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HomeMy WebLinkAboutStaff Report 2312-23255.Approval of Minutes from December 4, 2023 Meeting City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: December 18, 2023 Report #:2312-2325 TITLE Approval of Minutes from December 4, 2023 Meeting RECOMMENDATION That the minutes be reviewed and approved. ATTACHMENTS Attachment A: December 4, 2023 Draft Action Minutes APPROVED BY: Mahealani Ah Yun CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 5 Regular Meeting December 4, 2023 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely: Absent: Study Session 1. Presentation of the 2023 Annual Community Survey Results No action taken. Consent Calendar Council Member Veenker registered a no vote on Agenda Item Number 6. Council Member Tanaka registered a no vote on Agenda Item Number 3. MOTION: Vice Mayor Stone moved, seconded by Council Member Lauing to approve Agenda Item Numbers 2-8. MOTION SPLIT FOR THE PURPOSE OF VOTING MOTION PASSED ITEMS 2, 4-5, 7-8: 7-0 MOTION PASSED ITEM 3: 6-1, Tanaka no MOTION PASSED ITEM 6: 6-1, Veenker no 2. Approval of Minutes from November 13, 2023 Meeting 3. Finance Committee and Utilities Advisory Commission Recommend the City Council Adopt a Resolution Approving the 2023 Electric Integrated Resource Plan DRAFT ACTION MINUTES Page 2 of 5 City Council Meeting Draft Action Minutes: 12/04/2023 4. Approve and Authorize the City Manager to Execute a Grant Agreement With the State of California Board of State and Community Corrections to Develop and Implement a Three- Year Program to Combat Organized Retail Theft with $5.2 million in State Funds, Requiring $0 in City Matching Funds; and Approve a FY 2024 Budget Amendment (Requires 2/3 approval) in the Supplemental Law Enforcement Services Fund; CEQA status – not a project. 5. Approval of Professional Services Agreement Contract with TruePoint Solutions (C24181451) in an Amount Not to Exceed $486,386 for a Period of Five Years for Electronic Document Review Software and Implementation. 6. Approval of Amendment No. 2 to Contract No. C20175305A With AECOM Technical Services, Inc. to Extend the Contract three and half years through June 30, 2027 for Sea Level Rise Adaptation Plan Development; CEQA – Addendum to the Comprehensive Plan EIR, approved June 5, 2023. 7. Approval of Amendment Number 1 to Contract Number C23183770 with Townsend Public Affairs, Inc. to Extend Term for an Additional Year of Service (first of four (4) annual options to renew) for State and Federal Legislative Advocacy and Grant Consulting and Compliance Services - CEQA Status – Not a Project 8. Adoption of an Ordinance Amending Chapter 2.30 (Contracts and Purchasing Procedures) and Chapter 2.37 (Business Tax) of the Palo Alto Municipal Code to Correct Clerical Errors and Clarify Procedures for Administering the Business Tax. CEQA Status -- Not a project. Action Items 9. Adoption of a Resolution for Weeds to be Declared a Public Nuisance and Setting February 26, 2024 for a Public Hearing for Objections to the Proposed Weed Abatement. MOTION: Council Member Lauing moved, seconded by Mayor Kou to adopt a resolution: 1. Declaring weeds to be a public nuisance; 2. Setting February 26, 2024, for a public hearing on objections to proposed weed abatement; and 3. Directing staff to publish a notice of hearing in accordance with the provisions of the Palo Alto Municipal Code. MOTION PASSED: 7-0 DRAFT ACTION MINUTES Page 3 of 5 City Council Meeting Draft Action Minutes: 12/04/2023 10. Adoption of an Ordinance Amending Palo Alto Municipal Code (PAMC) Section 18.42.160 (Safe Parking) to Permanently Establish the Congregation-Based Safe Parking Program and Establishing Regulations Related to Safe Parking, Including a Maximum Number of Vehicles Per Night on Each Site; and Consideration of options to explore expansion of Safe Parking MOTION: Vice Mayor Stone moved, seconded by Council Member Lauing to: A. Adopt the attached Ordinance (Attachment A) amending PAMC Section 18.42.160 (Safe Parking). The changes permanently establish the congregation-based safe parking program by allowing overnight safe parking as an ancillary use to a church’s and religious institution’s use in all zoning districts where churches and religious institutions are an allowed use, and to establish regulations related to safe parking, including a maximum number of vehicles per night on each site. This ordinance includes modifications recommended by the Planning and Transportation Commission (PTC). B. Direct Staff to explore expansion of Safe Parking in Palo Alto, such as increasing the footprint of Safe Parking at the Geng Road site. C. Refer to PTC consideration of expanding Safe Parking to commercial lots throughout the City. D. Direct staff amend the Ordinance for second reading to state that: The terms of duration shall apply to safe parking permit holders with valid safe parking permits as of the date of ordinance adoption. E. Allow Up to 8 Vehicles and direct staff to include an appeal opportunity when increasing the number of vehicles. F. Direct staff to explore clearer data on the population and condition of unhoused in Palo Alto. MOTION PASSED: 6-1, Tanaka no 11. Colleague’s Memo - Adjustment to City Council Compensation MOTION: Council Member Burt moved, seconded by Council Member Lythcott-Haims to direct staff return to Council with an Ordinance to be placed on Consent Calendar with an effective date of January 1, 2025 at the earliest to: 1. Raise monthly City Council Member salaries, at a minimum, to levels set by SB-329 guidelines. DRAFT ACTION MINUTES Page 4 of 5 City Council Meeting Draft Action Minutes: 12/04/2023 2. Allow City Council Members to participate in the City’s employee childcare assistance benefit as applicable. 3. Refer to the Policy & Services Committee for a recommendation regarding creation of a Citizen Advisory Committee to evaluate City Council Member compensation above SB- 329 guidelines. 4. Semi-Annually placed on Consent Calendar a cost-of-living adjustment to the Council Salary. MOTION PASSED: 6-1, Tanaka no 12. Colleague’s Memo - Palo Alto Public Art Commission Restoration to Seven Members MOTION: Council Member Burt moved, seconded by Mayor Kou to direct staff to schedule a Consent Calendar item for City Council to restore the Public Art Commission to 7 members and refer to Policy & Services Committee to review with the Public Art Commission the respective role of the Public Art Commission staff, stakeholders, and the Council in public art decisions in relation to placement and themes of art. MOTION PASSED: 7-0 Adjournment: The meeting was adjourned at 10:10 P.M. DRAFT ACTION MINUTES Page 5 of 5 City Council Meeting Draft Action Minutes: 12/04/2023 ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.