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HomeMy WebLinkAboutStaff Report 2306-16312.Approval of Minutes from May 22, 2023 and June 5, 2023 Meetings City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: June 19, 2023 Report #:2306-1631 TITLE Approval of Minutes from May 22, 2023 and June 5, 2023 Meetings RECOMMENDATION That the minutes be reviewed and approved. ATTACHMENTS Attachment A: May 22, 2023 Draft Action Minutes Attachment B: June 5, 2023 Draft Action Minutes APPROVED BY: Mahealani Ah Yun CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 3 Special Meeting May 22, 2023 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely: Absent: Special Orders of the Day 1. Proclamation Honoring Thomas Foon Chew 2. Proclamation Honoring Birge Clark NO ACTION Agenda Changes, Additions and Deletions NO ACTION Public Comment Closed Session 3. PUBLIC EMPLOYEE APPOINTMENT Authority: Gov Code section 54957(b) Titles: City Clerk 4. CONFERENCE WITH LABOR NEGOTIATORS Unrepresented Employee: City Clerk City representatives: Sandra Blanch Authority: Government Code Section 54957.6 MOTION: Council Member Lythcott-Haims moved, seconded by Vice Mayor Stone to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 6:01 P.M. DRAFT ACTION MINUTES Page 2 of 3 Sp. City Council Meeting Draft Action Minutes: 05/22/2023 Council returned from Closed Session at 7:35 P.M. Mayor Kou announced no reportable action. Council Member Questions, Comments and Announcements Study Session AA1. FY 2024 Proposed Operating and Capital Budget - Finance Committee Update and Council Budget Discussion NO ACTION Consent Calendar Mayor Kou registered a no vote on Agenda Item Number 8. MOTION: Council Member Lauing moved, seconded by Vice Mayor Stone to approve Agenda Item Numbers 5-10. MOTION PASSED ITEMS 5-7, 9-10: 7-0 MOTION PASSED ITEM 8: 6-1, Kou no 5. Approval of Minutes from May 8, 2023 Meeting 6. Approve the Services Agreement between the City of Palo Alto and the Peninsula Corridor Joint Powers Board (Caltrain) for the Connecting Palo Alto Grade Separation Projects and Authorize the City Manager to Execute the Agreement; CEQA status – not a project. 7. Approval of Amendment No. 1 to Contract No. S20178516 with Hohbach-Lewin, Inc. to increase compensation by $10,000 and to extend the Contract Term through March 30, 2026 for On-Call Structural Engineering Services for various Public Art Installations; CEQA Status – Not a Project. 8. SECOND READING: Adopt an Ordinance Continuing the Interim Parklet Program Until March 31, 2024 (FIRST READING: May 8, 2023 PASSED 6-1, Kou no) 9. Amendment to Palo Alto Municipal Code Title 18 Chapter 18.42, Standards for Special Uses, to Codify Firearms Sales Limitations Ordinance; CEQA status—exempt under CEQA Guidelines section 15061(c)(3). DRAFT ACTION MINUTES Page 3 of 3 Sp. City Council Meeting Draft Action Minutes: 05/22/2023 10. Adoption of a Permanent Ordinance Amending Titles 18 and 21 to Implement State Housing Legislation from the 2021 Legislative Session, Including SB 9. Environmental Analysis: Exempt from Environmental Analysis under CEQA Guidelines Section 15061(b)(3) and Government Code Sections 66411.7(n) and 65852.21(j). The Planning and Transportation Commission (PTC) has recommended Council adopt the ordinance. Closed Session AA2. CONFERENCE WITH CITY ATTORNEY- EXISTING LITIGATION; Subject: Yes In My Backyard, et al. v. City of Palo Alto; Santa Clara County Superior Court Case No. 23-CV-410811 (One Case, as Defendant); Authority: Government Code Section 54956.9(d)(1) MOTION: Council Member Veenker moved, seconded by Council Member Lythcott-Haims to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 10:15 P.M. Council returned from Closed Session at 11:09 P.M. Mayor Kou announced no reportable action. Adjournment: The meeting was adjourned at 11:10 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 4 Special Meeting June 5, 2023 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely: Absent: Study Session 1. 1237 San Antonio Road: Regional Water Purification Facility. Request for Pre-screening by Santa Clara Valley Water to Amend the Comprehensive Plan Land Use Designation and map for a Portion of the Subject Property From Public Conservation Land (CL) to Major Institution/Special Facility (MISP). Environmental Analysis: This Study Session is Not a Project in Accordance With CEQA. Consent Calendar Council Member Tanaka registered a no vote on Agenda Item Number 4. MOTION: Mayor Kou moved, seconded by Council Member Lauing to approve Agenda Item Numbers 2-12. MOTION PASSED ITEMS 2-3, 5-10, 12: 7-0 MOTION PASSED ITEM 4: 6-1, Tanaka no MOTION PASSED ITEM 11: 6-0-1, Lythcott-Haims recuse 2. Approval of Minutes from May 15, 2023 Meeting 3. Approval of Second Amended and Restated Joint Powers Agreement for the San Francisquito Creek Joint Powers Authority, CEQA: Not a Project 4. Approval of Construction Contract with O’Grady Paving, Inc. (C23187512) for the Churchill Avenue/Alma Street Railroad Crossing Safety Improvements Project, Capital DRAFT ACTION MINUTES Page 2 of 4 Sp. City Council Meeting Draft Action Minutes: 06/05/2023 Improvement Program Project PL-20000 in the amount of $2,265,340 and Authorization for the City Manager to Execute Change Orders up to $226,534; and CEQA status – exempt under CEQA Guidelines Section 15301(c) 5. Adoption of a Resolution 10110 for Senate Bill 1, the Road Repair and Accountability Act, for Fiscal Year 2024, Providing the Project List for the Street Maintenance Project, Capital Improvement Program Project PE-86070; CEQA Status – Not a Project 6. Approval of Office of City Auditor Task Order Change - 4.08 Public Safety Building- Construction Audit, as recommended by the Policy and Services Committee. 7. Approval of Office of City Auditor Task Order Change - FY23-05 Various Reporting & City Hotline, as recommended by the Policy and Services Committee. 8. Approval of Office of City Auditor Task Order Change - 4.20 Procurement, as recommended by the Policy and Services Committee. 9. Adoption of an Ordinance Amending Section 2.04.010 (Regular Meeting) of Chapter 2.04 (Council Organization and Procedure) of the Palo Alto Municipal Code to Change the City Council Meeting Start Time from Six p.m. to Five- Thirty p.m. 10. Adoption of a Resolution 10111 to Appoint Mahealani Ah Yun as Interim City Clerk Through December 1, 2023 at the annual salary of $121,285 - CEQA exempt 11. SECOND READING: Ordinance 5585 Amending Title 18 (Zoning) of the Palo Alto Municipal Code to Amend Requirements Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units (FIRST READING: May 15, 2023, PASSED 7-0) 12. SECOND READING: Amendment to Palo Alto Municipal Code Title 18 Chapter 18.42, Standards for Special Uses, to Codify Firearms Sales Limitations Ordinance 5586; CEQA status—exempt under CEQA Guidelines section 15061(c)(3) (FIRST READING: May 22, 2023 PASSED 7-0) Action Items 13. PUBLIC HEARING: Adoption of an Ordinance Amending Section Palo Alto Municipal Code Chapter 9.68, Rental Housing Stabilization, to Clarify the Definitions of At-Fault and No- Fault Just Cause for Evictions, Extend Just Cause Eviction Protections and Tenant Relocation Assistance to More Rental Units in Palo Alto than Offered by State Law, and Adopt a Security Deposit Limit for Unfurnished Rental Units in Palo Alto. Environmental Assessment: Exempt under CEQA Guidelines Section 15061(b)(3). MOTION: Vice Mayor Stone moved, seconded by Mayor Kou to adopt the attached Ordinance (Attachment A) amending Palo Alto Municipal Code (PAMC) Chapter 9.68, Rental Housing DRAFT ACTION MINUTES Page 3 of 4 Sp. City Council Meeting Draft Action Minutes: 06/05/2023 Stabilization, to clarify the definitions of at-fault and no-fault just cause for evictions, extend just cause eviction protections and tenant relocation assistance to more rental units in Palo Alto than offered by state law, and adopt a security deposit limit for unfurnished rental units in Palo Alto: And direct staff to return to Council with an amendment to reduce the required unit occupancy minimum period from 12 months to 6 months in section 9.68.40(b) and (d) on the Consent Calendar in August 2023, and change other time periods consistent with this approach. MOTION PASSED: 6-1, Tanaka no 14. Adoption of a Resolution 10112 Approving an Addendum to the 2017 Comprehensive Plan Environmental Impact Report and Adopting the Sustainability and Climate Action Plan (S/CAP); Approval of the 2023-2025 S/CAP Workplan; and Review of the 2023 Earth Day Report MOTION: Council Member Burt moved, seconded by Council Member Veenker to: 1. Certify the Comprehensive Plan Environmental Impact Report Addendum: Update to the Sustainability and Climate Action Plan 2. Adopt a Resolution Approving an Addendum to the Comprehensive Plan Environmental Impact Report and Adopting the Sustainability and Climate Action Plan (Attachment B and C) 3. Accept the 2023-2025 S/CAP Work Plan (Attachment D) MOTION PASSED: 7-0 Adjournment: The meeting was adjourned at 10:55 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council DRAFT ACTION MINUTES Page 4 of 4 Sp. City Council Meeting Draft Action Minutes: 06/05/2023 found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.