HomeMy WebLinkAboutStaff Report 2310-21208.2023 Council Priority Objectives Q3 Report
City Council
Staff Report
From: City Manager
Report Type: INFORMATION REPORTS
Lead Department: City Manager
Meeting Date: October 23, 2023
Report #:2310-2120
TITLE
2023 Council Priority Objectives Q3 Report
INFORMATION
This is an informational report that provides progress updates on the 2023 Council Priorities
and Objectives approved by the City Council on January 29, 2023. No action is needed.
BACKGROUND
On January 28, 2023, the Council held its annual retreat to approve the 2023 Council Priorities1.
The Priority Setting Guidelines define a priority as a topic that will receive unusual and
significant attention during the year. At the conclusion of the retreat, the City Council approved
the following priorities:
•Economic Recovery and Transition
•Climate Change and the Natural Environment: Protection and Adaptation
•Housing for Social and Economic Balance
•Community Health and Safety
On February 6, 20232, Council reviewed a set of Objectives meant to reflect potential Council
actions, be measurable and time-bound to make real progress in advancing Council Priorities.
At its April 10, 202333 meeting, the Council adopted 72 objectives which were further refined
and several funded during the 2024 Budget Adoption meeting4. Objectives are summarized in
Attachment A of the report.
1 City Council Retreat 1/28/23 https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=1492
2 2023 Council Objectives 2/6/2023
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=1067
3 2023 Updated City Council Objectives
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=1109
4 FY 2024 Budget Adoption https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=1170
ANALYSIS
Progress on Council Priorities is measured by the accomplishments of its subset objectives and
reported on a calendar quarterly basis. Calendar Q3 spans the months July through September
2023. A summary of all 72 objectives is listed in Attachment A, including an estimated
completion date, also measured in calendar quarters. A narrative on each objective update is
found in Attachment B, it includes:
Project description- describes activities and outcomes for the calendar year as some projects
are multi-year in length and are broken up into phases.
Project Status-
•Completed- Project as described in the description is overall complete, though some
minor/non-substantive follow-up may still be needed.
•On-Track- Project is expected to be completed as specified, no significant delays.
•Behind Schedule/Not Started- The project estimated completion date may be delayed
due to operational issues, capacity constraints (such as vacancies in staffing), or project
has not started.
•On Hold/Dropped- Project is not actively in progress or will no longer move forward in
the current year. Reasons may include the issue is no longer relevant or is
stalled/dropped due to council direction.
Estimated Completion- The calendar quarter in which the objective is expected to be
completed.
Department Lead- Identifies the lead department and project manager responsible for
coordinating progress.
Update- a brief progress update on the project describes work reflected in the respective
calenda quarter. Any delays or project issues will be reflected in this section.
Of the 72 Council objectives supporting Council priorities, as of Q3, 20 have been completed, 32
are on track, 13 behind schedule/not started, and seven (7) are on hold/dropped.
Council Priority Area Completed On
Track
Behind
Schedule
On Hold/
Dropped
Total
Economic Recovery & Business
Transition (ER&BT)4 5 1 1 11
Climate Change and the Natural
Environment: Protection and
Adaptation (CC&NE)
4 8 6 2 20
Housing for Social and Economic
Balance (HSEB)7 6 4 3 20
Community Health and Safety 5 13 2 1 21
(CH&S)
TOTAL 20 32 13 7 72
While great progress has been made with 72% of objectives either completed or estimated to
be completed by Q4, some objectives are now expected to extend into 2024. As mentioned
earlier in the report, at the request of the City Council four objectives have been placed on hold
and are scheduled to be reevaluated at the FY 2024 Midyear process. Another nine objectives,
for a variety of reasons, some outside of the City’s control, have pushed the completion date to
2024 and are summarized below:
ECONOMIC RECOVERY & BUSINESS TRANSITION
ERBT k. Provide direction on citywide retail zoning code changes including retail
preservation and neighborhood commercial district specific regulations and CUP thresholds
(ERT 4, 12, 13)
Lead Dept. PDS Amy French
Status: On Track Estimated Completion: 2024
Project Description:
Council directed staff and the Planning and Transportation Commission (PTC) to evaluate and
propose changes to enable Diverse Retail Uses in more retail sites, including food, medical,
educational, financial, and professional office uses citywide or by district, and evaluate ways
the City can curate a strong retail mix.
Update:
As part of the development of a comprehensive economic development strategy (ERT2),
Streetsense conducted a retail market analysis and outlined retail best practices and
recommendations. In addition to Streetsense, Michael Baker International consulting firm is
also concluding its findings on retail preservation and commercial district-level specific retail
recommendations. Data gathering, including stakeholder interviews, are underway. As this
work develops, next steps will include draft regulations for Planning and Transportation
Commission (PTC) and Council review. At its August 14 meeting, Council expanded the scope
of work for this project to include the creation of a Council ad hoc and discussion of near and
midterm initiatives to enhance retail land use and hotel use. Given the extended scope
directed by Council, the project is on track for an updated estimated completion date of Q2
2024.
CLIMATE CHANGE AND THE NATURAL ENVIRONMENT
CC&NE l. Implement Advanced Metering Infrastructure (AMI) through purchase of
meters/equipment for installation (CCPA7)
Lead Dept. UTL Dave Yuan
Status: Behind Schedule Estimated Completion: 2024
Project Description:
The City of Palo Alto Utilities (CPAU) is upgrading the City’s utility metering system with
electronic meters to utilize grid technology called Advanced Metering Infrastructure (AMI).
AMI is becoming a standard in the utilities industry, enabling interval utility usage data and
time-of-use rates for homes and businesses to the benefit of electric, natural gas, and water
utility customers. CPAU will replace old legacy electric meters with new advanced electric
meters and retrofit existing water and gas meters with AMI radios, starting with residential
meters.
Update:
The City has begun full deployment of residential AMI meters. Thus far, 2,500 of 75,000
electric, gas, and water AMI meters have been installed. Depending on commercial
availability of meters and radio endpoints, CPAU will complete residential AMI deployment
by end of 2024. Due to supply chain issues, the completion of electric commercial AMI
meters has been moved out to mid-2025. Customers with AMI meters will be able to view
their interval consumption pattern in the utilities customer portal MyCPAU and receive water
leak alerts starting in Q1 2024.
The City is partnering with Utility Partners of America (UPA) to exchange electric meter with a
new advanced electric meter and retrofit existing gas and water meters with AMI radios.
CC&NE p. Begin first phase construction for grid modernization and consultant resources to
plan for gas transition
Lead Dept. UTL Tomm Marshall
Status: Behind Schedule Estimated Completion: 2024
Project Description:
The City’s planned grid modernization project includes the modernization of the systematic
grid and incorporates the Goals and Key Actions from the Grid Modernization Study to
prepare the grid for widespread electrification in support of the S/CAP goal of an 80 percent
carbon reduction by 2030. A study is also planned to evaluate the financial and infrastructure
needs to manage the gas utility as gas sales decline.
Update:
The first phase of the Grid Modernization Study has concluded, it evaluated capacity
requirements needed for electrification. Design began for construction of a first
neighborhood modernization project, but the start of construction is delayed to coordinate
the feasibility of efficiencies in alignment with Fiber to the Premise construction. A discussion
is scheduled with the Finance Committee and City Council during November and December
2023 on the Fiber to the Premise project. Current expected start date is early 2024.
An initial budget has been approved to start a gas transition study and staff is currently
developing a work plan for the transition. Staff is also working to retain consulting services to
develop a model of the gas system to analyze future gas infrastructure requirements and
evaluate potential impacts of future modifications to the gas system. Staff has started to
prepare an RFP to retain consulting services and anticipates commencing work on the model
development during the first half of 2024. A project manager has been assigned to the
development of the RFP, but staff are still being identified for management of the gas
conversion program.
CC&NE t. Accept Electric Vehicle Strategic Plan
Lead Dept. UTL/
PWD
Jonathan Abendschein
Status: Behind Schedule Estimated Completion: 2024
Project Description:
Develop a strategic plan for the provision of electric vehicle (EV) charging infrastructure to
support EV growth in Palo Alto. Define the City’s role and funding needs. Evaluate strategies
for efficient electrification and EV charging to reduce grid impacts. Coordinate with the
Reliability and Resiliency Strategic Plan on the electric grid impacts and benefits of EV
charging and strategies to mitigate the impacts and take advantage of opportunities.
Update:
The Council approved Policy Guidelines for this study on June 5, 2023 as part of the 2023-
2025 S/CAP Work Plan and approved funding for the study as part of the FY 2024 budget on
June 19, 2023. Staff discussed the scope of the study with the S/CAP Committee and Working
Group in August 2023 and released a consultant RFP soon after. Staff’s goal is to get the
consulting contract approved by early 2024. While the project is moving forward and making
progress, development of an RFP and contract award is a multi-month process. Council can
expect to approve the EV Strategic Plan in 2024.
HOUSING FOR SOCIAL AND ECONOMIC BALANCE
HS&EB ee. Advance local and state housing interests through a HCD-compliant Housing Element
(HSEB5)
Lead Dept. PDS Jonathan Lait
Status: Behind Schedule Estimated Completion: 2024
Project Description:
Prepare for Council adoption and California Department of Housing and Community Development
(HCD) certification of an updated housing element that advances the City’s housing policy interests,
meets applicable state housing requirements, and demonstrates compliance with the City’s regional
housing needs assessment. The Housing Element will incorporate prior Council direction on other
housing topics, including outstanding items from the 2018/2019 Housing Work Plan and recent renter
protection policy initiatives adopted by the City Council. The Housing Element will include an
implementation schedule to complete various policies over the next eight-year housing cycle.
Update:
The draft Housing Element was adopted by Council on May 8, 2023 and submitted to HCD for a 60-
day review.
The City received comments back from the State Housing and Community Development department
on August 4, 2023. HCD has identified a number of topics that require further attention and
refinement. Staff is reviewing the letter and is making adjustments to the housing sites inventory,
refinements to programs and providing additional information requested by HCD. It is anticipated the
PTC will review housing element revisions in December or January 2024, followed by Council review in
Q1 2024.
HS&EB gg. Create new affordable housing opportunities through funding such as a housing
land trust, in particular, CalCHA
Lead Dept. PDS Clare Campbell
Status: On Hold Estimated Completion: 2024
Project Description:
Create new affordable housing opportunities through funding such as a housing land trust, in
particular, California Community Housing Agency (CalCHA).
Update:
This task has not been resourced due to staff vacancies and other competing Council priority
policy assignments.
HS&EB kk. Respond to various Grand Jury recommendations related to Housing (HSEB 6,
17, 24)
Lead Dept. PDS Clare Campbell
Status: Behind Schedule Estimated Completion: 2024
Project Description:
Recommendation 3. Submit a recommended communication strategy to the City Council to
increase community support for affordable housing.
Recommendation 4. Update format of future comprehensive plan and housing element
annual reports; conduct a ‘lessons learned’ analysis of the NVCAP process.
Recommendation 12b. requires further analysis and outreach to discuss with Santa Clara
County the possibility of entering a memorandum of understanding to leverage Measure A
funds.
Update:
Staff vacancies and competing priorities have resulted in a delay completing the Grand Jury
recommendations; one recommendation requires completion of the NVCAP process before
this task can be completed, potentially extending this task to 2024 Q3. Staff is not aware of
any legal deadlines impacted by extending and will engage the City Council Housing Ad Hoc
on the remaining outstanding recommendations; 3, 4, and 12b.
COMMUNITY HEALTH AND SAFETY
CH&S ww. Support visible police presence by ensuring stable staffing (recruiting and
retention) through hiring ahead program (CHS6)
Lead Dept. PD Andrew Binder
Status: Behind Schedule Estimated Completion: 2024
Project Description:
As authorized by Council as part of the FY 2022 Mid-Year Budget review, maintain a pipeline
of recruits for police officer staffing including up to an additional five officers via a hire-ahead
program.
Update:
Currently, the Police Department has eleven Full Time Equivalent (FTE) Police Officer
positions that are vacant. Once the vacancies are filled, the next priority will be on the hire-
ahead program for the recruitment of an additional five officers. To date, there are 3 officers
in the field training program, 1 recruit in the police academy, 6 candidates in active
recruitment, and 2 recruits to start the academy at the end of October 2023. This objective
will not be completed in 2023 due to recruitment challenges in the profession and we are not
at staffing levels to enable the hire ahead program.
CH&S aaa. Approve updated Local Hazard Mitigation Plan and Community Wildfire
Protection Plan (CHS15)
Lead Dept. OES Ken Dueker
Status: Behind Schedule Estimated Completion: 2024
Project Description:
OES will be coordinating with the County on updates to emergency plans, including the Palo
Alto Local Hazard Mitigation Plan (LHMP).
Update:
The County submitted the Multi-jurisdictional Hazard Mitigation Plan on August 10, 2023 to
CalOES for state level review which could take up to 45 days, followed by a FEMA review
taking another 45 days. If approved at these levels, the County could have the plan back by
mid-November. At that time, staff can package the Palo Alto portion of the LHMP for council
adoption, which could occur by the end of December 2023.
The City’s interdepartmental fire management team in moving forward to integrate the
Community Wildfire Protection Plan (CWPP) and FFMP into a single document as both serve
the same interest for wildfire mitigation. This will require consultant support but is expected
to cost less than $50,000. The timeline is uncertain for the completion of this activity, which
may be in early 2024.
Council received a progress report on September 12, 2022. Extensive community
engagement is planned in the coming months, with final recommendations and adoption of
the plan targeted for 2023. The Santa Clara County planning cycle for updating the CWPP is
also pending.
Due to the integration of both plans, and the professional support needed to accomplish the
task, this objective is expected to be completed in 2024.
The above objectives will continue to be staff’s top priority and will be recommended in the
2024 Council Priority process for consideration.
FISCAL/RESOURCE IMPACT
Although there are no additional direct resource impacts for the listed objectives during the
2023 calendar year, several other objectives were deferred during the FY2024 Budget Adoption
process for reconsideration at the FY 2024 midyear review. Those are identified with an * in
Attachment A and noted in Attachment B.
STAKEHOLDER ENGAGEMENT
In March 2023, Council was presented with community engagement plans based on the
selected 2023 Priorities and adopted objectives. There are various levels of community
engagement and communications to support each project.
ENVIRONMENTAL REVIEW
The Council informational report on this item is not a project as defined by CEQA because the
Council review of 2023 Priority Objectives is continuing administrative or maintenance activity.
CEQA Guidelines section 15378 (b)(2).
ATTACHMENTS
Attachment A: 2023 Council Priorities and Objectives Summary Table
Attachment B: 2023 Council Priorities and Objectives Q3 Update
APPROVED BY:
Ed Shikada, City Manager
2023 City Council Priorities and Objectives
Calendar Q3 Update
#Objective Q1 Q2 Q3 Q4
ER
&T
CC&
NE
HS&
EB
CH&
S
Support Economic Recovery and Business Transition
a Adopt a comprehensive Economic Development Strategy x x x x
b Implement or upgrade electronic plan review software without interruption to the permitting process (ERT 9)x x x x
c Implement recommendations in Building and Permit Review Report conducted by the City Auditor x x x x
d Begin stakeholder engagement and implementation of new business tax (Measure K)x x x x x
Focus on Commercial Corridors, Downtown and California Ave
e Begin implementation of next phase of parklet regulations to the community x x
f Evaluate opportunities for New Parking Facilities in the University Ave Downtown and direct next steps (ERT 10)x x
g Align Business Improvement District (BID) priorities and investments to the Comprehensive Economic Development Strategy(ERT1)x x
h Select consultant to conduct a study that informs the development of a permanent car‐free streets ordinance (ERT 6 & 7)x x x
i Approve concept plan for University Ave streetscape and provide direction on capital project funding (ERT 5)x x
j Extend temporary closure for car free streets (ERT 6 & 7)x x x
k Provide direction on citywide retail zoning code changes including retail preservation and neighborhood commercial district specific
regulations and CUP thresholds (ERT 4, 12, 13)***x
Climate Change Protection
l Implement Advanced Metering Infrastructure (AMI) through purchase of meters/equipment for installation (CCPA7)***x
m Approve consultant to update Bike and Pedestrian Transportation Plan x x x
n Approve municipal code amendments for advancing S/CAP goals (specifically facilitate photovoltaic, energy storage system, electric
vehicle charging station, and heat pump (water/furnace) installations) (CCPA1)x x
o Approve S/CAP Update and 3‐year workplan (CCPA4)x x
p Begin first phase construction for grid modernization and consultant resources to plan for gas transition***x
q Install first 1,000 heat pump water heaters through the advanced pilot program and approve expanded full‐scale program x x
r Approve advanced pilot program for whole residential home electrification by the end of 2023 (targeted areas)x x
s Approve commercial rooftop HVAC electrification advanced pilot program x x
t Accept Electric Vehicle Strategic Plan***x x
u Accept Reliability and Resiliency Strategic Plan x x x
v Review preliminary draft S/CAP study discussing workplan resource needs and project funding opportunities x x
2 Engage youth in implementation of climate change initiatives, objectives, and goals x x x
7 Discuss plans for commercial dewatering requirements x
Climate Change Adaptation: Flood Protection
w Advance the San Francisquito Creek Flood Protection capital project (Reach 2) by the end of 2023, through Council’s JPA representation
and any Council approvals involved. x x x
x Secure funding and approve construction for the Newell Bridge replacement project; advocacy with State legislators educating on project
funding needs (CHS10)x x x
5 Determine next steps for sea level rise and adaptation plan*x x
Natural Environment x
y Approve operations and maintenance agreements with Valley Water purified water facility at LATP Area B (CCPA3)x x
z Adopt appropriate changes to the revised Tree Protection Ordinance x x
4 Initiate zoning changes consistent with the Comprehensive Plan regarding creek corridor setbacks x x x
6 Initiate evaluation of strategies to protect natural habitats such as bird safe glass, wildlife protection from light pollution, etc x x
Advance Renter Protection Policies
aa Approve access to rental units by establishing security deposit limits x x
bb Provide protections to renters by considering expansion of the just cause eviction ordinance (HSEB16)x x x
cc Implement a rental registry to inform future renter protection policies (HSEB15)x x x
Advance Housing Plans
dd Expand housing opportunities through the initiation of a Downtown Housing Plan: approval of project funding and a consultant contract
(HSEB10)x x x x
ee Advance local and state housing interests through a HCD‐compliant Housing Element (HSEB5)***x
ff Advance vision for North Ventura Coordinated Area by adopting a coordinated area plan (HSEB4)x x
gg Create new affordable housing opportunities through funding such as a housing land trust, in particular, CalCHA***x
hh Explore opportunities to regulate short term‐rentals with Council committee* x
8 Construct preliminary schedule for starting new coordinated area plans for San Antonio Road, California Ave, Downtown, and El Camino
Real x x x
Implement Housing Production Policies
ii Codify permanent standards related to the City local SB9 implementation ordinance (HSEB 14)x x
jj Approve adjusted Accessory Dwelling Unit (ADU) regulations to facilitate production and meet HCD requirements (HSEB9)x x
kk Respond to various Grand Jury recommendations related to Housing (HSEB 6, 17, 24)***x
ll Refine implementation of City’s SB9 objective development and urban lot split standards (HSEB 14)x x
mm Adopt an ordinance amending the development standards for Stanford‐owned housing opportunity sites x x
nn Rezone carryover housing opportunity sites for by‐right development when developed with 20% lower income affordable housing units x x
oo Adopt an ordinance to implement revised development standards for certain properties located in the GM/ROLM to allow for densities up
to 90 units/acre x x
9 Evaluate RHNA housing allocation and encourage housing production that reflects the needs of the community x x
10 Establish an ad hoc committee on housing to review housing policies x x
Support Unhoused Service Initiatives
pp Begin construction in partnership with LifeMoves for Palo Alto Homekey project to provide transitional housing and services for unhoused
residents (HSEB13)x x x
qq Develop a citywide strategy to connect unhoused residents to housing and services*x x
Mental & Physical Health and Belonging
rr Complete reopening libraries to budgeted level (remains below pre‐pandemic levels) (CHS5)x x
ss Approval of multi‐year agreement for provisions of animal shelter services (CHS1)x x
tt Expand and enhance community special events with focus on inclusion (linked to activities in ERT)x x x
uu Approve agreement with PAUSD on long term use of the Cubberley property (CHS2)x x
vv Evaluate Recreation Wellness Center Feasibility (CHS14)x x
11 Evaluate increasing HSRAP funding during the FY 2024 budget process**x x
12 Facilitate a location for La Comida in North Palo Alto x x
13 Increase support and funding for youth mental health*x
Invest in Reliable Safety Infrastructure and Systems
ww Support visible police presence by ensuring stable staffing (recruiting and retention) through hiring ahead program (CHS6)***x x
xx Support a diverse community through extension of the Psychiatric Emergency Response Team (PERT) program services to the community
through affirmation of continued City financial support x x
yy Update without interruption 911 dispatch system (CAD provider) once selected through procurement process (CHS4)x x
zz Begin construction of the Gas Main Replacement Project 24B x x
aaa Approve updated Local Hazard Mitigation Plan and Community Wildfire Protection Plan (CHS15)***x x
bbb Implement Foothills Fire Management Plan (CHS3)x x x
ccc Advance final construction phase of Public Safety Building and begin preparations for move‐in (CHS9)x x
ddd Approve next steps for the rebuild of Fire Station No. 4 project (specifically design and entitlements) (CHS17)x x
eee Approve resources and consultant to study and develop seismic and resiliency ordinance (CHS20)x x x
Reduction of Noise and Air Quality Pollution x
fff Update gas‐powered leaf blower ordinance and enforcement plan (CHS16)x x x
ggg Implement a strategy for the provision and promotion of unleaded fuel at Palo Alto Airport (CHS12)x x
hhh Approval of quiet zone implementation (rail/train crossings)x x x
iii Continue engagement with San Francisco Airport on SFO's Ground Based Augmentation System (GBAS) project and other potential
opportunities to decrease SFO noise impacts on Palo Alto (CHS11)x x x x
*Council objective to be reconsidered in 2024 Midyear review
**Council objective referred back to committee for review
***Council objective to be reconsidered in 2024 Priority Process
Economic Recovery & Business Transition (ER&BT)
CLIMATE CHANGE & THE NATURAL ENVIRONMENT (CC&NE)
HOUSING FOR SOCIAL & ECONOMIC BALANCE (HS&EB)
COMMUNITY HEALTH & SAFETY (CH&S)
Estimated
Completion
Council Priority
Crossover
ATTACHMENT A
ATTACHMENT B
2023 Council Priorities and Objectives Update
Calendar Q3 Update (July-September)
OVERALL COUNCIL PRIORITY & OBJECTIVES PROGRESS
ECONOMIC RECOVERY & BUSINESS TRANSITION (ERBT)
ERBT a. Adopt a comprehensive Economic Development Strategy
Lead Dept. CMO Steve Guagliardo
Status: Completed Estimated Completion: Q3
Project Description:
Adopt a comprehensive Economic Development Strategy that will provide foundational guiding
principles and framework to inform, and guide continued wok to support and actively promote the
City’s economic vitality.
Update:
On August 14, the City Council accepted and approved the comprehensive Economic Development
Strategy prepared by Streetscape, the City’s consultant for the report. Streetsense was contracted to
develop a market-informed economic development strategy that will ensure Palo Alto's post-COVID
competitiveness by identifying impactful public sector interventions, policies and investments for
which there is both need and consensus for action. The report included three guiding principles and
several recommendations for staff and partners throughout the community to enhance economic
vibrancy.
ATTACHMENT B
ERBT b. Implement or upgrade electronic plan review software without interruption to the
permitting process (ERT 9)
Lead Dept. PDS Jessica Setiawan
Status: On Track Estimated Completion: Q4
Project Description:
Conduct a Request for Proposals (RFP) to secure a vendor to provide electronic plan review services
that integrates with the City's Accela permitting system.
Update:
A Request for Proposals (RFP) was posted on August 22, 2022, and vendor selection made in the
Spring 2023. An extension of existing Electronic Plan Review software was approved through end of
2023. The City Council action to award the new contract is expected to be brought forward by the
fourth quarter.
ERBT c. Implement recommendations in Building and Permit Review Report conducted by the City
Auditor
Lead Dept. PDS Sarah McRee
Status: Behind Schedule Estimated Completion: Q4
Project Description: In June 2022, an audit was completed on the permitting process in which the
Office of the City Auditor identified fifteen recommendations and opportunities for improvement.
Planning and Development Services drafted action plans for each item for implementation of
corrective actions.
Update:
Staff vacancies have delayed implementation of some audit recommendations, but progress has been
made on most of these actions to implement the permit process. In summer 2023, the Planning and
Development Services (PDS) released a new webpage to improve navigation for permit application
submittal, published additional user guides and updated application submittal checklists.
Various pilot initiatives have been implemented to facilitate more timely resolution of real-time
construction related issues, over the counter issuance of minor permits and restoration of in-person
or virtual appointments to test most efficient methods for application in-take process. This effort is
providing information that will be used to formalize new procedures and technological upgrades and
improve application processing.
By Q4 staff will complete training on customer service expectations to enhance the customer
experience and reduce complaints. Currently, PDS staff is available to the public in person at the
development center Monday through Thursday and virtually every Friday. The audit includes several
recommendations with tiered target completion dates. The next project milestone is to provide a
status update to the Policy & Services committee in November.
ERBT d. Begin stakeholder engagement and implementation of new business tax (Measure K)
Lead Dept. ASD Christine Paras
Status: Completed Estimated Completion: Q4
Project Description:
Measure K was passed by Palo Alto residents to establish a tax on businesses operating in the city.
The tax levies seven and one-half cents per month for each square foot of space occupied by
businesses larger than 10,000 square feet (excludes grocery stores).
Update:
The City Council adopted advisory spending guidelines indicating its intent to spend tax proceeds on
train crossing and rail safety, affordable housing and unhoused services, and public safety services. In
ATTACHMENT B
June 2023, Council approved the selection of a vendor for administration of the tax and Business
Registry Certificate Program.
Staff has completed several community engagement opportunities and information sessions will be
hosted through December. A utility bill mailer was sent to commercial customers sharing the
implementation schedule and online resources available. The business tax filing and payment portal
went live in October 2023.
ERBT e. Begin implementation of next phase of parklet regulations to the community
Lead Dept. PW/PDS/CMO/OOT
Status: Completed Estimated Completion: Q3
Project Description:
In order to support business operations during the pandemic, outdoor dining and retail were allowed
to extend outdoors. A temporary parklet program within City rights-if-way was adopted by Council to
facilitate economic recovery efforts and provide guidance on structure regulations. The next phase of
the program formalizes the parklet program and creates a permanent ordinance.
Update:
The parklet program and permanent ordinance were completed on September 11, 2023. The next
phase of this project is implementation of the parklet standards which involves rolling out the
approved regulations to the parklet owners and have all parklets in compliance by March 31, 2024.
Additionally, the City Council directed staff to work with the Architectural Review Board (ARB) to
prepare a prototype parklet standard to encourage consistency in design and facilitate new parklets in
the approved areas. The timeline to complete this portion of the assignment is Q3 2024.
ERBT f. Evaluate opportunities for New Parking Facilities in the University Ave Downtown and direct
next steps (ERT 10)
Lead Dept. ASD Sonny Tong
Status: On Track Estimated Completion: Q4
Project Description:
Explore the development of parking facilities in the University Ave Downtown using parking in-lieu
fees; potentially in conjunction with an affordable housing project, as directed by the City Council
December 6, 2021 (CMR #13633).
Update:
A public study session with the City Council is anticipated in the fourth quarter.
ERBT g. Align Business Improvement District (BID) priorities and investments to the Comprehensive
Economic Development Strategy (ERT1)
Lead Dept. CMO Steve Guagliardo
Status: On Hold Estimated Completion: Q4
Project Description:
Work with the Chamber of Commerce and Palo Alto Downtown Business and Professional Association
(PADBPA) on the FY 2023 program and transfer of BID management.
Update:
This item is currently on hold pending discussion of desired use of funds by the BID with the business
community. Once resolved, Staff will resume work on this item. Staff anticipates working in
partnership with the Chamber to re-establish support for the BID, explore options for the future of
BID management, and re-instituting the BID levy. On June 6, 2022, Council voted not to levy
ATTACHMENT B
assessments against businesses within the Downtown Palo Alto Business Improvement District for FY
2023.
ERBT h. Select consultant to conduct a study that informs the development of a permanent car-free
streets ordinance (ERT 6 & 7)
Lead Dept. OOT Ozzy Arce
Status: Completed Estimated Completion: Q3
Project Description:
Select a consultant to conduct an Alternatives Study to look at different street configurations,
alternatives, and activations for California Avenue and Ramona Street. The study would also
recommend a design strategy for the streets and explore whether the streets should remain closed or
should open to vehicular traffic.
Update:
Work on short-term demonstration projects and operational improvements are underway. Request
for Proposals for consultant services for the Alternatives Study was released on July 3, 2023, and
proposals were due August 1, 2023. Staff anticipates presenting a contract for City Council
consideration tentatively on November 6, 2023.
ERBT i. Approve concept plan for University Ave streetscape and provide direction on capital
project funding (ERT 5)
Lead Dept. PWD Holly Boyd
Status: On Track Estimated Completion: Q4
Project Description:
Complete data collection, develop concept alternatives, and prepare cost estimates, while
implementing the community engagement strategy approved by Council in the consultant contract.
Update:
Staff has completed data collection and field surveys, and held focus group meetings, a community
workshop, and an online survey to gather community needs and input to develop project alternatives.
Staff is reviewing concept plan line options and will hold additional outreach meetings to gain
consensus on a preferred option.
ERBT j. Extend temporary closure for car-free streets (ERT 6 & 7)
Lead Dept. OOT Ozzy Arce
Status: On Track Estimated Completion: Q4
Project Description:
In the interim, as car-free street study is underway, extend temporary closure for car-free streets for
California Avenue and Ramona Street.
Update:
staff will seek direction from Council on the temporary closure of California Avenue and Ramona
Street to extend past the current sunset date of December 31, 2023, on November 6, 2023.
ERBT k. Provide direction on citywide retail zoning code changes including retail preservation and
neighborhood commercial district specific regulations and CUP thresholds (ERT 4, 12, 13)
Lead Dept. PDS Amy French
Status: On Track Estimated Completion: 2024
ATTACHMENT B
Project Description:
Council directed staff and the Planning and Transportation Commission (PTC) to evaluate and propose
changes to enable Diverse Retail Uses in more retail sites, including food, medical, educational,
financial, and professional office uses citywide or by district, and evaluate ways the City can curate a
strong retail mix.
Update:
As part of the development of a comprehensive economic development strategy (ERT2), Streetsense
conducted a retail market analysis and outlined retail best practices and recommendations. In
addition to Streetsense, Michael Baker International consulting firm is also concluding its findings on
retail preservation and commercial district-level specific retail recommendations. Data gathering,
including stakeholder interviews, are underway. As this work develops, next steps will include draft
regulations for Planning and Transportation Commission (PTC) and Council review. At its August 14
meeting, Council expanded the scope of work for this project to include the creation of a Council ad
hoc and discussion of near and midterm initiatives to enhance retail land use and hotel use. Given
the extended scope directed by Council, the project is on track for an updated estimated completion
date of Q2 2024.
ATTACHMENT B
CLIMATE CHANGE & THE NATURAL ENVIRONMENT (CC&NE)
CC&NE l. Implement Advanced Metering Infrastructure (AMI) through purchase of
meters/equipment for installation (CCPA7)
Lead Dept. UTL Dave Yuan
Status: Behind Schedule Estimated Completion: 2024
Project Description:
The City of Palo Alto Utilities (CPAU) is upgrading the City’s utility metering system with electronic
meters to utilize grid technology called Advanced Metering Infrastructure (AMI). AMI is becoming a
standard in the utilities industry, enabling interval utility usage data and time-of-use rates for homes
and businesses to the benefit of electric, natural gas, and water utility customers. CPAU will replace
old legacy electric meters with new advanced electric meters and retrofit existing water and gas
meters with AMI radios, starting with residential meters.
Update:
The City has begun full deployment of residential AMI meters. Thus far, 2,500 of 75,000 electric, gas,
and water AMI meters have been installed. Depending on commercial availability of meters and radio
endpoints, CPAU will complete residential AMI deployment by end of 2024. Due to supply chain
issues, the completion of electric commercial AMI meters has been moved out to mid-2025.
Customers with AMI meters will be able to view their interval consumption pattern in the utilities
customer portal MyCPAU and receive water leak alerts starting in Q1 2024.
The City is partnering with Utility Partners of America (UPA) to exchange electric meter with a new
advanced electric meter and retrofit existing gas and water meters with AMI radios.
CC&NE m. Approve consultant to update Bike and Pedestrian Transportation Plan
Lead Dept. OOT Ozzy Arce
Status: Completed Estimated Completion: Q2
Project Description:
Approve the contract for consultant services to assist with the update of the City’s Bicycle and
Pedestrian Transportation Plan, which was last updated in 2012.
Update:
The City Council approved the contract with the consultant Kittelson & Associates on June 19, 2023.
The kickoff meeting with Kittelson occurred on July 25, 2023, the project is anticipated to take 18-24
months (summer 2023 through summer 2025).
ATTACHMENT B
CC&NE n. Approve municipal code amendments for advancing S/CAP goals (specifically facilitate
photovoltaic, energy storage system, electric vehicle charging station, and heat pump
(water/furnace) installations) (CCPA1)
Lead Dept. PDS Amy French
Status: Completed Estimated Completion: Q3
Project Description:
Identify municipal code amendments that may impede installation of electrification systems and
recommend changes after public review before the Utilities Advisory Commission (UAC) and Planning
and Transportation Commission (PTC) and transmit recommendations to the City Council.
Update:
In response to PTC recommended ordinance changes in December 2022, additional research and
recommendations pertaining to setbacks for presumptive compliance with the City’s noise ordinance,
and the consolidation of a single ordinance, was reviewed in September 2023. At the time of this
report, final recommendations were adopted by the Council in October 2023, and is therefore
considered completed.
CC&NE o. Approve S/CAP Update and 3-year workplan (CCPA4)
Lead Dept. PWD Christine Luong
Status: Completed Estimated Completion: Q2
Project Description:
Conclude the work of the S/CAP Ad Hoc Committee and complete the S/CAP update in fall 2022, with
Council approval of the S/CAP Goals and Key Actions and strategy for residential electrification and
expected Council adoption of the full S/CAP update and CEQA document in spring 2023.
Update:
The Council meetings on September 27, 2022, and October 3, 2022, included comprehensive
discussions on the S/CAP update and the S/CAP Ad Hoc Committee’s work and recommendations,
including results of community engagement efforts to date. Council accepted the full set of the draft
S/CAP Goals and Key Actions; approved multiple actions allowing the new Advanced Heat Pump
Water Heater Pilot Program to commence; and adopted a new goal to achieve carbon neutrality by
2030. At its June 5, 2023, meeting, Council adopted the updated S/CAP, approved certification of the
S/CAP under the California Environmental Quality Act, and approved the S/CAP Three-Year Work Plan.
CC&NE p. Begin first phase construction for grid modernization and consultant resources to plan for
gas transition
Lead Dept. UTL Tomm Marshall
Status: Behind Schedule Estimated Completion: 2024
Project Description:
The City’s planned grid modernization project includes the modernization of the systematic grid and
incorporates the Goals and Key Actions from the Grid Modernization Study to prepare the grid for
widespread electrification in support of the S/CAP goal of an 80 percent carbon reduction by 2030. A
study is also planned to evaluate the financial and infrastructure needs to manage the gas utility as
gas sales decline.
Update:
The first phase of the Grid Modernization Study has concluded, it evaluated capacity requirements
needed for electrification. Design began for construction of a first neighborhood modernization
project, but the start of construction is delayed to coordinate the feasibility of efficiencies in
alignment with Fiber to the Premise construction. A discussion is scheduled with the Finance
Committee and City Council during November and December 2023 on the Fiber to the Premise
project. Current expected start date is early 2024.
ATTACHMENT B
An initial budget has been approved to start a gas transition study and staff is currently developing a
work plan for the transition. Staff is also working to retain consulting services to develop a model of
the gas system to analyze future gas infrastructure requirements and evaluate potential impacts of
future modifications to the gas system. Staff has started to prepare an RFP to retain consulting
services and anticipates commencing work on the model development during the first half of 2024. A
project manager has been assigned to the development of the RFP, but staff are still being identified
for management of the gas conversion program.
CC&NE q. Install first 1,000 heat pump water heaters through the advanced pilot program and
approve expanded full-scale program
Lead Dept. UTL Jonathan Abendschein
Status: On Track Estimated Completion: Q4
Project Description:
Launch the Advanced Heat Pump Water Heater Pilot Program approved by Council and achieve 1,000
heat pump water heater installations (if supported by demand) by the end of 2023. Develop and
seek approval for an expanded water heater program.
Update:
The Pilot Program was officially launched in March of 2023. Interest has been very high, however staff
turnover at the City and at both companies contracted with the City to operate the program made it
difficult to process the high number of signups. Most of the backlogs have been cleared as of Q3 and
outreach has ramped up to generate more signups. Currently the program is seeing 5-15 new signups
each week, but significantly higher demand is needed to result in 20 installations per week, the
amount needed to reach its goal of 1,000 water heater replacements each year. In Q4 of 2023, staff
plans to engage with the S/CAP Committee and Working Group on the design for the next phase of
the program.
CC&NE r. Approve advanced pilot program for whole residential home electrification by the end of
2023 (targeted areas)
Lead Dept. UTL Jonathan Abendschein
Status: On Track Estimated Completion: Q4
Project Description:
In parallel with the overall S/CAP process, the S/CAP Ad Hoc Committee and four working group
teams will develop a strategy to advance residential electrification for Council’s approval and begin
implementation of a pilot program in modernized neighborhoods in 2024.
Update:
When implementing the Advanced Heat Pump Water Heater Pilot Program, staff included provisions
in the contracts with contract program operators that will enable them to provide assessments and
technical assistance for a whole home residential electrification program in modernized
neighborhoods. Council has approved participation in the State’s GoGreen Home Financing Program
to provide financing. Staff plans to have a program approved by the end of 2023 to provide these
features in modernized neighborhoods and will begin design of a more comprehensive full-service
whole home electrification program working with the S/CAP Ad Hoc Committee and Working Group
in 2024.
CC&NE s. Approve commercial rooftop HVAC electrification advanced pilot program
Lead Dept. UTL Jonathan Abendschein
Status: On Track Estimated Completion: Q4
Project Description:
ATTACHMENT B
Continue to run existing pilot program to do a limited number of pilot projects with commercial
kitchen electrification and electrification of commercial air conditioning (specifically rooftop packaged
heating, ventilation, and air conditioning (HVAC) units). Design an advanced pilot program focused on
rooftop HVAC meant to prove a scalable, high participation business model.
Update:
A business pilot program for electrification of commercial kitchens and heating, ventilation, and air
conditioning (HVAC) units is currently underway and early projects are being evaluated. The results
will be used to inform a future larger scale advanced pilot program for rooftop HVAC. Staff has
researched and analyzed options to prepare for an advanced pilot program. Staff intends to seek
Council approval of program design guidelines by the end of 2023 and issue an RFP for an operator for
the new program design, with additional Council approvals and program implementation in 2024.
CC&NE t. Accept Electric Vehicle Strategic Plan
Lead Dept. UTL/PWD Jonathan Abendschein
Status: Behind Schedule Estimated Completion: 2024
Project Description:
Develop a strategic plan for the provision of electric vehicle (EV) charging infrastructure to support EV
growth in Palo Alto. Define the City’s role and funding needs. Evaluate strategies for efficient
electrification and EV charging to reduce grid impacts. Coordinate with the Reliability and Resiliency
Strategic Plan on the electric grid impacts and benefits of EV charging and strategies to mitigate the
impacts and take advantage of opportunities.
Update:
The Council approved Policy Guidelines for this study on June 5, 2023, as part of the 2023-2025 S/CAP
Work Plan and approved funding for the study as part of the FY 2024 budget on June 19, 2023. Staff
discussed the scope of the study with the S/CAP Committee and Working Group in August 2023 and
released a consultant RFP soon after. Staff’s goal is to get the consulting contract approved by early
2024. While the project is moving forward and making progress, development of an RFP and contract
award is a multi-month process. Council can expect to approve the EV Strategic Plan in 2024.
CC&NE u. Accept Reliability and Resiliency Strategic Plan
Lead Dept. UTL Jonathan Abendschein
Status: On Track Estimated Completion: Q4
Project Description:
Develop a strategic plan for the integration of new technologies such as distributed energy resources
(solar, battery to grid, battery storage, and self-forming grids), load management and control
technologies, and advanced grid automation and protection into the City’s electric distribution system
with the goal of improving electric grid reliability and utility customer and neighborhood resiliency.
Coordinate with the EV Strategic Plan to identify the role of EV charging (including EV to grid and EV
to home) in electric grid reliability and resiliency.
Update:
The Council approved Policy Guidelines for this study on June 5, 2023, as part of the 2023-2025 S/CAP
Work Plan and approved funding for the study as part of the FY 2024 budget on June 19, 2023. A
follow-up discussion on the scope of the study was had with the Utilities Advisory Commission in
September 2023. As a result, the project has been broken up into four phases. The first two phases of
the study are expected to be completed by the end of 2023, and aspects related to home, and
neighborhood resiliency and efficient electrification will extend into 2024. An RFP for consulting
services will be issued to help with the home and neighborhood resiliency phase.
ATTACHMENT B
CC&NE v. Review preliminary draft S/CAP study discussing workplan resource needs and project
funding opportunities
Lead Dept. UTL Jonathan Abendschein
Status: On Track Estimated Completion: Q4
Project Description:
Complete an analysis of the funding needs for full scale implementation of the S/CAP Climate Action
Goals and Key Actions, including identifying and estimating costs for additional emissions reductions
to achieve the 80x30 goal. Identify potential funding sources.
Update:
The Council approved funding for the study as part of the FY 2024 Budget on June 19, 2023. Staff
discussed the scope of the study with the S/CAP Committee and Working Group in August 2023 and
released a consultant RFP soon after. Staff anticipates Council consideration of a consulting contract
by the end of 2023.
CC&NE 2. Engage youth in implementation of climate change initiatives, objectives, and goals
Lead Dept. PWD Christine Luong
Status: On Track Estimated Completion: Q4
Project Description:
At the October 3, 2022 Council meeting, Council expressed the need to engage youth more actively in
sustainability and climate action initiatives. Engaging youth is a key component of S/CAP
implementation.
Update:
Staff are engaging youth in several ways: 1. Staff invited a high school student to join the
Sustainability and Climate Action Plan (S/CAP) Ad Hoc Working Group to provide a youth perspective
on the City’s sustainability and climate action work. The student is an active participant in the S/CAP
Ad Hoc Working Group. 2. On-going discussions with leadership of the Palo Alto Student Climate
Coalition on best ways to partner on sustainability and climate action. 3. Staff initiated a “Climate
Action & Youth Engagement” special project to develop a strategy to engage youth in implementation
of the S/CAP and its associated initiatives, and partner with Palo Alto Unified School District to
develop a strategy to educate PAUSD students about the benefits of climate action and the various
City programs supporting climate action. 4. Youth outreach and engagement is a key component of
both the electrification marketing plan and the overall sustainability and climate action
communications strategy.
CC&NE 7. Discuss plans for commercial dewatering requirements
Lead Dept. PWD Holly Boyd
Status: Dropped Estimated Completion: Q4
Project Description: Review impacts of new dewatering requirements and potentially make
suggestions for improvements.
Update: This project was not selected by the Finance Committee to move forward. There were not
enough commercial projects in construction since the new regulations took effect to provide a good
data set.
CC&NE w. Advance the San Francisquito Creek Flood Protection capital project (Reach 2) by the end
of 2023, through Council’s JPA representation and any Council approvals involved.
Lead Dept. PWD Holly Boyd
Status: Behind Schedule Estimated Completion: Q4
Project Description:
ATTACHMENT B
Advance the San Francisquito Creek Flood Protection capital project (Reach 2) by the end of 2023,
through Council’s JPA representation and any Council approvals involved.
Update:
Staff continues to work with the San Francisquito Creek Joint Powers Board (SFCJPA) member
agencies to coordinate other Reach 2 projects with the Newell Road Bridge replacement project. The
remaining Reach 2 projects (top of bank, creek-widening, Pope-Chaucer Bridge Replacement) are on
hold pending creek model redesign based on recent winter storm results. SFCJPA hired a consultant
for a third-party review of the hydraulic model for the Reach 2 project design work in September.
CC&NE x. Secure funding and approve construction for the Newell Bridge replacement project;
advocacy with State legislators educating on project funding needs (CHS10)
Lead Dept. PWD Holly Boyd
Status: On Track Estimated Completion: Q4
Project Description:
Complete design and right-of-way acquisition, obtain regulatory permits, and seek programming of
construction funding by Caltrans to allow construction to begin in calendar year 2024.
Update:
Staff received 100% design and cost estimates in March 2023 and submitted updated funding
requests for approval to Caltrans for revised construction estimate, additional right-of-way
compensation and to accelerate construction funding to Fiscal Year (FY) 2024 (from FY 2026).
Regulatory permits for work in the creek are also required. A revised permit application for Newell
Road Bridge is being finalized and will be submitted in August. The right-of-way appraisal and
acquisition started in January 2023. Staff and consultants are working with the individual property
owners to secure permanent and temporary easements by the end of December 2023. Right-of-way
and permitting is anticipated to be completed by the end of 2023, with bidding of the project in early
2024 and construction to start in summer 2024. Third quarter activities include sending out offer
letters to property owners to secure easements.
CC&NE 5. Determine next steps for sea level rise and adaptation plan
Lead Dept. PWD Julie Weiss
Status: On Hold Estimated Completion: 2024
Project Description:
Determine next steps for Sea Level Rise Adaptation Plan pending memo anticipated from United
States Army Corp of Engineers (USACE) explaining plans and timeline for shoreline levee
improvements.
Update:
Staff anticipates the USACE memo this summer. In the interim, staff is working on sea level rise and
shallow groundwater mapping tools for staff planning use and is considering a public meeting about
shoreline improvements and timeline pending information received from USACE.
While preliminary work continues to advance sea level rise and adaptation readiness, more significant
and resource intensive work has been deferred by Council for re-evaluation at FY 2024 midyear
review.
CC&NE y. Approve operations and maintenance agreements with Valley Water purified water
facility at LATP Area B (CCPA3)
Lead Dept. PWD Karin North
Status: Behind Schedule Estimated Completion: Q4
Project Description:
ATTACHMENT B
In partnership with Valley Water, discuss the project at a Council study session, and negotiate
agreements between the City and Valley Water necessary for the project to proceed.
Update:
The purpose of the project is to improve the quality of recycled water produced by the City and
increase water reuse at the regional level. On April 10, 2023, Council approved the Funding
Agreement with Valley Water for reimbursement of costs incurred in support of the Purified Water
Project. In June 2023, Valley Water and Palo Alto’s Joint Recycled Water Committee met to discuss
updates on recycled water and purified water projects within Santa Clara County.
Staff will return to Council in late 2023 for a closed session to discuss lease terms and plans on
returning to Council early 2024 with the draft lease agreements and draft operations and
maintenance terms. The development of new agreements is taking longer than anticipated. The
operations and maintenance agreements are also dependent on information from the Regional Water
Quality Control Board regarding discharge requirements, and the state is not expected to release that
information until later in 2023.
CC&NE z. Adopt appropriate changes to the revised Tree Protection Ordinance
Lead Dept. PWD Peter Gollinger
Status: On Track Estimated Completion: Q4
Project Description:
Consider potential improvements to the revised Tree Protection Ordinance as directed by Council at
its adoption, with review by Planning and Transportation Commission (PTC) and Parks and Recreation
Commission (PRC) before Council consideration.
Update:
On June 19, 2023, Council held a study session reviewing the implementation of the revised Tree
Protection Ordinance to date. Staff is evaluating feedback from the study session and will review
potential improvements to the ordinance with PTC and PRC before returning to Council.
CC&NE 4. Initiate zoning changes consistent with the Comprehensive Plan regarding creek corridor
setbacks
Lead Dept. PDS Clare Campbell
Status: Not Started Estimated Completion: Q4
Project Description: Council directed staff to prepare an amendment to Title 18 to implement
Comprehensive Plan Programs N3.3.1 and N3.3.2. These programs would explore a 150’ setback along
natural creeks in open space and rural areas west of Foothill Expressway with some exceptions and
provide a border of native riparian vegetation at least 30’ along the creek bank. This project will also
include stakeholder involvement to establish appropriate setback requirements that reflect the
varying natural and channelized conditions along creeks east of Foothill Expressway.
Update:
Staff will seek on-call consultant support to begin this initiative in Fall 2023 with anticipated
completion before the end of FY 2024.
CC&NE 6. Initiate evaluation of strategies to protect natural habitats such as bird safe glass, wildlife
protection from light pollution, etc
Lead Dept. PDS Rachael Tanner
Status: Completed Estimated Completion: Q3
Project Description:
Strengthen and extend protections to local and migrating birds with changes to bird-safe glass in new
development and reduce nighttime light pollution with updated standards intended to improve
wildlife habitat conditions.
ATTACHMENT B
Update:
The City Council appropriated funds in the current fiscal year to support this project. Staff has
initiated work and is beginning the conduct community outreach and information gathering phase;
updated standards to be reviewed by the PTC and ARB before presenting an ordinance to Council in
2024.
HOUSING FOR SOCIAL & ECONOMIC BALANCE (HS&EB)
HS&EB aa. Approve access to rental units by establishing security deposit limits
Lead Dept. PDS Clare Campbell
Status: Completed Estimated Completion: Q2
Project Description:
Prepare an ordinance to establish a security deposit limit at 1.5 times the monthly rent.
Update:
Council completed 2nd reading of Ordinance 5589 June 19, 2023.
HS&EB bb. Provide protections to renters by considering expansion of the just cause eviction
ordinance (HSEB16)
Lead Dept. PDS Rebecca Atkinson
Status: Completed Estimated Completion: Q3
Project Description:
Prepare an ordinance to amend just cause eviction regulations to include properties built within the
last 15 years, excluding units occupied less than a year or single-family homes not owned by a
corporation or renters who live in a duplex when one unit is owner occupied.
Update:
Ordinance 5589 came into effect July 20, 2023, to extend just cause eviction protections to more
rental units in Palo Alto than what were currently covered by State law, namely by extending
protections to properties receiving a certificate of occupancy within the last 15 years. City Council
took action on August 7, 2023, to extend eviction protections to more rental units by reducing the
minimum time period required for renters to qualify for just cause eviction protections.
HS&EB cc. Implement a rental registry to inform future renter protection policies (HSEB15)
Lead Dept. PDS Rebecca Atkinson
Status: On Track Estimated Completion: Q4
Project Description:
ATTACHMENT B
Begin discussion with Policy and Services Committee to expand, redesign, and recommend an
implementation strategy for an updated rental survey including, proposed fees, resources, and a
timeline.
Update:
On September 13, 2022, the Policy and Services Committee was presented with recommendations to
expand, redesign, and recommend an implementation strategy for an updated rental survey including
proposed fees, resources, and timeline.
In February 2023, the City released a Request for Proposals (RFP) for Rental Registry Program
software solutions and professional services. Subsequently, the City received proposals and is
currently in the evaluation and selection process.
In May 2023, both the Human Relations Commission (HRC) and the Planning & Transportation
Commission (PTC) provided recommendations on the Rental Registry Program and draft Ordinance.
The City Council Housing Ad Hoc Committee reviewed the draft program on August 31, 2023 and City
Council will review the program and ordinance in November.
HS&EB dd. Expand housing opportunities through the initiation of a Downtown Housing Plan:
approval of project funding and a consultant contract (HSEB10)
Lead Dept. PDS Clare Campbell
Status: Behind Schedule Estimated Completion: Q4
Project Description:
Council to consider accepting an $800K grant from Metropolitan Transportation Commission (MTC) to
develop a downtown housing master plan intended to spur greater housing production in proximity
to fixed transit centers.
Update:
In April 2022 Council authorized the City Manager to accept an $800K grant from Metropolitan
Transportation Commission (MTC) to develop a downtown housing master plan intended to spur
greater housing production in proximity to fixed transit centers. Council also initiated a planning
process, directing staff to identify goals for a Downtown Housing Plan.
An RFP was re-released in February 2023 and a consultant has been identified. The consultant
contract award is expected to be presented to Council in Fall 2023. This project has been delayed one
quarter due to insufficient responses to the initial RFP and recognition that additional funds may be
required to initiate the assignment. In addition, PDS staffing resources were impacted with a recent
vacancy causing a slow-down in progress on task.
HS&EB ee. Advance local and state housing interests through a HCD-compliant Housing Element
(HSEB5)
Lead Dept. PDS Jonathan Lait
Status: Behind Schedule Estimated Completion: 2024
Project Description:
Prepare for Council adoption and California Department of Housing and Community Development
(HCD) certification of an updated housing element that advances the City’s housing policy interests,
meets applicable state housing requirements, and demonstrates compliance with the City’s regional
housing needs assessment. The Housing Element will incorporate prior Council direction on other
housing topics, including outstanding items from the 2018/2019 Housing Work Plan and recent renter
protection policy initiatives adopted by the City Council. The Housing Element will include an
implementation schedule to complete various policies over the next eight-year housing cycle.
ATTACHMENT B
Update:
The draft Housing Element was adopted by Council on May 8, 2023 and submitted to HCD for a 60-
day review.
The City received comments back from the State Housing and Community Development department
on August 4, 2023. HCD has identified a number of topics that require further attention and
refinement. Staff is reviewing the letter and is making adjustments to the housing sites inventory,
refinements to programs and providing additional information requested by HCD. It is anticipated the
PTC will review housing element revisions in December or January 2024, followed by Council review in
Q1 2024.
HS&EB ff. Advance vision for North Ventura Coordinated Area by adopting a coordinated area plan
(HSEB4)
Lead Dept. PDS Clare Campbell
Status: On Track Estimated Completion: Q4
Project Description:
Create a coordinated area plan for North Ventura to facilitate development of a walkable, mixed-use
neighborhood with multifamily housing, commercial services, and well-defined connections to transit,
bicycle, and pedestrian facilities.
Update:
Staff conducted study sessions with the PTC and Architectural Review Board (ARB) to review the draft
NVCAP in early June. Staff plans for an additional study session with the ARB late summer. Following
this, the CEQA document will be finalized and released for public comment early Fall. Council
certification of the CEQA document and Plan adoption is targeted for December 2023. The NVCAP
document is based on latest Council direction and does not take into consideration any future action
the City Council may take with respect to the Development Agreement application for 340 Portage. If
alignment between a future action on the DA and NVCAP is desired, additional consultant funding
would be required and the estimated completion date would adjust to Q2 2024.
HS&EB gg. Create new affordable housing opportunities through funding such as a housing land
trust, in particular, CalCHA
Lead Dept. PDS Clare Campbell
Status: On Hold Estimated Completion: 2024
Project Description:
Create new affordable housing opportunities through funding such as a housing land trust, in
particular, California Community Housing Agency (CalCHA).
Update:
This task has not been resourced due to staff vacancies and other competing Council priority policy
assignments.
HS&EB hh. Explore opportunities to regulate short term-rentals with Council committee
Lead Dept. PDS Clare Campbell
Status: On Hold Estimated Completion: 2024
Project Description:
Explore opportunities to regulate short term-rentals with Council committee.
Update:
This task has not been resourced due to staff vacancies and other competing policy assignments. Per
Council direction, staff will revisit funding opportunities for this item during the FY 2024 Budget
midyear review.
ATTACHMENT B
HS&EB 8. Construct preliminary schedule for starting new coordinated area plans (CAPs) for San
Antonio Road, California Ave, Downtown, and El Camino Real
Lead Dept. PDS Jonathan Lait
Status: Not Started Estimated Completion: Q4
Project Description:
Development of a preliminary schedule for a CAP for San Antonio is a priority. Other CAP areas are of
interest for Quarter 4 but currently area a lower priority.
Update:
Staff will prepare a tentative scheduled before the end of the year. In the meantime, PDS staff are
working toward related goals with respect to San Antonio. First, coordinating preparation of a study
utilizing Cal Poly San Luis Obispo students. Second, the submission of a Priority Development Area
(PDA) application to MTC/ABAG to be eligible for grant opportunities within the PDA boundary.
HS&EB ii. Codify permanent standards related to the City local SB9 implementation ordinance
(HSEB 14)
Lead Dept. PDS Amy French
Status: Completed Estimated Completion: Q2
Project Description:
Prepare an ordinance to codify interim SB-9 requirements into the local zoning regulations.
Update:
The City Council approved this ordinance for second reading on June 12, 2023.
HS&EB jj. Approve adjusted Accessory Dwelling Unit (ADU) regulations to facilitate production and
meet HCD requirements (HSEB9)
Lead Dept. PDS Garrett Sauls
Status: Completed Estimated Completion: Q2
Project Description:
Adopt an Ordinance That Changes Palo Alto Municipal Code Chapters 18.04, 18.09, 18.10, 18.12, and
18.40 related to Accessory Dwelling Units and Accessory Structures. Environmental Assessment:
Exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Public
Resources Code Section 21080.17 and CEQA Guidelines sections 15061(b)(3), 15301, 15302 and
15305.
Update:
Council approved Ordinance 5585 on May 15, 2023 with the second reading on June 5, 2023. The
Ordinance is now in effect.
HS&EB kk. Respond to various Grand Jury recommendations related to Housing (HSEB 6, 17, 24)
Lead Dept. PDS Clare Campbell
Status: Behind Schedule Estimated Completion: 2024
Project Description:
Recommendation 3. Submit a recommended communication strategy to the City Council to increase
community support for affordable housing.
Recommendation 4. Update format of future comprehensive plan and housing element annual
reports; conduct a ‘lessons learned’ analysis of the NVCAP process.
ATTACHMENT B
Recommendation 12b. requires further analysis and outreach to discuss with Santa Clara County the
possibility of entering a memorandum of understanding to leverage Measure A funds.
Update:
Staff vacancies and competing priorities have resulted in a delay completing the Grand Jury
recommendations; one recommendation requires completion of the NVCAP process before this task
can be completed, potentially extending this task to 2024 Q3. Staff is not aware of any legal deadlines
impacted by extending and will engage the City Council Housing Ad Hoc on the remaining outstanding
recommendations; 3, 4, and 12b.
HS&EB ll. Refine implementation of City’s SB9 objective development and urban lot split standards
(HSEB 14)
Lead Dept. PDS Amy French
Status: On Track Estimated Completion: Q4
Project Description:
Prepare a resolution that updates the City’s objective standards related to SB-9 development and lot
split standards. This project is distinguished from the ordinance task in HS&EB ii, which as an
ordinance the made code changes to reflect changes in state law whereas this task refines specific,
objective development standards. These changes will be reviewed by Council as a resolution as
opposed to an ordinance.
Update:
Staff presented to the ARB and to the Planning and Transportation Commission the project and
received feedback on the program. Outreach to architect and neighborhood groups has now started,
it is anticipated that a revised set of standards will be prepared by the end of Q4. Staff will bring the
refined standards to Council in early 2024.
HS&EB mm. Adopt an ordinance amending the development standards for Stanford-owned housing
opportunity sites
Lead Dept. PDS Amy French
Status: On Track Estimated Completion: Q4
Project Description:
Resolution Amending the Land Use Element of the Palo Alto Comprehensive Plan and an Ordinance
Amending Title 18 (Zoning) to Implement Housing Element Program 1.1A and 1.1B
Update:
The PTC will review this ordinance on October 11, 2023, followed by City Council review anticipated in
November.
HS&EB nn. Rezone carryover housing opportunity sites for by-right development when developed
with 20% lower income affordable housing units
Lead Dept. PDS Amy French
Status: On Track Estimated Completion: Q4
Project Description:
Resolution Amending the Land Use Element of the Palo Alto Comprehensive Plan and an Ordinance
Amending Title 18 (Zoning) to Implement Housing Element Program 1.1A and 1.1B
Update:
The PTC reviewed revised standards in September and is expected to make a recommendation to the
City Council in October. The City Council is anticipated to review revised development standards in
November.
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HS&EB oo. Adopt an ordinance to implement revised development standards for certain properties
located in the GM/ROLM to allow for densities up to 90 units/acre
Lead Dept. PDS Amy French
Status: On Track Estimated Completion: Q4
Project Description:
Resolution Amending the Land Use Element of the Palo Alto Comprehensive Plan and an Ordinance
Amending Title 18 (Zoning) to Implement Housing Element Program 1.1A and 1.1B
Update:
The PTC reviewed revised standards in September and is expected to make a recommendation to the
City Council on October 11. The City Council is anticipated to review revised development standards
in November.
HS&EB 9. Evaluate RHNA housing allocation and encourage housing production that reflects the
needs of the community
Lead Dept. PDS Jonathan Lait
Status: Completed Estimated Completion: Q3
Project Description:
This work item is merged with HS&EB ee related to the adoption of a certified the Housing Element.
The Housing Element is the City’s policy document that distributes RHNA allocation throughout the
City in a manner that reflects the Council’s future housing production and goals for the community.
Update:
The draft Housing Element was adopted by Council on May 8, 2023 and submitted to HCD for a 60-
day review.
The City received comments back from the State Housing and Community Development department
on August 4, 2023. HCD has identified a number of topics that require further attention and
refinement. Staff is reviewing the letter and is making adjustments to the housing sites inventory,
refinements to programs and providing additional information requested by HCD. It is anticipated the
PTC will review housing element revisions in December or January 2024, followed by Council review in
Q1 2024. Recognizing that the work involved with this topic will continue ongoing, staff anticipates
identifying an appropriate new objective for 2024.
HS&EB 10. Establish an ad hoc committee on housing to review housing policies
Lead Dept. PDS Jonathan Lait
Status: Completed Estimated Completion: Q2
Project Description:
The Housing Ad Hoc, consisting of Vice Mayor Stone and Councilmember Lauing, meet with staff with
the intent to advance the City Council’s goal related to Housing for Social and Economic balance; to
explore opportunities to expand housing production; and provide guidance on ongoing housing-
related policy work and initiatives.
Update:
The Housing Ad Hoc has met several times discussing the Housing Element with staff and held a
meeting to receive initial public comment on the rental registry program. Additional meetings are
anticipated to further conversations on the Housing Element, explore opportunities for additional
affordable housing funding and provide feedback to staff on the various housing-related Council
priorities.
HS&EB pp. Begin construction in partnership with LifeMoves for Palo Alto Homekey project to
provide transitional housing and services for unhoused residents (HSEB13)
ATTACHMENT B
Lead Dept. CMO Melissa McDonough
Status: Completed Estimated Completion: Q3
Project Description:
In collaboration with the City’s partner for its Project HomeKey application, negotiate and reach
agreement on an operating agreement and/or lease agreement to memorialize the partnership and
operating and financial terms and begin construction.
Update:
. On August 24, the City issued the first permit necessary to begin site work on Homekey Palo Alto.
This enabled construction site prep and mobilization activities to begin. Homekey Palo Alto project
groundbreaking ceremony is being scheduled for October 31; staff will provide groundbreaking event
details as they are finalized.
HS&EB qq. Develop a citywide strategy to connect unhoused residents to housing and services
Lead Dept. CMO Melissa McDonough
Status: On Hold Estimated Completion: 2024
Project Description:
Develop a citywide strategy to connect unhoused residents to housing and services
Update:
Staff continues to document and better understand the City's role and opportunities for connecting
unhoused residents to housing and services. Connecting unhoused residents to services is managed
through a “Continuum of Care” (CoC). This is required by the United States Department of Housing
and Urban Development (HUD) to support efforts to end homelessness and provide housing and
services for homeless individuals, families, and youth. The recognized CoC for Palo Alto is through
Santa Clara County. The City has contracted with a nonprofit, as a pilot program, to provide two
dedicated outreach workers, operating within the CoC. The workers will locate and engage with
unhoused individuals where they are at in Palo Alto, to build trust, increase awareness of services and
resources, improve neighbor relations, act as a resource to local businesses and, when feasible,
connect them with support services including shelter, housing, government benefits, mental health,
substance abuse treatment, or employment training among other needs. Staff is anticipating City-
contracted outreach workers to begin work in October. In addition, staff is bringing forward a
permanent Safe Parking ordinance for Council to consider.
ATTACHMENT B
COMMUNITY HEALTH & SAFETY (CH&S)
CH&S rr. Complete reopening libraries to budgeted level (remains below pre-pandemic levels)
(CHS5)
Lead Dept. LIB Gayathri Kanth
Status: On Track Estimated Completion: Q4
Project Description:
Further open libraries to include weekend and additional open days in alignment with service levels
authorized as part of the annual budget, including events.
Update:
In response to Council’s FY 2023 Budget Adoption, the Library expanded hours, both Mitchell Park
and the Rinconada Library to six days a week; and the Children’s, Downtown and College Terrace
Libraries opened four days a week. On June 19, 2023, the City Council adopted the FY 2024 Budget to
restore additional hours to the Library. This includes adding a fifth day of service to the College
Terrace and Downtown Libraries; a sixth day to the Children’s Library and a seventh day to Mitchell
Park and Rinconada Libraries; and the hiring of additional staff. The library opened College Terrace
and Downtown Libraries on Tuesdays on October 3. These branches will be open on Tuesdays from 10
a.m. to 6 p.m., restoring pre-pandemic hours at Downtown and extending hours beyond pre-
pandemic levels at College Terrace.
The Library is working with the Human Resources Department to fill 7 full time and 3.45 FTE part time
vacancies and move forward with the expansion of the Mitchell Park and Rinconada and Children’s
library hours.
CH&S ss. Approval of multi-year agreement for provisions of animal shelter services (CHS1)
Lead Dept. CSD Kristen O’Kane
Status: On Track Estimated Completion: Q4
Project Description:
In collaboration with the City’s current service provider Pets in Need (PIN), work to review services,
infrastructure needs, and determine next steps such as contract negotiations and approvals. On
February 14, 2022, Council directed staff to proceed with negotiating a long-term contract with Pets
in Need for animal services.
Update:
In collaboration with the City’s current service provider Pets in Need (PIN), work to develop a new
Agreement that clearly identifies the level of service to be provided and City’s commitment for shelter
improvements. On August 14, 2023, Council approved a term sheet with direction to staff to develop
ATTACHMENT B
a new agreement. Staff expects Council consideration of a new agreement by the end of the calendar
year.
CH&S tt. Expand and enhance community special events with focus on inclusion (linked to activities
in ERT)
Lead Dept. CSD Kristen O’Kane
Status: On Track Estimated Completion: Q4
Project Description:
Provide support to reinvigorate Community Services Department’s current special events and
propose new events particularly along California Ave and University Ave to support economic
development in those areas. Provide more opportunities for residents to engage and gather,
promoting a healthy community.
Update:
The City Council approved a new position in FY 2024 to focus on special events and marketing in FY
2024 Adopted Budget, the position was opened for recruitment in September. Once the position is
filled, a more robust special event program will be developed. In the meantime, special events
continue to be planned and implemented throughout the year. The Department and City continue to
support organizations that celebrate diverse cultures through community events. Examples include,
supporting the United Nations Association Film Festival, Lunar New Year, and a community event for
Chinese immigrant families to connect with others and local resources.
CH&S uu. Approve agreement with PAUSD on long-term use of the Cubberley property (CHS2)
Lead Dept. CSD Kristen O’Kane
Status: On Track Estimated Completion: Q4
Project Description:
Define next steps regarding long-term use of the Cubberley Community Center, specifically the City-
owned portion.
Update:
Updates on next steps regarding use of the Cubberley Community Center include communication
with PAUSD on potential land acquisition and other options for the Cubberley site. A council study
session was held on May 15, 2023, to discuss a letter from the PAUSD Board inviting the City to
submit proposals to acquire additional land at Cubberley. Staff will be recommending that the Council
provide direction on next steps at the Council meeting on October 16, 2023. A Contract for asbestos
and mold remediation has been awarded and work to be scheduled shortly. Lead paint and interior
painting bids are under review and the work is anticipated to take place in November. Lastly, the
floor repair scope of work will be going out to bid next.
CH&S vv. Evaluate Recreation Wellness Center Feasibility (CHS14)
Lead Dept. CSD Kristen O’Kane
Status: On Track Estimated Completion: Q4
Project Description:
Council directed staff and the Parks and Recreation Commission to conduct public outreach on a new
gym, including location, siting, gym features, cost estimates, funding timeline, demand assessment
and prioritization of projects, and to investigate fundraising.
Update:
The Parks and Recreation Commission Ad Hoc Committee and staff held a community meeting on
March 7, 2023, followed by a community survey. The next community meeting to gain input on
preferred location is being planned with a date to be determined. Staff will then return to the City
ATTACHMENT B
Council with a proposal and next steps. A virtual community meeting is planned for October and PRC
in November.
CH&S 11. Evaluate increasing HSRAP funding during the FY 2024 budget process
Lead Dept. CSD Minka Van Der Zwaag
Status: Completed Estimated Completion: Q3
Project Description:
The Human Services Resource Allocation Process (HSRAP) provides grant funding on a 2-year cycle to
social service providers in Palo Alto. Staff were asked to evaluate an increase in funding and
proposed an additional $50,000 in the FY24 Proposed Budget.
Update:
The City Council approved an additional $200,000 in funding for HSRAP grantees in the FY 2024
Adopted Budget. The Human Relations Commission made funding allocations recommendations for
the additional amount which staff brought to the Council in September 2023 for approval. The
Council approved the HRC’s proposed funding allocations and allotted an additional $45.000 for Ada’s
Café.
CH&S 12. Facilitate a location for La Comida in North Palo Alto
Lead Dept. CMO Ed Shikada
Status: On Track Estimated Completion: Q3
Project Description:
La Comida is a nonprofit organization focused on senior nutrition; it provides hot lunch meals to
seniors in Palo Alto. La Comida had previously provided services at the Avenidas Senior Center on
Bryant St, but after building renovations, the dining space was significantly reduced making
operations infeasible. Council would like to facilitate a permanent location in North Palo Alto for
ongoing senior lunch services.
Update:
In the interim Avenidas has set up a temporary structure in its parking lot to accommodate up to 65
seniors for lunch. Alternative locations are currently being explored, though ADA constraints and
facility availability are among the challenges with existing options.
CH&S 13. Increase support and funding for youth mental health
Lead Dept. CSD Kristen O’Kane
Status: On Hold Estimated Completion: 2024
Project Description:
Staff included $100,000 in CSD’s FY24 Proposed Budget to support youth mental health, however; the
City Council chose not to include funding until a plan is in place.
Update:
Per Council direction, staff will develop a plan to increase support and funding for youth mental
health before requesting additional funding during the FY2024 Midyear process.
CH&S ww. Support visible police presence by ensuring stable staffing (recruiting and retention)
through hiring ahead program (CHS6)
Lead Dept. PD Andrew Binder
Status: Behind Schedule Estimated Completion: 2024
Project Description:
ATTACHMENT B
As authorized by Council as part of the FY 2022 Mid-Year Budget review, maintain a pipeline of
recruits for police officer staffing including up to an additional five officers via a hire-ahead program.
Update:
Currently, the Police Department has eleven Full Time Equivalent (FTE) Police Officer positions that
are vacant. Once the vacancies are filled, the next priority will be on the hire-ahead program for the
recruitment of an additional five officers. To date, there are 3 officers in the field training program, 1
recruit in the police academy, 6 candidates in active recruitment, and 2 recruits to start the academy
at the end of October 2023. This objective will not be completed in 2023 due to recruitment
challenges in the profession and we are not at staffing levels to enable the hire ahead program.
CH&S xx. Support a diverse community through extension of the Psychiatric Emergency Response
Team (PERT) program services to the community through affirmation of continued City financial
support
Lead Dept. PD Eric Jensen & April Wagner
Status: Completed Estimated Completion: Q2
Project Description:
Provide funding for two PERT Mental Health Clinicians through Santa Clara County Behavioral Health
Services to allow for 7-day per week PERT Team coverage.
Update:
Two PERT Mental Health Clinicians offset by SUMC funds approved as part of 6.19.23 budget
adoption. The PERT MOA with Santa Clara County has been approved by the Palo Alto City Council
and Santa Clara County Board of Supervisors and is set to be signed the week of October 9th by Santa
Clara County representatives.
CH&S yy. Update without interruption 911 dispatch system (CAD provider) once selected through
procurement process (CHS4)
Lead Dept. PD Nicole Frazier
Status: On Track Estimated Completion: Q4
Project Description:
The Police Department is working with its consortium partners (Mountain View and Los Altos) to
identify a new CAD system to replace the legacy system version. Staff will return to Council with a
recommendation for purchasing a new CAD system.
Update:
An RFP for the replacement of the 911 dispatch system was completed in October 2023. The review
and evaluation process is currently underway with participating agencies. Staff will return to Council
with a recommendation for purchasing a new CAD system by Winter 2023.
CH&S zz. Begin construction of the Gas Main Replacement Project 24B
Lead Dept. UTL Dean Batchelor
Status: On Track Estimated Completion: Q4
Project Description:
The project will abandon 1.3 miles of pre-1955 carbon steel pipelines and 2.1 miles of Polyvinyl
chloride pipelines with replacement of equivalent measurements of pipeline in 2”, 4” or 6” diameter
Polyethylene pipe. Currently, PVC pipe material is listed as the #1 DIMP risk due to the nature of the
pipeline’s brittleness, potential of glued joints drying out, and the high probability of excavation
damage. The area of the project reaches University Avenue, Geng Road and Town and Country
Village.
Update:
Council consideration of a contract is anticipated on October 16th for review.
ATTACHMENT B
CH&S aaa. Approve updated Local Hazard Mitigation Plan and Community Wildfire Protection Plan
(CHS15)
Lead Dept. OES Ken Dueker
Status: Behind Schedule Estimated Completion: 2024
Project Description:
OES will be coordinating with the County on updates to emergency plans, including the Palo Alto Local
Hazard Mitigation Plan (LHMP).
Update:
The County submitted the Multi-jurisdictional Hazard Mitigation Plan on August 10, 2023, to CalOES
for state level review which could take up to 45 days, followed by a FEMA review taking another 45
days. If approved at these levels, the County could have the plan back by mid-November. At that
time, staff can package the Palo Alto portion of the LHMP for council adoption, which could occur by
the end of December 2023.
The City’s interdepartmental fire management team in moving forward to integrate the Community
Wildfire Protection Plan (CWPP) and FFMP into a single document as both serve the same interest for
wildfire mitigation. This will require consultant support but is expected to cost less than $50,000.
The timeline is uncertain for the completion of this activity, which may be in early 2024.
Council received a progress report on September 12, 2022. Extensive community engagement is
planned in the coming months, with final recommendations and adoption of the plan targeted for
2023. The Santa Clara County planning cycle for updating the CWPP is also pending.
Due to the integration of both plans, and the professional support needed to accomplish the task, this
objective is expected to be completed in 2024.
CH&S bbb. Implement Foothills Fire Management Plan (FFMP) (CHS3)
Lead Dept. OES Ken Dueker
Status: On Track Estimated Completion: Q4
Project Description:
Staff is working on various efforts related to improving the City’s planning in collaboration with Santa
Clara County and other allied agencies and entities. Efforts include not only emergency planning, but
also early warning technology, and updating operational and procedural elements within the City
organization to mitigate the risks associated with a fire in the foothills. The Q4 metric above pertains
to this timeframe.
NOTE: The FFMP is a multi-year plan with OES, Fire Department, Public Works, Utilities, Community
Services Department coordinated via the Foothills Fire Management Team (aka Foothills Wildfire
Coordination Team). The critical evacuation route mitigation work has been completed as of July
2023.
Update:
The Office of Emergency Services (OES) continues to participate in the South Bay Incident
Management Team (SB-IMT), lead a multi-departmental Foothills Fire Management Plan group, and
lead the Silicon Valley Homeland Security Coordination Group (SV-HSCG). Equipment improvements
include early fire detection, thanks to partnership with alertwildfire.org. OES is also working on the
deployment of solar battery back-up improvements in key locations to keep equipment online when
electricity may be disrupted or disconnected during a fire.
Regional Evacuation Planning: OES, Fire, Police are coordinating with Santa Clara County Fire
Department and other stakeholders (including Stanford University) on evacuation planning and
ATTACHMENT B
deployment of new systems, such as ZoneHaven, which has recently been implemented and is now
live.
Utilities Wildfire Mitigation Plan: Undergrounding of electric lines and other safety improvements.
Public Works, Community Services Department, Fire Department: ongoing work to reduce flammable
vegetation and other “fuels” in the foothills.
CH&S ccc. Advance final construction phase of Public Safety Building and begin preparations for
move-in (CHS9)
Lead Dept. PWD Holly Boyd
Status: On Track Estimated Completion: Q4
Project Description:
Continue construction of the new facility in the California Avenue area including build and fixtures,
furniture, and equipment, with the Public Safety Building construction scheduled to be completed in
fall 2023.
Update:
Construction of the new Public Safety Building (PSB) facility on California Avenue is scheduled to be
completed in Fall 2023, followed by furniture and equipment installation, communication testing and
setup. Move-in timelines project the PSB to be fully operational in early 2024. Third quarter
milestones include removal of exterior scaffolding, connecting to permanent electric power, and
completing installation of the monopole and photovoltaic installation on Sherman Avenue garage.
CH&S ddd. Approve next steps for the rebuild of Fire Station No. 4 project (specifically design and
entitlements) (CHS17)
Lead Dept. PWD Holly Boyd
Status: Completed Estimated Completion: Q3
Project Description:
Complete schematic design of the new Fire Station No. 4 and begin design development stage on a
schedule to allow construction to begin in Fiscal Year 2024.
Update:
Design of the new Fire Station No. 4 is in progress. Staff held a study session with the Architectural
Review Board in March and formal ARB hearings were held in August and September. The project
received ARB approval at the September meeting, with a referral to the ad-hoc subcommittee on one
item. Staff authorized construction drawings to begin at the end of September in order to meet the
grant deadline of awarding a construction contract by June 30, 2024. A $5.2 million state budget
earmark has been received in support of the project. The project is on track to begin construction in
the first quarter of FY 2025.
CH&S eee. Approve resources and consultant to study and develop seismic and resiliency ordinance
(CHS20)
Lead Dept. PDS George Hoyt
Status: On Track Estimated Completion: Q4
Project Description:
Comprehensively update the City’s seismic rehabilitation ordinance with mandatory and voluntary
measures to seismically strengthen vulnerable buildings.
Update:
Staff met with the Policy and Services Committee on August 8, 2023, to reintroduce the project and
receive initial feedback. Staff is now preparing a scope of work that is expected to be released before
ATTACHMENT B
the end of the year (2023 Q4). After selection of a consultant, staff will update the project timeline
for completion.
CH&S fff. Update gas-powered leaf blower ordinance and enforcement plan (CHS16)
Lead Dept. PDS George Hoyt
Status: Completed Estimated Completion: Q3
Project Description:
Amend the noise ordinance to specifically cite those that employ or use gas-powered blowers in
residential districts; modify citation authority that prevents immediate citation issuance upon
violation.
Update:
The City Council adopted ordinance the updated leaf blower ordinance on June 19, 2023; second
reading on August 7, 2023.
CH&S ggg. Implement a strategy for the provision and promotion of unleaded fuel at Palo Alto
Airport (CHS12)
Lead Dept. PWD Andy Swanson
Status: On Track Estimated Completion: Q4
Project Description:
Complete upgrades at airport facilities to provide for the sale of unleaded fuel, bring unleaded fuel to
the airport, and work with users to promote use of the fuel.
Update:
The tank was lined in March 2023, and the primary skid for piping and filtration was delivered and
installed in May 2023. There continues to be supply chain issues with the final parts for piping, but
delivery is expected by August 2023. A fuel delivery will be scheduled after final installation. Airport
staff continues to communicate with the fuel providers and pilots to ensure that once the tank is
ready, the fuel will be available for aircraft that have obtained the necessary supplemental type
certificate. The tank was inspected and approved in September 2023, however a few maintenance
items identified by the Fire Department must be resolved before the tank can receive fuel.
CH&S hhh. Approval of quiet zone implementation (rail/train crossings)
Lead Dept. OOT
Status: Completed Estimated Completion: Q2
Project Description:
Approval of conceptual design for implementation of quiet zone at Palo Alto Avenue crossing on
Caltrain corridor
Update:
In June 2023, City Council approved the conceptual plan and directed staff to proceed with design and
construction of improvements for quiet zone implementation at Palo Alto Avenue. Staff is seeking
consultant support to perform final design and seek CPUC approval for construction of required
improvements. Additionally, Staff is initiating an RFP to seek services of the consultant to conduct a
quiet zone study for the other three crossings at Churchill Avenue, Meadow Drive and Charleston
Road.
CH&S iii. Continue engagement with San Francisco Airport on SFO's Ground Based Augmentation
System (GBAS) project and other potential opportunities to decrease SFO noise impacts on Palo
Alto (CHS11)
ATTACHMENT B
Lead Dept. PWD Andy Swanson
Status: On Track Estimated Completion: Q4
Project Description:
Complete consultant review of SFO Ground Based Augmentation System (GBAS) proposal and
consider submitting a comment letter, while tracking other issues that may arise.
Update:
The consultant review of SFO’s Ground Based Augmentation System (GBAS) proposal was completed
in spring 2022. Following a third community meeting hosted by Palo Alto, a letter was sent to SFO
expressing the City’s concerns about the proposal. Council held a study session in August 2022 to
discuss updates. Staff continues to work with community members on their concerns regarding SFO
noise issues over the City, including defining a scope of work for consultant services to assist in this
ongoing effort, using the FY 2024 funding provided through the budget process. Most recently, staff
solicited community input in response to the FAA’s Review of the Civil Aviation Noise Policy. A joint
comment letter from East Palo Alto, Los Altos, Los Altos Hills, Menlo Park, Mountain View, and Palo
Alto was drafted and submitted to the FAA on September 29, 2023.