HomeMy WebLinkAboutStaff Report 2304-1382 City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Public Works
Meeting Date: June 5, 2023
Report #:2304-1382
TITLE
Adoption of a Resolution for Senate Bill 1, the Road Repair and Accountability Act, for Fiscal
Year 2024, Providing the Project List for the Street Maintenance Project, Capital Improvement
Program Project PE-86070; CEQA Status – Not a Project
RECOMMENDATION
Staff recommends that Council adopt the attached resolution (Attachment A) for Fiscal Year
2024, providing a project list funded by Senate Bill 1, the Road Repair and Accountability Act.
BACKGROUND/ANALYSIS
Senate Bill 1 (SB 1) established the Road Maintenance and Rehabilitation Account (RMRA) in
2017 to address deferred maintenance on the state highway and local streets and roads
systems, with funding to be approved annually. Palo Alto's RMRA funding estimate for Fiscal
Year 2023-2024 is $1,693,336. SB 1 funding requires that Council approve a resolution providing
a project list that includes four components:
•Project description;
•The locations of each proposed project;
•Schedule for completion; and
•Estimated useful life of improvement.
The adopted resolution must be sent to the California Transportation Commission by July 1,
2023. Staff recommends the RMRA funding for Fiscal Year 2024 be recognized in the Gas Tax
Fund and transferred to the Capital Improvement Fund to be added to the Street Maintenance
Project, Capital Improvement Program project PE-86070. This funding recommendation is
included in the Fiscal Year 2024 Proposed Capital Budget.
The SB 1 funding supported the City's goal of achieving an average citywide Pavement
Condition Index (PCI) of 85 by 2019 with no street having a PCI less than 60. The City reached
the 85 PCI goal in December 2018, and the additional funding helps enable the City to address
streets that still have PCI scores less than 60. The funding will be used on the Fiscal Year 2024
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Asphalt Paving Project for the streets shown in Attachment B. Work on this project is
anticipated to be completed by summer 2024. An award of construction contract is anticipated
to be brought to Council for approval in fall 2023. The estimated useful life of a street overlay is
30 years.
The City uses StreetSaver, the Metropolitan Transportation Commission’s (MTC) pavement
management system which is used by almost all Bay Area jurisdictions. The Pavement Condition
Index (PCI) is calculated by evaluating a sample pavement section on each block for different
ratings variables from mild to severe – including raveling, potholes, amount of trenches, base
failures, etc. These factors are entered into the StreetSaver program and a PCI is calculated. All
staff who evaluate street conditions and pavement distresses have multiple years of experience
and have been trained by MTC.
While staff uses the PCI scores to prioritize streets, staff also takes into consideration additional
information including coordination with Utilities projects and Office of Transportation planned
striping improvements, and whether the street has bike lanes or is a bicycle boulevard. Staff
also tries to group multiple streets in a neighborhood whenever possible, so that construction is
not occurring over multiple years if it can be avoided. Additionally, each block has its own
estimated repair cost, which impacts how many streets can be in each project given the
amount of funding each year.
FISCAL/RESOURCE IMPACT
Monthly appropriations from the State Controller's Office will begin in July 2023 for Palo Alto's
Fiscal Year 2024 RMRA funding. Ongoing funding is estimated to be $1.4 million annually. The
$1,693,336 in SB 1 funding for FY 2024 is recommended to be appropriated in the Street
Maintenance capital project (PE-86070) as part of the FY 2024 Proposed Capital Budget and
subject to the City Council’s adoption of the FY 2024 Capital Budget, currently scheduled for
June 19, 2023. Funding from RMRA in future fiscal years will be recognized and appropriated as
part of the annual Capital Improvement Program budget process.
STAKEHOLDER ENGAGEMENT
All streets have been coordinated with the City’s Utilities Department and the Office of
Transportation to minimize the cutting of newly resurfaced streets. Additionally, staff reviews
the proposed five-year paving plan streets annually with the Pedestrian and Bicycle Advisory
Committee (PABAC), with an emphasis on the streets included in the first year of the plan.
Recognizing the importance of bicycle safety as a factor in selecting the streets for the annual
repaving project, staff additionally reviewed the five-year paving plan with PABAC’s Repaving
Subcommittee in April 2023.
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ENVIRONMENTAL REVIEW
The adoption of this resolution does not meet the definition of a project under Public Resources
Code Section 21065, thus no environmental assessment under the California Environmental
Quality Act is required.
ATTACHMENTS
Attachment A: SB1 FY2024 Resolution
Attachment B: FY2024 Project Street List
APPROVED BY:
Brad Eggleston, Director Public Works/City Engineer
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*NOT YET APPROVED* Attachment A
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0007_20230519_mv30
Resolution No. ______
Resolution of the Council of the City of Palo Alto to Adopt a List of Projects
for Fiscal Year 2023-2024 Funded by SB 1: The Road Repair and
Accountability Act of 2017
R E C I T A L S
A. Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5,
Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April
2017 in order to address the significant multi-modal transportation funding shortfalls
statewide; and
B. SB 1 includes accountability and transparency provisions that will ensure the
residents of the City of Palo Alto (City) are aware of the projects proposed for funding in our
community and which projects have been completed each fiscal year; and
C. The City must adopt a list of all projects proposed to receive funding from the
Road Maintenance and Rehabilitation Account (RMRA), created by SB 1 by resolution, which
must include a description and the location of each proposed project, a proposed schedule for
the project’s completion, and the estimated useful life of the improvement; and
D. The City, will receive an estimated $1,693,336 in RMRA funding in Fiscal Year
2023-2024 from SB 1; and
E. This is the sixth year in which the City is receiving SB 1 funding which enables the
City to continue essential road maintenance and rehabilitation projects, safety improvements,
repairing and replacing aging bridges, and increasing access and mobility options for the
traveling public that would not have otherwise been possible without SB 1; and
F. The City used a Pavement Management System to develop the SB 1 project list
to ensure revenues are being used on the most high-priority and cost-effective projects that
also meet the community’s priorities for transportation investment; and
G. The funding from SB 1 will help the City maintain and rehabilitate various streets
throughout the City this year and many similar projects into the future; and
H. The 2018 California Statewide Local Streets and Roads Needs Assessment found
that the City’s streets and roads are in “excellent” condition and this revenue will help us
maintain the overall quality of our road system and implement complete streets projects over
the next decade; and
I. The SB 1 project list and overall investment in our local streets and roads
infrastructure with a focus on basic maintenance and safety, investing in complete streets
infrastructure, and using cutting-edge technology, materials and practices, will have significant
positive co-benefits statewide.
NOW, THEREFORE, the Council of the City of Palo Alto RESOLVES as follows:
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Attachment A - SB1
FY2024 Resolution
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*NOT YET APPROVED* Attachment A
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SECTION 1. The foregoing recitals are true and correct.
SECTION 2. The City of Palo Alto hereby adopts the following list of streets planned to
be funded in-part or solely with fiscal year 2023-2024 with Road Maintenance and
Rehabilitation Account revenues:
FY 2024 Street Resurfacing Project includes pavement repair, sidewalk, curb and gutter
replacement, upgraded curb ramps, and street paving. The following streets are included in the
FY2024 Street Resurfacing Project: Acacia Avenue (El Camino Real to Angle), Barron Avenue
(Whitsell Avenue to La Donna Avenue), Cowper Street (Churchill Avenue to Coleridge Avenue),
Fielding Drive (Fielding Drive to End), Fielding Drive (Moreno Avenue to Fielding Cul-de-Sac),
James Road (El Camino Way to Wilkie Way), Lane 6 East (High Street to Emerson Street), Leland
Avenue (Birch Street to Park Blvd), Morris Drive (Maddux Drive to Greer Road), Ramona Street
(Everett Street to Lytton Avenue), Ramona Street (Lytton Avenue to University Avenue), San
Antonio Road (Narrow to Divider), San Antonio Road (Divider to East Bayshore Road), San
Antonio Road (East Bayshore Road to Metering Station), San Antonio Avenue (San Antonio
Avenue to Transport Street), Un-named Lane (Cedar Street to Newell Road), University Avenue
(Middlefield Road to Fulton Street), University Avenue (Fulton Street to Guinda Street),
University Avenue (Guinda Street to Seneca Street), University Avenue (Seneca Street to Hale
Street), University Avenue (Hale Street to Chaucer Street), Washington Avenue (Waverley
Street to Cowper Street, Washington Avenue (Cowper Street to End), Waverley Street (Lytton
Avenue to University Avenue), and Waverley Street (Hawthorne Avenue to Everett Avenue) .
The estimated useful life is 30 years. Construction of FY2024 Street Resurfacing Project will start
in Fall 2023 and be completed in Summer 2024.
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Attachment A - SB1
FY2024 Resolution
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*NOT YET APPROVED* Attachment A
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SECTION 3. The Council finds that the adoption of this resolution does not meet the definition
of a project under Public Resources Code Section 21065, thus no environmental assessment
under the California Environmental Quality Act is required.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
__________________________ _____________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
__________________________ _____________________________
Assistant City Attorney City Manager
_____________________________
Director of Public Works
_____________________________
Director of Administrative Services
Item 5
Attachment A - SB1
FY2024 Resolution
Item 5: Staff Report Pg. 6 Packet Pg. 77 of 406
FY2024 OVERLAY LIST
Street From Street To Street PCI
Acacia Avenue El Camino Real Angle 53
Barron Avenue Whitsell Avenue La Donna Avenue
Cowper Street Churchill Avenue Coleridge Avenue 30
Fielding Drive Fielding Drive End 47
Fielding Drive Moreno Avenue Fielding Cul‐de‐Sac 50
James Road El Camino Way Narrow 38
James Road Narrow Wilkie Way 45
Lane 6 East High Street Emerson Street 36
Leland Avenue Birch Street Park Boulevard 55
Morris Drive Maddux Drive Greer Road 49
Ramona Street Everett Street Lytton Avenue 58
Ramona Street Lytton Avenue University Avenue 33
San Antonio Road Narrow Divider 7
San Antonio Road Divider E.Bayshore Road 10
San Antonio Road E.Bayshore Road Metering Station 30
San Anonio Avenue San Antonio Avenue Transport Street 45
Un Named Lane Cedar Street Newell Road
University Avenue Middlefield Road Fulton Street 30
University Avenue Fulton Street Guinda Street 50
University Avenue Guinda Street Seneca Street 35
University Avenue Seneca Street Hale Street 35
University Avenue Hale Street Chaucer Street 59
Washington Avenue Waverley Street Cowper Street 38
Washington Avenue Cowper Street End 37
Waverley Street Lytton Avenue University Avenue 56
Waverley Street Hawthorne Avenue Everett Avenue 52
Average PCI: 40
FY 2024 Overlay (July 2023 ‐ June 2024)
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ATTACHMENT BItem 5
Attachment B - FY2024
Project Street List
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