HomeMy WebLinkAboutStaff Report 2310-21693.Approval of Minutes from October 23, 2023 Meeting
City Council
Staff Report
Report Type: CONSENT CALENDAR
Lead Department: City Clerk
Meeting Date: November 13, 2023
Report #:2310-2169
TITLE
Approval of Minutes from October 23, 2023 Meeting
RECOMMENDATION
That the minutes be reviewed and approved.
ATTACHMENTS
Attachment A: October 23, 2023 Draft Minutes
APPROVED BY:
Mahealani Ah Yun
CITY COUNCIL
DRAFT ACTION MINUTES
Page 1 of 4
Regular Meeting
October 23, 2023
The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual
teleconference at 5:30 P.M.
Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker
Present Remotely:
Absent:
Closed Session
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Authority: Cal. Gov. Code section
54957(b); Title: City Manager
2. CONFERENCE WITH LABOR NEGOTIATORS Authority: Cal. Gov. Code section 54957.6;
Agency representative: Jeremy Dennis, MRG; Unrepresented Employees: City Manager
and City Attorney
Item 2 deferred to a future meeting date to be determined.
MOTION: Council Member Lauing moved, seconded by Mayor Kou to go into Closed Session.
MOTION PASSED: 7-0
Council went into Closed Session at 5:32 P.M.
Council returned from Closed Session at 7:39 P.M.
Mayor Kou announced nothing to report.
Consent Calendar
MOTION: Mayor Kou moved, seconded by Council Member Lythcott-Haims to approve Agenda
Item Numbers 3-4.
MOTION SPLIT FOR THE PURPOSE OF VOTING
DRAFT ACTION MINUTES
Page 2 of 4
City Council Meeting
Draft Action Minutes: 10/23/2023
MOTION PASSED ITEM 3: 7-0
MOTION PASSED ITEM 4: 6-1, Tanaka no
3. Approval of FY 2023 Reappropriations Requests and Amendments to the FY 2024 Budget
Appropriation. CEQA Status: Not a Project
4. Approval of Contract Amendment No. 3 with Carollo Engineers, Inc., adding $388,538 to
the Total Contract Amount for Construction Management Services through June 30, 2024
for the Regional Water Quality Control Plant Primary Sedimentation Tank Rehabilitation
Project. CEQA status – Exempt under CEQA Guidelines Section 15301 (repairs to existing
facilities).
Council Member Tanaka registered a no vote on Agenda Item Number 4.
Action Items
AA1. Discussion and Direction on Feedback Regarding the Proposed Joint Powers Agency (JPA)
Agreement for Cities Association of Santa Clara County or Authority to Approve the JPA
Agreement As Drafted or With Revisions; CEQA: Not a Project (Continued from October
16, 2023)
MOTION: Council Member Veenker moved, seconded by Council Member Lythcott-Haims to Call
the Question.
MOTION PASSED: 5-2, Stone, Kou no
AMENDMENT: Mayor Kou moved, seconded by Vice Mayor Stone to determine a working
committee comprised of staff members from member agencies be established as advisory to the
board.
MOTION PASSED: 4-3, Lythcott-Haims, Veenker, Tanaka no
AMENDMENT INCORPORATED INTO THE MAIN MOTION
MAIN MOTION: Vice Mayor Stone moved, seconded by Council Member Veenker to approve the
JPA Agreement as drafted and request the CASCC in the upcoming bylaws to consider:
a. Whether it should be a simple majority or super majority when voting on taking a position
on legislative matters, and;
DRAFT ACTION MINUTES
Page 3 of 4
City Council Meeting
Draft Action Minutes: 10/23/2023
b. Whether a working committee comprised of staff members from member agencies
should be established as advisory to the board.
MOTION PASSED: 7-0
5. PUBLIC HEARING: Adoption of an Ordinance Amending the Stanford University Medical
Center (SUMC) Development Agreement Adjusting the Timeline for Achieving the SUMC
Alternative Mode Share Targets and Adoption of a Resolution Updating the Mitigation
Monitoring and Reporting Program Accordingly. Zoning District: HD (Hospital District).
Environmental Review: Project is Consistent with the 2011 Certified Environmental
Impact Report (EIR) for the SUMC Facilities Renewal and Replacement Project.
Council Member Veenker recused herself from this item.
MOTION: Vice Mayor Stone moved, seconded by Council Member Lauing to:
1. Find the proposed amendment to the SUMC Development Agreement consistent with the
Certified EIR for the SUMC Facilities Renewal and Replacement Project; and,
2. Adopt an Ordinance (Attachment A) approving Amendment No. 1 to the SUMC
Development Agreement; and modify language as follows: to extend the second interim
target year to 2024 and the final target year to 2026; and,
3. Adopt a Resolution (Attachment B) updating Mitigation Measure TR-2.3 to be Consistent
with the Development Agreement Amendment Number 1; and,
4. Prioritize use of any payments to the City for trip reduction to have a prioritized use in the
Northwest commercial areas of the City, meaning the hospital area and the shopping
center areas.
MOTION PASSED: 4-2-1, Lythcott-Haims, Tanaka no, Veenker recused
CLOSED SESSION
6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section
54956.8 Property: 1175 North San Antonio Road, Palo Alto (Informally known as the
former Los Altos Treatment Plant site) Negotiating Party: Santa Clara Valley Water District
City Negotiators: (Ed Shikada, Brad Eggleston, Karin North, Sunny Tong) Subject of
Negotiations: Lease Price and Terms of Payment
Adjournment: The meeting was adjourned at 10:44 P.M.
DRAFT ACTION MINUTES
Page 4 of 4
City Council Meeting
Draft Action Minutes: 10/23/2023
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor
NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC)
2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section
2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council
found action minutes and the video/audio recordings of Council proceedings to be the official
records of both Council and committee proceedings. These recordings are available on the City’s
website.