Loading...
HomeMy WebLinkAboutStaff Report 2303-10543.Approve Minutes from February 6, 2023 and February 27, 2023 Meetings City Council Staff Report From: City Clerk Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: March 13, 2023 Report #: 2303-1054 TITLE Approve Minutes from February 6, 2023 and February 27, 2023 Meetings RECOMMENDATION That the minutes be reviewed and approved as attached. ATTACHMENTS Attachment A: February 6, 2023 Draft Minutes Attachment B: February 27, 2023 Draft Minutes APPROVED BY: Lesley Milton CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 5 Special Meeting February 6, 2023 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:00 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely: None Absent: None Study Session 1. Study Session on Palo Alto Link, the City’s New On-Demand Transit Service Council Member Burt arrived at 5:17 PM Agenda Changes, Additions and Deletions MOTION: Council Member Burt moved, seconded by Mayor Kou to postpone Item 8 to the February 13th, 2023 meeting. MOTION PASSED: 7-0 MOTION: Mayor Kou moved, seconded by Council Member Veenker to move “Council Member Comments, Questions and Announcements” to take place after “City Manager Comments” for this agenda only. MOTION PASSED: 7-0 Consent Calendar Council Member Tanaka registered a no vote on Agenda Item Number 5. Council Member Burt, Kou, Stone requested to pull Item 4 from the Consent Agenda. DRAFT ACTION MINUTES Page 2 of 5 (Sp.) City Council Meeting Draft ACTION Minutes: 2/6/2023 MOTION: Council Member Burt moved, seconded by Council Member Lauing to approve Agenda Items 2, 3 and 5 and to pull Item 4 from the Consent Agenda. 2. Approval of Minutes from the January 23, 2023 City Council Meeting 3. Adopt Revised Retiree Benefit Funding Policy (Formerly ‘Pension Funding Policy’) for the Financial Planning of Employee Pension and Other Post-Employment Benefits (OPEB)/Retiree Healthcare Plans Consent Questions 4. Approval of Professional Services Agreement with Townsend Public Affairs, Inc. (C23183770) in the Amount Not-to-Exceed $558,000 for State and Federal Legislative Advocacy Services and Grant Consulting and Compliance Services for a Period of Three Years with the Option to Renew for Two Periods of One Year Each; CEQA status—not a project Supplemental Report, Consent Questions – Removed From The Agenda 5. Adoption of Memorandum of Agreements with International Association of Firefighters, Local 1319 and Service Employees International Union, Local 521; CEQA status—not a project MOTION PASSED FOR ITEM 2, 3: 7-0 MOTION PASSED FOR ITEM 5: 6-1 Tanaka No City Manager Comments Council Member Questions, Comments and Announcements RECESS CITY COUNCIL MEETING AND CONVENE PUBLIC IMPROVEMENT CORPORATION MEETING ACTION ITEM 6. Approval of Fiscal Year 2022 Palo Alto Public Improvement Corporation's Annual Financial Statement MOTION: Chair Kou, seconded by Board Member Lythcott-Haims to approve the Fiscal Year (FY) 2022 Annual Financial Report for the Palo Alto Public Improvement Corporation. MOTION PASSED: 7-0 DRAFT ACTION MINUTES Page 3 of 5 (Sp.) City Council Meeting Draft ACTION Minutes: 2/6/2023 RECONVENE CITY COUNCIL MEETING Action Items 7. Discussion Regarding Gas Powered Leaf Blower Enforcement and Possible Direction to Prepare an Amendment to the Noise Ordinance (PAMC 9.10) and Resolution to Adjust Financial Penalties for Violations in Residential Neighborhoods to Facilitate Compliance. (Environmental review: not a project) ORIGINAL MOTION: Vice Mayor Stone moved, seconded by Council Member Burt to: 1) Direct staff to prepare an amendment to the Noise Ordinance (PAMC 9.10) to: a) Clarify that citations may be issued to the leaf blower operator, leaf blower operator’s employer, the property owner, manager, renter or other person authorizing or employing the use of gas-powered leaf blower on their property, or all for violations of the ban; and, b) Remove the existing requirement to provide a five-day notice of violation warning the operator of a gas-powered leaf blower and/or property owner in advance of issuing a citation for violating the ban; c) Include “Constructive knowledge” of property owner or property manager to section 9.10.060(f) 2) Direct staff to prepare a resolution updating the municipal penalty schedule for violation of the gas-powered leaf blower ban to $250 for the first offense, $500 for the second offense and $1,000 for the third and subsequent offenses within a three-year period; and direct staff to update the municipal penalty schedule effective September 1, 2023 3) Endorse the leaf blower enforcement public engagement strategy presented in this report 4) Refer to Policy & Services Committee discussion considering ban on gas powered leaf blower city-wide and evaluate replacement of internal combustion engines for residences and commercial properties maintenance based on available replacement technologies; evaluation of decibel levels for equipment MOTION SPLIT FOR THE PURPOSE OF VOTING: 1 (b) Remove the existing requirement to provide a five-day notice of violation warning the operator of a gas-powered leaf blower and/or property owner in advance of issuing a citation for violating the ban; 2 Direct staff to prepare a resolution updating the municipal penalty schedule for violation of the gas-powered leaf blower ban to $250 for the first offense, $500 for the second offense and $1,000 for the third and subsequent offenses within a three-year period; and direct staff to update the municipal penalty schedule effective September 1, 2023 MOTION PASSED: 5-2 Tanaka, Veenker No DRAFT ACTION MINUTES Page 4 of 5 (Sp.) City Council Meeting Draft ACTION Minutes: 2/6/2023 FINAL MOTION: Vice Mayor Stone moved, seconded by Council Member Burt to: 5) Direct staff to prepare an amendment to the Noise Ordinance (PAMC 9.10) to: a) Clarify that citations may be issued to the leaf blower operator, leaf blower operator’s employer, the property owner, manager, renter or other person authorizing or employing the use of gas-powered leaf blower on their property, or all for violations of the ban; and, b) Remove the existing requirement to provide a five-day notice of violation warning the operator of a gas-powered leaf blower and/or property owner in advance of issuing a citation for violating the ban; c) Include “Constructive knowledge” of property owner or property manager to section 9.10.060(f) 6) Direct staff to prepare a resolution updating the municipal penalty schedule for violation of the gas-powered leaf blower ban to $250 for the first offense, $500 for the second offense and $1,000 for the third and subsequent offenses within a three-year period; and direct staff to update the municipal penalty schedule effective September 1, 2023 7) Endorse the leaf blower enforcement public engagement strategy presented in this report 8) Refer to Policy & Services Committee discussion considering ban on gas powered leaf blower city-wide and evaluate replacement of internal combustion engines for residences and commercial properties maintenance based on available replacement technologies; evaluation of decibel levels for equipment MOTION PASSED: 7-0 8. Review and Accept the FY 2024 - FY 2033 Long Range Financial Forecast (LRFF) and FY 2024 Budget Development Guidelines (8:30 – 10:30 PM) ACTION: Item Continued AA1. Approval of the 2023 City Council Priority Focus Areas, and Objectives Areas, Objectives, and Respective Major Projects for Calendar Year 2023 ACTION: Item Continued Adjournment: The meeting was adjourned at 10:28 P.M. in memory of Melissa Baten-Caswell. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor DRAFT ACTION MINUTES Page 5 of 5 (Sp.) City Council Meeting Draft ACTION Minutes: 2/6/2023 NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 5 Special Meeting February 27, 2023 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:00 P.M. Present In Person: Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely: Burt Absent: None Special Orders of the Day 1. Proclamations to Community Leaders in Honor of Black History Month Agenda Changes, Additions and Deletions Public Comment Consent Calendar Council Member Tanaka registered a no vote on Agenda Item Number 3. MOTION: Vice Mayor Stone moved, seconded by Council Member Veenker to approve Agenda Item Numbers 2-5. 2. Approval of Minutes from the February 13, 2023 City Council Meeting 3. Adoption of a Memorandum of Agreement with the Fire Chiefs Association; CEQA Status - Not a project 4. Approval of Construction Contract with O’Grady Paving, Inc. (#C23186898) in the Amount of $2,509,460 and Authorization for the City Manager to Negotiate and Execute Change Orders up to a Not-to-Exceed Amount of $250,946 for the Fiscal Year 2023 Street Resurfacing Project, Capital Improvement Program Projects Street DRAFT ACTION MINUTES Page 2 of 5 (Sp.) City Council Meeting Draft Action Minutes: 02/27/2023 Maintenance PE-86070 and Storm Drainage System Replacement and Rehabilitation SD-06101; CEQA status—exempt under CEQA Guidelines section 15301(c) 5. Appointments of 2023 Emergency Standby Council MOTION PASSED ITEM 3: 6-1, Tanaka no MOTION PASSES ITEMS 2, 4, 5: 7-0 City Manager Comments Action Items 6. PUBLIC HEARING: Objections to Weed Abatement and Adoption of a Resolution Ordering Weed Nuisance Abated; CEQA status – exempt (Class 8, 14 CCR section 15308) (6:00 – 6:20 PM) MOTION: Council Member Lythcott-Haims moved, seconded by Vice Mayor Stone to approve the final list of affected properties for weed abatement in 2023 following the public hearing, and direct weed abatement activities to commence at those properties in accordance with Resolution 10087. MOTION PASSED: 7-0 7. Parks and Recreation Commission Recommendation to Adopt an Ordinance Amending PAMC Section 22.04.220 to Regulate Electric Bicycles and Electric Coasting Devices in Parks and Open Spaces ORIGINAL MOTION: Council Member Lauing moved, seconded by Mayor Kou to: A. Adopted Ordinance 5575 to adopt an amendment to PAMC 22.04.220 to regulate electric bicycles and electric coasting devices 1 in City parks and open spaces B. Support the updated parks and open space regulation R1-18 and R1-37 to regulate electric bicycles and electric coasting devices C. Refer to staff for consideration for all bikes in Baylands and Arastradero Preserves: 1. Reduction of speed limit 2. Whether and where to restrict bicycle and horse access DRAFT ACTION MINUTES Page 3 of 5 (Sp.) City Council Meeting Draft Action Minutes: 02/27/2023 3. Add bike racks at trail heads to the open space where lacking D. Evaluation of a streamlined accessibility waiver for seniors to be able to obtain a permit to utilize Class-1 electric bikes on unpaved roads that are at least 15 feet wide and routinely used by motorized service vehicles in the Baylands and Arastradero Preserve SUBSTITUTE MOTION: Council Member Lythcott-Haims moved, seconded by Council Member Tanaka to: A. Adopt an amendment to PAMC 22.04.220 to regulate electric bicycles and electric coasting devices 1 in City parks and open spaces B. Direct staff to update the Parks and recreation parks and open space regulations to allow electric bikes on trails 12 feet or wider at the Baylands And Arastradero Preserve with a speed limit of 10 MPH MOTION FAILED: 3-4 Kou, Lauing, Stone, Veenker no ORIGINAL MOTION SPLIT FOR THE PURPOSE OF VOTING MOTION: Council Member Lauing moved, seconded by Mayor Kou to: A. Adopt an amendment to PAMC 22.04.220 to regulate electric bicycles and electric coasting devices 1 in City parks and open spaces B. Support the updated parks and open space regulation R1-18 and R1-37 to regulate electric bicycles and electric coasting devices C. Refer to staff for consideration for all bikes in Baylands and Arastradero Preserves: 2. Whether and where to restrict bicycle and horse access in the Baylands and Arastradero Open Space Preserve MOTION PASSED: 5-2 Lythcott-Haims, Tanaka no MOTION: Council Member Lauing moved, seconded by Mayor Kou to: C. Refer to staff for consideration for all bikes in Baylands and Arastradero Preserves: 1. Reduction of speed limit DRAFT ACTION MINUTES Page 4 of 5 (Sp.) City Council Meeting Draft Action Minutes: 02/27/2023 3. Add bike racks at trail heads to the open space where lacking MOTION PASSED: 7-0 MOTION: Council Member Lauing moved, seconded by Mayor Kou to: D. Evaluation of a streamlined accessibility waiver for seniors to be able to obtain a permit to utilize Class-1 electric bikes on unpaved roads that are at least 15 feet wide and routinely used by motorized service vehicles in the Baylands and Arastradero Preserve MOTION FAILED: 3-4 Veenker, Lauing, Stone, Kou no The Council took a break from 9:26 to until 9:35 pm and re-ordered the remaining agenda items hearing item 9, then item 8. 9. Rescheduled Item from February 6, 2023: Professional Services Agreement with Townsend Public Affairs Contract MOTION: Mayor Kou moved, seconded by Council Member Burt to: 1. Approve a Professional Services Agreement with Townsend Public Affairs to perform state and fed leg advocacy services and grant support and compliance services in an amount not to exceed $186,000 for State and Federal Legislative Advocacy Services and Grant Consulting for a period of one (1) year period with options to renew for four periods of one year each 2. Establish an ad hoc committee directed toward legislative matters 3. Develop a scope of services and contract structure for the City’s grant plan and to address the City’s legislative workplan a) Explore incentives in year two for achievement of specific milestones if the contract is renewed MOTION PASSED: 7-0 DRAFT ACTION MINUTES Page 5 of 5 (Sp.) City Council Meeting Draft Action Minutes: 02/27/2023 8. Discussion and Possible Revision to 2023 Standing Committee Topics (Continued from February 13, 2023 agenda) MOTION: Council Member Lauing moved, seconded by Council Member Veenker to continue Item 8. MOTION PASSED: 7-0 Council Member Questions, Comments and Announcements Adjournment: The meeting was adjourned at 11:06 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.