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HomeMy WebLinkAboutStaff Report 2310-21134.Approval of Minutes from September 18, 2023 and October 2, 2023 Meetings 3 2 9 5 City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: October 16, 2023 Report #:2310-2113 TITLE Approval of Minutes from September 18, 2023 and October 2, 2023 Meetings RECOMMENDATION That the minutes be reviewed and approved. ATTACHMENTS Attachment A: September 18, 2023 Draft Action Minutes Attachment B: October 2, 2023 Draft Action Minutes APPROVED BY: Mahealani Ah Yun CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 4 Regular Meeting September 18, 2023 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely: Absent: Special Orders of the Day 1. Appointment of Candidates for the Architectural Review Board First round of voting for Architectural Review Board one (1) partial term ending 3/31/2024: Alex Lew - Burt, Kou John Kunz - Tanaka Mausam Adcock - Lauing, Stone, Veenker, Lythcott-Haims Naveen Govind - Sam Zucker - Stephen Sun - Candidate Mausam Adcock receiving 4 votes is appointed to a partial term expiring March 31, 2024. Consent Calendar 2. Approval of Minutes from September 5, 2023 Meeting 3. Approval of Amendment No. 1 to the Lease Agreement Between the City of Palo Alto and the County of Santa Clara (Contract No. 1557819) at 2000 Geng Road for Safe Parking to Extend the Term for Three Years; Prioritize Local Populations; and Clarify City’s Landscaping Duties; CEQA Status – categorically exempt. 4. Approval of Construction Contract C24187742 with OBS Engineering Inc., in the Amount Not-to-Exceed $383,400 for Cameron Park Improvements, Capital Improvement Project DRAFT ACTION MINUTES Page 2 of 4 City Council Meeting Draft Action Minutes: 09/18/2023 PG-14002; Authorization of Contract Contingency in an Amount Not-to-Exceed $38,340 for Related, Additional but Unforeseen Work Which May Develop During the Project; and Approval of a Budget Amendment in the Capital Improvement Fund; CEQA status - Categorically exempt per regulation 15301 (existing facilities). 5. Approve the Appointment of Caio A. Arellano to the Position of Chief Assistant City Attorney; CEQA Status- not a project. Council Member Tanaka registered a no vote on Agenda Item Number 3. MOTION: Mayor Kou moved, seconded by Council Member Veenker to approve Agenda Item Numbers 2-5. MOTION PASSED ITEMS 2, 4-5: 7-0 MOTION PASSED ITEM 3: 6-1, Tanaka no Action Items 6. PUBLIC HEARING: Adoption of Resolution to Establish a New Priority Development Area (PDA) in South Palo Alto and Support for the Nomination of one Parcel as a Priority Site. Environmental Assessment: Not a ‘Project’ and Exempt from California Environmental Quality Act (CEQA) Review. MOTION: Vice Mayor Stone moved, seconded by Council Member Lythcott-Haims to: 1. Adopt a Resolution (Attachment A) designating a new Priority Development Area in South Palo Alto, named the Bayshore Alma San Antonio (BASA) Priority Development Area; and, 2. Support the nomination of one property as a Priority Site located at 3200 Park Blvd., as reflected in Attachment B; and, 3. Direct staff to include San Antonio Corridor neighborhood outreach upon the initiation of the Concept Plan. MOTION PASSED: 6-1, Kou no 7. LEGISLATIVE: Adopt an Ordinance Amending Planned Community 2343 zoning for 2901- 2905 Middlefield Road and Adopt an Ordinance Establishing a new Planned Community Zoning Designation to Enable the Development of a new Single-Story, Single-Family Residence on 702 Ellsworth Place. DRAFT ACTION MINUTES Page 3 of 4 City Council Meeting Draft Action Minutes: 09/18/2023 MOTION: Council Member Burt moved, seconded by Mayor Kou to continue this Item to a date uncertain, with the main motion discussed tonight on the table, and with direction to staff to attempt to resolve the package delivery issue. MOTION PASSED: 5-2, Lauing, Kou no 8. Public Hearing: Adoption of a Resolution Approving Capped-Price Winter Natural Gas Purchases for Winter 2023-24 and Amending the FY 2024 Gas Fund Budget to Fund These Purchases; Amending the Gas Utility Long-term Plan Objectives, Strategies and Implementation Plan; and Amending Rate Schedules G-1 (Residential Gas Service), G-2 (Residential Master-Metered and Commercial Gas Service), G-3 (Large Commercial Gas Service), and G-10 (Compressed Natural Gas Service); CEQA status: not a project under Public Resources Code 15378(b)(5) and exempt under Public Resources Code 15273(a) MOTION: Council Member Burt moved, seconded by Council Member Lythcott-Haims to adopt a resolution (Attachment A): 1. Implementing capped-price winter natural gas purchases for winter 2023-24 with a maximum commodity rate impact of 15 cents per therm; 2. Amending the FY 2024 Budget Appropriation in the Gas Fund (requires 2/3 approval) by: a. Increasing the Gas Operating Budget for Commodity Purchases by $2,000,000; and b. Increasing the Gas Operating Retail revenue estimate by $2,000,000 3. Amending the Gas Utility Long-term Plan (GULP) Objectives, Strategies and Implementation Plan (Attachment B) to implement the capped-price winter gas purchases intended to manage potential winter 2023 gas price spikes; and 4. Amending Rate Schedules G-1 (Residential Gas Service), G-2 (Residential Master-Metered and Commercial Gas Service), G-3 (Large Commercial Gas Service), and G-10 (Compressed Natural Gas Service) (Attachment C), effective November 1, 2023. MOTION PASSED: 6-1, Tanaka no Adjournment: The meeting was adjourned at 10:57 P.M. DRAFT ACTION MINUTES Page 4 of 4 City Council Meeting Draft Action Minutes: 09/18/2023 ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 5 Regular Meeting October 2, 2023 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Veenker Present Remotely: Tanaka Absent: Special Orders of the Day 1. Proclamation Recognizing National Fire Prevention Week - October 8-14, 2023 NO ACTION Study Session 2. Request for Pre-Screening of Application to Amend the Development Agreement and South of Forest Area Phase 1 Coordinated Area Plan for 260 Homer Avenue that Currently Restricts the Amount of Space that One or More Commercial Office Tenants can Occupy at the Property. Zoning District: AMF (MUO). CEQA Status: Not a Project. Item Removed Off Agenda Consent Calendar 3. Approval of Minutes from September 11, 2023 and September 12, 2023 Meetings 4. Adoption of a Resolution Approving and Attesting to the Veracity of the City's 2022 Annual Power Source Disclosure and Power Content Label Reports; CEQA Status: Not a project 5. Authorization to Amend the Existing Contract for Litigation Defense Services with the Law Firm of Liebert Cassidy Whitmore (Contract S20178997) to Increase the Not- to- Exceed Amount to $110,000 and Extend the Term to December 31, 2023; CEQA – Not a Project DRAFT ACTION MINUTES Page 2 of 5 City Council Meeting Draft Action Minutes: 10/02/2023 6. Approve Three Contracts for Landscape Maintenance Services: 1) a Five-year Contract with BrightView Landscape Services, Inc., in the Amount of $12,288,093; 2) a Five-year Contract with Gachina Landscape Management, Inc., in the Amount of $516,740; and 3) a Five-year Contract with Grassroots Ecology in the Amount of $529,459 for Specification for Habitat Restoration in Foothills Nature Preserve and Adobe Creek Pedestrian Bridge Native Plant Restoration; Approval of Contract Amendment No. 2 to Contract C18170810A with BrightView Landscape Services, Inc. to increase the Not to Exceed amount by $75,152 to provide weekend services for a three-month contract extension; and Approval of Budget Amendments in Multiple Funds (2/3 vote required) as Recommended by the Finance Committee; CEQA status - Categorically exempt per regulation 15301 (existing facilities) and 15304 (minor alterations). 7. Approval of a SaaS Agreement C23188925 with Accela for an Amount Not-to-Exceed $1,143,563 for Online Planning and Building Permitting and Enhanced Reporting System for a Period of Three-Years and Authorization of a 10% Contract Contingency in an Amount Not-to-Exceed $114,356; CEQA Status - Not a Project 8. SECOND READING: Adoption of Ordinances Rezoning the Properties Located at 340-404 Portage Avenue, 200-404 Portage Avenue/3040-3200 Park Boulevard, 3201-3225 Ash Street, 3250 Park Boulevard, and 278 Lambert Avenue from RM-30 to Planned Community (PC); and Adoption of an Ordinance Approving a Development Agreement with SI 45, LLC for the 14.65-Acre Property Located at 200-404 Portage Avenue, 3040- 3250 Park Boulevard, 3201-3225 Ash Street, and 278 Lambert Avenue. CEQA Status – EIR certified by Council Resolution 10123 (SCH #2021120444) 9. SECOND READING: Ordinance Creating New Chapter 12.11 (Parklets) and Amending Certain Sections of Titles 16 and 18 (FIRST READING: September 11, 2023 PASSED 7-0) 10. SECOND READING: Ordinance Approving a Development Agreement with SI 45, LLC, for the 14.65-acre Property at 200-404 Portage Avenue, 3040-3250 Park Boulevard, 3201- 3225 Ash Street, and 270 Lambert Avenue (FIRST READING: September 12, 2023 PASSED 7-0) 11. SECOND READING: Ordinance Amending Section 18.08.040 of the Palo Alto Municipal Code (The Zoning Map) to Change the Classification of Property Located at 340-404 Portage Avenue from Multiple Family Residential (RM-30) to PC Planned Community Zone (FIRST READING: September 12, 2023 PASSED 7-0) Council Member Tanaka registered a no vote on Agenda Item Number 6. MOTION: Mayor Kou moved, seconded by Council Member Lauing to approve Agenda Item Numbers 3-11. DRAFT ACTION MINUTES Page 3 of 5 City Council Meeting Draft Action Minutes: 10/02/2023 MOTION SPLIT FOR THE PURPOSE OF VOTING MOTION PASSED ITEMS 3-5, 7-11: 7-0 MOTION PASSED ITEM 6: 6-1, Tanaka no Action Items 12. Receive the Human Relation Commission’s Recommendations on the Evaluation and Celebration of Additional Dates to Advance Race & Equity, Including Through City Recognition and City Paid Holidays and Provide Direction to Staff on Further Actions. CEQA status – not a project. MOTION: Vice Mayor Stone moved, seconded by Council Member Lythcott-Haims to: 1. Receive the Human Relation Commission’s recommendations responding to the Council referral on the evaluation and celebration of additional dates to Advance Race & Equity; and, 2. Direct staff to further review and refine the proposed standard framework and procedure for considering City recognition of events, individuals, and celebrations; and, 3. Direct staff to include consideration of Juneteenth as a paid holiday as part of it's next round of labor contract negotiations through meet-and-confer, and; 4. Direct staff to implement the HRC recommendation to recognize Dolores Huerta Day and Cesar Chavez Day as independent dates of significance as non-paid holidays, and; 5. Direct staff to remove Italian-American Heritage from the 2nd Monday in October, and that the City will solely recognize Indigenous Peoples’ Day. MOTION SPLIT FOR THE PURPOSE OF VOTING MOTION PASSED 1-2, 4-5: 7-0 MOTION PASSED 3: 4-3, Tanaka, Kou, Lauing no 13. Proposed Amendments to Palo Alto Municipal Code Title 18 (Zoning) Chapters 18.04 (Definitions), 18.10 (Low-Density Residential), 18.12 (R-1 Zones), 18.13 (Multiple Family Residential Zones),18.40 (General Standards and Exceptions), and 18.54 (Parking Facilities Design Standards) to Facilitate Implementation of Green Building Standards, Including Noise Standards and Placement of Obstructions Within Garages and Exterior Setback Encroachments for Electrification Equipment Such as Heat Pumps, Energy Storage DRAFT ACTION MINUTES Page 4 of 5 City Council Meeting Draft Action Minutes: 10/02/2023 Systems and Electric Vehicle Charging Stations, and to Title 9 (Public Peace, Morals and Safety) Chapter 9.10 (Noise) to Facilitate the Installation of Electrification Equipment for Residential Development as Recommended by the Planning and Transportation Commission. CEQA Status – Exempt under CEQA Guidelines sections 15061(b)(3) and 15301. Council Member Lythcott-Haims recused herself from this item. MOTION: Council Member Burt moved, seconded by Council Member Veenker to adopt the draft ordinance amending the Title 18 and Palo Alto Municipal Code Chapter 9.10 to further facilitate the installation of electrification equipment in residential neighborhoods with the following modifications and direction: 1. Increase the base noise standards by 3 decibels for all heat pumps, and by 5 decibels for heat pumps with inverters, and to create a comprehensive list of heat pump equipment. 2. Direct staff to evaluate the following for future refinements to the ordinance: a. Evaluate allowing units with higher manufactured dB ratings provided that the sound is attenuated, and; b. Explore the streamline testing protocol for nonstandard equipment, and; c. The Development Center receives this information as soon as possible to disseminate for anyone looking at heat pumps or other HVAC equipment. MOTION PASSED: 6-0-1, Lythcott-Haims recused Adjournment: The meeting was adjourned at 8:59 P.M. DRAFT ACTION MINUTES Page 5 of 5 City Council Meeting Draft Action Minutes: 10/02/2023 ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.