HomeMy WebLinkAboutStaff Report 2402-26404
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City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: City Auditor
Meeting Date: March 4, 2024
Report #:2402-2640
TITLE
Acceptance of the Office of the City Auditor's Quarterly Status Report for the Period of October
- December 2023
RECOMMENDATION
The Policy and Services Committee and the Office of the City Auditor recommend the City
Council accept the Office of the City Auditor’s Quarterly Status Report covering October
– December 2023.
EXECUTIVE SUMMARY
The committee members approved the Quarterly Status Report in the Analysis section below at
the Policy and Services Committee meeting on February 13, 20241.
MOTION: Council Member Lythcott-Haims moved, seconded by Chair Kou to
recommend the City Council accept the Office of the City Auditor’s Quarterly Status
Report covering October – December 2023.
MOTION PASSED: 2-0
BACKGROUND
The Task 5 of the six required internal audit tasks in the agreement between the City of Palo
Alto (City) and Baker Tilly US, LLP (Baker Tilly) is to provide a quarterly report of the status and
progress toward audit completion as information reports to the City Council.
ANALYSIS
The internal audit activities from October to December 2023 are listed below by task within the
1 Policy & Services Committee, February 13, 2024, Agenda Item #2, SR #2312-2460,
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=14868
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agreement with the City:
•Task 1 – Citywide Risk Assessment
o Presented to and approved by the Policy and Services Committee on December
12, 2023 (Report# 2310-2174)2
•Task 2 – Preparation of Annual Audit Plan
o FY2024 Audit Plan presented to and approved by the Policy and Services
Committee on December 12, 2023 (Report# 2310-2174)²
•Task 3 – Selection of External Financial Auditor and Annual Audit Coordination
o FY2023 Audited Financial Statements presented to and approved by Finance
Committee on November 28, 2023 (Report# 2309-2041)3
•Task 4 – Execute Annual Audit Plan
o Presented the Wastewater Treatment Plant Agreement Audit report to Policy and
services Committee on December 12, 2023 (Report# 2311-2307)4
o Presented the Investment Management Audit report to the Policy and Services
Committee on December 12, 2023 (Report# 2311-2308)5
•Task 5 – Periodic Reporting, Hotline Monitoring, and Other Administrative Functions
o Obtained City Council consent of the proposed changes to the Fraud, Waste, and
Abuse Hotline Administration Policy on November 13, 2023 (Report # 2310-2180)6
o No hotline reports were received during this period
o Participated in various meetings, including City Council, Executive Leadership,
Agenda Planning, and Committee Meetings
•Task 6 – Evaluation and Benchmarking
o No activity to report in this quarter
FISCAL/RESOURCE IMPACT
This quarterly report does not have resource impact.
STAKEHOLDER ENGAGEMENT
No stakeholder was engaged in preparation of this quarterly report.
ENVIRONMENTAL REVIEW
Environmental review is not applicable to preparation of this quarterly report.
APPROVED BY:
2 Policy and Services Committee, December 12, 2023, Agenda Item #3, SR #2310-2174;
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=12186
3 Finance Committee, November 28, 2023, Agenda Item #1, SR #2309-2041;
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=13238
4 Policy and Services Committee, December 12, 2023, Agenda Item #4, SR # 2311-2307;
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=12186
5 Policy and Services Committee, December 12, 2023, Agenda Item #5, SR # 2311-2308;
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=12186
6 City Council, November 13, 2023, Agenda Item #1, SR #2310-2180;
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=13056