HomeMy WebLinkAboutStaff Report 2304-1248CITY OF PALO ALTO
CITY COUNCIL
Special Meeting
Monday, May 15, 2023
Council Chambers & Hybrid
5:30 PM
Agenda Item
7.Adoption of a Resolution Authorizing the City Manager or their Designee to sign Grant-
Related Documents with Caltrans for the Newell Road/San Francisquito Creek Bridge
Replacement Capital Improvement Program Project PE-12011; CEQA: Environmental
Impact Report for the Newell Road Bridge (Resolution No. 9889)
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Public Works
Meeting Date: May 15, 2023
Report #:2304-1248
TITLE
Adoption of a Resolution Authorizing the City Manager or their Designee to sign Grant-Related
Documents with Caltrans for the Newell Road/San Francisquito Creek Bridge Replacement
Capital Improvement Program Project PE-12011; CEQA: Environmental Impact Report for the
Newell Road Bridge (Resolution No. 9889)
RECOMMENDATION
Staff recommends that Council adopt the attached resolution authorizing the City Manager or
their Designee to sign grant-related documents with Caltrans for the Newell Road/San
Francisquito Creek Bridge Replacement Capital Improvement Program Project (PE-12011).
BACKGROUND
The Budget Act of 2022 made appropriations for the support of state governments for the
2022-23 fiscal year. Subdivision (G)(Y) of Section 19.56 of the Budget Act (Act) appropriated
$2,000,000 from the State General Fund to Caltrans to be allocated to the City of Palo Alto for
the replacement of the Newell Road Bridge over San Francisquito Creek. California Department
of Transportation (Caltrans) determined that the best method for allocation and to ensure the
funds are used for the purpose specified in Section 19.56 of the Act is to execute a Funds
Transfer Agreement. Caltrans is preparing the proposed agreement template and has notified
City staff that this may take two to three months to finalize. Based on Caltrans’ assurance,
staff expects the template to be similar to the one used for the budget act of 2021.
ANALYSIS
Once the agreement template is finalized and provided to the City of Palo Alto, staff will
complete the necessary information which includes the project background, scope of work, and
clear description of how the $2,000,000 appropriation will be used. Staff estimates it may take
a couple of months for Caltrans to review and approve. The resolution is required by Caltrans to
receive the funding; however, the resolution does not authorize changes to the current design
contract or allow staff to advance construction work. Council will have the ability to review the
project expenses and to provide approval on any contract awards or amendments. This
resolution would simply allow staff to quickly secure the funding without a subsequent Council
action.
FISCAL/RESOURCE IMPACT
The recommended Council action does not represent any changes in terms or funding
resources.
This $2,000,000 budget appropriation has been included in the Fiscal Year 2024 proposed
budget for the Newell Road/San Francisquito Creek Bridge Replacement Capital Improvement
Program Project PE-12011.
STAKEHOLDER ENGAGEMENT
Stakeholder engagement has been conducted as part of the Newell Road Bridge Replacement
project.
ENVIRONMENTAL REVIEW
An Environmental Impact Report was prepared and certified by Council on June 1, 2020, by
adoption of Resolution No. 98891.
ATTACHMENTS
Attachment A: Resolution Authorizing Execution of Administering Agency-State Master
Agreements for State and Federal -Aid Funded Projects
APPROVED BY:
Brad Eggleston, Director Public Works/City Engineer
1 Resolution 9889, https://www.cityofpaloalto.org/files/assets/public/city-clerk/resolutions/reso-
9889.pdf?t=62904.01
*NOT YET APPROVED*
1
0006_20230502_mv30
Resolution No. ____
Resolution of the Council of the City of Palo Alto Authorizing Execution of the
Funds Transfer Agreement with the California Department of Transportation
(Caltrans) for the replacement of the Newell Road Bridge over San Francisquito
Creek.
R E C I T A L S
A. The City of Palo Alto is eligible to receive Federal and/or State funding for certain
Transportation Projects through Caltrans; and
B. The City of Palo Alto is eligible to receive such funding for the replacement of the
Newell Road Bridge over San Francisquito Creek; and
C. Master Agreements, Project Supplemental Agreements, Fund Exchange
Agreements and/or Fund Transfer Agreements must be executed with the Caltrans before such
funds can be claimed; and
D. The City of Palo Alto wishes to delegate the authority to execute these agreements
and any amendments thereto to the City Manager or designee.
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*NOT YET APPROVED*
2
0006_20230502_mv30
NOW, THEREFORE, the Council of the City of Palo Alto RESOLVES as follows:
The City of Palo Alto designates the City Manager or designee as the person authorized
to execute all Master Agreements, Program Supplemental Agreements, Fund Exchange
Agreements and/or Fund Transfer Agreements, any amendments thereto, and all other
documents with Caltrans in order to receive funding for the replacement of the Newell Road
Bridge.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
__________________________ _____________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
__________________________ _____________________________
Assistant City Attorney City Manager
_____________________________
Director of Public Works