HomeMy WebLinkAboutStaff Report 2307-18066.Approval of Amendment No. 2 to Contract No. C20175305A With AECOM Technical
Services, Inc. to Extend the Contract three and half years through June 30, 2027 for Sea
Level Rise Adaptation Plan Development; CEQA – Addendum to the Comprehensive Plan
EIR, approved June 5, 2023.
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Public Works
Meeting Date: December 4, 2023
Report #:2307-1806
TITLE
Approval of Amendment No. 2 to Contract No. C20175305A With AECOM Technical Services,
Inc. to Extend the Contract three and half years through June 30, 2027 for Sea Level Rise
Adaptation Plan Development; CEQA – Addendum to the Comprehensive Plan EIR, approved
June 5, 2023.
RECOMMENDATION
Staff recommends that Council approve and authorize the City Manager or their designee to
execute Amendment No. 2 to Contract No. C20175305A between the City of Palo Alto and
AECOM Technical Services, Inc. for Sea Level Rise Adaptation Plan Development, to extend the
term by three and half years through June 30, 2027.
BACKGROUND
The City entered into an agreement with AECOM Technical Services Inc. on June 22, 20201 for
technical assistance in the development of a Sea Level Rise Vulnerability Assessment and Sea
Level Rise Adaptation Plan.
Staff completed the City of Palo Alto Sea Level Rise Vulnerability Assessment2 in 2022. The
Assessment analyzes hazards and risks from Sea Level Rise inundation and related changes to
shallow groundwater conditions using several increments of sea level rise that are predicted to
occur through the end of this century.
1 City Council, June 22, 2020; Agenda Item #3; SR# 10278,
https://www.cityofpaloalto.org/files/assets/public/v/1/agendas-minutes-reports/reports/city-manager-reports-
cmrs/year-archive/2020/id-10278.pdf
2City of Palo Alto Sea Level Rise Vulnerability Assessment,
https://www.cityofpaloalto.org/files/assets/public/v/1/public-works/environmental-compliance/sea-level-rise/palo-
alto-sea-level-rise-vulnerability-assessment-june-2022-062822-linked-final.pdf
ANALYSIS
In late 2022, staff paused development of the Sea Level Rise Adaptation Plan pending the
outcome of a United States Army Corps of Engineers (USACE) feasibility study, which could alter
the scope of work for the Sea Level Rise Adaptation Plan. The USACE study assesses federal
interest in funding shoreline levee improvements that would protect Palo Alto from future sea
level rise inundation. The USACE study outcome is anticipated to be finalized in late 2023. In
addition, new legislation– SB272: Sea Level Rise Planning and Adaptation3–requires a Bay Area
regional sea level rise adaptation plan and harmonized subregional plans. The details of these
new requirements are anticipated from the Bay Conservation and Development Commission by
the end of 2024.
In spring 2023, the City administratively executed Amendment No. 14 to extend the AECOM
contract term by six months, through December 21, 2023. During the Fiscal Year 2024 budget
discussions, staff was directed to include additional funding needed to support Sea Level Rise
Adaptation Plan development in the 2024 mid-year budget review. To allow AECOM to
continue to support the City’s sea level rise planning efforts, the AECOM contract term must be
extended again before the current contract expires on December 21, 2023. Staff recommends
approval of Amendment No. 2 (Attachment A) to extend the contract through June 30, 2027.
FISCAL/RESOURCE IMPACT
The contract term extension recommended in this report would have no financial impact. Staff
plans to return in 2024 to request Council approval for a third contract amendment which
would include a revised scope of work, and a mid-year budget request to add funds for Sea
Level Rise Adaptation Plan development.
STAKEHOLDER ENGAGEMENT
Stakeholder engagement to date has included updates about Sea Level Rise Vulnerability
Assessment Development via Sustainability and Climate Action Plan webinars, a community
meeting held in partnership with Valley Water, a Utilities Advisory Commission Meeting, public
newsletters, and other smaller community meetings where inquiries have been made about
regional and local sea level rise planning efforts.
ENVIRONMENTAL REVIEW
On June 5, 2023, the Council adopted Resolution No. 10112 approving an Addendum to the
Comprehensive Plan Environmental Impact Report and Adopting the Sustainability and Climate
3 SB272: Sea Level Rise Planning and Adaptation, 2023; https://legiscan.com/CA/text/SB272/id/2841138
4Amendment 2: https://www.cityofpaloalto.org/files/assets/public/v/2/public-works/environmental-
services/aecom-amendment-no-2-to-contract-no-c20175305a.pdf
Action Plan. Council action on this item furthers the sea level rise key action identified in the
Sustainability and Climate Action Plan.
ATTACHMENTS
Attachment A: Amendment No. 2 to Contract No. C20175305A Between the City of Palo Alto
and AECOM Technical Services, Inc.
APPROVED BY:
Brad Eggleston, Director Public Works/City Engineer
Vers.: Aug. 5, 2019
Page 1 of 3
AMENDMENT NO. 2 TO CONTRACT NO. C20175305A
BETWEEN THE CITY OF PALO ALTO AND
AECOM TECHNICAL SERVICES, INC.
This Amendment No. 2 (this “Amendment”) to Contract No. C20175305A (the “Contract” as
defined below) is entered into as of November 13, 2023, by and between the CITY OF PALO ALTO, a
California chartered municipal corporation (“CITY”), and AECOM TECHNICAL SERVICES, INC., a
California corporation, located at 300 South Grand Avenue, 9th Floor, Los Angeles, CA 90071
(“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this
Amendment.
R E C I T A L S
A. The Contract (as defined below) was entered into by and between the Parties hereto
for the provision of providing technical support for a sea level rise vulnerability assessment and
drafting a Sea Level Rise Adaption Plan, as detailed therein.
B. The Parties entered into Amendment No. 1 to extend the contract term for six
months through December 21, 2023, at no additional cost to the City, as detailed therein.
C. The Parties now wish to amend the Contract in order to extend the contract term for
through June 30, 2027, at no additional cost to the City, as detailed herein.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of
this Amendment, the Parties agree:
SECTION 1. Definitions. The following definitions shall apply to this Amendment:
a. Contract. The term “Contract” shall mean Contract No. C20175305A
between CONSULTANT and CITY, dated June 22, 2020, as amended by:
Amendment No. 1, dated May 25, 2023
b. Other Terms. Capitalized terms used and not defined in this Amendment
shall have the meanings assigned to such terms in the Contract.
SECTION 2. Section 2 “TERM” of the Contract is hereby amended to read as follows:
“The term of this Agreement shall be from the date of its full execution through June 30, 2027
unless terminated earlier pursuant to Section 19 of this Agreement.
SECTION 3. Legal Effect. Except as modified by this Amendment, all other provisions of the
Contract, including any exhibits thereto, shall remain in full force and effect.
DocuSign Envelope ID: D7C01679-F030-489B-AF4E-DA3D6422B8CE
Vers.: Aug. 5, 2019
Page 2 of 3
SECTION 4. Incorporation of Recitals. The recitals set forth above are terms of this
Amendment and are fully incorporated herein by this reference.
(SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.)
DocuSign Envelope ID: D7C01679-F030-489B-AF4E-DA3D6422B8CE
Vers.: Aug. 5, 2019
Page 3 of 3
SIGNATURES OF THE PARTIES
IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed
this Amendment effective as of the date first above written.
CITY OF PALO ALTO
_____________________________
City Manager
APPROVED AS TO FORM:
_____________________________
City Attorney or Designee
AECOM TECHNICAL SERVICES, INC.
Officer 1
By:___________________________
Name:________________________
Title:__________________________
Officer 2
By:____________________________
Name:_________________________
Title:___________________________
DocuSign Envelope ID: D7C01679-F030-489B-AF4E-DA3D6422B8CE
Kelly Bayer, Associate Vice President
Associate Vice President
Secretary
Armond Tatevossian, Corporate Secretary