HomeMy WebLinkAboutStaff Report 2302-097816.Approval of a Purchase Order with Aviat Networks in the Amount of $438,907 for Radio
Communication Systems for the New Public Safety Building Capital Project (PE-15001),
including $399,007 for Basic Services and $39,900 for Additional Services; CEQA:
Environmental Impact Report for the PSB and New California Avenue Area Parking
Garage (Resolution No. 9772) Supplemental Report added
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City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Public Works
Meeting Date: June 19, 2023
Report #:2302-0978
TITLE
Approval of a Purchase Order with Aviat Networks in the Amount of $438,907 for Radio
Communication Systems for the New Public Safety Building Capital Project (PE-15001),
including $399,007 for Basic Services and $39,900 for Additional Services; CEQA: Environmental
Impact Report for the PSB and New California Avenue Area Parking Garage (Resolution No.
9772)
RECOMMENDATION
Staff recommends that Council approve and authorize the City Manager or their designee to
execute the attached purchase order with Aviat Networks (Attachment A) for radio
communication systems for the New Public Safety Building Capital project (PE-15001) in an
amount not to exceed $438,907, including $399,007 for basic services and $39,900 for
additional services.
EXECUTIVE SUMMARY
The City of Palo Alto participates in a regional public safety radio system that operates as a
large “ring” of microwave communications links between key emergency and essential service
nodes such as police stations, Sheriff’s offices, city halls, hospitals, fire stations, and other sites.
In addition to the ring that provides redundancy, some locations are spurs with only one
connection. Approval of the recommended purchase order will allow the new Public Safety
Building (PSB) to become a node on the ring, like the Palo Alto Civic Center is currently, as
included in the PSB’s design and project budget. The PSB will also become a spur when the
node is completed, enhancing resiliency. Attachment B shows the current and proposed
topology of the ring.
The microwave ring is also critical to the Tri-Cities Consortium of Palo Alto, Mountain View, and
Los Altos to increase redundancy and cooperation between the emergency dispatch operations
of the three cities.
BACKGROUND
In 2010, Council approved an agreement to form the Silicon Valley Regional Interoperability
Authority (SVRIA), a Joint Powers Authority (JPA) in partnership with other Santa Clara County
municipalities and agencies to enhance and coordinate regional public safety data and radio
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communications systems. SVRIA services the Santa Clara Operation Area, which includes the
County of Santa Clara, its fifteen cities and towns, and all special districts. Council approved a
subsequent Memorandum of Understanding (MOU) on June 22, 2015 to participate in a multi-
year project with other SVRIA members to fund and construct the Silicon Valley Radio
Communications (SVRCS) System.1
The SVRCS is a NAPCO Project 25 (P25) compliant trunked digital communications system using
the 700 MHz frequency spectrum currently in use in Santa Clara County. Radio sites and
dispatch centers are connected through the SVRIA E-COMM digital microwave system
(ECOMM) that provides connectivity to remote government radio sites. ECOMM is a dedicated
microwave network connecting all Public Safety Answering Points (9-1-1 centers), selected key
public safety facilities, and numerous radio sites throughout Santa Clara County. ECOMM
provides secure data and voice communications to public safety agencies and other
cooperating agencies for mission critical applications.
The City Managers of Palo Alto, Mountain View, and Los Altos (Tri-Cities Consortium) agreed to
a broad initiative of sharing public safety technology as a method to conserve resources,
improve response times, increase the resiliency and redundancy of these critical systems, as
well as to enhance interoperable communications between the three cities’ first responders.
This initiative was part of a Council Study Session on May 2, 20112 that presented the "virtual
consolidation" concept and the framework to share public safety technology and
communication systems.
ANALYSIS
In March 2019, Aviat Networks (Aviat) conducted a Microwave Path Survey Report to verify
site locations and to determine antenna sizes and centerlines to establish a microwave
communications system for the Public Safety Building (PSB), to make the PSB a new site on the
SVRIA ECOMM system. Aviat is the exclusive maintenance contractor for the ECOMM system as
authorized by SVRIA3.
The microwave path survey included the following services:
•Identifying geographical location of sites and antenna, waveguide length, and tower
requirements.
•Verifying path clearance objectives for each of the paths from existing or new tower
locations.
1 City Council, June 22, 2015; Agenda Item #6, SR #5811,
https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/reports/city-manager-reports-
cmrs/year-archive/2015/id-5811.pdf
2 City Council, May 2, 2011; Agenda Item #2, SR #1587,
https://www.cityofpaloalto.org/files/assets/public/from-archive/agendas-minutes-reports/reports/city-manager-
reports-cmrs/2011/1587-tri-cities-virtual-cad.pdf
3SVRIA, May 11, 2023; Agenda Item #8a,
https://svria.org/wp-content/uploads/2023/05/SVRIA-Board-of-Directors-Agenda-05-11-2023-REVISED-05-08-
2023.pdf
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•Documenting obstruction, critical points, and reflection points in each of the paths.
•Verifying tower coordinates and site elevations.
•Establishing coordinates and height requirements for new towers, as needed for
governmental agency registration and licenses filed by SVRIA.
•Confirming antenna centerlines and waveguide length requirements.
•Cataloging antennas on the existing structures noting any space limitations in the survey
report.
Adding the PSB as an independent site on the ECOMM ring enables the PSB to maintain access
to the ECOMM network in the event a large-scale critical event disrupts connectivity to the Palo
Alto Civic Center. Ringed networks can be built up to provide scalability and redundancy in the
network. The radio sites are independent from each other. As a result, a fault or failure at one
site will not affect another site.
When reviewing interoperability in terms of voice radio system issues, the interoperability of
data is of equal importance. Public safety agencies have become more reliant on various
systems that capture and store information. Systems such as Computer Aided Dispatch (CAD),
Records Management Systems (RMS), and intelligence databases all contain information that is
of value to multiple agencies.
The Tri-Cities Consortium developed the virtually consolidated public safety network using the
ECOMM digital microwave system as the primary connection between the cities. Due to the
critical applications being accessed over the ECOMM network, it was determined to have the
new PSB connected to the ECOMM network as an independent site as part of the SVRCS
network.
Aviat is part of the National Association of State Procurement Officials (NASPO) ValuePoint
cooperative purchasing program which facilitates public procurement solicitations and
agreements. Cooperative purchasing programs allow government organizations to use a single
solicitation with the best value and favorable terms and conditions. Per Palo Alto Municipal
code 2.30.360(j), the City is able to take advantage of the Aviat contract since it was
competitively solicited and publicly awarded through NASPO ValuePoint.
Project Timeline
While the project is progressing well toward completion, it should be noted that construction
contract substantial completion dates often change during construction as change orders can
authorize additional time for various issues that affect the critical path. Staff and the
construction manager believe that the PSB is on track for substantial completion in October.
Following substantial completion, the “move-in” phase of the project will continue for several
months for the installation and testing of several highly-technical and critical Public Safety, IT,
Security, and Communications systems that will be housed at the new PSB. Activities that will
be performed during the move-in phase, include:
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•Completion of punchlist items – minor issues identified during inspections to be
corrected prior to final completion of the construction contract, but that do not
necessarily impact substantial completion
•Furniture Delivery and Installation
•Installation, Testing and Commissioning of City / Police IT systems
•Commissioning of 9-1-1 telephone and dispatch systems
•Commissioning of Radio Systems and Equipment
•Phased relocation of Dispatch Operations
•Integration of the new facility with neighboring agencies, including Silicon Valley
Regional Interoperability Authority (SVRIA)
•Phased re-location of Police, Fire Department Administration and Office of Emergency
Services staff from the existing facility to the new PSB site
Some move-in items will occur during construction. The move-in phase is expected to continue
for 3-4 months after substantial construction completion, with the new facility projected to
become fully-operational in early 2024.
FISCAL/RESOURCE IMPACT
Adding the PSB in the ECOMM loop between the Palo Alto Civic Center to Mountain View will
cost $399,007 including a one-time management discount and freight charges. A contingency
amount of $39,900 will be included in the contract for unforeseen conditions during
installation, for a total contract amount of $438,907. Funding for this purchase order is
available in the Fiscal Year 2023 budget for the New Public Safety Building Capital Project (PE-
15001) and is included in the overall PSB budget approved by Council when the construction
contract was approved in early 2021.
STAKEHOLDER ENGAGEMENT
City staff coordinated with the Tri-Cities Consortium and SVRIA in development of the network
changes and specifications.
ENVIRONMENTAL REVIEW
An Environmental Impact Report for the PSB and the New California Avenue Area Parking
Garage was prepared and was certified by Council on June 11, 2018, by adoption of Resolution
No. 97724.
ATTACHMENTS
Attachment A: Aviat Purchase Order
Attachment B: ECCOM Topology
APPROVED BY:
Brad Eggleston, Director Public Works/City Engineer
4 Resolution 9772, 2018:
https://www.cityofpaloalto.org/files/assets/public/city-clerk/resolutions/reso-9772.pdf?t=40475.53
This is a NASPO ValuePoint contract under a Cooperative Purchasing
Master Agreement No. 00318. State of California Participating
Addendum Number 7-22-70-49-02. Contract term of NASPO Master
Agreement expires on December 31, 2026. This is for the Public Safety
Building. Additional products may be purchased per the staff report
approved by City Council.
This PO is governed by California law without regard to conflict of law
principles.
This PO by reference incorporates the following contract documents
into this PO by reference as though fully set forth herein:
1. Cooperative Purchasing Master Agreement No. 00318 By and
Between State of Washington Department of Enterprise Services and
Aviat U.S., Inc.
2. State of California Participating Addendum Number 7-22-70-49-02
Public Safety Communications Products, Services and Solutions
Washington NASPO ValuePoint Master Agreement Number 00318
0010 PD Aviat Networks + FREIGHT 399,007 USD 1.00 399,007.00
This is a NASPO ValuePoint contract under a Cooperative Purchasing
Vendor Address
AVIAT US INC
200 PARKER DR SUITE C100A
AUSTIN TX 78728
Tel: 408-343-4614
Bill To:
City of Palo Alto
Account Payable
P.O.Box 10250
Palo Alto, CA 94303
Ship To:
Police Dept. - Technical Serv. Div.
City of Palo Alto
275 Forest Avenue
Palo Alto CA 94301
Item Material/Description Quantity UM Net Price Net Amount
______________________________________
Interim Chief Procurement Officer
THIS P.O. IS SUBJECT TO THE TERMS AND CONDITIONS STATED BELOW AND ON THE LAST PAGE
SPECIFICATIONS - Any specification and /or drawings referred to and/or attached hereto are expressly made a part of this Purchase Order.
DELIVERY - Please notify the City promptly if delivery cannot be made on or before the date specified. If partial shipment is authorized, so indicate on
all documents. Complete packing lists must accompany each shipment.
INVOICE - A separate invoice is required for each order. Send to address indicated above.
City of Palo Alto
Purchasing and Contract Administration
P.O.Box 10250
Palo Alto CA 94303
Tel:(650)329-2271 Fax:(650)329-2468
Council Approve Order
P.O. NUMBER MUST APPEAR ON ALL INVOICES, PACKAGES, SHIPPING
PAPERS AND CORRESPONDENCE PERTAINING TO THIS ORDER
PO Number C23187020
Date 05/31/2023
Vendor No.108087
Payment Terms Payment Due 30 days
FOB Point Services Only
Ship via Services as requested by Cty
Term 05/31/2023 - 05/30/2024
Buyer/Phone Ann Marie Romero / 650-329-2460
Email No email
DELIVERIES ACCEPTED ONLY BETWEEN 7:00 AM & 3:00 PM UNLESS OTHER
ARRANGEMENTS ARE INDICATED HEREIN
Page 1 of 5
Master Agreement No. 00318. State of California Participating
Addendum Number 7-22-70-49-02. Contract term of NASPO Master
Agreement expires on December 31, 2026. This is for the Public Safety
Building. Additional products may be purchased per the staff report
approved by City Council.
This PO is governed by California law without regard to conflict of law
principles.
This PO by reference incorporates the following contract documents
into this PO by reference as though fully set forth herein:
1. Cooperative Purchasing Master Agreement No. 00318 By and
Between State of Washington Department of Enterprise Services and
Aviat U.S., Inc.
2. State of California Participating Addendum Number 7-22-70-49-02
Public Safety Communications Products, Services and Solutions
Washington NASPO ValuePoint Master Agreement Number 00318
Line item #10 includes the following parts + freight ($6,705)
EV206-AMC-AM0-410000 Price $21,193.04 QTY 2
ET106-B-0-300 Price $2,433.20 QTY 2
179-530135-AA121 Price $260.48 QTY 1
179-530135-BB221 Price $765.60 QTY 1
179-530135-DD421 Price $999.68 QTY 0
024-905026-080 Price $227.04 QTY 0
024-905034-080 Price $216.48 QTY 0
Vendor Address
AVIAT US INC
200 PARKER DR SUITE C100A
AUSTIN TX 78728
Tel: 408-343-4614
Bill To:
City of Palo Alto
Account Payable
P.O.Box 10250
Palo Alto, CA 94303
Ship To:
Police Dept. - Technical Serv. Div.
City of Palo Alto
275 Forest Avenue
Palo Alto CA 94301
Item Material/Description Quantity UM Net Price Net Amount
______________________________________
Interim Chief Procurement Officer
THIS P.O. IS SUBJECT TO THE TERMS AND CONDITIONS STATED BELOW AND ON THE LAST PAGE
SPECIFICATIONS - Any specification and /or drawings referred to and/or attached hereto are expressly made a part of this Purchase Order.
DELIVERY - Please notify the City promptly if delivery cannot be made on or before the date specified. If partial shipment is authorized, so indicate on
all documents. Complete packing lists must accompany each shipment.
INVOICE - A separate invoice is required for each order. Send to address indicated above.
City of Palo Alto
Purchasing and Contract Administration
P.O.Box 10250
Palo Alto CA 94303
Tel:(650)329-2271 Fax:(650)329-2468
Council Approve Order
P.O. NUMBER MUST APPEAR ON ALL INVOICES, PACKAGES, SHIPPING
PAPERS AND CORRESPONDENCE PERTAINING TO THIS ORDER
PO Number C23187020
Date 05/31/2023
Vendor No.108087
Payment Terms Payment Due 30 days
FOB Point Services Only
Ship via Services as requested by Cty
Term 05/31/2023 - 05/30/2024
Buyer/Phone Ann Marie Romero / 650-329-2460
Email No email
DELIVERIES ACCEPTED ONLY BETWEEN 7:00 AM & 3:00 PM UNLESS OTHER
ARRANGEMENTS ARE INDICATED HEREIN
Page 2 of 5
179-530089-001 Price $141.68 QTY 1
179-530089-002 Price $282.48 QTY 0
WGKIT-3000 Price $939.84 QTY 4
ET106-B-0-300 Price $2,433.20 QTY 0
EXX-000-205 Price $1,666.72 QTY 2
EXS-002 Price $385.44 QTY 2
179-530064-001 Price $17.60 QTY 2
EXR-700-002 Price $1,085.04 QTY 8
EXA-001 Price $339.68 QTY 2
037-579315-001 Price $69.52 QTY 2
EXD-181-002 Price $1,223.20 QTY 2
037-579461-500 Price $40.48 QTY 0
083-845434-001 Price $100.32 QTY 4
LOC-CAT6SH-3M-BLB Price $19.36 QTY 2
614-196502-001 Price $35.20 QTY 2
EXD-400-002 Price $1,769.68 QTY 2
EXD-161-002 Price $1,769.68 QTY 2
037-579408-015 Price $259.60 QTY 1
EXD-156-001 Price $3,473.36 QTY 2
037-579131-001 Price $7.92 QTY 2
EZE-08004 Price $2,718.32 QTY 2
EZE-08006 Price $5,437.52 QTY 0
EZF-62 Price $3,263.04 QTY 2
EZF-64 Price $6,525.20 QTY 0
EZF-03 Price $1,497.76 QTY 2
EZF-04 Price $998.80 QTY 2
EZF-06 Price $374.88 QTY 2
EZF-14 Price $3,263.04 QTY 1
Vendor Address
AVIAT US INC
200 PARKER DR SUITE C100A
AUSTIN TX 78728
Tel: 408-343-4614
Bill To:
City of Palo Alto
Account Payable
P.O.Box 10250
Palo Alto, CA 94303
Ship To:
Police Dept. - Technical Serv. Div.
City of Palo Alto
275 Forest Avenue
Palo Alto CA 94301
Item Material/Description Quantity UM Net Price Net Amount
______________________________________
Interim Chief Procurement Officer
THIS P.O. IS SUBJECT TO THE TERMS AND CONDITIONS STATED BELOW AND ON THE LAST PAGE
SPECIFICATIONS - Any specification and /or drawings referred to and/or attached hereto are expressly made a part of this Purchase Order.
DELIVERY - Please notify the City promptly if delivery cannot be made on or before the date specified. If partial shipment is authorized, so indicate on
all documents. Complete packing lists must accompany each shipment.
INVOICE - A separate invoice is required for each order. Send to address indicated above.
City of Palo Alto
Purchasing and Contract Administration
P.O.Box 10250
Palo Alto CA 94303
Tel:(650)329-2271 Fax:(650)329-2468
Council Approve Order
P.O. NUMBER MUST APPEAR ON ALL INVOICES, PACKAGES, SHIPPING
PAPERS AND CORRESPONDENCE PERTAINING TO THIS ORDER
PO Number C23187020
Date 05/31/2023
Vendor No.108087
Payment Terms Payment Due 30 days
FOB Point Services Only
Ship via Services as requested by Cty
Term 05/31/2023 - 05/30/2024
Buyer/Phone Ann Marie Romero / 650-329-2460
Email No email
DELIVERIES ACCEPTED ONLY BETWEEN 7:00 AM & 3:00 PM UNLESS OTHER
ARRANGEMENTS ARE INDICATED HEREIN
Page 3 of 5
EZG-14 Price $3,263.04 QTY 0
ERM-ACC-401 Price $8,156.72 QTY 1
179-530307-0113 Price $1,859.44 QTY 1
179-530118-001 Price $523.60 QTY 2
COMMON-BREAKERS-RACK Price $79.20 QTY 3
179-530119-001 Price $795.52 QTY 1
SIPQ-CABLES Price $2.64 QTY 3
CNI-SA-2115-0001 Price $1,437.92 QTY 1
RAV-61510D-622-DB-01 Price $4,834.72 QTY 1
037-579453-002 Price $87.12 QTY 2
037-579459-001 Price $406.56 QTY 2
PWR-000047-TRM Price $23.76 QTY 0
AND-VHLP3-11W-6WH Price $1,041.04 QTY 2
LS(TBD) Price $2,529.12 QTY 1
179-530147-001 Price $2,076.80 QTY 2
AND-EW90-F Price $7.04 QTY 665
AND-EW90INSTALL-KIT Price $1,078.00 QTY 5
179-530526-001 Price $459.36 QTY 5
018-510090-003 Price $52.80 QTY 55
VLT-BAEW903 Price $47.52 QTY 5
DHY-000001-ETI Price $6,597.36 QTY 1
AND-L6600D-4 Price $717.20 QTY 1
CDT-H48120V4U36AR Price $6,534.88 QTY 1
CDT-H48TEL12-230FN-19 Price $5,961.12 QTY 1
CDT-100.7675.4850 Price $836.88 QTY 1
LS(ASR-903_SVRIA) Price $51,594.40 QTY 1
LS(ASA) Price $12,194.16 QTY 1
LS(A900-RSP2A-128) Price $12,142.24 QTY 1
Vendor Address
AVIAT US INC
200 PARKER DR SUITE C100A
AUSTIN TX 78728
Tel: 408-343-4614
Bill To:
City of Palo Alto
Account Payable
P.O.Box 10250
Palo Alto, CA 94303
Ship To:
Police Dept. - Technical Serv. Div.
City of Palo Alto
275 Forest Avenue
Palo Alto CA 94301
Item Material/Description Quantity UM Net Price Net Amount
______________________________________
Interim Chief Procurement Officer
THIS P.O. IS SUBJECT TO THE TERMS AND CONDITIONS STATED BELOW AND ON THE LAST PAGE
SPECIFICATIONS - Any specification and /or drawings referred to and/or attached hereto are expressly made a part of this Purchase Order.
DELIVERY - Please notify the City promptly if delivery cannot be made on or before the date specified. If partial shipment is authorized, so indicate on
all documents. Complete packing lists must accompany each shipment.
INVOICE - A separate invoice is required for each order. Send to address indicated above.
City of Palo Alto
Purchasing and Contract Administration
P.O.Box 10250
Palo Alto CA 94303
Tel:(650)329-2271 Fax:(650)329-2468
Council Approve Order
P.O. NUMBER MUST APPEAR ON ALL INVOICES, PACKAGES, SHIPPING
PAPERS AND CORRESPONDENCE PERTAINING TO THIS ORDER
PO Number C23187020
Date 05/31/2023
Vendor No.108087
Payment Terms Payment Due 30 days
FOB Point Services Only
Ship via Services as requested by Cty
Term 05/31/2023 - 05/30/2024
Buyer/Phone Ann Marie Romero / 650-329-2460
Email No email
DELIVERIES ACCEPTED ONLY BETWEEN 7:00 AM & 3:00 PM UNLESS OTHER
ARRANGEMENTS ARE INDICATED HEREIN
Page 4 of 5
LS(ASA) Price $12,194.16 QTY 1
SVCS-IN-SIPQ-RI Price $2,174.48 QTY 1
SVCS-IN-SIPQ-VI Price $1,897.28 QTY 1
SVCS-IN-SIPQ-AT Price $1,883.20 QTY 0
SVCS-IN-SS-CEDFT Price $3,126.64 QTY 1
SVCS-PN-EN-SE Price $14,542.88 QTY 1
SVCS-PN-EN-XE Price $0.00 QTY 0
SVCS-PN-EN-XE Price $5,099.60 QTY 1
SVCS-IN-PM-PM Price $10,347.92 QTY 1
SVCS-IN-PM-PM Price $12,121.12 QTY 1
SVCS-IN-IC-FI Price $54,187.76 QTY 1
SVCS-IN-IC-FI Price $28,186.40 QTY 1
SVCS-IN-IC-FI Price $4,162.16 QTY 1
0020 PD CONTINGENCY 50,659 USD 1.00 50,659.00
-------------------------
Sub-Total 449,666.00
Vendor Address
AVIAT US INC
200 PARKER DR SUITE C100A
AUSTIN TX 78728
Tel: 408-343-4614
Bill To:
City of Palo Alto
Account Payable
P.O.Box 10250
Palo Alto, CA 94303
Ship To:
Police Dept. - Technical Serv. Div.
City of Palo Alto
275 Forest Avenue
Palo Alto CA 94301
Item Material/Description Quantity UM Net Price Net Amount
______________________________________
Interim Chief Procurement Officer
Total 449,666.00
THIS P.O. IS SUBJECT TO THE TERMS AND CONDITIONS STATED BELOW AND ON THE LAST PAGE
SPECIFICATIONS - Any specification and /or drawings referred to and/or attached hereto are expressly made a part of this Purchase Order.
DELIVERY - Please notify the City promptly if delivery cannot be made on or before the date specified. If partial shipment is authorized, so indicate on
all documents. Complete packing lists must accompany each shipment.
INVOICE - A separate invoice is required for each order. Send to address indicated above.
City of Palo Alto
Purchasing and Contract Administration
P.O.Box 10250
Palo Alto CA 94303
Tel:(650)329-2271 Fax:(650)329-2468
Council Approve Order
P.O. NUMBER MUST APPEAR ON ALL INVOICES, PACKAGES, SHIPPING
PAPERS AND CORRESPONDENCE PERTAINING TO THIS ORDER
PO Number C23187020
Date 05/31/2023
Vendor No.108087
Payment Terms Payment Due 30 days
FOB Point Services Only
Ship via Services as requested by Cty
Term 05/31/2023 - 05/30/2024
Buyer/Phone Ann Marie Romero / 650-329-2460
Email No email
DELIVERIES ACCEPTED ONLY BETWEEN 7:00 AM & 3:00 PM UNLESS OTHER
ARRANGEMENTS ARE INDICATED HEREIN
Page 5 of 5
County Fire
Dept Headquarters (2)
Rinconda Water
Treatment Plant (2)
Cupertino
City Center (2)
Seven Springs
Fire Station (3)Black Mountain (3)
Dahl Reservoir (3)
Mt. Chual (3)
Redwood Fire
Station (3)Redwood Cell (2)
Westside
Sheriff’s
Office (2)
Sierra Azule (3)
Santa Clara
Fire Station 29 (3)
Palo Alto
Public Works
Facility (3)
Fire Station 28
Fire Station 25
Lakeview Court
El Toro
Pacheco Peak
Good
Samaritan
Hospital
Sunnyvale
Corporate Yard
Sunnyvale
Police Dept
Woodland
Gilroy Target
Gilroy Reservoir D
San Jose
Airport
San Jose Police Dept South Substation
Doyle Road
City Hall Annex
Stickney
Valley Medical Center
Los Gatos Police Department
Carol Drive
Data Center
Frazier Peak
Rodoni
Holiday Lake
Sheriff
Campbell Tower
Morgan Hill Police Department
California Dept of Forestry
Carol Drive
(County
Communication
Center) (2)
Milpitas Police Station
Mountain View
Police Department
Los Altos Police Department
El Camino
Hospital
Palo Alto Civic Center
Cadwallader Reservoir
Coyote Peak
Eagle Rock
County Admin
San Jose
Communication Center
San Jose City Hall (2)
E-COMM Phase III Project. 211284Figure 2Existing ECOMM Network and Proposed Phase III Expansions
SOURCE: Harris Stratex
Category (2)
Category (3)
Add New Antennas at Existing Facilites
Erect New Towers/Shelters and
Install New Antennas at Existing Facilites
The following categories, indicated in parentheses (), signify the level
of development proposed at each communication network site
Existing ECOMM Network Segments
Proposed Phase III Sites and Segments
Possible Future Phase III Sites and
Segments (communication links unknown)
City Council
Supplemental Report
From: Brad Eggleston, Director Public Works/City Engineer
Meeting Date: June 19, 2023
Item Number: 16
Report #:2306-1675
TITLE
Approval of a Purchase Order with Aviat Networks in the Amount of $438,907 for Radio
Communication Systems for the New Public Safety Building Capital Project (PE-15001),
including $399,007 for Basic Services and $39,900 for Additional Services; CEQA: Environmental
Impact Report for the PSB and New California Avenue Area Parking Garage (Resolution No.
9772)
RECOMMENDATION
Replace the Purchase Order (Attachment A) for Aviat Networks with the revised Attachment A
included with this supplemental report.
BACKGROUND
The contingency amount on the original Purchase Order attached to Staff Report No. 2302-
0978 was incorrect. The original amount exceeded 10% of the Basic Services and did not match
the amount recommended for approval in Staff Report No. 2302-0978. The revised Purchase
Order matches the recommendation for approval in Agenda Item 16.
ATTACHMENTS
Attachment A: Revised Aviat Purchase Order
APPROVED BY:
Brad Eggleston, Director Public Works/City Engineer
This is a NASPO ValuePoint contract under a Cooperative Purchasing
Master Agreement No. 00318. State of California Participating
Addendum Number 7-22-70-49-02. Contract term of NASPO Master
Agreement expires on December 31, 2026. This is for the Public Safety
Building. Additional products may be purchased per the staff report
approved by City Council.
This PO is governed by California law without regard to conflict of law
principles.
This PO by reference incorporates the following contract documents
into this PO by reference as though fully set forth herein:
1. Cooperative Purchasing Master Agreement No. 00318 By and
Between State of Washington Department of Enterprise Services and
Aviat U.S., Inc.
2. State of California Participating Addendum Number 7-22-70-49-02
Public Safety Communications Products, Services and Solutions
Washington NASPO ValuePoint Master Agreement Number 00318
0010 PD Aviat Networks + FREIGHT 399,007 USD 1.00 399,007.00
This is a NASPO ValuePoint contract under a Cooperative Purchasing
Vendor Address
AVIAT US INC
200 PARKER DR SUITE C100A
AUSTIN TX 78728
Tel: 408-343-4614
Bill To:
City of Palo Alto
Account Payable
P.O.Box 10250
Palo Alto, CA 94303
Ship To:
Police Dept. - Technical Serv. Div.
City of Palo Alto
275 Forest Avenue
Palo Alto CA 94301
Item Material/Description Quantity UM Net Price Net Amount
______________________________________
Interim Chief Procurement Officer
THIS P.O. IS SUBJECT TO THE TERMS AND CONDITIONS STATED BELOW AND ON THE LAST PAGE
SPECIFICATIONS - Any specification and /or drawings referred to and/or attached hereto are expressly made a part of this Purchase Order.
DELIVERY - Please notify the City promptly if delivery cannot be made on or before the date specified. If partial shipment is authorized, so indicate on
all documents. Complete packing lists must accompany each shipment.
INVOICE - A separate invoice is required for each order. Send to address indicated above.
City of Palo Alto
Purchasing and Contract Administration
P.O.Box 10250
Palo Alto CA 94303
Tel:(650)329-2271 Fax:(650)329-2468
Council Approve Order
P.O. NUMBER MUST APPEAR ON ALL INVOICES, PACKAGES, SHIPPING
PAPERS AND CORRESPONDENCE PERTAINING TO THIS ORDER
PO Number C23187020
Date 05/31/2023
Vendor No.108087
Payment Terms Payment Due 30 days
FOB Point Services Only
Ship via Services as requested by Cty
Term 05/31/2023 - 05/30/2024
Buyer/Phone Ann Marie Romero / 650-329-2460
Email No email
DELIVERIES ACCEPTED ONLY BETWEEN 7:00 AM & 3:00 PM UNLESS OTHER
ARRANGEMENTS ARE INDICATED HEREIN
Page 1 of 5
Master Agreement No. 00318. State of California Participating
Addendum Number 7-22-70-49-02. Contract term of NASPO Master
Agreement expires on December 31, 2026. This is for the Public Safety
Building. Additional products may be purchased per the staff report
approved by City Council.
This PO is governed by California law without regard to conflict of law
principles.
This PO by reference incorporates the following contract documents
into this PO by reference as though fully set forth herein:
1. Cooperative Purchasing Master Agreement No. 00318 By and
Between State of Washington Department of Enterprise Services and
Aviat U.S., Inc.
2. State of California Participating Addendum Number 7-22-70-49-02
Public Safety Communications Products, Services and Solutions
Washington NASPO ValuePoint Master Agreement Number 00318
Line item #10 includes the following parts + freight ($6,705)
EV206-AMC-AM0-410000 Price $21,193.04 QTY 2
ET106-B-0-300 Price $2,433.20 QTY 2
179-530135-AA121 Price $260.48 QTY 1
179-530135-BB221 Price $765.60 QTY 1
179-530135-DD421 Price $999.68 QTY 0
024-905026-080 Price $227.04 QTY 0
024-905034-080 Price $216.48 QTY 0
Vendor Address
AVIAT US INC
200 PARKER DR SUITE C100A
AUSTIN TX 78728
Tel: 408-343-4614
Bill To:
City of Palo Alto
Account Payable
P.O.Box 10250
Palo Alto, CA 94303
Ship To:
Police Dept. - Technical Serv. Div.
City of Palo Alto
275 Forest Avenue
Palo Alto CA 94301
Item Material/Description Quantity UM Net Price Net Amount
______________________________________
Interim Chief Procurement Officer
THIS P.O. IS SUBJECT TO THE TERMS AND CONDITIONS STATED BELOW AND ON THE LAST PAGE
SPECIFICATIONS - Any specification and /or drawings referred to and/or attached hereto are expressly made a part of this Purchase Order.
DELIVERY - Please notify the City promptly if delivery cannot be made on or before the date specified. If partial shipment is authorized, so indicate on
all documents. Complete packing lists must accompany each shipment.
INVOICE - A separate invoice is required for each order. Send to address indicated above.
City of Palo Alto
Purchasing and Contract Administration
P.O.Box 10250
Palo Alto CA 94303
Tel:(650)329-2271 Fax:(650)329-2468
Council Approve Order
P.O. NUMBER MUST APPEAR ON ALL INVOICES, PACKAGES, SHIPPING
PAPERS AND CORRESPONDENCE PERTAINING TO THIS ORDER
PO Number C23187020
Date 05/31/2023
Vendor No.108087
Payment Terms Payment Due 30 days
FOB Point Services Only
Ship via Services as requested by Cty
Term 05/31/2023 - 05/30/2024
Buyer/Phone Ann Marie Romero / 650-329-2460
Email No email
DELIVERIES ACCEPTED ONLY BETWEEN 7:00 AM & 3:00 PM UNLESS OTHER
ARRANGEMENTS ARE INDICATED HEREIN
Page 2 of 5
179-530089-001 Price $141.68 QTY 1
179-530089-002 Price $282.48 QTY 0
WGKIT-3000 Price $939.84 QTY 4
ET106-B-0-300 Price $2,433.20 QTY 0
EXX-000-205 Price $1,666.72 QTY 2
EXS-002 Price $385.44 QTY 2
179-530064-001 Price $17.60 QTY 2
EXR-700-002 Price $1,085.04 QTY 8
EXA-001 Price $339.68 QTY 2
037-579315-001 Price $69.52 QTY 2
EXD-181-002 Price $1,223.20 QTY 2
037-579461-500 Price $40.48 QTY 0
083-845434-001 Price $100.32 QTY 4
LOC-CAT6SH-3M-BLB Price $19.36 QTY 2
614-196502-001 Price $35.20 QTY 2
EXD-400-002 Price $1,769.68 QTY 2
EXD-161-002 Price $1,769.68 QTY 2
037-579408-015 Price $259.60 QTY 1
EXD-156-001 Price $3,473.36 QTY 2
037-579131-001 Price $7.92 QTY 2
EZE-08004 Price $2,718.32 QTY 2
EZE-08006 Price $5,437.52 QTY 0
EZF-62 Price $3,263.04 QTY 2
EZF-64 Price $6,525.20 QTY 0
EZF-03 Price $1,497.76 QTY 2
EZF-04 Price $998.80 QTY 2
EZF-06 Price $374.88 QTY 2
EZF-14 Price $3,263.04 QTY 1
Vendor Address
AVIAT US INC
200 PARKER DR SUITE C100A
AUSTIN TX 78728
Tel: 408-343-4614
Bill To:
City of Palo Alto
Account Payable
P.O.Box 10250
Palo Alto, CA 94303
Ship To:
Police Dept. - Technical Serv. Div.
City of Palo Alto
275 Forest Avenue
Palo Alto CA 94301
Item Material/Description Quantity UM Net Price Net Amount
______________________________________
Interim Chief Procurement Officer
THIS P.O. IS SUBJECT TO THE TERMS AND CONDITIONS STATED BELOW AND ON THE LAST PAGE
SPECIFICATIONS - Any specification and /or drawings referred to and/or attached hereto are expressly made a part of this Purchase Order.
DELIVERY - Please notify the City promptly if delivery cannot be made on or before the date specified. If partial shipment is authorized, so indicate on
all documents. Complete packing lists must accompany each shipment.
INVOICE - A separate invoice is required for each order. Send to address indicated above.
City of Palo Alto
Purchasing and Contract Administration
P.O.Box 10250
Palo Alto CA 94303
Tel:(650)329-2271 Fax:(650)329-2468
Council Approve Order
P.O. NUMBER MUST APPEAR ON ALL INVOICES, PACKAGES, SHIPPING
PAPERS AND CORRESPONDENCE PERTAINING TO THIS ORDER
PO Number C23187020
Date 05/31/2023
Vendor No.108087
Payment Terms Payment Due 30 days
FOB Point Services Only
Ship via Services as requested by Cty
Term 05/31/2023 - 05/30/2024
Buyer/Phone Ann Marie Romero / 650-329-2460
Email No email
DELIVERIES ACCEPTED ONLY BETWEEN 7:00 AM & 3:00 PM UNLESS OTHER
ARRANGEMENTS ARE INDICATED HEREIN
Page 3 of 5
EZG-14 Price $3,263.04 QTY 0
ERM-ACC-401 Price $8,156.72 QTY 1
179-530307-0113 Price $1,859.44 QTY 1
179-530118-001 Price $523.60 QTY 2
COMMON-BREAKERS-RACK Price $79.20 QTY 3
179-530119-001 Price $795.52 QTY 1
SIPQ-CABLES Price $2.64 QTY 3
CNI-SA-2115-0001 Price $1,437.92 QTY 1
RAV-61510D-622-DB-01 Price $4,834.72 QTY 1
037-579453-002 Price $87.12 QTY 2
037-579459-001 Price $406.56 QTY 2
PWR-000047-TRM Price $23.76 QTY 0
AND-VHLP3-11W-6WH Price $1,041.04 QTY 2
LS(TBD) Price $2,529.12 QTY 1
179-530147-001 Price $2,076.80 QTY 2
AND-EW90-F Price $7.04 QTY 665
AND-EW90INSTALL-KIT Price $1,078.00 QTY 5
179-530526-001 Price $459.36 QTY 5
018-510090-003 Price $52.80 QTY 55
VLT-BAEW903 Price $47.52 QTY 5
DHY-000001-ETI Price $6,597.36 QTY 1
AND-L6600D-4 Price $717.20 QTY 1
CDT-H48120V4U36AR Price $6,534.88 QTY 1
CDT-H48TEL12-230FN-19 Price $5,961.12 QTY 1
CDT-100.7675.4850 Price $836.88 QTY 1
LS(ASR-903_SVRIA) Price $51,594.40 QTY 1
LS(ASA) Price $12,194.16 QTY 1
LS(A900-RSP2A-128) Price $12,142.24 QTY 1
Vendor Address
AVIAT US INC
200 PARKER DR SUITE C100A
AUSTIN TX 78728
Tel: 408-343-4614
Bill To:
City of Palo Alto
Account Payable
P.O.Box 10250
Palo Alto, CA 94303
Ship To:
Police Dept. - Technical Serv. Div.
City of Palo Alto
275 Forest Avenue
Palo Alto CA 94301
Item Material/Description Quantity UM Net Price Net Amount
______________________________________
Interim Chief Procurement Officer
THIS P.O. IS SUBJECT TO THE TERMS AND CONDITIONS STATED BELOW AND ON THE LAST PAGE
SPECIFICATIONS - Any specification and /or drawings referred to and/or attached hereto are expressly made a part of this Purchase Order.
DELIVERY - Please notify the City promptly if delivery cannot be made on or before the date specified. If partial shipment is authorized, so indicate on
all documents. Complete packing lists must accompany each shipment.
INVOICE - A separate invoice is required for each order. Send to address indicated above.
City of Palo Alto
Purchasing and Contract Administration
P.O.Box 10250
Palo Alto CA 94303
Tel:(650)329-2271 Fax:(650)329-2468
Council Approve Order
P.O. NUMBER MUST APPEAR ON ALL INVOICES, PACKAGES, SHIPPING
PAPERS AND CORRESPONDENCE PERTAINING TO THIS ORDER
PO Number C23187020
Date 05/31/2023
Vendor No.108087
Payment Terms Payment Due 30 days
FOB Point Services Only
Ship via Services as requested by Cty
Term 05/31/2023 - 05/30/2024
Buyer/Phone Ann Marie Romero / 650-329-2460
Email No email
DELIVERIES ACCEPTED ONLY BETWEEN 7:00 AM & 3:00 PM UNLESS OTHER
ARRANGEMENTS ARE INDICATED HEREIN
Page 4 of 5
LS(ASA) Price $12,194.16 QTY 1
SVCS-IN-SIPQ-RI Price $2,174.48 QTY 1
SVCS-IN-SIPQ-VI Price $1,897.28 QTY 1
SVCS-IN-SIPQ-AT Price $1,883.20 QTY 0
SVCS-IN-SS-CEDFT Price $3,126.64 QTY 1
SVCS-PN-EN-SE Price $14,542.88 QTY 1
SVCS-PN-EN-XE Price $0.00 QTY 0
SVCS-PN-EN-XE Price $5,099.60 QTY 1
SVCS-IN-PM-PM Price $10,347.92 QTY 1
SVCS-IN-PM-PM Price $12,121.12 QTY 1
SVCS-IN-IC-FI Price $54,187.76 QTY 1
SVCS-IN-IC-FI Price $28,186.40 QTY 1
SVCS-IN-IC-FI Price $4,162.16 QTY 1
0020 PD CONTINGENCY 39,900 USD 1.00 39,900.00
-------------------------
Sub-Total 438,907.00
Vendor Address
AVIAT US INC
200 PARKER DR SUITE C100A
AUSTIN TX 78728
Tel: 408-343-4614
Bill To:
City of Palo Alto
Account Payable
P.O.Box 10250
Palo Alto, CA 94303
Ship To:
Police Dept. - Technical Serv. Div.
City of Palo Alto
275 Forest Avenue
Palo Alto CA 94301
Item Material/Description Quantity UM Net Price Net Amount
______________________________________
Interim Chief Procurement Officer
Total 438,907.00
THIS P.O. IS SUBJECT TO THE TERMS AND CONDITIONS STATED BELOW AND ON THE LAST PAGE
SPECIFICATIONS - Any specification and /or drawings referred to and/or attached hereto are expressly made a part of this Purchase Order.
DELIVERY - Please notify the City promptly if delivery cannot be made on or before the date specified. If partial shipment is authorized, so indicate on
all documents. Complete packing lists must accompany each shipment.
INVOICE - A separate invoice is required for each order. Send to address indicated above.
City of Palo Alto
Purchasing and Contract Administration
P.O.Box 10250
Palo Alto CA 94303
Tel:(650)329-2271 Fax:(650)329-2468
Council Approve Order
P.O. NUMBER MUST APPEAR ON ALL INVOICES, PACKAGES, SHIPPING
PAPERS AND CORRESPONDENCE PERTAINING TO THIS ORDER
PO Number C23187020
Date 05/31/2023
Vendor No.108087
Payment Terms Payment Due 30 days
FOB Point Services Only
Ship via Services as requested by Cty
Term 05/31/2023 - 05/30/2024
Buyer/Phone Ann Marie Romero / 650-329-2460
Email No email
DELIVERIES ACCEPTED ONLY BETWEEN 7:00 AM & 3:00 PM UNLESS OTHER
ARRANGEMENTS ARE INDICATED HEREIN
Page 5 of 5