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HomeMy WebLinkAboutStaff Report 2304-12464.Approval of Minutes from March 31, 2023 and April 3, 2023 City Council Meetings City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: April 17, 2023 Report #:2304-1246 TITLE Approval of Minutes from March 31, 2023 and April 3, 2023 City Council Meetings RECOMMENDATION That the minutes be reviewed and approved as presented. ATTACHMENTS Attachment A: March 31, 2023 Draft Minutes Attachment B: April 3, 2023 Draft Minutes APPROVED BY: Lesley Milton Page 1 of 2 CITY COUNCIL DRAFT ACTION MINUTES Special Meeting Friday, March 31, 2023 CALL TO ORDER The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 4:00 p.m. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone arrived 4:39 p.m., Veenker Present Remotely: None Absent: Tanaka AGENDA CHANGES, ADDITIONS AND DELETIONS None. PUBLIC COMMENT None. ACTION ITEMS 1. Interview and Consider Appointment for Openings on the Utilities Advisory Committee, Planning and Transportation Commission and Historic Resources Board The Council interviewed the following candidates: Planning & Transportation Commission George Lu Scott O’Neil Allen Akin Cari Templeton (Incumbent) Arthur Keller ACTION MINUTES Page 2 of 2 Sp. City Council Meeting Action Minutes: 3/31/2023 Alex Comsa Forest Olaf Peterson Historic Resources Board Samantha Joy Rodman Christian Pease (Incumbent) Alisa Eagleston-Cieslewicz (Incumbent) Utilities Advisory Commission Jason Titus Max Rayner Robert Phillips Benjamin Piiru Greg Hood Chris Tucher Meagan Mauter Claude Ezran Siyi Zhang Greg Scharff (Incumbent) Rachel Croft Natalie Geise Bob Wenzlau ADJOURNMENT The meeting was adjourned at 8:15 p.m. ATTEST: APPROVED: City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. Page 1 of 8 CITY COUNCIL DRAFT ACTION MINUTES Special Meeting Monday, April 03, 2023 CALL TO ORDER The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:00 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely: None Absent: None SPECIAL ORDERS OF THE DAY 1. Appointment of Applicants for Board and Commission Openings on the Utilities Advisory Committee, the Planning and Transportation Commission and the Historic Resources Board MOTION: Council Member Burt moved, seconded by Mayor Kou to proceed as presented to vote first for full term, then a subsequent vote for unexpired terms. SUBSTITUTE MOTION: Veenker/Lythcott-Haims to vote for all positions in the first round, with the top vote getters getting the full terms, and the candidate with the next number of votes getting the unexpired terms. If there are ties, then a second round of voting will commence. MOTION FAILED: 3-4, Lauing, Kou, Burt, Stone no ORIGINAL MOTION: Council Member Burt moved, seconded by Mayor Kou to proceed as presented to vote first for full term, then a subsequent vote for unexpired terms. MOTION PASSED: 5-2, Lythcott-Haims, Tanaka no Historic Resources Board First Round of Voting for Three (3) vacancies on the Historic Resources Board ending March 31, 2026 Samantha Joy Rodman: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker DRAFT ACTION MINUTES Page 2 of 8 Sp. City Council Meeting Draft Action Minutes: 4/3/2023 Christian Pease: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Alisa Eagleston-Cieslewic: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Candidate Samantha Joy Rodman receiving 7 votes is appointed to a full-term expiring March 31, 2026. Candidate Christian Pease receiving 7 votes is appointed to a full-term expiring March 31, 2026. Candidate Alisa Eagleston-Cieslewic receiving 7 votes is appointed to a full-term expiring March 31, 2026. Planning and Transportation Commission First Round of Voting for Two (2) full terms ending March 31, 2027 on the Planning and Transportation Commission George Lu: Lythcott-Haims Scott O’Neil: Tanaka Allen Akin: Kou, Burt, Stone, Lauing Cari Templeton: Burt, Lythcott-Haims, Stone, Lauing, Veenker Arthur Keller: Kou Alex Comsa: Tanaka Forest Olaf Peterson: Veenker Candidate Allen Akin receiving 4 votes is appointed to a full-term expiring March 31, 2027. Candidate Cari Templeton receiving 5 votes is appointed to a full-term expiring March 31, 2027. Utilities Advisory Commission First Round of Voting for Three (3) full terms ending March 31, 2026 on the Utilities Advisory Commission Jason Titus: Burt, Veenker Max Rayner: Tanaka Robert Phillips: Burt, Kou, Lauing, Benjamin Piiru: Greg Hood: Chris Tucher: Tanaka Meagan Mauter: Burt, Kou, Lauing, Lythcott-Haims, Veenker DRAFT ACTION MINUTES Page 3 of 8 Sp. City Council Meeting Draft Action Minutes: 4/3/2023 Claude Ezran: Kou Siyi Zhang: Lythcott-Haims, Stone Greg Scharff: Lauing, Stone, Tanaka Rachel Croft: Stone Natalie Geise: Lythcott-Haims, Veenker Bob Wenzlau: Candidate Megan Mauter receiving 5 votes is appointed to a full-term expiring March 31, 2026. No other Candidate received four votes required to be appointed to the full-term expiring March 31, 2026. A second round of voting is required. Planning and Transportation Commission First Round of Voting for One (1) unexpired term ending March 31, 2025 on the Planning and Transportation Commission George Lu: Burt, Lythcott-Haims, Tanaka Scott O’Neil: Arthur Keller: Kou, Lauing, Stone Alex Comsa: Forest Olaf Peterson: Veenker No Candidate received four votes required to be appointed to the un-expired term expiring March 31, 2025. A second round of voting is required. Utilities Advisory Commission Second Round of Voting for two (2) full terms ending March 31, 2026 on the Utilities Advisory Commission Jason Titus: Burt, Veenker Max Rayner: Tanaka Robert Phillips: Stone, Burt, Kou, Lauing Benjamin Piiru: Greg Hood: Chris Tucher: Claude Ezran: Siyi Zhang: Lythcott-Haims, Tanaka Greg Scharff: Stone, Kou, Lauing Rachel Croft: Natalie Geise: Lythcott-Haims, Veenker DRAFT ACTION MINUTES Page 4 of 8 Sp. City Council Meeting Draft Action Minutes: 4/3/2023 Bob Wenzlau: Candidate Robert Phillips receiving 4 votes is appointed to a full-term expiring March 31, 2026. No other Candidate received four votes required to be appointed to the full-term expiring March 31, 2026. A third round of voting is required. Planning and Transportation Commission Second Round of Voting for One (1) unexpired term ending March 31, 2025 on the Planning and Transportation Commission George Lu: Burt, Tanaka, Lythcott-Haims, Veenker Scott O’Neil: Arthur Keller: Stone, Lauing, Kou Alex Comsa: Forest Olaf Peterson: Candidate George Lu receiving 4 votes is appointed to an unexpired term ending March 31, 2025. Utilities Advisory Commission Third Round of Voting for one final full-term ending March 31, 2026 on the Utilities Advisory Commission Jason Titus: Burt Max Rayner: Robert Phillips: Benjamin Piiru: Greg Hood: Chris Tucher: Claude Ezran: Kou Siyi Zhang: Greg Scharff: Stone, Tanaka, Lauing Rachel Croft: Natalie Geise: Lythcott-Haims, Veenker Bob Wenzlau: No Candidate received four votes required to be appointed to the full-term expiring March 31, 2026. A fourth round of voting is required. The Council directed the elimination of candidates without votes. DRAFT ACTION MINUTES Page 5 of 8 Sp. City Council Meeting Draft Action Minutes: 4/3/2023 Utilities Advisory Commission Fourth Round of Voting for one final full-term ending March 31, 2026 on the Utilities Advisory Commission Jason Titus: Burt Claude Ezran: Greg Scharff: Kou, Lauing, Stone, Tanaka, Natalie Geise: Veenker, Lythcott Haims Candidate Greg Scharff receiving 4 votes is appointed to a full-term expiring March 31, 2026. Utilities Advisory Commission First Round of Voting for One (1) unexpired term ending March 31, 2025 on the Utilities Advisory Commission Jason Titus: Lythcott-Haims, Burt Max Rayner: Tanaka Robert Phillips: Benjamin Piiru: Greg Hood: Chris Tucher: Meagan Mauter: Claude Ezran: Kou Siyi Zhang: Greg Scharff: Rachel Croft: Lauing, Stone Natalie Geise: Veenker Bob Wenzlau: No Candidate received four votes required to be appointed to the un-expired term expiring March 31, 2025. A second round of voting is required. Utilities Advisory Commission Second Round of Voting for One (1) unexpired term ending March 31, 2025 on the Utilities Advisory Commission Jason Titus: Max Rayner: Tanaka Claude Ezran: Kou Rachel Croft: Veenker, Stone, Lythcott-Haims, Lauing, Burt Natalie Geise: DRAFT ACTION MINUTES Page 6 of 8 Sp. City Council Meeting Draft Action Minutes: 4/3/2023 Candidate Rachael Croft receiving 5 votes is appointed to an unexpired term ending March 31, 2025. 2. Introduction of Representatives from the North County TRUST (Trusted Response Urgent Support Team) alternative mental health response program AGENDA CHANGES, ADDITIONS AND DELETIONS PUBLIC COMMENT CONSENT CALENDAR Council Member Tanaka registered a no vote on Agenda Item Number 10. MOTION: Mayor Kou moved, seconded by Council Member Burt to approve Consent Agenda Item Numbers 3-10. MOTION PASSED ITEMS 3-9: 7-0 MOTION PASSED ITEM 10: 6-1, Tanaka no 3. Approval of Minutes from March 20, 2023 Meeting 4. The Utilities Advisory Commission and Staff Recommend Council Adoption of Amended Utilities Rules and Regulations, to Incorporate AMI Changes and Other Updates; CEQA review – exempt (CEQA Guidelines section 15273) Adopted Resolution 10096 5. Approval of the Utilities Department‘s 2023 Legislative Guidelines 6. 2850 West Bayshore [22PLN-00364]: Approval of Final Map for a single-lot subdivision for condominium purposes for 48 attached townhome condominiums. Environmental Assessment: Exempt per CEQA Guidelines Section 15332. Zoning District: ROLM (Research, Office, and Manufacturing). 7. Approval of Fourth Amendment to Santa Clara Valley Urban Runoff Pollution Prevention Program Memorandum of Agreement 8. Adopt a Resolution 10097 Expressing Concern for Public Safety and Urging State and Federal Action on Firearms in Sensitive Places. DRAFT ACTION MINUTES Page 7 of 8 Sp. City Council Meeting Draft Action Minutes: 4/3/2023 9. Acceptance of $2,000,000 from the Consolidated Appropriation Act, 2022, Awarded by the Department of Health and Human Services Substance Abuse and Mental Health Services Administration (SAMHSA) for Assistance Related to North County TRUST (Trusted Response Urgent Support Team), an Alternative Response Pilot Program; Approval of a Contract with Momentum for Health for Assistance Related to North County TRUST with a Total Contract Amount Not to Exceed $1,931,706; and Approval of the Related Budget Amendment in the General Fund. CEQA status – not a project. Public Comments 10. Approve Amendment of Seven On-call Consulting Contracts to Increase the Not to Exceed to $3 Million Through June 2024 to Provide Expertise for Long Range Planning Projects, Application Processing, Historic and Environmental Review in the Department of Planning & Development Services, With all Work Subject to Assigned Task Order and Availability of Funds; Environmental Assessment: Exempt in Accordance with CEQA Guidelines Section 15061(b)(3). CITY MANAGER COMMENTS ACTION ITEMS 11. Approval of the following: 1) Contract with Flock Safety (S23187316) for Automated License Plate Recognition (ALPR) Implementation for a three-year term in an amount not to exceed $174,400; 2) ALPR Surveillance Use Policy; and 3) Budget amendment in the Supplemental Law Enforcement Services fund; MOTION: Council Member Tanaka moved, seconded by Mayor Kou to: A. Approve a 3 years contract with flock Safety to implement fixed ALPR technology, in an amount not to exceed $174,400 B. Approve the use of Fixed ALPR technology to deter and investigate criminal activity C. Approve the fixed ALPR Surveillance use policy D. Amend the Fiscal Year 2023 Budget Appropriation for the Supplemental Law Enforcement Services Fund (SLESF) by a. Increasing SLESF Contract Services expense appropriation by $61,900, and b. Decreasing the ending fund balance by $61,900. E. Staff to return to Council one year after implementation for review and determination for continuation F. Refer to Policy and Services discussion if the program should also be reviewed by City Auditor, IPA or other party G. Limit the access to sworn officers, dispatchers and comparable positions MOTION PASSED: 7-0 DRAFT ACTION MINUTES Page 8 of 8 Sp. City Council Meeting Draft Action Minutes: 4/3/2023 12. Parks and Recreation Commission Recommend Adoption of a Park Dedication Ordinance to Dedicate the 10-acre Measure E site as Parkland. CEQA status – not a project. Public Comments MOTION: Council Member Burt moved, seconded by Council Member Lythcott-Haims to City Council to A. Direct staff to return with analysis on scope and timeframe to evaluate other environmental technology and facilities on a portion of the Measure E site and/or other lands. B. Direct staff to return to Council with a proposal to evaluate a minimum buffer size to support a wildlife corridor connecting Renzel Marsh to the Baylands Harbor marsh through the Measure E site. MOTION PASSED 6-1, Kou no 13. Update, Discussion, and Potential Direction regarding State and Federal Legislation ACTION: None taken COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS ADJOURNMENT The meeting was adjourned at 11:22 P.M. ATTEST: APPROVED: City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.