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HomeMy WebLinkAboutStaff Report 2308-18849.2023 Council Priority Objectives Q2 Update City Council Staff Report From: City Manager Report Type: INFORMATION REPORTS Lead Department: City Manager Meeting Date: August 21, 2023 Report #:2308-1884 TITLE 2023 Council Priority Objectives Q2 Update INFORMATION This is an informational report that provides progress updates on the 2023 Council Priorities and Objectives approved by the City Council on January 28, 2023. No action is needed. BACKGROUND On January 28, 2023, the Council held its annual retreat to approve the 2023 Council Priorities1. The Priority Setting Guidelines define a priority as a topic that will receive unusual and significant attention during the year. At the conclusion of the retreat, the City Council approved the following priorities: Economic Recovery and Transition Climate Change and the Natural Environment: Protection and Adaptation Housing for Social and Economic Balance Community Health and Safety On February 6, 20232, Council reviewed a set of Objectives meant to reflect potential Council actions, be measurable and time-bound to make real progress in advancing Council Priorities. At its April 10, 20233 meeting, the Council adopted 72 objectives which were further refined and several funded during the 2024 Budget Adoption meeting4. Objectives are summarized in Attachment A of the report. 1 City Council Retreat 1/28/23 https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=1492 2 2023 Council Objectives 2/6/2023 https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=1067 3 2023 Updated City Council Objectives https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=1109 4 FY 2024 Budget Adoption https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=1170 ANALYSIS Progress on Council Priorities is measured by the accomplishments of its subset objectives and reported on a calendar quarterly basis. Calendar Q2 spans the months April through June 2023. A summary of all 72 objectives is listed in Attachment A, including an estimated completion date, also measured in calendar quarters. A narrative on each objective update is found in Attachment B, it includes: Project description- describes activities and outcomes for the calendar year as some projects are multi-year in length and are broken up into phases. Project Status- Completed - Project as described in the description is overall complete, though some minor/non-substantive follow-up may still be needed. On-Track- Project is expected to be completed as specified, no significant delays. Behind Schedule/Not Started - The project estimated completion date may be delayed due to operational issues, capacity constraints (such as vacancies in staffing), or project has not started. On Hold/Dropped - Project is not actively in progress or will no longer move forward in the current year. Reasons may include the issue is no longer relevant or is stalled/dropped due to council direction. Estimated Completion - The calendar quarter in which the objective is expected to be completed. Department Lead - Identifies the lead department and project manager responsible for coordinating progress. Update - a brief progress update on the project describes work reflected in the respective calenda quarter. Any delays or project issues will be reflected in this section. Of the 72 Council objectives supporting Council priorities, as of Q2, nine (9) have been completed, 42 are on track, 13 behind schedule/not started, and eight (8) are on hold/dropped. Council Priority Area Completed On Track Behind Schedule On Hold/ Dropped Total Economic Recovery & Business Transition (ER&BT)0 7 3 1 11 Climate Change and the Natural Environment: Protection and Adaptation (CC&NE)2 10 6 2 20 Housing for Social and Economic Balance (HSEB)4 9 3 4 20 Community Health and Safety (CH&S)3 16 1 1 21 TOTAL 9 42 13 8 72 FISCAL/RESOURCE IMPACT Although there are no additional direct resource impacts for the listed objectives during the 2023 calendar year, several other objectives were deferred during the FY2024 Budget Adoption process for reconsideration at the FY 2024 midyear review. Those are identified with an * in Attachment A and noted in Attachment B. STAKEHOLDER ENGAGEMENT In March 2023, Council was presented with community engagement plans based on the selected 2023 Priorities and adopted objectives. There are various levels of community engagement and communications to support each project. ENVIRONMENTAL REVIEW The Council informational report on this item is not a project as defined by CEQA because the Council review of 2023 Priority Objectives is continuing administrative or maintenance activity. CEQA Guidelines section 15378 (b)(2). ATTACHMENTS Attachment A: 2023 Council Priorities and Objectives Summary Table Attachment B: 2023 Council Priorities and Objectives Q2 Update APPROVED BY: Ed Shikada, City Manager  2023 City Council Priorities and Objectives  Calendar Q2 Update # Objective Q1 Q2 Q3 Q4 ER  &T CC&  NE HS&  EB CH& S Support Economic Recovery and Business Transition a Adopt a comprehensive Economic Development Strategy x x x x b Implement or upgrade electronic plan review software without interruption to the permitting process (ERT 9)x x x x c Implement recommendations in Building and Permit Review Report conducted by the City Auditor x x x x d Begin stakeholder engagement and implementation of new business tax (Measure K)x x x x x Focus on Commercial Corridors, Downtown and California Ave e Begin implementation of next phase of parklet regulations to the community x x f Evaluate opportunities for New Parking Facilities in the University Ave Downtown and direct next steps (ERT 10)x x g Align Business Improvement District (BID) priorities and investments to the Comprehensive Economic Development Strategy(ERT1) x x h Select consultant to conduct a study that informs the development of a permanent car‐free streets ordinance (ERT 6 & 7)x x x i Approve concept plan for University Ave streetscape and provide direction on capital project funding (ERT 5)x x j Extend temporary closure for car free streets (ERT 6 & 7)x x x k Provide direction on citywide retail zoning code changes including retail preservation and neighborhood commercial district specific  regulations and CUP thresholds (ERT 4, 12, 13)***x Climate Change Protection l Implement Advanced Metering Infrastructure (AMI) through purchase of meters/equipment  for installation(CCPA7)x x m Approve consultant to update Bike and Pedestrian Transportation Plan x x x n Approve municipal code amendments for advancing S/CAP goals (specifically facilitate photovoltaic, energy storage system, electric  vehicle charging station, and heat pump (water/furnace) installations) (CCPA1)x x o Approve S/CAP Update and 3‐year workplan (CCPA4)x x p Begin first phase construction for grid modernization  and consultant resources to plan for gas transition x x q Install first 1,000 heat pump water heaters through the advanced pilot program and approve expanded full‐scale program x x r Approve advanced pilot program for whole residential home electrification by the end of 2023 (targeted areas)x x s Approve commercial rooftop HVAC electrification advanced pilot program x x t Accept Electric Vehicle Strategic Plan***x x u Accept Reliability and Resiliency Strategic Plan x x x v Review preliminary draft S/CAP study discussing workplan resource needs and project funding opportunities x x 2 Engage youth in implementation of climate change initiatives, objectives, and goals x x x 7 Discuss plans for commercial dewatering requirements x Climate Change Adaptation: Flood Protection w Advance the San Francisquito Creek Flood Protection capital project (Reach 2) by the end of 2023, through Council’s JPA representation  and any Council approvals involved. x x x x Secure funding and approve construction for the Newell Bridge replacement project; advocacy with State legislators educating on project  funding needs (CHS10)x x x 5 Determine next steps for sea level rise and adaptation plan*x x x Natural Environment x y Approve operations and maintenance agreements with Valley Water purified water facility at LATP Area B (CCPA3)x x z Adopt appropriate changes to the revised Tree Protection Ordinance x x 4 Initiate zoning changes consistent with the Comprehensive Plan regarding creek corridor setbacks x x x 6 Initiate evaluation of strategies to protect natural habitats such as bird safe glass, wildlife protection from light pollution, etc x x Advance Renter Protection Policies aa Approve access to rental units by establishing security deposit limits x x bb Provide protections to renters by considering expansion of the just cause eviction ordinance (HSEB16) x x x cc Implement a rental registry to inform future renter protection policies  (HSEB15)x x Advance Housing Plans dd Expand housing opportunities through the initiation of a Downtown Housing Plan: approval of project funding and a consultant contract  (HSEB10)x x x x ee Advance local and state housing interests through a HCD‐compliant Housing Element (HSEB5)x x ff Advance vision for North Ventura Coordinated Area by adopting a coordinated area plan (HSEB4)x x gg Create new affordable housing opportunities through funding such as a housing land trust, in particular, CalCHA x hh Explore opportunities to regulate short term‐rentals with Council committee* x 8 Construct preliminary schedule for starting new coordinated area plans for San Antonio Road, California Ave, Downtown, and El Camino  Real x x x Implement Housing Production Policies ii Codify permanent standards related to the City local SB9 implementation ordinance (HSEB 14)x x jj Approve adjusted Accessory Dwelling Unit (ADU) regulations to facilitate production and meet HCD requirements (HSEB9)x x kk Respond to various Grand Jury recommendations related to Housing (HSEB 6, 17, 24)x x ll Refine implementation of City’s SB9 objective development and urban lot split standards (HSEB 14)x x mm Adopt an ordinance amending the development standards for Stanford‐owned housing opportunity sites x x nn Rezone carryover housing opportunity sites for by‐right development when developed with 20% lower income affordable housing units x x oo Adopt an ordinance to implement revised development standards for certain properties located in the GM/ROLM to allow for densities up  to 90 units/acre x x 9 Evaluate RHNA housing allocation and encourage housing production that reflects the needs of the community x x 10 Establish an ad hoc committee on housing to review housing policies x x Support Unhoused Service Initiatives pp Begin construction in partnership with LifeMoves for Palo Alto Homekey project to provide transitional housing and services for unhoused  residents (HSEB13)x x x qq Develop a citywide strategy to connect unhoused residents to housing and services*x x Mental & Physical Health and Belonging rr Complete reopening libraries to budgeted level (remains below pre‐pandemic levels) (CHS5)x x ss Approval of multi‐year agreement for provisions of animal shelter services (CHS1)x x tt Expand and enhance community special events with focus on inclusion (linked to activities in ERT)x x x uu Approve agreement with PAUSD on long term use of the Cubberley property (CHS2)x x vv Evaluate Recreation Wellness Center Feasibility (CHS14)x x 11 Evaluate increasing HSRAP funding during the FY 2024 budget process**x x 12 Facilitate a location for La Comida in North Palo Alto x x 13 Increase support and funding for youth mental health*x Invest in Reliable Safety Infrastructure and Systems ww Support visible police presence by ensuring stable staffing (recruiting and retention) through hiring ahead program (CHS6)x x xx Support a diverse community through extension of the Psychiatric Emergency Response Team (PERT) program services to the community  through affirmation of continued City financial support x x yy Update without interruption 911 dispatch system (CAD provider) once selected through procurement process (CHS4)x x zz Begin construction of the Gas Main Replacement Project 24B x x aaa Approve updated Local Hazard Mitigation Plan and Community Wildfire Protection Plan (CHS15)x x x bbb Implement Foothills Fire Management Plan (CHS3)x x x ccc Advance final construction phase of Public Safety Building and begin preparations for move‐in (CHS9)x x ddd Approve next steps for the rebuild of Fire Station No. 4 project (specifically design and entitlements) (CHS17)x x eee Approve resources and consultant to study and develop seismic and resiliency ordinance (CHS20)x x x Reduction of Noise and Air Quality Pollution x fff Update gas‐powered leaf blower ordinance and enforcement plan (CHS16)x x x ggg Implement a strategy for the provision and promotion of unleaded fuel at Palo Alto Airport (CHS12)x x hhh Approval of quiet zone implementation (rail/train crossings)x x x iii Continue engagement with San Francisco Airport on SFO's Ground Based Augmentation System (GBAS) project and other potential  opportunities to decrease SFO noise impacts on Palo Alto (CHS11)x x x x COMMUNITY HEALTH & SAFETY (CH&S) Estimated  Completion Council Priority  Crossover CC&BE  CLIMATE CHANGE & THE NATURAL ENVIRONMENT (CC&NE) HOUSING FOR SOCIAL & ECONOMIC BALANCE (HS&EB) * Council objective to be reconsidered in 2024 Midyear review ** Council objective referred to committee for review *** Council objective to be reconsidered in 2024 Priority Process ATTACHMENT A x 2023 Council Priorities and Objectives Update Calendar Q2 Update (April-June) ECONOMIC RECOVERY & BUSINESS TRANSITION (ERBT) ERBT a. Adopt a comprehensive Economic Development Strategy Lead Dept. CMO Steve Guagliardo Status: On Track Estimated Completion: Q3 Project Description: Adopt a comprehensive Economic Development Strategy that will provide foundational guiding principles and framework to inform and guide continued wok to support and actively promote the City’s economic vitality. Update: Streetsense was contracted to develop a market-informed economic development strategy that will ensure Palo Alto's post-COVID competitiveness by identifying impactful public sector interventions, policies and investments for which there is both need and consensus for action. Two Council study sessions have been held to define goals, preliminary findings, economic development strategy, phases and timeline. In August 2023, Council will be presented with a report that focuses on areas within Palo Alto where there is existing concentration of retail activity representative of the diverse scale of retail offerings found throughout the city. A set of guiding principles, identified through stakeholder engagement, and recommendations with action items within each will be presented for Council feedback. ERBT b. Implement or upgrade electronic plan review software without interruption to the permitting process (ERT 9) Lead Dept. PDS Jessica Setiawan Status: Behind Schedule Estimated Completion: Q4 Project Description: Conduct a Request for Proposals (RFP) to secure a vendor to provide electronic plan review services that integrates with the City's Accela permitting system. Update: The timeline for this project has slipped one quarter due to other competing priorities that were more time sensitive. A Request for Proposals (RFP) was posted on August 22, 2022 and vendor selection made in the Spring 2023. An extension of existing Electronic Plan Review software was approved through end of 2023. The City Council action to award the new contract is expected to be brought forward by the in early Fiscal Year 2024. ERBT c. Implement recommendations in Building and Permit Review Report conducted by the City Auditor Lead Dept. PDS Sarah McRee Status: Behind Schedule Estimated Completion: Q4 Project Description: In June 2022, an audit was completed on the permitting process in which the Office of the City Auditor identified fifteen recommendations and opportunities for improvement. Planning and Development Services drafted action plans for each item for implementation of corrective actions. Update: Staff vacancies have delayed implementation of some audit recommendations, but progress has been made on others. In summer 2023, the Planning and Development Services (PDS) released a new webpage to improve navigation for permit application submittal, published additional user guides and updated application submittal checklists. Various pilot initiatives have been implemented to facilitate more timely resolution of real-time construction related issues, over the counter issuance of minor permits and restoration of in-person or virtual appointments to test most efficient methods for application in-take process. This effort is providing information that will be used to formalize new procedures and technological upgrades and improve application processing. By Q4 staff will complete training on customer service expectations to enhance the customer experience and reduce complaints. Currently, PDS staff is available to the public in person at the development center Monday through Thursday and virtually every Friday. The audit includes several recommendations with tiered target completion dates. The next project milestone is to provide a status update to the Policy & Services committee in October. ERBT d. Begin stakeholder engagement and implementation of new business tax (Measure K) Lead Dept. ASD Status: On Track Estimated Completion: Q4 Project Description: Measure K was voted by Palo Alto residents to establish a tax on businesses operating in the city. The tax levies seven and one-half cents per month for each square foot of space occupied by businesses larger than 10,000 square feet (excludes grocery stores). Update: The City Council adopted advisory spending guidelines indicating its intent to spend tax proceeds on train crossing and rail safety, affordable housing and unhoused services, and public safety services. In June 2023, Council approved the selection of a vendor for administration of the tax and Business Registry Certificate Program. In the summer, community engagement opportunities will include information sessions and focus group sessions. ERBT e. Begin implementation of next phase of parklet regulations to the community Lead Dept. PDS/CMO/OOT Status: Behind Schedule Estimated Completion: Q4 Project Description: In order to support business operations during the pandemic, outdoor dining and retail were allowed to extend outdoors. A temporary parklet program within City rights-if-way was adopted by Council to facilitate economic recovery efforts and provide temporary guidance on structure regulations. The next phase of the program formalizes the parklet program and creates a permanent ordinance. Update: The permanent parklet guidelines details such as incentives for electrification, parklet size, traffic safety, and permitting processing details are being finalized. Staff brought a draft ordinance modifying Title 18 to the Planning and Transportation Commission (PTC) on June 28, 2023. The report is linked: www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendas- minutes/planning-and-transportation-commission/2023/ptc-6.28-parklets.pdf Staff vacancies combined with refined policy direction from the City Council has pushed out the timeline to complete this project. In September, staff will return to Council with final draft guidelines and a permanent ordinance for adoption; program implementation is anticipated in late 2023 or early 2024. ERBT f. Evaluate opportunities for New Parking Facilities in the University Ave Downtown and direct next steps (ERT 10) Lead Dept. ASD Sonny Tong Status: On Track Estimated Completion: Q4 Project Description: Explore the development of parking facilities in the University Ave Downtown using parking in-lieu fees; potentially in conjunction with an affordable housing project, as directed by the City Council December 6, 2021 (CMR #13633). Update: A public study session with the City Council is anticipated later this year to identify potential City contributions towards the project and narrow down the lots that are most desirable to the City for development and the development standards for those lots. ERBT g. Align Business Improvement District (BID) priorities and investments to the Comprehensive Economic Development Strategy (ERT1) Lead Dept. CMO Steve Guagliardo Status: On Hold Estimated Completion: Q4 Project Description: Work with the Chamber of Commerce and Palo Alto Downtown Business and Professional Association (PADBPA) on the FY 2023 program and transfer of BID management. Update: This item is currently on hold pending discussion of desired use of funds by the BID with the business community. Once that is resolved, Staff will resume work on this item. Staff anticipates working in partnership with the Chamber to re-establish support for the BID, explore options for the future of BID management, and re-instituting the BID levy. On June 6, 2022 Council voted not to levy assessments against businesses within the Downtown Palo Alto Business Improvement District for FY 2023. ERBT h. Select consultant to conduct a study that informs the development of a permanent car-free streets ordinance (ERT 6 & 7) Lead Dept. OOT Ozzy Arce Status: On Track Estimated Completion: Q3 Project Description: Select a consultant to conduct an Alternatives Study to look at different street configurations, alternatives, and activations for California Avenue and Ramona Street. The study would also recommend a design strategy for the streets and explore whether the streets should remain closed or should open to vehicular traffic. Update: Work on a short-term demonstration projects and operational improvements are underway. Request for Proposals for consultant services for the Alternatives Study was released on July 3, 2023 and proposals are due August 1, 2023. Staff anticipates identifying a preferred vendor and presenting a contract to the City Council in fall 2023. ERBT i. Approve concept plan for University Ave streetscape and provide direction on capital project funding (ERT 5) Lead Dept. PWD Holly Boyd Status: On Track Estimated Completion: Q4 Project Description: Complete data collection, develop concept alternatives, and prepare cost estimates, while implementing the community engagement strategy approved by Council in the consultant contract. Update: Staff has completed data collection and field surveys, and held focus group meetings, a community workshop, and an online survey to gather community needs and input to develop project alternatives. Staff is reviewing concept plan line options and will hold additional outreach meetings to gain consensus on a preferred option. ERBT j. Extend temporary closure for car-free streets (ERT 6 & 7) Lead Dept. OOT Ozzy Arce Status: On Track Estimated Completion: Q4 Project Description: In the interim, as car-free street study is underway, extend temporary closure for car-free streets for California Avenue and Ramona Street. Update: Staff will seek direction from Council on the temporary closure of California Avenue and Ramona Street to extend past the current sunset date of December 31, 2023. Staff will present options to Council in the interim while the Car-free Streets Alternatives Study is underway. ERBT k. Provide direction on citywide retail zoning code changes including retail preservation and neighborhood commercial district specific regulations and CUP thresholds (ERT 4, 12, 13) Lead Dept. PDS Amy French Status: On Track Estimated Completion: 2024 Project Description: Council directed staff and the Planning and Transportation Commission (PTC) to evaluate and propose changes to enable Diverse Retail Uses in more retail sites, including food, medical, educational, financial, and professional office uses citywide or by district, and evaluate ways the City can curate a strong retail mix. Update: As part of the development of a comprehensive economic development strategy (ERT2), Streetsense conducted a retail market analysis. Data gathering, including stakeholder interviews, are underway. The report will outline retail best practices and recommendations and is expected to be completed in the Summer of 2023. In addition to Streetsense, Michael Baker International consulting firm is also concluding its findings on retail preservation and commercial district-level specific retail recommendations. As this work develops, next steps will include draft regulations for Planning and Transportation Commission (PTC) and Council review. CLIMATE CHANGE & THE NATURAL ENVIRONMENT (CC&NE) CC&NE l. Implement Advanced Metering Infrastructure (AMI) through purchase of meters/equipment for installation (CCPA7) Lead Dept. UTL Dave Yuan Status: On Track Estimated Completion: Q4 Project Description: The City of Palo Alto Utilities (CPAU) is upgrading the City’s utility metering system with electronic meters to utilize grid technology called Advanced Metering Infrastructure (AMI). AMI is becoming a standard in the utilities industry, enabling interval utility usage data and time-of-use rates for homes and businesses to the benefit of electric, natural gas, and water utility customers. CPAU will replace old legacy electric meters with new advanced electric meters and retrofit existing water and gas meters with AMI radios, starting with residential meters. Update: The City has deployed about 1600 electric, gas, and water AMI meters. The City has nearly completed the system integration amongst the AMI network, meter data management, customer billing information, outage management, and geographic information systems. Utilities is conducting parallel billing of two-meter routes to validate the accuracy of the meter read and billing in the customer billing system before full deployment. AMI full deployment for residential customers is scheduled to begin in mid-September 2023. Depending on availability of meters and equipment, staff will complete residential AMI deployment by end of 2024. Due to supply chain issues, the completion of electric commercial AMI meters has been moved out to mid-2025. Customers with AMI meters will be able to view their interval consumption pattern in the utilities customer portal MyCPAU and receive water leak alerts starting in 2024. Staff will also be piloting electric time-of-use (TOU) rates in 2024. CC&NE m. Approve consultant to update Bike and Pedestrian Transportation Plan Lead Dept. OOT Ozzy Arce Status: Completed Estimated Completion: Q2 Project Description: Approve the contract for consultant services to assist with the update of the City’s Bicycle and Pedestrian Transportation Plan, which was last updated in 2012. Update: Complete. The City Council approved the contract with the consultant Kittelson & Associates on June 19, 2023. The kickoff meeting with Kittelson occurred on July 25, 2023, the project is anticipated to take 18-24 months. CC&NE n. Approve municipal code amendments for advancing S/CAP goals (specifically facilitate photovoltaic, energy storage system, electric vehicle charging station, and heat pump (water/furnace) installations) (CCPA1) Lead Dept. PDS Amy French Status: Behind Schedule Estimated Completion: Q3 Project Description: Identify municipal code amendments that may impede installation of electrification systems and recommend changes after public review before the Utilities Advisory Commission (UAC) and Planning and Transportation Commission (PTC) and transmit recommendations to the City Council. Update: Staff vacancies, other competing priority assignments and need for additional technical consultant services resulted in this project slipping one quarter. In response to PTC recommended ordinance changes in December 2022, additional research and recommendations pertaining to setbacks for presumptive compliance with the City’s noise ordinance will, and the consolidation of a single ordinance, will be reviewed in August 2023. Final recommendations to be considered by Council in September 2023. CC&NE o. Approve S/CAP Update and 3-year workplan (CCPA4) Lead Dept. PWD Christine Luong Status: Completed Estimated Completion: Q2 Project Description: Conclude the work of the S/CAP Ad Hoc Committee and complete the S/CAP update in fall 2022, with Council approval of the S/CAP Goals and Key Actions and strategy for residential electrification and expected Council adoption of the full S/CAP update and CEQA document in spring 2023. Update: The Council meetings on September 27, 2022, and October 3, 2022, included comprehensive discussions on the S/CAP update and the S/CAP Ad Hoc Committee’s work and recommendations, including results of community engagement efforts to date. Council accepted the full set of the draft S/CAP Goals and Key Actions; approved multiple actions allowing the new Advanced Heat Pump Water Heater Pilot Program to commence; and adopted a new goal to achieve carbon neutrality by 2030. At its June 5, 2023 Council adopted the updated S/CAP, approved certification of the S/CAP under the California Environmental Quality Act, and approved the S/CAP Three-Year Work Plan. CC&NE p. Begin first phase construction for grid modernization and consultant resources to plan for gas transition Lead Dept. UTL Tomm Marshall Status: On Track Estimated Completion: Q4 Project Description: The City’s planned grid modernization project includes the modernization of the systematic grid and incorporates the Goals and Key Actions from the Grid Modernization Study to prepare the grid for widespread electrification in support of the S/CAP goal of an 80 percent carbon reduction by 2030. Update: The first phase of the Grid Modernization Study has concluded, it evaluated capacity requirements needed for electrification. The second phase of the study will evaluate the grid for incorporation of advanced grid control technologies and distributed resources to improve grid resiliency. This is expected to be completed by the end of 2023. Staff recently updated the UAC on the status of the Grid Modernization plans. A plan and timeline for implementation of grid capacity upgrades was developed in the first quarter of 2023 that was used in grant application for a federal GRIP grant. Grant awards are expected to be awarded in late fall of 2023. Construction of the first neighborhood modernization project is underway and is expected to be completed in late 2023 or early 2024. Staff is currently developing a work plan for the gas transition study and expects to issue an RFP in the second half of 2023. CC&NE q. Install first 1,000 heat pump water heaters through the advanced pilot program and approve expanded full-scale program Lead Dept. UTL Jonathan Abendschein Status: On Track Estimated Completion: Q4 Project Description: Launch the Advanced Heat Pump Water Heater Pilot Program approved by Council and achieve 1,000 heat pump water heater installations (if supported by demand) by the end of 2023. Develop and seek approval for an expanded water heater program. Update: The Pilot Program was officially launched in March of 2023. Interest has been very high, however staff turnover at the City and at both companies contracted with the City to operate the program made it difficult to process the high number of signups. All organizations are actively hiring with new hires expected to come on board mid-July, at which point staff is expecting to work through most of the interest list and begin generating substantial numbers of new program signups by September. In the second half of 2023, staff plans to engage with the S/CAP Committee and Working Group on the design for the next phase of the program. CC&NE r. Approve advanced pilot program for whole residential home electrification by the end of 2023 (targeted areas) Lead Dept. UTL Jonathan Abendschein Status: On Track Estimated Completion: Q4 Project Description: In parallel with the overall S/CAP process, the S/CAP Ad Hoc Committee and four working group teams will develop a strategy to advance residential electrification for Council’s approval and begin implementation of a pilot program in modernized neighborhoods in 2024. Update: When implementing the Advanced Heat Pump Water Heater Pilot Program, staff included provisions in the contracts with contract program operators that will enable them to provide assessments and technical assistance for a whole home residential electrification program in modernized neighborhoods. Staff is also working with the UAC and S/CAP Committee to pursue participation in the State’s GoGreen Home Financing Program to provide financing. Staff plans to provide these features in modernized neighborhoods by the end of 2023 and will begin design of a more comprehensive full-service whole home electrification program working with the S/CAP Ad Hoc Committee and Working Group in late 2023. CC&NE s. Approve commercial rooftop HVAC electrification advanced pilot program Lead Dept. UTL Jonathan Abendschein Status: On Track Estimated Completion: Q4 Project Description: Continue to run existing pilot program to do a limited number of pilot projects with commercial kitchen electrification and electrification of commercial air conditioning (specifically rooftop packaged heating, ventilation, and air conditioning (HVAC) units). Design an advanced pilot program focused on rooftop HVAC meant to prove a scalable, high participation business model. Update: A business pilot program for electrification of commercial kitchens and heating, ventilation, and air conditioning (HVAC) units is currently underway and early projects are being evaluated. The results will be used to inform a future larger scale advanced pilot program for rooftop HVAC. Staff did research and analysis to prepare proposals for an advanced pilot program in the first half of 2023 and is expected to begin discussions of the program with the S/CAP Committee and Working Group in the second half of 2023. CC&NE t. Accept Electric Vehicle Strategic Plan Lead Dept. UTL/PWD Jonathan Abendschein Status: Behind Schedule Estimated Completion: 2024 Project Description: Develop a strategic plan for the provision of electric vehicle (EV) charging infrastructure to support EV growth in Palo Alto. Define the City’s role and funding needs. Evaluate strategies for efficient electrification and EV charging to reduce grid impacts. Coordinate with the Reliability and Resiliency Strategic Plan on the electric grid impacts and benefits of EV charging and strategies to mitigate the impacts and take advantage of opportunities. Update: The Council approved Policy Guidelines for this study on June 5, 2023 as part of the 2023-2025 S/CAP Work Plan and approved funding for the study as part of the FY 2024 budget on June 19, 2023. Staff will discuss the scope of the study with the S/CAP Committee and Working Group in August 2023 and release a consultant RFP soon after. While the project is moving forward and making progress, development of an RFP and contract award is a multi-month process. Council may expect to approve the EV Strategic Plan in early 2024. CC&NE u. Accept Reliability and Resiliency Strategic Plan Lead Dept. UTL Jonathan Abendschein Status: On Track Estimated Completion: Q4 Project Description: Develop a strategic plan for the integration of new technologies such as distributed energy resources (solar, battery to grid, battery storage, and self-forming grids), load management and control technologies, and advanced grid automation and protection into the City’s electric distribution system with the goal of improving electric grid reliability and utility customer and neighborhood resiliency. Coordinate with the EV Strategic Plan to identify the role of EV charging (including EV to grid and EV to home) in electric grid reliability and resiliency. Update: The Council approved Policy Guidelines for this study on June 5, 2023 as part of the 2023-2025 S/CAP Work Plan and approved funding for the study as part of the FY 2024 budget on June 19, 2023. Staff will discuss the scope of the study with the Utilities Advisory Commission in August 2023 and will release a consultant RFP soon after. Some components of the study are expected to be completed by the end of 2023, but aspects related to home and neighborhood resiliency may extend into 2024. CC&NE v. Review preliminary draft S/CAP study discussing workplan resource needs and project funding opportunities Lead Dept. UTL Jonathan Abendschein Status: On Track Estimated Completion: Q4 Project Description: Complete an analysis of the funding needs for full scale implementation of the S/CAP Climate Action Goals and Key Actions, including identifying and estimating costs for additional emissions reductions to achieve the 80x30 goal. Identify potential funding sources. Update: The Council approved funding for the study as part of the FY 2024 Budget on June 19, 2023. Staff will discuss the scope of the study with the S/CAP Committee and Working Group in August 2023 and release a consultant RFP soon after. CC&NE 2. Engage youth in implementation of climate change initiatives, objectives, and goals Lead Dept. PWD Christine Luong Status: On Track Estimated Completion: Q4 Project Description: At the October 3, 2022 Council meeting, Council expressed the need to engage youth more actively in sustainability and climate action initiatives. Engaging youth is a key component of S/CAP implementation. Update: Staff are engaging youth in several ways: 1. Staff invited a high school student to join the Sustainability and Climate Action Plan (S/CAP) Ad Hoc Working Group to provide a youth perspective on the City’s sustainability and climate action work. The student is an active participant in the S/CAP Ad Hoc Working Group. 2. On-going discussions with leadership of the Palo Alto Student Climate Coalition on best ways to partner on sustainability and climate action. 3. Staff initiated a “Climate Action & Youth Engagement” special project to develop a strategy to engage youth in implementation of the S/CAP and its associated initiatives, and partner with Palo Alto Unified School District to develop a strategy to educate PAUSD students about the benefits of climate action and the various City programs supporting climate action. 4. Youth outreach and engagement is a key component of both the electrification marketing plan and the overall sustainability and climate action communications strategy. CC&NE 7. Discuss plans for commercial dewatering requirements Lead Dept. PWD Holly Boyd Status: Dropped Estimated Completion: Q4 Project Description: Review impacts of new dewatering requirements and potentially make suggestions for improvements. Update: This project was not selected by the Finance Committee to move forward. There were not enough commercial projects in construction since the new regulations took effect to provide a good data set. CC&NE w. Advance the San Francisquito Creek Flood Protection capital project (Reach 2) by the end of 2023, through Council’s JPA representation and any Council approvals involved. Lead Dept. PWD Holly Boyd Status: Behind Schedule Estimated Completion: Q4 Project Description: Advance the San Francisquito Creek Flood Protection capital project (Reach 2) by the end of 2023, through Council’s JPA representation and any Council approvals involved. Update: Staff continues to work with the San Francisquito Creek Joint Powers Board member agencies to coordinate other Reach 2 projects with the Newell Road Bridge replacement project. The remaining Reach 2 projects (top of bank, creek-widening, Pope-Chaucer Bridge Replacement) are on hold pending creek model redesign based on recent winter storm results. CC&NE x. Secure funding and approve construction for the Newell Bridge replacement project; advocacy with State legislators educating on project funding needs (CHS10) Lead Dept. PWD Holly Boyd Status: On Track Estimated Completion: Q4 Project Description: Complete design and right-of-way acquisition, obtain regulatory permits, and seek programming of construction funding by Caltrans to allow construction to begin in calendar year 2024. Update: Staff received 100% design and cost estimates in March 2023 and submitted updated funding requests for approval to Caltrans for revised construction estimate, additional right-of-way compensation and to accelerate construction funding to Fiscal Year (FY) 2024 (from FY 2026). Regulatory permits for work in the creek are also required. A revised permit application for Newell Road Bridge is being finalized and will be submitted in August. The right-of-way appraisal and acquisition started in January 2023. Staff and consultants are working with the individual property owners to secure permanent and temporary easements by the end of December 2023. Right-of-way and permitting is anticipated to be completed by the end of 2023, with bidding of the project in early 2024 and construction to start in summer 2024. CC&NE 5. Determine next steps for sea level rise and adaptation plan Lead Dept. PWD Julie Weiss Status: On Hold Estimated Completion: 2024 Project Description: Determine next steps for Sea Level Rise Adaptation Plan pending memo anticipated from United States Army Corp of Engineers (USACE) explaining plans and timeline for shoreline levee improvements. Update: Staff anticipates the USACE memo this summer. In the interim, staff is working on sea level rise and shallow groundwater mapping tools for staff planning use and is considering a public meeting about shoreline improvements and timeline pending information received from USACE. While preliminary work continues to advance sea level rise and adaptation readiness, more significant and resource intensive work has been deferred by Council for re-evaluation at FY 2024 midyear review. CC&NE y. Approve operations and maintenance agreements with Valley Water purified water facility at LATP Area B (CCPA3) Lead Dept. PWD Karin North Status: Behind Schedule Estimated Completion: Q4 Project Description: In partnership with Valley Water, discuss the project at a Council study session, and negotiate agreements between the City and Valley Water necessary for the project to proceed. Update: A Council study session was held on September 22, 2022, to provide a status update on the City’s efforts with Valley Water and the City of Mountain View. The purpose of the project is to improve the quality of recycled water produced by the City and increase water reuse at the regional level. On April 10, 2023, Council approved the Funding Agreement with Valley Water for reimbursement of costs incurred in support of the Purified Water Project. Staff will return to Council In late 2023 or early 2024 with the draft lease agreements and draft operations and maintenance terms. The development of new agreements is taking longer than anticipated. The operations and maintenance agreement is also dependent on information from the Regional Water Quality Control Board regarding discharge requirements, and the state is not expected to release that information until later in 2023. CC&NE z. Adopt appropriate changes to the revised Tree Protection Ordinance Lead Dept. PWD Peter Gollinger Status: On Track Estimated Completion: Q4 Project Description: Consider potential improvements to the revised Tree Protection Ordinance as directed by Council at its adoption, with review by Planning and Transportation Commission (PTC) and Parks and Recreation Commission (PRC) before Council consideration. Update: On June 19, 2023, Council held a study session reviewing the implementation of the revised Tree Protection Ordinance to date. Staff is evaluating feedback from the study session and will review potential improvements to the ordinance with PTC and PRC before returning to Council. CC&NE 4. Initiate zoning changes consistent with the Comprehensive Plan regarding creek corridor setbacks Lead Dept. PDS Clare Campbell Status: Not Started Estimated Completion: Q4 Project Description: Council directed staff to prepare an amendment to Title 18 to implement Comprehensive Plan Programs N3.3.1 and N3.3.2. These programs would explore a 150’ setback along natural creeks in open space and rural areas west of Foothill Expressway with some exceptions and provide a border of native riparian vegetation at least 30’ along the creek bank. This project will also include stakeholder involvement to establish appropriate setback requirements that reflect the varying natural and channelized conditions along creeks east of Foothill Expressway. Update: Staff will seek on-call consultant support to begin this initiative in Fall 2023 with anticipated completion before the end of the fiscal year. CC&NE 6. Initiate evaluation of strategies to protect natural habitats such as bird safe glass, wildlife protection from light pollution, etc Lead Dept. PDS Amy French Status: Not Started Estimated Completion: Q4 Project Description: Strengthen and extend protections to local and migrating birds with changes to bird-safe glass in new development and reduce nighttime light pollution with updated standards intended to improve wildlife habitat conditions. Update: The City Council appropriated funds in the current fiscal year to support this project. Staff will engage a consultant to conduct community outreach and prepare updated standards to be reviewed by the PTC and ARB before presenting an ordinance to Council next year. HOUSING FOR SOCIAL & ECONOMIC BALANCE (HS&EB) HS&EB aa. Approve access to rental units by establishing security deposit limits Lead Dept. PDS Clare Campbell Status: Completed Estimated Completion: Q2 Project Description: Prepare an ordinance to establish a security deposit limit at 1.5 times the monthly rent. Update: Council completed 2nd reading of Ordinance 5589 June 19, 2023. HS&EB bb. Provide protections to renters by considering expansion of the just cause eviction ordinance (HSEB16) Lead Dept. PDS Rebecca Atkinson Status: On Track Estimated Completion: Q3 Project Description: Prepare an ordinance to amend just cause eviction regulations to include properties built within the last 15 years, excluding units occupied less than a year or single-family homes not owned by a corporation or renters who live in a duplex when one unit is owner occupied. Update: Ordinance 5589 came into effect July 20, 2023 to extend just cause eviction protections to more rental units in Palo Alto than what were currently covered by State law, namely by extending protections to properties receiving a certificate of occupancy within the last 15 years. City Council may take action on August 7, 2023 to extend eviction protections to more rental units by reducing the minimum time period required for renters to qualify for just cause eviction protections. If adopted, the additional eviction protections would come into effect Q3 2023. HS&EB cc. Implement a rental registry to inform future renter protection policies (HSEB15) Lead Dept. PDS Rebecca Atkinson Status: On Track Estimated Completion: Q4 Project Description: Begin discussion with Policy and Services Committee to expand, redesign, and recommend an implementation strategy for an updated rental survey including, proposed fees, resources, and a timeline. Update: On September 13, 2022, the Policy and Services Committee was presented with recommendations to expand, redesign, and recommend an implementation strategy for an updated rental survey including proposed fees, resources, and timeline. In February 2023, the City released a Request for Proposals (RFP) for Rental Registry Program software solutions and professional services. Subsequently, the City received proposals and is currently in the evaluation and selection process. In May 2023, both the Human Relations Commission (HRC) and the Planning & Transportation Commission (PTC) provided recommendations on the Rental Registry Program and draft Ordinance. Staff will bring the Rental Registry Program and draft Ordinance to the City Council Housing Ad Hoc Committee in August 31, 2023. HS&EB dd. Expand housing opportunities through the initiation of a Downtown Housing Plan: approval of project funding and a consultant contract (HSEB10) Lead Dept. PDS Clare Campbell Status: On Track Estimated Completion: Q3 Project Description: Council to consider accepting an $800K grant from Metropolitan Transportation Commission (MTC) to develop a downtown housing master plan intended to spur greater housing production in proximity to fixed transit centers. Update: In April 2022 Council authorized the City Manager to accept an $800K grant from Metropolitan Transportation Commission (MTC) to develop a downtown housing master plan intended to spur greater housing production in proximity to fixed transit centers. Council also initiated a planning process, directing staff to identify goals for a Downtown Housing Plan. An RFP was re-released in February 2023 and a consultant has been identified. The consultant contract award is expected to be presented to Council in Fall 2023. This project has been delayed due to insufficient responses to the initial RFP and recognition that additional funds may be required to initiate the assignment. In addition, PDS staffing resources has been impacted with a recent vacancy causing a slow-down in progress on task. HS&EB ee. Advance local and state housing interests through a HCD-compliant Housing Element (HSEB5) Lead Dept. PDS Jonathan Lait Status: Behind Schedule Estimated Completion: Q4 Project Description: Prepare for Council adoption and California Department of Housing and Community Development (HCD) certification of an updated housing element that advances the City's housing policy interests, meets applicable state housing requirements, and demonstrates compliance with the City's regional housing needs assessment. The Housing Element will incorporate prior Council direction on other housing topics, including outstanding items from the 2018/2019 Housing Work Plan and recent renter protection policy initiatives adopted by the City Council. The Housing Element will include an implementation schedule to complete various policies over the next eight-year housing cycle. Update: The draft Housing Element was adopted by Council on May 8, 2023 and submitted to HCD for a 60- day review. The City received comments back from the State Housing and Community Development department on August 4, 2023. HCD has identified a number of topics that require further attention and refinement. Staff is reviewing the letter and will prepare additional work and provide an updated schedule for completion to Council. HS&EB ff. Advance vision for North Ventura Coordinated Area by adopting a coordinated area plan (HSEB4) Lead Dept. PDS Clare Campbell Status: On Track Estimated Completion: Q4 Project Description: Create a coordinated area plan for North Ventura to facilitate development of a walkable, mixed-use neighborhood with multifamily housing, commercial services, and well-defined connections to transit, bicycle, and pedestrian facilities. Update: Staff conducted study sessions with the PTC and Architectural Review Board (ARB) to review the draft NVCAP in early June. Staff plans for an additional study session with the ARB late summer. Following this, the CEQA document will be finalized and released for public comment early Fall. Council certification of the CEQA document and Plan adoption is targeted for December 2023. The NVCAP document is based on latest Council direction and does not take into consideration any future action the City Council may take with respect to the Development Agreement application for 340 Portage. If alignment between a future action on the DA and NVCAP is desired, additional consultant funding would be required and the estimated completion date would adjust to 2024 Q2. HS&EB gg. Create new affordable housing opportunities through funding such as a housing land trust, in particular, CalCHA Lead Dept. PDS Clare Campbell Status: On Hold Estimated Completion: 2024 Project Description: Create new affordable housing opportunities through funding such as a housing land trust, in particular, California Community Housing Agency (CalCHA). Update: This task is un-resourced due to staff vacancies and other competing policy assignments. HS&EB hh. Explore opportunities to regulate short term-rentals with Council committee Lead Dept. PDS Clare Campbell Status: On Hold Estimated Completion: 2024 Project Description: Explore opportunities to regulate short term-rentals with Council committee. Update: This task is un-resourced due to staff vacancies and other competing policy assignments. Per Council direction, staff will revisit funding opportunities for this item during the FY 2024 Budget midyear review. HS&EB 8. Construct preliminary schedule for starting new coordinated area plans (CAPs) for San Antonio Road, California Ave, Downtown, and El Camino Real Lead Dept. PDS Jonathan Lait Status: Not Started Estimated Completion: Q4 Project Description: Development of a preliminary schedule for a CAP for San Antonio is a priority. Other CAP areas are of interest for Quarter 4 but currently area a lower priority. Update: Staff will prepare a tentative scheduled before the end of the year. In the meantime, PDS staff are working toward related goals with respect to San Antonio. First, coordinating preparation of a study utilizing Cal Poly San Luis Obispo students. Second, coordinating with OOT staff to submit a Priority Development Area (PDA) application to MTC/ABAG July 31st to be eligible for grant opportunities within what the City staff are calling the Bayshore Alma San Antonio PDA as a working title. HS&EB ii. Codify permanent standards related to the City local SB9 implementation ordinance (HSEB 14) Lead Dept. PDS Amy French Status: Completed Estimated Completion: Q2 Project Description: Prepare an ordinance to codify interim SB-9 requirements into the local zoning regulations. Update: The City Council approved this ordinance for second reading on June 12. 2023. HS&EB jj. Approve adjusted Accessory Dwelling Unit (ADU) regulations to facilitate production and meet HCD requirements (HSEB9) Lead Dept. PDS Garrett Sauls Status: Completed Estimated Completion: Q2 Project Description: Adopt an Ordinance That Changes Palo Alto Municipal Code Chapters 18.04, 18.09, 18.10, 18.12, and 18.40 related to Accessory Dwelling Units and Accessory Structures. Environmental Assessment: Exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21080.17 and CEQA Guidelines sections 15061(b)(3), 15301, 15302 and 15305. Update: Completed. Council approved ordinance 5585 on May 15, 2023 with the second reading happening on June 5, 2023. Ordinance is now in effect. HS&EB kk. Respond to various Grand Jury recommendations related to Housing (HSEB 6, 17, 24) Lead Dept. PDS Clare Campbell Status: Behind Schedule Estimated Completion: 2024 Project Description: Recommendation 3. Submit a recommended communication strategy to the City Council to increase community support for affordable housing. Recommendation 4. Update format of future comprehensive plan and housing element annual reports; conduct a ‘lessons learned’ analysis of the NVCAP process. Recommendation 12b. requires further analysis and outreach to discuss with Santa Clara County the possibility of entering a memorandum of understanding to leverage Measure A funds. Update: Staff vacancies and competing priorities have resulted in a delay completing the Grand Jury recommendations; one recommendation requires completion of the NVCAP process before this task can be completed, potentially extending this task to 2024 Q3. Staff will engage the City Council Housing Ad Hoc on the remaining outstanding recommendations; 3, 4, and 12b. HS&EB ll. Refine implementation of City’s SB9 objective development and urban lot split standards (HSEB 14) Lead Dept. PDS Amy French Status: On Track Estimated Completion: Q4 Project Description: Prepare a resolution that updates the City’s objective standards related to SB-9 development and lot split standards. This project is distinguished from the ordinance task in HS&EB ii, which as an ordinance the made code changes to reflect changes in state law whereas this task refines specific, objective development standards. These changes will be reviewed by Council as a resolution as opposed to an ordinance. Update: Staff presented to the ARB and to the Planning and Transportation Commission. Outreach to architect and neighborhood groups is anticipated to begin in late summer and a revised set of regulations by Q4. HS&EB mm. Adopt an ordinance amending the development standards for Stanford-owned housing opportunity sites Lead Dept. PDS Amy French Status: On Track Estimated Completion: Q4 Project Description: Resolution Amending the Land Use Element of the Palo Alto Comprehensive Plan and an Ordinance Amending Title 18 (Zoning) to Implement Housing Element Program 1.1A and 1.1B Update: PDS staff and consultant are targeting the September 13, 2023 PTC meeting for review and recommendation to Council of amendments to the Comprehensive Plan Land Use Element and Title 18, to enable presentation to the City Council in Q4. HS&EB nn. Rezone carryover housing opportunity sites for by-right development when developed with 20% lower income affordable housing units Lead Dept. PDS Amy French Status: On Track Estimated Completion: Q4 Project Description: Resolution Amending the Land Use Element of the Palo Alto Comprehensive Plan and an Ordinance Amending Title 18 (Zoning) to Implement Housing Element Program 1.1A and 1.1B Update: PDS staff and consultant are targeting the September 13, 2023 PTC meeting for review and recommendation to Council of amendments to the Comprehensive Plan Land Use Element and Title 18, to enable presentation to the City Council in Q4. HS&EB oo. Adopt an ordinance to implement revised development standards for certain properties located in the GM/ROLM to allow for densities up to 90 units/acre Lead Dept. PDS Amy French Status: On Track Estimated Completion: Q4 Project Description: Resolution Amending the Land Use Element of the Palo Alto Comprehensive Plan and an Ordinance Amending Title 18 (Zoning) to Implement Housing Element Program 1.1A and 1.1B Update: PDS staff and consultant are targeting the September 13, 2023 PTC meeting for review and recommendation to Council of amendments to the Comprehensive Plan Land Use Element and Title 18, to enable presentation to the City Council in Q4. HS&EB 9. Evaluate RHNA housing allocation and encourage housing production that reflects the needs of the community Lead Dept. PDS Jonathan Lait Status: Behind Schedule Estimated Completion: Q4 Project Description: This work item is merged with HS&EB ee related to the adoption of a certified the Housing Element. The Housing Element is the City’s policy document that distributes RHNA allocation throughout the City in a manner that reflects the Council’s future housing production and goals for the community. Update: The city received comments back from the State Housing and Community Development department on August 4, 2023. HCD has identified a number of topics that require further attention and refinement. Staff is reviewing the letter and will prepare additional work and provide an updated schedule for completion to Council. HS&EB 10. Establish an ad hoc committee on housing to review housing policies Lead Dept. PDS Jonathan Lait Status: Completed Estimated Completion: Q2 Project Description: The Housing Ad Hoc, consisting of Vice Mayor Stone and Councilmember Lauing, meet with staff with the intent to advance the City Council’s goal related to Housing for Social and Economic balance; to explore opportunities to expand housing production; and provide guidance on ongoing housing- related policy work and initiatives. Update: The Housing Ad Hoc met on June 15, 2023 to discuss expectations and goals, format and schedule, received an overview of ongoing work and identified future topics to consider. The committee next meets on August 10, 2023 to initiate a discussion about affordable housing funding opportunities, followed by a public meeting on August 31, 2023 to consider an update on the City’s Rental Registry effort. HS&EB pp. Begin construction in partnership with LifeMoves for Palo Alto Homekey project to provide transitional housing and services for unhoused residents (HSEB13) Lead Dept. CMO Melissa McDonough Status: On Track Estimated Completion: Q3 Project Description: In collaboration with the City’s partner for its Project HomeKey application, negotiate and reach agreement on an operating agreement and/or lease agreement to memorialize the partnership and operating and financial terms. Update: On June 12, 2023 Council approved a lease agreement with LifeMoves for the location, construction, and operation of Project Homekey and a revenue agreement with the County of Santa Clara Office of Supportive Housing for pass through of the City’s annual contribution toward shelter operations to LifeMoves, as well as ongoing monitoring of operational performance. As reported to Council in the March 27, 2023 information item, site work is scheduled to begin in Q3 of 2023. HS&EB qq. Develop a citywide strategy to connect unhoused residents to housing and services Lead Dept. CMO Melissa McDonough Status: On Hold Estimated Completion: 2024 Project Description: Develop a citywide strategy to connect unhoused residents to housing and services Update: As time allows, staff will continue to document and better understand the City's role and opportunities for improvement in connecting unhoused residents to housing and services. Work towards developing a formal citywide strategy (e.g., procuring, then managing a consultant), was deferred by Council and will be re-evaluated at FY 2024 Midyear review. COMMUNITY HEALTH & SAFETY (CH&S) CH&S rr. Complete reopening libraries to budgeted level (remains below pre-pandemic levels) (CHS5) Lead Dept. LIB Gayathri Kanth Status: On Track Estimated Completion: Q4 Project Description: Further open libraries to include weekend and additional open days in alignment with service levels authorized as part of the annual budget, including events. Update: In response to Council’s FY 2023 Budget Adoption, the Library expanded hours, both Mitchell Park and the Rinconada Library to six days a week; and the Children’s, Downtown and College Terrace Libraries opened four days a week. On June 19 , 2023, the City Council adopted the FY 2024 Budget to restore additional hours to the Library. This includes adding a fifth day of service to the College Terrace and Downtown Libraries; a sixth day to the Children’s Library and a seventh day to Mitchell Park and Rinconada Libraries; and the hiring of additional staff. The Library is working with the Human Resources Department to fill vacancies and move forward with the expansion of library hours. CH&S ss. Approval of multi-year agreement for provisions of animal shelter services (CHS1) Lead Dept. CSD Kristen O’Kane Status: On Track Estimated Completion: Q3 Project Description: In collaboration with the City’s current service provider Pets in Need (PIN), work to review services, infrastructure needs, and determine next steps such as contract negotiations and approvals. On February 14, 2022 Council directed staff to proceed with negotiating a long-term contract with Pets in Need for animal services. Update: In collaboration with the City’s current service provider Pets in Need (PIN), work to develop a new Agreement that clearly identifies the level of service to be provided and City’s commitment for shelter improvements. The PIN Contract has been extended to September 30, 2023; and progress has been made on negotiating a Term Sheet framework for a new Agreement. Staff expects to present a final proposed Term Sheet to Council in August 2023. CH&S tt. Expand and enhance community special events with focus on inclusion (linked to activities in ERT) Lead Dept. CSD Kristen O’Kane Status: Not Started Estimated Completion: Q4 Project Description: Provide support to reinvigorate CSDs current special events and propose new events particularly along California Ave and University Ave to support economic development in those areas. Provide more opportunities for residents to engage and gather, promoting a healthy community. Update: The City Council approved a new position in CSD to focus on special events and marketing in the FY 2024 Adopted Budget. This work will begin when the position is filled, however; the position has not yet been posted for recruitment. CH&S uu. Approve agreement with PAUSD on long-term use of the Cubberley property (CHS2) Lead Dept. CSD Kristen O’Kane Status: On Track Estimated Completion: Q4 Project Description: Define next steps regarding long-term use of the Cubberley Community Center, specifically the City- owned portion. Update: Updates on next steps regarding use of the Cubberley Community Center include communication with PAUSD on potential land acquisition and other options for the Cubberley site. A council study session was held on May 15, 2023 to discuss a letter from the PAUSD Board inviting the City to submit proposals to acquire additional land at Cubberley. Staff is developing proposals in preparation for a Closed Session discussion in August 2023. Invitations to bid for mediation at Cubberley Gyms A and B were released, which have been closed since February 2022 due to damage caused by water line breaks. CH&S vv. Evaluate Recreation Wellness Center Feasibility (CHS14) Lead Dept. CSD Kristen O’Kane Status: On Track Estimated Completion: Q4 Project Description: Council directed staff and the Parks and Recreation Commission to conduct public outreach on a new gym, including location, siting, gym features, cost estimates, funding timeline, demand assessment and prioritization of projects, and to investigate fundraising. Update: The Parks and Recreation Commission Ad Hoc Committee and staff held a community meeting on March 7, 2023, followed by a community survey. The next community meeting to gain input on preferred location is being planned with a date to be determined. Staff will then return to the City Council with a proposal and next steps. CH&S 11. Evaluate increasing HSRAP funding during the FY 2024 budget process Lead Dept. CSD Minka Van Der Zwaag Status: Completed Estimated Completion: Q3 Project Description: The Human Services Resource Allocation Process (HSRAP) provides grant funding on a 2-year cycle to social service providers in Palo Alto. Staff were asked to evaluate an increase in funding and proposed an additional $50,000 in the FY24 Proposed Budget. Update: The City Council approved an additional $200,000 in funding for HSRAP grantees in the FY 2024 Adopted Budget. The Human Relations Commission has approved funding allocations in that amount and staff and the HRC will bring those allocations to Council in September 2023 for approval. CH&S 12. Facilitate a location for La Comida in North Palo Alto Lead Dept. CMO Ed Shikada Status: On Track Estimated Completion: Q3 Project Description: La Comida is a nonprofit organization focused on senior nutrition, it provides hot lunch meals to seniors in Palo Alto. La Comida had previously provided services at the Avenidas Senior Center on Bryant St, but after building renovations, the dining space was significantly reduced making operations infeasible. Council would like to facilitate a permanent location in North Palo Alto for ongoing senior lunch services. Update: In the interim Avenidas has set up a temporary structure in its parking lot to accommodate up to 65 seniors for lunch. Alternative locations are currently being explored, though ADA constraints and facility availability are among the challenges with existing options. CH&S 13. Increase support and funding for youth mental health Lead Dept. CSD Kristen O’Kane Status: On Hold Estimated Completion: 2024 Project Description: Staff included $100,000 in CSD’s FY24 Proposed Budget to support youth mental health, however; the City Council chose not to include funding until a plan is in place. Update: Staff will develop a plan to increase support and funding for youth mental health before requesting additional funding. CH&S ww. Support visible police presence by ensuring stable staffing (recruiting and retention) through hiring ahead program (CHS6) Lead Dept. PD Andrew Binder Status: On Track Estimated Completion: Q4 Project Description: As authorized by Council as part of the FY 2022 Mid-Year Budget review, maintain a pipeline of recruits for police officer staffing including up to an additional five officers via a hire-ahead program. Update: Currently, the Police Department has eleven Full Time Equivalent (FTE) Police Officer positions that are vacant. Once the vacancies are filled, the next priority will be on the hire-ahead program for the recruitment of an additional five officers. CH&S xx. Support a diverse community through extension of the Psychiatric Emergency Response Team (PERT) program services to the community through affirmation of continued City financial support Lead Dept. PD Eric Jensen & April Wagner Status: Completed Estimated Completion: Q2 Project Description: Provide funding for two PERT Mental Health Clinicians through Santa Clara County Behavioral Health Services to allow for 7-day per week PERT Team coverage. Update: Two PERT Mental Health Clinicians offset by SUMC funds approved as part of 6.19.23 budget adoption. The PERT MOA with SCC County is scheduled to be on City Council agenda for approval in September 2023. CH&S yy. Update without interruption 911 dispatch system (CAD provider) once selected through procurement process (CHS4) Lead Dept. PD Nicole Frazier Status: On Track Estimated Completion: Q4 Project Description: The Police Department is working with its consortium partners (Mountain View and Los Altos) to identify a new CAD system to replace the legacy system version. Staff will return to Council with a recommendation for purchasing a new CAD system. Update: An RFP for the replacement of the 911 dispatch system will be completed by July 2023. Staff will return to Council with a recommendation for purchasing a new CAD system by Winter 2023. CH&S zz. Begin construction of the Gas Main Replacement Project 24B Lead Dept. UTL Dean Batchelor Status: On Track Estimated Completion: Q4 Project Description: The project will abandon 1.3 miles of pre-1955 carbon steel pipelines and 2.1 miles of Polyvinyl chloride pipelines with replacement of equivalent measurements of pipeline in 2”, 4” or 6” diameter Polyethylene pipe. Currently, PVC pipe material is listed as the #1 DIMP risk due to the nature of the pipeline’s brittleness, potential of glued joints drying out, and the high probability of excavation damage. The area of the project reaches University Avenue, Geng Road and Town and Country Village. Update: This was a full IFB and bids were due on August 1, 2023. Staff will evaluate bids and recommend contract award late 2023. CH&S aaa. Approve updated Local Hazard Mitigation Plan and Community Wildfire Protection Plan (CHS15) Lead Dept. OES Ken Dueker Status: On Track Estimated Completion: Q4 Project Description: OES will be coordinating with the County on updates to emergency plans, including the Palo Alto Local Hazard Mitigation Plan (LHMP). Update: Council received a progress report on September 12, 2022. Extensive community engagement is planned in the coming months, with final recommendations and adoption of the plan targeted for 2023. The Santa Clara County planning cycle for updating the Community Wildfire Protection Plan (CWPP) is also pending. CH&S bbb. Implement Foothills Fire Management Plan (FFMP) (CHS3) Lead Dept. OES Ken Dueker Status: On Track Estimated Completion: Q4 Project Description: Staff is working on various efforts related to improving the City’s planning in collaboration with Santa Clara County and other allied agencies and entities. Efforts include not only emergency planning, but also early warning technology, and updating operational and procedural elements within the City organization to mitigate the risks associated with a fire in the foothills. The Q4 metric above pertains to this timeframe. NOTE: The FFMP is a multi-year plan with OES, Fire Department, Public Works, Utilities, Community Services Department coordinated via the Foothills Fire Management Team (aka Foothills Wildfire Coordination Team). The critical evacuation route mitigation work has been completed as of July 2023. Update: The Office of Emergency Services (OES) continues to participate in the South Bay Incident Management Team (SB-IMT), lead a multi-departmental Foothills Fire Management Plan group, and lead the Silicon Valley Homeland Security Coordination Group (SV-HSCG). Equipment improvements include early fire detection, thanks to partnership with alertwildfire.org. OES is also working on the deployment of solar battery back-up improvements in key locations to keep equipment online when electricity may be disrupted or disconnected during a fire. Regional Evacuation Planning: OES, Fire, Police are coordinating with Santa Clara County Fire Department and other stakeholders (including Stanford University) on evacuation planning and deployment of new systems, such as ZoneHaven. Utilities Wildfire Mitigation Plan: Undergrounding of electric lines and other safety improvements. Public Works, Community Services Department, Fire Department: ongoing work to reduce flammable vegetation and other “fuels” in the foothills. CH&S ccc. Advance final construction phase of Public Safety Building and begin preparations for move-in (CHS9) Lead Dept. PWD Holly Boyd Status: On Track Estimated Completion: Q4 Project Description: Continue construction of the new facility in the California Avenue area including build and fixtures, furniture, and equipment, with the Public Safety Building construction scheduled to be completed in fall 2023. Update: Construction of the new Public Safety Building (PSB) facility on California Avenue is scheduled to be completed in Fall 2023, followed by furniture and equipment installation, communication testing and setup. Move-in timelines project the PSB to be fully operational in early 2024. CH&S ddd. Approve next steps for the rebuild of Fire Station No. 4 project (specifically design and entitlements) (CHS17) Lead Dept. PWD Holly Boyd Status: On Track Estimated Completion: Q3 Project Description: Complete schematic design of the new Fire Station No. 4 and begin design development stage on a schedule to allow construction to begin in Fiscal Year 2024. Update: Design of the new Fire Station No. 4 is in progress. Staff held a study session with the Architectural Review Board in March. Design development is nearly complete and a formal ARB hearing is scheduled for August. Staff is recommending limiting the ARB to one formal meeting in order to complete the design and meet the grant deadline of awarding a construction contract by June 30, 2024. A $5.2 million state budget earmark has been received in support of the project. The project is on track to begin construction in the first quarter of FY 2025. CH&S eee. Approve resources and consultant to study and develop seismic and resiliency ordinance (CHS20) Lead Dept. PDS George Hoyt Status: On Track Estimated Completion: Q4 Project Description: Comprehensively update the City’s seismic rehabilitation ordinance with mandatory and voluntary measures to seismically strengthen vulnerable buildings. Update: Initial project funding established for FY 2024. A brief reintroduction is schedule for the August 8, 2023 Policy and Services Committee meeting. Following the Policy and Services meeting, staff will develop an RFP Scope of Work and begin that process. After selection of a consultant, staff will update the project timeline for completion. CH&S fff. Update gas-powered leaf blower ordinance and enforcement plan (CHS16) Lead Dept. PDS Amy French Status: On Track Estimated Completion: Q3 Project Description: Amend the noise ordinance to specifically cite those that employ or use gas-powered blowers in residential districts; modify citation authority that prevents immediate citation issuance upon violation. Update: Council adopted ordinance changes June 19, 2023 on first reading and the second reading is scheduled for August 7, 2023. CH&S ggg. Implement a strategy for the provision and promotion of unleaded fuel at Palo Alto Airport (CHS12) Lead Dept. PWD Andy Swanson Status: On Track Estimated Completion: Q4 Project Description: Complete upgrades at airport facilities to provide for the sale of unleaded fuel, bring unleaded fuel to the airport, and work with users to promote use of the fuel. Update: The tank was lined in March 2023, and the primary skid for piping and filtration was delivered and installed in May 2023. There continues to be supply chain issues with the final parts for piping, but delivery is expected by August 2023. A fuel delivery will be scheduled after final installation. Airport staff continues to communicate with the fuel providers and pilots to ensure that once the tank is ready, the fuel will be available for aircraft that have obtained the necessary supplemental type certificate. CH&S hhh. Approval of quiet zone implementation (rail/train crossings) Lead Dept. OOT Status: Completed Estimated Completion: Q2 Project Description: Approval of conceptual design for implementation of quiet zone at Palo Alto Avenue crossing on Caltrain corridor Update: In June 2023, City Council approved the conceptual plan and directed staff to proceed with design and construction of improvements for quiet zone implementation at Palo Alto Avenue. Staff is seeking consultant support to perform final design and seek CPUC approval for construction of required improvements. Additionally, Staff is initiating an RFP to seek services of the consultant to conduct a quiet zone study for the other three crossings at Churchill Avenue, Meadow Drive and Charleston Road. CH&S iii. Continue engagement with San Francisco Airport on SFO's Ground Based Augmentation System (GBAS) project and other potential opportunities to decrease SFO noise impacts on Palo Alto (CHS11) Lead Dept. PWD Status: On Track Estimated Completion: Q4 Project Description: Complete consultant review of SFO Ground Based Augmentation System (GBAS) proposal and consider submitting a comment letter, while tracking other issues that may arise. Update: The consultant review of SFO’s Ground Based Augmentation System (GBAS) proposal was completed in spring 2022. Following a third community meeting hosted by Palo Alto, a letter was sent to SFO expressing the City’s concerns about the proposal. Council held a study session in August 2022 to discuss updates. Staff continues to work with community members on their concerns regarding SFO noise issues over the City, including defining a scope of work for consultant services to assist in this ongoing effort, using the FY 2024 funding provided through the budget process.