 2,123,681$
PE‐17009 City Hall Floor 4 Remodel This project improved the Administrative Services Department offices on the
fourth floor of City Hall.Construction Buildings and
Facilities Public Works Winter 2019 494,818$
PE‐14015
Lucie Stern Buildings
Mechanical and Electrical
Upgrades
This project replaced and upgraded the mechanical, electrical, and fire/life
safety systems at Lucie Stern Children’s Theater, Lucie Stern Community
Theater, and Lucie Stern Community Center.
Construction Buildings and
Facilities Public Works Spring 2019 6,142,607$
PL‐16000 Quarry Road Improvements
and Transit Center Access
This project included planning, design and construction of bicycle and
pedestrian improvements along Quarry Road.Construction Traffic and
Transportation
Planning and
Community
Environment
Spring 2019 5,148,378$
EL‐17008 Utility Control Center
Upgrades This project upgraded the Utility Control Center working environment. Construction Electric Utilities Winter 2019 499,997$
GS‐12001 Gas Main Replacement
Project 22
This project replaced approximately 23,700 linear feet of gas mains and services
along University Avenue and other streets in the Downtown North
nieghborhood.
Construction Gas Utilities Spring 2019 11,658,997$
WC‐12001
Wastewater Collection
System Rehabilitation /
Augmentation Project 25
This project was combined with Project 24 and 26 (WC‐11001; WC‐13001)
replacing 45,294 linear feet of sanitary sewer mains in university South,
Professorville and Old palo Alto neigborhoods.
Construction Wastewater
Collection Utilities Spring 2019 3,211,998$
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List of Completed Projects
CIP #Project Name Project Description Project Type Fund Source Department Season
Completed
Year
Completed
Total Project Budget
**CMR Date
WQ‐14001 Dewatering and Loadout
Facility
This project provides funding for the design and construction of the sludge
dewatering facility and truck loadout to retire existing dewatering and sewage
sludge incinerators.
Construction Wastewater
Treatment Public Works Spring 2019 27,497,551$
WS‐12001 Water Main Replacement –
Project 26
This project replaced approximately 11,000 linear feet of aging water mains and
services which included water main replacement as part of the Upgrade
Downtown Project.
Construction Water Utilities Spring 2019 7,506,161$
PE‐17009 City Hall Floor 5 Remodel This project improved the Planning and Community Environment (PCE)
Department offices on the fifth floor of City Hall. Construction Buildings and
Facilities Public Works Summer 2018 525,000$
AC‐14001 Baylands Nature Interpretive
Center Exhibit Improvements
This project replaced worn out or non‐functioning exhibits at the Baylands
Nature Interpretive Center.Construction Buildings and
Facilities
Community
Services Summer 2018 56,000$
PE‐17000 Mitchell Park Adobe Creek
Bridge Replacement This project replaced the existing bridge over Adobe Creek in Mitchell Park. Construction Parks and Open
Space Public Works Summer 2018 250,000$
PD‐14000 Internal Alarm System
Replacement
This project replaced the citywide system of panic alarms from various
departments and the Council chambers.Construction Buildings and
Facilities Police Summer 2018 78,000$
EL‐14004 Maybell 1&2 4/12kV
Conversion This project converted circuits 1 & 2 at Maybell substation from 4kV to 12kV. Construction Electric Utilities Fall 2018 364,796$
GS‐15001 Security at City Gas Receiving
Stations
This project equiped the City’s four Gas Receiving Stations with video
surveillance systems. Construction Gas Utilities Summer 2018 150,000$
SD‐13003
Matadero Creek Storm Water
Pump Station and Trunk Line
Improvements
This project upgraded the capacity to the Matadero Creek Storm Water Pump
Station, which serves a low‐lying 1200‐acre area of southeastern Palo Alto. Construction Storm Drain Public Works Summer 2018 6,685,317$
AP‐16002 Wildlife Hazard Management
Plan
The Wildlife hazard Management Plan identified the specific actions the airport
will take to mitigate the risk of wildlife strikes on or near the airport.Study Airport Public Works Summer 2018 63,415$
WC‐14001
Wastewater Collection
System Rehabilitation
Augmentation Project 27
This project replaced 16,859 linear feet of sanitary sewer mains of various sizes
on various streets.Construction Wastewater
Collection Utilities Winter 2018 4,022,455$
PG‐15000 Buckeye Creek Hydrology
Study
This project analyzed flooding conditions and recommended flood control
structures and drainage and erosion control solutions for the creek located
within Foothills Park.
Study Parks and Open
Space Public Works Spring 2018 167,741$
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List of Completed Projects
CIP #Project Name Project Description Project Type Fund Source Department Season
Completed
Year
Completed
Total Project Budget
**CMR Date
PE‐17004
CalTrain Corridor Video
Management System
Installation
This project replaced two existing gateway signs in the right‐of‐way for the
California Avenue business district. Construction Streets and
Sidewalks Public Works Spring 2018 1,550,000$
PF‐16003 Parking Lot Q Elevator
Modernization This project modernized the existing elevator at Parking Lot Q.Construction Buildings and
Facilities Public Works Fall 2017 170,608$
PE‐13003 Parks, Trails, Open Space, and
Recreation Master Plan
This master plan provided guidance on the recreation and improvement needs
for Palo Alto’s parks, trails, open space and recreational programs. Study Parks and Open
Space
Community
Services Fall 2017 627,057$
PE‐12003 Rinconada Park Master Plan
This project developed a plan for short, medium and long range improvements
to the regional park including the consideration of pathways, new restrooms
and playgrounds, new landscaping, and revitalization of underutilized areas
within the park.
Study Parks and Open
Space
Community
Services Fall 2017 541,355$
PE‐13012 Structural Assessment of City
Bridges
The project developed an inventory of all City‐owned bridges and culvert
structures, condition assessment, cost estimate for rehabilitation, and
recommendation for future inspection frequencies, assessment and
improvements.
Study Buildings and
Facilities Public Works Fall 2017 198,529$
WC‐11000
Wastewater Collection
System Rehabilitation /
Augmentation Project 24
Combined with Project 25 and 26 (WC‐12001; WC‐13001), this project replaced
and/or rehabilitated approximately 42,398 linear feet of sanitary sewer mains of
various sizes, 779 sewer laterals, and 121 sewer manholes.
Construction Wastewater
Collection Utilities Fall 2017 3,119,806$
WC‐13001
Wastewater Collection
System Rehabilitation /
Augmentation Project 26
Combined with Project 25 and 26 (WC‐12001; WC‐13001), this project replaced
and/or rehabilitated approximately 42,398 linear feet of sanitary sewer mains of
various sizes, 779 sewer laterals, and 121 sewer manholes.
Construction Wastewater
Collection Utilities Fall 2017 3,361,118$
PG‐13003
Golf Reconfiguration and
Baylands Athletic Center
Improvements
This project completed the rehabilitation of the Palo Alto Municipal Golf Course,
including a new layout for the course, new prefabricated restroom, new water‐
saving turf and irrigation system, and rebranded the course as the Baylands Golf
Links.
Construction Parks and Open
Space Public Works Fall 2017 13,675,177$
GS‐11000 Gas Main Replacement –
Project 21
This project combined with GWR 19B & GMR 20 and replaced ABS gas mains
and services. Construction Gas Utilities Winter 2017 2,364,937$
WS‐11000 Water Main Replacement –
Project 25
This project provided installation of approximately 11,869 linear feet of new
High Density Polyethylene (HDPE) water mains, 232 new HDPE water services,
and 15 new fire hydrants within the City limits.
Construction Water Utilities Winter 2017 5,445,069$
WS‐15004 Water System Master Plan
The 2015 Water System Master Plan identified present capital improvements
and replacement rates required to ensure optimal reliability levels of service to
the existing distribution and transmission systems.
Study Water Utilities Spring 2017 500,000$
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List of Completed Projects
CIP #Project Name Project Description Project Type Fund Source Department Season
Completed
Year
Completed
Total Project Budget
**CMR Date
WC‐10002
Wastewater Collection
System Rehabilitation /
Augmentation Project 23
Combined with Project 22 (WC‐09001). This project replaced and/or
rehabilitated approximately 33,497 linear feet of sanitary sewer mains of
various sizes, 554 sewer laterals, and 102 sewer manholes.
Construction Wastewater
Collection Utilities Winter 2017 1,272,289$
EL‐10009
Street Light System Street
Light System Conversion
Project
This project converted HPS streetlights to LED and the conversion of
approximately 4500 cobrahead streetlight fixtures. Construction Electric Utilities Spring 2017 696,918$
EL‐13006 Sand Hill / Quarry 12kV
InterTie
This project installed new wire to connect circuits QR‐24 and QR‐27 in the Sand
Hill/Quarry area. Construction Electric Utilities Winter 2017 208,648$
EL‐15001 Electric Substation Battery
Replacement This project replaced the batteries in all nine of the City's electric substations. Construction Electric Utilities Winter 2017 400,000$
PG‐13001
Stanford/Palo Alto Playing
Fields Soccer Turf
Replacement
This project replaced the synthetic turf at the Stanford/Palo Alto Playing Fields. Construction Parks and Open
Space
Community
Services Fall 2016 1,499,979$
PG‐09003 Park Maintenance Shop
Remodel
This project renovated and remodeled the Parks maintenance shop for safety
and efficienciency upgrades.Construction Parks and Open
Space
Community
Services Summer 2016 94,419$
PE‐12017 City Hall First Floor
Renovations
This project installed new elevator control panels and replaced the gray‐painted
panels inside the elevators.Construction Buildings and
Facilities Public Works Summer 2016 3,974,963$
PE‐11012 Temporary Main Library This project created a temporary main Library to be used while the new one was
being constructed.Construction Buildings and
Facilities Public Works 156,254$
PE‐15029 Baylands Nature Interpretive
Center Facility Improvement
The project replaced decking, railings, structural framing members, exterior
wood flooring, and cabinetry, restroom reconfiguration, and provided
Americans with Disabilities Act (ADA) improvements.
Construction Buildings and
Facilities Public Works Spring 2017 889,452$
PE‐13008 Bowden Park Improvements
This project improved the children’s playground and included park amenity
upgrades such as new playground equipment, a new retaining wall, surfacing
and pathway upgrades, planting restoration and irrigation renovations, and
replaced of damaged wood benches and the playground perimeter fence.
Construction Parks and Open
Space
Community
Services Summer 2016 421,126$
PE‐13020 Byxbee Park Trails This project provided trail and site amenities over the remaining area of the
landfill cap. Construction Parks and Open
Space Public Works Fall 2016 334,607$
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List of Completed Projects
CIP #Project Name Project Description Project Type Fund Source Department Season
Completed
Year
Completed
Total Project Budget
**CMR Date
PE‐17002 City Hall Floor 3 Remodel
This project improved the Utilities Department administrative offices on the
third floor of City Hall. It included new carpet, wall reconfiguration, a
kitchenette, cabinets, paint, soundproofing, office furniture, doors, and
associated building systems.
Construction Buildings and
Facilities Public Works Spring 2017 440,000$
PE‐14015
Lucie Stern Buildings
Mechanical and Electrical
Upgrades – Phase 1
This project replaced and upgraded the mechanical, electrical, and fire/life
safety systems at Lucie Stern Children’s Theater, Lucie Stern Community
Theater, and Lucie Stern Community Center.
Construction Buildings and
Facilities Public Works Summer 2016 3,247,248$
PG‐12004 Sarah Wallis Park
Improvements
This project improved site amenities with new concrete pathways, replaced old
furnishings, and upgraded landscape with drought tolerant species. Construction Parks and Open
Space
Community
Services Winter 2017 65,000$
AP‐16003 Airport Perimeter Fence
This project replaced the perimeter fencing and gates surrounding the Palo Alto
Airport boundaries to prevent unauthorized access to the airport runway in
accordance with Federal and State standards.
Construction Airport Public Works Spring 2017 2,003,540$
SD‐11101
Channing Avenue/Lincoln
Avenue Storm Drain
Improvements
This project installed of 5,800 linear feet of 36‐inch to 60‐inch diameter storm
drain along Channing and Lincoln Avenues over three project phases to increase
drainage system capacity.
Construction Storm Drain Public Works Winter 2016 7,676,275$
GS‐14004 Gas Distribution System
Model
This project included the development, model installation, testing,
documentation, and staff training of a natural gas distribution system model. Study Gas Utilities Summer 2016 149,500$
AC‐14000 Art Center Auditorium Audio,
Visual and Furnishings
This project replaced outdated audio visual equipment and furnishings
following the auditorium’s use as a temporary library. Construction Buildings and
Facilities
Community
Services Winter 2016 150,000$
PF‐15000 Rinconada Pool Locker Room This project renovated the Rinconada Pool locker room including the changing
area, restrooms, and showers in the women's and men's locker rooms. Construction Buildings and
Facilities Public Works Winter 2016 464,433$
PE‐13016 El Camino Park Restoration
This project installed new athletic fields, synthetic turf, field lighting, fencing, a
new restroom, scorekeeper booth and storage buildings, an expanded parking
lot, new bike and pedestrian pathways, landscaping, benches, and other
amenities.
Construction Parks and Open
Space
Community
Services Fall 2015 5,611,122$
353,550,656$ Notes: ** Final Project Actuals may be different from Total Project Budget amounts Grand Total
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