HomeMy WebLinkAboutStaff Report 2307-17318.Semiannual Update on the Status of Capital Improvement Program Projects
City Council
Staff Report
From: City Manager
Report Type: INFORMATION REPORTS
Lead Department: Public Works
Meeting Date: September 5, 2023
Report #:2307-1731
TITLE
Semiannual Update on the Status of Capital Improvement Program Projects
RECOMMENDATION
This report is provided for information only and requires no Council action.
EXECUTIVE SUMMARY
The City Council and Palo Alto community can be proud of the City’s capital improvement
program (CIP). The CIP represents major investments in infrastructure functionality and
sustainability, funded largely through the 2014 Council Infrastructure Plan as well as utility rates
and various other sources. The 2023-2027 five-year CIP totaled $739.0 million for 175 projects
as reviewed by the Council in its adoption of the FY 2023 Capital Budget. Since July 2016, the
City of Palo Alto has completed 96 individual community-serving projects totaling over $353
million in improvements. A summary of all completed CIP projects is provided at the end of
Attachment A.
The CIP also represents a major effort for much of the City workforce. The following table
summarizes the status of all projects for the six-month period of January to June 2023.
One Time CIP Projects*Capital Improvement Fund Recurring CIP
Projects Pre-Design Design Procurement Construction Completed
Buildings and Facilities 10 0 9 0 5 2
Parks and Open Space 9 2 7 0 2 0
Streets and Sidewalks 8 0 3 0 0 0
Traffic and Transportation 5 2 4 2 2 0
Airport 0 0 1 2 1 1
Electric 9 3 9 0 4 0
Fiber Optics 2 0 1 0 0 0
Gas 4 0 0 0 1 0
Stormwater Management 2 0 4 0 1 0
Water 7 1 1 0 2 1
Wastewater Collection 4 0 0 0 1 1
Wastewater Treatment 1 1 4 0 3 0
Subtotals 61 9 43 4 22 5
Total**144
* Only One-Time CIP projects have a designated project status at the time of the report.
**This table and the CIP update templates include projects that had funding in FY 2023.
BACKGROUND
This report provides Council with an update on the status of capital improvement program (CIP)
projects, with detailed and useful information for the Council and public regarding general fund
and enterprise fund projects that appear on Council agendas and will be visible throughout the
community. The report does not include Internal Service Funds projects (Information
Technology and Vehicle).
ANALYSIS
Project Update Organization
The City of Palo Alto has a robust capital improvement program, and many individual projects
are in progress at any given time. The 2023-2027 five-year CIP totaled $739.0 million for 175
projects as reviewed by the Council as part of the Adoption of the FY 2023 Capital Budget. The
attached CIP project tables are intended to provide Council with a quick overview of each
project, including budgetary information, the anticipated completion date, a brief description of
the project scope, the status of the project, and upcoming activities including Council actions.
Also included in the report is a list of all completed projects since the introduction of the
Infrastructure Management System.
Major/Significant Projects Summary
The 2014 Council Infrastructure Plan is a major focus of staff’s capital improvement program
efforts. The following table details the Total Project Budget and Total Actual Expenses
through August 2, 2023 for the Infrastructure Plan projects.
Council
Infrastructure
Plan Projects
CIP
Number
Project Update
Total
Project
Budget
Total Actual
Expenses*
New Public Safety
Building PE-15001 Construction is underway with completion expected
in fall 2023.$118,037,804 $98,124,093
Bicycle and
Pedestrian
Transportation
Implementation
Plan
PL-04010
This project funds the Bicycle and Pedestrian
Transportation Plan Update, which has kicked off
recently and is slated to take approximately 18
months to complete. This project also funds the
implementation of various bicycle and pedestrian
projects. Currently, one of the projects is the
Embarcadero Road Improvements Project (from
Emerson to High Street), which provides
improvements on both the north and south sides of
$15,276,377 $9,581,482
Embarcadero Rd., from Emerson to High Street.
Improvements include intersection improvements
at Emerson and Kingsley; landscaping, new
pedestrian level lighting; and bicycle and pedestrian
enhancements. Final Design is currently being
completed, and the project will be ready to bid for
construction in 2024.
New Downtown
Parking Garage PE-15007
Council directed staff to look at the feasibility of
partnering with a private entity to develop new
parking using downtown in-lieu parking fees in
conjunction with housing or other uses, including
the use of City surface lots or privately held parcels.
A Request for Information was issued in December
2022 and staff reviewed proposals and held
interviews in May 2023. Staff is currently
researching the City owned surface parking lots to
determine their developability based on the RFI
responses. A public discussion with the City Council
is anticipated later this year.
$7,188,899 $1,440,311
New California
Avenue Area Parking
Garage
PE-18000 Completed $50,179,952 $49,376,203
Charleston
Arastradero Corridor
Project
PE-13011
Phase 1 & 2 improvements are complete. Phase 3
construction is underway with completion expected
fall 2023.
$20,788,951 $19,643,702
Fire Station 3
Replacement PE-15003 Completed $10,588,654 $10,588,654
Highway 101
Pedestrian/Bicycle
Overpass Project
PE-11011 Completed $23,718,769 $23,718,769
Fire Station 4
Replacement PE-18004
Schematic design has been completed and an
Architectural Review Board (ARB)study session and
community meeting were held in February and April
2023, respectively. Submitted for formal ARB
session in June 2023.
$10,167,779 $600,046
Byxbee Park
Completion PE-18006 On hold pending completion of Baylands
Comprehensive Conservation Plan $3,699,189 $368,192
Downtown
Automated Parking
Guidance Systems
PL-15002
Council approved a design build contract in May
2023. Design for the four garages will start in
summer 2023 and construction is expected to be
completed in fall 2024.
$5,213,618 $340,028
* Expenses as of August 2, 2023
The last phases of the Charleston/Arastradero Corridor project and the Public Safety Building
project are expected to be completed fall 2023. Current Infrastructure Plan project schedules
can be found at https://www.infrastructure.cityofpaloalto.org/
Key considerations for the information presented in the project update tables include:
•Project status information is current as of June 2023.
•The individual project tables align with the Capital Improvement Fund categories in the
Fiscal Year 2023-2027 capital budget: Buildings and Facilities, Parks and Open Space,
Streets and Sidewalks, and Traffic and Transportation.
•Enterprise Fund projects follow the order of their respective Fund in the capital budget.
•Department Technology Upgrades and Improvements projects and Cubberley Property
Infrastructure Fund projects are included in the Buildings and Facilities table.
•Additional project information is available in the Fiscal Year 2023-2027 capital budget.
•Each project table is divided into a section for one-time projects and a section for
recurring projects that have ongoing annual funding.
•Budgetary figures include staff oversight costs for projects to which staff costs have
been allocated.
•The table of completed projects, provides a summary of all CIP projects completed since
the Biannual CIP updates to council began in 2016. The data is sorted from most recent
to oldest.
•The Biannual CIP update tables utilize seasons in the following format: Winter: January-
March; Spring: April – June; Summer: July – September; Fall: October – December.
Completed Projects
Projects that were completed in the second half of Fiscal Year 2023, since the last update in
December 2022, from January 2023 to June 2023 include the following:
Capital Improvement Fund (general fund)
•Extrication Tool Replacement (FD-22000)
•Water, Gas, Wastewater Office Remodel (PE-19001)
Airport Fund
•Airport Apron Reconstruction (AP-16000)
Water Fund:
•Water Main Replacement Project 28 (WS-14001)
Wastewater Collection Fund:
•Wastewater Collection System Rehabilitation Augmentation Project 30 (WC-17001)
These completed projects do not include the significant amount of annual work completed
under ongoing recurring projects, such as streets and sidewalks repairs, parking lot
maintenance, roofing replacements, and regular maintenance of Utilities assets.
Below are some photos of completed projects:
Water, Gas, Wastewater Office Remodel (PE-19001)
Airport Apron Reconstruction (AP-16000)
One-Time Projects Under Construction
Projects that are currently underway include the following:
Capital Improvement Fund (general fund):
•Boulware Park Improvements (PE-17005)
•Cameron Park Improvements (PG-14002)
•Charleston-Arastradero Corridor Project (PE-13011)
•Churchill Avenue/Alma Street Railroad Crossing Safety Improvements (PL-20000)
•City Facilities Assessment and Record Plan Management System (PE-20002)
•Civic Center Fire Life Safety Upgrades (PE-18016)
•Civic Center Waterproofing Study and Repairs (PE-15020)
•JMZ Renovation (AC-18001)
•New Public Safety Building (PE-15001)
Airport Fund
•Airport Layout Plan (AP-21000)
Electric Fund
•Inter Substation Line Protection Relay (EL-17005)
•Foothills Rebuild Fire Mitigation (EL-21001)
•Smart Grid Technology Installation (EL-11014)
•Substation Physical Security (EL-16003)
Gas Fund
•Gas Main Replacement Project 24 (GS-14003)
Stormwater Management Fund
•Trash Capture Device Installation (SD-22002)
Wastewater Collection Fund
•Wastewater Collection System Rehabilitation Augmentation Project 31 (WC-19001)
Wastewater Treatment Fund
•Plant Master Plan (WQ-10001)
•Primary Sedimentation Tank Rehabilitation (WQ-14003)
•Secondary Treatment Upgrades (WQ-19001)
Water Fund
•Water Regulation Station Improvements (WS-07000) ·
•Water Tank Seismic System Upgrades (WS-09000
As described above for completed projects, the list of projects under construction does not
include work currently being conducted under recurring CIP projects.
Below are some photos of projects under construction:
New Public Safety Building (PE-15001)
JMZ Renovation (AC-18001)
Public Safety Building Update
The Public Safety Building project made significant progress in the second half of Fiscal Year
2023. Exterior brick, tile, and plaster are being installed on the building. The roofing was
completed. The Tier 4 emergency generator has been installed and utility tie-ins are in progress.
Sitework has begun on Park Boulevard. Interior build out and mechanical, electrical, and
plumbing systems are still in progress. The radio antenna contract was awarded in March 2023.
Purchase orders for communication systems, furniture, fixtures and equipment were approved
in June 2023. As of June 2023, construction is 87% complete and 72% of the project’s
construction contingency has been used. Staff continues to coordinate with the City Auditor,
Baker Tilly, on the Public Safety Building Construction Audit by providing project documents on
a monthly basis. Additionally, a cross-departmental staff team is meeting monthly to review
and coordinate construction of the Public Safety Building and other projects in the California
Avenue area, with a goal of communicating and mitigating the impacts.
Boulware Park Improvements Update
The Boulware Park Improvements project is of particular community interest as it will both
improve the existing park and incorporate the Birch Street property acquired by the City in
Fiscal Year 2019 into the park. A construction contract was awarded in June 2023 with
construction beginning in August 2023.
Capital Improvements of Note Implemented by Other Agencies
El Camino Real:
El Camino Real (State Highway 82) is maintained by Caltrans. Pavement Condition Index scores
for El Camino Real are significantly lower than the average for Palo Alto streets. Staff has been
communicating with Caltrans about the upcoming plans to repave El Camino Real from the
Mountain View to Menlo Park borders. Currently, this work is planned to start in late fall 2023.
Caltrain Electrification:
In June, Caltrain began testing of the new electric trains for the first time in the railroad’s nearly
160-year old history. During the month of August, trains will be tested between San Jose to
Mountain View and testing in the Palo Alto area will start as soon as September 2023.
Construction and testing of the Paralleling Station near Page Mill Road is scheduled to be
complete in October 2023. Residents are encouraged to sign-up for weekly updates at
www.caltrain.com/getinvolved to receive the latest information on remaining construction and
testing activities. Caltrain Electrification is scheduled to be complete in fall 2024.
FISCAL/RESOURCE IMPACT
Funding for the projects discussed in this report was appropriated in the Fiscal Year 2023
Adopted Capital Budget and reviewed for the 2023-2027 Five-Year CIP.
STAKEHOLDER ENGAGEMENT
This report was coordinated with internal City staff in the Administrative Services, Community
Services, Office of Transportation, Public Works, and Utilities Departments. Stakeholder
engagement is conducted separately for each project.
ENVIRONMENTAL REVIEW
This report is exempt from the California Environmental Quality Act (CEQA) as it is an
informational report to Council. CEQA compliance is reviewed separately for each capital
project.
ATTACHMENTS
Attachment A: CIP Project Status Updates and Completed Projects List
APPROVED BY:
Brad Eggleston, Director Public Works/City Engineer
ATTACHMENT A JUNE 2023
Semiannual Update on the Status of Capital Improvement Program Projects
Capital Improvement Fund CIP Projects
Buildings and Facilities Projects
Parks and Open Space Projects
Streets and Sidewalks Projects
Traffic and Transportation Projects
Enterprise Fund CIP Projects
Airport Projects
Electric Projects
Fiber Optics Projects
Gas Projects
Stormwater Management Projects
Wastewater Collection Projects
Wastewater Treatment Projects
Water Projects
List of Completed Projects
Buildings and Facilities Projects Status as of June 2023
One‐Time Projects
Animal Shelter
Renovation
(PE‐19002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$2,920,943 $4,041,156 Public Works Design TBD
Project Status: This project installs interim facility improvements to the Animal Shelter that accompany the
agreement for operation of the shelter by Pets In Need approved by City Council in November 2018. The medical
area upgrades and the modular office building are complete. The new kennel addition has been submitted for
building permit. Project was placed on hold following receipt of Pets In Need's letter providing one‐year
notification of termination of the agreement between Pets In Need and the City. Public Works and Community
Service Department staff are reviewing the project while negotiations continue on a new agreement. Project
completion is undetermined because the project definition is dependent on the approval of a new agreement between the
City and Pets In Need.
City Facilities
Assessment and
Record Plan
Management
System
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$177,071 $344,687 Public Works Construction Fall 2023
Project Status: The Kitchell Report in 2008 summarized the last City‐wide facility condition assessment. A new
facility condition assessment is warranted per the City’s APWA reaccreditation requirements. All City facilities will
be assessed to bring current the “catch‐up” and “keep up” costs. In addition, an electrification assessment will be
included to help the City reach its sustainability goals for 2030. Council awarded the contract in April 2022. All City
facilities have been assessed for the Condition and Electrification assessments. The data is currently being
evaluated in the new Capital Predictor software to generate reports detailing the current “catch‐up” and “keep
up” costs, while staff continues to evaluate the draft reports. A Request for Proposals (RFP) is being drafted for
the Electronic Records Management System to compile all sources of building documents into a singular
repository. The RFP is expected to be released in fall 2023.
(PE‐20002)
City Hall Space
Planning
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$25,099 $667,600 Public Works Design Fall 2024
Buildings and Facilities Projects – Page 1 of 8
Buildings and Facilities Projects Status as of June 2023
(PE‐19000)Project Status: This project involves space planning to determine future workgroup space needs and programming
for the City Hall office building focused primarily on the areas that will be vacated once the new Public Safety
Building is complete and occupied. The project will include preliminary design of the space following the initial
feasibility phase. A Request for Proposals (RFP) is being drafted and is expected to be released in fall 2023.
Civic Center Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Electrical Upgrade
& EV Charger
Installation
$515,748 $1,347,615 Public Works Design Spring 2025
Project Status: This project installed EV chargers in existing downtown garages and will replace the aging Civic
Center electrical switchgear and motor control centers. EV charger construction at the Civic Center, Bryant Street
garage and Webster Street garage was completed in December 2021. A contract was awarded in June 2021 for
the design of the Civic Center switchgear replacement and is currently at the 90 percent design stage. Lead times
on switch gear are now taking 12 months, so the project completion date has been extended. The structural
analysis design of the transformer area and its permit set will be completed in July 2023.
(PE‐17010)
Civic Center Fire
Life Safety
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$423,363 $680,837 Public Works Construction Fall 2023
Upgrades
(PE‐18016)
Project Status: This project will assess, update, and replace the Civic Center fire alarm system. The fire life safety
system is approaching the end of its useful life. The fire alarm panel and associated equipment need an upgrade
to meet current code requirements. The award of a design‐build contract was approved by Council in June 2021.
Construction started in December 2022 and is expected to be complete by September 2023.
Civic Center Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Waterproofing
Study and Repairs
(PE‐15020)
$652,299 $746,148 Public Works Construction Summer 2025
Project Status: This project includes a condition assessment of the Civic Center plaza deck structural system. In
2016, RDH Building Science, Inc. determined that the expansion joint on the plaza could be repaired and that
replacing the waterproof coatings on the inside of the plaza perimeter planter boxes was needed. Repair of the
Buildings and Facilities Projects – Page 2 of 8
Buildings and Facilities Projects Status as of June 2023
waterproofing joint in front of City Hall was completed in winter 2023. Staff will start procurement for a design
contract in spring 2024 focused on the repair on the perimeter planter boxes.
Extrication Tool
Replacement
(FD‐22000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$145,674 $298,200 Fire Department Completed Winter 2023
Project Status: This project provided funding for the replacement of all extrication tools for the Fire Department.
Extrication tools, also known as "Jaws of Life", are used to rescue victims of car accidents and other emergencies
where the victims are trapped in confined spaces. Equipment was purchased in winter 2023 and the project is
complete.
Fire Station 4
Replacement
(PE‐18004)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$600,046 $10,167,779 Public Works Design Fall 2025
Project Status: This project provides funding to replace Fire Station #4 at the corner of Middlefield Road and East
Meadow Drive. A consultant contract for design was approved by Council in spring 2022. The City hosted a
community meeting in April 6, 2023, and the consultant proceeded with design development and submitted the
ARB package for formal review in June 2023. The new Fire Station design will obtain a minimum of LEED Silver
certification.
JMZ Renovation Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
(AC‐18001)$3,618,438 $4,862,975 Community Services Construction Spring 2024
Project Status: This project provides for the temporary relocation of the Junior Museum and Zoo and the
construction of a new facility and exhibits. The opening of a major permanent exhibit, partly funded in this project,
was purposely delayed until two years after the rebuild museum opened to boost attendance. The California
Dinosaur Garden, the exhibit is partially funded by a reimbursable federal grant. Funds associated with the grant
are expended against the project until reimbursements are made. All work is expected to be completed in FY
2024.
Buildings and Facilities Projects – Page 3 of 8
Buildings and Facilities Projects Status as of June 2023
Library Automated Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Material Handling $159,829 $1,053,917 Library Design Spring 2024
LB‐21000 Project Status: This project is to provide the design and construction of three new Automated Material Handling
(AMH) Systems for the College Terrace, Children’s, and Downtown Libraries. Due to space constraints and limited
functionality, only the Children’s Library installation will be proceeding. AMH systems efficiently sort returned
library materials based on the Radio Frequency Identification Devices (RFID) on the materials. Project design is
complete and construction is waiting on permit issuance.
Municipal Service
Center Lighting,
Mechanical, and
Electrical
Improvements
(PF‐16006)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$1,075,762 $8,099,991 Public Works Design Fall 2024
Project Status: This project replaces original mechanical, electrical, and lighting systems installed in 1966. It also
includes design and construction for office renovations for the Zero Waste group. Design is in progress with the
contract that was awarded in June 2022. The design is 100% complete and documents for permit submission will
be ready in July 2023.
New Downtown
Parking Garage
(PE‐15007)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$1,440,311 $7,188,899 Public Works Design Spring 2024
Project Status: This project was intended to provide a new parking structure in the University Avenue
commercial area at existing Parking Lot D at the corner of Hamilton Avenue and Waverley Street. As part of the
FY 2021 budget strategy, all Capital Improvement Fund funding has been removed and only the downtown
parking in‐lieu fee funding remains for this project. In December 2021, Council directed staff to look at the
feasibility of partnering with a private entity to develop new parking using downtown in‐lieu parking fees in
conjunction with housing or other uses, including the use of City surface lots or privately held parcels. A Request
for Information was issued in December 2022 and staff reviewed proposals and held interviews in May 2023.
Staff is currently researching the City owned surface parking lots to determine their developability based on the
RFI responses. A public discussion with the Council is anticipated later this year.
Buildings and Facilities Projects – Page 4 of 8
Buildings and Facilities Projects Status as of June 2023
New Public Safety
Building
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$98,124,093 $ 118,037,804 Public Works Construction Fall 2023
(PE‐15001)Project Status: This project will provide a new, modern Public Safety Building (PSB) that will meet essential
services standards and the current and future needs of the public safety departments. The PSB and new garage in
the California Avenue business district are now an integrated project and both are part of the 2014 Council
Infrastructure Plan. Construction on the PSB started in March 2021 and will continue through fall 2023. Exterior
brick, tile, and plaster are being installed on the building. The roofing was completed. The Tier 4 emergency
generator has been installed. Utility tie‐ins are in progress. Permanent power is targeted for the end of July 2023.
Sitework has begun on Park Boulevard. Interior build out and mechanical, electrical, and plumbing systems are still
in progress. The radio antenna contract was awarded in March 2023. Contracts for communication systems,
furniture, fixtures, and equipment were awarded in June 2023.
Performing Arts
Venues Seat
Replacement
(AC‐18000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$391,201 $1,170,599 Community Services Design Summer 2024
Project Status: This project will replace all the seats in the Community and Children’s Theatres. Staff hired a
consultant to design the seat replacements and ADA upgrades for the Children’s Theater’s portion of the project.
Additional funding was added for FY 2023 to address the Community Theater portion. The Children’s Theater
seats replacement was completed in November 2022. A contract for the design of the Community Theater was
issued in June 2023. Construction is scheduled to take place during summer 2024.
Roth Building
Rehabilitation
Phase 1
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$3,008 $11,000,000 Public Works Design Fall 2024
Project Status: This project provides funding for Phase 1 of the rehabilitation and build‐out of the Roth Building
facility. Phase I will make the building suitable for occupancy, also known as a “warm shell.” Phase II of the
rehabilitation includes the interior build‐out of the museum and exhibits, readying the facility to welcome visitors,
(PF‐23001)
Buildings and Facilities Projects – Page 5 of 8
Buildings and Facilities Projects Status as of June 2023
and will be funded by the Palo Alto History Museum (PAHM). A Tenant Work Letter was approved by Council in
April 2023 and construction is anticipated to start in summer 2023.
Water, Gas,Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Wastewater Office $1,792,342
Remodel
$2,125,555 Public Works Completed Spring 2023
Project Status: This project incorporated renovations to the Utilities Water Gas Wastewater (WGW) office space
at the Municipal Service Center (MSC). The current space no longer met the operational needs of the department.
This project reconfigured the space in a more efficient design for department operations and to replace aging
furniture and finishes. The new work area includes a small reception area, a renovated kitchen and printer area,
additional offices and cubicles, upgrades to the HVAC system, lighting improvements and fire life safety systems
upgrade. Construction was completed in April 2023.
(PE‐19001)
Recurring Projects
Americans With
Disabilities Act
Compliance
Prior Year Actuals Current Year Budget
$507 $1,666,100
Project Status: This project provides accessibility upgrades to City facilities and equipment. It includes continued
funding for improvements such as path of travel, restrooms, drinking fountains, and counters. An updated ADA
Transition Plan was adopted by Council in June 2021. Staff is waiting to solicit for new software that will allow staff
to identify and log new barriers, track grievances from the public, and update the ADA Transition Plan Report.
Implementing Department Project Phase Project Completion
Public Works N/A Recurring
(PF‐93009)
Building Systems
Improvements
Prior Year Actuals Current Year Budget
$722,435 $1,165,800
Implementing Department Project Phase Project Completion
Public Works N/A Recurring
Buildings and Facilities Projects – Page 6 of 8
Buildings and Facilities Projects Status as of June 2023
(PF‐01003)Project Status: This project provides electrical, mechanical, plumbing, structural, and security upgrades for City
facilities. The re‐plastering of the Rinconada Lap and Children’s Pools was completed in May 2023.
City Facility
Parking Lot
Maintenance
(PE‐09003)
Prior Year Actuals Current Year Budget
$28,800 $247,400
Project Status: This project maintains parking lots and walkways at City facilities. No work was planned for FY
Implementing Department Project Phase Project Completion
Public Works N/A Recurring
2023.
Cubberley Repairs Prior Years Actuals Current Year Budget Implementing Department Project Phase Project Completion
Public Works N/A Recurring(CB‐17001)$6,870 $1,082,000
Project Status: This project is for general maintenance needs of the Cubberley campus. The project to remediate
the asbestos and mold in the crawl space of Gyms A & B is in the bidding process. Specifications for the remediation
of lead‐based paint on the ceilings and lower walls of Gyms A & B are being developed.
Cubberley Roof
Replacements
(CB‐16002)
Prior Year Actuals Current Year Budget
$539,061 $2,102,600
Project Status: This project replaces existing roofs at Cubberley Community Center. The roof replacement for Wing
Implementing Department Project Phase Project Completion
Public Works N/A Recurring
H was completed in September 2022. No new roofing projects are currently in process.
Electric Charger
Infrastructure
Installation
Prior Year Actuals Current Year Budget
$0 $310,900
Project Status: This project designs and installs electric vehicle chargers at various City facilities. The primary use
Implementing Department Project Phase Project Completion
Public Works N/A Recurring
(PF‐23000)of the electric vehicle chargers will be for City fleet vehicles.
Facility Interior Prior Year Actuals Current Year Budget
$4,422 $504,500
Implementing Department Project Phase Project Completion
Public Works N/A Recurring
Buildings and Facilities Projects – Page 7 of 8
Buildings and Facilities Projects Status as of June 2023
Finishes
Replacement
(PF‐02022)
Project Status: This project improves the interior finishes of City facilities, including flooring, walls, cabinets, paint,
lighting, ceiling tiles, soundproofing, and fixed office furniture, doors, windows, and associated fire/life safety,
mechanical, electrical and plumbing code compliance requirements. Design of modifications to the Revenue
Collections office area on Level G has restarted and is anticipated to be in construction in spring 2024.
Police Video Prior Years Actuals Current Year Budget Implementing Department Project Phase Project Completion
Recording Systems $106,395 $133,200 Police Department N/A Recurring
Replacement
(PD‐20000)
Project Status: This project maintains the Palo Alto Police Department video recording systems used to record
events in the field with up to five in‐car cameras as well as body‐worn cameras (BWC). In‐car units were added to
new vehicles as they came into service in FY 2023. An RFP will be issued in FY 2024 for a solution that has mobile
video for vehicles, body‐worn cameras, and interview room systems. The program will seek to include all detention
facilities in the Public Safety Building which is expected to come online in early 2024.
Roofing
Replacement
(PF‐00006)
Prior Year Actuals Current Year Budget
$242,911 $1,423,000
Project Status: This project replaces existing roofs at City facilities that have outlived their useful lifespans. The
Animal Shelter roof recoating has been delayed due to roof modifications required for the proposed kennel
remodel. Staff is working on the design for the Peers Park Field House roof replacement. The project to reroof the
Lucie Stern Community Center is in the bidding stage and is projected to start construction September 2023.
Implementing Department Project Phase Project Completion
Public Works N/A Recurring
University Avenue Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
Public Works N/A RecurringParking$31,299 $111,000
Improvements
(PF‐14003)
Project Status: This project maintains parking lots and parking structures within the University Avenue Downtown
Business Parking District. No work was planned for FY 2023.
Buildings and Facilities Projects – Page 8 of 8
Parks and Open Space Projects Status as of June 2023
One‐Time Projects
Boulware Park
Improvements
(PE‐17005)
Prior Years Actuals Total Project Budget Implementing Department
$628,200 $6,261,627 Public Works
Project Phase Project Completion
Construction Fall 2024
Project Status: This park renovation project was initially planned in FY 2018 but was postponed due to project priorities
and potential purchase of the adjacent AT&T lot located at 3350 Birch Street. In fall 2019, the lot was purchased by
the City. In response to the purchase, the City utilized the funding for the initial renovation project for preliminary
design and outreach for both the existing park and the newly purchased park land. A Park Improvement Ordinance for
the improvements was adopted by the City Council in October 2021. A construction contract was awarded in June
2023 and the project construction is anticipated to begin in summer 2023.
Byxbee Park
Completion
(PE‐18006)
Prior Years Actuals Total Project Budget Implementing Department
$368,192 $3,699,189 Public Works
Project Status: This project allows for the remaining improvements to Byxbee Park that follow the completion of the
landfill capping work. The Baylands Comprehensive Conservation Plan (BCCP), which is currently undergoing CEQA
analysis, will include recommendations on the scope of the Byxbee Park project. The BCCP and the conceptual plan for
Byxbee Park need additional outreach and review. The project has been moved to FY 2025 due to staffing constraints.
Project Phase Project Completion
Pre‐Design Spring 2026
Cameron Park
Improvements
(PG‐14002)
Prior Years Actuals Total Project Budget Implementing Department
$156,305 $236,418 Community Services
Project Phase Project Completion
Construction Spring 2024
Project Status: This project upgrades and renovates safety and accessibility features at Cameron Park with a primary
focus on the park playground. A park improvement ordinance was approved by Council in February 2021. Bids were
opened in June 2023. The construction contract is to be awarded by Council in September 2023.
Cubberley Field Prior Years Actuals Total Project Budget Implementing Department
Restroom $306,001 $700,765 Public Works
Project Phase Project Completion
Design Summer 2024
Parks and Open Space Projects – Page 1 of 7
Parks and Open Space Projects Status as of June 2023
(CB‐17002)Project Status: This project will install a new restroom in the sports field area of the Cubberley Community Center.
Design for the project started in fall 2018 along with public outreach. Staff assessed the feasibility of on‐site utilities
connection and reviewed design and specifications of a prefabricated restroom building to incorporate in the final
design for ARB review. Staff conducted outreach meetings and coordination for the potential location of the proposed
restroom. In June 2023, Council approved a purchase order with the Public Restroom Company for a four‐stall
prefabricated restroom building. Staff hired a consultant to design a lift station to pump sanitary sewage and is
completing the site design work. The project design will continue through fall 2023 and restroom installation is
anticipated in summer 2024.
Foothills Nature Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Design Fall 2024Preserve$0 $233,200 Public Works
Boronda Lake
Dock
Project Status: This project replaces an aged and deteriorating Boronda Lake Dock located in the Foothills Nature
Preserve. Design and construction are anticipated to occur in spring 2024.
Replacement
(OS‐18000)
Foothills Nature Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Pre‐design Spring 2024Preserve Dam
Seepage
$11,220 $33,300 Public Works
Project Status: This project will study a location of historic seepage from the Foothills Nature Preserve Dam at the
sharp bend in the road on the face of the dam. The seepage is very minor, but it appears to be slowly worsening. The
source of the seepage is suspected to be the trench backfill around the pipe that returns shallow groundwater to
Boronda Lake. This project will locate and investigate the pipe and trench backfill material. Staff is monitoring and
investigating the seepage per the Department of Water Resources inspections and recommendations. Staff completed
camera inspections of the underdrain pipes to identify potential obstructions and leakage issues. Depending on the
ongoing investigation, an engineered solution may be required.
Investigation
and Repairs
(PE‐20000)
Parks and Open Space Projects – Page 2 of 7
Parks and Open Space Projects Status as of June 2023
Foothills Nature Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Preserve $65,648 $3,287,700 Public Works Design Summer 2026
Improvements
(PE‐21000)
Project Status: This project provides funding to repair the bridge to Sunfish Island; design and permitting costs to
replace the footbridge in Los Trancos Valley; to replace the grade control structures along Buckeye Creek, and to
provide new split rail fencing to protect sensitive areas, new pedestrian pathways to keep park visitors safe while
walking along the park road, and improvements to some of the existing parking areas to make them safer and more
efficient. Staff completed surveying in spring 2023 and is developing concept plans to complete the minor Architectural
Review Board process.
Golf Course Net Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Design Summer 2024and Artificial
Turf
$0 $854,900 Community Services
Project Status: This project provides funding for the removal and replacement of golf course driving range netting and
synthetic turf. This project is being delayed as additional ball retention needs are being assessed throughout the golf
course and development of a potential partnership with the First Tee of Silicon Valley for driving range and practice
facility improvements is underway.
Replacement
(PG‐18000)
Ramos Park
Improvements
(PG‐14000)
Prior Years Actuals Total Project Budget Implementing Department
$251,304 $527,769 Community Services
Project Status: This project includes safety and accessibility improvements at Ramos Park. The work includes replacing
the existing park playground, benches, drinking fountains, and resurfacing the basketball court playing surface. This
project was previously bid but did not move forward at that time. The Ramos Park project will now be bundled with
Robles Park Improvements and is anticipated to receive bids in fall 2023.
Project Phase Project Completion
Design Summer 2024
Parks and Open Space Projects – Page 3 of 7
Parks and Open Space Projects Status as of June 2023
Rinconada Park Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Improvements $4,941,393 $10,763,087 Public Works Design Spring 2024
(PE‐08001)Project Status: This project provides upgrades to safety, site amenities, playground facilities, a new restroom, irrigation,
drainage, and ADA accessibility improvements at Rinconada Park. These improvements were identified in the
Rinconada Long Range Plan (LRP). Phase 1 park improvements to the western half of the park were completed in spring
2022. A new restroom that was removed from the Phase 1 park improvements in FY 2022 is currently in design. In April
2023, Council approved a purchase order with the Public Restroom Company for a two‐stall prefabricated restroom
building. The restroom installation is anticipated in FY 2024. According to the LRP, future improvement phases will
include improvements to the eastern half of the park by FY 2028 including pathway improvements ADA upgrades,
planting, irrigation, lighting, and site furnishings. The new family changing room/restroom facility has been removed
from this park improvement project and a separate CIP project (PE‐24003 Rinconada Pool Family Changing Room) has
been created.
Robles Park
Improvements
(PE‐18015)
Prior Years Actuals Total Project Budget Implementing Department
$37,973 $749,500 Public Works
Project Status: This project will replace play equipment and resurface two children’s playground areas; repair a
basketball court and adjacent concrete wall; and replace perimeter fencing, pathways and other site amenities.
Irrigation renovations and turf restoration are also included in the project. The project design is anticipated to be
completed in summer 2023 .
Project Phase Project Completion
Design Summer 2024
Recurring Projects
Art in Public
Spaces
Prior Year Actuals Current Year Budget Implementing Department Project Phase
$246,702 $2,004,800 Community Services N/A
Project Completion
Recurring
(AC‐86017)Project Status: This project provides the ongoing temporary and permanent artworks throughout the City. The FY
2023 budget funded a second round of temporary murals at the Public Safety Building construction site, the
Parks and Open Space Projects – Page 4 of 7
Parks and Open Space Projects Status as of June 2023
installation of artworks along the Charleston‐Arastradero corridor, ten new ArtLift microgrant projects, artist
designed barricade covers and banners in commercial corridors, three new painted murals on California Avenue,
and temporary artwork in Midtown. Projects in process include the ongoing King Artist‐in‐Residence including
temporary artwork for King Plaza, design development for artwork at Boulware Park, permanent artworks at the
Public Safety Building, design development for permanent artwork at Fire Station 4, Code: ART festival 2023, and
implementation of the California Avenue Public Art Plan.
Athletic Courts
Resurfacing
(PG‐06001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase
$88,701 $314,500 Community Services N/A
Project Status: This project repairs and resurfaces athletic courts in various Palo Alto parks. The repair of Cubberley
Project Completion
Recurring
Community Center tennis court perimeter fence was completed in February 2023.
Benches, Signage, Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
Walkways,
Perimeter
Landscaping
(PG‐06003)
$91,104 $194,300 Community Services N/A Recurring
Project Status: This project restores and replaces existing benches, signage, fencing, walkways, and landscaping at
various City facilities. In winter 2023, various chain‐link fence repairs were completed at Greer Park and the Hale
well site due to winter storm damage. In spring 2023, the Lytton Plaza fountain improvement project was rebid. The
construction start date is anticipated for summer 2023.
Dog Park Prior Year Actuals Current Year Budget Implementing Department Project Phase
$12,312 $161,000 Community Services N/A
Project Completion
RecurringInstallation and
Renovation
(PG‐18001)
Project Status: This project enables the construction of dog parks at various City parks and facilities that currently
do not have dog parks, as well as renovating existing dog parks. A new dog park will be added at Boulware Park
during the Boulware Park Improvement Project, scheduled to start construction in summer 2023. Council approved
a Park Improvement Ordinance in September 2022 for expansion of the Mitchell Park Dog Park. The solicitation of
construction bids is anticipated in summer 2023.
Parks and Open Space Projects – Page 5 of 7
Parks and Open Space Projects Status as of June 2023
Off‐Road Pathway Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
Resurfacing and
Repair
(OS‐09001)
$2,742 $168,000 Public Works N/A Recurring
Project Status: This project resurfaces failing and broken pathways within the City. Pathways are chosen based on
inspections and resident requests. In January 2023, a consultant was hired to assist the City in developing a
conceptual repair design and to meet with the relevant regulatory agencies to determine a permitting approach that
will allow for repairs to the existing Baylands Boardwalk. The Baylands Boardwalk, one of the most popular trails in
the Baylands Nature Preserve, has experienced damage to some of the wood pilings caused by ship worms.
Open Space Lakes Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
and Pond $35,931 $50,000 Community Services N/A Recurring
Maintenance
(OS‐00002)
Project Status: This project rehabilitates lakes and ponds in open space nature preserves to protect wildlife habitat
and recreational safety and to meet State Division of Safety of Dams requirements. Year two of a three‐year
maintenance contract is in place for removal of aquatic vegetation in Boronda Lake. The annual vegetation removal
from the lake is scheduled for summer 2023.
Open Space Trails Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
and Amenities $181,792 $207,300 Community Services N/A Recurring
(OS‐00001)Project Status: This project restores unpaved trails, fences, picnic areas, and campgrounds at Foothills, Baylands,
and Pearson‐Arastradero Nature Preserves. Work performed in winter 2023 included ditch, culvert, and trail repairs
due to heavy storms. Spring 2023 work included grooming trail tread and trailside vegetation of the 25 miles of
existing trails at Foothills Nature Preserve and Pearson‐Arastradero Preserve, gravel repair after winter storms
throughout Arastradero, Costanoan bridge cleanout, Costanoan tree removal and tread repair, Vista View trail
restoration, road regrading, and installing three culverts at Juan‐Bautista de Anza trail road from Ohlone trail to
Arastradero lake.
Parks and Open Space Projects – Page 6 of 7
Parks and Open Space Projects Status as of June 2023
Parks and Open
Space Emergency
Repairs
Prior Year Actuals Current Year Budget Implementing Department Project Phase
$307,475 $305,400 Community Services N/A
Project Completion
Recurring
Project Status: This project replaces or repairs playgrounds, play yard surfaces, wooden structures, park amenities,
and play equipment in the event of storms, fire, vandalism, or structural failure. In December 2022 and early 2023,
the artificial turf infill at the Mayfield Soccer Complex was replaced due to degradation of existing infill material. In
May 2023, the Peers Park tennis court perimeter fence and the Palo Alto Lawn Bowling Green perimeter fence were
repaired due to winter storm damage.
(PG‐09002)
Park Restroom
Installation
Prior Years Actuals Current Year Budget Implementing Department Project Phase
$63,447 $363,800 Community Services N/A
Project Completion
Recurring
(PG‐19000)Project Status: This project installs new restrooms at City parks that currently do not have restroom facilities. The
restrooms may be prefabricated. City Council approved a Park Improvement Ordinance for Ramos Park. In April
2023, Council approved a purchase order with the Public Restroom Company for a two‐stall prefabricated restroom
building. The restroom is anticipated to be installed in FY 2024.
Parks and Open Space Projects – Page 7 of 7
Streets and Sidewalks Projects Status as of June 2023
One‐Time Projects
California Avenue Prior Years Actuals
District Gateway $25,848
Total Project Budget
$150,488
Implementing Department Project Phase Project Completion
Public Works Design Summer 2024
Signs
(PE‐17004)
Project Status: This project includes the design and replacement of two existing gateway signs for the California
Avenue business district. Initial public outreach was completed in winter 2021. The California Avenue District
Gateway Signs project is on hold pending the outcome of project PL‐23000, California Avenue Streetscape Update.
Newell Road
San
Prior Years Actuals
$2,625,977
Total Project Budget
$16,627,643
Implementing Department Project Phase Project Completion
Public Works Design Spring 2025
Francisquito
Creek Bridge
Replacement
(PE‐12011)
Project Status: This project removes and replaces the Newell Road bridge over San Francisquito Creek with a clear
span to allow the channel to convey up to the natural capacity of the San Francisquito Creek, approximately 7,500
cubic feet per second, and to improve safety for vehicular, bicycle, and pedestrian traffic. The project is being closely
coordinated with the City of East Palo Alto, Valley Water, and San Francisquito Creek Joint Powers Authority (SFCJPA).
The 100% design set was completed in February 2023. Specifications and construction cost estimate were submitted
to the City in March 2023. With the revised cost estimate on hand, staff submitted a request to Caltrans for additional
construction funding. The request also includes additional funding for right‐of‐way support and engineering design.
The right‐of‐way appraisal and acquisition work started in January 2023. Staff and consultants are working with the
individual property owners to secure permanent and temporary easements by the end of December 2023. Staff is
working with SFCJPA staff and their consultant on securing regulatory permits for the project by the end of the year.
Right‐of‐way acquisition and permitting is anticipated to be completed by the end of 2023, with bidding of the project
in early 2024 and construction to start in spring 2024.
Street Lights
Condition
Prior Years Actuals
$8,799
Total Project Budget
$253,098
Implementing Department Project Phase Project Completion
Public Works Design Fall 2024
Assessment
(PE‐13014)
Project Status: This project will assess the condition of the City’s streetlight system. The assessment will include an
inventory of the entire lighting system, including age and condition of conduit, wiring, street light poles, foundations,
Streets and Sidewalks Projects – Page 1 of 4
Streets and Sidewalks Projects Status as of June 2023
luminaires, and lighting coverage. The project will also determine the inspection, maintenance, repair, and
rehabilitation necessary to prolong the life of the City’s streetlight system. This project has been moved to FY 2024
due to staffing constraints.
Recurring Projects
City Bridge
Improvements
(PE‐20001)
Prior Year Actuals Current Year Budget
$103,692 $503,000
Implementing Department Project Phase Project Completion
Public Works N/A Recurring
Project Status: This project includes bridge inspections, maintenance, repair, and an improvement program over the
next five years. This program will include on‐going inspections to report physical changes to the structures,
recommendations for work to be done, and additional information to meet functional and structural standards in
accordance with industry standards. Staff hired an on‐call structural engineering firm to assist with the bridge
inspection and repair program. Staff completed inspections of twenty‐five bridge and culvert structures in spring
2022, of which six bridges have been identified for repairs. Staff anticipates going out to bid for repair work in summer
2023 and beginning construction in fall 2023.
Curb and Gutter
Repairs
Prior Year Actuals Current Year Budget
$123,607 $122,600
Implementing Department
Public Works
Project Phase Project Completion
N/A Recurring
(PO‐12001)Project Status: This project repairs curbs and gutters uplifted by tree roots. Funding for FY 2023 will be carried over
into FY 2024 for a larger curb and gutter repairs project. The project will focus on Downtown North and University
South neighborhoods (Palo Alto Avenue to Embarcadero Road and Alma Street to Middlefield Road).
San Francisquito
Creek Joint
Powers
Prior Year Actuals Current Year Budget
$96,686 $113,900
Project Status: This project provides funding for studies and completion of the design for the San Francisquito Creek
Implementing Department
Public Works
Project Phase Project Completion
N/A Recurring
Joint Powers Authority (JPA) upstream project including channel widening and Continuing Authority Program Section
Streets and Sidewalks Projects – Page 2 of 4
Streets and Sidewalks Projects Status as of June 2023
Authority
Ongoing Creek
Projects
205 (CAP 205) study. The project design is temporarily on hold due to the recent significant storm events and flooding
that occurred on December 31, 2022. The JPA and Valley Water are re‐evaluating the creek capacity and hydraulic
limitations of the channel to determine how to proceed with the design.
(PE‐22000)
Sidewalk Repairs Prior Year Actuals Current Year Budget Implementing Department
Public Works
Project Phase Project Completion
N/A Recurring(PO‐89003)$298,201 $1,752,900
Project Status: This project repairs and replaces broken and uplifted sidewalks. The program completed all twenty‐
three sidewalk districts in 2017, a 30‐year (1986–2017) sidewalk repair district cycle. Council approved a sidewalk
assessment contract in November 2017 to evaluate the sidewalk program and assess potential improvements to the
current district‐based program. Funding for FY 2023 will be carried over into FY 2024 for a larger sidewalk project.
The Project will focus on Downtown North and University South neighborhoods (Palo Alto Avenue to Embarcadero
Road and Alma Street to Middlefield Road).
Sign Reflectivity
Upgrade
Prior Year Actuals Current Year Budget
$1,963 $106,400
Implementing Department
Public Works
Project Phase Project Completion
N/A Recurring
(PO‐11000)Project Status: This project includes the annual inventorying, upgrading and maintaining of all traffic signs. A list of
signs not meeting the minimum requirement is derived from MUTCD approved Nighttime Visual Inspection surveys.
Due to staffing constraints, there were no signs identified for reflectivity replacement in FY 2023.
Street Lights
Improvements
(PO‐05054)
Prior Year Actuals Current Year Budget
$231,672 $388,600
Project Status: This project replaces streetlights, including poles, pole foundations, luminaires and wiring as needed
to restore or improve street lighting. In the second half of FY 2023, there were 10 knockdown locations with five
completed repairs and five in progress. Additionally, a project located in the Midtown neighborhood completed 16
pole foundation replacements. Repainting of 131 streetlight poles will be completed in July 2023.
Implementing Department
Public Works
Project Phase Project Completion
N/A Recurring
Streets and Sidewalks Projects – Page 3 of 4
Streets and Sidewalks Projects Status as of June 2023
Street
Maintenance
(PE‐86070)
Prior Year Actuals Current Year Budget
$1,720,462 $5,274,700
Implementing Department
Public Works
Project Phase Project Completion
N/A Recurring
Project Status: This project includes the annual resurfacing, micro‐seal, crack seal, and reconstruction of various city
streets. This project funds the street maintenance work that supports Council’s adopted goal of achieving a citywide
average pavement condition index (PCI) score of 85, representing very good or excellent conditions, by 2019. The
citywide PCI goal of 85 was met at the end of calendar year 2018, and the emphasis has been shifted to maintaining
the 85 score while addressing the remaining streets with PCI scores less than 60. The FY 2023 Street Preventive
Maintenance Project was postponed until FY 2024 due to high bid prices. The FY 2023 Street Resurfacing Project is
under construction and expected completion is summer 2023. The FY 2023 Street Resurfacing Project will repair
7,784 square feet of sidewalk, 5,310 square feet of driveway, and 1,925 linear feet of curb and gutter, construct 33
new ADA curb ramps, and place 4,870 tons of AC overlay on the streets of Palo Alto. This will help maintain and
improve the City’s Pavement Condition Index (PCI) beyond its average of 83 and will address many streets whose PCI
scores fall below the City’s minimum goal of 60.
Thermoplastic
Lane Marking
and Striping
(PO‐11001)
Prior Year Actuals Current Year Budget
$0 $166,800
Project Status: This project maintains the thermoplastic markings on roadways. Thermoplastic lane marking and
striping is incorporated into annual Pavement Preventive Maintenance Projects. No new thermoplastic markings and
striping were installed during FY 2023.
Implementing Department
Public Works
Project Phase Project Completion
N/A Recurring
Streets and Sidewalks Projects – Page 4 of 4
Traffic and Transportation Projects Status as of June 2023
One‐Time Projects
California Avenue Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Streetscape
Update
(PL‐23000)
$13,882 $111,000 Office of Transportation Design Fall 2023
Project Status: The project provides funding for interim changes to the street, and for preliminary community
engagement to help inform an upcoming Request for Proposals in summer 2023 to procure a consultant for an
Alternatives Analysis study of different street configurations and design options.
Charleston Prior Years Actuals
$19,643,702
Total Project Budget Implementing Department Project Phase Project Completion
$20,788,951 Public Works Construction Fall 2023Arastradero
Corridor Project
(PE‐13011)
Project Status: This project is part of the 2014 Council Infrastructure Plan. It will reconfigure the Charleston
Arastradero Corridor to provide new landscaped median islands, bulb outs, enhanced bike lanes, traffic signal
improvements, and new street trees to complement the new lane configurations that were approved for
permanent retention. Phase 1 (Arastradero Road between Foothill Expressway to Clemo Avenue) and Phase 2
(Charleston Road from Alma Street to Middlefield Road) were completed in 2020. Phase 3 (Arastradero Road from
Los Palos Avenue to El Camino Real, Charleston Road from El Camino Real to Alma Street and from Middlefield
Road to San Antonio Road) was approved by Council in June 2021. Construction of Phase 3 is ongoing. The
contractor has made progress at the El Camino Real intersection including the signal switchover, new sidewalk,
curb and gutter, and curb ramps at three out of the four corners, and landscape planting. Construction is
anticipated to be completed by fall 2023 in coordination with Utilities’ upcoming Sanitary Sewer Replacement 31
Project.
Churchill Avenue Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$4,013,745 Office of Transportation Design Winter 2025Enhanced
Bikeway
$387,453
Project Status: This project includes planning, design and construction of a shared‐use path along the north side of
Churchill Avenue between the existing shared‐use path at Castilleja Avenue and the Stanford Perimeter Trail. It also
includes intersection improvements at Churchill Avenue and El Camino Real, which will include a new dedicated
(PL‐14000)
Traffic and Transportation Projects – Page 1 of 7
Traffic and Transportation Projects Status as of June 2023
westbound right‐turn lane. The project is anticipated to gain PAUSD approval and will go out to bid in fall 2023.
Construction is anticipated to be completed by winter 2025.
Churchill Avenue Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$5,106,881 Office of Transportation Construction Winter 2024Alma Street
Railroad Crossing
Safety
$293,596
Project Status: This project is a railroad crossing improvement project to enhance safety at the intersection of
Churchill Avenue and Alma Street. Design includes traffic signal modifications, street lighting improvements,
roadway resurfacing, sidewalk realignment and/or widening, drainage improvements, utility relocations, signage,
and striping. Staff is coordinating with Caltrain, Caltrans, and California Public Utilities Commission (CPUC). CPUC
approved General Order 88‐B for the project in November 2022 and authorized the City to move forward with
construction. Council approved the construction contract in June 2023. Construction is expected to start in July 2023
and will be completed in winter 2024.
Improvements
(PL‐20000)
Downtown
Automated
Parking
Prior Years Actuals
$340,028
Total Project Budget Implementing Department Project Phase Project Completion
$5,213,618 Office of Transportation Design Fall 2024
Project Status: This project includes design and installation of new downtown parking guidance systems, access
controls, and revenue collection equipment that will be coordinated with both the Downtown Parking Wayfinding,
PL‐15004 project and the 2016 Downtown Parking Management. Staff contracted with Dixon Resources for
additional management support in design and procurement for the system installation in the Downtown garages on
University Avenue. The Downtown Automated Parking Guidance Systems design‐build construction contract was
approved by Council in May 2023. Design for the four garages will start in summer 2023 and construction is expected
to be completed in fall 2024.
Guidance
Systems, Access
Controls &
Revenue
Collection
Equipment
(PL‐15002)
Emergency
Vehicle Traffic
Prior Years Actuals
$486,422
Total Project Budget Implementing Department Project Phase Project Completion
$682,900 Fire Department Procurement Winter 2024
Traffic and Transportation Projects – Page 2 of 7
Traffic and Transportation Projects Status as of June 2023
Signal Project Status: This project will purchase and implement an emergency vehicle preemption system pilot project.
The system will integrate with the City’s current traffic signal management system and with the City’s computer‐
aided emergency response dispatch system to provide safer and quicker response times for emergency vehicles.
This project is a pilot on 25 intersections. The traffic signal controls software was updated in spring 2020. An RFP
process for a new CAD system will be conducted in FY 2024. The RFP requirements will include the ability to connect
to the Trafficware Signal controls. This project is being sunsetted.
Preemption
System Pilot
(PL‐19000)
Parking
Management and $151,580
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$627,247 Office of Transportation Procurement Spring 2024
System
Implementation
(PL‐16002)
Project Status: This project provides funding for the design and installation of the Comprehensive Parking Permit
and Citation Management System. The all‐inclusive system is a tool staff will utilize in the management of parking
permits for eight parking permit programs and associated on and off‐street parking citations. Staff is preparing an
RFP to solicit another vendor.
Quarry Road
Improvements
and
Transit Center
Access
Prior Years Actuals
$1,282,050
Total Project Budget Implementing Department Project Phase Project Completion
$3,394,046 Office of Transportation Pre‐Design TBD
Project Status: This project includes the planning, design, and construction of bicycle, pedestrian, and transit access
improvements along Quarry Road between El Camino Real and Welch Road, including, but not limited to, upgraded
bicycle lanes and crosswalks, innovative intersection treatments for bicyclists, improved access to transit stops,
roadway improvements for transit access, and signal modification. Planning, design, and construction of bicycle
lanes and pedestrian improvements between the Palo Alto Transit Center bus depot and the intersection of Quarry
Road and El Camino Real, and between El Camino Real and Welch Road have been completed. The next phase of
the project will provide the transit access from Quarry Road to the Transit Center. The City is working with Stanford
University on evaluating the land ownership and entitlements before proceeding with design of such improvements.
The project is currently on hold.
(PL‐16000)
Traffic and Transportation Projects – Page 3 of 7
Traffic and Transportation Projects Status as of June 2023
Railroad Grade
Separation and
Safety
Improvements
(PL‐17001)
Prior Years Actuals
$3,860,627
Total Project Budget Implementing Department Project Phase Project Completion
$18,764,851 Office of Transportation Pre‐Design Fall 2025
Project Status: This project is a community‐based process to advance the railroad grade crossing circulation study
and context sensitive solutions study envisioned by the City Council. It will also fund the preparation of a Project
Study Report and environmental analysis that will be required for the City to realize its goals of advancing grade
separations. The project will perform preliminary engineering design, conduct project related studies, and prepare
environmental documents for the improvements. After seeking comments from key stakeholders in fall 2022, the
underpass alternatives for all three crossings were refined. The Rail Committee approved the updated plans in May
2023. The consultant is working on the geotechnical report and will continue to work with the Rail Committee toward
the selection of preferred alternatives(s). The City has signed a funding agreement with VTA to receive
reimbursement for the additional studies and refinements to the underpass alternatives and also entered into a
Service Agreement with Caltrain in June 2023 to facilitate early review and coordination of the grade separation
options. In June 2023, the City received notification of being chosen for $6.0 Million in federal funding from the Rail
Crossing Elimination program. Staff is working with Federal Railroad Administration (FRA) for the award of this grant.
This funding will support the Preliminary Engineering and Environmental Documentation.
University Ave
Streetscape
Project
Prior Years Actuals
$104,568
Total Project Budget Implementing Department Project Phase Project Completion
$175,000 Public Works Design Winter 2024
This project includes a study to reconfigure University Avenue between Alma Street and MiddlefieldProject Status:
(PE‐21004)Road to adapt the public realm to maximize pedestrian and bicycle use, reduce congestion, and enhance the retail
environment/economic activity, while maintaining two‐way vehicular access, parking opportunities, delivery and
loading zones, ride share spaces, and other amenities including performance space. Council awarded a professional
services contract for CSW/Stuber‐Stroeh Engineering in February 2022. The project uses a phased approach with
Phase 1 consisting of public outreach, conceptual design, preliminary environmental studies, and financial
assessment. A preferred plan will be developed in Phase 1 based on community and stakeholders’ input. Upon
completion of Phase 1 assessment and Council’s review of the community preferred plan, future phases including
Traffic and Transportation Projects – Page 4 of 7
Traffic and Transportation Projects Status as of June 2023
design, environmental assessment, bidding, and construction will be developed. The City began outreach with focus
group meetings, a community workshop, and an online survey to gather community needs and input. Staff will
continue public outreach through fall 2023 to develop project alternatives. Phase 1 is anticipated to be completed
by winter 2024.
Recurring Projects
Bicycle and Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
Pedestrian $52,695 $2,400,000 Office of Transportation N/A Recurring
Transportation Plan
Implementation
(PL‐04010)
Project Status: This CIP funds the Bicycle and Pedestrian Transportation Plan Update, which has kicked off recently
and is slated to take approximately 18 months to complete. This CIP also funds the implementation of various
bicycle and pedestrian projects. Currently, one of the projects in this CIP is the Embarcadero Road Improvements
Project (from Emerson to High Street), which provides improvements on both the north and south sides of
Embarcadero Road, from Emerson to High Street. Improvements include intersection improvements at Emerson
and Kingsley; landscaping, new pedestrian level lighting; bicycle and pedestrian enhancements. Final Design is
currently being completed, and the project will be ready to bid for construction in 2024.
Parking District
Implementation
(PL‐15003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$0 $182,000 Office of Transportation N/A Recurring
Project Status: This project introduces additional parking permit programs throughout the city. One aspect of this
project is to update City Council‐approved Residential Preferential Parking (RPP) ordinance language to establish
uniform and streamlined procedures and processes to implement RPP districts through the process outlined in
Municipal Code 10.50.
Traffic and Transportation Projects – Page 5 of 7
Traffic and Transportation Projects Status as of June 2023
Safe Routes to
School
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$53,956 $849,900 Office of Transportation N/A Recurring
(PL‐00026)Project Status: This project enables the City’s Safe Routes to School program, including school commute planning,
encouragement activities, and capital improvements along local and collector streets that may be impacted by
school commute activities. The capital improvements include traffic calming devices, enhanced crosswalks, and
improved signage along suggested safe routes to school. The community engagement and planning process for
the construction of the South Palo Alto Bikeways project began in FY 2021. The project will implement buffered
or protected bike lanes on East Meadow Drive from Alma Way to Fabian Way, Fabian Way from East Meadow
Drive to East Charleston Road, and widen and repave the Waverley Avenue Bike Path between East Meadow Drive
and Charleston Road. Due to lack of staff resources, the project schedule was delayed, and the City relinquished
construction grant funds prior to expiration of funding. Staff will continue to apply for grant funds to aid in
construction costs. In FY 2023, this project funded improved crosswalks and education to improve school access
and safety.
Traffic Signal and
Intelligent
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$216,019 $673,300 Office of Transportation N/A Recurring
Transportation
Systems
(PL‐05030)
Project Status: This project includes design and construction of traffic signals, traffic signal communications
networks, detection, and data projects for transportation use, and maintenance of the City’s traffic signal central
management system. The project includes the replacement of traffic signal controllers/cabinets, video detection
systems, accessible pedestrian buttons, and related field equipment. Design for traffic signal safety and
operational improvements at the intersection of San Antonio Road and Charleston Road is nearing 100%
completion. Staff is finalizing the plans and will be preparing bid documents for construction to be released in
late 2023, with construction anticipated to begin in early 2024. Staff is in the procurement process to update the
Centralized Traffic Management system servers to improve operational functions and system security.
Traffic and Transportation Projects – Page 6 of 7
Traffic and Transportation Projects Status as of June 2023
Transportation and Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
Parking $56,374 $1,406,403 Office of Transportation N/A Recurring
Improvements
(PL‐12000)
Project Status: This project implements miscellaneous neighborhood traffic calming improvements including
neighborhood traffic studies and parking improvements. This project also funds the development of grant
proposals used to procure funding for future projects. The initial proposal for the traffic calming pilot initiative in
Crescent Park neighborhood received Council approval in November 2020. The temporary improvements were
installed in summer 2021. After conducting post installation survey in 2022 and seeking community feedback,
Planning and Transportation Commission (PTC) reviewed the project and recommended for Council to approve
staff to proceed with design of permanent improvements in June 2023. Staff intends to take the PTC
recommendation and seek Council's approval for staff to proceed with design of permanent improvements in fall
2023. Staff will also begin conducting an Engineering and Traffic Survey for select roadway segments to study
prevailing speeds and review traffic conditions in order to establish and or certify posted speed limits. Additionally,
staff is also working on the quiet zone project for all railroad crossings along the Caltrain corridor. A quiet zone
study was performed for the Palo Alto Avenue and Alma Street crossing in collaboration with City of Menlo Park
in 2022. Council approved the conceptual plan for improvements at this crossing in June 2023. The next steps will
include design and construction of improvements required to implement a quiet zone at the Palo Alto
Avenue/Alma Street crossing and initiating a study for implementation of quiet zones at the other three crossings
of Churchill Avenue, Meadow Drive, and Charleston Road.
Traffic and Transportation Projects – Page 7 of 7
Airport Projects Status as of June 2023
One‐Time Projects
Airport Apron
Reconstruction $39,581,316
(AP‐16000)
Prior Years Actuals Total Project Budget Implementing Department
$41,563,570 Public Works
Project Status: This project includes the design and reconstruction of the Palo Alto Airport apron and is being
implemented in multiple phases. The need to reconstruct the aircraft parking apron is critical to airport safety.
Construction Phase I was completed in November 2017. Construction Phase II was completed in winter 2020.
Construction on Phase III reached substantial completion in June 2023.
Project Phase Project Completion
Completed Summer 2023
Airport Layout Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Construction Summer 2024Plan$426,977 $1,342,500 Public Works
(AP‐21000)Project Status: This project provides updates to the Airport Layout Plan (ALP), including a narrative report and
environmental study. The Airport received funding for a Phase I portion of this project in fall 2020. Phase I is
approximately 75% complete, and funding for Phase II was received in fall. The Airport conducted the initial public
and Project Advisory Committee meetings in April 2023. The project is expected to be completed by summer 2024.
Airport
Temporary
Office
Buildings
AP‐22001
Prior Years Actuals Total Project Budget Implementing Department
$947 $359,800 Public Works
Project Status: This project provides funding for the installation and Furniture, Fixtures, & Equipment (FF&E) of
existing temporary modular buildings at the airport to provide adequate office space for airport staff as well as
terminal space for the public. Procurement documents will be issued in fall 2023. The project is expected to be
completed in spring 2024.
Project Phase Project Completion
Procurement Winter 2024
Airport Zero
Emission
Prior Years Actuals Total Project Budget Implementing Department
$25,957 $349,200 Public Works
Project Phase Project Completion
Procurement Summer 2024
Vehicle Fleet
Replacement
Program
Project Status: The Airport vehicle fleet will be replaced by three zero emissions vehicles (ZEV), to be supported
by three electric charging stations. The van is used for the transportation of airport guests and passengers and
improves safety by minimizing foot traffic on the airport apron. The truck is used as a maintenance, first response,
Airport Projects – Page 1 of 2
Airport Projects Status as of June 2023
(AP‐23000)and operations vehicle. The ZEV fleet will include one passenger vehicle and two trucks. A purchase order for the
passenger van went out in spring 2023. Procurements for truck replacements went out in May 2023 and only one
bid was received. FAA funding is expected in the fall 2023, to complete the fleet replacement
Automated
Weather
Observation
System
Prior Years Actuals Total Project Budget Implementing Department
$0 $538,800 Public Works
Project Status: This project provides a new weather information system to be installed at the Palo Alto Airport.
Project Phase Project Completion
Design Summer 2024
The Airport has applied for FAA funding, and is waiting for the grant agreement to start design.
(AWOS)
AP‐19000
Recurring Projects
2023‐2027 – Airport Capital Improvements Program Projects: There are no recurring projects scheduled at this time.
Airport Projects – Page 2 of 2
Electric Fund Projects Status as of June 2023
One‐Time Projects
115 kV Electric
Intertie
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$705,491 $6,990,040 Utilities Pre‐Design Summer 2027
(EL‐06001)Project Status: This project will perform a technical feasibility study to determine the general project requirements
to establish a 115 kV electric intertie line and construct a 115/60 kV substation to connect the City's electric system
directly to the 115 kV transmission line at an additional location. Staff did not receive California Independent
System Operator’s commitment to support this interconnection. Staff is reassessing CPA’s position and reviewing
alternatives that might be more favorable.
Coleridge
Cowper
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$180,813 $2,661,878 Utilities Design Summer 2025
Tennyson
4/12kV
Conversion
(EL‐14000)
Project Status: This project converts the primary electric distribution system in the Coleridge Avenue, Cowper
Street, Tennyson Avenue area from 4 kV to 12 kV. This project is a precursor to work being planned for the
Colorado Street and Hopkins Avenue Substations. Design is at 90% completion and is delayed due to staffing
needs. This project has been deferred to align with available staffing resources and current project priorities. The
City’s electrification goals have changed the priority, schedule, and the allocation of staff resources for this CIP
project. Staff is working on an RFP for the engineering design for electrification of all overhead circuits. This project
area will fall under that electrification scope of work.
Colorado Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Distribution
Feeder Outlet
Replacement
(EL‐22002)
$10,576 $400,000 Utilities Design Summer 2024
Project Status: This project is for the installation of a new underground duct bank and cable at Colorado Substation.
The installation will improve reliability for all Colorado circuits. The design is complete and construction will begin
by winter 2024.
Electric Fund Projects – Page 1 of 8
Electric Fund Projects Status as of June 2023
Colorado Power
Station
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$4,343,887 $10,865,445 Utilities Pre‐Design Fall 2027
Equipment
Upgrades
(EL‐19001)
Project Status: This project is for the upgrades to equipment at the Colorado Power substation. In FY 2022 staff
completed the evaluation of existing equipment and will proceed with replacing the COP‐3 115 kV/60 kV
transformer bank and the 115 kV breaker. Due to staffing shortages, engineering is working on design RFP’s and
construction IFB’s for contract services to complete substation projects.
Colorado Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Substation Site
Improvements
(EL‐19002)
$251,919 $1,306,071 Utilities Design Fall 2024
Project Status: This project will make modifications to the substation driveways and fence to provide adequate
ingress and egress for utility vehicles used for maintenance and repair. Staff is preparing an overall master plan
for Colorado Substation to include all proposed improvements. Detailed designs for lighting, driveway, fences,
walls, and an oil containment improvement are being prepared. The design is at 65% completion. The final design
is delayed due to staffing constraints.
East Meadow
Circles 4/12kV
Conversion
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$268,097 $1,838,701 Utilities Design Spring 2025
Project Status: This project converts the primary electric distribution system in the East Charleston Road, Alma
Street, East Meadow Drive, Middlefield Road areas from 4 kV to 12 kV and is challenging because of the
configuration of the streets and rear easement facilities. This project has been split into six design and construction
phases. Engineering has completed the design and construction for Phase 1. The engineering design for Phase 2 is
progressing, but is on hold due to staffing constraints. The City’s electrification goals have changed the priority,
schedule, and the allocation of staff resources for this CIP project. Staff is working on an RFP for the engineering
design for the electrification of all overhead circuits.
(EL‐17001)
Electric Fund Projects – Page 2 of 8
Electric Fund Projects Status as of June 2023
Foothills Rebuild Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
(Fire Mitigation)$4,446,277 $14,999,993 Utilities Construction Fall 2025
(EL‐21001)Project Status: This project will rebuild the approximately 11 miles of overhead line in Foothills Park, as necessary
to mitigate the possibility of wildfire due to overhead electric lines. This could include the utilization of more robust
equipment or construction practices, rerouting to avoid vegetation and improve access for inspection and
maintenance, or converting the overhead lines to underground where feasible. Two proposals were received for
this project and both proposals were rejected because they did not provide an option to underground existing
overhead electric lines. Substructure for Phases 1 and 2 are completed. Phase 3 substructure is currently in
construction and Phase 4 is currently in design.
Hopkins Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Substation 4/12
kV Conversion
(EL‐20000)
$0 $2,010,000 Utilities Design Fall 2025
Project Status: This project will convert the distribution system connected to the Hopkins Substation from 4 kV to
12 kV. The future conversion of the Hopkins Substation from 4 kV to 12 kV requires that all the areas currently
served at 4 kV from the Hopkins Substation be converted to 12 kV. This project will improve operating flexibility of
the system, service reliability, and back‐up to customers in downtown and other adjacent areas. The City’s
electrification goals have changed the priority, schedule, and the allocation of staff resources for this CIP project.
Staff is working on an RFP for the engineering design for electrification of all overhead circuits. This project area
will fall under that electrification scope of work.
Inter‐Substation
Line Protection
Relay
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$370,372 $821,030 Utilities Construction Summer 2024
Project Status: This project replaces the existing HCB pilot wire relays with a new microprocessor line differential
protective relay to protect the city’s 60 kV sub‐transmission line sections and equipment from damage due to
faults (i.e. short circuits) on the 60 kV line sections. This project is being done in phases, with design and
construction happening concurrently on the different phases. Construction of these improvements relies on work
(EL‐17005)
Electric Fund Projects – Page 3 of 8
Electric Fund Projects Status as of June 2023
completed by other projects to install fiber optic connections. Engineering design for segments Colorado
substation to Adobe Creek substation, Park Boulevard substation to Quarry substation, and Maybell substation to
Park Boulevard substation is in progress. A test plan is being written to prove the equipment will work as designed.
Rebuild Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Underground
District 15
(EL‐11003)
$43,348 $1,293,337 Utilities Design Fall 2027
Project Status: This project rebuilds and replaces the underground electric system in Underground District 15, the
area bounded by Los Palos Avenue, Glenbrook Drive, Pomona Avenue, and Arastradero Road. This project is in the
preliminary stages of engineering design and work will be coordinated with EL‐16000 which is currently rebuilding
the electric system along Arastradero Road. Work on this project was delayed due to public input regarding the
design of the project. Changes to the Rules and Regulations will require property owners to pay for the differential
cost should they want submersible equipment instead of pad mount. Funds have been returned and this project
is being closed out.
Rebuild Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Underground
District 16
(EL‐13003)
$28,742 $735,335 Utilities Design Spring 2027
Project Status: This project rebuilds and replaces the underground electric system in Underground District 16, the
area along Louis Road between Greer Street and Loma Verde Avenue. The engineering design work is complete.
The City’s electrification goals have changed the priority, schedule, and the allocation of staff resources for this CIP
project. This project will fall under the underground scope of work for electrification.
Rebuild Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Underground
District 24
(EL‐10006)
$1,949,767 $2,525,338 Utilities Design Fall 2024
Project Status: This project rebuilds and replaces the underground electric system in Underground District 24, the
area bounded by Lytton Avenue; Bryant Street; Forest Avenue; and Alma Street. The engineering design is in
progress and will be completed in winter 2024. Construction will follow in spring 2024.
Electric Fund Projects – Page 4 of 8
Electric Fund Projects Status as of June 2023
Rebuild Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$36,817 $312,447 Utilities Design Spring 2025
Project Status: This project rebuilds and replaces the underground electric system in Underground District 26, the
area along Arastradero Road between El Camino Real and Hillview Avenue. This is a four‐phase project. The first
phase design is complete. The engineering design is in progress and will be completed by spring 2024.
Underground
District 26
(EL‐16000)
Smart Grid
Technology
Installation
(EL‐11014)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$5,648,044 $17,674,003 Utilities Construction Fall 2024
Project Status: Council approved the Advanced Metering Infrastructure (AMI) with Sensus on October 18, 2021.
The project includes replacement of 30,000 electric meters and retrofit of 20,800 water and 24,200 gas meters
with radio endpoints to transmit meter data to the AMI network. The proof of concept phase including AMI
network installation, meter testing, and system integration will occur between January 2022 and August 2023. Full
deployment is anticipated to run from September 2023 through April 2025
Substation
Breaker
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$1,490,136 $6,062,637 Utilities Pre‐Design Summer 2028
Replacement
(EL‐17002)
Project Status: This project replaces high voltage circuit breakers that interconnect the nine electric substations
and two power switching stations that are reaching the end of their useful life and are now underrated for their
use. This project is being done in phases, with design and construction happening concurrently on the different
phases. Staff completed the construction on the first phase and is working to procure a multi‐year contract with
a contractor to complete the design and replacement of the remaining breakers. This project is temporarily
delayed due to available staffing levels and a refocus on current priorities and customer service projects. Due to
staffing constraints, staff is working on design RFPs and construction IFBs for contract services to complete
substation projects.
Electric Fund Projects – Page 5 of 8
Electric Fund Projects Status as of June 2023
Substation
Physical Security $2,072,010
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$3,200,190 Utilities Construction Winter 2025
(EL‐16003)Project Status: This project installs facilities providing physical protection of electric substations from vandalism
and intrusion. A professional services contract was awarded to Burns & McDonnell and the study was completed.
Staff continues to implement recommendations from the study each fiscal year. Staff awarded the bid for security
cameras and lighting in July 2022. Construction is in progress and with substructure installations completed at
three substations.
Recurring Projects
Communications Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
Utilities N/A RecurringSystem$4,587 $170,000
Improvements
(EL‐89031)
Project Status: This project installs high frequency coaxial cable, fiber optic cable, and related equipment to
provide communications services for traffic signal coordination, telephone links, computer data transmission, and
the Electric Supervisory Control and Data Acquisition (SCADA) system. This project is funding a portion of the
design phase of an expanded Utilities fiber optic network. The contract for design of this network was approved
by Council in June 2020. Staff is in the planning stages for design implementation.
Electric Customer Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
Utilities N/A RecurringConnections$1,063,110 $2,689,745
(EL‐89028)Project Status: This project installs services, transformers, and meters for new customers; upgrading of existing
services; temporary service connections; and overhead and underground extensions for new or existing
customers. Projects are in many stages of design and construction to provide temporary and permanent power
to residential and commercial customers in Palo Alto.
Electric System
Improvements
Prior Year Actuals Current Year Budget
$1,272,834 $2,597,000
Implementing Department Project Phase Project Completion
Utilities N/A Recurring
Electric Fund Projects – Page 6 of 8
Electric Fund Projects Status as of June 2023
(EL‐98003)Project Status: This project consists of various projects that replace deteriorated facilities or install protective
devices that improve the Electric Distribution System. Projects are in many stages of development to replace
transformers, replace poles, replace overhead wires, and install protective devices to improve service reliability.
Electric Utility
Geographic
Information
System
Prior Year Actuals Current Year Budget
$221,620 $492,100
Implementing Department Project Phase Project Completion
Utilities N/A Recurring
Project Status: This project enhances the citywide Geographical Information System (GIS). The primary emphasis
will be to provide a compatible user interface and estimating software, to edit and update data which will reside
in the citywide GIS. This funding is also being used to pay for Utilities Electric Division’s share of cost for the
implementation of new city‐wide GIS system (ESRI) led by IT. Utilities and Information Technology staff are also
working to assess GIS needs and the transition of the mapping information to ESRI. The data migration to ESRI’s
Utility Network Model is in progress. The migration for Electric is 100% complete.
(EL‐02011)
SCADA System
Upgrades
Prior Year Actuals Current Year Budget
$70,488 $405,674
Implementing Department Project Phase Project Completion
Utilities N/A Recurring
(EL‐02010)Project Status: This project upgrades the Supervisory Control and Data Acquisition (SCADA) system hardware.
Staff completed upgrade of the servers used for monitoring the utility substations and equipment in 2014. The
next hardware and software upgrade is currently in progress at the factory and work will occur in winter 2024
Substation
Facility
Prior Year Actuals Current Year Budget
$172,201 $450,000
Implementing Department Project Phase Project Completion
Utilities N/A Recurring
Improvements
(EL‐89044)
Project Status: This project makes improvements to facilities at the electric substations in Palo Alto. Staff is
working on the replacement of Remote Terminal Units (RTU) at various substations, upgrading gravel and
grounding, 60 kV air switches, and reconfiguring steel trusses and associated devices. Due to staffing shortages
engineering is working to design RFPs and construction IFBs for contract services to complete substation projects.
Electric Fund Projects – Page 7 of 8
Electric Fund Projects Status as of June 2023
Staff has completed the install for Nexus meters at Hansen Way (22/23) and Colorado (20/21). Design for Hansen
Way (20/21) is in progress.
Substation
Protection
Prior Year Actuals Current Year Budget
$47,052 $480,000
Implementing Department Project Phase Project Completion
Utilities N/A Recurring
Improvements
(EL‐89038)
Project Status: This project makes improvements to equipment used at electric substations to protect the
substation equipment and circuits emanating from the substation from damage due to faults (i.e. short circuits)
on the electric system. Staff issued a task order with Soudi Consultants to review and revise protection settings
and training on the commissioning of new Maybell relays. This task is complete. Due to staffing shortages
engineering is working design RFPs and construction IFBs for contract services to complete substation projects.
Underground
System Rebuild
(EL‐16001)
Prior Year Actuals Current Year Budget
$36,944 $349,999
Implementing Department Project Phase Project Completion
Utilities N/A Recurring
Project Status: This project replaces underground electric equipment in areas that were originally installed
underground, that are not part of an Underground District. Staff is working to identify areas where the age of the
existing cables are a high priority for cable replacement. To date, this includes areas in the Stanford Research
Park, Arastradero Road, and along East Bayshore Road. New areas have been identified and progress has been
made on development of the project. Construction of this project was deferred to maintain zero rate increases
to ease economic recovery because of COVID‐19.
Wood Pole
Replacement
(EL‐19004)
Prior Year Actuals Current Year Budget
$1,297,849 $1,739,927
Project Status: This project will fund the annual replacement of deteriorated wood power poles. The project is in
the design phase with expected completion in December 2022 and construction starting summer 2023. The
project is delayed this year because of staffing shortages. Staff hired a contractor to complete the design of 36
pole replacements.
Implementing Department Project Phase Project Completion
Utilities N/A Recurring
Electric Fund Projects – Page 8 of 8
Fiber Optics Fund Projects Status as of June 2023
One‐Time Projects
Fiber Optic
Network
System
Rebuild
(FO‐16000)
Prior Years Actuals Total Project Budget
$2,000,100 $6,086,060
Implementing Department Project Phase
Utilities Design
Project Completion
Spring 2024
Project Status: This project is for the System Capacity Improvement that rebuilds portions of the "dark" fiber optic
network around Palo Alto. In September 2022, Council approved the City’s fiber expansion plan including
construction of a new fiber backbone and a phased buildout of a fiber‐to‐the‐premises network. The Fiber Optic
Network System Rebuild CIP will be replaced with new Fiber Backbone and Fiber‐to‐the‐Premises(FTTP) CIP’s in FY
2024. Staff has hired a consultant to complete the Fiber Backbone and FTTP conceptual design. The conceptual
design has been completed the contract has been amended to complete the design and all provide documentation
necessary for procurement of a construction contract.
Recurring Projects
Fiber Optics
Customer
Prior Year Actuals
$25,122
Current Year Budget Implementing Department Project Phase Project Completion
$250,000 Utilities N/A Recurring
Connections
(FO‐10000)
Project Status: This project enables the installation of fiber optic infrastructure for new service connections.
Projects are developed as needed to meet customer requests for leasing of fibers on the Dark Fiber system. Staff
have processed and completed ten customer connection projects in FY 2023.
Fiber Optics
Network
System
Prior Year Actuals
$51,967
Current Year Budget Implementing Department Project Phase Project Completion
$595,000 Utilities N/A Recurring
Project Status: This project improves the reliability within the fiber optic network system. As part of the City’s
Improvements wildfire mitigation plan, this project will add new fiber conduit and substructure in the foothills to support city
(FO‐10001)infrastructure and improve telecommunication and connectivity in the open space. In FY 2023, there were 2.38
miles of fiber conduit installed in the foothills. The next phase of conduit installation in currently in construction.
Fiber Optics Fund Projects – Page 1 of 1
Gas Fund Projects Status as of June 2023
One‐Time Projects
Gas Main
Replacement $1,564,098
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Winter 2025$10,000,000 Utilities Construction
Project 24
(GS‐14003)
Project Status: This project enables the design and construction to replace approximately 20,100 linear feet (which
represents 1.9% of the City's Gas distribution main system) of distribution main and 260 gas services constructed mainly
of PVC on various streets within the University Park, and Crescent Park neighborhoods. Release of the project for bidding
has been delayed to include the Town & Country Village scope. This project was split into GMR24A and GMR24B. GMR24A
(Stanford Shopping Center) was completed spring 2023. GMR24B is ready to be bid and construction is anticipated to
start in winter 2024.
Recurring Projects
Gas
Distribution
System
Prior Year Actuals Current Year Budget Implementing Department
$189,202 $750,000 Utilities
Project Status: This project enables Gas Distribution System improvements. Typical activities include increasing
Project Phase
N/A
Project Completion
Recurring
Improvements distribution system capacity for load growth, replacing deteriorated capital facilities, reconfiguring/adding to the system
(GS‐11002)to improve service reliability, and conducting research related to performance of the gas distribution system or its
various components making general improvements to the system. The City must continuously evaluate service reliability
needs and make improvements to the system to maintain top level service to City customers and to minimize potential
economic losses due to service interruptions. In FY 2023, city crews completed the replacement of various gas services
and valves throughout the system, including 500 feet of gas mainline and five gas services on Rincon Circle at Los Robles
Avenue.
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$19,823 $50,000 Utilities N/A Recurring
Gas Fund Projects – Page 1 of 2
Gas Fund Projects Status as of June 2023
Gas Project Status: This project purchases polyethylene (PE) fusion equipment and tools, directional boring/locating
equipment and tools, and general shop equipment and tools. The equipment needs to be upgraded on an annual basis
to safely operate and maintain a natural gas distribution system and to ensure operators’ safety and productivity. In FY
2023, new pipeline tapping and stopping valves were purchased, in addition to a battery operated electrofusion
processing machine, Polyethylene pipe squeezers, fusion Data Logger unit, and a new Sensit gas detector.
Equipment
and Tools
(GS‐13002)
Gas Meters
and
Prior Year Actuals Current Year Budget Implementing Department
$355,110 $500,000 Utilities
Project Phase
N/A
Project Completion
Recurring
Regulators
(GS‐80019)
Project Status: This project provides replacement of the existing gas meters and regulators annually. The coordination
of gas meter and regulator replacements with gas meters identified to be replaced under the AMI contract, which is
generally gas meters that are 25 years or older. The gas meter replacement program ensures the accuracy of gas
consumption measurement, reduces possible revenue loss due to under‐registered gas, and provides customers with
accurate monthly bills. Replacement of aged gas meters and regulators is on‐going. The next major replacement of
meters and regulators will be coordinated with Gas Main Replacement Project 24 (GS‐14003) and the Advanced Metering
Infrastructure project.
Gas System,
Customer
Prior Year Actuals Current Year Budget Implementing Department
$664,966 $1,166,900 Utilities
Project Phase
N/A
Project Completion
Recurring
Connections
(GS‐80017)
Project Status: This project enables the Gas Distribution System to be extended in order to provide gas service to new
customers and augment service to customers with increased natural gas demands. Improvements include new mains,
services, valves, regulators, meters, and accessories. This project upgrades infrastructure to provide gas service
connections to new customers, meet changes in existing customer service demands, and respond to changes in gas
service requirements due to new development or redevelopment. This project is funded partially from reimbursements
by customers. City crews completed 19 new gas service installations and 46 gas service demolitions in FY 2023.
Gas Fund Projects – Page 2 of 2
Stormwater Management Projects Status as of June 2023
One‐Time Projects
Corporation
Way System
Upgrades and
Pump Station
(SD‐21000)
Prior Years Actuals
$181,234
Total Project Budget Implementing Department Project Phase Project Completion
$3,949,827 Public Works Design Spring 2025
Project Status: This project incorporates a design of a new small pump station with 25 cubic feet per second
capacity and upgrades 700 linear feet of pipe to 30‐inch diameter High Density Polyethylene pipe. The existing
system does not have the force needed to discharge storm flows into the Adobe Creek. Adding a pump station in
advance of the outfall and upsizing the storm pipe will eliminate the routine flooding along East Bayshore Road and
convey runoff from a 10‐year storm event. Staff secured an easement for the pump station from adjacent property
owners. Consultant has submitted 90% design and is under staff final review. Procurement for a construction
contract is expected to occur in fall 2023.
East Meadow
Drive Capacity
Upgrades
Prior Year Actuals
$31,884
Current Year Budget
$1,225,000
Implementing Department Project Phase Project Completion
Public Works Design Spring 2024
Project Status: This project replaces approximately 407 linear feet of existing 36‐inch pipe with a 48‐inch pipe within
East Meadow Drive to increase the capacity of the storm drain system and installs a new 15‐inch pipe within East
Meadow Circle to convey flows into the Adobe Creek pump station. The new 15‐inch line will eliminate flooding
that occurs within East Meadow Circle when the water level within Barron Creek is higher than the flap‐gate, and
pipes are not able to drain into the creek. The new 15‐inch HDPE line provides an alternative and allows flows to
drain away from Barron Creek and into Adobe Creek, where they can be pumped. Staff is in the process of
completing the design and procurement process is intended to be completed by August 2023.
(SD‐22000)
East Meadow
Circle Capacity
Upgrades
(SD‐26000)
Trash Capture
Device
Prior Years Actuals
$261,579
Total Project Budget Implementing Department Project Phase Project Completion
$818,837 Public Works Construction Fall 2023
Installation
(SD‐22002)
Project Status: This project provides funding for the design and construction of a large trash capture device (TCD)
to be installed in the planting strip along Embarcadero Road located in front of the Palo Alto Baylands Golf Links
parking lot. The TCD will be integrated into a 36‐inch storm pipe to capture trash as small as five millimeters from
Stormwater Management Projects ‐ Page 1 of 3
Stormwater Management Projects Status as of June 2023
a section of the storm drain system prior to discharging to the San Francisco Bay. The 189‐acre drainage area treated
by the TCD consists of 169 acres of commercial and office land use in the City’s jurisdiction and 20 acres in the
California Department of Transportation (Caltrans) right‐of‐way. The design has been completed and Council
approved a construction contract in June 2023. Construction is anticipated start in summer 2023.
West Bayshore Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
$2,748,396 Public Works Design Spring 2025Road Pump
Station
$254,750
Project Status: This project incorporates design and construction of a new small pump station with 15 cubic feet
per second capacity. Installing a new pump station will allow storm flows to be pumped into the Adobe Barron
Creek confluence while adding a pump station in advance of the outfall would eliminate the routine flooding along
West Bayshore Road and allow the system to convey runoff from a 10‐year storm event. Staff secured an easement
for the pump station from adjacent property owners. Consultant has submitted 90% design and is under staff final
review. Procurement for a construction contract is expected to occur in fall 2023.
(SD‐20000)
West Bayshore Prior Years Actuals
Road Trunk Line $5,550
Total Project Budget Implementing Department Project Phase Project Completion
$2,478,965 Public Works Design Spring 2025
Improvements
(SD‐23000)
Project Status: This project replaces approximately 1,400 linear feet of existing 15‐inch diameter pipe with 36‐inch
High Density Polyethylene pipe. These improvements along with the new West Bayshore Road Pump Station (SD‐
20000) will eliminate the routine flooding along West Bayshore Road and allow the system to convey runoff from
a 10‐year storm event. Staff secured an easement for the pump station from adjacent property owners. Consultant
has submitted 90% design and is under staff final review. Procurement for a construction contract is expected to
occur in fall 2023.
Stormwater Management Projects ‐ Page 2 of 3
Stormwater Management Projects Status as of June 2023
Recurring Projects
Green Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
Stormwater
Infrastructure
(SD‐22001)
$0 $2,111,351 Public Works N/A Recurring
Project Status: This project provides funding for Green Stormwater Infrastructure (GSI) projects and the integration
of GSI features to be included in the design and implementation of planned CIP projects supported by other funds
and in the future maintenance of the City’s GSI assets. GSI mimics the natural environment to slow, spread,
infiltrate, and filter storm runoff through native or engineered soils or other pervious material rather than
discharging it directly into storm drain inlets. Elements include bioretention planters, tree wells, pervious pavement,
and rainwater harvesting (rain barrels and cisterns) to manage stormwater runoff. The majority of the FY 2023
budget is allocated as a match for a GSI project funded by the Environmental Protection Agency.
Storm Drainage Prior Year Actuals Current Year Budget
$
Implementing Department Project Phase Project Completion
Public Works N/A RecurringSystem$738,001
Replacement
and
Rehabilitation
(SD‐06101)
Project Status: This project provides for annual replacement and rehabilitation to maintain the integrity of the storm
drain system, including deteriorated storm drain piping, manholes, and storm drain inlets. The rehabilitation
includes cured‐in‐place pipe (CIPP) lining, and replacement of broken pipe with HDPE Based on the recent pipe
failures that occurred in early 2023 staff is proposing to replace storm drain pipes at three specific locations as part
of a CIP project.
Stormwater Management Projects ‐ Page 3 of 3
Wastewater Collection Fund Projects Status as of June 2023
One‐Time Projects
Wastewater
Collection
System
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Spring 2023$4,010,116 $4,656,777 Utilities Completed
Project Status: This project included the design and construction of high priority mains with structural defects that
could not be addressed with routine maintenance. The wastewater mains on various streets in the City were replaced
with approximately 10,000 linear feet of HDPE sanitary sewer mains and associated laterals in the Ventura, Charleston
Meadows, Fair Meadow, and Palo Verde neighborhoods. The project achieved substantial completion in April 2023.
Rehabilitation
Augmentation
Project 30
(WC‐17001)
Wastewater
Collection
System
Prior Years Actuals Total Project Budget Implementing Department Project Phase
$2,774 $8,360,555 Utilities Construction
Project Completion
Summer 2024
Project Status: This project funds the design and construction of high priority main replacement work, which reduces
inflow of rainfall and groundwater into the collection system. The project replaces approximately 11,000 linear feet
(which represents 1.1 percent of the City’s Wastewater Collection System) for El Camino Real from Page Mill Rd to
Cesano Ct, and Page Mill Rd from Ramos Way to Ash St. The project will be comprised of mains identified in video
inspection work or through maintenance records as structurally deficient and in need of replacement. The work will
be in Caltrans (El Camino Real) and the County of Santa Clara (Page Mill Rd) right‐of‐way. The construction contract
was approved in May 2023. The construction start date is planned for August 2023.
Rehabilitation
Augmentation
Project 31
(WC‐19001)
Wastewater Collection Fund Projects – Page 1 of 3
Wastewater Collection Fund Projects Status as of June 2023
Recurring Projects
Sewer Prior Year Actuals Current Year Budget Implementing Department
$716,171 $825,000 Utilities
Project Phase Project Completion
Lateral/Manhole
Rehabilitation
and
Replacement
(WC‐99013)
N/A Recurring
Project Status: This project replaces defective sewer laterals, cleanouts, manholes, backwater devices, and equipment
to support these activities to maintain the Wastewater Collection System, as well as to comply with the Sanitary Sewer
Master Plan (SSMP). Information collected during routine annual maintenance activities is used to prioritize work.
The continued work performed will also help reducing both sewage blockage and the City's treatment expenses to
treat rainwater or groundwater infiltration. A new 3‐year construction contract was approved in FY 2023 to replace
problematic sewer laterals. In the second half of FY 2023 68 sewer lateral replacements were completed.
Sewer System,
Customer
Prior Year Actuals Current Year Budget Implementing Department
$337,097 $450,000 Utilities
Project Phase Project Completion
N/A Recurring
Connections
(WC‐80020)
Project Status: This project installs sewer lateral connections and additions or extensions of existing mains to serve
new customers and to respond to changes in sewer requirements due to redevelopment. Old existing non‐plastic
sewer laterals with condition deficiencies per Utilities Operations’ criteria are required to be replaced in accordance
with the latest 2022 WGW Standards. This project recovers the cost for installation and maintenance for Development
Service projects through customer connection fees and capacity increase fees for connecting to the wastewater
collection system.
Wastewater
General
Prior Year Actuals Current Year Budget Implementing Department
$102,495 $50,000 Utilities
Project Phase Project Completion
N/A Recurring
Equipment and
Tools
(WC‐13002)
Project Status: This project provides funds to procure 39 new sanitary sewer level monitoring units. The City’s current
monitoring system is operating on the 3G cellular network which sunsets in December 2022. Sanitary sewer level
monitoring units are strategically placed in manholes throughout the City that will trigger alarms when high level of
sewage is detected. This early warning system helps the Wastewater Operations crew respond faster to emergency
situations and prevent sanitary sewer overflows. The new monitoring units were purchased and installed in May 2023.
Wastewater Collection Fund Projects – Page 2 of 3
Wastewater Collection Fund Projects Status as of June 2023
Wastewater
System
Prior Year Actuals Current Year Budget Implementing Department
$0 $600,000 Utilities
Project Phase Project Completion
N/A Recurring
Improvements
(WC‐15002)
Project Status: This project implements improvements to the Wastewater Collection System by increasing system
capacity for growth, flow monitoring, hydraulic modeling and system analysis, load simulations, asset management
analysis and assessment, system inflow/infiltration analysis, and sanitary sewer overflow monitoring and reduction.
Due to the increased funding for the SSR 31 project and the need to reduce the Wastewater Collection Fund reserve,
we have deferred the utilization of the Water System Improvements funds until the next fiscal year.
Wastewater Collection Fund Projects – Page 3 of 3
Wastewater Treatment Fund Projects Status as of June 2023
One‐Time Projects
Advanced
Water
Prior Years Actuals Total Project Budget
$1,977,452 $20,197,389
Implementing Department
Public Works
Project Phase Project Completion
Design Fall 2025
Purification
Facility
(WQ‐19003)
Project Status: This project enables the design and construction of an Advanced Water Purification Facility to further
improve the quality of the tertiary‐treated recycled water by ultrafiltration followed by reverse osmosis to reduce the
level of total dissolved solids. The water reuse partnership agreement with Valley Water and Mountain View provides
$16 million in funding from Valley Water for this project. The City has also received grant funding for a portion of the
project costs and a State low‐interest loan for the design and construction phases. The design is currently at 100%,
and an ARB meeting is anticipated for fall 2023.
Headworks
Facility
Prior Years Actuals Total Project Budget
$0 $48,778,300
Implementing Department
Public Works
Project Phase Project Completion
Design Winter 2029
Replacement
(WQ‐16002)
Project Status: This project replaces the existing two outdated influent pump stations and their associated equipment
and ancillary systems, including the suction and discharge piping manifolds, valves, electrical and controls system,
screening equipment, grit handling equipment, pumps, flow meters and yard piping. Solicitation for a consultant to
perform advanced planning and detailed design began in early summer 2023. A consultant will be selected by winter
2024.
Horizontal
Levee Pilot
(WQ‐22001)
Prior Years Actuals Total Project Budget Implementing Department
$39,421 $750,800 Public Works
Project Phase Project Completion
Design Summer 2027
Project Status: This project consists of the design, permitting, and construction of a horizontal levee pilot system. The
system will utilize treated wastewater to create a transitional brackish habitat on the Bayside of a future flood control
levee located in the Palo Alto Baylands, adjacent to the Regional Water Quality Control Plant (RWQCP). Information
and data collected by this pilot system could support broader implementation of horizontal levees as green
infrastructure components in larger flood control levee improvement projects within Palo Alto and beyond. The
project completed 90% design, CEQA review, conducted several stakeholder outreach events, created a project
Wastewater Treatment Fund Projects – Page 1 of 4
Wastewater Treatment Fund Projects Status as of June 2023
webpage, submitted construction applications to resource agencies, and received a recommendation from the Parks
and Recreation Commission. The project is currently finalizing the design, working with resource agencies to obtain
construction permits, coordinating future community engagement activities including BioBlitz’ and King Tide Walks,
and working to bring the Park Improvement Ordinance to Council.
New Prior Years Actuals Total Project Budget
$24,134,403
Implementing Department
Public Works
Project Phase Project Completion
Pre‐Design Fall 2030Laboratory and $363,705
Environmental Project Status: This project was originally envisioned to replace the existing plant laboratory and environmental
Services
Building
(WQ‐14002)
services offices. Staff is currently revising space planning assumptions as the City and RWQCP are investigating the
potential acquisition of a property adjoining the RWQCP and have put further design efforts on hold. The original
design contract was terminated in March 2021 until more advanced planning can be completed as part of a Long Range
Facilities Plan update effort. Solicitation for engaging a new consultant for advanced planning, site planning analysis,
and work space alternative analysis is postponed to late 2023 and advanced planning work is expected to take up to
30 months.
Outfall Line
Construction
(WQ‐19000)
Prior Years Actuals Total Project Budget
$0 $10,616,200
Implementing Department
Public Works
Project Phase Project Completion
Design Summer 2026
Project Status: This project consists of the construction of a new parallel outfall pipe to convey final plant effluent to
San Francisco Bay. A re‐design of the pipeline is needed to accommodate a potential future runway shift at Palo Alto
Airport. Staff is currently working with the Federal Aviation Administration to gain FAA concurrence for the project
re‐design. The re‐design is anticipated to begin in fall 2023, moving immediately to construction upon design
completion.
Plant Master
Plan
Prior Year Actuals
$457,87
Current Year Budget
$221,500
Implementing Department
Public Works
Project Phase Project Completion
Construction Winter 2028
Wastewater Treatment Fund Projects – Page 2 of 4
Wastewater Treatment Fund Projects Status as of June 2023
(WQ‐10001)Project Status: This project enables the ongoing program management support for major capital projects. Current
tasks include developing scopes of work, evaluating consultant proposals, coordinating project management activities,
pursuing State low‐interest loans for multiple projects, and updating partner agreements. The consultant provides
support for the projects associated with the Long‐Range Facilities Plan (LRFP), with a contract that expires in 2028.
Primary Prior Years Actuals Total Project Budget
$20,502,245
Project Status: This project enables the design and construction for new protective coatings on each of the four
Implementing Department
Public Works
Project Phase Project Completion
Construction Fall 2023Sedimentation $10,326,903
Tank
Rehabilitation concrete primary sedimentation tanks, with replacement of worn rotating parts and mechanical and electrical
(WQ‐14003)equipment. These tanks were installed in 1972 and the recoating project will extend the concrete life for another 30
years. Construction began in summer 2021, with completion expected by fall 2023.
Secondary
Treatment
Upgrades
Prior Years Actuals Total Project Budget
$15,774,759 $193,351,077
Implementing Department
Public Works
Project Phase Project Completion
Construction Winter 2028
Project Status: This project upgrades the Secondary Treatment process at the RWQCP. The existing Secondary
Treatment process has two main components, the Fixed Film Reactors (FFR) and the Activated Sludge (AS) Process.
This project includes the reconstruction of the AS process, rehabilitation and reconfiguration of the AS Aeration Basins,
the elimination of the FFRs, addition of denitrification capabilities, and replacement of equipment beyond its useful
life. Construction is in progress with completion of new denitrification treatment and retirement of the FFRs expected
in 2027.
(WQ‐19001)
Wastewater Treatment Fund Projects – Page 3 of 4
Wastewater Treatment Fund Projects Status as of June 2023
Recurring Projects
Plant Repair,
Retrofit and
Equipment
Replacement
(WQ‐19002)
Prior Year Actuals
$2,116,235
Current Year Budget Implementing Department Project Phase Project Completion
$10,465,000 Public Works N/A Recurring
Project Status: This project enables the assessment, repair, and retrofit of the RWQCP’s concrete and metal
structures; the replacement of necessary equipment and ancillary facilities, including electrical equipment/systems,
to maintain treatment reliability and existing infrastructure; and the replacement of large diameter flow meters built
into the wastewater treatment system on sewers, pipes, and water lines. Design of the 12 kV Electrical Loop Upgrade
Project was completed in spring 2022 and a construction contract was executed in winter 2023.
Wastewater Treatment Fund Projects – Page 4 of 4
Water Fund Projects Status as of June 2023
One‐Time Projects
Water Main
Replacement
Project 28
Prior Years Actuals Total Project Budget
$8,244,786 $10,305,619
Project Status: This project has replaced approximately 18,600 linear feet (which represents 1.6% of the City's
water distribution system) of mains and 265 services on various streets in the City, including areas in the Duveneck,
St. Francis, Barron Park and Charleston Meadows neighborhoods. Construction started in April 2022 and the
project was substantially completed in spring 2023.
Implementing Department Project Phase Project Completion
Utilities Completed Spring 2023
(WS‐14001)
Water Main
Replacement
Project 29
Prior Years Actuals Total Project Budget
$199,864 $9,350,000
Implementing Department Project Phase Project Completion
Utilities Design Winter 2024
Project Status: This project will fund the design and replacement of structurally deficient water mains and
appurtenances. Mains are selected by researching the maintenance history of the system and identifying those
that are undersized, corroded, and/or subject to breaks. The project scope includes approximately 7,500 linear feet
(which represents 0.6 percent of the City’s Water Distribution System) of mains and services on various streets
within the City, including areas in the Evergreen Park and Ventura neighborhoods.
(WS‐15002)
Water Recycling Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion
Utilities Pre‐Design Fall 2024Facilities$710,106 $1,243,714
(WS‐07001)Project Status: This project allows the City to hire a consultant to prepare a business plan, prepare preliminary
design, and secure funding options for an expansion of the existing recycled water delivery system in the City. The
expansion pipeline is one of several water reuse projects being considered in the Northwest County Recycled Water
Strategic Plan. One Water Plan development is underway to evaluate alternative water supplies, define existing
and future uncertainties and supply risks, and identify community needs and priorities. The One Water Plan is
tentatively scheduled for Council approval in fall 2023.
Water Fund Projects – Page 1 of 5
Water Fund Projects Status as of June 2023
Water
Regulation
Station
Improvements
(WS‐07000)
Prior Years Actuals Total Project Budget
$1,867,385 $2,960,992
Implementing Department Project Phase Project Completion
Utilities Construction Winter 2024
Project Status: This project for Water Regulation Station Improvements includes seismic upgrades, piping
improvements and other various upgrades to increase the structural reliability of two of the City’s turnouts with
SFPUC. Work under this project includes Seismic Upgrade of California and Page Mill Turnouts. Structural
evaluation for restraining the Page Mill turnout and piping was included in the design. City Council approved this
project and the construction for the Page Mill Turnout will be completed in June 2023. The California Avenue
Turnout work is delayed until February 2024 due to supply chain issues.
Water Tank
Seismic Upgrade $9,568,771
Prior Years Actuals Total Project Budget
$27,111,359
Implementing Department Project Phase Project Completion
Utilities Construction Fall 2024
and
Rehabilitation
(WS‐09000)
Project Status: This project for Seismic Water System Upgrades includes seismic upgrades at the Montebello,
Mayfield, Corte Madera, Park, Boronda, and Dahl Reservoirs in compliance with the American Society of Civil
Engineers (ASCE 7) seismic codes. Mayfield Reservoir was seismically retrofitted in 2011. Seismic upgrades of
Boronda and Montebello Reservoirs was completed in 2016 and 2018. The new concrete Corte Madera Reservoir
was completed in April 2022. The Park Reservoir is scheduled next for retrofit or replacement, followed by Dahl
Reservoir. Park Reservoir has had its condition assessed in spring 2023, and staff will be updating the financial
analysis of retrofit versus replacement and making recommendations in summer 2023. Design for Park Reservoir is
expected to be completed by the end of 2023, and construction completed by the end of 2024.
Recurring Projects
Water Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
Distribution
System
$24,621 $285,900 Utilities N/A Recurring
Project Status: This project enables improvements to water distribution system deliverability and reliability.
Improvements Typical activities include installing restraining joints at critical pipelines and bridge crossings, increasing the size of
Water Fund Projects – Page 2 of 5
Water Fund Projects Status as of June 2023
(WS‐11003)inadequate facilities, system leakage surveys, network modeling, and fire flow studies or other system
improvements as required. Continuous evaluation of system needs and making required improvements is
necessary to maintain adequate quantities of quality water, meeting local, state, and federal safe drinking water
standards. The Pump Station Painting project to paint the five foothill pump stations, is planned for summer 2023.
Water, Gas,
Wastewater
Utility GIS Data
(WS‐02014)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$343,131 $498,500 Utilities N/A Recurring
Project Status: This project enables contracts related to Utilities GIS (Geographic Information System) needs. AME
database is heavily utilized by Utilities Engineering staff to update the utility information in GIS. The updated
information is used by various City staff, such as marking/locating underground utilities to comply with USA
(Underground Service Alert) requirements; developing design drawings for pipeline replacement projects; verifying
existing underground utilities during construction activities; creating customized utility map books for field crews
and on‐call personnel to meet their specific needs. Annual surveying contracts collect GPS points of existing above‐
ground utility features within CIP project areas. The data being collected continues to be used to correct the GIS
database. Accurate utility data helps the design to select new pipe alignment to minimize construction conflicts
and provides data for additional road feature linework to be corrected in the older GIS/AVEC database via ESRI.
Water General Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
Equipment/Tools $30,008
(WS‐13002)
$105,000 Utilities N/A Recurring
Project Status: This project acquires new equipment and tools, the replacement of existing fusion equipment, and
other associated tools. The fusion equipment is used to fuse together pipe joints in the City's water distribution
system. Equipment and tools are required to be upgraded on an annual basis to maintain high quality standards
for the installation of the City's water distribution mains, along with the associated service standards and worker
safety and productivity measures. No purchases were made in the second half of FY 2023.
Water Fund Projects – Page 3 of 5
Water Fund Projects Status as of June 2023
Water Meters
(WS‐80015)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$115,515 $962,800 Utilities N/A Recurring
Project Status: This project enables the purchasing of meters for new customers, upgrading meters for current
customers, installing meter bypasses, and replacing obsolete meters that are no longer repairable. This funding
also allows for annual testing and calibration of selected meters to maintain meter accuracy and reliability. During
the AMI implementation process, approximately 50% of the meters will be replaced, with a focus on meters more
than twenty years old. Staff is currently targeting large diameter meter sets to be replaced first in preparation for
the upcoming AMI project.
Water Service
and Hydrant
Replacement
(WS‐80014)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$127,162 $400,000 Utilities N/A Recurring
Project Status: This project replaces system control valves, deteriorated galvanized service lines, lead goosenecks,
and fire hydrant valves and assemblies per the Fire Department’s flow testing, upgrades fire hydrants in main line
replacement project areas, and replaces existing undersized or deteriorated copper water services on an as needed
basis. Staff has been working on an extensive valve audit and to date have operated and evaluated approximately
60% of the City’s 6,500 water valves. This project will be increasing work to replace inoperative and leaking valves
identified during this audit process. In addition, the City will be doing additional work to look for possible lead whips
in our distribution system as we continue to comply with the new LCRR.
Water System
Customer
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$924,125 $904,600 Utilities N/A Recurring
Connections
(WS‐80013)
Project Status: This project allows for improvements that include new main extensions, valves, domestic services,
meters on upgraded services, backflow devices, fire services, and fire hydrants. System extensions are required to
provide service to new large developments and to serve existing customers requesting expanded service on
Development Services projects. There were no customer connections in the second half of FY 2023.
Water Fund Projects – Page 4 of 5
Water Fund Projects Status as of June 2023
Water System
Supply
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion
$17,073 $285,900 Utilities N/A Recurring
Improvements
(WS‐11004)
Project Status: This project evaluates and improves the City’s water distribution system on an as‐needed basis. This
project includes piping modifications, equipment replacements associated with water delivery, supervisory control
software upgrades, system modifications for water system quality compliance, conditional assessment of the
reliability of transmission mains, and security system installations. The water system includes the connection
facilities between the City’s and the San Francisco Public Utility Commission’s pipelines, emergency water wells
within the City, pumping stations, water reservoirs, and pipe lines. Security cameras will also be added to various
tanks, pump stations, and turnouts as part of the Security Cameras project. Staff is planning to purchase two new
mobile generators for Foothill pump stations in summer 2023. The other projects are still in the planning stage due
to competing priorities.
Water Fund Projects – Page 5 of 5
List of Completed Projects
Season
Completed
Year
Completed
Total Project Budget
**CIP #Project Name Project Description Project Type Fund Source Department CMR Date
This project incorporated renovations to the Utilities Water Gas Wastewater
(WGW) office space at the Municipal Service Center (MSC). The new work area
includes a small reception area, a renovated kitchen and printer area, additional Construction
offices and cubicles, upgrades to the HVAC system, lighting improvements and
fire life safety systems upgrade. Construction was completed in April 2023.
Water, Gas, Wastewater
Office Remodel
Buildings and
FacilitiesPE‐19001 Public Works Spring
Winter
Spring
Spring
2023
2023
2023
2023
$
$
$
$
1,234,354.00
298,200.00
This project provided funding for the replacement of all extrication tools for the
Fire Department. Extrication tools, also known as "Jaws of Life", are used to
FD‐22000 Extrication Tool Replacement rescue victims of car accidents and other emergencies where the victims are Procurement
trapped in confined spaces. Equipment was purchased in winter 2023 and the
project is complete.
Buildings and
Facilities Fire Department
This project has replaced approximately 18,600 linear feet (which represents
1.6% of the City's water distribution system) of mains and 265 services on
various streets in the City, including areas in the Duveneck, St. Francis, Barron Construction
Park and Charleston Meadows neighborhoods. Construction started in April
2022 and the project was substantially completed in spring 2023.
Water Main Replacement
Project 28WS‐14001
WC‐17001
Water Utilities 10,305,619.00
4,656,777.00
This project included the design and construction of high priority mains with
structural defects that could not be addressed with routine maintenance. The
wastewater mains on various streets in the City were replaced with
approximately 10,000 linear feet of HDPE sanitary sewer mains and associated
laterals in the Ventura, Charleston Meadows, Fair Meadow, and Palo Verde
neighborhoods. The project achieved substantial completion in April 2023.
Wastewater Collection
System Rehabilitation
Augmentation Project 30
Wastewater
CollectionConstruction Utilities
This project included the design and reconstruction of the Palo Alto Airport
apron. The need to reconstruct the aircraft parking apron is critical to airport
AP‐16000 Airport Apron Reconstruction safety. Construction Phase I was completed in November 2017. Construction
Phase II was completed in winter 2020. Construction on Phase III reached
substantial completion in June 2023
Construction
Construction
Airport Airport Spring 2023
2022
$
$
41,563,570.00
This project replace rubberized and synthetic turf surfacing in the playground
and replace play equipment including swings, climbing net, and playhouse. AnMagical Bridge Playground
PE‐21003 Rubber and Synthetic Turf
Resurfacing
IFB was issued in November 2021 and Council awarded a construction contract
in spring 2022. Installation of rubberized and synthetic surfacing, replacement
of climbing nets and renovation of the playhouse took place in fall 2022. Project
was completed in December 2022.
Parks and Open
Space Public Works Fall 857,380.00
1
List of Completed Projects
Season
Completed
Year
Completed
Total Project Budget
**CIP #Project Name Project Description Project Type Fund Source Department CMR Date
This project designed and constructed approximately 21,700 linear feet (which
represents 1.9% of the City's Gas distribution main system) of distribution main
and 320 gas services constructed mainly of PVC material on various streets
within the Midtown, Evergreen Park, Ventura, College Terrace, Charleston
Terrace, and Research Park neighborhoods. Construction began in winter
2021and was completed in summer 2022
Gas Main ReplacementGS‐13001 Construction Gas Utilities Summer 2022 $7,951,858.00Project 23
This project replaced the entire complement of Automated External
Automated External Defibrillators (AEDs) throughout City facilities and emergency response vehicles,Buildings and
FacilitiesFD‐21000
PF‐17000
Procurement
Construction
Fire Department
Public Works
Summer
Fall
2022
2022
$237,500.00Defibrillator Replacement which currently totals 93 AEDs. The RFP process was completed in fall 2021.
The new AEDs were purchased and deployed in summer 2022.
This project replaced the existing MSC roofs. The existing asphalt and gravel
Municipal Service Center A, B, roofs have reached the end of their useful life and needed to be replaced. The Buildings and
Facilities $2,013,475.00& C Roof Replacement new roofs will meet current cool roofing codes to optimize energy efficiency.
Construction was completed in November 2022.
This project installed capacitor banks at electric substations and on distribution
lines to ensure Northern California Power Association Power Factor
requirements are met. Capacitor banks were installed at Hanover Avenue,
Hansen Way, Maybell Avenue, and Park Boulevard Substations. The project
was substantially completed in June 2022 and will be commissioned and
energized in summer 2022.
EL‐16002 Capacitor Bank Installation Construction Electric
Electric
Utilities Spring 2022 $1,050,443
The Utilities Department removed the overhead lines allowing for the
installation of the Overhead Catenary System above the rails for the Caltrain
Modernization. This project was completed in spring 2022
Facility Relocation for CaltrainEL‐17007 Construction
Construction
Utilities Spring
Spring
2022
2022
$
$
3,055,472
4,646,247
Modernization Project
This project upgraded safety, site amenities, playground facilities, a new
restroom, irrigation, drainage, and ADA accessibility improvements at
PE‐08001 Rinconada Park Improvement Rinconada Park. These improvements were identified in the Rinconada Long
Range Plan (LRP). Phase 1 of construction started in August 2021 and
Parks and Open
Space Public Works
construction was completed in spring 2022.
This project reconfigured the distribution circuits to the substation transformer
EL‐14005 Reconfigure Quarry Feeders at Quarry Substation. Design of QR 27 feeder replacement was completed in
spring 2021. Construction was completed in December 2021 .
Construction Electric Utilities Fall 2021 $792,034
2
List of Completed Projects
Season
Completed
Year
Completed
Total Project Budget
**CIP #Project Name Project Description Project Type Fund Source Department CMR Date
This project provided for the relocation of the Junior Museum and Zoo to
Cubberley for two years while a new JMZ was being built, tenant improvements
to the Cubberley Auditorium and then removal of tenant improvements post‐
construction. Construction of the new Junior Museum and Zoo started in June
2018 and was completed in late 2021. The new Junior Museum and Zoo was
opened to the public on November 12, 2021.
Buildings and
Facilities
Community
ServicesAC‐18001 JMZ Renovation Construction
Construction
Fall
Fall
2021
2021
$
$
2,927,870.00
264,235.00
This project included a systems analysis and repaired the water proofing system
in the High Street and Bryant Street parking garages. Water proofing repairs
PE‐18002 Garages Waterproofing and were completed in the High Street parking garage. Additional funding was
High and Bryant Street Buildings and
Facilities Public Works
Repairs added and the contractor completed waterproofing repairs in the subterranean
stairwells in the Bryant Street garage in fall 2021.
As part of the 2014 Council Infrastructure Plan, this project designed and
constructed a new pedestrian bridge across Highway 101 at Adobe Creek.
Council approved a contract with Granite Construction in November 2019.
Construction began in January 2020. The project construction completed on
November 20, 2021, with a ribbon‐cutting ceremony and a community
celebration.
Highway 101 Pedestrian
Bicycle Overpass Project
Traffic and
TransportationPE‐11011
EL‐12001
Construction
Construction
Public Works Fall
Fall
2021
2021
$
$
22,889,453
3,904,425
This project undergrounded the existing overhead utility systems in the area
along the 400 block of West Charleston and El Camino Real. Staff completed
cable, equipment installation and 100% of customer service conversions. The
construction for the final phase of the project to install two 60 foot tall steel
poles and to reconductor the 60 kV sub‐transmission lines was completed in the
fall 2021.
Underground District 46
Charleston Electric Utilities
This project improved the Pearson Arastradero Preserve parking lot by
Pearson Arastradero Preserve improving the base rock surfacing, adding drainage, widening the entrance for Parks and Open
Space
Community
ServicesOS‐18001
CB‐16001
CB‐19001
Construction
Study
Spring
Spring
Spring
2021
2021
2021
$
$
$
170,300
926,792
350,000
Parking lot Improvement safety, and new fencing. This new improvement will allow the overflow parking
area to be open year round. The work was completed in May 2021.
Cubberley Community Center This project developed the master plan for future use of the Cubberley Buildings and
Facilities
Community
ServicesMaster Plan Community Center site by the City and Palo Alto Unified School District.
This project replaced the Building management System(BMS) controls for the
pavilion, Theater, Wing I, and Gyms A and B boiler rooms at the Cubberley
Community Center. The project included the installation of control points for
each building along with controllers, valve and damper actuators.
Cubberley Building
Management Systems
Buildings and
FacilitiesConstruction Public Works
3
List of Completed Projects
Season
Completed
Year
Completed
Total Project Budget
**CIP #Project Name Project Description Project Type Fund Source Department CMR Date
This project replaced the current ring down system that provides an audible
alert of calls in the fire stations. Ongoing installations started in 2018 and were
completed with Fire Station #3.
Fire Ringdown System
Replacement
Buildings and
FacilitiesFD‐14002
PD‐14000
Construction
Construction
Construction
Construction
Fire Departent Spring
Winter
Spring
Winter
2021
2021
2021
2021
$
$
$
$
400,144
77,569
94,500
146,466
Internal Alarm System
Replacement
The project replaced the citywide internal alarm system. The alarms at City Hall
migrated to this new system in FY 2019, but was completed in early 2021.
Buildings and
Facilities
Police
Department
Self Contained Breathing
FD‐20001 Apparatus (SCBA) Air
This project replaced the central air compressor that provides air for the self‐
contained breathing apparatus (SCBA) tanks to ensure firefighter safety when
entering environments with hazardous air quality.
Buildings and
Facilities Fire Department
Public Works
Compressor Replacement
Airport Electrical
Improvements
This project replaced the outdated electrical panels for the Palo Alto Airport
office rental spaces. Construction was completed in January 2021.AP‐20000
PE‐18000
Airport
This project built the California Avenue Area Parking Garage, as part of the 2014
Council Infrastructure Plan. The parking garage has 627 parking spaces with 2
basement levels and 4 above grade floors. The garage features an automated
parking space guidance system, EV charging stations, bicycle parking, and
motorcycle parking. The garage was opened to the public on December 8, 2020.
New California Avenue Area
Parking Garage
Buildings and
FacilitiesConstruction
Construction
Public Works
Public Works
Fall
Fall
2020
2020
$
$
50,119,976
187,064
This project updated the individual sleeping quarters in the firehouse to address
gender issues and privacy concerns. Fire Station #1 was the only fire station in
the City that did not have separate bedrooms to accommodate male and female
firefighters. This project was completed in fall 2020.
Buildings and
FacilitiesPF‐14002 Fire Station 1 Improvements
This project replaced gas services laterals constructed of Acrylonitrile‐butadiene‐
styrene (ABS) or Tenite material on various streets. Council approved funding in
June 2019. The project replaced 104 ABS and Tenite gas services. The WQCP
ABS gas service is assigned to Utility Operations for replacement and the
remaining five ABS gas services will be scheduled for replacement once the five‐
year moratorium ends on those streets. As of November 2020, this project is
complete.
Gas ABS/Tenite Replacement
ProjectGS‐18000
SD‐19000
Construction
Construction
Gas Utilities
Utilities
Fall
Fall
2020
2020
$
$
2,615,100
2,976,813
This project replaced 1,750 linear feet of storm drain with 48‐inch diameter High
Density Polyethylene (HDPE) pipe and associated catch basins, laterals and
manholes. In addition to underground work, additional street restoration and
concrete work was completed. Work includes resurfacing one full lane on Loma
Verde from the beginning to the end of the project limits, replacement of
driveways, sidewalk, and 718 linear feet of curb and gutter. The contract was
awarded in June 2020, construction work began in August 2020, and was
completed in December 2020.
Loma Verde Avenue Trunk
Line Improvements Storm Drain
4
List of Completed Projects
Season
Completed
Year
Completed
Total Project Budget
**CIP #Project Name Project Description Project Type Fund Source Department CMR Date
This project is part of the City’s recent Seismic Upgrade and Emergency Water
Supply and Storage Projects. The reservoir was drained in 2012 for
approximately two years to allow extensive seismic rehabilitation work to be
performed and construction of a new pump station. Subsequently hairline
cracks were sealed in the reservoir. A geotechnical consultant was hired to
evaluate the tank foundation. This study was completed and there were several
options identified. Staff has completed the design and construction of the vent
Mayfield Reservoir Subgrade
and Venting RepairWS‐19000 Construction
Construction
Construction
Water Utilities Fall
Fall
Fall
2020
2020
2020
$
$
$
600,000
3,649,356
4,434,839
This project undergrounded the existing overhead distribution system in the
area bounded by Middlefield Road, Homer Avenue, Webster Street, and
EL‐11010 Middlefield, Homer, Webster, Addison Avenue. Installation of substructures and utility electric system is
Underground District 47
Electric Utilities
Utilities
Addison completed. Where possible, the overhead electric lines were removed and
poles cut down to the level of the communication lines.
This project replaced of 8,972 linear feet of wastewater mains. The sanitary
sewer mains, laterals, and manholes to be rehabilitated or replaced in this
project are located in the Charleston Meadows neighborhood. Construction
started in February 2020 and was suspended for almost 3 months due to COVID‐
19 County’s Shelter‐in‐Place Order. The project is complete as of December
2020.
Wastewater Collection
WC‐16001 System Rehabilitation
Augmentation Project 29
Wastewater
Collection
This project modernized the existing elevators at parking Lot J. The project
involves upgrading the interior of the elevators, elevator control interface, call
buttons, and meeting current ADA standards. Construction started in April
2019. Project is complete except for the State final inspection on the second
car. State is behind because of COVID, but the inspection should be done by the
end of July 2020.
Parking Lot J Elevator
Modernization
Buildings and
FacilitiesPF‐18000 Construction
Construction
Public Works
Public Works
Spring 2020
2020
$
$
781,324
This project replaced the existing Fire Station at Embarcadero Road and Newell
Road with a new structure that meets essential services standards and current
program needs. Construction completed in March 2020.
Buildings and
FacilitiesPE‐15003 Fire Station 3 Replacement Winter 10,080,258
This project included the recoating of four steel tanks. Work under this project
was included in the Seismic Upgrade of four Steel Tanks and the three Turnout
Projects. Once construction started, it was found that the Montebello Reservoir
was in very poor condition. Due to escalating costs associated with roof
replacement, staff decided to complete construction of the Montebello
Reservoir and re‐evaluate the remaining three tanks for replacement.
Water Reservoir Coating
ImprovementsWS‐08001 Construction Water Utilities Spring 2020 $2,141,172
5
List of Completed Projects
Season
Completed
Year
Completed
Total Project Budget
**CIP #Project Name Project Description Project Type Fund Source Department CMR Date
This project replaced approximately 9,600 linear feet of structurally deficient,
aging, or corroded water mains and services along the mains on Sand Hill Road, Construction
Oak Creek Drive (5%) and Fulton Avenue.
Water Main Replacement ‐
Project 27WS‐13001 Water Utilities Spring
Spring
2020
2020
$
$
7,786,998
5,665,897
This project enabled the design and construction of a high priority wastewater
main and lateral replacement work to reduce inflow of rainfall and groundWastewater Collection
WC‐15001 System Rehabilitation Wastewater
Collectionwater into the collection system. The project replaced or rehabbed a total of
7,655 linear feet of wastewater mains located in the Leland Manor/Garland,
Midtown West, and Lower Page Mill/Los Altos Hills areas of the City.
Construction Utilities
Utilities
Augmentation Project 28
This project met the growing electric needs of the VA Hospital. Staff has had
numerous discussions with VA Hospital on electric load growth at the hospital
VA Hospital ‐ Customer Load and anticipated needs from the utility. Much of the cost is reimbursed to theEL‐17003 Design Electric Spring 2020 $84,984RequirementsCity by the VA Hospital. Staff has prepared preliminary designs for interim
solutions and is awaiting additional information from VA to develop long range
plans to meet their future needs.
This project added electronic security systems at utility sites to protect
equipment at electric substations, water pumping plants, reservoirs, and gas
stations from intrusion and vandalism. Cameras and detection systems have
been installed at nine electric substations, three water stations, and one natural
gas station to monitor facilities.
Utility Site Security
ImprovementsEL‐04012
EL‐11008
Construction
Construction
Electric
Electric
Utilities
Utilities
Spring
Spring
2020
2020
$
$
1,644,681
149,023
This project rebuilt and replaced the underground electric system in
Underground District 19, the area bounded by Forest Avenue, Waverley Street,
Addison Avenue, and Alma Street.
Rebuild Underground District
19
This project replaced Self Contained Breathing Apparatus equipment (SCBA)
used by firefighters when entering hazardous conditions when responding to
fire and hazardous materials incidents. The SCBA provides breathable air for
firefighters when entering environments where the atmosphere is immediately
dangerous to life or health. The expected service life for SCBAs is 15 years.
Self Contained Breathing
Apparatus Replacement
Buildings and
FacilitiesFD‐18000 Purchase
Purchase
Fire Department
Fire Department
Spring
Spring
2020
2020
$
$
799,999
850,000
This project replaced the entire complement of twenty cardiac monitors in the
Department. Along with other tools needed for patient assessment and airway
verification, cardiac monitors assess cardiac activity in patients and provide
defibrillation and pacing.
Buildings and
FacilitiesFD‐20000 Cardiac Monitor Replacement
6
List of Completed Projects
Season
Completed
Year
Completed
Total Project Budget
**CIP #Project Name Project Description Project Type Fund Source Department CMR Date
This project included the construction of curb extensions and the installation of
new pedestrian signal heads and traffic signal modifications in 2019 as part of
the Upgrade Downtown project.
Downtown Mobility and
Safety Improvements
Traffic and
Transportation Transportation
Office ofPL‐16001 Construction
Purchase
Fall
Fall
2019
2019
$
$
1,819,847
99,000
This project replaced the Thermal Imaging Cameras (TICs) on all fire and
response vehicles used to help identify the location of victims; assess the source
of fires, smoke, and heat; to assist in creating a plan of action.
Thermal Imaging Cameras
Replacement
Buildings and
FacilitiesFD‐20002 Fire Department
This project addressed areas that were identified in Wastewater Capital
Improvement Project 17 (Cleaning and Video Inspection of the Collection
System) as needing rehabilitation. This project was combined with Project 25
and 26(WC‐12001; WC‐13001).
Wastewater Collection
WC‐11000 System Rehabilitation Wastewater
CollectionConstruction
Construction
Construction
Utilities
Utilities
Fall
Fall
Fall
2019
2019
2019
$
$
$
3,131,595
3,309,998
1,851,708
Augmentation Project 24
Wastewater Collection
WC‐13001 System Rehabilitation
Augmentation Project 26
This project was combined with Project 24 and 25(WC‐11001; WC‐12001). All
new service laterals were installed from the new sewer main to the new sewer
cleanouts located in the City’s right‐of‐way.
Wastewater
Collection
Cubberley Track and Field
Replacement
This project replaced the synthetic turf field, installed an all‐weather track and a
fitness area.
Parks and Open
SpaceCB‐19000
PE‐14018
Public Works
Baylands Boardwalk
Improvements
This project replaced the existing boardwalk with similar alignment and
configuration.
Buildings and
FacilitiesConstruction
Construction
Public Works
Public Works
Winter
Winter
2019
2019
$
$
2,123,681
494,818This project improved the Administrative Services Department offices on the
fourth floor of City Hall.
Buildings and
FacilitiesPE‐17009 City Hall Floor 4 Remodel
Lucie Stern Buildings
PE‐14015 Mechanical and Electrical
Upgrades
This project replaced and upgraded the mechanical, electrical, and fire/life
safety systems at Lucie Stern Children’s Theater, Lucie Stern Community
Theater, and Lucie Stern Community Center.
Buildings and
FacilitiesConstruction Public Works Spring 2019 $6,142,607
Planning and
Community
Environment
Quarry Road Improvements This project included planning, design and construction of bicycle and Traffic and
TransportationPL‐16000
EL‐17008
Construction
Construction
Spring 2019
2019
$
$
5,148,378
499,997
and Transit Center Access pedestrian improvements along Quarry Road.
Utility Control Center
Upgrades This project upgraded the Utility Control Center working environment.Electric
Gas
Utilities Winter
This project replaced approximately 23,700 linear feet of gas mains and services
along University Avenue and other streets in the Downtown North
nieghborhood.
Gas Main Replacement
Project 22GS‐12001 Construction
Construction
Utilities Spring
Spring
2019
2019
$
$
11,658,997
3,211,998
Wastewater Collection
WC‐12001 System Rehabilitation /
This project was combined with Project 24 and 26 (WC‐11001; WC‐13001)
replacing 45,294 linear feet of sanitary sewer mains in university South,
Professorville and Old palo Alto neigborhoods.
Wastewater
Collection Utilities
Augmentation Project 25
7
List of Completed Projects
Season
Completed
Year
Completed
Total Project Budget
**CIP #Project Name Project Description Project Type Fund Source Department
Public Works
Utilities
CMR Date
This project provides funding for the design and construction of the sludge
dewatering facility and truck loadout to retire existing dewatering and sewage
sludge incinerators.
Dewatering and Loadout
Facility
Wastewater
TreatmentWQ‐14001
WS‐12001
Construction
Construction
Construction
Spring
Spring
2019
2019
2018
$
$
$
27,497,551
7,506,161
525,000
This project replaced approximately 11,000 linear feet of aging water mains and
services which included water main replacement as part of the Upgrade
Downtown Project.
Water Main Replacement –
Project 26 Water
This project improved the Planning and Community Environment (PCE)
Department offices on the fifth floor of City Hall.
Buildings and
FacilitiesPE‐17009 City Hall Floor 5 Remodel Public Works Summer
Baylands Nature Interpretive This project replaced worn out or non‐functioning exhibits at the Baylands
Center Exhibit Improvements Nature Interpretive Center.
Buildings and
Facilities
Community
ServicesAC‐14001
PE‐17000
PD‐14000
Construction
Construction
Construction
Summer
Summer
Summer
2018
2018
2018
$
$
$
56,000
250,000
78,000
Mitchell Park Adobe Creek
Bridge Replacement
Parks and Open
SpaceThis project replaced the existing bridge over Adobe Creek in Mitchell Park.Public Works
PoliceInternal Alarm System
Replacement
This project replaced the citywide system of panic alarms from various
departments and the Council chambers.
Buildings and
Facilities
Maybell 1&2 4/12kV
ConversionEL‐14004
GS‐15001
This project converted circuits 1 & 2 at Maybell substation from 4kV to 12kV.Construction
Construction
Electric
Gas
Utilities
Utilities
Fall 2018
2018
$
$
364,796
150,000Security at City Gas Receiving This project equiped the City’s four Gas Receiving Stations with video
Stations Summersurveillance systems.
Matadero Creek Storm Water
SD‐13003 Pump Station and Trunk Line This project upgraded the capacity to the Matadero Creek Storm Water Pump
Station, which serves a low‐lying 1200‐acre area of southeastern Palo Alto.Construction Storm Drain
Airport
Public Works Summer 2018 $6,685,317
Improvements
Wildlife Hazard Management The Wildlife hazard Management Plan identified the specific actions the airportAP‐16002 Study
Construction
Study
Public Works
Utilities
Summer
Winter
Spring
2018
2018
2018
$
$
$
63,415
4,022,455
167,741
Plan will take to mitigate the risk of wildlife strikes on or near the airport.
Wastewater Collection
WC‐14001 System Rehabilitation This project replaced 16,859 linear feet of sanitary sewer mains of various sizes
on various streets.
Wastewater
CollectionAugmentation Project 27
This project analyzed flooding conditions and recommended flood control
structures and drainage and erosion control solutions for the creek located
within Foothills Park.
Buckeye Creek Hydrology
Study
Parks and Open
SpacePG‐15000 Public Works
8
List of Completed Projects
Season
Completed
Year
Completed
Total Project Budget
**CIP #Project Name Project Description Project Type Fund Source Department
Public Works
Public Works
CMR Date
CalTrain Corridor Video This project replaced two existing gateway signs in the right‐of‐way for the
California Avenue business district.
Streets and
SidewalksPE‐17004 Management System Construction
Construction
Study
Spring
Fall
2018
2017
2017
2017
2017
2017
2017
$
$
$
$
$
$
$
1,550,000
170,608
627,057
541,355
198,529
3,119,806
3,361,118
Installation
Parking Lot Q Elevator
Modernization
Buildings and
FacilitiesPF‐16003
PE‐13003
This project modernized the existing elevator at Parking Lot Q.
Parks, Trails, Open Space, and This master plan provided guidance on the recreation and improvement needs
Recreation Master Plan
Parks and Open
Space
Community
Services Fallfor Palo Alto’s parks, trails, open space and recreational programs.
This project developed a plan for short, medium and long range improvements
to the regional park including the consideration of pathways, new restrooms
and playgrounds, new landscaping, and revitalization of underutilized areas
within the park.
Parks and Open
Space
Community
ServicesPE‐12003 Rinconada Park Master Plan Study Fall
The project developed an inventory of all City‐owned bridges and culvert
Structural Assessment of City structures, condition assessment, cost estimate for rehabilitation, and
Bridges
Buildings and
FacilitiesPE‐13012 Study Public Works
Utilities
Fallrecommendation for future inspection frequencies, assessment and
improvements.
Wastewater Collection Combined with Project 25 and 26 (WC‐12001; WC‐13001), this project replaced
and/or rehabilitated approximately 42,398 linear feet of sanitary sewer mains of Construction
various sizes, 779 sewer laterals, and 121 sewer manholes.
Wastewater
CollectionWC‐11000 System Rehabilitation /Fall
Augmentation Project 24
Wastewater Collection
WC‐13001 System Rehabilitation /
Augmentation Project 26
Combined with Project 25 and 26 (WC‐12001; WC‐13001), this project replaced
and/or rehabilitated approximately 42,398 linear feet of sanitary sewer mains of Construction
various sizes, 779 sewer laterals, and 121 sewer manholes.
Wastewater
Collection Utilities Fall
This project completed the rehabilitation of the Palo Alto Municipal Golf Course,
including a new layout for the course, new prefabricated restroom, new water‐
saving turf and irrigation system, and rebranded the course as the Baylands Golf
Links.
Golf Reconfiguration and
PG‐13003 Baylands Athletic Center
Improvements
Parks and Open
SpaceConstruction
Construction
Construction
Public Works
Utilities
Fall 2017
2017
2017
$
$
$
13,675,177
2,364,937
5,445,069
Gas Main Replacement –
Project 21
This project combined with GWR 19B & GMR 20 and replaced ABS gas mains
and services.GS‐11000
WS‐11000
Gas Winter
Winter
This project provided installation of approximately 11,869 linear feet of new
High Density Polyethylene (HDPE) water mains, 232 new HDPE water services,
and 15 new fire hydrants within the City limits.
Water Main Replacement –
Project 25 Water Utilities
The 2015 Water System Master Plan identified present capital improvements
and replacement rates required to ensure optimal reliability levels of service to
the existing distribution and transmission systems.
WS‐15004 Water System Master Plan Study Water Utilities Spring 2017 $500,000
9
List of Completed Projects
Season
Completed
Year
Completed
Total Project Budget
**CIP #Project Name Project Description Project Type Fund Source Department
Utilities
CMR Date
Wastewater Collection Combined with Project 22 (WC‐09001). This project replaced and/or
rehabilitated approximately 33,497 linear feet of sanitary sewer mains of
various sizes, 554 sewer laterals, and 102 sewer manholes.
Wastewater
CollectionWC‐10002 System Rehabilitation /Construction
Construction
Construction
Construction
Construction
Construction
Construction
Construction
Construction
Construction
Construction
Winter
Spring
Winter
Winter
Fall
2017
2017
2017
2017
2016
2016
2016
$
$
$
$
$
$
$
$
$
$
$
1,272,289
696,918
208,648
400,000
1,499,979
94,419
Augmentation Project 23
Street Light System Street
EL‐10009 Light System Conversion
Project
This project converted HPS streetlights to LED and the conversion of
approximately 4500 cobrahead streetlight fixtures.Electric
Electric
Electric
Utilities
Sand Hill / Quarry 12kV
InterTie
This project installed new wire to connect circuits QR‐24 and QR‐27 in the Sand
Hill/Quarry area.EL‐13006
EL‐15001
Utilities
Electric Substation Battery
Replacement This project replaced the batteries in all nine of the City's electric substations.
This project replaced the synthetic turf at the Stanford/Palo Alto Playing Fields.
Utilities
Stanford/Palo Alto Playing Parks and Open
Space
Community
ServicesPG‐13001 Fields Soccer Turf
Replacement
Park Maintenance Shop
Remodel
This project renovated and remodeled the Parks maintenance shop for safety
and efficienciency upgrades.
Parks and Open
Space
Community
ServicesPG‐09003
PE‐12017
Summer
SummerCity Hall First Floor
Renovations
This project installed new elevator control panels and replaced the gray‐painted
panels inside the elevators.
Buildings and
Facilities Public Works
Public Works
Public Works
3,974,963
156,254
889,452
421,126
334,607
This project created a temporary main Library to be used while the new one was
being constructed.
Buildings and
FacilitiesPE‐11012 Temporary Main Library
The project replaced decking, railings, structural framing members, exterior
wood flooring, and cabinetry, restroom reconfiguration, and provided
Americans with Disabilities Act (ADA) improvements.
Baylands Nature Interpretive
Center Facility Improvement
Buildings and
FacilitiesPE‐15029 Spring
Summer
Fall
2017
2016
2016
This project improved the children’s playground and included park amenity
upgrades such as new playground equipment, a new retaining wall, surfacing
and pathway upgrades, planting restoration and irrigation renovations, and
replaced of damaged wood benches and the playground perimeter fence.
Parks and Open
Space
Community
ServicesPE‐13008 Bowden Park Improvements
PE‐13020 Byxbee Park Trails This project provided trail and site amenities over the remaining area of the
landfill cap.
Parks and Open
Space Public Works
10
List of Completed Projects
Season
Completed
Year
Completed
Total Project Budget
**CIP #Project Name Project Description Project Type Fund Source Department
Public Works
Public Works
CMR Date
This project improved the Utilities Department administrative offices on the
third floor of City Hall. It included new carpet, wall reconfiguration, a
kitchenette, cabinets, paint, soundproofing, office furniture, doors, and
associated building systems.
Buildings and
FacilitiesPE‐17002 City Hall Floor 3 Remodel Construction
Construction
Construction
Construction
Spring
Summer
Winter
Spring
2017
2016
2017
2017
2016
2016
2016
2016
2015
$
$
$
$
$
$
$
$
440,000
3,247,248
65,000
Lucie Stern Buildings
PE‐14015 Mechanical and Electrical
Upgrades – Phase 1
This project replaced and upgraded the mechanical, electrical, and fire/life
safety systems at Lucie Stern Children’s Theater, Lucie Stern Community
Theater, and Lucie Stern Community Center.
Buildings and
Facilities
Sarah Wallis Park
Improvements
This project improved site amenities with new concrete pathways, replaced old
furnishings, and upgraded landscape with drought tolerant species.
Parks and Open
Space
Community
ServicesPG‐12004
This project replaced the perimeter fencing and gates surrounding the Palo Alto
Airport boundaries to prevent unauthorized access to the airport runway in
accordance with Federal and State standards.
AP‐16003 Airport Perimeter Fence Airport
Storm Drain
Gas
Public Works
Public Works
Utilities
2,003,540
7,676,275
149,500
150,000
464,433
Channing Avenue/Lincoln
SD‐11101 Avenue Storm Drain
Improvements
This project installed of 5,800 linear feet of 36‐inch to 60‐inch diameter storm
drain along Channing and Lincoln Avenues over three project phases to increase Construction
drainage system capacity.
Winter
Summer
Winter
Winter
Gas Distribution System
Model
This project included the development, model installation, testing,
documentation, and staff training of a natural gas distribution system model.GS‐14004
AC‐14000
Study
Art Center Auditorium Audio, This project replaced outdated audio visual equipment and furnishings
Visual and Furnishings
Buildings and
Facilities
Community
ServicesConstruction
Construction
Construction
following the auditorium’s use as a temporary library.
This project renovated the Rinconada Pool locker room including the changing
area, restrooms, and showers in the women's and men's locker rooms.
Buildings and
FacilitiesPF‐15000 Rinconada Pool Locker Room
PE‐13016 El Camino Park Restoration
Public Works
This project installed new athletic fields, synthetic turf, field lighting, fencing, a
new restroom, scorekeeper booth and storage buildings, an expanded parking
lot, new bike and pedestrian pathways, landscaping, benches, and other
amenities.
Parks and Open
Space
Community
Services Fall $5,611,122
Notes: ** Final Project Actuals may be different from Total Project Budget amounts Grand Total $353,550,656
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