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HomeMy WebLinkAboutStaff Report 2309-20033.Approval of Minutes from September 11, 2023 and September 12, 2023 Meetings City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: October 2, 2023 Report #:2309-2003 TITLE Approval of Minutes from September 11, 2023 and September 12, 2023 Meetings RECOMMENDATION That the minutes be reviewed and approved. ATTACHMENTS Attachment A: September 11, 2023 Draft Minutes Attachment B: September 12, 2023 Draft Minutes APPROVED BY: Mahealani Ah Yun CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 5 Regular Meeting September 11, 2023 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely: Absent: Special Orders of the Day 1. Presentation from Sibling Cities on the Palo Alto-Bloomington Sibling City Partnership AA1. Interview for the Architectural Review Board (Continued from September 5, 2023). Agenda Changes, Additions and Deletions Public Comment Council Member Questions, Comments and Announcements Consent Calendar Council Member Tanaka registered a no vote on Agenda Item Number 5. Council Member Lythcott-Haims, Council Member Burt, and Council Member Tanaka requested to pull Item 9 MOTION: Vice Mayor Stone moved, seconded by Council Member Lythcott-Haims to approve Agenda Item Numbers 3-8 and to pull Item 9 off the consent calendar. DRAFT ACTION MINUTES Page 2 of 5 City Council Meeting Draft Action Minutes: 09/11/2023 MOTION SPLIT FOR THE PURPOSE OF VOTING MOTION PASSED ITEMS 3-4, 6-8: 7-0 MOTION PASSED ITEMS 5: 6-1, Tanaka no 3. Approval of Minutes from August 21, 2023 Meeting 4. Approval of Construction Contract Number C24188528 with Cratus, Inc. in the Amount Not-to-Exceed $6,956,400 for the Water Main Replacement Project 29, Capital Improvement Program Project WS-15002; and Authorization for the City Manager to Negotiate and Execute Change Orders up to a Not-to-Exceed Amount of $695,640. CEQA status – exempt under CEQA Guideline Sections 15301 and 15302. 5. Approve Participation in the GoGreen Home Energy Financing Program as Recommended by the Utilities Advisory Commission in an Amount Not-to-Exceed $300,000 over a Term of up to Two Years, Authorizing the Execution of a Memorandum of Agreement with the California Alternative Energy and Advanced Transportation Financing Authority; and Approve a FY 2024 Budget Amendment in the Gas Fund; CEQA Status: Not a project. 6. Approve and Authorize the City Manager to Execute Amendment #1 to an MOA Between the City of Palo Alto and County of Santa Clara to Authorize up to Two County Clinicians to be Deployed on the City‘s Psychiatric Emergency Response Team (PERT) Justice and Mental Health Collaboration Program for Three Years at $183,000 per Year (Not to exceed $549,000); CEQA status - not a project. 7. Approve and authorize the City Manager or designee to execute a three-year Funding Agreement with the Palo Alto Transportation Management Association (TMA), providing $200,000 in funding for FY24. CEQA status – not a project. 8. Approval to appoint the Chair of the Expanded Community Advisory Panel (XCAP) as an Ex Officio (non-voting) member on the Rail Committee; CEQA status - not a project. 9. Accept the Human Relation Commission’s Recommended Contingency Plan for the Distribution of $200,000 in Additional Funding for the FY2024-25 Human Services Resource Allocation Process Recipients; CEQA status – not a project. City Manager Comments Ed Shikada, City Manager DRAFT ACTION MINUTES Page 3 of 5 City Council Meeting Draft Action Minutes: 09/11/2023 Study Session 2. Prescreening for proposed rezoning of 3265 El Camino Real to Planned Home Zone (PHZ) NO ACTION Action Items 10. Approve the Revised Permanent Parklet Program Regulations; Provide Feedback on Incentives for Electric Heating on Parklets; and Adopt Legislation Creating an Ongoing Parklet Program, Creating Related Fees and Penalties, and Continuing Parklets in Certain Areas of University Avenue Downtown and the California Avenue Area. CEQA Status – Categorically Exempt (Sections 15301 and 15304(e)). MOTION: Council Member Veenker moved, seconded by Council Member Lythcott-Haims to: 1. Approve changes to the permanent program regulations: a. Changes to the parklet standards as written in Attachment A but: (1) allow sidewalk dining; and (2) remove any references to charging parklet renters to relocate and/or add bike facilities. 2. Adopt the following legislation to implement an ongoing parklet program: a. Ordinance creating new PAMC Chapter 12.11 to implement an ongoing parklet program and amending various sections of Title 16 and 18 as recommended by the Planning and Transportation Commission to waive certain planning and zoning requirements for parklets. This ordinance will be effective April 1, 2024. (Attachment B). b. Resolution establishing certain areas of the University Avenue Downtown and California Avenue area for use as parklets for eating and drinking or retail, excluding fitness. (Attachment C). c. Ordinance amending the FY2024 Municipal Fee Schedule to add new fees related to parklets and adjust the annual renewal fee to $250. (Attachment D). d. Resolution amending the Administrative Penalty Schedule to add penalties for violating PAMC Chapter 12.11. (Attachment E). 3. Keep the ongoing parklet program as is, and direct staff to work with the Architectural Review Board (ARB) to create design standards and uniform guidelines as soon as possible. DRAFT ACTION MINUTES Page 4 of 5 City Council Meeting Draft Action Minutes: 09/11/2023 4. Authorize staff to work with the Nordic Enovation House to apply principles of the program for an encroachment. MOTION PASSED: 7-0 9. Accept the Human Relation Commission’s Recommended Contingency Plan for the Distribution of $200,000 in Additional Funding for the FY2024-25 Human Services Resource Allocation Process Recipients; CEQA status – not a project. Mayor Kou made a public disclosure on Item 9. Council Member Burt made a public disclosure on Item 9. MOTION: Council Member Burt moved, seconded by Council Member Veenker to accept the HRC's recommended contingency plan for the distribution of $200,000 in additional funding for FY24-25 HSRAP recipients and direct the City Manager to execute agreements implementing such funding; and direct staff to return on consent with an allocation from the BSR of an additional $45,000 for Ada's Cafe to be administered consistent with HSRAP standards. MOTION PASSED: 6-1, Tanaka no 11. Receive the Human Relation Commission’s Recommendations on the Evaluation and Celebration of Additional Dates to Advance Race & Equity, Including Through City Recognition and City Paid Holidays and Provide Direction to Staff on Further Actions. CEQA status – not a project. This item was not heard and referred to a future meeting. Adjournment: The meeting was adjourned at 11:28 P.M. DRAFT ACTION MINUTES Page 5 of 5 City Council Meeting Draft Action Minutes: 09/11/2023 ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 3 Special Meeting September 12, 2023 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely: Absent: Closed Session 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Authority: Cal. Gov. Code section 54957(b) Titles: City Manager and City Attorney MOTION: Council Member Lauing moved, seconded by Vice Mayor Stone to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 6:03 P.M. Council returned from Closed Session at 8:20 P.M. Mayor Kou announced that there were no reportable actions taken in Closed Session. Action Items 2. Quasi-Judicial/Legislative. 3200 Park Boulevard/340 Portage [22PLN-00287 and 22PLN- 00288]: Adoption of a Resolution Certifying an EIR, Adopting Findings of Overriding Considerations, and Adopting a Mitigation Monitoring and Reporting Program; Approval of Applicant’s Request for a Development Agreement, Comprehensive Plan Amendment, DRAFT ACTION MINUTES Page 2 of 3 Sp. City Council Meeting Draft Action Minutes: 09/12/2023 Rezoning to Planned Community Zones, and a Vesting Tentative Map with Exceptions to the Private Street Width to Allow Redevelopment of a 14.65-acre site at 200-404 Portage Avenue, 3040-3250 Park Boulevard, 3201-3225 Ash Street and 278 Lambert. Environmental Assessment: A Draft EIR for the 200 Portage Townhome Development Project was Circulated September 16, 2022 through November 15, 2022. A Revised Final EIR was Made Available for Public Review on June 2, 2023. The Proposed Development Agreement and Associated Actions is Evaluated as Alternative 3 in the Draft EIR. For More Information Contact the Project Planner, Claire Raybould at Claire.Raybould@Cityofpaloalto.org. MOTION: Mayor Kou moved, seconded by Council Member Burt to: 1. Adopt the Environmental Impact Report and the Resolution in Attachment B Making findings of overriding consideration and adopting the Mitigation Monitoring and Reporting Plan in Attachment G; and 2. Adopt the Resolution amending the Comprehensive Plan and Comprehensive Plan Land Use Map; and 3. Adopt the five Planned Community ordinances for each of the resulting parcels, amending the zone districts across the project site; and 4. Adopt the Record of Land Use Action, including Architectural Review findings for approval of the Development Plan, findings for a Vesting Tentative Map with exceptions and Conditions of Approval of the proposed project; and 5. Adopt the Ordinance approving the Development Agreement; and 6. Direct in lieu art funds generated under this agreement to art located on the former Cannery site, subject to consistency with City code; and 7. Direct Staff to initiate a process to rename Portage Avenue to Thomas Foon Chew Avenue and refer to the Parks and Recreation Commission the naming of the new park. MOTION PASSED: 7-0 Adjournment: The meeting was adjourned at 10:31 P.M. DRAFT ACTION MINUTES Page 3 of 3 Sp. City Council Meeting Draft Action Minutes: 09/12/2023 ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.