HomeMy WebLinkAboutStaff Report 2309-19977.Approval of Second Amendment to Tenant Work Letter for the Roth Building at 300
Homer Avenue between the City of Palo Alto and the Palo Alto History Museum; CEQA
Status--Not a Project.
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Administrative Services
Meeting Date: November 13, 2023
Report #:2309-1997
TITLE
Approval of Second Amendment to Tenant Work Letter for the Roth Building at 300 Homer
Avenue between the City of Palo Alto and the Palo Alto History Museum; CEQA Status--Not a
Project.
RECOMMENDATION
Staff recommends that the City Council approve and authorize the City Manager, or their
designee, to execute the Second Amendment to Tenant Work Letter by and between the City of
Palo Alto and Palo Alto History Museum to memorialize the current project schedule and
funding information.
BACKGROUND
In December 2022, Council approved a 40-year lease with the Palo Alto History Museum for use
of the Roth Building located at 300 Homer Avenue1. The lease contemplated construction of
various tenant improvements, with additional details and obligations to be documented in a
“mutually agreeable Tenant Work Letter.” At the April 17, 2023 meeting, the Council approved
the Tenant Work Letter2. The Tenant Work Letter was fully executed on April 20, 2023, and the
Palo Alto History Museum (the Museum) subsequently assumed responsibility for the property.
The Tenant Work Letter was amended and approved by the Council on September 5, 2023 to
revise certain insurance requirements for Palo Alto History Museum and its general contractor,
Vance Brown, Inc.3 Now, updates are necessary to Attachments A and B of the Tenant Work
Letter and require approval by the Council.
1 CMR 15017 Approval of Lease for the Roth Building (300 Homer Ave.)
https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=8715&compileOutputType=
1
2 CMR 2303-1108 Approval of Tenant Work Letter for Lease of 300 Homer Avenue Roth Building
https://cityofpaloalto.primegov.com/meeting/document/1853.pdf?name=Item%2013%20Staff%20Report
3 CMR 2308-1885 Approval of First Amendment to Tenant Work Letter for the Roth Building at 300 Homer Avenue
https://cityofpaloalto.primegov.com/meeting/document/2863.pdf?name=Item%204%20Staff%20Report
Attachment A of the Tenant Work Letter is being updated to reflect the final
Guaranteed Maximum Price (GMP) for the Construction Contract and to adjust the
amount of the Museum Contribution commensurate with any adjustment to the GMP.
Attachment B is being revised and updated to ensure the Project Schedule reflects the
most current as-planned schedule available.
ANALYSIS
Attachment A details the Parties’ respective funding commitments for construction on the
Project. Prior to execution of the Tenant Work Letter, the Museum estimated the cost to
construct the project based on the construction contract’s GMP of $11,513,075 and $335,750 in
soft costs (such as permit and utility fees) for a total of $11,848,825. The Tenant Work Letter
expressly acknowledged the need for a project funding update to reflect the final GMP, with
revised funding commitments to be adopted by the City and Museum.
The contract sum within the construction contract, dated May 22, 2023, was updated to
$12,756,281 with $372,011 in soft costs for a total of $13,128,292. The increase amount is
attributed to rising cost over that time and updated pricing provided by subcontractors. There
have been a few change orders since the execution of the construction contract, including
$246,694 for window retrofit work and $38,855 for delays, but those amounts will reportedly
be absorbed by the contingency that was previously budgeted at $1,159,662.
The Museum’s funding commitment has increased from $1,828,825 to $3,108,292, based on
information provided by the Museum on May 18, 2023. Funds to be used from the approved $3
million HUD Grant will need to be increased from $978,825 to $2,258,292 to cover the
$1,279,467 increase in costs as stipulated in the current terms of the TWL (Section 4.4).
Similarly, the Tenant Work Letter requires the parties to revise and update the project schedule
to reflect the planned schedule for construction. Attachment B constitutes the planned
schedule for construction of the Project, dated September 9, 2023. Construction was originally
expected to start in July 2023, but commenced on September 11, 2023 after Council’s approval
of the First Amendment which ensured the Museum had the required insurance coverage for
construction, a pre-construction requirement, and substantial completion is currently expected
by December 30, 2024.
FISCAL/RESOURCE IMPACT
Approval of the Second Amendment will not result in any fiscal/resource impact to the City. The
City’s contribution to the project remains at $10,020,000 as shown in Table 1 below. As noted
in the Tenant Work Letter, the Museum was approved for a $3 million HUD Grant. The HUD
Funds component of the Museum Contribution has increased by $1,279,467, from $978,825 to
$2,258,292 and these funds will flow through the Museum’s financials, not the City’s. The
Museum intends to retain the remainder of the grant for the Museum buildout, but under the
terms of the Tenant Work Letter will commit those funds to the Rehabilitation Project should
there be further cost increases.
Table 1: Roth Building Rehabilitation Project (PF-23001) Funding Sources
Original TWL
April 2023
Revised TWL
Sept. 2023
Museum Contribution
Donations $850,000 $850,000
HUD Funds $978,825 $2,258,292
Total Museum Contributions $1,828,825 $3,108,292
City Contribution
TDRs & General Fund Contributions $4,900,000 $4,900,000
SUMC $2,000,000 $2,000,000
County Grants $653,000 $653,000
CC Impact Fees $1,650,000 $1,650,000
Park Impact Fees $350,000 $350,000
Library Impact Fees $300,000 $300,000
Permit Reimbursement $100,000 $100,000
Perf. Bond Offset $67,000 $67,000
Total City Contributions $10,020,000 $10,020,000
Total Project Funding $11,848,825 $13,128,292
STAKEHOLDER ENGAGEMENT
Staff continues to work closely with Museum representatives to administer the terms of the
Lease and Tenant Work Letter.
ENVIRONMENTAL REVIEW
Council action on this item is not a project as defined by the California Environmental Quality
Act (CEQA) because amending the attachments of the Tenant Work Letter is an organizational
or administrative activity that will not result in direct or indirect physical changes in the
environment. CEQA Guidelines section 15378(b)(5).
ATTACHMENTS
Attachment A: Second Amendment to Tenant Work Letter
APPROVED BY:
Kiely Nose, Assistant City Manager
Lead Staff: David Ramberg, Assistant Director; Sunny Tong, Real Property Manager
SECOND AMENDMENT TO TENANT WORK LETTER
THIS SECOND AMENDMENT TO TENANT WORK LETTER (this “Second
Amendment”) is entered into as of _______________ (“Execution Date”) by and between CITY
OF PALO (“City”) and PALO ALTO HISTORY MUSEUM (“Museum”).
RECITALS
A. WHEREAS, City and Museum are parties to that certain Tenant Work Letter
dated as of April 20, 2023 as amended by that certain First Amendment to Tenant Work Letter
dated September 6, 2023; and
B. WHEREAS, City and Museum desire to further modify and amend the Tenant
Work Letter only in the respects and on the conditions hereinafter stated.
AGREEMENT
NOW, THEREFORE, City and Museum, in consideration of the mutual promises
contained herein and for other good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, and intending to be legally bound, agree as follows:
1. Definitions. For purposes of this Second Amendment, capitalized terms shall
have the meanings ascribed to them in the Tenant Work Letter unless otherwise defined herein.
2. Attachment A. Attachment A of the Tenant Work Letter is hereby deleted and
replaced with the Attachment A attached hereto.
3. Attachment B. Attachment B of the Tenant Work Letter is hereby deleted
and replaced with the Attachment B attached hereto.
4. Effect of Second Amendment. Except as modified by this Second Amendment,
the Tenant Work Letter and all the covenants, agreements, terms, provisions and conditions thereof
shall remain in full force and effect and are hereby ratified and affirmed. In the event of any conflict
between the terms contained in this Second Amendment and the Tenant Work Letter, the terms
herein contained shall supersede and control the obligations and liabilities of the parties.
5. Counterparts and PDF Signatures. This Second Amendment may be executed
in one or more counterparts, each of which, when taken together, shall constitute one and the same
document. A portable document format (PDF) signature using Docusign on this Second
Amendment shall be equivalent to, and have the same force and effect as, an original signature.
[Signature page follows]
IN WITNESS WHEREOF, the parties have executed this Second Amendment as of the
day hereinabove first written.
CITY:
CITY OF PALO ALTO,
a California chartered municipal corporation
By: ______________________________
Name: ___________________________
Title: ____________________________
Date: ____________________________
Approved as to Form:
By: ______________________________
Name: ___________________________
Title: ____________________________
Date: ____________________________
MUSEUM:
PALO ALTO HISTORY MUSEUM
By: ______________________________
Name: ___________________________
Title: ____________________________
Date: ____________________________
ATTACHMENT A
PROJECT FUNDING
This Attachment A details the Parties’ respective funding commitments for construction
of the Project, based on the estimated Construction Cost set forth in Recital F, which is
subject to amendment prior to commencement of Project construction. Pursuant to
Section 5.4, this Attachment A will be amended based on the final GMP, as a condition
precedent to commencement of Project construction.
1. Museum Contribution. The Museum is contributing $3,108,292.00 to pay
for certain hard and soft costs for the construction of the Project as further
specified in Section 4.3, which is comprised of the following:
A. The Museum will contribute $372,011.00 to pay for all construction
phase soft costs, including, without limitation, all permit and utility fees that
are not expressly waived or reimbursed by the City and the premiums for
the Builder’s Risk insurance for the Project.
B. The Museum will contribute $2,736,281.00, based on the difference
between the City Contribution and the estimated amount of the GMP as of
the Effective Date.
The Museum Contribution shall be funded by pledged and received donations in
the amount of $850,000.00 (the “Museum Donations”) and, to the extent
available and subject to Section 4.3 of the Tenant Work Letter, funds from the
HUD Grant in the amount of $2,258,292.00 (the “HUD Funds”). Notwithstanding
the foregoing, the amounts set forth herein are subject to amendment pursuant to
Section 5.4 to reflect the final GMP and commensurate adjustments to the final
amount of the Museum Contribution as a condition precedent to commencement
of Project construction.
2. City Contribution. The City Contribution is comprised of the following
contributions and reimbursements for construction of the Project, for a total City
Contribution of $10,020,000, provided the Museum meets its funding obligations
and timely complies with the conditions for Project commencement set forth in
this Tenant Work Letter:
A. The City will contribute $4,900,000.00 from transferable
development rights and City general funds.
B. The City will contribute $2,000,000.00 from Stanford University
Medical Center development agreement funds.
C. The City will contribute $653,000.00 from funds received pursuant
to the County Grant Agreements, which is to be allocated solely for the
improvements specified in the County Grant Agreements, and conditioned
upon the Museum’s compliance with the terms and conditions of the
County Grant Agreements, as may be further specified in the Lease.
D. The City will contribute $1,650,000.00 from Community Center
Impact Fees, toward construction cost for the community room facilities in
the Building, provided those facilities are available for public community
center use as further specified in the Lease.
E. The City will contribute $350,000.00 from Park Impact Fees toward
construction costs for the restroom facilities on the northeast side of the
Building, provided those facilities are available as the public restrooms
serving Heritage Park as further specified in the Lease.
F. The City will contribute $300,000.00 from Library Impact Fees
toward construction costs for the City Archive Room, provided the City
Archive Room is available and accessible for City archives as further
specified in the Lease.
G. The City will reimburse the Museum in the amount of $100,000.00
for permit fees previously assessed for the Project.
H. The City will contribute $67,000.00 to offset the cost for the General
Contractor’s procurement of a payment bond and a performance bond.
ATTACHMENT B
PROJECT SCHEDULE
Pursuant to Section 6.6 of the Tenant Work Letter, the attached schedule, dated
________, constitutes the planned schedule for construction of the Project.
Activity Name Duration
(Days)Start Date Finish Date %
Complete
Predecess
ors Successors Critical Free
Float June July August September October November December January February March April May June July August September October November December
2023 2024
June July August September October November December January February March April May June July August September October November December
Design/Permit Process 352.00 6/24/21 11/22/22 100%
Design Development (Complete)0.00 6/24/21 6/24/21 100%3 No 0.00
Permit Drawings (Complete)0.00 6/24/21 6/24/21 100%2 4, 5 No 0.00
City Review & Response (Complete)0.00 6/24/21 6/24/21 100%3 5, 6 No 0.00
Negociation of Lease Agreement (Complete)0.00 6/24/21 6/24/21 100%3, 4 85 No 0.00
Permit Ready to Pick Up (Complete)0.00 6/24/21 6/24/21 100%4 7 No 0.00
Notice to Proceed per Section 4 in the O/C Agreement 5.00 11/15/22 11/21/22 100%68, 10, 11, 12, 13, 14, 15, 16, 18, 19, 20, 22, 24, 25, 26, 86No0.00
Issue Permit (Complete)0.00 11/22/22 11/22/22 100%7 36, 85 No 0.00
Deferred City/County/OSHA Submittals 236.00 6/1/23 4/25/24 29%
Fire Sprinklers (BFP)40.00 8/15/23 10/9/23 75%7 97, 204, 205 No 0.00
Underground Fire Service (Seton)40.00 6/1/23 7/26/23 100%7 96 No 0.00
Fire Alarm System (TLE/Code Red)40.00 8/15/23 10/9/23 25%7 204, 205 No 165.00
Trellis (SVG)40.00 9/1/23 10/26/23 0%7 171 No 140.00
Site Signage/Monument Sign (by Owner)40.00 3/1/24 4/25/24 0%7 33, 186 No 0.00
Cafe Awning (by Owner)40.00 3/1/24 4/25/24 0%7 186 No 80.00
Exterior Wall Mural (by Owner)40.00 3/1/24 4/25/24 0%7 186 No 80.00
Primary Project Procurement Items 284.00 7/17/23 8/15/24 69%
Structural Steel/Misc. Metal Items 30.00 7/17/23 8/25/23 100%7 200 No 0.00
Elevator 30.00 7/17/23 8/25/23 100%7 220 No 0.00
Main Switch Gear 215.00 7/17/23 5/10/24 100%7 92FS-40.00, 219 No 0.00
Helical Piers 90.00 7/17/23 11/17/23 100%
Submittal/Approval 15.00 7/17/23 8/4/23 100%7 23 No 0.00
Procure Piers for Installation 75.00 8/7/23 11/17/23 100%22 109 No 0.00
Exterior Glazing Items 30.00 7/17/23 8/25/23 50%7 163 No 160.00
Exterior Stone/Precast Sills 30.00 7/17/23 8/25/23 25%7 163 No 160.00
HVAC Equipment 30.00 7/17/23 8/25/23 100%7 200 No 0.00
Custom Light Fixtures 77.00 8/31/23 12/15/23 1%
Select Lighting Consultant 1.00 8/31/23 8/31/23 100%29 No 0.00
Submittal Review Round #1 10.00 9/11/23 9/22/23 0%28 30 No 0.00
Revise and Resubmit Submittal 5.00 9/25/23 9/29/23 0%29 31 No 0.00
Submittal Review Round #2 10.00 10/2/23 10/13/23 0%30 32 No 0.00
Fabricate/Deliver Fixtures 45.00 10/16/23 12/15/23 0%31 204, 205 No 116.00
Signage/Monument Sign 80.00 4/26/24 8/15/24 0%14 186, 187 No 0.00
Construction 381.00 7/17/23 12/30/24 7%
Mobilization/Make Ready Work 51.00 7/17/23 9/25/23 50%
Install Site Fencing 1.00 7/17/23 7/17/23 100%837, 38, 39, 40, 47, 56, 60No 0.00
Install site signage 1.00 7/18/23 7/18/23 100%36 45 No 0.00
Cut & Cap Irrigation at South 2.00 7/18/23 7/19/23 100%36 44 No 0.00
Install Erosion Control 1.00 7/18/23 7/18/23 100%36 43, 45 No 0.00
Demo & Salvage Wood Benches (Scope?)1.00 9/1/23 9/1/23 0%36 41 No 346.00
Tree Protection 3.00 7/19/23 7/21/23 100%40 42 No 0.00
Demo Trees 2.00 9/1/23 9/4/23 100%41 44 No 0.00
Geo Fabric, AB @ Laydown Area - Delay #2 3.00 9/13/23 9/15/23 0%39 44 No 0.00
Clear & Grub Site 4.00 9/18/23 9/21/23 0%38, 42, 43 45 No 0.00
Install Stabilized Entrance 2.00 9/22/23 9/25/23 0%37, 39, 44 47 No 0.00
Demolition 83.00 8/7/23 11/29/23 16%
Layout/Mark for Demolition 6.00 9/26/23 10/3/23 0%36, 45 48, 54, 58, 102 No 0.00
Protect Entrys, Medallions and Approve 5.00 9/25/23 9/29/23 100%47 49, 50, 51 No 0.00
Construct Entry Tunnel 2.00 10/2/23 10/3/23 100%48 57 No 0.00
Install Visqueen at interior of Courtyard windows 2.00 8/21/23 8/22/23 100%48 No 0.00
Protect (E) Flexwood 1.00 10/2/23 10/2/23 0%48 52, 53 No 325.00
Protect (E) Fixtures to Remain 2.00 8/22/23 8/23/23 100%51 53 No 0.00
Salvage (E) Interior Items 4.00 8/24/23 8/29/23 100%51, 52 55 No 0.00
Layout MEPS Penetration 3.00 10/6/23 10/10/23 0%47, 58 57 No 0.00
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VANCE BROWN, INC.
2585 E. BAYSHORE ROAD
PALO ALTO, CA 94303
PALO ALTO HISTORY MUSEUM
300 HOMER AVENUE
PALO ALTO, CA 94301
CONSTRUCTION PROGRESS UPDATE
September 9, 2023
REVISION 6
Activity Name Duration
(Days)Start Date Finish Date %
Complete
Predecess
ors Successors Critical Free
Float June July August September October November December January February March April May June July August September October November December
2023 2024
June July August September October November December January February March April May June July August September October November December
Protection of Stair #1 - Delay #2 1.00 9/18/23 9/18/23 0%53 61 No 43.00
Pre- Asbestos / Hazmat Remediation Meeting 1.00 8/7/23 8/7/23 100%36 57 No 0.00
Asbestos / Hazmat Remediation 25.00 10/11/23 11/14/23 0%49, 54, 56 59, 71 No 0.00
Cut & Cap Utilities at Building 2.00 10/4/23 10/5/23 0%47 54 No 0.00
Certify Haz Mat Remediation 2.00 11/15/23 11/16/23 0%57 61, 62, 65, 68, 69, 77No 0.00
RelocateTemp Electrical - Delay #2 2.00 9/18/23 9/19/23 0%36 63 No 0.00
Demo Interior Fixtues, Built-Ins per Plans 2.00 11/17/23 11/20/23 0%55, 59 64, 67 No 0.00
Remove Tile Roof 5.00 11/17/23 11/23/23 0%59 66, 69, 74 No 0.00
Cut Openings @ E line 2.00 9/20/23 9/21/23 0%60 65 No 40.00
Demo Interior Walls per Plans 5.00 11/21/23 11/27/23 0%61 199 No 120.00
Sawcut (N) Ext Openings 1.00 11/17/23 11/17/23 0%59, 63 128 No 6.00
Store Roof Tiles Onsite 1.00 11/24/23 11/24/23 0%62 69 No 0.00
Demo (E) Plaster for Wall Tile Ins 2.00 11/21/23 11/22/23 0%61 171 No 121.00
Demo (E) Slab for Helical Piers 1.00 11/17/23 11/17/23 0%59 72, 76, 109 No 0.00
Strip Roof Underlayment 1.00 11/27/23 11/27/23 0%59, 62, 66 70, 73, 80 No 0.00
Remove Balcony Decking 1.00 11/28/23 11/28/23 0%69 152 No 14.00
Demo Ceiling Core Areas 3.00 11/15/23 11/17/23 0%57 78, 79 No 0.00
Excavate for Helical Piers 1.00 11/20/23 11/20/23 0%68 109 No 1.00
Remove, Reconfigure Roof Flashing 1.00 11/28/23 11/28/23 0%69 149 No 6.00
Demo Roof Parapet 1 Line D-E 2.00 11/24/23 11/27/23 0%62 75 No 0.00
Demo Stucco @ Roof Wall Intersection 2.00 11/28/23 11/29/23 0%74 150 No 9.00
Sawcut (E) Foundation for (N) Piers 2.00 11/20/23 11/21/23 0%68 109 No 0.00
Layout Demo Roof Demo 2nd Floor 2.00 11/17/23 11/20/23 0%59 80 No 5.00
Expose 2nd Floor Joists @ Arcade (9/S3.0)2.00 11/20/23 11/21/23 0%71 139 No 4.00
Temp Support Roof for Shotcrete Walls 2.00 11/20/23 11/21/23 0%71 81, 127 No 0.00
Cut Roof Openings 2.00 11/28/23 11/29/23 0%69, 77 146 No 65.00
Cut / Break (E) Beam for Shotcrete Wall 2.00 11/22/23 11/23/23 0%79 82 No 0.00
Sawcut, Demo 2nd Floor Slab 2.00 11/24/23 11/27/23 0%81 83 No 0.00
Demo On Site Sidewalks per Plans 1.00 11/28/23 11/28/23 0%82 89 No 56.00
On/Off Site Utilities (Excludes Gas Services)185.00 7/17/23 3/29/24 20%
Submit all Materials to PAPW 1.00 7/17/23 7/17/23 100%5, 8 86 No 0.00
Street Permit from PAPW (By CoPA)10.00 9/1/23 9/14/23 100%7, 85 87 No 0.00
Mark Offsite Utilities (By CoPA)1.00 9/15/23 9/15/23 0%86 88, 96 No 0.00
Install Offsite Utilities (By CoPA)15.00 9/18/23 10/6/23 0%87 89 No 93.00
Install (N) SD outlet (after removal of laydown)5.00 2/15/24 2/21/24 0%83, 88, 193 90, 196 No 0.00
Inspect SD outlet 1.00 2/22/24 2/22/24 0%89 91 No 0.00
Test Compaction 1.00 2/23/24 2/23/24 0%90 No 221.00
Stake (N) Transformer, Secondary Vault, Secondary Conduits 1.00 3/18/24 3/18/24 0%20FS-40.00 93, 94 No 0.00
(N) Elect Conduits to Switch, Vault, Xfrmr 5.00 3/21/24 3/27/24 0%92 95 No 0.00
Vault, Pads for Primary, Secondary 5.00 3/19/24 3/25/24 0%92 95 No 2.00
Pull Wires Site Elec to Main 2.00 3/28/24 3/29/24 0%93, 94 199 No 31.00
Stake Onsite Water, FL, SS, BFP's to POC 1.00 9/18/23 9/18/23 0%11, 87 97 No 15.00
Install Onsite Water, FL, SS, BFP's 3.00 10/10/23 10/12/23 0%10, 96 98 No 0.00
Inspect Onsite Water, FL, SS, BFP's 1.00 10/13/23 10/13/23 0%97 99 No 0.00
Backfill Onsite Water, FL, SS 1.00 10/16/23 10/16/23 0%98 100 No 0.00
Certify BFP's 1.00 10/17/23 10/17/23 0%99 No 314.00
Foundations 83.00 10/4/23 1/26/24 0%
Layout 18" Piers 1.00 10/4/23 10/4/23 0%47 103, 105 No 0.00
Excavate for WP @ Addition on Line E 3.00 10/5/23 10/9/23 0%102 104 No 0.00
Install WP @ Addition on Line E 5.00 10/10/23 10/16/23 0%103 117 No 50.00
Dill 18" Piers 5.00 10/5/23 10/11/23 0%102 106 No 0.00
Install Rebar Cages @ Piers 3.00 10/12/23 10/16/23 0%105 107 No 0.00
Inspect Pier Rebar 1.00 10/17/23 10/17/23 0%106 108 No 0.00
Pour Pier Concrete 1.00 10/18/23 10/18/23 0%107 113 No 36.00
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VANCE BROWN, INC.
2585 E. BAYSHORE ROAD
PALO ALTO, CA 94303
PALO ALTO HISTORY MUSEUM
300 HOMER AVENUE
PALO ALTO, CA 94301
CONSTRUCTION PROGRESS UPDATE
September 9, 2023
REVISION 6
Activity Name Duration
(Days)Start Date Finish Date %
Complete
Predecess
ors Successors Critical Free
Float June July August September October November December January February March April May June July August September October November December
2023 2024
June July August September October November December January February March April May June July August September October November December
Install Helical Piers (mini piles)5.00 11/22/23 11/28/23 0%23, 68, 72, 76 110 No 0.00
Test Helical Piers 1.00 11/29/23 11/29/23 0%109 111 No 0.00
Install Epoxy Dowels @ (E) Walls 5.00 11/30/23 12/6/23 0%110 112 No 0.00
Test Epoxy Dowels 1.00 12/7/23 12/7/23 0%111 113 No 0.00
Install Rebar @ Pier Caps 3.00 12/8/23 12/12/23 0%108, 112 114 No 0.00
Form Pier Caps 3.00 12/13/23 12/15/23 0%113 115 No 0.00
Pour Pier Caps 1.00 12/18/23 12/18/23 0%114 116 No 0.00
Excavate GB's, AB @ SOG 5.00 12/19/23 12/25/23 0%115 117, 120 No 0.00
Form GB's, SOG, Stairs 5.00 12/26/23 1/1/24 0%104, 116 118, 119, 120 No 0.00
Rebar @ GB's, SOG, Stairs 5.00 1/2/24 1/8/24 0%117 120 No 0.00
Install AB's & Hardy Frame Anchors 2.00 1/2/24 1/3/24 0%117 121 No 4.00
Inspect Rebar @ GB's, SOG, Stairs 1.00 1/9/24 1/9/24 0%116, 117, 118 121 No 0.00
Pour GB's & SOG (Pour #1)1.00 1/10/24 1/10/24 0%119, 120 122 No 0.00
Pour GB's & SOG (Pour #2)1.00 1/11/24 1/11/24 0%121 123 No 0.00
Ex for HC Ramp, Edge, Pads, Decks 3.00 1/12/24 1/16/24 0%122 124 No 0.00
FRP HC Ramp Landings 4.00 1/17/24 1/22/24 0%123 125 No 0.00
FRP Ext Landings, Deck Supports, Pads 4.00 1/23/24 1/26/24 0%124 177, 178, 203 No 0.00
Structual Work 96.00 11/22/23 4/3/24 0%
Cut Out Rafters for Shotcrete Walls 4.00 11/22/23 11/27/23 0%79 128, 139 No 0.00
Shotcrete Wall, Soffit Forms B Line 5.00 11/28/23 12/4/23 0%65, 127 129 No 0.00
Rebar @ 8" Shotcrete Wall 5.00 12/5/23 12/11/23 0%128 130 No 0.00
Form Infill Walls 4.00 12/12/23 12/15/23 0%129 131 No 0.00
AB's Embeds @ Shotcrete Walls 2.00 12/18/23 12/19/23 0%130 132 No 0.00
Rebar @ Infills 5.00 12/20/23 12/26/23 0%131 133 No 0.00
Inspect Shotcrete Walls 1.00 12/27/23 12/27/23 0%132 134, 135 No 0.00
Shotcrete Wall Infills 3.00 12/28/23 1/1/24 0%133 136, 140 No 0.00
Embeds on Site for Structural 1.00 12/28/23 12/28/23 0%133 136 No 2.00
Mobilize Framer 1.00 1/2/24 1/2/24 0%134, 135 137 No 0.00
Frame Basement Walls 5.00 1/3/24 1/9/24 0%136 138, 141 No 0.00
Basement Rough-In 5.00 1/10/24 1/16/24 0%137 206 No 111.00
Structure @ Low Sloped Roof 7.00 11/28/23 12/6/23 0%78, 127 141, 149 No 0.00
Layout for FC's, Duct & Plumbing 2.00 1/2/24 1/3/24 0%134 142, 143 No 7.00
Shore 2nd Fl Ceiling Joists for Shafts 3.00 1/10/24 1/12/24 0%137, 139 142 No 0.00
Structural @ 1st Floor Ceiling @ Arcade 7.00 1/15/24 1/23/24 0%140, 141 143 No 0.00
2nd Floor Framing Walls & Shafts 15.00 1/24/24 2/13/24 0%140, 142 144, 145 No 0.00
Frame 1st Floor Walls 5.00 2/14/24 2/20/24 0%143 145 No 0.00
2nd Floor Roof Structure 6.00 2/21/24 2/28/24 0%143, 144 146 No 0.00
Hight Roof Structure 10.00 2/29/24 3/13/24 0%80, 145 147, 158 No 0.00
Frame Addition 15.00 3/14/24 4/3/24 0%146 162 No 0.00
Exterior 214.00 12/7/23 10/1/24 0%
Low Sloped Roof Flashing, Gutters & Downspouts 4.00 12/7/23 12/12/23 0%73, 139 150 No 0.00
Underlayment @ Low Sloped Roofs 2.00 12/13/23 12/14/23 0%75, 149 151 No 0.00
Install Copper Tile, Seal 2.00 12/15/23 12/18/23 0%150 152 No 0.00
Waterproof Ext Balconies 3.00 12/19/23 12/21/23 0%70, 151 153 No 0.00
Test Waterproofing @ Balconies 1.00 12/22/23 12/22/23 0%152 154 No 0.00
Flash Elevator/Stair #2 2.00 12/25/23 12/26/23 0%153 155, 157 No 0.00
Stucco @ Lift / Stair 7.00 12/27/23 1/4/24 0%154 156 No 0.00
Install Roof Level Guardrail 5.00 1/5/24 1/11/24 0%155 172 No 163.00
Repair Flat Roof 4.00 12/27/23 1/1/24 0%154 172 No 171.00
Upper Sloped Roof Flashing, Gutters Downspouts 4.00 3/14/24 3/19/24 0%146 159, 165 No 0.00
Underlayment @ Upper Sloped Roof 3.00 3/20/24 3/22/24 0%158 160 No 0.00
Install Copper Tile System 5.00 3/25/24 3/29/24 0%159 161 No 0.00
Load Tile for Roof 1.00 4/1/24 4/1/24 0%160 164 No 0.00
Scaffold Exterior for Addition 2.00 4/4/24 4/5/24 0%147 163 No 0.00
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VANCE BROWN, INC.
2585 E. BAYSHORE ROAD
PALO ALTO, CA 94303
PALO ALTO HISTORY MUSEUM
300 HOMER AVENUE
PALO ALTO, CA 94301
CONSTRUCTION PROGRESS UPDATE
September 9, 2023
REVISION 6
Activity Name Duration
(Days)Start Date Finish Date %
Complete
Predecess
ors Successors Critical Free
Float June July August September October November December January February March April May June July August September October November December
2023 2024
June July August September October November December January February March April May June July August September October November December
Install (N) Exterior Doors 4.00 4/8/24 4/11/24 0%24, 25, 162 167, 175 No 0.00
Install Roof Tiles 30.00 4/2/24 5/13/24 0%161168, 199, 200, 207, 245No 0.00
Flash (E) Openings 5.00 3/20/24 3/26/24 0%158 166, 167 No 0.00
Install Precast Sills/Caps 5.00 3/27/24 4/2/24 0%165 167 No 7.00
Install (N) Exterior Windows 10.00 4/12/24 4/25/24 0%163, 165, 166 169, 175 No 0.00
Perform Window Retrofit Scope 30.00 5/14/24 6/24/24 0%164 172 No 46.00
Water Test Openings 5.00 4/26/24 5/2/24 0%167 170 No 0.00
Flashing @ Ext Stucco 5.00 5/3/24 5/9/24 0%169 171 No 0.00
Install Lath, Plaster @ Addition 30.00 5/10/24 6/20/24 0%13, 67, 170 172 No 48.00
Paint Exterior 10.00 8/28/24 9/10/24 0%156, 157, 168, 171, 188174, 237, 240, 241, 248No 0.00
Install Exterior Lights 2.00 2/12/24 2/13/24 0%181 240 No 165.00
Install Trelis 10.00 9/11/24 9/24/24 0%172 175, 240 No 0.00
Install Balcony Tile 5.00 9/25/24 10/1/24 0%163, 167, 174 240 No 0.00
Site Work 167.00 1/29/24 9/18/24 0%
Sleeve for Irrigation 2.00 1/29/24 1/30/24 0%125 179 No 0.00
Demo (E) Concrete @ Courtyard 2.00 1/29/24 1/30/24 0%125 179, 180 No 0.00
Pour Back Sidewalks/Install Bike Racks 2.00 1/31/24 2/1/24 0%177, 178 182 No 6.00
Demo, Salvage Bricks @ Courtyard 4.00 1/31/24 2/5/24 0%178 181 No 0.00
Rough Grade, AB/DG, Pavers, Brick 4.00 2/6/24 2/9/24 0%180 173, 182, 186, 193 No 0.00
Install Irrigation 4.00 2/12/24 2/15/24 0%179, 181 183 No 0.00
Grade, Geo Fabric @ Pavers 2.00 2/16/24 2/19/24 0%182 184 No 0.00
New Brick Pavers / Sailer Course 6.00 2/20/24 2/27/24 0%183 185 No 0.00
Reinstall Pavers / Header Course 3.00 2/28/24 3/1/24 0%184 186 No 119.00
Fine Grade Site 3.00 8/16/24 8/20/24 0%14, 15, 16, 33, 181, 185187, 188, 189, 190 No 0.00
Install Monument Signage (by Owner)3.00 8/21/24 8/23/24 0%33, 186 196 No 7.00
Install Exterior Guardrails 5.00 8/21/24 8/27/24 0%186 172 No 0.00
Install Bike Racks 2.00 8/21/24 8/22/24 0%186 197 No 18.00
Trex Header Board 3.00 8/21/24 8/23/24 0%186 191 No 0.00
Install Site Concrete 3.00 8/26/24 8/28/24 0%190 192 No 0.00
Install Riverstone @ Tree #1 2.00 8/29/24 8/30/24 0%191 194 No 0.00
Remove AB and Rumble Plates @ Laydown 3.00 2/12/24 2/14/24 0%181 89, 195 No 0.00
Amend Soils 2.00 9/2/24 9/3/24 0%192 196 No 0.00
Replace Irrigation & Planting @ Laydown 4.00 2/15/24 2/20/24 0%193 196, 233 No 127.00
Landscape Planting 10.00 9/4/24 9/17/24 0%89, 187, 194, 195 197 No 0.00
Start 60 day Warranty Period 0.00 9/18/24 9/18/24 0%189, 196 248 No 73.00
Interior 189.00 1/29/24 10/17/24 0%
1st Floor Frame Interior Walls 10.00 5/14/24 5/27/24 0%64, 95, 164201, 202, 204, 208 No 0.00
Install Stair #2 10.00 5/14/24 5/27/24 0%18, 26, 164 214 No 38.00
Install Backing Rails, Lobby, TA's 4.00 5/28/24 5/31/24 0%199 209 No 14.00
Frame 2nd Floor Walls and Shafts 10.00 5/28/24 6/10/24 0%199 205, 208 No 0.00
Set CU Unit 1.00 1/29/24 1/29/24 0%125 204 No 85.00
MEPS 1st Floor Walls & Ceilings 7.00 5/28/24 6/5/24 0%10, 12, 32, 199, 203 205 No 3.00
MEPS 2nd Floor Walls & Ceilings 7.00 6/11/24 6/19/24 0%10, 12, 32, 202, 204 206 No 0.00
Inspect Walls 1.00 6/20/24 6/20/24 0%138, 205 209, 210 No 0.00
Insulate Roof 3.00 5/14/24 5/16/24 0%164 210 No 25.00
Insulate Walls 5.00 6/11/24 6/17/24 0%199, 202 209, 210 No 3.00
Rock 1st Floor 7.00 6/21/24 7/1/24 0%201, 206, 208 211, 222 No 0.00
Rock 2nd Floor 6.00 6/21/24 6/28/24 0%206, 207, 208 211, 222 No 1.00
Screw Inspection 1.00 7/2/24 7/2/24 0%209, 210 212, 213 No 0.00
Tape 1st Floor / Repair Plaster 10.00 7/3/24 7/16/24 0%211 214, 217 No 2.00
Tape 2nd Floor Walls / Shafts / Repair Plaster 12.00 7/3/24 7/18/24 0%211 214, 217, 220 No 0.00
Prime and Paint Walls 10.00 7/19/24 8/1/24 0%200, 212, 213215, 216, 217, 218, 223, 225, 231No 0.00
Install Acoustic Ceiling Grid 5.00 8/2/24 8/8/24 0%214 216 No 0.00
Install Light Fixtures Through Out 5.00 8/9/24 8/15/24 0%214, 215 244 No 50.00
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VANCE BROWN, INC.
2585 E. BAYSHORE ROAD
PALO ALTO, CA 94303
PALO ALTO HISTORY MUSEUM
300 HOMER AVENUE
PALO ALTO, CA 94301
CONSTRUCTION PROGRESS UPDATE
September 9, 2023
REVISION 6
Activity Name Duration
(Days)Start Date Finish Date %
Complete
Predecess
ors Successors Critical Free
Float June July August September October November December January February March April May June July August September October November December
2023 2024
June July August September October November December January February March April May June July August September October November December
CT and QT @ Baths 10.00 8/2/24 8/15/24 0%212, 213, 214 224 No 0.00
Cove Fixtures @ Lobby, Theater, Exhibits 10.00 8/2/24 8/15/24 0%214 235 No 15.00
Install new Electrical Main Switch Gear/City Inspection/Energize 45.00 5/13/24 7/12/24 0%20 220, 227 No 4.00
Rehabilitate (E) Elevator 50.00 7/19/24 9/26/24 0%19, 213, 219 221 No 0.00
Schedule/Inspect Elevator Installation 15.00 9/27/24 10/17/24 0%220, 231 243 No 0.00
Install (N) Doors and Frames 10.00 7/2/24 7/15/24 0%209, 210 235 No 38.00
Install Laminates, Trim 102 and 103 6.00 8/2/24 8/9/24 0%214 227, 229 No 0.00
Install (N) Bath & Janitor Partitions, Fixtures 4.00 8/16/24 8/21/24 0%217 235 No 11.00
Install Wood Paneling @ 105, 111 5.00 8/2/24 8/8/24 0%214 226, 227 No 0.00
Finishes @ Paneling Trim 5.00 8/9/24 8/15/24 0%225 227, 230 No 0.00
Complete Trim Out of MEPS 10.00 8/16/24 8/29/24 0%219, 223, 225, 226228, 235 No 0.00
MEPS Commisioning 5.00 8/30/24 9/5/24 0%227 242 No 5.00
Install Wood Base 1st Flr 5.00 8/12/24 8/16/24 0%223 235 No 14.00
Repair Flexwood & Trim 5.00 8/16/24 8/22/24 0%226 234 No 0.00
Floor Finishes 10.00 8/2/24 8/15/24 0%214 221, 232, 233, 243 No 0.00
Install Wood Base at 2nd Flr 5.00 8/16/24 8/22/24 0%231 235 No 10.00
Install Doors and Hardware All Floors 15.00 8/16/24 9/5/24 0%195, 231 235 No 0.00
Finishes @ Flexwood Trim 5.00 8/23/24 8/29/24 0%230 235 No 5.00
Paint Final Interior Items & Complete Touch Up 5.00 9/6/24 9/12/24 0%218, 222, 224, 227, 229, 232, 233, 234242 No 0.00
Punchlish/Final Inspection/Substantial Completion 165.00 5/14/24 12/30/24 34%
Removel of Entry Tunnel and Exterior Frescoe/Mural Protection 3.00 9/11/24 9/13/24 0%172 238, 239, 248 No 0.00
Touch Up @ Exterior Frescoe/Mural Protection 5.00 9/16/24 9/20/24 0%237 240 No 7.00
Refurbish Entrance Arcade Lights (Total of 3)3.00 9/16/24 9/18/24 0%237 240 No 9.00
Exterior Punchlist 10.00 10/2/24 10/15/24 0%172, 173, 174, 175, 238, 239248 No 53.00
Site Punchlist 15.00 9/11/24 10/1/24 0%172 248 No 63.00
Interior Punchlist 15.00 9/13/24 10/3/24 0%228, 235 248 No 61.00
State Elevator Inspection IF Required 5.00 10/18/24 10/24/24 0%221, 231 244, 246, 248 No 0.00
Planning, Fire & Building Inspection Sign Off 8.00 10/25/24 11/5/24 0%216, 243 246, 248 No 38.00
Weather Delays 10.00 5/14/24 5/27/24 0%164 248 No 154.00
Delay #1 - Mobilization Delays (8 days)8.00 11/6/24 11/15/24 100%243, 244 247, 248 No 0.00
Delay #2 - Builder's Risk Insurance Delay (30 days)30.00 11/18/24 12/27/24 100%246 248 No 0.00
Substantial Completion (December 30, 2024)1.00 12/30/24 12/30/24 0%172, 197, 237, 240, 241, 242, 243, 244, 245, 246, 247Yes -0.00
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VANCE BROWN, INC.
2585 E. BAYSHORE ROAD
PALO ALTO, CA 94303
PALO ALTO HISTORY MUSEUM
300 HOMER AVENUE
PALO ALTO, CA 94301
CONSTRUCTION PROGRESS UPDATE
September 9, 2023
REVISION 6