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HomeMy WebLinkAboutStaff Report 2403-2829CITY OF PALO ALTO CITY COUNCIL Special Meeting Monday, April 15, 2024 Council Chambers & Hybrid 5:30 PM     Agenda Item     3.Approval of Minutes from the March 18, 2024 and March 25, 2024 Meetings. City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: April 15, 2024 Report #:2403-2829 TITLE Approval of Minutes from the March 18, 2024 and March 25, 2024 Meetings. RECOMMENDATION That the minutes be reviewed and approved. ATTACHMENTS Attachment A: March 18, 2024 Draft Action Minutes Attachment B: March 25, 2024 Draft Action Minutes APPROVED BY: Mahealani Ah Yun CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 5 Regular Meeting March 18, 2024 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely: Absent: Special Orders of the Day 1. Proclamation Welcoming Exchange Students and Chaperones from Sister City Tsuchiura, Ibaraki, Japan NO ACTION TAKEN Closed Session 2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Authority: Cal Govt Code 54957 Title: City Manager – Mid-Year Check-In MOTION: Vice Mayor Lauing moved, seconded by Council Member Kou to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 5:49 P.M. Council returned from Closed Session at 7:10 P.M. Mayor Stone announced no reportable action. Study Session 4. Presentation from Cal Poly San Luis Obispo Community Planning Studio on its Findings Related to San Antonio Road Corridor Existing Conditions and Alternatives Report. CEQA Status - Not a project. DRAFT ACTION MINUTES Page 2 of 5 City Council Meeting Draft Action Minutes: 03/18/2024 NO ACTION TAKEN Consent Calendar Council Member Burt registered a no vote on Agenda Item Number 10. Council Member Tanaka registered a no vote on Agenda Item Number 7, 8, 10. Council Member Tanaka requested to pull Agenda Item Number 8. Council Member Veenker registered a no vote on Agenda Item Number 10. MOTION: Council Member Burt moved, seconded by Council Member Lythcott-Haims to approve Agenda Item Numbers 5-11. MOTION PASSED ITEMS 5, 6, 9, 11: 7-0 MOTION PASSED ITEMS 7, 8: 6-1, Tanaka no MOTION PASSED ITEM 10: 4-3, Burt, Tanaka, Veenker no 5. Approval of Minutes from March 4, 2024 meeting 6. Adoption of a Resolution Approving an Edison Electric Institute Master Power Purchase and Sale Agreement With Silicon Valley Clean Energy Authority and Delegating Authority to the City Manager to Transact Under the Master Agreement for Electricity-Related Commodities and Services CEQA Status: Not a project under CEQA Guidelines 15378(b)(5) 7. Approval of Amendment No. 2 of C19171513 With CLEAResult Consulting, Inc. (CLEAResult) Extending the Contract Expiration Date by Three Years From April 16, 2024 to April 15, 2027. CEQA Status - Not a Project. 8. Approval of a Professional Services Agreement (Contract No. C24190819) Between the City of Palo Alto and Pets in Need for a Total Not-to-Exceed Amount of $7,373,516 for a Five-year Term; and Amend the FY2024 Budget in the General Fund; CEQA status – categorically exempt. 9. Adoption of a Resolution Authorizing Use of the City’s Activity (1) Permanent Local Housing Allocation (PLHA) 2019, 2020, and 2021 Allocations for Predevelopment Activities, Construction, and/or Permanent Financing of New Affordable Housing at the Matadero Creek Affordable Housing Site, and Approve FY 2024 Budget Amendments in the Permanent Local Housing Allocation Fund; CEQA Status – not a project. DRAFT ACTION MINUTES Page 3 of 5 City Council Meeting Draft Action Minutes: 03/18/2024 10. Approval of Amended Palo Alto CLEAN Program Rules and Requirements, Handbook, and Power Purchase Agreement; CEQA Status: Not a Project under CEQA Guidelines Sections 15378(a) and (b) 11. SECOND READING: Adopt a Park Dedication Ordinance for the Tower Well site, 0.19 acres of land (8,437 square feet) at 201 Alma Street and approve the proposed name “Tower Well Park” as Recommended by the Parks and Recreation Commission. CEQA status - not a project. (FIRST READING: March 4, 2024 PASSED 7-0) Action Items 12. SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter 8.04 (Street, Trees, Shrubs, and Plants) and Chapter 8.10 (Tree Preservation and Management Regulations) (FIRST READING: January 16, 2024 PASSED 5-2, Lythcott- Haims, Tanaka no) Item Removed Off Agenda 13. Discussion and Direction Regarding the City Council Procedures and Protocols Handbook - Annual Discussion as Recommended by the Policy & Services Committee Item Removed Off Agenda AA1. Approval of the 2024 City Council Priority Objectives and Finance Committee and Policy & Services Committee Workplans (Item Continued from March 4, 2024 and March 11, 2024 City Council Meeting) New Item added MOTION: Council Member Veenker moved, seconded by Vice Mayor Lauing to approve the 2024 Proposed City Council Priorities and Objectives: Climate Change & Natural Environment section. MOTION PASSED: 7-0 MOTION: Vice Mayor Lauing moved, seconded by Council Member Kou to approve the 2024 Proposed City Council Priorities and Objectives: Housing for Social and Economic Balance section and additional changes/additions: 1. Revise NOFA to read: “Conduct a policy review with criteria for Notice of Funding Availability (NOFA)”; and, 2. Add the evaluation of sources and methods for raising significant funding to support affordable housing. MOTION PASSED: 7-0 Agenda Item AA1 to be continued to March 25, 2024 City Council Meeting. DRAFT ACTION MINUTES Page 4 of 5 City Council Meeting Draft Action Minutes: 03/18/2024 AA2. Policy and Services Recommendation to the City Council for the creation of a Citizens Advisory Committee on a Potential Charter Amendment on Council Member Compensation (Item Continued from March 11, 2024 City Council Meeting) Agenda Item AA2 not heard and to be deferred to March 25, 2024 City Council Meeting. Closed Session AA3. CONFERENCE WITH CITY ATTORNEY-EXISTING LITIGATION Subject: Hamilton and High, LLC, The Keenan Family Trust, et al. v. City of Palo Alto, et al. Santa Clara County Superior Court Case No. 20CV366967 Authority: Government Code Section 54956.9(d)(1) New Item added 3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section 54956.8 Property: 4000 Middlefield Road, Palo Alto (Informally known as the Cubberley Site) Negotiating Party: Palo Alto Unified School District City Negotiators: (Ed Shikada, Chantal Cotton Gaines, Kristen O'Kane, Sunny Tong) Subject of Negotiations: Purchase, Exchange, and/or Lease Price and Terms of Payment Agenda Item Reordered MOTION: Vice Mayor Lauing moved, seconded by Council Member Veenker to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 10:40 P.M. Council returned from Closed Session at 11:29 P.M. Mayor Stone announced no reportable action was taken. Adjournment: The meeting was adjourned at 11:30 P.M. DRAFT ACTION MINUTES Page 5 of 5 City Council Meeting Draft Action Minutes: 03/18/2024 ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 4 Special Meeting March 25, 2024 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely: Absent: Closed Session 1. CONFERENCE WITH CITY ATTORNEY- EXISTING LITIGATION Subject: Reinert v. City of Palo Alto Santa Clara County Superior Court Case No. 21-CV- 391286 (One Case, as Defendant) Authority: Government Code Section 54956.9(d)(1) MOTION: Council Member Veenker moved, seconded by Vice Mayor Lauing to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 5:33 P.M. Council returned from Closed Session at 5:53 P.M. Mayor Stone announced no reportable action. Action Items 2. Approval of the 2024 City Council Priority Objectives and Finance Committee and Policy & Services Committee Workplans (Item Continued from March 4, 2024, March 11, 2024, and March 18, 2024 City Council Meetings) MOTION: Council Member Burt moved, seconded by Council Member Lythcott-Haims to approve the 2024 Proposed City Council Priorities and Objectives: Community Health, Safety, Wellness & Belonging section with the following additional objective: 1. Enhanced Caltrain safety and security. DRAFT ACTION MINUTES Page 2 of 4 Sp. City Council Meeting Draft Action Minutes: 03/25/2024 MOTION PASSED: 7-0 MOTION: Council Member Kou moved, seconded by Council Member Burt to refer the following to the Finance Committee 2024 Workplan: 1. Consider a $250k grant for Ability Path to move forward with their facilities at Mitchell Park Place at 525 East Charleston Road for services. MOTION PASSED: 6-1, Tanaka no MOTION: Mayor Stone moved, seconded by Council Member Veenker to approve the Finance Committee 2024 Workplan with the additional referral: 1. Consider a $250k grant for Ability Path to move forward with their facilities at Mitchell Park Place at 525 East Charleston Road for services. MOTION PASSED: 6-1, Tanaka no MOTION: Council Member Burt moved, seconded by Council Member Kou to approve the Policy & Services Committee 2024 Workplan and refer the following to the Policy & Services Committee Workplan: 1. Review of an annual schedule of repeat items that occur annually on agendas for Policy & Services, Finance Committee, and City Council along with the approximate month they occur; and, 2. Establish a frequency for joint City Council meetings or Policy & Services meeting with Boards and Commissions, Youth Council, and meetings with Boards and Commissions Chairs; and, 3. Retain the November 2021 Council referral on neighborhood programs, to request Policy & Services to review and make recommendations for any initiatives to support and strengthen neighborhood programs. MOTION PASSED: 7-0 3. Policy and Services Recommendation to the City Council for the creation of a Citizens Advisory Committee on a Potential Charter Amendment on Council Member DRAFT ACTION MINUTES Page 3 of 4 Sp. City Council Meeting Draft Action Minutes: 03/25/2024 Compensation (Item Continued from March 11, 2024 and March 18, 2024 City Council Meetings) MOTION: Vice Mayor Lauing moved, seconded by Council Member Lythcott-Haims to create a Committee of seven (7) members, four (4) of which are former City Council members, with each Council Member appointing one (1) member, to consider future increases in Council Member salaries above the guidelines in SB329 (which for a city the size of Palo Alto is $1600/month). Committee Members must agree not to run for Council for at least 5-years following the issuance of a recommendation. a. If the Committee supports an increase, make a recommendation to the City Council on amount and timing to be considered by Council. b. If the committee recommends no increase, provide to the City Council rationale for the decision. MOTION PASSED: 4-3, Burt, Kou, Tanaka no Adjournment: The meeting was adjourned at 8:15 P.M. DRAFT ACTION MINUTES Page 4 of 4 Sp. City Council Meeting Draft Action Minutes: 03/25/2024 ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.