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Home My WebLink AboutStaff Report 2302-0972CITY OF PALO ALTO CITY COUNCIL Special Meeting Monday, March 27, 2023 Council Chambers & Hybrid 5:00 PM Agenda Item 7.Approval of Amendment No. 1 with FolgerGraphics, Inc. to increase the Not-to-Exceed Amount by $235,200 for Professional Printing and Distribution Services of the Enjoy Activity Guide for an Additional Three Years; CEQA Status – not a project. City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Community Services Meeting Date: March 27, 2023 Report #:2302-0972 TITLE Approval of Amendment No. 1 with FolgerGraphics, Inc. to increase the Not-to-Exceed Amount by $235,200 for Professional Printing and Distribution Services of the Enjoy Activity Guide for an Additional Three Years; CEQA Status – not a project. RECOMMENDATION Staff recommends the City Council approve and authorize the City Manager or their designee to execute Amendment No. 1 to Contract S20176706 with FolgerGraphics, Inc. (Attachment A) for an additional three years to March 15, 2026 and to increase the not-to-exceed amount by $235,200 to a total of $447,045 for professional printing and distribution services of the City’s Enjoy Activity Guide. BACKGROUND The Enjoy Activity Guide that is produced by the Community Services Department (CSD) provides the community with information about class and program offerings, special events, facility rental information, locations and features of parks and open space preserves throughout the City, as well as information on programming for other City departments (for example, Library, Fire, Utilities) and community partners. FolgerGraphics prints roughly 160,000 Enjoy Activity Guides per year (40,000 prints of four activity guides) and prepares the activity guide for mail distribution and delivers the copies to the Post Office. DISCUSSION A Request for Proposals was released from October 21, 2019 through November 12, 2019. Four bids were received and the contract was awarded to FolgerGraphics. The current contract term is March 16, 2020 to March 15, 2023 with a total not-to-exceed amount of $211,845. Amendment 1 covers the term of March 16, 2023 through March 15, 2026, for a not-to-exceed amount of $235,200. This is in alignment with the fees set forth by FolgerGraphics Inc., in which the catalogs will increase at a printing rate of $0.02 per catalog per year. Printing Year Cost per Catalog Fall Classes – 40,000 prints Winter Classes - 40,000 prints Summer Camp – 40,000 prints Spring Classes – 40,000 prints Total March ‘23- March ‘24 $0.47 $18,800 $18,800 $18,800 $18,800 $75,200 March ’24- March ‘25 $0.49 $19,600 $19,600 $19,600 $19,600 $78,400 March ’25- March ‘26 $0.51 $20,400 $20,400 $20,400 $20,400 $81,600 $235,200 Staff is making the recommendation to extend the existing contract instead of issuing a new RFP to ensure that marketing for the Community Services Departments programming, special events, and resource list for the community, continues to reach all residents of the City without interruption. From discussions with other Community Services Departments and Recreation staff within Santa Clara County, staff learned that other vendors would not be able to meet the City’s Zero Waste Program requirements. Staff also assessed the time and resources required to transition to a different printing and distribution provider and doing so would create a delay in mailing out the Community Services Departments Enjoy! Activity Guides to Palo Alto residents. In consideration of maintaining direct and continual communication with our community, staff is recommending a renewal of the contract with FolgerGraphics Inc. Community Services Department staff is satisfied with the performance from FolgerGraphics Inc. FolgerGraphics Inc., currently complies with the City’s Environmentally Preferred Purchasing policies and the requirements of the City’s Zero Waste Program. FISCAL/RESOURCE IMPACT The Community Services Department’s FY2023 Adopted Operating Budget has sufficient funding to absorb the cost of the contract, with no additional budget action being required for the current fiscal year. Funding for future years will be subject to Council’s adoption of future budgets, and if necessary, requests for additional funding in alignment with escalating contract costs will be brought forward as a part of the City’s annual budget development process. STAKEHOLDER ENGAGEMENT As stated above, CSD staff have reached out to other Recreation staff to identify other possible vendors and learned that other vendors would not meet the City’s Zero Waste Program requirements. ENVIRONMENTAL REVIEW Approval of this contract amendment is not considered a Project as defined by the California Environmental Quality Act (CEQA). ATTACHMENTS Attachment A: Amendment No. 1 with FolgerGraphics, Inc. in the Amount of $235,200 for Professional Printing and Distribution Services of the Enjoy Activity Guide for an Additional Three Years APPROVED BY: Kristen O'Kane, Community Services Director AMENDMENT NO. 1 TO CONTRACT NO. 520176706 BETWEEN THE CITY OF PALO ALTO AND FOLGERGRAPHICS INC. This Amendment No. 1 (this "Amendment") to Contract No. S20176706 (the "Contract" as defined below) is entered into as of March 27, 2023, by and between the CITY OF PALO ALTO, a California chartered municipal corporation ("CITY"), and FOLGERGRAPHICS INC., a California corporation, located at 21093 Forbes Avenue, Hayward, CA 94545 ("CONTRACTOR"). CITY and CONTRACTOR are referred to collectively as the "Parties" in this Amendment. RECITALS A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of providing printing and distribution of four (4) issues annually of the Enjoy Catalog for the Community Services Department, as detailed therein. B. The Parties now wish to amend the Contract in order to extend the term by three years to March 15, 2026 and increase the compensation by two hundred thirty-five thousand two hundred dollars ($235,200), from a total not to exceed compensation of two hundred eleven thousand eight hundred forty-five dollars ($211,845) to four hundred forty-seven thousand forty- five dollars ($447,045), as detailed herein. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term "Contract" shall mean Contract No. S20176706 between CONSULTANT and CITY, dated March 16, 2020. b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 3. "TERM" of the Contract is hereby amended to read as follows: "3. TERM. The term of this Agreement is from March 16, 2020 to March 15, 2026 inclusive, subject to the provisions of Sections R and W of the General Terms and Conditions." SECTION 3. Section 5. "COMPENSATION FOR ORIGINAL TERM" of the Contract is hereby amended to read as follows: " 5. COMPENSATION FOR ORIGINAL TERM. CITY shall pay and CONTRACTOR agrees to accept as not -to - exceed compensation for the full performance of the Services and reimbursable expenses, if any: Vers.: Aug. 5, 2019 Page 1 of 13 • A sum calculated in accordance with the fee schedule set forth at Exhibit C, not to exceed a total maximum compensation amount of Four Hundred Forty Seven Thousand Forty Five dollars ($447,045.00). CONTRACTOR agrees that it can perform the Services for an amount not to exceed the total maximum compensation set forth above. Any hours worked or services performed by CONTRACTOR for which payment would result in a total exceeding the maximum amount of compensation set forth above for performance of the Services shall be at no cost to CITY. CITY has set aside the sum of Zero dollars ($0.00) for Additional Services. CONTRACTOR shall provide Additional Services only by advanced, written authorization from the City Manager or designee. CONTRACTOR, at the CITY's request, shall submit a detailed written proposal including a description of the scope of services, schedule, level of effort, and CONTRACTOR's proposed maximum compensation, including reimbursable expense, for such services. Compensation shall be based on the hourly rates set forth above or in Exhibit C (whichever is applicable), or if such rates are not applicable, a negotiated lump sum. CITY shall not authorize and CONTRACTOR shall not perform any Additional Services for which payment would exceed the amount set forth above for Additional Services. Payment for Additional Services is subject to all requirements and restrictions in this Agreement." SECTION 4. The following exhibit(s) to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby incorporated in full into this Amendment and into the Contract by this reference: a Exhibit "A" entitled "SCOPE OF SERVICES, AMENDMENT NO. 1", AMENDED, REPLACES PREVIOUS. b. Exhibit "C" entitled "SCHEDULE OF FEES, AMENDMENT NO. 1", AMENDED, REPLACES PREVIOUS. SECTION 5. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 6. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) Vers.: Aug. 5, 2019 Page 2 of 13 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO FOLGERGRAPHICS INC. City Manager APPROVED AS TO FORM: City Attorney or Designee Officer 1 By: Name: rf 6 Title: ir Officer 2 By: Name:`1L,•;, ct,1 (rf,1 Title: 6) ; it'lLtr ef 9 e Attachments: Exhibit "A" — entitled "SCOPE OF SERVICES, AMENDMENT NO. 1", AMENDED, REPLACES PREVIOUS Exhibit "C" — entitled "SCHEDULE OF FEES, AMENDMENT NO. 1", AMENDED, REPLACES PREVIOUS Page 3 of 13 Vers.: Aug. 5, 2019 EXHIBIT A SCOPE OF SERVICES, AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS) Contractor shall provide printing and distribution of four (4) issues annually of the Enjoy Catalog for the Community Services Department. 1. Scope of Services 1.1. Printing quality must be sharp and clear, centered and level on page, consistent ink coverage, etc. 1.2. Printer is to receive camera-ready art and deliver approximately 37,000 (38,000 for the summer catalog) printed catalogs to the United States Postal Service (USPS) in East Palo Alto 2085 (E. Bayshore Road, East Palo Alto, CA 94303) for Every Door, Direct Mail (EDDM) for the specified Palo Alto zip codes: 94301, 94303, 94304, and 94306. The balance of the printed material, approximately 3,000 is to be delivered to Palo Alto Community Services Department at Cubberley Community Center (4000 Middlefield Road, T2, Palo Alto, CA 94301) on the same date. 1.3. Sample production schedule for 2019 — 2020: item Deadline Winter 2019-20 Summer Camps Spring & Summer 2020 All copy due in ActiveNet/Rec Connect September 3rd Fall 2020 November 5th December 3rd First Draft Available for Proofing September 16 -20th Front Cover Children's Theatre November 18- 22nd Camps June 2nd December 16- 20th Cover Final Due September 18th November 20th Second/ FINAL Available for Proofing September 30 - October 4th JMZ June 15 -19th December 18th Open Space/Parks June 17th December 9 -13th January 6 -10th July 6 -10th Guide Delivered to Printer October 11th December 20th Guide Delivered to Community Centers Guide Mailed out via USPS October 25th First week of Nov January 17th July 17th January 10th Second week of February January 31st Last week of February July 31st Second week of August 2. ENJOY CATALOG: 2.1. QUANTITY: 2.1.1. FALL, WINTER, SPRING ISSUES: APPROXIMATELY 40,000 COPIES OF EACH ISSUE. Vers.: Aug. 5, 2019 Page 4 of 13 2.1.2. SUMMER CAMPS AND AQUATICS: APPROXIMATELY 41,000 COPIES OF EACH ISSUE. 2.2. PAGE COUNT: APPROXIMATELY 64 PAGES 2.3. COVER: 4CP + GAQ THROUGHOUT, 80# GLOSS BOOK 2.4. FINISH/ASSEMBLY: FOLD, STITCH AND TRIM, STRING TIE, SKID PACK. CRT SORT 37,106 2.5. FINISH DIMENSIONS: 8.25" X 10.75" 2.6. INKS: CMKY COVER AND INSIDE; BLEEDS 2.7. DELIVERY: 37,000 CATALOGS (38,000 FOR THE SUMMER CATALOGS) DELIVERED TO DISTRIBUTION POINT (EAST PALO ALTO USPS) 3,000 DELIVERED TO COMMUNITY SERVICES ADMIN (PALO ALTO) AMENDMENT NO. 1 (For catalogs starting with the Fall 2023 edition): Contractor shall provide printing and distribution of four (4) issues annually of the Enjoy Catalog for the Community Services Department. 1. Scope of Services 1.1. Printing quality must be sharp and clear, centered and level on page, consistent ink coverage, etc. 1.2. Printer is to receive camera-ready art and deliver approximately 37,000 (38,000 for the summer catalog) printed catalogs to the United States Postal Service (USPS) in East Palo Alto 2085 (E. Bayshore Road, East Palo Alto, CA 94303) for Every Door, Direct Mail (EDDM) for the specified Palo Alto zip codes: 94301, 94303, 94304, and 94306. The balance of the printed material, approximately 1,000 is to be delivered to Palo Alto Community Services Department Admin at Lucie Stern Community Center (1305 Middlefield Rd. Palo Alto, CA 94301) on the same date. 1.3. Sample production schedule for 2023 — 2024: Item Deadline Fall 2023 Winter 2024 Summer Camp 2024 Spring 2024 All copy due in CivicRec June 30 Oct 6 Nov 16 Jan 4 First Draft Available for Proofing July 13 Oct 17 Dec 6 _ Jan 16 Front Cover Children's Theatre Camps JMZ Open Space/Parks Cover Final Due July 13 Oct 17 Dec 6 Jan 16 Second/ FINAL Available for Proofing July 20 Oct 25 Dec 18 Jan 24 Guide Delivered to Printer July 27 Nov 1 Dec 21 Feb 1 Vers.: Aug. 5, 2019 Page 5 of 13 Guide Delivered Aug 15 to Community Centers Nov 15 Jan 17 Guide Mailed out Second week of via USPS Au Second week of , Nov Feb 15 Second week of Second week of Jan , Feb 2.2. PAGE COUNT: APPROXIMATELY 64 PAGES 2.3. COVER: 4CP + GAQTHROUGHOUT, 80# GLOSS BOOK 2.4. FINISH/ASSEMBLY: FOLD, STITCH AND TRIM, STRING TIE, SKID PACK. CRT SORT 37,106 2.5. FINISH DIMENSIONS: 8.25" X 10.75" 2.6. INKS: CMKY COVER AND INSIDE; BLEEDS 2.7. DELIVERY: 37,000 CATALOGS (38,000 FOR THE SUMMER CATALOGS) DELIVERED TO DISTRIBUTION POINT (EAST PALO ALTO USPS) 1,000 DELIVERED TO COMMUNITY SERVICES ADMIN (PALO ALTO) Vers.: Aug. 5, 2019 Page 6 of 13 EXHIBIT C SCHEDULE OF FEES, AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS) For 2020 through the Summer 2023 edition: CITY shall pay CONTRACTOR according to the following rate schedule. There are four (4) optional rate schedules for each year, in which the CITY shall have the right to pick from at any given task and/or year. The maximum amount of compensation to be paid to CONTRACTOR, including both payment for services and reimbursable expenses, shall not exceed the amounts of Seventy Thousand Six Hundred Fifteen dollars ($70,615.00) per year, or Two Hundred Eleven Thousand Eight Hundred Forty Five dollars ($211,845.00) for a three year period. Any services provided or hours worked for which payment would result in a total exceeding the maximum amount of compensation set forth herein shall be at no cost to CITY. Detailed Rate Schedule Year 1: March 16, 2020 — March 15, 2021 (Option 1: 56 +Cover Newsprint) Scope Task 1 Fall Issue Catalog Printing Task 2 Winter Issue Catalog Printing Task 3 Spring Issue Catalog Printing Task 4 Summer Issue Catalog Printing Enjoy Catalog Printing Services Contractor to print and distribute catalogs for the Fall Issue Contractor to print and distribute catalogs for the Winter Issue Contractor to print and distribute catalogs for the Spring Issue Contractor to print and distribute catalogs for the Summer Issue to include Summer Camps and Aquatics Section Estimated Number of Catalogs 40,000 40,000 40,000 41,000 Unit of Measure Each Each Each Each Year 1: March 16, 2020 — March 15, 2021 (Option 2: 64 +Cover Newsprint) Scope Task 1 Fall Issue Catalog Printing Enjoy Catalog Printing Services Contractor to print and distribute catalogs for the Fall Issue Page 7 of 13 Estimated Number of Catalogs 40,000 Unit of Measure Each Unit Pricing $0.32487 $0.32487 $0.32487 $0.32378 Unit Pricing $0.34125 Vers.: Aug. 5, 2019 Task 2 Winter Issue Catalog Printing Task 3 Spring Issue Catalog Printing Task 4 Summer Issue Catalog Printing Contractor to print and distribute catalogs for the Winter Issue 40,000 Each $0.34125 Contractor to print and distribute catalogs for the Spring Issue 40,000 Year 1: March 16, Scope Task 1 Fall Issue Catalog Printing Task 2 Winter Issue Catalog Printing Task 3 Spring Issue Catalog Printing Task 4 Summer Issue Catalog Printing Contractor to print and distribute catalogs for the Summer Issue to include Summer Camps and Aquatics Section 41,000 Each $0.34125 Each $0.34012 2020 — March 15, 2021 (Option 3: 56 +Cover 35# Electrobite(80)) Enjoy Catalog Printing Services Contractor to print and distribute catalogs for the Fall Issue Contractor to print and distribute catalogs for the Winter Issue Contractor to print and distribute catalogs for the Spring Issue Contractor to print and distribute catalogs for the Summer Issue to include Summer Camps and Aquatics Section Estimated Number of Catalogs 40,000 40,000 40,000 41,000 Unit of Measure Each Each Each Each Unit Pricing $0.36713 $0.36713 $0.36713 $0.36524 Year 1: March 11, 2020 — March 15, 2021 (Option 4: 64 +Cover 35# Electrobite(80)) Scope Enjoy Catalog Printing Services Task 1 Fall Issue Catalog Printing Contractor to print and distribute catalogs for the Fall Issue Estimated Number of Catalogs 40,000 Unit of Measure Each Unit Pricing $0.39938 Task 2 Winter Issue Catalog Printing Contractor to print and distribute catalogs for the Winter Issue 40,000 Each $0.39938 Page 8 of 13 Vers.: Aug. 5, 2019 Task 3 Spring Issue Catalog Printing Task 4 Summer Issue Catalog Printing Contractor to print and distribute catalogs for the Spring Issue Contractor to print and distribute catalogs for the Summer Issue to include Summer Camps and Aquatics Section 40,000 41,000 Each $0.39938 Each $0.39683 Year 2: March 16, 2021 — March 15, 2022 (Option 1: 56 +Cover Newsprint) Scope Task 1 Fall Issue Catalog Printing Task 2 Winter Issue Catalog Printing Task 3 Spring Issue Catalog Printing Task 4 Summer Issue Catalog Printing Enjoy Catalog Printing Services Contractor to print and distribute catalogs for the Fall Issue Contractor to print and distribute catalogs for the Winter Issue Contractor to print and distribute catalogs for the Spring Issue Contractor to print and distribute catalogs for the Summer Issue to include Summer Camps and Aquatics Section Estimated Number of Catalogs 40,000 40,000 40,000 41,000 Unit of Measure Each Each Each Each Year 2: March 16, 2021 — March 15, 2022 (Option 2: 64 +Cover Newsprint) Scope Enjoy Catalog Printing Services Task 1 Fall Issue Catalog Printing Contractor to print and distribute catalogs for the Fall Issue Task 2 Winter Issue Catalog Printing Estimated Number of Catalogs 40,000 Contractor to print and distribute 40,000 catalogs for the Winter Issue Task 3 Spring Issue Catalog Printing Contractor to print and distribute catalogs for the Spring Issue Page 9 of 13 40,000 Unit of Measure Each Each Unit Pricing $0.32487 $0.32487 $0.32487 $0.32378 Unit Pricing $0.34125 $0.34125 Each $0.34125 Vers.: Aug. 5, 2019 Task 4 Summer Issue Catalog Printing Contractor to print and distribute catalogs for the Summer Issue to include Summer Camps and Aquatics Section 41,000 Each $0.34012 Year 2: March 16, 2021 — March 15, 2022 (Option 3: 56 +Cover 35# Electrobite(80)) Scope Task 1 Fall Issue Catalog Printing Task 2 Winter Issue Catalog Printing Task 3 Spring Issue Catalog Printing Task 4 Summer Issue Catalog Printing Enjoy Catalog Printing Services Contractor to print and distribute catalogs for the Fall Issue Contractor to print and distribute catalogs for the Winter Issue Contractor to print and distribute catalogs for the Spring Issue Contractor to print and distribute catalogs for the Summer Issue to include Summer Camps and Aquatics Section Estimated Number of Catalogs 40,000 40,000 40,000 41,000 Unit of Measure Each Each Each Each Unit Pricing $0.36713 $0.36713 $0.36713 $0.36524 Year 2: March 16, 2021 — March 15, 2022 (Option 4: 64 +Cover 35# Electrobite(80)) Scope Task 1 Fall Issue Catalog Printing Task 2 Winter Issue Catalog Printing Task 3 Spring Issue Catalog Printing Task 4 Summer Issue Catalog Printing Enjoy Catalog Printing Services Contractor to print and distribute catalogs for the Fall Issue Contractor to print and distribute catalogs for the Winter Issue Contractor to print and distribute catalogs for the Spring Issue Contractor to print and distribute catalogs for the Summer Issue to include Summer Camps and Aquatics Section Page 10 of 13 Estimated Number of Catalogs 40,000 40,000 40,000 41,000 Unit of Measure Each Each Each Each Unit Pricing $0.39938 $0.39938 $0.39938 $0.39683 Vers.: Aug. 5, 2019 Year 3: March 16, 2022 — March 15, 2023 Scope Task 1 Fall Issue Catalog Printing Task 2 Winter Issue Catalog Printing Task 3 Spring Issue Catalog Printing Task 4 Summer Issue Catalog Printing 0 tion 1: 56 +Cover Newsprint) Enjoy Catalog Printing Services Contractor to print and distribute catalogs for the Fall Issue Contractor to print and distribute catalogs for the Winter Issue Contractor to print and distribute catalogs for the Spring Issue Contractor to print and distribute catalogs for the Summer Issue to include Summer Camps and Aquatics Section Estimated Number of Catalogs 40,000 40,000 40,000 41,000 Unit of Measure Each Each Each Each Year 3: March 16, 2022 — March 1.5 2023 0 Lion 2: 64 +Cover News w rint Scope Task 1 Fall Issue Catalog Prin ting Task 2 Winter Issue Catalog Printing Task 3 Spring Issue Catalog Printing Task 4 Summer Issue Catalog Printing Enjoy Catalog Printing Services Contractor to print and distribute catalogs for the Fall Issue Contractor to print and distribute catalogs for the Winter Issue Contractor to print and distribute catalogs for the Spring Issue Contractor to print and distribute catalogs for the Summer Issue to include Summer Camps and Aquatics Section Estimated Number of Catalo•s 40,000 40,000 40,000 41,000 Unit of Measure Each Each Each Each Unit Pricing $0.32487 $0.32487 $0.32487 $0.32378 Unit Pricing $0.34125 $0.34125 $0.34125 $0.34012 Year 3: March 16, 2022 — March 15, 2023 (Option 3: 56 +Cover 35# Electrobite (80)) Scope En joy Catalog Printing Services Estimated Unit of Unit Number of Measure Pricing Catalo s Page 11 of 13 Vers.: Aug. 5, 2019 Task 1 Fall Issue Catalog Printing Task 2 Winter Issue Catalog Printing Contractor to print and distribute catalogs for the Fall Issue 40,000 Each $0.36713 Contractor to print and distribute catalogs for the Winter Issue Task 3 Spring Issue Catalog Printing Task 4 Summer Issue Catalog Printing Contractor to print and distribute catalogs for the Spring Issue Contractor to print and distribute catalogs for the Summer Issue to include Summer Camps and Aquatics Section 40,000 Each $0.36713 40,000 Each 41,000 Each $0.36713 $0.36524 Year 3: March 16, 2022 — March 15 2023 (U i tion 4: 64 +Cover 35# Electrobite 80 Scope Task 1 Fall Issue Catalog Printing Task 2 Winter Issue Catalog Printing Task 3 Spring Issue Catalog Printing Task 4 Summer Issue Catalog Printing Enjoy Catalog Printing Services Contractor to print and distribute catalogs for the Fall Issue Contractor to print and distribute catalogs for the Winter Issue Contractor to print and distribute catalogs for the Spring Issue Contractor to print and distribute catalogs for the Summer Issue to include Summer Camps and Aquatics Section Estimated Number of Catalogs 40,000 40,000 40,000 41,000 Unit of Measure Each Each Each Each Amendment No. 1 (For catalogs starting with the Fall 2023 edition): Unit Pricing $0.39938 $0.39938 $0.39938 $0.39683 CITY shall pay CONTRACTOR according to the following rate schedule. The maximum amount of compensation to be paid to CONTRACTOR, including both payment for services and reimbursable expenses, shall not exceed the amounts of Eighty One Thousand Six Hundred dollars ($81,600) per year, or Two Hundred Thirty Five Thousand Two Hundred dollars ($235,200) for a three year period. Any services provided or hours worked for which payment would result in a total exceeding the maximum amount of compensation set forth herein shall be at no cost to CITY. Detailed Rate Schedule Page 12 of 13 Vers.: Aug. 5, 2019 64 +Cover 35# Electrobite (80) Printing Year Cost per Catalog Fall Classes — 40,000 prints Winter Classes - 40,000 prints 1Summer Camp — 40,000 prints Spring Classes — 40,000 prints Total March '23 -March '24 $0.47 $18,800 $18,800 $18,800 $18,800 $75,200 March '24 -March '25 $0.49 $19,600 $19,600 $19,600 $19,600 $78,400 March '25 -March '26 $0.51 $20,400 $20,400 $20,400 $20,400 $81,600 Total $235,200 Vers.: Aug. 5, 2019 Page 13 of 13