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Home My WebLink AboutStaff Report 2308-18962.Approval of Minutes from August 7, 2023 Meeting City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: August 21, 2023 Report #:2308-1896 TITLE Approval of Minutes from August 7, 2023 Meeting RECOMMENDATION That the minutes be reviewed and approved. ATTACHMENTS Attachment A: August 7, 2023 Draft Action Minutes APPROVED BY: Mahealani Ah Yun CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 5 Regular Meeting August 7, 2023 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely: Absent: Special Orders of the Day 1. Neighbors Abroad and Chris Cummings Presentation on Recent Activities with Palo Alto Sister City Tsuchiura, Japan Closed Session 2. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Kiely Nose, Sandra Blanch, Tori Anthony, and Molly Stump) Employee Organization: Service Employees International Union, (SEIU) Local 521, Utilities Management and Professional Association of Palo Alto (UMPAPA), Palo Alto Peace Officers’ Association (PAPOA), Palo Alto Police Management Association (PMA), International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’ Association (FCA); Authority: Government Code Section 54957.6 (a) 3. CONFERENCE WITH CITY ATTORNEY-POTENTIAL LITIGATION Claims pursuant to Public Contract Code 9204 related to construction of the Public Safety Building from Swinerton Builders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSA Compliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc. (BMC); Sandis; and Northern Services, Inc. Authority: Government Code Section 54956.9(d)(3) MOTION: Vice Mayor Stone moved, seconded by Council Member Burt to go into Closed Session. MOTION PASSED: 7-0 DRAFT ACTION MINUTES Page 2 of 5 City Council Meeting Draft Action Minutes: 08/07/2023 Council went into Closed Session at 6:00 P.M. Council returned from Closed Session at 7:20 P.M. Mayor Kou announced nothing to report. Study Session 4. 4075 El Camino Real (23PLN-00391): Request for Prescreening of a Proposal to Modify an Existing Planned Community (PC) to Allow 14 Additional Senior Convalescent Units, Including an Increase in the FAR, Lot Coverage, Density, and Height Within the Daylight Plane. Environmental Assessment: Not a Project. The Formal Application Will be Subject to California Environmental Quality Act (CEQA) Review. NO ACTION Agenda Changes, Additions and Deletions NO ACTION Public Comment Consent Calendar Council Member Tanaka registered a no vote on Agenda Item Number 6. Mayor Kou registered a no vote on Agenda Item Number 11. Council Member Tanaka registered a no vote on Agenda Item Number 12. MOTION: Council Member Veenker moved, seconded by Council Member Lythcott-Haims to approve Agenda Item Numbers 5-14. MOTION PASSED ITEMS 5, 7-10: 7-0 MOTION PASSED ITEM 6: 6-1, Tanaka no MOTION PASSED ITEM 11: 6-1, Kou no MOTION PASSED ITEM 12: 6-1, Tanaka no DRAFT ACTION MINUTES Page 3 of 5 City Council Meeting Draft Action Minutes: 08/07/2023 5. Approval of Minutes from June 12, 2023 and June 19, 2023 Meetings 6. PUBLIC HEARING: Adoption of an Ordinance Amending Section 9.68.010 (Purpose) and Section 9.68.040 (Just Cause Evictions Required) in Palo Alto Municipal Code Chapter 9.68, Rental Housing Stabilization, to Reduce the Minimum Time Period Required for Renters to Qualify for Just Cause Eviction Protections. CEQA status—exempt under CEQA Guidelines Section 15061(b)(3). 7. Adoption of a Resolution Establishing Fiscal Year 2024 Property Tax Levy for General Obligation Bonds (Measure N Libraries) 8. Approval of Contract Number C23187501 With Palo Alto Housing Corp (PAHC) Housing Services, LLC for a Not-to Exceed Amount of $356,556 to Provide Administration and Consulting Services for the City’s Below Market Rate Housing Program for a Term of Two- years through June 2025 and Approve an FY 2024 Budget Amendment in the Residential Housing In-Lieu Fund. CEQA Action: Agreements are not subject to CEQA. 9. Approve Amendment No. 1 to Contract C21181034 with Rincon Consultants, Inc. for the Continued Work on the Housing Element Update, and Approval of a FY 2024 Budget Amendment in the General Fund for the Reappropriation of funds from FY 2023 to FY2024. Environmental Review: Agreements are not subject to CEQA. 10. Approval and Authorization of the City Manager to Execute a Contract with Allied Universal Technology Services (AUTS) (C24187696) in an Amount Not-to-Exceed $778,275 over 5 years and one month period ending June 30, 2028 to provide Intrusion Detection System (IDS) monitoring and notification services. CEQA status - not a project. 11. Direction to Evaluate with Caltrain the Viaduct Alternative and Defer Review of the Trench Alternative at the Meadow Drive and Charleston Road Crossing as Recommended by the Rail Committee; CEQA status – categorically exempt per Regulation 15262. 12. Approval of FY 2024 Budget Amendment in the Residential Housing In-Lieu Fund for the Reappropriation of $3.0 million from FY 2023 to FY 2024 for 231 Grant Avenue Loan Agreement; CEQA – Not a Project 13. SECOND READING: Adopt an Ordinance Amending Palo Alto Municipal Code (PAMC) Section 9.10.060 (f) and Adoption of a Resolution to Modify the Administrative Penalty Schedule Related to Enforcement of the City’s Gas-Powered Leaf Blower Ban. Environmental Analysis: Not Subject to CEQA Review in Accordance with CEQA Guidelines 15061(b)(3). (FIRST READING: June 19, 2023 PASSED 7-0) 14. Approval of a General Services Contract with All City Management Services in an Amount not to Exceed $3,920,865 Over a Five Year Term, for Crossing Guard Services; and Approval of a FY 2024 Budget Amendment in the General Fund (2/3 vote required); CEQA status - not a project. DRAFT ACTION MINUTES Page 4 of 5 City Council Meeting Draft Action Minutes: 08/07/2023 City Manager Comments Ed Shikada, City Manager Action Items 15. PUBLIC HEARING: Adoption of Resolution Confirming the Weed Abatement Report and Ordering Abatement Costs to be a Special Assessment on the Properties Specified in the Report MOTION: Council Member Lauing moved, seconded by Council Member Burt to adopt a resolution confirming the report and ordering abatement costs to be a special assessment on the properties specified in the report. MOTION PASSED: 7-0 16. Approval of Castilleja School's Transportation Demand Management Plan Document for a Previously Approved Redevelopment Project at 1310 Bryant Street. Environmental Analysis: The City Council Previously Certified a Final Environmental Impact Report for this Project. FINAL MOTION: Mayor Kou moved, seconded by Council Member Lauing to continue the Item, and reach out to the Neighborhood Committee and School to review and provide comments to Staff regarding the transportation demand management (TDM) plan. AMENDMENTS INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER MOTION PASSED: 5-2, Lythcott-Haims, Tanaka no 17. Designation of Voting Delegate and Alternate(s) for the League of California Cities Annual 2023 Conference, to be held September 20-22, 2023 in Sacramento, CA MOTION: Vice Mayor Stone moved, seconded by Council Member Lauing to designate Mayor Kou as the voting delegate, and designate Council Member Veenker as the alternate voting delegate for the 2023 League of California Cities Annual Conference. MOTION PASSED: 7-0 DRAFT ACTION MINUTES Page 5 of 5 City Council Meeting Draft Action Minutes: 08/07/2023 Council Member Questions, Comments and Announcements Adjournment: The meeting was adjourned at 12:14 A.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.