HomeMy WebLinkAboutStaff Report 2303-1143CITY OF PALO ALTO
CITY COUNCIL
Special Meeting
Monday, March 27, 2023
Council Chambers & Hybrid
5:00 PM
Agenda Item
9.Approval of a Purchase Order with Interstate Truck Center in an Amount Not to Exceed
$297,244 for the Purchase of Two 2023 International CV Chipper Body Trucks, Utilizing a
Cooperative Purchase Agreement, Funded by Capital Improvement Program Project VR-
23000
City Council
Staff Report
Report Type: ACTION ITEMS
Lead Department: Public Works
Meeting Date: March 27, 2023
Report #:2303-1143
TITLE
Approval of a Purchase Order with Interstate Truck Center in an Amount Not to Exceed
$297,244 for the Purchase of Two 2023 International CV Chipper Body Trucks, Utilizing a
Cooperative Purchase Agreement, Funded by Capital Improvement Program Project VR-23000
RECOMMENDATION
This item was pulled from Consent Agenda on February 13, 2023 by Council Members Veenker,
Lythcott-Haims and Tanaka.
The staff report can be found at the attached link:
https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=82249
ANALYSIS
The following additional information relevant to the purchase of the chipper trucks is provided
for Council’s consideration:
1.Timing constraints for recommended Purchase Order
The formal expiration date of the quote for the chipper trucks occurred prior to the
February 13, 2023 Council meeting, but the vendor had verbally agreed to honor the
pricing through that date. If Council approves the purchase of the chipper trucks, staff
will request an updated quote, and rely on the recommended contingency amount to
cover likely cost increases. Given current market conditions, it typically takes 12 to 24
months to place a new truck in service following approval of a purchase order.
2.Additional opportunities for fleet electrification
Staff is planning for electrification of the City fleet. Given the size of the fleet, there are
multiple opportunities in most years for potential electrification. Replacement of
passenger sedan vehicles with electric models is already required, except where specific
factors make use of an electric vehicle infeasible. Although electric options are not yet
available for the chipper truck replacements, a greater availability of electric medium
and heavy-duty trucks is expected in the coming years as the market adapts to
upcoming California Air Resources Board regulations. The following are the number of
medium and heavy-duty trucks currently scheduled for replacement in the next several
fiscal years:
•Fiscal Year 2024: 12 vehicles
•Fiscal Year 2025: 5 vehicles
•Fiscal Year 2026: 4 vehicles
ATTACHMENTS
None
APPROVED BY:
Brad Eggleston