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HomeMy WebLinkAboutStaff Report 2305-1590 City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: June 12, 2023 Report #:2305-1590 TITLE Approval of 2023-2024 Boards, Commissions and Committees Work Plans RECOMMENDATION Staff recommends Council review and approve the 2023-2024 Board and Commission work plans for the Architectural Review Board, Historic Resources Board, Parks and Recreation Commission, Planning and Transportation Commission, Public Art Commission, Stormwater Management Oversight Committee, and Utilities Advisory Commission. DISCUSSION On November 30, 2020, the City Council adopted the Boards, Commissions and Committees (BCC) Handbook, which implemented an annual review and approval of BCC work plans. Each BCC is required to prepare an annual work plan for review and approval by the Council by second quarter of the calendar year. The annual report should include the results of the prior year’s plan and should consist of up to three priorities. When applicable, the City Council would like to see metrics of community involvement and participation in meetings and activities included in the work plan. Council may refer additional items to the BCCs in response to new developments. BCCs should work on the items outlined in the approved workplans over the course of the year and should refrain from expending their time and staff resources on items that have not been approved by the City Council. In the event a BCC would like to add an item to the workplan for review after an annual workplan has been approved by the City Council, a prompt request by the BCC Chair to the City Council is required and the item will then be addressed by the City Council as a whole. At this meeting, Council will review the workplans for Architectural Review Board, Historic Resources Board, Parks and Recreation Commission, Planning and Transportation Commission, Public Art Commission, Stormwater Management Oversight Committee, and Utilities Advisory Item 12 Item 12 Staff Report        Item 12: Staff Report Pg. 1  Packet Pg. 259 of 461  Commission. The Human Relations Commission work plan will be presented at the June 19, 2023 meeting. FISCAL/RESOURCE IMPACT There is no fiscal impact associated with the review and approval of the BCC workplans. Any fiscal resources that will be necessary for the implementation of these workplans can be incorporated into the FY 2024 budget discussions at the Council’s discretion. ATTACHMENTS Attachment A: Architectural Review Board Work Plan Attachment B: Historic Resources Board Work Plan Attachment C: Parks and Recreation Commission Work Plan Attachment D: Planning and Transportation Commission Work Plan Attachment E: Public Art Commission Work Plan Attachment F: Stormwater Management Oversight Committee Work Plan Attachment G: Utilities Advisory Commission Work Plan APPROVED BY: Mahealani Ah Yun, Interim City Clerk Item 12 Item 12 Staff Report        Item 12: Staff Report Pg. 2  Packet Pg. 260 of 461  Architectural Review Board 2023-2024 Workplan Staff Liaison: Claire Raybould, AICP, Senior Planner Lead Department: Current Planning, Planning and Development Services Division About the Board The Architectural Review Board is composed of five members, at least three of whom are architects, landscape architects, building designers or other design professionals. Terms are for three years. See Palo Alto Municipal Code (PAMC) Chapter 2.21. Residency is not required. For the ARB webpage go to bit.ly/paloaltoARB. Current Boardmembers •Peter Baltay (Chair) •Kendra Rosenberg (Vice Chair) •Osma Thompson •Yingxi Chen •David Hirsch Mission Statement The Architectural Review Board reviews and makes recommendations to the Planning Director on the building design, site planning, landscape planning, massing and facades, material selection, lighting, signage and other related issues for most major new construction including additions and renovations that alter the exterior building face. The type of buildings reviewed include commercial, industrial, and multiple-family residential. In addition, the ARB is a resource as knowledgeable observers of many varied urban environments, to assist Palo Alto as it develops area plans to accommodate additional housing. The ARB Scope of Review is fully noted in Title 18 of the Municipal Code, Chapter 18.76 under Section 18.76.020 Prior Year Accomplishments •The ARB takes prides in its collaborative process of review, where members meld their individual opinions and experience into one democratic summary that improves proposed projects and therefore the quality of the Palo Alto built environment. This past year, the ARB reviewed over 20 projects including 10 major multi-family housing and commercial projects as well as larger retail modifications in Stanford Shopping Center, meeting Goal 1 of the annual work plan for 2022-2023. •The ARB provided valuable feedback to assist Council with respect to the permanent parklet program as well as updates to the city’s tree protection ordinance. The feedback assisted Council in adopting permanent parklet standards related to a new ordinance related to a permanent parklet program. This work was consistent with Goal 2 of the fiscal year 2023 work plan. •The ARB used its expertise in coordination with staff and their consultant to develop Objective Standards from the City’s existing subjective guidelines and findings that are unique to the City. This will help to ensure that housing development projects continue to meet the City’s high-quality design standards while also going through the City’s streamlined review process. This work satisfied Goal 3 of the 2022-2023 work plan. Item 12 Attachment A - Architectural Review Board Work Plan        Item 12: Staff Report Pg. 3  Packet Pg. 261 of 461  •The ARB held an awards ceremony on September 21st to celebrate outstanding projects that have been built in the city between 2015 and 2020, meeting objective 4 of the annual Work Plan for 2022-2023. •The ARB adopted updates to its by-laws to conform with Council’s new handbook and again more recently to address new changes to the Brown Act in accordance with Council’s direction, meeting Goal 5 of the 2022-2023 annual work plan. •The ARB provided feedback for the Homekey project, prioritizing this critical housing project for the homeless. The ARB’s feedback ensured that the project is well designed to address the residents needs and is appropriate to its location within the Baylands with respect to colors and massing. •The ARB reviewed and swiftly approved amendments to the Stanford Medical Center Master Signage program to accommodate new directional signage, ensuring ease in locating needed medical services. PROJECT/GOAL 1:Review Planning applications for conformance with ARB Findings and Objective Standards BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED This is the Board's main mission and serves to ensure the City develops high quality projects On-Going Planning staff prepare staff reports, packets and presentations. They ensure paper plan sets and material boards are ready for ARB review. Other departments, such as, City Attorney, Urban Forestry, Transportation, etc., may be required from time to time. Consultants, including CEQA consultants, may also be required. Issuance of recommendations on projects and high-quality architecture throughout the City. Yes HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Projects that include new housing units that will help with City reach its regional housing needs allocation (RHNA) N/A PROJECT/GOAL 2: Assist the City as it considers modifications to various Objective Standards; Provide feedback based on research from projects as they go through the objective standards ministerial processes; Suggest ways to better address different housing typology and address Objective Standards applicability to Coordinated Area Plans. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Streamline the objective standard review process and ensure that projects using the streamlined review process/objective standards conform to the City’s Comprehensive Plan, Goals and Policies, including its high-quality design standards Provide high level modifications to objective standards to Council by Fall 2023; If directed by Council, work with staff to propose specific code language for Council adopted by the end of FY 2024 Additional staff at Planning so that the quality and completeness of the work is maintained. Council Approval No HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Item 12 Attachment A - Architectural Review Board Work Plan        Item 12: Staff Report Pg. 4  Packet Pg. 262 of 461  In order of priority: •Modifications to address townhome projects •Modifications to address SB 9 •Modifications to address SOFA I and SOFA II areas Modifications based on implementation of the objective standards for projects under review (addition of standards or modifications to existing standards based on experience implementing the standards) No PROJECT/GOAL 3: Discuss specific Comprehensive Plan Goals, Policies, Programs or Design Guidelines the ARB would like to further explore/implement; If the City Council directs outreach to boards and commissions, provide comments on a preliminary schedule for the development of new Coordinated Area Plans for San Antonio, California Avenue, Downtown, El Camino Real areas. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED This project would enhance implementation of the City's Comprehensive Plan On-going Planning staff to help research policies and programs; coordination with long range planning section staff. Increased adherence to Comprehensive Plan policies No HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE •Provide input on development standards for the GM Zoned properties between San Antonio and Fabian Way, which will be required to rezone to allow multi-family housing in accordance with the proposed Housing Element •Explore modifications to zoning code and/or land use as needed to facilitate and encourage mixed-use development of surface parking lots in the downtown area without loss of parking and on Stanford lands •Modifications to the El Camino Real and South El Camino Real Design Guidelines •Coordinated Area Plan for the San Antonio Area •Bird-friendly design guidelines No Item 12 Attachment A - Architectural Review Board Work Plan        Item 12: Staff Report Pg. 5  Packet Pg. 263 of 461  Historic Resources Board 2023-2024 Workplan Staff Liaison: Amy French, Chief Planning Official Lead Department: Planning and Development Services About the Commission Palo Alto, a Certified Local Government (CLG), is responsible to identify, evaluate, register, and preserve historic properties within its jurisdiction and promote the integration of local preservation interests and concerns into local planning and decision-making processes. Staff prepares an annual CLG report of the activities and submits these to the State Office of Historic Preservation. This HRB Work Plan covers May 2022 - April 2023. The HRB is 7 members (no vacancies currently) with terms of 3 years, staggered per Palo Alto Municipal Code (PAMC) Section 2.27.020. Residency is only required for one member: owner/occupant of a category 1 or 2 historic structure, or of a structure in a historic district. HRB webpage:https://www.cityofpaloalto.org/City-Hall/Boards-Commissions/Historic-Resources-Board. PDS historic preservation webpages: https://www.cityofpaloalto.org/Departments/Planning-Development-Services/Historic-Preservation Current Commissioners •Caroline Willis (Chair) •Christian Pease (Vice Chair) •David Bower •Margaret Wimmer •Gogo Heinrich •Mike Makinen •Alisa Eagleston-Cieslewicz Mission Statement Per Palo Alto Municipal Code Chapter 2.27 Historic Resources Board, Section 2.27.040 Duties, HRB purview is: (a) Render advice and guidance to a property owner upon the owner's application for alteration of any historic single family or duplex building in the downtown area and any such building designated as significant elsewhere in the city (b) Inform the ARB of the historical and/or architectural significance of historic commercial and multiple-family structures in the downtown area and any such buildings designated as significant elsewhere in the City that are under review by the ARB. Submit recommendations to the ARB regarding proposed exterior alterations of such historic structures (c) Recommend to the council the designation of additional buildings and districts as historic. Research available information and add historical information to the inventory sheets of historic structures/sites. This inventory is maintained in the department of planning and development services. (d) Perform such other functions as may be delegated from time to time to the HRB by the City Council. Item 12 Attachment B - Historic Resources Board Work Plan        Item 12: Staff Report Pg. 6  Packet Pg. 264 of 461  Prior Year Accomplishments The City submitted the CLG report for the October 2019 through September 2020 reporting period by the deadline in 2021. During the 20-21 work plan period, from June 2021 through April 14, 2022, the HRB met nine times in public hearings. The HRB reviewed and provided recommendations for exterior alterations of historic resources. The staff and preservation consultant continued to implement policy L7.2 as an ongoing activity. In Fall 2021, the HRB learned about recently adopted state legislation and partnered with staff to propose initiation of Comprehensive Plan program L7.1.1 during several HRB public hearings including the January 27, 2022 HRB retreat and March 10. PROJECT/GOAL 1: Ongoing Goal 1: Review alterations to historic resources. Review and provide recommendations on exterior alterations to historic resources in the Downtown (including SOFA) and on exterior alterations to Significant buildings (Inventory categories 1 and 2, and in Historic Districts) outside Downtown; Support owner-initiated inventory nominations and category upgrades; Update Review Bulletin previously approved by the HRB for use in October 2016, but which now needs adjustment. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED HRB's purview includes review of exterior alterations, support inventory category upgrades, and make nominations to our local inventory. Review of and clarifications to update the 2016 Review Bulletin will benefit the community's understanding of how the City reviews alterations to historic resources. Ongoing - historic reviews and category upgrades are performed pursuant to PAMC 16.49; Consideration of bulletin changes will be taken up by the HRB during the first quarter of the workplan. Bulletin will support outreach. Staff, the city's qualified historic preservation consultant, and the HRB review alterations and category upgrades to certain historic resources. Staff and the HRB will partner in the Bulletin update effort. Listed historic resources undergoing exterior alterations subject to HRB review presented to the HRB. Bulletin updated and posted to the City's historic preservation program webpages so homeowners can better understand impacts of being on the Inventory. Yes. PAMC 16.49 sets forth which resources shall be reviewed by the HRB. HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Review of alteration projects is high priority as primary work of the HRB per PAMC 16.49. Bulletin revisions are a medium priority - clarifications would help staff and the community. N/A PROJECT/GOAL 2: Ongoing Goal 2: Support implementation of Comp Plan Policy 7.2. Continue to support Policy L7.2 implementation (prepare historic evaluations to determine eligibility for the California Register of Historical Resources and associated tracking). BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Item 12 Attachment B - Historic Resources Board Work Plan        Item 12: Staff Report Pg. 7  Packet Pg. 265 of 461  Continuing Policy L7.2 implementation allows the City to learn historic status of buildings prior to major changes or proposed demolitions. Policy 7.2 is ongoing activity; property owners request historic evaluations. Policy L7.2: Case by case evaluations funded by property owners. Policy 7.2: City gradually finds properties previously unevaluated to be either ineligible or eligible for California Register. Certified Local Government activities - evaluate properties for historic status and nominate properties for listing on local inventory HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE High priority for the HRB to implement Comprehensive Plan policies related to historic resources; G2 Policy 7.2 began implementation in early 2018. N/A PROJECT/GOAL 3: NEW GOAL 3: Launch implementation of Policy L7.1.1. March 21, 2022, Council directed staff to "work with the HRB to review the approximately 165 properties deemed eligible previously and make recommendations for listing on the City's local inventory in accordance with the process set forth in PAMC 16.49 and collaborate with the HRB for community engagement." BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED The impact of a Policy 7.1.1 launch is community engagement regarding values of preservation. Previously prepared forms will assist HRB, Council to consider nominations to our local inventory; listed properties gain access to existing preservation incentives. Policy L7.1.1 implementation will begin with outreach to owners of historic properties. Staff will begin following consultant contract execution (no deadline/no grant funding has been requested for this effort to date). Policy L7.1.1: Qualified historic preservation consultant needed to ascertain whether previously eligible properties remain and retain integrity. Consultant assistance needed to help staff with outreach and reports to the HRB and Council. Policy 7.1.1: City makes strides toward addiing new properties on its local Inventory, as well as updating current listings. More owners have access to existing incentives for historic resources. Certified Local Government activities - evaluate properties for historic status and nominate properties for listing on local inventory HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Implementation of Policy L7.1.1 has not begun. Local Inventory placement of properties previously found eligible for the National and California Registers became a priority followig passage of State legislation. N/A PROJECT/GOAL 4: ONGOING GOAL 4: Improve outreach, review incentives, and develop work program for the next year. Review and recommend improvements to outreach materials regarding the program, including incentives for rehabilitation. With work program development, consider implementing additional historic preservation policies in the Comprehensive Plan, such as L7.1.2: Reassess Historic Preservation Ordinance BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Item 12 Attachment B - Historic Resources Board Work Plan        Item 12: Staff Report Pg. 8  Packet Pg. 266 of 461  Outreach and incentives review will help the community understand benefits to historic designation. Reviewing and reassessing PAMC 16.49 (Policy L7.1.2) could enable Council to consider/make decisions regarding the City's program. Outreach materials improvements are contemplated for the first half of the work program year. Reassessment of the ordinance could begin during the second half of the work program year unless other projects/goals are unfinished. Staff is working to fill current planning vacancies. HRB Staff Liaison will seek assistance from on-call preservation consultant. Outreach materials updated and posted. Work program developed for following year. Ordinance evaluation completed and presented to City Council. Comp Plan Policy L7.1.2 HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Outreach materials improvement.Reassessing PAMC 16.49 N/A PROJECT/GOAL 5:ONGOING GOAL: Tailored Mills Act Program discussion. Finalize outreach approach and bring forward program report to City Council BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED A tailored program can be a real incentive to historic preservation and result in rehabilitation of significant resources. This is targeted as a third quarter activity, unless other projects/goals are unfinished. HRB Ad Hoc committee worked on a draft of a tailored Mills Act program. Additional work to consider a pilot program outreach approach would require staff time and consultant assistance. A report is sent to Council describing a Tailored Mills Act program. N/A (many CLGs in California have Mills Act Programs) HIGH PRIORITY PRIORITY DISCUSSION COUNCIL-DIRECTED POLICY UPDATE Finish the work previously drafted - Ad Hoc Committee effort This project might benefit the Inventory update. Board would like Council feedback. N/A Item 12 Attachment B - Historic Resources Board Work Plan        Item 12: Staff Report Pg. 9  Packet Pg. 267 of 461  Parks and Recreation Commission 2023-2024 Workplan Staff Liaison: Daren Anderson, Assistant Director Lead Department: Community Services About the Commission The purpose of the Parks and Recreation Commission is to advise the City Council on matters pertaining to the activities of the Open Space & Parks, Golf, and Recreation divisions of the Community Services Department, excluding daily administrative operations. Timeframe covered by Work Plan: June 5, 2023 – March 31, 2024. The Commission is composed of seven members. See Palo Alto Municipal Code (PAMC) 2.25 Sections 2.25.010, 2.25.030, 2.25.040, 2.25.050, and 2.25.060. Residency is required. Further requirements are that members shall not be Council Members, officers or employees of the City of Palo Alto. Each member of the Commission shall have a demonstrated interest in parks, open space and recreation matters. For more information about the Parks and Recreation Commission please visit our webpage. Current Commissioners •Jeff Greenfield (Chair) •Amanda Brown (Vice Chair) •Anne Warner Cribbs •Nellis Freeman •Shani Kleinhaus •Joy Oche •Bing Wei Mission Statement The purpose of the Parks and Recreation Commission is to advise the City Council on policy matters pertaining to the activities of the Open Space, Parks and Golf Division, and the Recreation Division of the Community Services Department. Item 12 Attachment C - Parks and Recreation Commission Work Plan        Item 12: Staff Report Pg. 10  Packet Pg. 268 of 461  Prior Year Accomplishments •Racquet Court Policy o Ad Hoc reviewed existing policy and received community feedback through stakeholder meetings and site visits. o PRC recommended an update to the Racquet Court usage policy, increasing pickleball access, on November 22, 2022. o Initiated a racquet court stakeholder advisory group with pickleball and tennis users. o Began research into the cost and feasibility of adding lights to City-owned tennis courts. •Recreation Projects/Opportunities Gym/Wellness Center o Weekly ad hoc meetings (with occasional staff participation) on stakeholder outreach and research on wellness center need, potential locations, facilities, programs and activities. o Worked with City staff on stakeholder outreach and research of wellness center facilities, programs and activities. o Hosted a community meeting on March 7, 2023 to discuss the proposed Recreation Wellness Center and issued a community survey to collect additional feedback. o Organized “Friends of Palo Alto Recreation Wellness Center” Board of Directors submitting bylaws and articles of incorporation, achieving 501.c3 status and constructing a web site www.parwc.org. o Provided status updates to the PRC during monthly ad hoc updates and at a March 28, 2023 presentation. Skatepark o Ad hoc worked with staff and skatepark stakeholders and broader skateboarding community on potential skatepark conceptual design that incorporates and honors existing historic skate bowl. o Established a partnership with Friends of Palo Alto Parks to serve as the repository for skatepark donations, following PRC recommendation on September 1, 2022, and City Council authorization on October 24, 2022. o First draft conceptual design completed by pro-bono designer and staff is working on parking analysis. First Tee partnership at Baylands Golf Links o Encouraged completion of the LOI signed with City of Palo Alto and First Tee to allow First Tee to raise funding for this public private partnership. o Feasibility study report provided by First Tee on January 27, 2023. •E-Bike and Electric Conveyance Device Policy o PRC ad hoc met throughout the year reviewing policy and regulations regarding the use of e-bikes and electric conveyances in parks and open space areas. This included Palo Alto and neighboring cities, regional, state, and national jurisdictions. o Discussed policy considerations including parks vs. open spaces, types of e-bikes, and state policy implications with CSD, Transportation and Safe Routes staff, and PABAC, including their E-Bike subcommittee. o PRC discussed balancing competing interests and priorities including wildlife and ecosystem protection, recreation, bicycle transportation corridors, public access, equity, safety, enforceability, ADA requirements, and clarity and communication of rules on October 25, 2022. o After considerable public comment and discussion, PRC unanimously recommended an e-bike and electric conveyances policy and regulations for parks and open space on November 22, 2022 •Fundraising o Developed process for recreation, open space, and community service advertisements to be placed on a regular basis in Enjoy! catalog. o Increased regular communication between Friends of Palo Alto Parks, Palo Alto Recreation Foundation, and the PRC. Item 12 Attachment C - Parks and Recreation Commission Work Plan        Item 12: Staff Report Pg. 11  Packet Pg. 269 of 461  o Created a webpage for City of Palo Alto Community Services Department, increasing awareness of how to donate to various programs within Community Services. o Encouraged City staff and partners to pursue grants, which may be available to Community Services, Parks, and Open Space agencies. •Urban Forestry o Annual State of the Urban Forest report presented to PRC on December 15, 2022. o Reviewed implementation status of significant changes associated with the Title 8 Tree Ordinance update including new tree protections, tree removal and maintenance processes, public communication, and new staffing. o Provided periodic updates on the roll-out of new Tree Ordinance processes, communication, and staffing. o PRC feedback centered on clarification, communication, timing, and transparency of the associated changes. City web pages continue to evolve. Roll-out is proceeding despite staffing challenges. •Parkland Dedication o The PRC ad hoc reviewed the 10-acre Measure E site at the Baylands Nature Preserve / Byxbee Park for potential rededication as parkland, and consulted with Public Works, Utilities, and City Attorney departments, and Utilities Advisory Commission leadership. o PRC discussed permitted development under the ballot measure, absence of current project proposals, and potential benefits of a recreational connector trail, wildlife corridor, and support for the ecological integrity of the Baylands on September 27, 2022. o PRC voted 4-2 to recommended dedication of the Baylands Measure E site as park land on October 25, 2022. o The ad hoc reviewed other potential sites for Parkland Dedication and is working with staff to move forward with dedicating a small area at Greer Park where a sewer easement is being released (February 28, 2023). •Capital Improvement Plan (CIP) Review o The ad hoc met with staff on November 7, 2022 to review the FY 2024 - 2028 CSD Capital Plan for Parks, Open Space, and Golf projects. o The ad hoc recommended updates to the CIP project list, including providing more specific details of "On-going CIPs" and adding Foothills Comprehensive Conservation Plan and Cubberley synthetic turf replacement projects, and perhaps the Roth Building restroom. o The PRC reviewed and provided feedback on the CIP plan on November 22, 2022. Item 12 Attachment C - Parks and Recreation Commission Work Plan        Item 12: Staff Report Pg. 12  Packet Pg. 270 of 461  PROJECT/GOAL 1: Parks Master Plan Process Review Review the process for planning and implementation of the Parks, Trails, Natural Open Space, and Recreation Master Plan (Parks Master Plan) for consistency and coordination with the annual CIP process. Identify scope of work and high-level process for a comprehensive Parks Master Plan review. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Optimize implementation of the Parks Master Plan FY24-Q1&Q2 Low to moderate staff time •Report on the planning and implementation process since adoption of the Master Plan •Optimize FY25 CIP process for consistency with the Parks Master Plan •New work plan item created for comprehensive Parks Master Plan review (lower priority items) Yes: Parks Master Plan (Policy 2.G, 6.A) HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Phase 1 •High level review of Parks Master Plan – understand and clarify best practices for utilization, implementation, etc. •Evaluate the potential use of the Action Plan to optimize annual CIP processes moving forward •Establish scope, details, and timeline of a comprehensive Parks Master Plan review Phase 2: A new work plan item will outline a comprehensive Parks Master Plan review, which will likely include: •Detailed status review of projects and programs •Engage community feedback to understand community priorities and needs •Quantitative evaluation of demand and capacity of major recreation facilities (Policy 2.G) •Review demographic trends and interests by segment for and adjust programs and plans accordingly (Policy 6.A) •Establish annual and periodic review best practices Yes: Parks Master Plan (Chapter 5: Progress Reporting) PROJECT/GOAL 2: Recreation Program Review Review existing recreation programs, categorize offerings (age group, program type, capacity and availability, fee reduction use, etc.), and review program offerings of neighboring agencies. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Compile data to understand the needs, challenges, and gaps in existing programming for our diverse community. FY24-Q1&Q2 Moderate staff time •Report on successes and challenges of existing program offerings. •Identify potential new program offerings. Yes: Parks Master Plan (Program 1.H.1) HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Item 12 Attachment C - Parks and Recreation Commission Work Plan        Item 12: Staff Report Pg. 13  Packet Pg. 271 of 461  Work with the community and staff to assess the current program offerings and current City program offerings and Identify programing gaps and potential solutions, including new Enjoy Catalog offerings. Yes: Parks, Master Plan (Chapter 5: Progress Reporting) PROJECT/GOAL 3: Recreation Wellness Center Work with staff to facilitate progress on a new Palo Alto Recreation Wellness Center. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Recreation and wellness facilities provide active and healthy recreation opportunities for current and future generations. Increase social engagement and well-being. FY24 Moderate staff time Utilize professional expertise in our community, working with the Friends of Palo Alto Recreation Wellness Center. •Providing feedback to City Council on a new Recreation Wellness Center as directed by City Council. •Recommendation for a Letter of Intent. Yes: Parks Master Plan (Policy 5.G; and major project Chapter 5) HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE As directed by City Council: •Conduct public outreach on a new gym, including and location, siting, gym features, cost estimates, funding timeline, demand assessment, and prioritization of projects •Investigate fundraising. Recommend approval of a Letter of Intent for a new Recreation Wellness Center. Yes. Council Motion) PROJECT/GOAL 4: er Bicycle/E-Bike Policy and Access Proceed with City Council direction from 2/27/23 to: Review policy and access for all bikes, electric bikes and other electronic coasting devices in the Baylands and Pearson-Arastradero preserves to consider 1. Reduction of speed limit; 2. Whether and where to restrict bicycle and horse access; 3. Adding bike racks at trail heads to the open space where lacking. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED The project implements City Council direction from 2/27/23 with the benefit of providing access to nature while protecting habitat and wildlife, with consideration of community interests, staff and infrastructure resources and ensuring safe use of trails. FY24 Low to moderate staff time Funding for signage and bike racks. •Develop signage •Identify bike rack locations •Consider whether and on what trails to restrict bicycle and horse access and make recommendations •Consider speed limit and make recommendations Yes: Parks Master Plan (Program 1.G.2, and 2.A.7) Item 12 Attachment C - Parks and Recreation Commission Work Plan        Item 12: Staff Report Pg. 14  Packet Pg. 272 of 461  HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Implement Council direction from 2/27/23, including: For all bikes in the Baylands and Arastradero Preserves consider and recommend policy to address: •Reduction of speed limit •Whether and where to restrict bicycle and horse access •Adding bike racks at trail heads in open space, where lacking r all bikes in Baylands and Arastradero Preserves consider and recommend policy to address:1. Reduction of speed limit2. Whether and where to restrict bicycle and horse access3. Adding bike racks at trail heads to the open space where lackingdr all bikes in Baylands and Arastradero Preserves consider and recommend policy to address:1. Reduction of speed limit2. Whether and where to restrict bicycle and horse access3. Adding bike racks at trail heads to the open space Continue monitoring of evolving bicycle/e-bike issues, including: technology, impacts, and state and local policies. Assess how the current e-bike policy is working. Yes PROJECT/GOAL 5: Playing Fields Policy and Programs Review Review and recommend updates to playing fields policy and programs including synthetic turf replacement strategy and field reservation policy BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Efficient and successful replacement of end-of-life synthetic turf fields. Optimized access to City playing fields. Proactive field management. FY24-Q1&Q2: Complete synthetic turf replacement strategy review. FY24-Q3&Q4: Complete review of field reservation policy. Low to moderate staff time •Meet with playing field stakeholders •Successful replacement of end-of-life synthetic turf field, contingent upon CIP funding •Field reservation policy update recommendation if warranted Yes: Parks Master Plan (Programs 1.F.1; 2.A.3; 2.C.3) HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Work with staff to review and recommend optimum synthetic turf replacement strategy including materials, process, and timing. Meet with stakeholders periodically for feedback. Meet with stakeholders for feedback and review field reservation and use policy and recommend an update as appropriate. No PROJECT/GOAL 6: Park Dedication FY24 Conduct a broad review and assessment of potential sites within our community to recommend dedicating as parkland. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Increase dedicated parkland to provide recreational opportunities, promote the health and well-being of the community, and support biodiversity. Advance goals of 4 acres of parkland per 1,000 residents, and within 1/2 mile of homes. FY24 Low staff time (CSD, CAO, Planning, PWE, Real Estate) Recommendation of one or more sites for dedication as parkland. Yes: Parks Master Plan (Goals and Policies 1.B, 1.C, 4,D, 5.C) and Comprehensive Plan (Policy L-8.1). Item 12 Attachment C - Parks and Recreation Commission Work Plan        Item 12: Staff Report Pg. 15  Packet Pg. 273 of 461  HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Work with staff to assess the suitability of potential sites for parkland dedication, including a review of existing list of previously identified locations. Pursue dedication of Greer Park sewer easement associated with the 2850 W. Bayshore Road development project. Establish best practices for future review and assessment of potential sites to be dedicated as parkland. Yes PROJECT/GOAL 7: Grant Opportunities Consider how to increase funding for Parks, Open Space, and Recreation programs and projects through grants. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Obtaining new grants increases funding for programs and projects. FY24 Low to moderate staff time • Report on recommendations to increase grant funding • Recommend new grants to pursue Yes: Parks Master Plan (Program 5.G.4) HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Work with staff to assess how to use grants more effectively to increase funding for programs and projects. Review current grant application process, associated resources, and recent grant applications. Consider what new resources and partnerships may be effective to increase grant funding. No Item 12 Attachment C - Parks and Recreation Commission Work Plan        Item 12: Staff Report Pg. 16  Packet Pg. 274 of 461  Planning and Transportation Commission 2023-2024 Workplan Staff Liaison: Amy French, Chief Planning Official Lead Department: Planning and Development Services (PDS), Office of Transportation (OOT) About the Commission The Planning & Transportation Commission's work plan covered April 2022 - April 2023. The members and chairs are listed below. Members serve 4-year terms. The PTC has 7 members. For more information about Planning & Transportation Commission (PTC) please visit our webpage, go to http://www.cityofpaloalto.org/gov/boards/ptc/default.asp Current Commissioners • Doria Summa (Chair) • Bryna Chang (Vice Chair) • Bart Hechtman • Keith Reckdahl • Carolyn Templeton • Allen Akin • George Lu Mission Statement The Planning & Transportation Commission advises the City Council, Planning Director, and Transportation Director on land use and transportation matters, including the Comprehensive Plan, zoning, transportation programs, and related matters. The Commission's primary responsibilities include: • Preparing and making recommendations to the City Council on the City's Comprehensive Plan and applying the Comprehensive Plan to proposed development, public facilities, and transportation in Palo Alto • Considering and making recommendations to the City Council on zoning map and zoning ordinance changes; any changes to Title 18 of the Palo Alto Municipal Code must be reviewed by the PTC and the City Council • Reviewing and making recommendations to the City Council on subdivisions and Site and Design Reviews, on appeals on variances and use permits • Considering other policies and programs affecting development and land use in Palo Alto for final City Council action • Reviewing and making recommendations on individual projects as described in the Municipal Code, and Open Space development; • Reviewing and making recommendations to the City Council on transportation, parking, and other related mobility issues • Ensuring robust community engagement and dialogue regarding planning, land use, and transportation and providing recommendations to the City Council regarding these matters and incorporating the public discussion. The PTC hearings provide a forum for public comment and public interaction Item 12 Attachment D - Planning and Transportation Commission Work Plan        Item 12: Staff Report Pg. 17  Packet Pg. 275 of 461  Prior Year Accomplishments The PTC addressed many items on the 2022-2023 PTC work plan including considering ordinances, providing feedback during study sessions, and recommending policy direction on a variety of topics. That plan can be found here: https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendas-minutes/planning-and-transportation- commission/planning-and-transportation-commission-2022-work-plan.pdf. Accomplishments the PTC contributed to include Housing Element draft and EIR addendum, completing Tenant Relocation Assistance Ordinance Amendment, NVCAP preferred plan Council endorsement, Admin draft NVCAP, ADU ordinance update to align with SB897 and AB2221, SB9 ordinance, electrification ordinance, retail interim ordinance extension (CUP thresholds), Project Homekey Comp Plan amendment, 3200 Park Boulevard, 1700 Embarcadero, 660 University Comp Plan and PHZ, traffic safety, annual reports. PROJECT/GOAL 1: Road Safety Several safety-related reports will come to PTC, specifically the Crescent Park Traffic Calming pilot, the Caltrain Corridor Quiet Zone Project, the Lincoln Avenue and Middlefield project, a study of collision issues, and a Federally-funded Safe Streets for All Safety Action Plan. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Opportunity to investigate an area of considerable public concern. Reports will be shared as they are drafted or completed. The Police Department may need to provide additional data/information. Substantive and informative discussion. No HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Safety for pedestrians, cyclists, and motorists is important. Reducing and/or eliminating injury and death resulting from collisions is an important priority for many residents. A public dialogue at the PTC is welcomed by those concerned members of the public. The challenges in this area are addressed through existing committees and active projects. The work continues regardless. No PROJECT/GOAL 2: Retail Recovery Retail Recovery, the Future of Retail, and Retail Preservation: This project consists of several interrelated and overlapping topics and council assignments. The high-level study contract PDS is overseeing has an expanded scope for 2023 to consider state legislation AB2097 and include further outreach beyond the efforts in 2022. The PTC will eventually resume discussion of a permanent ordinance regarding conditional use permit thresholds and may take up the Council referral to evaluate the retail preservation ordinance. The City’s economic development staff oversaw a contract to develop an economic development strategy which was presented to City Council in March 2023. Efforts are aligned and done in coordination with broader economic development efforts. The PTC is slated to discuss the changes to Title 18 this summer, to implement the permanent parklet program for recommendation to City Council. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Item 12 Attachment D - Planning and Transportation Commission Work Plan        Item 12: Staff Report Pg. 18  Packet Pg. 276 of 461  Overall, this project aims to ensure a strong climate for retail businesses in Palo Alto that can allow Palo Altans to meet their daily needs and have a high quality of life. The high-level reviews of trends and best practices in retail are underway; In March, Council reviewed a retail strategy document and parklet standards. The PTC review of CUP thresholds in 2022 resulted in the extension of the interim ordinance. Consultant work, staff oversight and meetings preparation, and participation from the local retail community. These interrelated projects may result in the development of new ordinances and/or broader policy recommendations to the City Council. Yes - Council assigned. HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE The recovery from the pandemic as well as any shifts in retail trends that will endure beyond the pandemic are occurring and can benefit from further and refined action by the City. While this is an impactful body of work, the need to get it right and coordinate with existing and new resources outweighs the need to quickly pursue the work. Yes PROJECT/GOAL 3: CAP Planning Coordinated Area Plan Planning – This updated goal carries forward the prior year goal regarding neighborhood planning approaches and overall effectiveness of various approaches to neighborhood planning. The staff and PTC will consider new neighborhoods that may result from the 6th cycle Housing Element sites and demand for public facilities/services. Council directed staff to construct a preliminary for starting new coordinated area plans for San Antonio Road; California Ave; Downtown; and El Camino Real. This macro discussion will likely involve study sessions with the Architectural Review Board jointly with the PTC about the scope of work. This w will include process analysis – to study how a CAP process can be different (more efficient) than the NVCAP process. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Development of preliminary schedule for new CAPs will enable City Council to provide direction By December 2023 Staff time to research and prepare a staff report to PTC and ARB Successful conversation and possible identification of an approach (or approaches) to guide the City's future. No HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Council directed work on a preliminary schedule by the end of 2023 It would be timely to hold study sessions after the Housing Element has been certified Yes Item 12 Attachment D - Planning and Transportation Commission Work Plan        Item 12: Staff Report Pg. 19  Packet Pg. 277 of 461  PROJECT/GOAL 4: NVCAP North Ventura Coordinated Area Plan - Finalizing the plan to return to the PTC and City Council for adoption BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Transit oriented neighborhood June 2023 is targeted for return to PTC Consultant resources to complete the project An adopted area plan.Yes HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Per grant requirements, the project must be completed by June 2025. However the goal is still to complete the plan in 2023 in part to keep within budget. N/A Yes PROJECT/GOAL 5: Housing Element Housing Element Adoption and Implementation - The PTC reviewed the draft Housing Element the city submitted to HCD on March 8. Council and PTC will jointly review and potentially adopt the 6th cycle HE incorporating responses to HCD comments on May 8, 2023. Then staff begins preparing the required zone changes and Comp Plan amendments to achieve the RHNA housing yields. Housing Incentive Program expansion & adjustments The next step is the phased implementation of the Housing Element programs that include implementing ordinances - Citywide rezoning, by-right housing, allowing/increasing residential density in GM/ROLM, Housing Incentive Program ordinance – expansion to other zones, Objective Standards in SOFA ordinance. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Compliant housing element and programs to encourage housing development PTC and Council review May 8th, submittal of final draft for HCD certification Staff and consultant resources employed Compliant Housing Element that meets the needs of current and future Palo Altans Yes - State Mandated Policy Development HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE City subject to Builder’s Remedy - Compliance with state law is necessary to prevent invalidation of the local ordinance. N/A Yes Item 12 Attachment D - Planning and Transportation Commission Work Plan        Item 12: Staff Report Pg. 20  Packet Pg. 278 of 461  PROJECT/GOAL 6A: State Law Implementation 2021-2023 Laws SB9 and AB2097 Implementation and related policy considerations. SB9 standards - Standards will be further studied in 2023 with PTC assistance and SB9 adjustment legislation at state level in process may be acted upon and further adjustments to standards or the ordinance may be needed. AB2097 policy related discussions and including development of map, handout, and amendment to Title 18 parking regulations. Development of policy considerations related to TDRs in Downtown and SOFA, parking district policies and in lieu parking fees, alternative parking facilities, loading zone and ride-share passenger loading; AB2097 went into effect January 2023. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Provide clarity to property owners and potential developers. Spring 2023 through November 2023 Staff resources have been assigned. Adoption of ordinance amendments Yes - State HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE N/A Possibly - direction in April PROJECT/GOAL 6B: State Law Implementation 2023-2024 Laws AB2011/SB6 Implementation: July 2023 effective, Ordinances implementing affordable/mixed-income housing by-right in commercial zones, other state legislation to pass in fall 2023 becoming effective in 2024 BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Meet state law regarding housing development. Draft ordinance AB2011-SB6 should be considered by the PTC in summer 2023 Need to assign resources (staff) Adopted ordinance Yes HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Prior to July 1, 2023 effective date for state laws AB2011 and SB6 Laws adopted fall 2023 that may have a July 2024 effectiveness date No Item 12 Attachment D - Planning and Transportation Commission Work Plan        Item 12: Staff Report Pg. 21  Packet Pg. 279 of 461  PROJECT/GOAL 7: Parking Programs The PTC will receive an update regarding options for improving the City’s parking programs. This includes a Roadmap for Residential Parking Permit Program improvements and commercial parking improvements. Parking Data Portal - PTC will receive an update regarding parking availability data. The new license plate reader technology allows for regular collection and reporting of parking availability. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Improved parking operations.Ongoing.Ongoing.Feedback from PTC and continued engagement from the public. Yes HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE The staff work behind the project continues; proposed updates help advance the work. Additionally, the public welcomes opportunities to engage w/the PTC on this topic. This project represents a large body of ongoing work to manage parking supply and parking policy. Yes PROJECT/GOAL 8: On-Demand Transit Program Staff expects to bring a one-year evaluation of the Palo Alto Link on-demand transit service to PTC in Spring of 2024. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED On-demand transit program to provide service, understanding, and insight into future transit programs. Spring 2024 Grant money has been awarded for the project. Additional funding is needed to extend the service and is being pursued. Feedback, knowledge, and insight. Council accepted grant award. HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Grant project to be executed w/in prescribed timeline.Must unfold as resources are procured.No Item 12 Attachment D - Planning and Transportation Commission Work Plan        Item 12: Staff Report Pg. 22  Packet Pg. 280 of 461  PROJECT/GOAL 9: Bike and Ped Transportation Plan Update A citywide evaluation of the bicycle network and pedestrian network. The plan will identify opportunities to enhance and connect the network. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Updated bike and ped transportation plan Study sessions on visioning, needs and concerns in 2023. Final plan update in 2024 Consultant resources are being procured. Updated bike and ped plan.Yes - Council HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE N/A Update is timely, but not mandated by any state laws.No PROJECT/GOAL 10: Car Free Streets California Avenue and Ramona Street. Planning and design of alternatives for permanent closures. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Evaluate alternatives for street closures to improve placemaking and provide economic benefit to local businesses. 2023-2024. Funds for consultant resources must be appropriated and a consultant procured. Recommendation made to Council. Yes - Council HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE The study and subsequent recommendation/decision needed for local businesses to plan effectively. The temporary closure can continue while the study takes place. Yes - Council Item 12 Attachment D - Planning and Transportation Commission Work Plan        Item 12: Staff Report Pg. 23  Packet Pg. 281 of 461  PROJECT/GOAL 11:RPP Rental Registry Program BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED The ordinance enables the city to establish a rental registry to learn about the Palo Alto rental landscape; make data-informed policy decisions that protect public health, safety and welfare of residents and support stability, certainty, and fairness in the rental market for renters and landlords. In addition, the program would provide awareness to the public of renter protections. PTC to review in late May 2023 Staff time to draft reports to the PTC, HRC, Policy & Services Committee and City Council Will need budget for implementation of registry software and ongoing maintenance of program. Adopted ordinance enabling registry program. Procurement of vendor to establish registry software and launch of registry by end of year. Yes - Council HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Adoption of an ordinance.Other aspects of the project are occurring concurrently, such as the request for proposals. Yes - Council PROJECT/GOAL 12:Bird Safe Glass/Construction and Dark Skies Ordinance BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED A Council objective is to protect birds in Palo Alto; set new standards for development, rather than rely on general policies or subjective guidelines TBD Staff is reaching out to consultant to perform this work Ordinance adoption No HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Item 12 Attachment D - Planning and Transportation Commission Work Plan        Item 12: Staff Report Pg. 24  Packet Pg. 282 of 461  Meet with a consultant and identify budget, prepare draft ordinance for PTC review and recommendation to City Council Complete the work with Council adoption of ordinance Yes - Council PROJECT/GOAL 13: Comprehensive Plan Policy Implementation. This includes Streamside Corridor changes in Title 18 and other Comp Plan policies that lead to Title 18 revisions. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Work through the relevant remaining Comprehensive Plan policies and programs to completion TBD – need to work through the list and identify priorities; Staff identifies these tasks in annual reports Staff and consultant assistance – during a year when staff resources will be focused on implementation of the Housing Element Adopted ordinances to amend Title 18 No HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Some of the programs and policies are higher priority Some of the programs and policies are lower priority Yes – Comprehensive Plan Item 12 Attachment D - Planning and Transportation Commission Work Plan        Item 12: Staff Report Pg. 25  Packet Pg. 283 of 461  Public Art Commission 2023-2024 Workplan Staff Liaison: Elise DeMarzo, Public Art Program Director, Nadya Chuprina, Program Coordinator Lead Department: Community Services / Arts & Sciences About the Commission Public Art Commission is composed of five (5) members. The terms are three (3) years in length and commence on April 1. Residency is not required. There are no vacancies as of April 1, 2023. The Public Art Commission oversees Palo Alto's temporary and permanent public art programs. The Commission's primary duties are: ● To advise the city in matters pertaining to the quality, quantity, scope, and style of art in public places ● To periodically review the capital improvement program with the staff for inclusion of works of art in various projects ● To devise methods of selecting and commissioning artists with respect to the design, execution, and placement of art in public places and to advise staff on the selection and commissioning of artists, and the amounts to be expended on art in public places ● To advise and assist staff in obtaining financial assistance for art in public places from private, corporate, and governmental sources ● To review plans for the installation of art in public places and review the inventory of art in public spaces Current Commissioners Hsinya Shen (Chair) Loren Gordon (Vice Chair) Ben Miyaji Nia Taylor Lisa Waltuch Item 12 Attachment E - Public Art Commission Work Plan        Item 12: Staff Report Pg. 26  Packet Pg. 284 of 461  Mission Statement The Palo Alto Public Art Program promotes the highest caliber of artwork, commissioning memorable public artworks and experiences that stimulate discussion and thoughtful reflection, celebrating Palo Alto’s character and enhancing civic pride and sense of place. PAC’s 2023 Adopted Priorities are: Building Community Priority: Develop public art that encourages playing, belonging, community participation and that promotes shared experiences in and around Palo Alto Neighborhoods and commercial corridors. Social Justice Priority: Develop public art projects that will continue to advance ethnic and cultural inclusion and social, racial, and gender equity. Public Art Education Priority: Widen and strengthen education and advocacy for public art, including through the roll-out and implementation of the California Avenue District Master Plan and the Baylands Art Plan, and PAMP long- term goals, while responding to current issues and supporting a wider network of artists. Prior Year Accomplishments 1. Artlift Microgrants 2022: fulfilling the PAC’s first goal of 2022, ten microgrants of $4,000 each were given. The projects were selected and commissioned in the summer / fall of 2022. All projects were completed throughout 2022. The projects created a sense of community and connection. Examples: Pets of Palo Alto A Family Portrait Project showcased community pets and their people; Small Gestures – postcards featuring original images by artist Victoria Heilweil and PA Camera Club; and Factronauts, a series of four pop-up events where artists asked the public questions and providing answers by a “computer” created by the Factronauts. 2. King Artist Residency Pilot: artist Rayos Magos completed his community engagement and created a beautiful seven-foot-tall yellow, three-sided structure titled I See You, I Hear You, I Honor You. The artwork remains on display through October 2023 in King Plaza. 3. California Avenue Public Art Master Plan: activating the Cal Ave corridor with public art. Four murals were installed on the walls of the Public Safety Building Site. Public art staff offered public tours of the murals. 4. Five sculptures by artist Susan Zoccola have been installed along the Charleston-Arastradero Corridor. Zoccola's colorful compositions are highlighting the pedestrian and bicycle traffic at key places along the corridor. 5. Each year the Public Art Program receives funding from the City to maintain and care for the City’s growing permanent art collection. The staff is diligent about maintenance, examples include repairing Joyce Hsu’s Birdie and Beth Nybeck’s Wild, the conservation treatment of Nathan Oliveira’s Universal Woman and the midtown community’s Poetry Wall mural. PROJECT/GOAL 1: Code:ART 2023 (October 12-14, 2023, 5 - 10 p.m.) Item 12 Attachment E - Public Art Commission Work Plan        Item 12: Staff Report Pg. 27  Packet Pg. 285 of 461  The City of Palo Alto Public Art Program will launch its third interactive media art festival, Code:ART, a three-evening event that re-imagines Palo Alto’s underutilized plazas, alleys, and public spaces through interactive light, sound, and motion. The festival will feature a major interactive media artwork anchoring the festival and six Urban Interventions activating or reimagining downtown storefronts, alleys, parking lots or blank walls in new and inventive ways. The artworks will invite play and participation, engaging area locals in an event that outwardly reflects the creative community and culture that thrives here. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED This project promotes two of the PAC 2023 priorities: Building Community Priority and Public Art Education Priority. This event requires extensive planning and execution beforehand. Actual event: October 12-14, 2023, 5 - 10 p.m. Municipal Percent for Art, Public Art Fund, collaboration with multiple city departments and community stakeholders. Community and stakeholder feedback N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Code:ART 3 - high priority for building community, educating community on public art and implementing long-term goals. N/A PROJECT/GOAL 2: The 2023 King Artist Residency: Artist Kirti Bassendine Artist Kirti Bassendine has begun her role as the next Artist-in-Residence with the City of Palo Alto Public Art Program in February 2023. The Artist’s Residency project focuses on diverse underserved communities residing and/or working in Palo Alto and experiencing socio-economic or housing instability. The project goal is to spark conversations about inclusion, equity, and a sense of belonging, and will result in a final temporary artwork displayed on King Plaza. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Racial Justice Priority: Develop public art projects that will continue to advance cultural inclusion and social and racial equity. Stimulating important conversation in the community about equity and belonging in Palo Alto. Ongoing collaboration with HRC. Racial justice, community building and public art education priorities. Funds are available through percent for art Municipal funds. Staff resources and time will be used for artist call and the selection processes. Staff will work with the artist during the design development and implementation. Artist will use a studio at the Cubberley Campus. The Public Art Commission is committed to a platform for ongoing conversations about equity, inclusion, and belonging in Palo Alto through the arts. As a result, the King Artist Residency Program was established. Community participation will be measured. Council referral to the Public Art Commission HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Item 12 Attachment E - Public Art Commission Work Plan        Item 12: Staff Report Pg. 28  Packet Pg. 286 of 461  High priority for racial justice, building community and public art education.Yes Item 12 Attachment E - Public Art Commission Work Plan        Item 12: Staff Report Pg. 29  Packet Pg. 287 of 461  PROJECT/GOAL 3: California Avenue Murals Festival 2023 PAC approved the initiation of a murals festival to increase new mural opportunities in Palo Alto. Staff launched a call for muralists to create a roster of qualified artists. This Muralists Roster will be used for the festival as well as made publicly available. Staff secured 2 wall sites on California Ave for this festival. Artists Olivia Losee-Unger, Paz de la Calzada, and Nicole Ponsler have been selected to paint vibrant temporary murals in the California Avenue District in June 2023. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED This project promotes two of the PAC 2023 priorities: Building Community Priority and Public Art Education Priority. Project commenced in November 2022 when Staff launched call for artists. New murals scheduled for summer 2023. Funds are available through percent for art Municipal funds. Staff resources and time will be used for artist calls and the selection processes. Staff will work with the artists during the design development and implementation. Community and stakeholder feedback N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Implementing the California Avenue District Master Plan.Enhancing the “closed street,” art that invites Palo Altans and visitors to gather on Cal Ave. The artists that create the murals often use Cal Ave history as inspiration. Building community in the Cal District neighborhood, way finding, enliveningthe space Yes Item 12 Attachment E - Public Art Commission Work Plan        Item 12: Staff Report Pg. 30  Packet Pg. 288 of 461  PROJECT/GOAL 4 : Integrate Public Art in capital improvement projects (CIP) citywide, such as: ●Fire Station 4: PAC approved the project budget in September 2022. The selection panel recommended Stephen Galloway for the commission. The PAC approved Galloway as the project artist March 16, 2023. ●Public Safety Building: Artist Peter Wegner has completed fabrication and has the artworks in storage to be installed when the building is ready. ●Boulware Park Public Art Project: The PAC has approved the Los Angeles-based award-winning art and design studio UrbanRock Design for the Boulware Park Public Art Project. The artist team has visited Palo Alto and conducted meetings with the community to inform their design development. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Enhancing new buildings, and public parks with art. Collaborating with the public on the location, interactivity of the projects and inspiration for the art. Ongoing Municipal Percent for Art, collaboration with Public Works, architects, and key stakeholders. Community and stakeholder feedback N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Building Community - the artists have engaged the public for their input on Boulware Park. Social Justice Priority and Public Art Education Priority. N/A PROJECT/GOAL 5: Ongoing Maintenance and Care of the Collection. With a collection of more than 300 artworks, preventative maintenance and restoration of these valuable City assets are an essential part of a public art program, including the comprehensive restoration of the historically significant Arnautoff frescoes at the Roth Building will begin this year. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED This project promotes two of the PAC 2023 priorities: Building Community Priority and Public Art Education Priority. Ensuring that these valuable assets are maintained properly and reflect well on the City. Ongoing The annual maintenance allocation of $30,000 is spent down each year. Staff oversees the contractors and work being performed Additional funding was committed by the County for the restoration of the Arnautoff frescoes. A conservator has been hired for this project. A collection of artworks that reflect well on Palo Alto and have not fallen into such disrepair that more costly repairs are necessary or the artwork cannot be saved. Having artworks fall into disrepair may leave the City open to legal action by the artists under the Visual Artists Rights Act. HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Public Art Education N/A Item 12 Attachment E - Public Art Commission Work Plan        Item 12: Staff Report Pg. 31  Packet Pg. 289 of 461  Public Art Commission – 2023/24 Workplan Image Samples King Artist Residency Program Artist Rayos Magos was approved by the PAC is the first artist-in-residence with the City of Palo Alto Public Art Program. His residency, Rituals of Resilience, included a six-month community engagement process sparking conversations about culture, identity, belonging, and resilience, with a special focus on amplifying voices of Latinx and BIPOC community members and mental health service providers. Item 12 Attachment E - Public Art Commission Work Plan        Item 12: Staff Report Pg. 32  Packet Pg. 290 of 461  Public Art Commission – 2023/24 Workplan Image Samples Magos Rayos' documentation of personal stories and learned experiences has resulted in a final temporary sculptural artwork called Te Veo, Te Escucho, Te Honro (I see you, I hear you, I honor you) and will temporarily remain on view on King Plaza for approximately nine months through October 2023. Item 12 Attachment E - Public Art Commission Work Plan        Item 12: Staff Report Pg. 33  Packet Pg. 291 of 461  Public Art Commission – 2023/24 Workplan Image Samples Public Art in Municipal Development Passage, 2022 by artist Susan Zoccola, a series of sculptures installed along Charleston-Arastradero corridor in Palo Alto, is inspired by diatoms, a single-celled algae forming a silica-based cell wall, also resembling a bike wheel. Informed by the intent of the project – a heavily trafficked corridor in which the streetscape project is intended to enhance bike and pedestrian safety, Zoccola created colorful wheel-based compositions marking entrances and key places along the corridor that would be dynamic for drivers, pedestrians and cyclists alike. Item 12 Attachment E - Public Art Commission Work Plan        Item 12: Staff Report Pg. 34  Packet Pg. 292 of 461  Public Art Commission – 2023/24 Workplan Image Samples Mapping Palo Alto Together by Palo Alto-based artist Perry Meigs Public Workshops: July - August 2022 Mural on Display: October 22 - November 19, 2022 Mapping Palo Alto Together by artist Perry Meigs included a series of free public workshops for youth and adults. Participants used vellum paper over a neighborhood map to draw their most common everyday routes of travel during the pandemic and post-pandemic. Each participant's drawing was scanned and overlapped onto one map that reflected the community as a whole. This drawing process offered participants the chance to visualize how their daily patterns changed during the pandemic. The workshops concluded in two outdoor murals showcasing the participants' work on display at the Rinconada Library. 2022 Microgrant Projects - The program funded ten Microgrant projects and encouraged play, belonging, community participation, and shared experiences taking advantage of unique locations across Palo Alto. Through funding temporary art projects and experiences in our commercial corridors and our residential neighborhoods, ArtLift Microgrants fostered safe and creative ways to remain engaged in the arts, reconnect with each other, and come together as a resilient community. ArtLift was presented in support of the city-wide Uplift Local efforts with the purpose of connecting the community. Item 12 Attachment E - Public Art Commission Work Plan        Item 12: Staff Report Pg. 35  Packet Pg. 293 of 461  Public Art Commission – 2023/24 Workplan Image Samples The Factronauts Artists: Peter Foucault, Bryan Hewitt, Vita Hewitt, Chris Treggiari Four Pop-up performances September - November 2022 The Factronauts are intrepid explorers sent by their parent agency, Nor-Cal Artists Seeking America (NASA) into the unknown and unfamiliar world of the contemporary United States. Their mission is to collect, analyze and interpret the facts they encounter while maintaining their good humor and belief in the effectiveness of their process. A nation they no longer recognize as a familiar and safe landscape becomes other-worldly, a surreal and at times a hostile place. The Microgrant project included four pop-up performances across Palo Alto including in Lytton Plaza, University Avenue, Cubberley Community Center, and California Avenue. Item 12 Attachment E - Public Art Commission Work Plan        Item 12: Staff Report Pg. 36  Packet Pg. 294 of 461  Public Art Commission – 2023/24 Workplan Image Samples Pets of Palo Alto – A Family Portrait Project On Display: October 2022 outside Mitchell Park Community Center Arts professional Harriet Stern in collaboration with photographer Federica Armstrong held a series of community photo sessions across various outdoor locations in Palo Alto to photograph families with their pets. This Microgrant project concluded with an exhibition of the photographs at the Mitchell Park Community Center Basketball Court displayed during October 2022. Item 12 Attachment E - Public Art Commission Work Plan        Item 12: Staff Report Pg. 37  Packet Pg. 295 of 461  Public Art Commission – 2023/24 Workplan Image Samples Universal Woman, by Nathan Oliveira, 2008 Before and after conservation treatment, March 2023 The City collection of public art is comprised of approximately 100 permanently sited works and over 200 portable works of art in a diverse range of media. The City of Palo Alto Public Art Program is committed to ongoing maintenance and restoration projects for the City’s fast-growing permanent art collection. Supported through an annual allocation of fund designated for the collection care and maintenance, permanent and temporary artworks are regularly cleaned and receive preventative treatments to protect them from the elements. Occasionally, artworks receive more extensive conservation and repair treatments. Here, a six-foot tall bronze sculpture by acclaimed artist Nathan Oliveira and permanently installed at the Palo Alto Art Center sculpture garden is shown before and after its cyclical conservation treatment it received in March 2023. Item 12 Attachment E - Public Art Commission Work Plan        Item 12: Staff Report Pg. 38  Packet Pg. 296 of 461  Public Art Commission – 2023/24 Workplan Image Samples California Avenue District Temporary Murals A series of four site-specific murals by California-based artists, commissioned for the construction safety barriers at 250 Sherman Ave, got installed in August 2022. Artists Alice Lee, Deborah Aschheim, Eva Struble, and Judy Lew Loose draw their inspiration from the unique character of Palo Alto’s California Avenue District, its diverse community, rich history, and iconic landmarks that make this neighborhood distinct. The murals, that together equal to over 900 linear feet of art, will remain on display through September 2023. Item 12 Attachment E - Public Art Commission Work Plan        Item 12: Staff Report Pg. 39  Packet Pg. 297 of 461  Public Art Commission – 2023/24 Workplan Image Samples Artist Deborah Aschheim spent two days on California Ave and met with local community members, including many people who live, work in the California District, or come visit its local restaurants, cafes, and shop. The artist created original artworks depicting over 60 people from the community. Digitized images printed on vinyl remain on display along Jacaranda Lane through September 2023, while all the participants received copied of their portraits signed by the artist. Item 12 Attachment E - Public Art Commission Work Plan        Item 12: Staff Report Pg. 40  Packet Pg. 298 of 461  Public Art Commission – 2023/24 Workplan Image Samples Item 12 Attachment E - Public Art Commission Work Plan        Item 12: Staff Report Pg. 41  Packet Pg. 299 of 461  4/6/2023 Prior Year Accomplishments The Stormwater Oversight Committee reviews the budget and status of capital projects and that they are in line with the ballot initiative. About the Commission The Stormwater Oversight Committee's workplan is included for FY 23; the current Chair is Hal Mickelson and the Vice Chair is Dena Mossar; the committee members include David Bower, Marilyn Keller, Catherine Perman, Ron Owes, and Bob Wenzlau. The terms for David Bower, Marilyn Keller, Catherine Perman and Ron Owes end on May 31, 2023. The Commission was established by Resolution 8573 and amended by Resolution 9677 and is composed of 7 members, who serve terms of 4 years. Each Committee member shall be a resident, employee, or property owner within the City of Palo Alto. For more information about The Stormwater Oversight Committee please visit our webpage, go to https://www.cityofpaloalto.org/City-Hall/Boards-Commissions/Storm-Water-Management-Oversight-Committee. Stormwater Management Oversight Committee 2023-2024 Workplan Overview Staff Liaison: Karin North, Assistant Director Lead Department: Public Works Mission Statement The Stormwater Oversight Committee reviews the projects, programs and expenditures that are funded by the Stormater Management Fees including proposed stormwater management capital improvement and confirms their conformity to the 2017 ballot measure. Current Commissioners Please list the names of the members that were appointed at the time this workplan was created: • Hal Mickelson (Chair) • Dena Mossar (Vice Chair) • David Bower, Marilyn Keller, Catherine Perman, Ron Owes, and Bob Wenzlau Date approved by Stormwater Oversight Committee Item 12 Attachment F - Stormwater Management Oversight Committee Work Plan        Item 12: Staff Report Pg. 42  Packet Pg. 300 of 461  TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Workplan over the next 2 years Need contractor support to install the upgraded pipeline and pump stations Reduction in the amount of ponding and flooding in the future; confirm that expenditures are in conformity provisions of ballot meausure. YES COUNCIL-DIRECTED POLICY UPDATE No Stormwater Oversight Committee PROJECT/GOAL 1 : BENEFICIAL IMPACTS Track and monitor 2017 Ballot Measure, which covers 13 Capital Projects. This workplan focuses on 3 projects and 1 completed project. Staff Liaison: Karin North, Assistant Director Lead Department: Public Works PURPOSE STATEMENT: The Stormwater Oversight Committee reviews the projects, programs and expenditures that are funded by the Stormater Management Fees including proposed stormwater management capital improvement and confirms their conformity to the 2017 ballot measure. The Stormwater Oversight Committee's goals and purposes are to provide fiscal oversight for the projects funded by the 2017 ballot measure. HIGH PRIORITY 2024-2025 Workplan Reduce ponding and flooding High priority to complete the upgrades listed in the Stormwater Fee which will reduce the amount of flooding and ponding of stormwater; track and monitor contruction progress on corporation way system upgrades and pump station (SD-21000) LOWER PRIORITY Track and monitor construction progress on W Bayshore Road Pump Station (SD- 20000). Track and monitor construction progress on W Bayshore Road Trunk Line Improvements (SD- 23000). Item 12 Attachment F - Stormwater Management Oversight Committee Work Plan        Item 12: Staff Report Pg. 43  Packet Pg. 301 of 461  TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED New 5 year Municipal Regional Stormater Permit effective July 1, 2022. Utilize staff and consultant support to meet requirements listed in the stormwater permit. City is in compliance with stormwater permit; reduction of trash and an increase installation of GSI features throughout the City Yes COUNCIL-DIRECTED POLICY UPDATE N/A TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Ongoing Leverage money allocated for GSI through the Stormwater Management Fund Increased acreage of watershed treated through GSI Yes COUNCIL-DIRECTED POLICY UPDATE PROJECT/GOAL 2: BENEFICIAL IMPACTS Environmental protection and sustainability including regulatory and compliance goals. Track and monitor implementation of Green Stormwater Infrastructure (GSI) Plan. BENEFICIAL IMPACTS PROJECT/GOAL 3: Regulatory compliance in the alignment with the City's policy on sustainablity High priority for the City to stay in compliance with State mandates on stormwater compliance; which benefits the environment Improved water quality and environmental enhancement HIGH PRIORITY LOWER PRIORITY HIGH PRIORITY LOWER PRIORITY Leverage the work to improve water quality entering the Bay. Item 12 Attachment F - Stormwater Management Oversight Committee Work Plan        Item 12: Staff Report Pg. 44  Packet Pg. 302 of 461  N/A TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED FY23-FY24 Project lead by Utilities Staff; resources shared throughout the City; the Stormwater Management Fund will contribute resources for this project Receive Updates N/A COUNCIL-DIRECTED POLICY UPDATE Yes PROJECT/GOAL 4:Review One Water Plan BENEFICIAL IMPACTS One water plan will analyze using the right water for the correct purpose and how to leverage existing water supplies HIGH PRIORITY LOWER PRIORITY The City should analyze all water resources within the City.Implementation of the One Water Plan will be the next step in the process. 1.Review GSI feature at Hopkins near Rinconada Park 2. Review EPA grant -funded Greening Parking Lots Project with staff. 1) Review and comment on tool to measure impervious surface throughout City. 2) Review and comment on GSI specifications for the GSI Maintenance and Monitoring Manual. Item 12 Attachment F - Stormwater Management Oversight Committee Work Plan        Item 12: Staff Report Pg. 45  Packet Pg. 303 of 461  Utilities Advisory Commission 2023-2024 Workplan Staff Liaison: Dean Batchelor, Director of Utilities Lead Department: Utilities About the Commission The Utilities Advisory Commission (UAC) is charged with providing advice and making recommendations on planning and policy matters, acquisition, development, rate-setting, operating budgets and related reserves, Capital Improvement Projects and financial review of electric, gas and water resources; joint action projects with other public or private entities which impact electric, gas or water resources; environmental implications of proposed electric, gas or water utility projects; and conservation and demand management. Additionally, the UAC is charged with providing advice on the acquisition, development and financial review of the dark fiber network and wastewater collection utilities. As a highly regulated industry, there may be matters not listed below that will be presented to the UAC in accordance with current or future (local, state or federal) legislative requirements. The Commission is composed of 7 members. Terms are for 3 years and commence on the first meeting in April. See Palo Alto Municipal Code (PAMC) Sections 2.23.010 (Membership), 2.23.030 (Term of Office), 2.23.040 (Officers), 2.23.050 (Purpose and Duties), and 2.23.060 (Meetings). Current Commissioners •Lauren Segal (Chair) – may change once the Commission is full •Greg Scharff (Vice Chair) – set to select at the next fully seated Commission meeting •Lisa Forssell •Phil Metz •Rachel Croft •Meagan Mauter •Bob Phillips Mission Statement The purpose of the Utilities Advisory Commission shall be to advise the City Council on present and prospective long-range planning, policy, major program, and project matters relating to the electric, gas, water, wastewater collection, fiber optics utilities, and recycled water matters, and environmental implications of electric, gas or water utility projects, and conservation and demand management. The Utilities Advisory Commission shall have the following duties: •Advise the City Council on long-range planning and policy matters pertaining to: Joint action projects with other public or private entities which involve, affect or impact the utilities; Environmental aspects and attributes of the utilities; Water and energy conservation, energy efficiency, and demand side management; and Recycled water matters not otherwise addressed in the preceding subparagraphs; Item 12 Attachment G - Utilities Advisory Commission Work Plan        Item 12: Staff Report Pg. 46  Packet Pg. 304 of 461  •Review and make recommendations to the City Council on the consistency with adopted and approved plans, policies, and programs of any major utility; •Formulate and review legislative proposals regarding the utilities, to which the city is a party, in which the city has an interest, or by which the city may be affected; •Review the utilities’ capital improvement programs, operating budgets and related reserves and rates, and the recycled water program, budget, rate, and thereafter forward any comments and recommendations to the finance committee or its successor or to City Council; •Provide advice upon such other matters as the City Council may from time-to-time assign. The Utilities Advisory Commission shall not have the power or authority to cause the expenditure of city funds or to bind the city to any written, oral or implied contract. Metrics of Community Involvement and Participation Between January 2022 and December 2022, the UAC held Twelve (12) hybrid meetings via In-Person/Zoom. The average community attendance was 2 (in-person) and 3 (zoom). Prior Year Accomplishments Heat Pump Water Heater (HPWH) Pilot: 400 customers have been signed up to participate 5 customers have had completed installs Advanced Meter Infrastructure (AMI) Beta and Electrification 353 gas customers have completed installs 359 water customers have completed installs 440 electric customers have completed installs Outage Management System (OMS) RFP issued on 3/2/2022 Contract approved by City Council on 9/27/2022 Anticipate install/integration complete by the end of Q2 FY24 CA Renewable Energy Credits (REC's) Yielded $1.75 million in net revenue in calendar year 2022 Approved by Council on 12/12/2022 to continue the program and return to the UAC and Council in 2025 Fiber to the Premises (FTTP) Completed engineering design of the FTTP network which includes construction cost estimates and the number of customers by route Defined financial models of the new ISP business in order to make it sustainable Contract amendment 4 with Magellan is to assist with construction management; vendor selections, IT network support, and an engineering make-ready analysis Item 12 Attachment G - Utilities Advisory Commission Work Plan        Item 12: Staff Report Pg. 47  Packet Pg. 305 of 461  STANDING TOPIC 1: Annual Budget - Rate changes to Water, Gas, Electric, Wastewater collection, and Fiber services. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED The community will have an understanding of the rates and why they are set at the levels they are being charged. compliance of laws and regulation with equitable rate. Rates are reviewed annually and each rate change is determined by the COSA reports. UAC review is in February, FCM review is in April and CCM approval is in June Staff time, Legal team review time, Consultant time to create the COSA reports, UAC budget subcommitttee. Council approval of rate changes, Utilities budget., and cpau financial solvency. Maintain rate ranges consistent with historical differences to other public agencies. N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Rates are always a high priority. The change has an impact on the community and economy. N/A N/A STANDING TOPIC 2: Water Supply: Water infrastructure and potential future sources of water supply. This includes recycled water, demand management programs, grey water, treatment efforts, and use of effluent. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED The benefit to the community is to have ample water sources and supply for basic uses and when needed in the event of a drought or other water reduction events or population shifts This is not a single effort or project; however, a year-round and multi-year effort Staff time, Legal team review time, Consultant time for development of the One Water Plan which is a holistic 20-year water portfolio Council approval of the One Water Plan which includes adaptable, dynamic, water supply portfolios. Safe and hygienic water supply under normal circumstances and sufficient resources in an emergency situation. N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Understanding the sources of the City's water supply and how we maintain that supply is a maintained priority. N/A N/A Item 12 Attachment G - Utilities Advisory Commission Work Plan        Item 12: Staff Report Pg. 48  Packet Pg. 306 of 461  STANDING TOPIC 3: Electric Supply: Consider updates to the electric supply portfolio, environmental impacts of the electric supply portfolio, electric infrastructure, electrification, and issues relating thereto. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Reliability for customers, health benefits, and clean energy responsible for the vast carbon reduction the City has achieved over the past decade This is an ongoing regularly monitored effort and does not have a start or completion time Approved budget, staff time, legal review time, consultants as needed, and technology Release of RFP for more renewable energy supply options in the Integrated Resource Plan (IRP). Have the IRP near completion to present to the UAC for review and approval. Maintaining the zero emissions portion of the portfolio and carbon neutral plan. N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE The health and well being of the community is a high priority for Council and Utilities N/A N/A STANDING TOPIC 4: Gas Supply: Consider aspects of the gas infrastructure and supply portfolio; environmental impacts of the gas portfolio such as the carbon offset program. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Gas is a type of energy used to provide some residence and businesses in Palo Alto with heat for their facilities and some cooking appliances. This is not a single effort or project; however, a year-round effort Staff time, Legal team review time, Consultant time when necessary Utilities on average are 10% below local comparison rates year round N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Item 12 Attachment G - Utilities Advisory Commission Work Plan        Item 12: Staff Report Pg. 49  Packet Pg. 307 of 461  The health and well being of the community is a high priority for Council and Utilities N/A N/A STANDING TOPIC 5: Utilities Capital Improvement Programs (CIP): Discuss and advise on CIP projects. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED There are multiple CIP's throughout the Utilities, each with their own benefits to the City and the community from rebuilding the water reservoirs, repairing and replacing sewer lines or water mains, maintaining street lights, building out the fiber backbone, upgrading and replacing the electric and gas systems, upgrading the meter system, and installing a new outage management system(*) Utilities has multiple projects in their Council approved CIP budget. Most of these projects are multiyear. •Anticipate install/integration complete by the end of Q2 FY23 Staff time, Legal review time, Procurement time for setting up contracts, contractors for work completion •IT time •Staff time Utilities CIP success is completion of the project within the timeline and budget that was approved by Council. •To increase outward communication to community N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Maintaining quality of life for the community creates the priority for Utilities projects N/A N/A STANDING TOPIC 6: Reliability and Resiliency: Ongoing evaluations and discussions regarding the reliability and resiliency of the utilities. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Item 12 Attachment G - Utilities Advisory Commission Work Plan        Item 12: Staff Report Pg. 50  Packet Pg. 308 of 461  This matter encompasses a number of situations including but not limited to the S/CAP program and power outages. The benefit of any of the reliability or resiliency projects is to support the City and community now and into the future with reliable, resilient and safe connections and provisioning of water, electricity, fiber and natural gas These programs and projects are year-round and do not have a beginning or an end. For example, the S/CAP is projected to accomplish its goal by 2030 Budget approval, staff time, additional staff, and some use of consultants Maintaining a high level of efficient, safe, and reliable services with an emphasis on moving forward with a pilot program of converting homes to electric. YES HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE This is a Council priority and therefore a High priority for the Utilities Advisory Commission N/A N/A STANDING TOPIC 7: Legislative Initiatives: The Utility tracks many local, state and federal bills that touch on utilities. Should any new laws, regulations, ordinances, or funding opportunities be proposed or passed during the year, the UAC may need to discuss the implications. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Staff tracks the possible changes in laws and regulations and presents the proposed changes to the UAC for review and consideration to the Council. Legislature meets throughout the year and possible changes can occur at any point that affect utilities Staff time, travel, and legal review time Measurable by the bills being in favor of the CPAU and CPAU not getting caught off-guard by an initiative State Mandated HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE N/A The level of priority is based on the legislation being proposed and how it affects the regulated utilities N/A Item 12 Attachment G - Utilities Advisory Commission Work Plan        Item 12: Staff Report Pg. 51  Packet Pg. 309 of 461  STANDING TOPIC 8: Council Driven Initiatives: The UAC will address any matter assigned to it by the City Council. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED The UAC is made up of a diverse group with insight of the innerworkings of and vast knowledge in the utilities arena. Timeline will be addressed once assigned UAC, Staff and legal review time Council approval of completed task YES HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Typically, when Council requests a review of an item it is considered a priority N/A N/A FY2024 Topic 1: S/CAP Support: Discuss community engagement, technology (current & emerging), financing/funding, and community scaling of S/CAP plans to meet the City’s goals for sustainability and climate action. This includes electrification efforts, energy efficiency, demand management, and grid modernization, possible code modifications, potential full or partial retirement of the gas distribution system, and electrification of gas appliances. It also includes permitting and inspection processes for customers wishing to upgrade panels, electrify appliances, or install solar PV, energy storage, and/or EV charging systems, and future technology for sustainability, resilience, and reliability BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED UAC expertise will help the Council S/CAP Committee make progress on achieving S/CAP goals with benefits to reducing the impacts of climate change. Ongoing support to the S/CAP Committee Staff time The development of clear plans for building electrification, including concrete improvements to the utility or permitting processes resulting from UAC actions. Enhance reliability of cpau grid transmission that supplies for future local renewables, progress toward achieving the goals YES HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Item 12 Attachment G - Utilities Advisory Commission Work Plan        Item 12: Staff Report Pg. 52  Packet Pg. 310 of 461  Support S/CAP Committee goals to develop plans and improve processes for building electrification Discussions of other forms of emissions reduction beyond building electrification YES FY2024 Topic 2: Advanced Metering Infrastructure Project: Launch and deployment of the utility’s AMI project. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Empower customers to more efficiently utilize utility supplies, facilitate customer adoption of distributed energy resources (DER) such as solar photovoltaics, energy storage, and electric vehicles, and enable the timely detection of water leaks The initial small-scale testing of meters will take place over 12 months between CYQ3- 2022 to CYQ2-2024. The full rollout is scheduled to commence during CYQ3-2023 and expected to be completed by CYQ4-2024, according to the current timeline Staff, Legal, and Contractor time and budget, Implementing the fully deployed AMI system YES HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Having a fully implemented system provides time of use rates, identifies gas and water leaks, restores outages quicker and more efficiently, enables energy efficiency for residents N/A N/A FY2024 Topic 3: Electric Integrated Resource Plan BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Long term supply planning A report is required every 5 yrs., the most recent due date is December 31, 2023 Staff and legal review time and budget State approved report YES Item 12 Attachment G - Utilities Advisory Commission Work Plan        Item 12: Staff Report Pg. 53  Packet Pg. 311 of 461  HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE N/A Mandated by the state energy commission N/A FY2024 Topic 4: One Water Plan BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Community will have a 20 – year adaptable roadmap for implementation of prioritized water supply and conservation portfolio alternatives that can be used as a water supply plan. For Council approval in Fall 2023 Staff time, budget for consultant time, Legal team review time Council approval of the One Water Plan which includes an adaptable, dynamic water supply portfolio. N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE The One Water Plan will serve as a long-term guide to prepare the City’s water supply for future uncertainties like changes in population, multi-year drought, and climate change. N/A N/A FY2024 TOPIC 5: Undergrounding: Discuss the progress and potential acceleration of undergrounding electric infrastructure. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Reduces the impact to visual nuisances, increased reliability, especially during severe weather, safer for staff and the public Districts are designated for undergrounding and have been selected based on the age of the system in place Staff time, contractor time, and budget, outreach to the community Removal of overhead lines in the designated districts YES Item 12 Attachment G - Utilities Advisory Commission Work Plan        Item 12: Staff Report Pg. 54  Packet Pg. 312 of 461  HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Because of the impact on safety, reliability, and the continuity between utilities as with grid modernization N/A N/A FY2024 Topic 6: Security: Discuss issues related to the physical and cybersecurity of utility operations. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Protect and secure Utility data at risk and in transit. Utilities created a SCADA cybersecurity team to set a policy to prevent outside attempts to infiltrate our systems. Ongoing IT staff, Utility staff, budget Zero data loss, zero infrastructure damage N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Due to the sensitive nature of the Utilities, cybersecurity protects against theft, destruction, economic impacts, public health risks, financial loss (ransomware), and data (community, commercial and residential) information available in our systems, protecting it from attacks is critical N/A N/A FY2024 Topic 7: Water Quality: Discuss community concerns with water quality of suspended solvents, additional testing BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED CPAU regularly collects and tests water samples from reservoirs and designated sample points throughout the city. Ongoing Staff time CPAU customers will have access to high quality water flowing from the faucet - the pristine snowmelt from Hetch Hetchy State Water Resource Control Board regulated Item 12 Attachment G - Utilities Advisory Commission Work Plan        Item 12: Staff Report Pg. 55  Packet Pg. 313 of 461  HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE N/A Palo Alto maintains high quality control with frequent testing of its water to maintain a higher than state standard N/A FY2024 Topic 8: Tesla Project - $10M Upgrade to Hanover Substation BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Upgraded substation increases capacity to facilitate electrification process. Start October 2023, completion anticipated end of 2nd quarter 2024 CPAU design review (1 FTE), construction resource manager (FTE), engineering support and inspection (1FTE each) 2 Fully upgraded 50 mva transformers N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Electrification and an increase of load by 30-50 mva.N/A N/A FY2024 Topic 9: Sanitary Sewer Replacement Project 31 BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Replacement of aging infrastructure to prevent sewer back ups, sink holes, and lessen the need to take up newly paved streets Construction start July 2023, anticipated duration is 9 months Utility staff, budget Changed out 11,000 linear feet of sewer main YES Item 12 Attachment G - Utilities Advisory Commission Work Plan        Item 12: Staff Report Pg. 56  Packet Pg. 314 of 461  HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Due to the timing of collaboration with Caltrans repaving work on El Camino Real N/A N/A FY2024 Topic 10: Heat Pump Water Heater customer installation program BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Reduces the use of natural gas thereby reducing carbon emissions and improving indoor air quality December 31, 2023 Staff, Consultant, and Contractor time, budget, and S/CAP Committee time 1,000 HPWH’s installed by the end of 2023 YES HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE This is the 1st program for the community to start on the achievement to electrification by eliminating most gas appliances in CPA which is needed to reach the S/CAP 80/30 goals N/A S/CAP policy FY2024 Topic 11: Electric Rate Design Review including the hydro adjuster BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Evaluate cost of service and set rates accordingly and in alignment with policy objectives wherever possible. Anticipated completion December 31, 2023 Staff time, budget, legal review. And possible additional resources completion of study and adoption of any rate changes. N/A Item 12 Attachment G - Utilities Advisory Commission Work Plan        Item 12: Staff Report Pg. 57  Packet Pg. 315 of 461  HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Because rate design can impact customer investment choices related to electrification N/A N/A FY2024 Topic 12: Evaluate the Gas Supply Hedging for the Winter months BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Lowers the risk to the city by decreasing the volatility of extreme high market pricing that would be passed on to the customer UAC approval in August Council approval in September Completion by October Staff and Consultant time, and budget Execution of hedges for the appropriate winter months, if it makes sense Council approval needed HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Due to the need to have this implemented in order to execute the transactions in October for the winter months N/A N/A FY2024 Topic 13: Gas Rate Design Review BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Gas rates that are cost-based, constitutionally compliant and with an eye toward competitiveness with gas rates in neighboring communities. Council approval in September 2023 Staff time, budget for consultant time, legal review time. Gas rates that are competitive with neighboring communities across customer classes. N/A Item 12 Attachment G - Utilities Advisory Commission Work Plan        Item 12: Staff Report Pg. 58  Packet Pg. 316 of 461  HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Rate impacts on Palo Alto residents and businesses.N/A N/A FY2024 Topic 14: Fiber to the Premises (FTTP) BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED FTTP brings City-owned high speed broadband internet, reliable connection, and competitive pricing in Palo Alto. Public investment in broadband infrastructure will create competition, improve services, and keep internet rates affordable. Phase one construction will make Palo Alto Fiber accessible to approximately 25%-30% of residents and businesses. Construction and provision of services will take about 18 months to begin offering Palo Alto Fiber service (Dec 2024). Total construction will take between 18 – 36 months depending on construction coordination with other capital projects such as electric grid modernization. Staff and Consultant time, and budget Attaining a take rate or the percentage of Palo Alto Fiber subscribers of 27%-30% to break even for FTTP. Council Approved HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE N/A N/A Item 12 Attachment G - Utilities Advisory Commission Work Plan        Item 12: Staff Report Pg. 59  Packet Pg. 317 of 461